CC - 1961 - 07 - Establishing Policies and Procedures of Positions within City Service0 0
RESOLUTION N0. ik/
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD ESTABLISHING POLICIES
AND PROCEDURES WITH REFERENCE TO THE CLASS-
IFICATION AND COMPENSATION OF POSITIONS
WITHIN THE ROSEMEAD CITY SERVICE, THE STAND-
ARDIZATION OF HOURS OF WORK, ATTENDANCE,
AND LEAVE REGULATIONS, AND OTHER RELATED
MATTERS.
WHEREAS, the City Council under the provisions of
Article II, Chapter 9 of the Rosemead Municipal Code may
adopt rules and regulations for the administration of the
personnel system created.by said Chapter,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROSEMEAD
DOES RESOLVE AS FOLLOWS:
Section I. Short Title.
This Resolution shall be known as the "Personnel
and Salary Resolution" of the City of Rosemead.
Section 2. Definition of Terms.
The words and terms defined in this section shall
have the following meanings in this or any other resolution
classifying and fixing salaries and compensation or author-
izing the employment of personnel in any department or off-
ice of the City of Rosemead.
A. "Service of the City" means all positions in
all departments as herein defined, that are subject to
control and regulations by the City Council of the City of
Rosemead.
B. "Exempt Service" means all positions of elec-
tive officials and those specifically designated by the
City Council to be exempt from the Classification Plan.
C. "Classified Service" means all positions in
the City service except those specifically placed in the
exempt service.
D. "Class" or "Class of Positions" means a specifi-
cally recogniied.and defined kind of employment in the
City service designated to embrace all positions having
duties and responsibilities sufficiently similar that the
same title may be used, the same qualifications may be re-
quired and the same schedule of compensation may be made
to apply with equity.
E. "Title", "Class Title" or "Title of Class"
means the designation given to or name applied to a class
or to each position allocated to the class and to the
legally appointed incumbent of each position allocated to
the class. Its meaning is set forth in the corresponding
class specification.
F. "Position" means a group of current duties
and responsibilities assigned or delegated by competent
authority, requiring the full or part-time services of
one person.
G. "Employee" means a person legally occupying
a position in the City Service.
H. "Part-time Employees"
in permanent positions for which
on the basis of part-time work.
means those employees
compensation is fixed
1. "Allocation" means the official determination
of the class in which a position shall be deemed to exist
and the assignment of an individual position to an approp-
riate class on the basis of duties and responsibilities.
J. "Reallocation" means a reassignment or change
in allocation of an individual position by raising it to
a higher class, reducing it to a lower class, or moving
it to another class, at the same level on the basis of sub-
stantial changes in the kind, difficulty, or responsibility
of duties performed in such position.
K. "Compensation" means the salary, wage allowances,
and all other forms of valuable consideration, earned by or
paid to any employee by reason of service in any position;
but does not include any allowances authorized and incurred
as incidents to employment.
L. "Continuous Service" means employment with
the City without break or interruption. Neither vacation
leave or military leaves, if the employee returns to work
within sixty (60) days, whether with or without pay shall
be construed as a break or interruption in employment. .
If an employee is removed from the payroll due to
a reduction in force for any reason, said employee's con-
tinuous service shall be considered broken if said employee
is not returned to the payroll within sixty (60) days. The
City Administrator shall be required to give the employee
ten (10) days notice to return to service; and if the em-
ployee does not accept within said ten (10) day period;
service will be terminated.
M. "Anniversary Date" means the first day of
the month following the date of initial employment, or the
first day of the month following promotion to a position
having a higher salary range, unless otherwise provided
herein.
N. 'City" means the City of Rosemead.
0. "Council" means the City Council of the City
of Rosemead.
P. "Temporary Employee" means any employee hired
for a period not to exceed six (6) months.
Section 3. Classified Service.
A. All positions created or established by the
Council are to be classified and given appropriate class
titles by the Council. Each class established by said
Council pursuant to this Resolution, is to include all
positions sufficiently similar in respect to the duties
and responsibilities to meet the requirements as speci-
fied under the definition, "Class".
The City of Rosemead Classification:Plan is con-
tained in a book by that title which is identified by the
signature of the Mayor, dated , and known
as the official book of class specs ications.
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B. Classification of Positions:
(I). The classification of positions for the pur-
pose of this resolution shall be as contained
in the official book of class specifications.
(2) The Council at any meeting thereof and after
consideration of a recommendation from the
City Administrator, may be resolution adopted
by a majority vote, create new classes or
divide, combine, or abolish existing classes.
C. Use of Class Titles:
The title of the class to which any position is
allocated shall be used in all official personnel records
and in all official personnel transactions of the City.
D. Amendment and Maintenance of Classification
Plan:
Whenever one or more new positions are under con-
sideration for possible establishment or whenever, because
of any revision in organization or methods, a significant
change of the duties or responsibilities of any existing
position is to be made which may require the reallocation
of such position, or whenever, because of the abolishment
or combination of any existing positions or classes an
amendment to the classification plan is required, the City
Administrator, upon his own initiative, or upon written
request of any employee, may initiate an inquiry into the
classification of any position. On the basis of such in-
vestigation the City Administrator shall recommend such
changes as he deems appropriate to the Council. The Council
may take action to modify the classification plan in accord-
ance with the provisions of Section 3, paragraph A, above.
E. Fingerprinting and Physical Examination.
Every person continuously employed by the City of
Rosemead shall be fingerprinted, and may be required to
submit to a physical examination by a physician selected
by the City at City expense, as a condition of employment
to be accomplished prior to or immediately after such em-
ployment. The City Administrator shall cause said finger-
prints to be checked by the City's police agency. The
City Administrator shall dismiss or refuse employment to
any person determined to be unfit for City employment or
whose employment would not be in the public interest as in-
dicated by the results of the fingerprinting and/or phy-
sical examination.
Section 4. Compensation Plan.
A. The schedule of pay ranges and steps listed
in Table I. constitutes the compensation plan applicable
to all classes of positions except those classes shown as
a flat rate.
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TABLE 1. SCHEDULE OF SALARY RANGES
Range Number
Range Steps
-A-
-B-
-C-
-D-
-E-
10
275
289
304-
319
335
11
289
304
319
335
352
12
304
319
335
352
370
13
319
335
352
370
389
14
335
352
370
389
408
15
352
370
389
408
428
16
370
389
408
428
449
17
389
403
428
449
471
18
408
428
449
471
495
19
428
449
471
495
520
20
449
471
49-
520
546
21
471
495
520
546
573
22
495
520
546
573
602
23
520
546
573
602
632
24
546
573
602
632
664
25
573
602
632
664
697
26
602
632
664
697
732
27
632
664
697
732
769
28
664
697
732
769
807
29
697
732
769
807
847
30
732
769
807
847
889
31
769
807
847
889
933
32
807
847
889
933
980
33
847
889
933
980
1029
34
889
933
980
1029
1080
35
933
980
1029
1080
1134
36
980
1029
1080
1134
1191
37
1029
1080
1134
1191
1251
38
1080
1134
1191
1251
1314
39
1134
1191
1251
1314
1380
40
1191
1251
1314
1380
1449
B. When an employee works less than an 8 hour day
he shall be paid the hourly equivalent of his monthly salary
times the actual number of hours worked per day. For the
purpose of computing daily rate equivalents where an employee
works less than a full pay period, the hourly rate shall be
multiplied by 8 and the daily rate multiplied by the actual
number of full days worked. The equivalent hourly rates
are shown on Table II.
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TABLE II.
Range Number
0
SCHEDULE OF HOURLY RATE EQUIVALENTS
Monthly Rate
40 Hr.Week 48 Hr. Week
Hourly Rate Hourly Rate
10
$ 275
$ 1.50
1.3
11
289
1.66
1.33
12
304
1.76
1.46
13
319
1.85
1.54
14
335
1.94
1.61
15
352
2.03
1.69
16
370
2.16
1.77
17
339
2.25
1.87
18
408
2.36
1.96
19
428
2.46
2.05
20
449.
2.60
2.15
21
471
2.71
2.27
22
495
2.05
2.37
23
520
3.00
2.50
24
546
3.15
2.62
25
573
3.30
2.75
26
602
3.48
2.90
27
632
3.64
3.03
28
664
3.83
3.19
29
697
4.02
3.35
30
732
4.23
3.51
31
769
4.13
3.69
32
807
4.65
3.87
33
347
4.33
,4.07
34
889
5.12
4.28
35
933
5.38
4.48
36
980
5.66
4
71
37
1,029
5.93
.9
38
1,080
6.23
5.19
39
1,134
6.54
5.45
40
1,191
6.37
5.72
Note: The above table provides the equivalent hourly rates
appropriate for the salary range steps. Monthly rates have
been divided by 173:33 hours for the 40 hour week and 203
hours for the ,8 hour week.
C. The compensation
of the City included in the
set forth in Table III.
TABLE Ill.
Class
of those officers and employees
compensation plan shall be as
Range
Clerk Typist (Receptionist)..13
Administrative Secretary.. 15
Deputy City Clerk 17
Administrative Assistant.... 23
City Administrator Exempt
Section 5. Administration of the Compensation. Plan
A. The salary schedule for the respective classes
of positions as set forth in Tables I, 11 and III with such
amendments as may be adopted by the Council from time to
time by ordinance or resolution shall have the force and
effect and shall be interpreted and applied as follows:
(1) The salaries or rates of compensation pre-
scribed are fixed on the basis of full-time
service in full-time positions.
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(2) The employee shall be eligible for recommenda-
tion to receive the step within range for the
class to which his position is allocated as
determined by the following conditions:
(a) 6 months or less of continuous service
in the classification - Step
A.
(b)
More than 6 months (but less
than Iz
years) of continuous service
in the
classification - Step B.
(c)
More than IZ years (but less
than 21
years) of continuous service
in the
classification - Step C.
(d)
More than 22 years (but less
than 31
years) of continuous service
in the
classification - Step D.
(e)
More than 32 years of continuous service
in the classification.- Step
E.
(3) No advance in pay shall be automatic upon com-
pletion of the periods of service outlined hereinabove, and
all increases shall be made on the basis of merit as estab-
lished by the employee's work performance. Increase in
pay shall be withheld in cases of inferior work, lack of
application or indifferent attitude. The pay of any employee
may be reduced to a lower step within the established pay
range by the City Administrator where the quality and manner
of work performance do not justify the pay being received.
(4) New employees shall be appointed at the first
step of the authorized salary range except (a) when it
appears that the education and previous experience of a
proposed employee are substantially superior to those re-
quired of the class and justify a beginning salary in ex-
cess of the first step, or (b) when a difficult recruiting
problem is found to exist for a particular class. In such
cases, the City Administrator, upon approval by the Council,
may appoint the proposed employee at Step :113" or "C".
Section 6. Pav Rates Following Promotion.
An employee receiving a promotion shall be entitled
to the rate of pay at the entrance step at the range to
which said employee is being promoted, or one step above
the step in which the employee was assigned in his former
position. In the event an employee is promoted on or after
the date at which he is otherwise entitled to his step in-
crease, he shall first receive any within range increase
to which he is entitled and then the promotion salary
adjustment provided above.
Section 7. Applicable Pay Rates.
The Council may by resolution establish the necessary
qualifications of employees, create new positions, and
establish applicable pay rates following promotion, demotion,
transfer, reallocation of positions, and the rates following
salary range increases and decreases.
Section 3. Periodic Salary Review.
Salaries of officers and employees as set forth in
Table III shall be reviewed periodically by the Council,
The Council may direct the City Administrator to collect
such salary data and related information as may be necessary
to assist the Council in said salary reviews.
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Section 9. Hours of Work.
A. It is the policy of the City of.Rosemead that
City Hall employees shall work 40 hours per week.
B. Hours of work for employees within other de-
partments, except clerical classifications, shall be as
designated by the Council.
Section 10. Compensation for Overtime.
A. It is the policy of the City that overtime
work shall be discouraged. Employees may be required to
work beyond the established work week if, in the judge-
ment of the City Administrator, it is necessary in order
to meet emergencies or to more effectively accomplish the
work to be done.
B. Employees shall be compensated for overtime
work by taking equivalent time off, after obtaining prior
approval from the City Administrator. Compensatory time
off shall be equitably distributed and shall be taken
within thirty (30) days from the date earned and at the
convenience of the City unless otherwise authorized or
requested by the City Administrator. The City Administrator
may authorize compensation at the employees regular hourly
rate of pay for such overtime if it is not convenient to
the City for the employee to take equivalent time off.
C. Incidental overtime is not compensabee and
may not be credited as overtime. Incidental overtime is
defined as overtime of less than z hour which is non-re-
current in nature.
Section 11. Part-time and Temporary Employment.
A. Except as otherwise provided herein, a daily
work schedule of between 50% to 100% of the number of
hours of full-time employment shall be considered part-
time service, and the actual compensation and eligibility
for sick leave and vacation therefore shall be determined
by the relation that the actual number of hours of service
bears to the number of hours required in full-time employ-
ment in each class of position.
.B. Temporary Employees and Part-time Employees
working less than 2 time shall not be entitled to receive
holidays, sick leave and/or vacation leave.
.C. Employees temporarily assigned to a classifi-
cation having a higher salary range shall continue to
receive the same salary assigned to their permanent class-
ification.
Section 12. Per Diem Travel Rates.
Except as otherwise provided by law, the Council
may, by order, establish per diem and/or mileage rates
for travel by employees on City Business.
Section 13. Fees and Commissions.
All feesi commissions, remuneration or compensation
of any kind or character other than a regular City salary
or wage received by any salaried City officer or employee
for work accomplished during the regular hours of employ-
ment shall be paid into the City Treasury.
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Section 14. Vacation Leave.
After one year of continuous service, each full-
time employee shall- be entitled to ten (10) working days
per year (5/6 working days per month) of vacation time with
full pay, subject to the following conditions.
A. Vacation time shall begin to accumulate as of
the first day of the month following the date of original
appointment, although vacation time may not be taken until
the end of one year of continuous service unless otherwise
provided herein. Vacation leave shall be taken at the con-
venience of the City, and scheduling of vacation leave
shall, in general, be based on seniority.
B. Vacation time accruing to an employee prior to
each annual anniversary date of tull-time employment shall
be taken or used by said employee within the twelve months
period following said anniversary date, or shall be lost
and waived by the employee. No accumulation of vacation
time in excess of ten (10) working days is allowed.
C. No employee shall be entitled to vacation pay
if he resigns prior to his first anniversary date.
D. In the case of termination or death, of an
employee who has not prior thereto taken his annual vaca-
tion leave, said employee or his estate, shall thereupon
be paid the monetary value of the earned vacation as pro-
vided in this section.
Section 15. Sick Leave with Pa
A. Each permanent City employee may be granted
up to twelve days of sick leave with pay for a calendar
year of service, or one day of sick leave with pay for
each full calendar month of service. For the purpose of
computing sick leave each employee shall be considered
to work not more than five days each week. A maximum of
ten days sick leave may be granted for pregnancy to be
deducted from the employee's accumulated sick leave.
B. Sick leave may be accumulated up to a total of
sixty (60) days. Additional sick leave with pay beyond
that accumulated shall not be granted unless, in unusual
circumstances, the Council shall so authorize. Sick
leave with pay may be taken only in the event of actual
illness, and the final determination of eligibility shall
be made by the City Administrator.
C. Part-time employees working a minimum of half-
time are eligible to receive sick leave as set forth in
Section A above except that such sick leave shall be based
on the percent of time employed per full calendar month
of service.
D. A City employee who is entitled to temporary
disability indemnity under the Labor Code may elect to
take as much of his accumulated sick leave, or his accumu-
lated vacation after his accumulated sick leave becomes
exhausted, as when added to his disability indemnity will
result in a payment to him of his full salary or wage.
Under the terms of this paragraph, the auditor will apply
in each week only that portion of the sick leave or vaca-
tion time that is necessary that when added to the disabil-
ity indemnity will equal the full pay rate.
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At the option of the employee, as an alternate to
the above procedure, a City employee who is entitled to
temporary disability indemnity under the Labor Code may
elect to receive the above mentioned sick leave and/or
vacation leave in full, upon the execution of an agreement
that he will assign all disability indemnity payments to
the City upon receipt for deposit in the City Treasury.
E. The Council by order may require employees to
submit substantiating evidence of sickness including a
doctor's certificate.
F. In the event of serious illness or death in
the immediate.family, an employee may be granted up to
a maximum of three (3) days sick leave to be deducted from
the employees accumulated sick leave.
Section 16. Leaves of Absence.
Except as otherwise provided by law, leaves of
absence may be granted up to a maximum of sixty (60) days
only when the Council finds that such leave will be in
the best interest of the City. An employee earns no pay,
vacation, sick leave, holidays, nor credited employment
time applied toward his step increase during such leave
of absence, except as otherwise provided by law.
Section 17. Employment of Relatives.
No person shall hereafter be employed by the City
who is related within the second degree to his department
head or immediate supervisor.
Section IB. Holidays.
All employees shall be entitled to the following
holidays each year;
January I (New Year's Day)
February 12 (Lincoln's Birthday)
February 22, (Washington's Birthday)
May 30 (Memorial Day)
July 4 (Independence Day)
September(Ist Monday)(Labor Day)
September 9 (Admission Day)
October 12 (Columbus Day)
November II (Veterans' Day)
November (Thanksgiving Day)
December 25--- (Christmas Day)
Religious Observance, (time off totaling not more
than one-half day yearly may be granted to any
employee for religious observance.)
Every day on which an election is held throughout
the State; and every day appointed by the
President or Governor for a public holiday,
fast or thanksgiving.
When a holiday falls on a Sunday, Monday, the day
following, will be the official day off.
Where an employee is required to work on days
designated as an official holiday, said employee shall be
authorized to take compensatory time off in lieu of the
official holiday. All such holidays accrued in this manner
shall be taken within the fiscal year earned or the right
to take such compensatory time off shall be lost.
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Section 19. Military Leave.
Military leave with pay shall be granted in
accordance with Section 395 of the Military and Veteran's
Code.
Section 20. Repeal.
All resolutions, or parts of resolutions, in con-
flict herewith are hereby repealed.
Section 21. Validity.
If any section, subsection, paragraph, sentence,
clause or phrase of this resolution, for any reason, is
held to be invalid or unconstitutional, such invalidity
or constitutionality of the remaining portions of this
resolution, it being hereby expressly declared that this
resolution, and each section, subsection, paragraph, sen-
tence, clause and phrase thereof would have been adopted
irrespective of the fact that any one or more other sect-
ions, subsections, paragraphs, sentences, clauses, or
phrases be declared invalid or unconstitutional.
PASSED, APPROVED AND ADOPTED at a regular meeting
of the City Council of the City of Rosemead on March 14,
1961, by the following vote:
AYES:
NOES:
ABSENT:
MAYOR
ATTEST:
CITY CLERK
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