CC - Agenda - 06-28-2022CITY OF ROSEMEAD CITY COUNCIL
REGULAR MEETING AGENDA
City Hall Council Chamber
8838 East Valley Boulevard
Rosemead, CA 91770
Tuesday, June 28, 2022, at
7:00 P.M. — Regular Meeting
City Council
Polly Low, Mayor
Sean Dang, Mayor Pro Tem
Sandra Armenta, Council Member
Margaret Clark, Council Member
John Tang, Council Member
Brown Act
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or
unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or
schedule certain matters for consideration at a future City Council meeting.
Public Comment from the Audience
• Public may offer comments via zoom by using Meeting ID: 858 2484 8992 and Passcode: 743982 or
• By phone: Dial (669) 900-9128, enter Zoom meeting ID and Passcode.
• The City Council will hear public comments on matters not listed on the agenda during the Public Comments
from the Audience period. Opportunity to address the City Council (on non -agenda items) is limited to 3 minutes
per speaker.
Americans with Disabilities Act
In compliance with the ADA, ifyou need special assistance to participate in this meeting, please contact the City
Clerk's Office at least 48 hours prior to the meeting to allow the city to make reasonable arrangements to ensure
accessibility to the meeting or service.
Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda
will be made available for public inspection in the City Clerk's Office during normal business hours.
Rosemead City Council
Regular Meeting Agenda June 28, 2022
7:00 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE — Council Member Tang
INVOCATION — Council Member Clark
1. PUBLIC COMMENT
Opportunity to address the City Council (on non -agenda items) is limited to 3 minutes per
speaker. Public may address comments via zoom using meeting ID: 858 2484 8992 and
Passcode: 743982 or by dialing: (669) 900-9128, enter meeting ID and passcode. All
comments are public record and will be recorded in the official record of the city.
2. PRESENTATIONS
A. Introduction of New City Staff— Assistant City Manager, Michael Bruckner; Finance
Director, Bryan Chua, and Parks and Recreation Supervisor Roman Rodriguez
B. Announcement of Recipients of the Republic Services 2022 Rosemead Scholarship
Program
3. PUBLIC HEARING
4. CONSENT CALENDAR
A. Claims and Demands
• Resolution No. 2022-43
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS
AND DEMANDS IN THE SUM OF $706,034.67 CHECKS
NUMBERED 111450 THROUGH NUMBER 111562, DRAFTS
NUMBERED 5811 THROUGH NUMBER 5822 AND EFT
NUMBERED 51119 THROUGH NUMBER 51139
INCLUSIVELY
Recommendation: Adopt Resolution No. 2022-43.
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Rosemead City Council
Regular Meeting Agenda
June 28, 2022
B. Minutes
Recommendation: That the City Council approve the regular meeting minutes of
January 11, 2022.
C. Consideration of Resolution No. 2022-42 Reauthorizing the Need for
Teleconferencing Option for City Council and Commission Meetings Pursuant
to Assembly Bill No. 361
The City Council will consider reinstating provisions of Assembly Bill No. 361,
providing an alternative to the public meeting teleconferencing requirements of
Government Code Section 54953(b)(3) as long as there is a state of emergency and
the Legislative Body makes certain findings regarding the state of emergency.
Resolution No. 2022-42 makes the required findings under AB 361, and if adopted,
it will allow the City to reinstate teleconference accessibility for public meetings to
help mitigate the current increase in community transmission of COVID-19.
Recommendation: That the City Council adopt Resolution No. 2022-42, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AUTHORIZING THE NEED FOR
TELECONFERENCING OPTION FOR CITY COUNCIL AND
COMMISSION MEETINGS PURSUANT TO ASSEMBLY BILL
NO. 361 AND MAKING FINDINGS AND DETERMINATIONS
REGARDING THE SAME
D. Crossing Guard Services Agreement and Annual Crossing Guard Cost Sharing
Agreements with Rosemead and Garvey School Districts
The proposed Agreement with All City Management Services, Inc. (ACMS) is for
the annual crossing guard services near local public schools, and the proposed
Agreements with Rosemead and Garvey School Districts are for cost-sharing
(one-half between the City and each District) for crossing guard services. The total
cost for providing crossing guard services for both school districts is approximately
$245,227.50 of which Rosemead School District's portion is approximately
$57,219.75 and Garvey School District's portion is approximately $65,394.00.
The City's portion ($122,613.75) is included in the City's proposed
Fiscal Year 22-23 Budget.
Recommendation: That the City Council take the following actions:
1. Execute the Agreement with All City Management Services, Inc. for crossing
guard services for Fiscal Year 22-23; and
2. Execute the cost sharing Agreements with Rosemead and Garvey School Districts
for funding the crossing guard services for the Fiscal Year 22-23.
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Rosemead City Council
Regular Meeting Agenda
June 28, 2022
E. Second Amendment to the Janitorial Services Contract
On March 27, 2018, the City Council approved a three-year contract with Base Hill
(formerly known as Jan Point) to perform routine janitorial services at various City
facilities. On March 23, 2021, the City Council approved the First Amendment to the
contract for a one-time Consumer Price Index (CPI) adjustment, the addition of
COVID-19 disinfecting services and related costs, and a two-year extension to
March 31, 2023.
On February 14, 2018, prior Public Works staff prepared and advertised a Request
for Proposal (RFP) for the janitorial services. The RFP included an electronic
spreadsheet where the prospective bidders were required to input bid unit cost data
to calculate their fee proposal. Due to formula errors in the spreadsheet, the total
contract amount approved by City Council on March 27, 2018, was miscalculated
and incorrect, resulting in an annual budget overage of $5,254 per year for the
two-year extension term period. Due to the bid unit price calculation error, staff is
requesting that the City Council approve the Second Amendment to the contract to
include additional funding in the amount of $5,254 per year for a total annual amount
not to exceed $280,207.
Recommendation: That the City Council authorize the Second Amendment to the
Base Hill contract to increase the annual compensation for the two-year extension
period by $5,254 for each year for a total annual amount not -to -exceed $280,207.
F. Professional Service Agreement — Printing and Mailing Services for Recreational
Brochure
The Recreation Brochure is the Parks and Recreation Department's program and
activity guide. The City of Rosemead utilizes a provider to print and mail the
brochure to Rosemead residents. As part of the FY 22-23 budget, City Council has
allocated funding in the amount of $46,600 for the printing and mailing services.
On April 26, 2022, staff issued a Request for Proposal for the printing and mailing
services and received one proposal. Staff recommends that the City Council approve
the Professional Services Agreement with The Sauce Creative Services for a
one-year term for the printing and mailing of the Recreation Brochure.
Recommendation: That the City Council approve the Professional Services
Agreement with The Sauce Creative Services to provide printing and mailing services
and authorize the City Manager to execute the agreement.
G. First Amendment to Professional Services Agreement with Evergreen Landscaping
for Landscape Maintenance Services
On June 11, 2019, the City Council approved athree-year Agreement with Evergreen
Landscaping to perform landscape maintenance services for an annual amount
not -to -exceed $343,740. The existing Agreement with Evergreen Landscaping is set
to expire on June 30, 2022. Staff is requesting the City Council to authorize the First
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Rosemead City Council
Regular Meeting Agenda
June 28, 2022
Amendment to include a one-year extension to the Agreement for landscape
maintenance services to June 30, 2023, and an increase in compensation in the
amount of $22,200 for additional landscape maintenance services for an annual not -
to -exceed amount of $365,940.
Recommendation: That the City Council authorize the First Amendment to the
Evergreen Landscaping Agreement for a one-year extension (July 1, 2022 to
June 30, 2023) for general scope of services per the original contract and increase the
contract amount by $22,200 for additional landscape maintenance services for a new
total annual amount not -to -exceed $365,940.
5. MATTERS FROM CITY MANAGER & STAFF
A. COVID-19 Update
This is a recurring item that will be on the agenda to update the City Council on items
related to COVID-19.
Recommendation: That the City Council discuss and provide further direction.
6. MATTERS FROM MAYOR & CITY COUNCIL
A. Council Comments
7. ADJOURNMENT
The next City Council meeting will take place on July 12, 2022, at 7:00 p.m. in the Rosemead
City Hall Council Chamber.
POSTING AFFIDAVIT
I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct,
accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting,
per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley
Boulevard; Rosemead Community Recreation Center, 3936 N. Muscatel Avenue; Garvey
Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey Avenue;
United States Post Office, 8845 Valley Boulevard; Rosemead Library, 8800 Valley
Boulevard; and on the City's website (www.cityofrosemead.org)
June 23, 2022
Ericka Hernandez, City Clerk Date
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Rosemead City Cozmcil
RegularMeefingAgenda
June 28, 2022
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Rosemead Aqualk Center
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Community Performers
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Family Games & Activities
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Dog Parade
5:00 pm
Opening Ceremonies
6:00-8:00 pm
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LOCATION:
Rosemead Civic Center Plaza (Between the Library and City Hall
buildings), 8838 East Valley Blvd, Rosemead, CA 91770 �S�EE�AD
AGE GROUPS: + ••r•or•_7:
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For questions, pi ....... feet The City Clerk's OHi.e of 13.O
(626) 569-2100 or visit the City's website at the OR code.
8838 E. Valley Boulevard, Rosemead, CA 91770
City Hall is open Monday - Thursday from 7:00 a.m. — 6:00 p.m. City Hall is closed on Fridays.
T: (626) 569-2100 F: (626) 307-9218 W: www.cityofrosemead.org
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