RFP No. 2022-23 Server Upgrade and MigrationCity of Rosemead – Server Upgrade and Migration Request for Proposal No. 2022-23
REQUEST FOR PROPOSAL NO. 2022-23
SERVER UPGRADE AND MIGRATION
SUBMITTALS:
Three (3) bound copies and one (1) electronic PDF file on a flash drive of the
Proposal in sealed envelope(s) must be received by
the City of Rosemead’s City Clerk’s Office by
no later than Tuesday, September 13, 2022, at 10:00 a.m.
or
Electronic proposal submittal through the City of Rosemead Vendor Portal
hosted by PlanetBids at:
https://pbsystem.planetbids.com/portal/54150/portal-home
Proposals submitted through PlanetBids Vendor Portal shall be submitted
no later than Tuesday, September 13, 2022, at 10:00 a.m.
CONTACT PERSON:
Jennifer Pineda, Management Analyst
City of Rosemead
8838 E. Valley Boulevard
Rosemead, California 91770
(626) 569-2102
jpineda@cityofrosemead.org
PROPOSALS RECEIVED AFTER THE TIME AND DATE STATED ABOVE SHALL NOT BE
CONSIDERED. FACSIMILE AND E-MAIL PROPOSAL WILL NOT BE ACCEPTED.
INQUIRIES: Direct questions for clarification on Request for Proposal
documents to Jennifer Pineda, Management Analyst at
City of Rosemead – Server Upgrade and Migration Request for Proposal No. 2022-23
jpineda@cityofrosemead.org or via phone at (626) 569-
2102.
MODIFICATIONS: Any modification of this Request for Proposal will be
provided to vendors who request notification of any
modifications.
ISSUANCE DATE: August 25, 2022
City of Rosemead – Copier Services for City Facilities Request for Proposal No. 2022-23
CONTENTS
A. Introduction ............................................................................................................ 3
B. Background ............................................................................................................. 3
C. Current Technical Environment .............................................................................. 3
D. Scope of Services .................................................................................................... 4
E. Time, Place, And Method for Proposal Submissions .............................................. 4
F. Proposed Term of Contract .................................................................................... 4
G. Deadlines ................................................................................................................ 4
H. Proposer Qualifications .......................................................................................... 5
I. Award of Contract ................................................................................................... 5
J. Right to Reject Quotes ............................................................................................ 5
K. Information to Be Submitted .................................................................................. 5
L. Understanding of Requirements ............................................................................ 7
M. Questions/Clarifications ......................................................................................... 7
N. Insurance ................................................................................................................. 7
O. Agreement for Services........................................................................................... 7
P. City’s Responsibilities………………….….…………………… ............................ …………………7
Q. Proposal Evaluation and Criteria………………………………………………...………………………7
R. Discretion and Liability Waiver………………………………………………….…...………….……….8
Attachment A: Scope of Services……………………….…...……………………………………………...10
Attachment B: Insurance Requirements…………………………………………………………..……..20
City of Rosemead – Server Upgrade and Migration Request for Proposal No. 2022-23
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A. INTRODUCTION
Through this Request for Proposal (“RFP”) and evaluation process, the City of Rosemead is
accepting qualified vendor(s) to provide proposals to furnish and install new servers and migrate
data/services for the City. The equipment requested will include a total of three (3) physical
servers and two (2) virtual servers with specifications as noted in ATTACHMENT A. The City is
interested in receiving responsive and competitive proposals from experienced and qualified
vendors to provide both server upgrade and data/service migration. The requested equipment
will replace existing purchased equipment. The City is looking to begin the project as of October
2022.
The City desires to have an exceptional vendor who will provide quality services and minimize
downtime. The vendor must work in conjunction with the City of Rosemead assigned staff for the
general City infrastructure, equipment, and employee needs. The required equipment, services,
and performance conditions are described in the Scope of Services (ATTACHMENT A).
B. BACKGROUND
The City of Rosemead is organized under the City Council/City Manager form of government with
five departments and approximately 55 full-time employees. The City of Rosemead is a cost-
conscious provider of outstanding public services to its residents and local businesses, mostly
relying on the contract services model since its incorporation in 1959.
The City of Rosemead is a suburb located in the San Gabriel Valley, 10 miles east of downtown
Los Angeles. It is bounded on the north by the cities of Temple City and San Gabriel, on the west
by Monterey Park, Alhambra, and the unincorporated Los Angeles County community of South
San Gabriel, on the south by Montebello, plus by El Monte and South El Monte on the east. The
City is 5.5 square miles (2,344-acres) in size. Rosemead is a working-class suburb with a diverse
population base. According to the 2020 Census, the City has a population of 51,185.
C. CURRENT TECHNICAL ENVIRONMENT
The City of Rosemead’s server environment consists of six servers, two virtual servers, a mix of
services/databases and about 130 domain users. Below is the existing server inventory:
Physical PSCDC Windows Server 2012 R2
Standard Edition
64-bit Dell Inc. PowerEdge R420
Physical RMDC-V Microsoft Windows Server
2008 R2 Standard Edition
64-bit VMware, Inc. VMware Virtual
Platform
Physical RMDC1 Windows Server 2012 R2
Standard Edition
64-bit Dell Inc. PowerEdge R420
VM RMPRINT Microsoft Windows Server
2008 R2 Standard Edition
64-bit Microsoft
Corporation
Virtual Machine
Physical RMSERVICE
S
Windows Server 2012
Datacenter Edition
64-bit Dell Inc. PowerEdge T330
City of Rosemead – Server Upgrade and Migration Request for Proposal No. 2022-23
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D. SCOPE OF SERVICES
1. City to Provide:
A list of staff members and/or other vendors that will need to be contacted to complete
data and service migration.
2. Vendor to Provide:
Please see ATTACHMENT A.
E. TIME, PLACE, AND METHOD FOR PROPOSAL SUBMISSION
The City must receive three (3) sets of proposals and one (1) electronic PDF file on a flash drive
from interested firms no later than 10:00 a.m. on Tuesday, September 13, 2022. Please submit
proposals in a sealed envelope(s) to:
Request for Proposal – Server Upgrade and Migration
ATTN: Ericka Hernandez, City Clerk
City of Rosemead | City Clerk’s Office
8858 E. Valley Blvd.
Rosemead, CA 91770
or
Electronic proposals submittal through the City of Rosemead Vendor Portal hosted by
PlanetBids at:
https://pbsystem.planetbids.com/portal/54150/portal-home
Proposals submitted through PlanetBids Vendor Portal shall be submitted no later than
Tuesday, September 13, 2022, at 10:00 a.m.
Emailed, faxed, or late proposals will not be considered.
F. PROPOSED TERM OF CONTRACT
The work shall be completed and in service by October 2022. Time extensions must be
coordinated with the City Manager’s Office.
G. DEADLINES
Below is the tentative RFP scheduled, subject to change:
VM RMVFS Microsoft Windows Server
2008 R2 Standard Edition
64-bit Microsoft
Corporation
Virtual Machine
Physical RMHYPERV Windows Server 2012
Datacenter Edition
64-bit Dell Inc. PowerEdge R530
City of Rosemead – Server Upgrade and Migration Request for Proposal No. 2022-23
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RFP DEADLINE INFORMATION DEADLINES
RFP Available 8/25/2022
Deadline to Submit Questions 9/1/2022
Q & A Posted on City’s Website 9/7/2022
Deadline to Submit Proposal 9/13/2022
Agreement Presented to Council 9/27/2022 (Tentative)
H. PROPOSER QUALIFICATIONS
1. The City requires proposals submitted by primary vendors only. The firm will have complete
and exclusive responsibility for satisfying all City conditions and requirements at all times
during the life of the agreement. Any subvendors mentioned in the RFP and/or used in the
implementation of the Agreement will have no formal relationship with the City.
2. All proposed subvendors must be identified by name with a description of the work they will
provide. Any subvendors change proposed after the submittal date can only be made with
prior approval of the City.
3. Primary vendor must be responsible for at least three-fourths of the annual value of the
proposed work, consistent with the scope of services as noted in the proposal.
4. Primary vendor must have experience providing similar work in at least two similar
organizations.
I. AWARD OF CONTRACT
The City will evaluate the proposals and make their recommendation to City Council for
approval. Vendors may be asked to make oral presentations to supplement their proposals.
Proposals will be selected in accordance with the City’s purchasing policy. Proposals must be
guaranteed by the vendor for 60 days after the bid opening on 9/13/2022. It is anticipated that
a standard agreement will be signed subsequent to City Council review and approval of the
recommended vendor.
J. RIGHT TO REJECT PROPOSALS
The City reserves the right to reject any or all proposals or portions of any or all proposals. Non-
compliance with any of the conditions and instructions stated herein may result in the rejection
of the proposal.
K. INFORMATION TO BE SUBMITTED
Prospective vendors must submit three bound copies and one electronic copy of their proposal.
The electronic copy must be in searchable PDF format.
City of Rosemead – Server Upgrade and Migration Request for Proposal No. 2022-23
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1. Proposal Summary:
This section shall discuss the highlights, key features, and distinguishing points of the
proposal. A separate sheet shall include all the contact people on the proposal and how to
communicate with them. Limit this section to a total of one to three pages, including the
separate sheet with contact personnel.
2. Profile of the Proposing Vendor:
This section shall include a brief description of the vendor’s size as well as the proposed local
organizational structure. Specifically, the City is interested in the potential for a long-term
service relationship that would include financial stability. Include a discussion on the
vendor's financial stability, capacity, and resources. Additionally, this section shall include a
listing of any relevant lawsuit and/or subvendors’ litigation and the result of that action
resulting from (a) any public project undertaken by the vendor or by its subvendors where
litigation is still pending or has occurred within the last five years or (b) any type of project
where claims or settlements were paid by the vendor or its insurers within the last five years.
3. Qualifications:
This section shall include a brief description of the vendor's and subvendor's qualifications
and previous experience on similar or related projects. Provide a description of pertinent
project experience with other public municipalities (maximum of four) and private sector
(maximum of two) that includes a summary of the work performed, the total project cost,
the percentage of work the vendor was responsible for, the period over which the work was
completed, and the name, title, and phone number of clients to be contacted for references.
Give a brief statement of the vendor’s adherence to the schedule and budget for each project.
4. Work Plan:
This section of the proposal shall establish the vendor’s understanding of the City's objectives
and work requirements and the vendor’s ability to satisfy those objectives and requirements.
Describe the proposed approach for addressing the required service, outlining the approach
that would be undertaken in providing the requested services. Include a timetable for
transition to full operation. Describe related service experience by both the vendor and any
subvendors in similar work. Please describe the role, extent of services (number of people
used or saved, engagement duration, and agreement value).
5. Staffing:
In this section, discuss how the vendor would propose to staff the service described in
ATTACHMENT A. Proposed on-site support technicians are considered key personnel and
shall be identified by name, specific responsibilities, and their qualifications. Include a current
resume and position description for each of the proposed support technicians. Proposed key
personnel will be an important factor considered. There can be no change of key personnel
once the proposal is submitted without prior approval from the City.
6. Proposal Costs Sheet and Rates:
Include the proposed costs to provide the services desired. Include any other cost and price
information that would be contained in an agreement with the City, and extra after-hours
City of Rosemead – Server Upgrade and Migration Request for Proposal No. 2022-23
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services or any other services that are considered optional additions. The materials and
services specified herein will be used by the City on an as-needed basis during the entire term
of the contract. The proposed prices must remain valid for the entire period indicated unless
otherwise conditioned by the proposer in the proposal exceptions.
7. Additional Proposal Content • Pricing
• Services and Exceptions
• Copy of proposed vendor agreement
• References
L. UNDERSTANDING OF REQUIREMENTS
An authorized representative of the company must sign all proposals accepted by the City. The
submission of a signed proposal will be interpreted to mean that the company has thereby
agreed to all conditions, instructions, descriptions, and specifications contained herein. All
samples submitted by the company in support of its quote shall become the property of the
City.
M. QUESTIONS/CLARIFICATIONS
Please email any questions regarding this RFP to Jennifer Pineda, Management Analyst, with the
subject line “Server Update and Migration” at jpineda@cityofrosemead.org. Questions must be
received by 12:00 p.m. on September 1, 2022. All questions received prior to the deadline will
be collected, and responses will be posted to the City's website and PlanetBids by September 7,
2022.
N. INSURANCE
The City will require the successful proposer to provide Certificates of Insurance evidencing
required coverage types and the minimum limits. See ATTACHMENT B: INSURANCE
REQUIREMENTS for more information on the City’s insurance requirements.
O. VENDOR PURCHASE AGREEMENT
The City will require the successful proposer to execute a Vendor Purchase Agreement with the
City. The proposer is to include a draft Vendor Purchase Agreement with their proposal.
P. CITY'S RESPONSIBILITY
Upon awarding the contract, the City shall provide the selected vendor with any pertinent
ordinances and resolutions, or any other information mutually agreed upon that will assist the
vendor with completing the agreement requirements.
Q. PROPOSAL EVALUATION AND CRITERIA
Proposals will be evaluated on the proposer’s ability to provide services that meet the
requirements set forth in this RFP. The City reserves the right to make such investigations as it
City of Rosemead – Server Upgrade and Migration Request for Proposal No. 2022-23
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deems necessary to determine the ability of the proposer to provide services meeting a
satisfactory level of performance in accordance with the City’s requirements. The proposer shall
furnish such information and data for this purpose as the City may request, at no cost to the City.
Interviews and presentations by one, several, or all of the proposers submitting a proposal may
be requested if deemed necessary to fully understand and evaluate the proposer’s capabilities
and qualifications.
The adequacy, depth, and clarity of the proposal will influence, to a considerable degree, its
evaluation.
The final selection of the vendors will be based on the following criteria:
1. Ability to meet all of the City’s server and migration requirements.
2. Understanding the scope of services.
3. Pricing.
4. Quality of proposal.
5. The vendor’s ability to provide the full range of requested services.
6. Demonstrated professional skills and credentials of staff to be assigned to this agreement.
7. Vendor’s ability to execute the agreement in a timely manner
8. References.
9. Cost as compared to related service requirements (lowest cost will not be the sole
determining factor).
R. DISCRETION AND LIABILITY WAIVER
1. Proposers shall carefully read the information contained in this RFP and submit a complete
response to all requirements and questions as directed. Incomplete proposals may be
considered non-responsive and may be rejected at the City’s discretion.
2. All information, documentation, and other materials submitted in response to this
solicitation are considered non-confidential and/or non-proprietary and are subject to public
disclosure after the solicitation is completed.
3. Proposers shall prepare and develop proposals at their sole cost and expense.
4. The City makes no representations of any kind that an award of an agreement will be made
as a result of this RFP, or subsequent RFP. The City reserves the right to accept or reject any
or all proposals, waive any formalities or minor technical inconsistencies, and/or delete any
item/requirements from this RFP when deemed to be in City’s best interest.
5. Failure to comply with all requirements contained in this RFP may result in the rejection of
a proposal.
6. A proposal may be modified or withdrawn in person at any time before the scheduled due
date, provided a receipt for the withdrawn proposal signed by the proposer’s authorized
representative. The City reserves the right to request proof of authorization to withdraw a
proposal.
City of Rosemead – Server Upgrade and Migration Request for Proposal No. 2022-23
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7. The City may evaluate the proposals based on the anticipated completion of all or any
portion of the project. The City reserves the right to divide the project into multiple parts,
reject any and all proposals and re-solicit for new proposals, or reject any and all proposals
and temporarily or permanently abandon the project.
8. The City may, in the evaluation of proposals, request clarification from proposers regarding
their proposals, obtain additional material or literature, and pursue other avenues of
research as necessary to ensure that a thorough evaluation is conducted.
9. By submitting a proposal in response to this RFP, the vendor accepts the evaluation process,
acknowledges and accepts that determination will require subjective judgments by the City
and waives all right to protest or seek any legal remedies whatsoever regarding any aspect
of this RFP.
10. The City of Rosemead expects the highest level of ethical conduct from proposers, including
adherence to all applicable laws and local ordinances regarding ethical behavior.
11. If an agreement cannot be reached with the highest-ranked proposer, City reserves the right
to terminate negotiations with that party and enter into negotiations with the next highest-
ranked proposer.
12. Finalists in the selection process may be asked to attend an interview once the RFP process
is complete.
13. Acceptance of any proposal is contingent upon the proposer’s certification and agreement
by submittal of its offer to comply and act in accordance with all provisions of the City’s
Municipal Code.
All proposals submitted shall be binding for 60 days from the date of submittal.
City of Rosemead – Server Upgrade and Migration Request for Proposal No. 2022-23
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ATTACHMENT A
SCOPE OF SERVICES
The successful vendor will provide the City with services to install new servers and migrate our
existing data and services from our current servers to the new servers. Under the direction of the
City Manager, or their designee, the successful vendor will be responsible for all facets of the
server upgrade and migration of data/services for the City. The winning vendor will:
1. Vendor to provide server upgrade, consolidation, and data migration as follows:
a. Server: Domain Controller – City Hall, 8838 E. Valley Blvd.
i. Participate in customer meeting(s) if required
ii. Site checks
iii. Conduct site-check with customer designated personnel if required
iv. Existing server hardware and software verification
v. Validate and document server role, services, and data in preparation for
upgrade and migration
1. DHCP server - Migrate service from RMSERVICES
2. DNS server - Migrate service from RMSERVICES
3. Group Policy – Migrate current group policy from RMDC1
vi. Unpack equipment and inspect for damage and hardware inventory
vii. Verify server hardware
viii. Server hardware installation and mounting
ix. Server hardware RAID configuration
x. Logical drive creation (RAID Level 5)
xi. Server firmware update
xii. Installation Test
xiii. Power on Test
xiv. Server role configuration, activate services, and perform data migration
xv. Configure Hyper V and migrate the following Virtual Machines:
1. RMVFS – Laserfiche, HDL Prime/Permit, IIS, SQL
2. RMPRINT – Print Server (22 printers)
xvi. System handover
b. Server: Backup Domain Controller - City Hall, 8838 E. Valley Blvd.
i. Participate in customer meeting(s) if required
ii. Site check
iii. Conduct site-check with customer designated personnel if required
iv. Existing server hardware and software verification
v. Validate and document server role, services, and data in preparation for
upgrade and migration
City of Rosemead – Server Upgrade and Migration Request for Proposal No. 2022-23
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1. Secondary DNS
vi. Unpack equipment and inspect for damage and hardware inventory
vii. Verify server hardware
viii. Server hardware installation and mounting
ix. Server hardware RAID configuration
x. Logical drive creation (RAID Level 5)
xi. Server firmware update
xii. Installation Test
xiii. Power on Test
xiv. Server role configuration, activate services, and perform data migration
xv. System handover
c. Server: Public Safety Center Domain Controller (Separate Domain) - 8301
Garvey Avenue
i. Participate in customer meeting(s) if required
ii. Site checks
iii. Conduct site-check with customer designated personnel if required
iv. Existing server hardware and software verification
v. Validate and document server role, services, and data in preparation for
upgrade and migration
1. DHCP server
2. DNS server
3. Group Policy
vi. Unpack equipment and inspect for damage and hardware inventory
vii. Verify server hardware
viii. Server hardware installation and mounting
ix. Server hardware RAID configuration
x. Logical drive creation (RAID Level 5)
xi. Server firmware update
xii. Installation Test
xiii. Power on Test
xiv. Server role configuration, activate services, and perform data migration
xv. System handover
2. Vendor to provide adequate staffing to address major and immediate problems and
irregularities with servers.
3. Vendor to develop backup plans and procedural documentation for active servers and
digitally archive.
4. Vendor to provide a 24x7 support hotline for after-hours emergencies. Vendor should be
able to provide remote support after hours or report onsite within two hours if requested
City of Rosemead – Server Upgrade and Migration Request for Proposal No. 2022-23
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by the City. Vendor should specify the hourly rate and any minimum hours for after-hours
support.
5. Vendor will need to provide a 30-day support window post installation to troubleshoot and
provide support as needed.
Payment Terms
The City’s payment terms are 30 days from the receipt of an original invoice referencing the City’s
Purchase Order number and acceptance of materials, supplies, equipment, or services.
Delivery
All supplies and equipment to be provided under the terms and conditions of this Request for
Proposal shall be delivered F.O.B. City of Rosemead by the successful proposers and received by
the City within 30 days after order by the City unless otherwise conditioned by the proposer in
the proposal exceptions.
Configuration Installation
Vendor shall set up and configure the equipment provided in accordance with the workflow and
output requirements of the City. The Vendor shall program the controller as required by the City
to maximize the job management and control features available. The Vendor shall make all
necessary adjustments to the configuration settings as required over the term of the contract.
Service
All tasks will be performed outside of normal office hours from Friday through Sunday, between
9:00 a.m. to 6:00 p.m. Pacific Time. Maximum service response time shall not exceed eight (8)
hours. Proposer shall also include the number of technicians who will be responding to service
calls from the City, the qualifications of those technicians, and the location of the service
headquarters for the City of Rosemead in the proposal.
Government Agreement Pricing
All equipment provided under this proposal shall reflect government agreement pricing.
Proposers shall include in their proposals the name of the government entity or organization that
negotiated the agreement and the agreement number. Prices as proposed shall remain firm
during the term of the contract.
Non-Appropriations Clause
Any agreement entered into as a result of this Request for Proposal shall include the following
non-appropriation of funds language: “Non-Appropriation of Funds – Payment due and payable
to Vendor for current goods and/or services are within the current budget and within an
available, unexhausted and unencumbered appropriation of City. In the event the City has not
appropriated sufficient funds for payment of goods and/or services beyond the current fiscal
year, this Agreement shall cover only those costs incurred up to the conclusion of the current
fiscal year.”
City of Rosemead – Server Upgrade and Migration Request for Proposal No. 2022-23
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End of Agreement Requirements
At the end of the server installation and migration the city would like the vendor to be available
for a 30-day period to make sure all server services and systems are running properly via remote
support or on-site support if necessary.
City of Rosemead – Server Upgrade and Migration Request for Proposal No. 2022-23
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EQUIPMENT SPECIFICATIONS
PowerEdge R750XS Tailor Made Instant Saving - [pe_r750xs_tm]
Description SKU Quantity
2.5 Chassis 379-BDTF 1
SAS/SATA Backplane 379-BDSS 1
No Rear Storage 379-BDTE 1
2 CPU Configuration 379-BDST 1
PowerEdge R750xs Server 210-AZYQ 1
Trusted Platform Module 2.0 V3 461-AAIG 1
2.5" Chassis with up to 16 Hard Drives (SAS/SATA) 321-BGRX 1
Intel Xeon Gold 5315Y 3.2G, 8C/16T, 11.2GT/s, 12M Cache, Turbo, HT
(140W) DDR4-2933
338-CBWM 1
Intel Xeon Gold 5315Y 3.2G, 8C/16T, 11.2GT/s, 12M Cache, Turbo, HT
(140W) DDR4-2933
338-CBWM 1
Additional Processor Selected 379-BDCO 1
Standard Heatsink 412-AAVU 1
Standard Heatsink 412-AAVU 1
Performance Optimized 370-AAIP 1
3200MT/s RDIMMs 370-AEVR 1
Unconfigured RAID 780-BCDS 1
PERC H755 SAS Front 405-AAZB 1
Front PERC Mechanical Parts, rear load 750-ACFQ 1
Performance BIOS Settings 384-BBBL 1
UEFI BIOS Boot Mode with GPT Partition 800-BBDM 1
Standard Fan x5 750-ADDY 1
Dual, Hot-plug, Redundant Power Supply (1+1), 1400W, Mixed Mode 450-AIQZ 1
Riser Config 0, Half Length, Low Profile, 5x16 + 1x4 slots 330-BBTG 1
PowerEdge R750xs Motherboard with Broadcom 5720 Dual Port 1Gb On-
Board LOM
329-BGIF 1
iDRAC9, Enterprise 15G 385-BBQV 1
No OCP 3.0 mezzanine NIC card, Blank Filler Only 330-BBTI 1
PowerEdge 2U Standard Bezel 325-BCHU 1
Dell EMC Luggage Tag R750xs 350-BCES 1
BOSS-S2 controller card + with 2 M.2 480GB (RAID 1) 403-BCMB 1
BOSS S2 cables and Bracket for R750xs 403-BCNU 1
City of Rosemead – Server Upgrade and Migration Request for Proposal No. 2022-23
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No Quick Sync 350-BCER 1
iDRAC,Legacy Password 379-BCSG 1
iDRAC Group Manager, Enabled 379-BCQV 1
Windows Server 2022 Standard, 16CORE, FI, No Med, No CAL, Multi
Language
634-BYJY 1
Windows Server 2022 Standard, 16CORE, DF Recovery Image, Multi Lang,
(Downgrade not included)
528-CSCP 1
Windows Server 2022 Standard, 16CORE, Media Kit, Multi Lang,
(Downgrade not included)
634-BYLJ 1
Windows Server 2022 Standard, No Media, WS2016 Std Downgrade DF
Media, Multi Language
528-CSCL 1
Windows Server 2022 Standard, No Media, WS2016 Std Downgrade w/DVD
Media, Multi Lang
634-BYLP 1
Windows Server 2022 Standard, No Media, WS2019 Std Downgrade DF
Media, Multi Language
528-CSCQ 1
Windows Server 2022 Standard, No Media, WS2019 Std Downgrade w/DVD
Media, Multi Lang
634-BYLQ 1
Microsoft SQL Server 2019 Standard, 4 CORE, OEM, NFI with SQL2017/2016
DWGD Media, ENGLISH
634-BUWY 1
Hyper-V role enabled with pre-installed Standard or Datacenter Ed OS on
incl Virtual HDD
618-BBEC 1
Cable Management Arm, 2U 770-BDRQ 1
ReadyRails Sliding Rails Without Cable Management Arm 770-BECC 1
No Internal Optical Drive 429-AAIQ 1
No Systems Documentation, No OpenManage DVD Kit 631-AACK 1
PowerEdge R750xs Shipping 340-CUUW 1
PowerEdge R750xs Shipping Material 343-BBQX 1
PowerEdge Non BIS Marking 389-DYHB 1
2U No CCC or CE Marking 389-DYMT 1
Dell Hardware Limited Warranty Plus Onsite Service 859-2676 1
ProSupport Mission Critical 4-Hour 7x24 Onsite Service with Emergency
Dispatch 2 Years Extended
859-2711 1
ProSupport Mission Critical 4-Hour 7x24 Onsite Service with Emergency
Dispatch 3 Years
859-2713 1
ProSupport Mission Critical 7x24 Technical Support and Assistance 5 Years 859-2722 1
Dell Limited Hardware Warranty Plus Service, Extended Year(s) 975-3462 1
8GB RDIMM, 3200MT/s, Single Rank 370-AEVO 16
1.6TB SSD SAS ISE Mix Use 12Gbps 512e 2.5in Hot-plug AG Drive, 3 DWPD 400-AZOY 6
Power Cord - C13, 3M, 125V, 15A (North America, Guam, North Marianas,
Philippines, Samoa, Vietnam)
450-AALV 2
Intel X710-T2L Dual Port 10GbE BASE-T Adapter, PCIe Low Profile 540-BCRQ 2
City of Rosemead – Server Upgrade and Migration Request for Proposal No. 2022-23
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Windows Server 2022 Standard Edition, Add License, 16CORE,
NOMEDIA/KEY
634-BYJV 2
50-pack of Windows Server 2022/2019 User CALs (Standard or Datacenter) 634-BYKK 3
PowerEdge R350 DC Backup City Hall
Description SKU Quantity
PowerEdge R350 Server 210-BBRU 1
Trusted Platform Module 2.0 V3 461-AAIG 1
2.5" Chassis with up to 8 Hot Plug Hard Drives, Front PERC 321-BGVO 1
Intel Xeon E-2378 2.6GHz, 16M Cache, 8C/16T, Turbo (65W), 3200 MT/s 338-CCKM 1
Heatsink for 80W or less CPU 412-AAPW 1
Performance Optimized 370-AAIP 1
3200MT/s UDIMM 370-AGNY 1
RAID 1 780-BCDN 1
PERC H345 Controller, Front 405-AAUW 1
Front PERC Mechanical Parts, front load 750-ACFR 1
Performance BIOS Settings 384-BBBL 1
UEFI BIOS Boot Mode with GPT Partition 800-BBDM 1
Dual, Hot-Plug, Redundant Power Supply (1+1), 600W TM 450-AMDH 1
Riser Config 0, 1 x8, 1 x16 slots 330-BBWS 1
PowerEdge R350 Motherboard with Broadcom 5720 Dual Port 1Gb
On-Board LOM
329-BGKI 1
iDRAC9, Enterprise 15G 385-BBQV 1
On-Board LOM 542-BBBP 1
Standard Bezel 325-BCHH 1
Dell EMC Luggage Tag R350 350-BCGP 1
BOSS-S2 controller card + with 2 M.2 480GB (RAID 1) 403-BCMB 1
BOSS Cables and Bracket for R350 470-AFBW 1
iDRAC, Factory Generated Password 379-BCRG 1
iDRAC Group Manager, Disabled 379-BCQY 1
Windows Server 2022 Standard, 16CORE, FI, No Med, No CAL, Multi
Language
634-BYJY 1
Windows Server 2022 Standard, 16CORE, DF Recovery Image, Multi Lang,
(Downgrade not included)
528-CSCP 1
Windows Server 2022 Standard, 16CORE, Media Kit, Multi Lang,
(Downgrade not included)
634-BYLJ 1
City of Rosemead – Server Upgrade and Migration Request for Proposal No. 2022-23
17
Windows Server 2022 Standard, No Media, WS2019 Std Downgrade DF
Media, Multi Language
528-CSCQ 1
Windows Server 2022 Standard, No Media, WS2019 Std Downgrade w/DVD
Media, Multi Lang
634-BYLQ 1
ReadyRails Sliding Rails With Cable Management Arm 770-BDEL 1
No Internal Optical Drive 429-AAIQ 1
No Systems Documentation, No OpenManage DVD Kit 631-AACK 1
PowerEdge R350 Shipping 340-CWUI 1
PowerEdge R350 Shipping Material for 2.5" Chassis 340-CWUJ 1
PowerEdge Non BIS Marking 389-DYHB 1
PowerEdge R350 CCC Marking, No CE Marking 389-EBNO 1
Dell Hardware Limited Warranty Plus Onsite Service 867-0213 1
ProSupport Mission Critical 4-Hour 7x24 Onsite Service with
Emergency Dispatch 1 Year
867-0295 1
ProSupport Mission Critical 4-Hour 7x24 Onsite Service with
Emergency Dispatch 4 Years Extended
867-0301 1
ProSupport Mission Critical 7x24 Technical Support and Assistance 5
Years
867-0312 1
Dell Hardware Limited Warranty Plus On Site Service Extended Year 955-9041 1
16GB UDIMM, 3200MT/s, ECC 370-AGQU 2
1.92TB SSD SATA Read Intensive 6Gbps 512e 2.5in Hot-plug S4510Drive, 1
DWPD
400-BDOE 2
Power Cord - C13, 3M, 125V, 15A (North America, Guam, North
Marianas, Philippines, Samoa, Vietnam)
450-AALV 2
Intel X710-T2L Dual Port 10GbE BASE-T Adapter, PCIe Low Profile 540-BCRQ 1
PowerEdge R350 DC Public Safety
Description SKU Quantity
PowerEdge R350 Server 210-BBRU 1
Trusted Platform Module 2.0 V3 461-AAIG 1
2.5" Chassis with up to 8 Hot Plug Hard Drives, Front PERC 321-BGVO 1
Intel Xeon E-2378 2.6GHz, 16M Cache, 8C/16T, Turbo (65W), 3200 MT/s 338-CCKM 1
Heatsink for 80W or less CPU 412-AAPW 1
Performance Optimized 370-AAIP 1
3200MT/s UDIMM 370-AGNY 1
RAID 1 780-BCDN 1
PERC H755 SAS Front 405-AAZB 1
Front PERC Mechanical Parts, front load 750-ACFR 1
City of Rosemead – Server Upgrade and Migration Request for Proposal No. 2022-23
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Performance BIOS Settings 384-BBBL 1
UEFI BIOS Boot Mode with GPT Partition 800-BBDM 1
Dual, Hot-Plug, Redundant Power Supply (1+1), 600W TM 450-AMDH 1
Riser Config 0, 1 x8, 1 x16 slots 330-BBWS 1
PowerEdge R350 Motherboard with Broadcom 5720 Dual Port 1Gb On-
Board LOM
329-BGKI 1
iDRAC9, Enterprise 15G 385-BBQV 1
On-Board LOM 542-BBBP 1
Standard Bezel 325-BCHH 1
Dell EMC Luggage Tag R350 350-BCGP 1
BOSS-S2 controller card + with 2 M.2 480GB (RAID 1) 403-BCMB 1
BOSS Cables and Bracket for R350 470-AFBW 1
iDRAC, Factory Generated Password 379-BCRG 1
iDRAC Group Manager, Disabled 379-BCQY 1
Windows Server 2022 Standard, 16 CORE, FI, No Med, No CAL, Multi
Language
634-BYJY 1
Windows Server 2022 Standard, 16 CORE, DF Recovery Image, Multi Lang,
(Downgrade not included)
528-CSCP 1
Windows Server 2022 Standard,16 CORE, Media Kit, Multi Lang,
(Downgrade not included)
634-BYLJ 1
Windows Server 2022 Standard, No Media,WS2019 Std Downgrade DF
Media, Multi Language
528-CSCQ 1
Windows Server 2022 Standard, No Media, WS2019 Std Downgrade w/DVD
Media, Multi Lang
634-BYLQ 1
ReadyRails Sliding Rails With Cable Management Arm 770-BDEL 1
No Internal Optical Drive 429-AAIQ 1
No Systems Documentation, No OpenManage DVD Kit 631-AACK 1
PowerEdge R350 Shipping 340-CWUI 1
PowerEdge R350 Shipping Material for 2.5" Chassis 340-CWUJ 1
PowerEdge Non BIS Marking 389-DYHB 1
PowerEdge R350 CCC Marking, No CE Marking 389-EBNO 1
Dell Hardware Limited Warranty Plus Onsite Service 867-0213 1
ProSupport Mission Critical 4-Hour 7x24 Onsite Service with
Emergency Dispatch 1 Year
867-0295 1
ProSupport Mission Critical 4-Hour 7x24 Onsite Service with
Emergency Dispatch 4 Years Extended
867-0301 1
ProSupport Mission Critical 7x24 Technical Support and Assistance 5 Years 867-0312 1
Dell Hardware Limited Warranty Plus On Site Service Extended Year 955-9041 1
16GB UDIMM, 3200MT/s, ECC 370-AGQU 2
City of Rosemead – Server Upgrade and Migration Request for Proposal No. 2022-23
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960GB SSD SATA Mix Use 6Gbps 512 2.5in Hot-plug AG Drive, 3 DWPD 400-AZVM 2
Power Cord - C13, 3M, 125V, 15A (North America, Guam, North
Marianas, Philippines, Samoa, Vietnam)
450-AALV 2
Intel X710-T2L Dual Port 10GbE BASE-T Adapter, PCIe Low Profile 540-BCRQ 1
5-pack of Windows Server 2022/2019 User CALs (Standard or
Datacenter)
634-BYKL 1
10-pack of Windows Server 2022/2019 User CALs (Standard or
Datacenter)
634-BYKG 1
City of Rosemead – Server Upgrade and Migration Request for Proposal No. 2022-23
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ATTACHMENT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance
in conformance with the requirements set forth below. Consultant will use existing coverage to comply
with these requirements. If that existing coverage does not meet the requirements set forth here,
Consultant agrees to amend, supplement, or endorse the existing coverage to do so. Consultant
acknowledges that the insurance coverage and policy limits set forth in this section constitute the
minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits
and coverage required in this agreement and which is applicable to a given loss, will be available to
City.
Consultant shall provide the following types and amounts of insurance:
General Liability Insurance. Consultant shall maintain commercial general liability insurance with
coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than
$1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and
property damage, and $2,000,000 completed operations aggregate. Any endorsement restricting
standard ISO “insured contract” language will not be accepted.
Business Auto Coverage. Consultant shall maintain automobile insurance at least as broad as Insurance
Services Office form CA 00 01 covering bodily injury and property damage for all activities of the
Consultant arising out of or in connection with Work to be performed under this Agreement, including
coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000
combined single limit for each accident.
Workers Compensation on a state-approved policy form providing statutory benefits as required by
law with employer’s liability limits no less than $1,000,000 per accident or disease.
Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation
endorsement in favor of Agency, its officers, agents, employees, and volunteers.
Technology Professional Liability or Errors and Omissions Insurance as appropriate shall be written on
a policy form coverage specifically designed to protect against acts, errors, or omissions of the
consultant and “Covered Professional Services” as designated in the policy must specifically include
work performed under this agreement. The policy limit shall be no less than $1,000,000 per
occurrence/loss, $2,000,000 general aggregate, which shall include the following coverage:
A. Liability arising from the unauthorized release of information for which an entity has the legal
obligation to keep private, such as personally identifiable information (PII) and protected
health information (PHI).
B. Network security liability arising from the unauthorized use of, access to, or tampering with
computer systems, including hacker or denial of service attacks.
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C. Liability arising from the failure of technology products (software and hardware) required
under the contract for consultant to properly perform the intended services.
D. Claims alleging the failure of computer security that result in the transmission of malicious
code, deletion, destruction or alteration of data, or the denial of service.
E. Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas,
domain name infringement or improper deep-linking or framing, and infringement or violation
of intellectual property rights.
F. Liability arising from the rendering, or failure to render, professional services.
G. Defense costs in regulatory proceedings (state and federal) involving a violation of privacy laws
or intellectual property rights.
H. Crisis management and other expert services.
If coverage is maintained on a claims-made basis, the Consultant shall maintain such coverage for an
additional three (3) years following termination of the contract.
Insurance procured pursuant to these requirements shall be written by insurers that are admitted
carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial
size VII.
Cyber technology errors and omissions. Consultant shall procure and maintain insurance with limits of
$1,000,000 per occurrence/loss, $2,000,000 general aggregate, which shall include the following
coverage:
a. Liability arising from the unauthorized release of information for which an entity has the legal
obligation to keep private, such as personally identifiable information (PII) and protected
health information (PHI).
b. Network security liability arising from the unauthorized use of, access to, or tampering with
computer systems, including hacker or denial of service attacks.
c. Liability arising from the failure of technology products (software and hardware) required
under the contract for Consultant to properly perform the intended services.
d. Claims alleging the failure of computer security that result in the transmission of malicious
code, deletion, destruction or alteration of data, or the denial of service.
e. Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas,
domain name infringement or improper deep-linking or framing, and infringement or violation
of intellectual property rights.
f. Liability arising from the rendering, or failure to render, professional services.
g. Defense costs in regulatory proceedings (state and federal) involving a violation of privacy laws
or intellectual property rights.
h. Crisis management and other expert services.
If coverage is maintained on a claims-made basis, the Consultant shall maintain such coverage for an
additional three (3) years following termination of the contract.
General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City
agree to the following with respect to insurance provided by Consultant:
City of Rosemead – Server Upgrade and Migration Request for Proposal No. 2022-23
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1. Consultant agrees to have its insurer endorse the third-party general liability coverage required
herein to include as additional insureds City, its officials, employees, and agents, using standard
ISO endorsement No. CG 2010. Consultant also agrees to require all contractors, and
subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant,
or Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss.
Consultant agrees to waive subrogation rights against City regardless of the applicability of any
insurance proceeds, and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and available or applicable to this
agreement are intended to apply to the full extent of the policies. Nothing contained in this
Agreement or any other agreement relating to the City or its operations limits the application of
such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they
include any limiting endorsement of any kind that has not been first submitted to City and
approved of in writing.
5. No liability policy shall contain any provision or definition that would serve to eliminate so-called
“third party action over” claims, including any exclusion for bodily injury to an employee of the
insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification, and additional
requirements by the City, as the need arises. Consultant shall not make any reductions in scope of
coverage (e.g., elimination of contractual liability or reduction of discovery period) that may affect
City’s protection without City’s prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of insurance
evidencing all of the coverages required and an additional insured endorsement to Consultant’s
general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In
the event such proof of any insurance is not delivered as required, or in the event such insurance
is canceled at any time and no replacement coverage is provided, City has the right, but not the
duty, to obtain any insurance it deems necessary to protect its interests under this or any other
agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly
paid by Consultant or deducted from sums due Consultant, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 days’ notice to City of any cancellation
of coverage. Consultant agrees to require its insurer to modify such certificates to delete any
exculpatory wording stating that failure of the insurer to mail written notice of cancellation
imposes no obligation, or that any party will “endeavor” (as opposed to being required) to comply
with the requirements of the certificate.
City of Rosemead – Server Upgrade and Migration Request for Proposal No. 2022-23
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9. It is acknowledged by the parties of this agreement that all insurance coverage required to be
provided by Consultant or any subcontractor, is intended to apply first and on a primary,
noncontributing basis in relation to any other insurance or self-insurance available to City.
10. Consultant agrees to ensure that subcontractors, and any other party involved with the project
who is brought onto or involved in the project by Consultant, provide the same minimum insurance
coverage required of Consultant. Consultant agrees to monitor and review all such coverage and
assumes all responsibility for ensuring that such coverage is provided in conformity with the
requirements of this section. Consultant agrees that upon request, all agreements with
subcontractors and others engaged in the project will be submitted to City for review.
11. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any
portion of the insurance required herein and further agrees that it will not allow any contractor,
subcontractor, Architect, Engineer or other entity or person in any way involved in the
performance of work on the project contemplated by this agreement to self-insure its obligations
to City. If Consultant’s existing coverage includes a deductible or self-insured retention, the
deductible or self-insured retention must be declared to the City. At that time the City shall review
options with the Consultant, which may include reduction or elimination of the deductible or self-
insured retention, substitution of other coverage, or other solutions.
12. The City reserves the right at any time during the term of the contract to change the amounts and
types of insurance required by giving the Consultant ninety (90) days advance written notice of
such change. If such change results in substantial additional cost to the Consultant, the City will
negotiate additional compensation proportional to the increased benefit to City.
13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been
executed immediately upon any party hereto taking any steps that can be deemed to be in
furtherance of or towards performance of this Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform
Consultant of non-compliance with any insurance requirement in no way imposes any additional
obligations on City nor does it waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as City, or its employees or agents
face an exposure from operations of any type pursuant to this agreement. This obligation applies
whether or not the agreement is canceled or terminated for any reason. Termination of this
obligation is not effective until City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring during the term
of this Agreement have been renewed or replaced with other policies providing at least the same
coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A
coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A
certificate of insurance and/or additional insured endorsement as required in these specifications
applicable to the renewing or new coverage must be provided to City within five days of the
expiration of the coverages.
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17. The provisions of any workers’ compensation or similar act will not limit the obligations of
Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity
defenses under such laws with respect to City, its employees, officials, and agents.
18. Requirements of specific coverage features, or limits contained in this section are not intended as
limitations on coverage, limits, or other requirements nor as a waiver of any coverage normally
provided by any given policy. Specific reference to a given coverage feature is for purposes of
clarification only as it pertains to a given issue and is not intended by any party or insured to be
limiting or all-inclusive.
19. These insurance requirements are intended to be separate and distinct from any other provision
in this agreement and are intended by the parties here to be interpreted as such.
20. The requirements in this Section supersede all other sections and provisions of this Agreement to
the extent that any other section or provision conflicts with or impairs the provisions of this
Section.
21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in
any way with the project reserves the right to charge City or Consultant for the cost of additional
insurance coverage required by this agreement. Any such provisions are to be deleted with
reference to City. It is not the intent of City to reimburse any third party for the cost of complying
with these requirements. There shall be no recourse against City for payment of premiums or other
amounts with respect thereto.
Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising
out of the work performed under this agreement. City assumes no obligation or liability by such notice,
but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely
to involve City.