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2100 - HQE Systems Inc. - Access Control and Camera System Upgrade ProjectCONSTRUCTION CONTRACT ACCESS CONTROL AND CAMERA SYSTEM UPGRADE PROJECT (HQE SYSTEMS INC.) PARTIES AND DATE. 0 6(3 This Agreement is made and entered into this 25"' day of October, 2022 (`Effective Date") by and between the City of Rosemead, a municipal corporation of the State of California, located at 8838 E. Valley Blvd., Rosemead, California 91770, ("City") and HQE Systems, Inc, a corporation, with its principal place of business at 27419 Via Industria, Temecula, California 92590 (hereinafter referred to as "Contractor'). City and Contractor are sometimes individually referred to as 'Party" and collectively as "Parties" in this Agreement. 2. RECITALS. 2.1 Contractor. Contractor desires to perform and assume responsibility for the provision of certain maintenance services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing Access Control and Camera System installation services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of City. 2.2 Project. City desires to engage Contractor to render such services for the Access Control and Camera System Upgrade Project ("Project") as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the Owner all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Access Control and HQE Systems Inc. Page 2 of 19 Camera system installation services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from Effective Date shown above to June 30, 2023, unless earlier terminated as provided herein. Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services. 3.2 Responsibilities of Contractor. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee. Contractor retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor's exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor's conformance with the Schedule, City shall respond to Contractor's submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City. 3.2.4 City's Representative. The City hereby designates Ben Kim, City Manager, or his or her designee, to act as its representative for the performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for all purposes under this Contract. Contractor shall not accept direction or orders from any person other than the City's Representative or his or her designee. HQE Systems Inc. Page 3 of 19 3.2.5 Contractor's Representative. Contractor hereby designates Qais Alkurdi, Chief Executive Officer, or his or her designee, to act as its representative for the performance of this Agreement ("Contractor's Representative"). Contractor's Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor's failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub -contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.8 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. A-3 HQE Systems Inc. Page 4 of 19 3.2.9 Insurance. 3.2.9.1 Time for Compliance. Contractor shall maintain prior to the beginning of and for the direction of this Agreement insurance coverage as specified in Exhibit D attached to and part of this agreement. 3.2. 10 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.2.11 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws'), which require the payment of prevailing wage rates and the performance of other requirements on "public works' and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.2.12 Bonds. 3.2.12.1 Performance Bond. If specifically requested by City in Exhibit "B" attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not -to -exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. 3.2.12.2 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit "B" attached hereto and incorporated herein by MI HQE Systems Inc. Page 5 of 19 reference, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the total, not -to -exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. 3.2.12.3 Bond Provisions. Should, in City's sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause. 3.2.12.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California -admitted surety with a current A.M. Best's rating no less than A:VIII and satisfactory to the City. If a California -admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City. 3.3 Fees and Payments. 3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit C attached hereto and incorporated herein by reference. The total compensation shall not exceed Four Hundred Thirteen Thousand Six Hundred Fifty -Three Dollars and Ninety -Two Cents ($413,653.92) without advance written approval of City's project manager. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Contractor. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon. UVI HQE Systems Inc. Page 6 of 19 3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City's Representative. 3.3.5 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ('Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works' and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of anyfailure or alleged failure to comply with the Prevailing Wage Laws. 3.4 Accounting Records. 3.4.1 Maintenance and Inspection. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.5 General Provisions. 3.5.1 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon HQE Systems Inc. Page 7 of 19 termination, Contractor shall be compensated only for those services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: CONTRACTOR: CITY: HQE Systems, Inc. 27419 Via Industria Temecula, CA 92590 Attn: Qais Alkurdi, Chief Executive Officer City of Rosemead P.O. Box 399 Rosemead, CA 91770 Attn: Michael Bruckner, City Manager's Office Such notice shall be deemed made when personally delivered orwhen mailed, forty- eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.5.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.4 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action. 3.5.5 Indemnification. Contractor shall defend, indemnify and hold the City, HQE Systems Inc. Page 8 of 19 its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions or willful misconduct of Contractor, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Contractor shall defend, at Contractor's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Contractor shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents or volunteers. 3.5.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. 3.5.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Los Angeles County. 3.5.8 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.5.9 City's Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project. 3.5.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.5.11 Assignment or Transfer. Contractor shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, HQE Systems Inc. Page 9 of 19 employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.5.13 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.15 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.17 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.18 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.5.19 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake HQE Systems Inc. Page 10 of 19 self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5.20 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6 Subcontracting. 3.6.1 Prior Approval Required. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. fsignatures on next page] A-10 HQE Systems Inc. Page 11 of 19 CITY OF ROSEME By: -Bert Yid, y Manager fittest: Er;cka tit&" City dark Approved as to Form: 46 Rachel Richman, City Attorney A-11 HQE Systems, Inc. Title: [If Corporation, TWO SIGNATURES, President OR Vice President AND Secretary, AND CORPORATE SEAL OF CONTRACTOR REQUIRE By: Name: 21 ✓fr Title: {lV atY HQE Systems Inc. Page 12 of 19 EXHIBIT A SCOPE OF SERVICES Contractor shall furnish all labor, materials, equipment, tools, transportation, and services required to perform and complete the installation of the Access Control and Camera System Upgrade Project as specificied in HQE Systems Inc. Bid proposal (pg. 11-12) (Exhibit E) A-12 HQE Systems Inc. Page 13 of 19 EXHIBIT B SCHEDULE OF SERVICES See Section 3.4 (pg. 9) of Attached HOE Systems Inc. Bid proposal (Exhibit E) B-13 HQE Systems Inc. Page 14 of 19 EXHIBIT C COMPENSATION The total compensation shall not exceed Four Hundred Thirteen Thousand Six Hundred Fifty -Three Dollars and Ninety -Two Cents ($413,653.92) without advance written approval from the City of Rosemead. C-14 HQE Systems Inc. Page 15 of 19 EXHIBIT D INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of the Work, Contractor will maintain insurance in conformance with the requirements set forth below. Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Contractor agrees to amend, supplement or endorse the existing coverage to do so. Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City. Contractor shall provide the following types and amounts of insurance: Commercial General Liability Insurance: Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less that $1,000,000 combined single limit per accident. If Contractor owns no vehicles, this requirement may be satisfied by a non -owned auto endorsement to the general liability policy described above. If Contractor or Contractor employees will use personal autos in any way on this project, Contractor shall provide evidence of personal auto liability coverage for each such person. Workers Compensation on a state -approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease. Contractor shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees and volunteers. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Contractor shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer's liability. Such policy or policies shall include the following terms and conditions: • A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason; D-15 HQE Systems Inc. Page 16 of 19 Pay on behalf of wording as opposed to reimbursement; Concurrency of effective dates with primary policies; and Policies shall "follow form" to the underlying primary policies. Insureds under primary policies shall also be insureds underthe umbrella orexcess policies. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contractor and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Requirements not limiting: Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency. Acceptable insurers: All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the Agency's Risk Manager. General conditions pertaining to provision of insurance coverage by Contractor. Contractor and City agree to the following with respect to insurance provided by Contractor: Contractor agrees to have its insurer endorse the third -party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010. Contractor also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contractor, or Contractor's employees, or agents, from waiving the right of subrogation prior to a loss. Contractor agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing [IND HQE Systems Inc. Page 17 of 19 contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contractor shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Contractor's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contractor or deducted from sums due Contractor, at City option. 8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage. Contractor agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contractor or any subcontractor, is intended to applyfirst and on a primary, noncontributing basis in relation to any other insurance or self- insurance available to City. 10. Contractor agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. D-17 HOE Systems Inc. Page 18 of 19 11. Contractor agrees not to self -insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Contractor's existing coverage includes a deductible or self-insured retention, the deductible or self- insured retention must be declared to the City. At that time the City shall review options with the Contractor, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Contractor acknowledges and agrees that any actual or alleged failure on the part of City to inform Contractor of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15.Contractor will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16.Contractor shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contractor's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages. 17.The provisions of any workers' compensation or similar act will not limit the obligations of Contractor under this agreement. Contractor expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of WIN HQE Systems Inc. Page 19 of 19 any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive. 19.These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 20.The requirements in this Section supersede all othersections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Contractor agrees to provide immediate notice to City of any claim or loss against Contractor arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. D-19 StateFarm STATE FARMS -ft® PO Box 2368 Bloomington IL 61702-2368 87A AT1 23 0028% 0093 CITY OF ROSEMEAD 8838 VALLEY BLVD ROSEMEAD CA 91770-1714 LAX II�III�I�I�II�II'II���'�I�II�II�I�I�I�I�I��IIII�I��I�I��I�III���� DATE OF NOTICE: MAY 17 2023 CODE: NOTE: PLEASE NOTIFY STATE FARM AT THE ADDRESS LISTED AT THE TOP, LEFT CORNER OF THIS PAGE REGARDING ANY CHANGE OF ADDRESS INFORMATION. ADDITIONAL INSURED'S NOTICE OF COVERAGE State Farm Mutual Automobile Insurance Company 0818-FA71-A NAMED INSURED: POLICY NO: 680 6953-DO5-75H COVERAGE: HGE SYSTEMS INC YR/MAKE/MODEL: NONOWNED AUTO BI AND PD LIABILITY 27419 VIA INDUSTRIA VIN/CAMPER: $ 1 MIL/$I MIL/$l MIL TEMECULA CA 92590-3752 AGENT NAME: ELIZABETH KING $500 DED. COMP/COLE. AGENT PHONE: (951)302-9647 ENDORSEMENT NO: 6028BU POLICY EFFECTIVE 6164DP 6165CS FEB 27 2023 UNTIL TERMINATED g POLICY MESSAGES: This policy shown above supersedes policy# 6806953-75G. $ The policy includes a loss payable clause protecting the additional insured's interest in the described car to the extent of the insurance o provided and subject to all policy provisions. The additional insured will be given 20 days notice If the policy is terminated. Until such notice m is provided, it shall be presumed that the required renewal premiums have been paid. The additional insured must notify us within 10 days of any change of interest or ownership coming to their attention. Failure to do so will render this policy null and void. FRT A`"Ra CERTIFICATE OF LIABILITY INSURANCE DATE 10.11212022022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Marsh Affinity Marsh AMnky VC No, Ext: 806]4341130 FNC, No a division of Marsh USA lnc. PO Box 14404 E-MAIL pOPTomlSomce@marsRcom ADDRESS: INSURER(S) AFFORDING COVERAGE NAICM Des Moines, IA 503069685 INSURER A: AIU Insurance Company 19399 PERSONAL S ACV INJURY $ INSURED INSURERS GENERAL AGGREGATE S INSURER C: $ ADP TounSoume DE IV, Inc. INSURER D: 5800 Windward Parkway Ministers, GA 30005 INSURER E: UCIF: HOE SYSTEMS, INC. BODILY INJURY (Per person) $ BODILY INJURY (Per acadenq $ PROPERTY DAMAGE $ Per accident INSURER F: 27419 VIA INDUSTRIA UMBRELLA LIAROCCUR EXCESSUAB Temewle, CA 92590 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Ix6a LTR rypEOFINSURANCE ADDLSUBR INSD MD I>pUCY NUMBER POLICY EFF (MMIppIYYYY) POLICYEXP (MMNOIYYYI7 LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS -MADE ❑OCCUR EACH OCCURRENCE $ DAMAGE TO RENTED $ PREMISES Ea owurmnce MED EXP (Anyone person) $ PERSONAL S ACV INJURY $ GEN 'L AGGREGATE LIMIT APPLIES PER. POLICY �JECT DLOG OTHER: GENERAL AGGREGATE S PRODUCTS-COMPIOPAGG $ $ AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLYAUTOS HIRED NON -OWNED AUTOS ONLY HAUTOS ONLY COMBINED SINGLE LIMIT $ Ea accident BODILY INJURY (Per person) $ BODILY INJURY (Per acadenq $ PROPERTY DAMAGE $ Per accident UMBRELLA LIAROCCUR EXCESSUAB CLAIMB MADE EACH OCCURRENCE $ AGGREGATE $ DEO I I RETENTION $ 9 AIMFFIC WORKERS COMPENSATION- ANDEMPLOYERS-LIABILITYYIN ANYPROPRIETORMARTNERIEXECUTIVE EMBER EXCLUDED' F7 I Mandatory in NH) f yes, describe under DESCRIPTION OF OPERATIONS below NIA X WC 053421576 CA 0710112022 07101t2023E.L X STATUTE I I ER E L EACH ACCIDENT 8 2,000,000 DISEASE EMPLOYEE $ 2,004000 E. L. DISEASE -POLICY LIMIT $ 2,000,000 DESCRIPTIONpSela dule, may be adeched if more space is required) S� OFyyOPERATIONS I LOCATIONS I VEHICpLaES (ACORD 101, AddRional Remarks INC.Il etulesmainnoloyeats INC 6stated are dnvereri under the WAIVER BY WRITTEN CONORGAATION TIN FAVOR OFder CERTIF CATELHOLDER AS RESPECTS OF JOB PERFORMED BY HOE SYSTEMS, CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE City of Rosemead THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 6838 E. Valley Boulevard Rosemead, CA 91]]0 AUTHORIZED REPRESENTATIVE The ACORD name and logo are registered marks of ACORD BLANKET WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT This endorsement changes the policy to which it is attached effective on the inception date of the policy unless a different date is indicated below. (The following "attaching clause" need be completed only when this endorsement is issued subsequent to preparation of the policy). This endorsement, effective 07/01/2022 12:01 AM forms a part of Policy No. WC 053421576 CA Issued to AIU Insurance Company By ADP TotalSource DE IV, Inc. 5800 Windward Parkway Alpharetta, GA 30005 UC/F: HQE SYSTEMS, INC. 27419 VIA INDUSTRIA Temecula, CA 92590 We have a right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against any person or organization with whom you have a written contract that requires you to obtain this agreement from us, as regards any work you perform for such person or organization. The additional premium for this endorsement shall be _% of the total estimated workers compensation premium for this policy. ANY PERSON OR ORGANIZATION TO WHOM YOU BECOME OBLIGATED TO WAIVE YOUR RIGHTS OF RECOVERY AGAINST, UNDER ANY CONTRACT OR AGREEMENT YOU ENTER INTO PRIOR TO THE OCCURRENCE OF LOSS WC 04 03 61 Countersigned by (Ed. 11/90) Authorized Representative ACORO® CERTIFICATE OF LIABILITY INSURANCE DATE(MMMOIYYYY) 10/14/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(iss) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER StateFarm ELIZABETH KING STATE FARM 32605 TEMECULA PARKWAY SUITE 302 CONTACT BRITTANY BIX ucN ET: 951-302-9647 i AX No: 951-303-1725 _ E-MFIL s: BRITTANY@INSUREDBYKINGS.COM ` TEMECULA, CA 92592 INSURER(S) AFFORDING COVERAGE NAIC d INSURER A: State Farm Mutual Automobile Insurance Company 25178 DAMAGE TO RENTED PREMI ao n INSURED INSURER 6: HOE SYSTEMS INC. INSURERC: 27419 VIA INDUSTRIA INSURERO: TEMECULA, CA 92590 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: RFVISION NUMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. AUTHORIZED REPRESENTATIVE INS0. IADD ISUR --------- - LTR TYPE OF INSURANCE - INSD WVD POLICY NUMBER POUCYEFF I POLICYEXP ---- _-_– — -- ---- - MMIDDM'YY) 1 (MsUDD)YYyYI LIMITS COMMERCIAL GENERAL UABILITY CLAIMS -MADE CI OCCUR is required, please contact a State Farm agent. i EACH OCCURRENCE $ DAMAGE TO RENTED PREMI ao n 8 MED EXP (Any one Person) — $ PERSONAL IADV INJURY $ GENERAL AGGREGATE $ GENT AGGREGATE LIMIT APPLIES PER POLICY E jRa LOC PRODUCTS AGG $ $ OTHER'. AUTOMOBILE LIABILITY IEaaccitlenp LINHI $ _ A ANY AUTO COINED SCHEDULED AUTOS ONLY AUTOS Y 6806953-DO5-75 110/05/2022 10/05/20231 BODILY INJURY (Per person) BODILY INJURY (Per awassrd) $ 1,000,000 $ 1,000,000 HIRED v NON -O MED AUTOS ONLY X AUTOS ONLY 1 1, Par acuden�_- _ 8 1.000,000 $ UMBRELLA UAB OCCUR EACH OCCURRENCE $ EXCESS UAB CLAIMS -MADE AGGREGATE $ DED RETENTION 8 $ WORKERS COMPENSATION AND EMPLOYERS' LABIUTY ANY PROPRIETORIPARTNERIEXECUTIVE YIN OFFICERIMEMBER EXCLUDED' ❑!NIA PER OTH- STATUTE I ER E. L. EACH ACCIDENT $ $ E.L. DISEASE - EA EMPLOYEE $ (Mandatory In NMI If yes. describe under E.L. DISEASE -POLICY LIMIT $ DESCRIPTION OF OPERATIONS below I I 11 OESCIIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Addaionsl Rem nai &nodule, may M attached if mon since Ie required) CERTIFICATE HOLDER CANCELLATION ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD 1001486 IMM9.14 04-132022 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN CITY OF ROSEMEAD ACCORDANCE WITH THE POLICY PROVISIONS. 8838 E VALLEY BOULEVARD AUTHORIZED REPRESENTATIVE ROSEMEAD, CA 91770 Completed by an authorized State Farm representative. If signature is required, please contact a State Farm agent. ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD 1001486 IMM9.14 04-132022 ACORN CERTIFICATE OF LIABILITY INSURANCE �i DATE'" 2on"'Y'n 10/17!22 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. TNI CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIE BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZE REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed If SUBROGATION IS WAIVED, subject to the teens and conditions of the policy, certain policies may require an endorsement. A statement o this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Pauma/Valley Insurance Agency, Inc. P.O. Box 1530 Valley Center, CA 92082 NAMEACT JennyBoulos Maselli ia$"x 760 749-2383 F e N,: 760 751-7692 AD R'ESS, jenny@pvins.com MKURER(S) AFFORDING COVERAGE NAIL• ASentinel Insurance Company _11000 INSURED HOE Systems, Inc. 27419 Via Industria Temecula, CA 92590 -INSURER INSURER B: INSURER C: INSURERD' INSURERS. INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NKRTypE OF INSURANCE DL POLICY EFF POLICY EXP _ TR POLICY NUMBER MMMOff"Y) I 1MMA)DYYY)n LIMITS A xl ERALLIANUTY X COMCU MS-SIADE I X ', OCCUR _ _ _ X 72SBABF2927DX 06/29/22 06/29!23 EACH OCCURRENCE 52,0001000 DAMAGE TO RENTED PREMISES (Ea occurrence) s1'000_,,000 71% _ (An one person) $10 000 ==INJURY PERBONALBADV INJURY 52 000000 GENL AGGREGATE LIMIT APPLIES PER X POLICY Ll QCT 1:1 LOC GENERAL AGGREGATE s4,000,000 PRODUCTS-COMPOPAGG s4,000,000 OTHER. S AUTOMOBILE LIABILITYI L L s a Xm BODILY INJURY (Par poison) S ANY AUTO OWNED SCHEDULED AUTOS ONLY _ _ AUTOS BODILY INJURY (Pm xoCmt) S HIRED NONOWNED AUTOS ONLY ,AUTOS ONLY PROPERTY DAMA E s (Pm atpOem] S UMBRELLA LNB OCCUR EACH OCCURRENCE s EXCESS LIAS I i CLAIMS -MADE AGGREGATE $ DED RETENTIONS S WORMERS COMPENSA"rN AND EMPLOYERS' LU1eIlITY AN Y PROPRIETORP, NER�EXECUTNE Y❑ OEPICERNIEAIBER EXCLUDED? NIA STATUTE Eft E.L. EACH ACCIDENT f E.L. DISEASE - EA EMPLOYEE S (Mandatory In NH) If •es deeunBe urger E . DISEASE -POLICY LIMIT S DSCRIPTION OF OPERATIONS Wbw DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 1 W. AdtliliorW RenNeM SCI,WYN, may b anacMtl N man apw Ia roRuimtl) Certificate holder is named as additional insured as required in written agreement per attached endorsement. (SS 00 08 04 05). Waiver of Subrogation applies as required in written agreement per attached endorsement. (SS 12 15 03 00). CERTIFICATE HOLDER CANCELLATION ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016(03) The ACORD name and logo are registered marks of ACORD Printed by JEN on October 17, 2022 at 11:30AM SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Rosemead THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 8838 E. Valley Boulevard ACCORDANCE WITH THE POLICY PROVISIONS. Rosemead, CA AUTHORREO REPRESENTATIVE 71% ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016(03) The ACORD name and logo are registered marks of ACORD Printed by JEN on October 17, 2022 at 11:30AM BUSINESS LIABILITY COVERAGE FORM Various provisions in this policy restrict coverage. Read the entire policy carefully to determine rights, duties and what is and is not covered. Throughout this policy the words "you" and "your" refer to the Named Insured shown in the Declarations. The words "we", "us" and "our" refer to the stock insurance company member of The Hartford providing this insurance. The word "insured" means any person or organization qualifying as such under Section C. - Who Is An Insured. Other words and phrases that appear in quotation marks have special meaning. Refer to Section G. - Liability And Medical Expenses Definitions. A. COVERAGES (a) The "bodily injury" or "property 1. BUSINESS LIABILITY COVERAGE (BODILY damage" s caused by an "occurrence" that takes place in the INJURY, PROPERTY DAMAGE, PERSONAL "coverage territory"; AND ADVERTISING INJURY) Insuring Agreement (b) The "bodily injury" or "property damage" occurs during the policy a. We will pay those sums that the insured period; and becomes legally obligated to pay as (c) Prior to the policy period, no insured damages because of "bodily injury", listed under Paragraph 1. of Section "property damage" or "personal and C. — Who Is An Insured and no advertising injury" to which this insurance "employee" authorized by you to give applies. We will have the right and duty to or receive notice of an "occurrence" defend the insured against any "suit" or claim, knew that the "bodily injury" seeking those damages. However, we will or "property damage" had occurred, have no duty to defend the insured against in whole or in part. If such a listed any "suit" seeking damages for "bodily insured or authorized "employee" injury", "property damage" or "personal and knew, prior to the policy period, that advertising injury" to which this insurance the "bodily injury" or "property does not apply. damage" occurred, then any We may, at our discretion, investigate any continuation, change or resumption "occurrence" or offense and settle any claim of such "bodily injury" or "property or "suit" that may result. But: damage" during or after the policy (1) The amount we will pay for damages is period will be deemed to have been limited as described in Section D. - known prior to the policy period. Liability And Medical Expenses Limits (2) To "personal and advertising injury" Of Insurance; and caused by an offense arising out of your (2) Our right and duty to defend ends when business, but only if the offense was we have used up the applicable limit of committed in the "coverage territory" insurance in the payment of judgments, during the policy period. settlements or medical expenses to which c. "Bodily injury" or "property damage" will be this insurance applies. deemed to have been known to have No other obligation or liability to pay sums or occurred at the earliest time when any perform acts or services is covered unless insured listed under Paragraph 1. of Section explicitly provided for under Coverage C. — Who Is An Insured or any "employee" Extension -Supplementary Payments. authorized by you to give or receive notice b. This insurance applies: of an "occurrence" or claim: (1) To "bodily injury" and "property (1) Reports all, or any part, of the "bodily "property damage" only if: injury" or damage" to us or any other insurer; Form SS 00 08 04 05 Page 1 of 24 C 2005, The Hartford BUSINESS LIABILITY COVERAGE FORM (2) Receives a written or verbal demand or b. We will make these payments regardless of claim for damages because of the "bodily fault. These payments will not exceed the injury" or "property damage"; or applicable limit of insurance. We will pay (3) Becomes aware by any other means that reasonable expenses for: "bodily injury" or "property damage" has (1) First aid administered at the time of an occurred or has begun to occur. accident; d. Damages because of "bodily injury" include (2) Necessary medical, surgical, x-ray and damages claimed by any person or dental services, including prosthetic organization for care, loss of services or devices; and death resulting at any time from the "bodily (3) Necessary ambulance, hospital, injury". professional nursing and funeral e. Incidental Medical Malpractice services. (1) "Bodily injury' arising out of the 3. COVERAGE EXTENSION - rendering of or failure to render SUPPLEMENTARY PAYMENTS professional health care services as a a. We will pay, with respect to any claim or physician, dentist, nurse, emergency medical technician or paramedic shall "suit" we investigate or settle, or any "suit" be deemed to be caused by an against an insured we defend: "occurrence", but only if: (1) All expenses we incur. (a) The physician, dentist, nurse, (2) Up to $1,000 for the cost of bail bonds emergency medical technician or required because of accidents or traffic paramedic is employed by you to law violations arising out of the use of provide such services; and any vehicle to which Business Liability (b) You are not engaged in the Coverage for "bodily injury" applies. We business or occupation of providing do not have to furnish these bonds. such services. (3) The cost of appeal bonds or bonds to (2) For the purpose of determining the release attachments, but only for bond limits of insurance for incidental medical amounts within the applicable limit of malpractice, any act or omission insurance. We do not have to furnish together with all related acts or these bonds. omissions in the furnishing of these (4) All reasonable expenses incurred by the services to any one person will be insured at our request to assist us in the considered one "occurrence". investigation or defense of the claim or 2. MEDICAL EXPENSES "suit", including actual loss of earnings up to $500 a day because of time off Insuring Agreement from work. a. We will pay medical expenses as described (5) All costs taxed against the insured in below for "bodily injury" caused by an the "suit". accident: (6) Prejudgment interest awarded against (1) On premises you own or rent; the insured on that part of the judgment (2) On ways next to premises you own or we pay. If we make an offer to pay the rent; or applicable limit of insurance, we will not (3) Because of your operations; pay any prejudgment interest based on that period of time after the offer. provided that: (7) All interest on the full amount of any (1) The accident takes place in the judgment that accrues after entry of the "coverage territory" and during the judgment and before we have paid, policy period; offered to pay, or deposited in court the (2) The expenses are incurred and reported part of the judgment that is within the to us within three years of the date of applicable limit of insurance. the accident; and Any amounts paid under (1) through (7) (3) The injured person submits to above will not reduce the limits of insurance. examination, at our expense, by physicians of our choice as often as we reasonably require. Page 2 of 24 Form SS 00 08 04 05 BUSINESS LIABILITY COVERAGE FORM b. If we defend an insured against a "suit" So long as the above conditions are met, and an indemnitee of the insured is also attorneys' fees incurred by us in the named as a party to the "suit", we will defense of that indemnitee, necessary defend that indemnitee if all of the litigation expenses incurred by us and following conditions are met: necessary litigation expenses incurred (1) The "suit" against the indemnitee by the indemnitee at our request will be seeks damages for which the insured paid as Supplementary Payments. has assumed the liability of the Notwithstanding the provisions of indemnitee in a contract or agreement Paragraph 1.b.(b) of Section B. — that is an "insured contract"; Exclusions, such payments will not be (2) This insurance applies to such liability deemed to be damages for "bodily assumed by the insured; injury" and "property damage" and will not reduce the Limits of Insurance. (3) The obligation to defend, or the cost of the defense of, that indemnitee, has Our obligation to defend an insured's also been assumed by the insured in indemnitee and to pay for attorneys' fees the same "insured contract"; and necessary litigation expenses as Supplementary Payments ends when: (4) The allegations in the "suit" and the information we know about the (1) We have used up the applicable limit "occurrence" are such that no conflict of insurance in the payment of appears to exist between the interests judgments or settlements; or of the insured and the interest of the (2) The conditions set forth above, or the indemnitee; terms of the agreement described in (5) The indemnitee and the insured ask Paragraph (6) above, are no longer met. us to conduct and control the defense B. EXCLUSIONS of that indemnitee against such "suit" 1. Applicable To Business Liability Coverage and agree that we can assign the same counsel to defend the insured This insurance does not apply to: and the indemnitee; and a. Expected Or Intended Injury (6) The indemnitee: (1) "Bodily injury" or "property damage" (a) Agrees in writing to: expected or intended from the standpoint of the insured. This a (i) Cooperate with us in the exclusion does not apply to "bodily investigation, settlement "suit"; injury" or "property damage" resulting defense othe from the use of reasonable force to (i i) Immediately send us copies of protect persons or property; or any demands, notices, (2) "Personal and advertising injury" arising summonses or legal papers out of an offense committed by, at the received in connection with direction of or with the consent or the "suit"; acquiescence of the insured with the (iii) Notify any other insurer whose expectation of inflicting "personal and coverage is available to the advertising injury". indemnitee; and b. Contractual Liability (iv) Cooperate with us with (1) "Bodily injury" ryor" "property Ydama a"; or respect to coordinating other applicable insurance available (2) "Personal and advertising injury" to the indemnitee; and for which the insured is obligated to pay (b) Provides us with written damages by reason of the assumption of authorization to: liability in a contract or agreement. (i) Obtain records and other This exclusion does not apply to liability information related to the for damages because of: "suit"; and (a) "Bodily injury", "property damage" or (ii) Conduct and control the "personal and advertising injury" that defense of the indemnitee in the insured would have in the such "suit". absence of the contract or agreement; or Form SS 00 08 04 05 Page 3 of 24 BUSINESS LIABILITY COVERAGE FORM (b) "Bodily injury" or "property damage" assumed in a contract or agreement that is an "insured contract", provided the "bodily injury" or "property damage" occurs subsequent to the execution of the contract or agreement. Solely for the purpose of liability assumed in an "insured contract", reasonable attorneys' fees and necessary litigation expenses incurred by or for a party other than an insured are deemed to be damages because of "bodily injury" or "property damage" provided: (i) Liability to such party for, or for the cost of, that party's defense has also been assumed in the same "insured contract", and (ii) Such attorneys' fees and litigation expenses are for defense of that party against a civil or alternative dispute resolution proceeding in which damages to which this insurance applies are alleged. c. Liquor Liability "Bodily injury" or "property damage" for which any insured may be held liable by reason of: (1) Causing or contributing to the intoxication of any person; (2) The furnishing of alcoholic beverages to a person under the legal drinking age or under the influence of alcohol; or (3) Any statute, ordinance or regulation relating to the sale, gift, distribution or use of alcoholic beverages. This exclusion applies only if you are in the business of manufacturing, distributing, selling, serving or furnishing alcoholic beverages. d. Workers' Compensation And Similar Laws Any obligation of the insured under a workers' compensation, disability benefits or unemployment compensation law or any similar law. e. Employer's Liability "Bodily injury" to: (1) An "employee" of the insured arising out of and in the course of: (a) Employment by the insured; or (b) Performing duties related to the conduct of the insured's business, or (2) The spouse, child, parent, brother or sister of that "employee" as a consequence of (1) above. This exclusion applies: (1) Whether the insured may be liable as an employer or in any other capacity; and (2) To any obligation to share damages with or repay someone else who must pay damages because of the injury. This exclusion does not apply to liability assumed by the insured under an "insured contract". f. Pollution (1) "Bodily injury", "property damage" or "personal and advertising injury" arising out of the actual, alleged or threatened discharge, dispersal, seepage, migration, release or escape of "pollutants": (a) At or from any premises, site or location which is or was at any time owned or occupied by, or rented or loaned to any insured. However, this subparagraph does not apply to: (i) "Bodily injury" if sustained within a building and caused by smoke, fumes, vapor or soot produced by or originating from equipment that is used to heat, cool or dehumidify the building, or equipment that is used to heat water for personal use, by the building's occupants or their guests; (ii) "Bodily injury" or "property damage" for which you may be held liable, if you are a contractor and the owner or lessee of such premises, site or location has been added to your policy as an additional insured with respect to your ongoing operations performed for that additional insured at that premises, site or location and such premises, site or location is not and never was owned or occupied by, or rented or loaned to, any insured, other than that additional insured; or Page 4 of 24 Form SS 00 08 04 05 BUSINESS LIABILITY COVERAGE FORM (iii) "Bodily injury" or "property released as part of the damage" arising out of heat, operations being performed smoke or fumes from a by such insured, contractor or "hostile fire"; subcontractor; (b) At or from any premises, site or (ii) "Bodily injury" or "property location which is or was at any damage" sustained within a time used by or for any insured or building and caused by the others for the handling, storage, release of gases, fumes or disposal, processing or treatment vapors from materials brought of waste; into that building in connection (c) Which are or were at any time with operations being performed transported, handled, stored, by you or on your behalf by a treated, disposed of, or processed contractor or subcontractor; or as waste by or for: (iii) "Bodily injury" or "property (i) Any insured; or damage" arising out of heat, smoke or fumes from a u (") Any person or organization for "hostile fire"; or whom you may be legally responsible; (e) At or from any premises, site or location on which any insured or any (d) At or from any premises, site or contractors or subcontractors l location on which any insured or tocontractors working directly or indirectly on any y or subcontractors insured's behalf are performing working directly or indirectly on operations if the operations are to any insured's behalf are test for, monitor, clean up, remove, performing operations if the contain, treat, detoxify or neutralize, "pollutants" are brought on or to or in any way respond to, or assess the premises, site or location in the effects of, "pollutants". connection with such operations by such insured, contractor or (2) Any loss, cost or expense arising out subcontractor. However, this of any: subparagraph does not apply to: (a) Request, demand, order or statutory (i) "Bodily injury" or "property or regulatory requirement that any damage" arising out of the insured or others test for, monitor, escape of fuels, lubricants or clean up, remove, contain, treat, other operating fluids which are detoxify or neutralize, or in any way needed to perform the normal respond to, or assess the effects of, electrical, hydraulic or "pollutants"; or mechanical functions (b) Claim or suit by or on behalf of a necessary for the operation of governmental authority for "mobile equipment" or its parts, damages because of testing for, if such fuels, lubricants or other monitoring, cleaning up, removing, operating fluids escape from a containing, treating, detoxifying or vehicle part designed to hold, neutralizing, or in any way store or receive them. This responding to, or assessing the exception does not apply if the effects of, "pollutants". "bodily injury" or "property However, this paragraph does not damage" arises out of the apply to liability for damages because intentional discharge, dispersal of "property damage" that the insured or release of the fuels, would have in the absence of such lubricants or other operating request, demand, order or statutory or fluids, or if such fuels, regulatory requirement, or such claim lubricants or other operating or "suit" by or on behalf of a fluids are brought on or to the governmental authority. premises, site or location with the intent that they be discharged, dispersed or Form SS 00 08 04 05 Page 5 of 24 BUSINESS LIABILITY COVERAGE FORM g. Aircraft, Auto Or Watercraft "Bodily injury" or "property damage" arising out of the ownership, maintenance, use or entrustment to others of any aircraft, "auto" or watercraft owned or operated by or rented or loaned to any insured. Use includes operation and "loading or unloading". This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the "occurrence" which caused the "bodily injury" or "property damage" involved the ownership, maintenance, use or entrustment to others of any aircraft, "auto" or watercraft that is owned or operated by or rented or loaned to any insured. This exclusion does not apply to: (1) A watercraft while ashore on premises you own or rent; (2) A watercraft you do not own that is: (a) Less than 51 feet long; and (b) Not being used to carry persons for a charge; (3) Parking an "auto" on, or on the ways next to, premises you own or rent, provided the "auto" is not owned by or rented or loaned to you or the insured; (4) Liability assumed under any "insured contract" for the ownership, maintenance or use of aircraft or watercraft; (5) "Bodily injury" or "property damage" arising out of the operation of any of the equipment listed in Paragraph f.(2) or f.(3) of the definition of "mobile equipment"; or (6) An aircraft that is not owned by any insured and is hired, chartered or loaned with a paid crew. However, this exception does not apply if the insured has any other insurance for such "bodily injury" or "property damage", whether the other insurance is primary, excess, contingent or on any other basis. h. Mobile Equipment "Bodily injury" or "property damage" arising out of: (1) The transportation of "mobile equipment" by an "auto" owned or operated by or rented or loaned to any insured; or (2) The use of "mobile equipment" in, or while in practice or preparation for, a prearranged racing, speed or demolition contest or in any stunting activity. L War "Bodily injury", "property damage" or "personal and advertising injury", however caused, arising, directly or indirectly, out of: (1) War, including undeclared or civil war; (2) Warlike action by a military force, including action in hindering or defending against an actual or expected attack, by any government, sovereign or other authority using military personnel or other agents; or (3) Insurrection, rebellion, revolution, usurped power, or action taken by governmental authority in hindering or defending against any of these. j. Professional Services "Bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering of or failure to render any professional service. This includes but is not limited to: (1) Legal, accounting or advertising services; (2) Preparing, approving, or failing to prepare or approve maps, shop drawings, opinions, reports, surveys, field orders, change orders, designs or drawings and specifications; (3) Supervisory, inspection, architectural or engineering activities; (4) Medical, surgical, dental, x-ray or nursing services treatment, advice or instruction; (5) Any health or therapeutic service treatment, advice or instruction; (6) Any service, treatment, advice or instruction for the purpose of appearance or skin enhancement, hair removal or replacement or personal grooming; (7) Optical or hearing aid services including the prescribing, preparation, fitting, demonstration or distribution of ophthalmic lenses and similar products or hearing aid devices; Page 6 of 24 Form SS 00 08 04 05 (8) Optometry or optometric services including but not limited to examination of the eyes and the prescribing, preparation, fitting,demonstration or distribution of ophthalmic lenses and similar products; (9) Any: (a) Body piercing (not including ear piercing); (b) Tattooing, including but not limited to the insertion of pigments into or under the skin; and (c) Similar services; (10) Services in the practice of pharmacy; and (11) Computer consulting, design or programming services, including web site design. Paragraphs (4) and (5) of this exclusion do not apply to the Incidental Medical Malpractice coverage afforded under Paragraph 1.e. in Section A. - Coverages. k. Damage To Property "Property damage" to: (1) Property you own, rent or occupy, including any costs or expenses incurred by you, or any other person, organization or entity, for repair, replacement, enhancement, restoration or maintenance of such property for any reason, including prevention of injury to a person or damage to another's property; (2) Premises you sell, give away or abandon, if the "property damage" arises out of any part of those premises; (3) Property loaned to you; (4) Personal property in the care, custody or control of the insured; (5) That particular part of real property on which you or any contractors or subcontractors working directly or indirectly on your behalf are performing operations, if the "property damage" arises out of those operations; or (6) That particular part of any property that must be restored, repaired or replaced because "your work" was incorrectly performed on it. BUSINESS LIABILITY COVERAGE FORM Paragraphs (1), (3) and (4) of this exclusion do not apply to "property damage" (other than damage by fire) to premises, including the contents of such premises, rented to you for a period of 7 or fewer consecutive days. A separate Limit of Insurance applies to Damage To Premises Rented To You as described in Section D. - Limits Of Insurance. Paragraph (2) of this exclusion does not apply if the premises are "your work" and were never occupied, rented or held for rental by you. Paragraphs (3) and (4) of this exclusion do not apply to the use of elevators. Paragraphs (3), (4), (5) and (6) of this exclusion do not apply to liability assumed under a sidetrack agreement. Paragraphs (3) and (4) of this exclusion do not apply to "property damage" to borrowed equipment while not being used to perform operations at a job site. Paragraph (6) of this exclusion does not apply to "property damage" included in the "products -completed operations hazard". 1. Damage To Your Product "Property damage" to "your product" arising out of it or any part of it. m. Damage To Your Work "Property damage" to "your work" arising out of it or any part of it and included in the "products -completed operations hazard". This exclusion does not apply if the damaged work or the work out of which the damage arises was performed on your behalf by a subcontractor. n. Damage To Impaired Property Or Property Not Physically Injured "Property damage" to "impaired property" or property that has not been physically injured, arising out of: (1) A defect, deficiency, inadequacy or dangerous condition in "your product" or "your work"; or (2) A delay or failure by you or anyone acting on your behalf to perform a contract or agreement in accordance with its terms. This exclusion does not apply to the loss of use of other property arising out of sudden and accidental physical injury to "your product" or "your work" after it has been put to its intended use. Form SS 00 08 04 05 Page 7 of 24 BUSINESS LIABILITY COVERAGE FORM o. Recall Of Products, Work Or Impaired (c) Title of any literary or artistic work; Property (8) Arising out of an offense committed by Damages claimed for any loss, cost or an insured whose business is: expense incurred by you or others for the (a) Advertising, broadcasting, loss of use, withdrawal, recall, inspection, publishing or telecasting; repair, replacement, adjustment, removal (b) Designing or determining content or disposal of: of web sites for others; or (1) "Your product'; (c) An Internet search, access, (2) "Your work";or content or service provider. (3) "Impaired property"; However, this exclusion does not if such product, work or property is apply to Paragraphs a., b. and c. withdrawn or recalled from the market or under the definition of "personal and from use by any person or organization advertising injury" in Section G. — because of a known or suspected defect, Liability And Medical Expenses deficiency, inadequacy or dangerous Definitions. condition in it. For the purposes of this exclusion, p. Personal And Advertising Injury placing an "advertisement" for or "Personal and advertising injury": linking to others on your web site, by (1) Arising out of oral, written or electronic itself, is not considered the business publication of material, if done by or at of advertising, broadcasting, the direction of the insured with publishing or telecasting; knowledge of its falsity; (9) Arising out of an electronic chat room (2) Arising out of oral, written or electronic or bulletin board the insured hosts, publication of material whose first owns, or over which the insured publication took place before the exercises control; beginning of the policy period; (10) Arising out of the unauthorized use of (3) Arising out of a criminal act committed another's name or product in your a -mail by or at the direction of the insured; address, domain name or metatags, or any other similar tactics to mislead (4) Arising out of any breach of contract, another's potential customers; except an implied contract to use "advertising (11) Arising out of the violation of a another's idea" in your person's right of privacy created by "advertisement" any state or federal act. (5) Arising out of the failure of goods, However, this exclusion does not products or services to conform with apply to liability for damages that the any statement of quality or insured would have in the absence of performance made in your such state or federal act; "advertisement"; (6) Arising out of the wrong description of (12) Arising out of: the price of goods, products or services; (a) An "advertisement" for others on (7) Arising out of any violation of any your web site; intellectual property rights such as (b) Placing a link to a web site of copyright, patent, trademark, trade others on your web site; name, trade secret, service mark or (c) Content from a web site of others other designation of origin or displayed within a frame or border authenticity. on your web site. Content includes However, this exclusion does not information, code, sounds, text, apply to infringement, in your graphics or images; or "advertisement", of (d) Computer code, software or (a) Copyright; programming used to enable: (b) Slogan, unless the slogan is also (i) Your web site; or a trademark, trade name, service (ii) The presentation or functionality mark or other designation of origin of an "advertisement' or other or authenticity; or content on your web site; Page 8 of 24 Form SS 00 08 04 05 (13) Arising out of a violation of any anti- trust law; (14) Arising out of the fluctuation in price or value of any stocks, bonds or other securities; or (15) Arising out of discrimination or humiliation committed by or at the direction of any "executive officer", director, stockholder, partner or member of the insured. q. Electronic Data Damages arising out of the loss of, loss of use of, damage to, corruption of, inability to access, or inability to manipulate "electronic data". r. Employment -Related Practices "Bodily injury" or "personal and advertising injury" to: (1) A person arising out of any: (a) Refusal to employ that person; (b) Termination of that person's employment; or (c) Employment-related practices, policies, acts or omissions, such as coercion, demotion, evaluation, reassignment, discipline, defamation, harassment, humiliation or discrimination directed at that person; or (2) The spouse, child, parent, brother or sister of that person as a consequence of "bodily injury" or "personal and advertising injury" to the person at whom any of the employment-related practices described in Paragraphs (a), (b), or (c) above is directed. This exclusion applies: (1) Whether the insured may be liable as an employer or in any other capacity; and (2) To any obligation to share damages with or repay someone else who must pay damages because of the injury. s. Asbestos (1) "Bodily injury", "property damage" or "personal and advertising injury" arising out of the "asbestos hazard". (2) Any damages, judgments, settlements, loss, costs or expenses that: BUSINESS LIABILITY COVERAGE FORM (a) May be awarded or incurred by reason of any claim or suit alleging actual or threatened injury or damage of any nature or kind to persons or property which would not have occurred in whole or in part but for the "asbestos hazard", (b) Arise out of any request, demand, order or statutory or regulatory requirement that any insured or others test for, monitor, clean up, remove, encapsulate, contain, treat, detoxify or neutralize or in any way respond to or assess the effects of an "asbestos hazard"; or (c) Arise out of any claim or suit for damages because of testing for, monitoring, cleaning up, removing, encapsulating, containing, treating, detoxifying or neutralizing or in any way responding to or assessing the effects of an "asbestos hazard". Violation Of Statutes That Govern E - Mails, Fax, Phone Calls Or Other Methods Of Sending Material Or Information "Bodily injury", "property damage", or "personal and advertising injury" arising directly or indirectly out of any action or omission that violates or is alleged to violate: (1) The Telephone Consumer Protection Act (TCPA), including any amendment of or addition to such law; (2) The CAN -SPAM Act of 2003, including any amendment of or addition to such law; or (3) Any statute, ordinance or regulation, other than the TCPA or CAN -SPAM Act of 2003, that prohibits or limits the sending, transmitting, communicating or distribution of material or information. Damage To Premises Rented To You — Exception For Damage By Fire, Lightning or Explosion Exclusions c. through h. and k. through o. do not apply to damage by fire, lightning or explosion to premises rented to you or temporarily occupied by you with permission of the owner. A separate Limit of Insurance applies to this coverage as described in Section D. - Liability And Medical Expenses Limits Of Insurance. Form SS 00 08 04 05 Page 9 of 24 BUSINESS LIABILITY COVERAGE FORM 2. Applicable To Medical Expenses Coverage e. A trust, you are an insured. Your trustees We will not pay expenses for "bodily injury": are also insureds, but only with respect to a. Any Insured their duties as trustees. To any insured, except "volunteer workers". 2• Each of the following is also an insured: b. Hired Person a. Employees And Volunteer Workers To a person hired to do work for or on behalf Your "volunteer workers" only while of any insured or a tenant of any insured. performing duties related to the conduct of c. Injury On Normally Occupied Premises your business, or your "employees", other than either your "executive officers" (if you To a person injured on that part of are an organization other than a premises you own or rent that the person partnership, joint venture or limited liability normally occupies. company) or your managers (if you are a d. Workers' Compensation And Similar limited liability company), but only for acts Laws within the scope of their employment by To a person, whether or not an you or while performing duties related to "employee" of any insured, if benefits for the conduct of your business. the "bodily injury" are payable or must be However, none of these "employees" or provided under a workers' compensation "volunteer workers" are insureds for: or disability benefits law or a similar law. (1) "Bodily injury" or "personal and e. Athletics Activities advertising injury": To a person injured while practicing, (a) To you, to your partners or instructing or participating in any physical members (if you are a partnership exercises or games, sports or athletic or joint venture), to your members contests. (if you are a limited liability f. Products -Completed Operations Hazard company), or to a co -"employee" while in the course of his or her Included with the "products -completed employment or performing duties operations hazard". related to the conduct of your g. Business Liability Exclusions business, or to your other Excluded under Business Liability Coverage. "volunteer workers" while performing duties related to the C. WHO IS AN INSURED conduct of your business; 1. If you are designated in the Declarations as: (b) To the spouse, child, parent, a. An individual, you and your spouse are brother or sister of that co - insureds, but only with respect to the "employee" or that "volunteer conduct of a business of which you are the worker" as a consequence of sole owner. Paragraph (1)(a) above; b. A partnership or joint venture, you are an (c) For which there is any obligation insured. Your members, your partners, and to share damages with or repay their spouses are also insureds, but only with someone else who must pay respect to the conduct of your business. damages because of the injury c. A limited liability company, you are an described in Paragraphs (1)(a) or insured. Your members are also insureds, (b) above; or but only with respect to the conduct of your (d) Arising out of his or her providing business. Your managers are insureds, but or failing to provide professional only with respect to their duties as your health care services. managers. If you are not in the business of d. An organization other than a partnership, providing professional health care joint venture or limited liability company, you services, Paragraph (d) does not apply are an insured. Your "executive officers" and to any nurse, emergency medical directors are insureds, but only with respect technician or paramedic employed by to their duties as your officers or directors. you to provide such services. Your stockholders are also insureds, but only (2) "Property damage" to property: with respect to their liability as stockholders. (a) Owned, occupied or used by, Page 10 of 24 Form SS 00 08 04 05 (b) Rented to, in the care, custody or control of, or over which physical control is being exercised for any purpose by you, any of your "employees", "volunteer workers", any partner or member (if you are a partnership or joint venture), or any member (if you are a limited liability company). b. Real Estate Manager Any person (other than your "employee" or "volunteer worker"), or any organization while acting as your real estate manager. c. Temporary Custodians Of Your Property Any person or organization having proper temporary custody of your property if you die, but only: (1) With respect to liability arising out of the maintenance or use of that property; and (2) Until your legal representative has been appointed. d. Legal Representative If You Die Your legal representative if you die, but only with respect to duties as such. That representative will have all your rights and duties under this insurance. e. Unnamed Subsidiary Any subsidiary and subsidiary thereof, of yours which is a legally incorporated entity of which you own a financial interest of more than 50% of the voting stock on the effective date of this Coverage Part. The insurance afforded herein for any subsidiary not shown in the Declarations as a named insured does not apply to injury or damage with respect to which an insured under this insurance is also an insured under another policy or would be an insured under such policy but for its termination or upon the exhaustion of its limits of insurance. 3. Newly Acquired Or Formed Organization Any organization you newly acquire or form, other than a partnership, joint venture or limited liability company, and over which you maintain financial interest of more than 50% of the voting stock, will qualify as a Named Insured if there is no other similar insurance available to that organization. However: a. Coverage under this provision is afforded only until the 180th day after you acquire or form the organization or the end of the policy period, whichever is earlier; and BUSINESS LIABILITY COVERAGE FORM b. Coverage under this provision does not apply to: (1) 'Bodily injury" or "property damage" that occurred; or (2) "Personal and advertising injury' arising out of an offense committed before you acquired or formed the organization. 4. Operator Of Mobile Equipment With respect to "mobile equipment' registered in your name under any motor vehicle registration law, any person is an insured while driving such equipment along a public highway with your permission. Any other person or organization responsible for the conduct of such person is also an insured, but only with respect to liability arising out of the operation of the equipment, and only if no other insurance of any kind is available to that person or organization for this liability. However, no person or organization is an insured with respect to: a. 'Bodily injury' to a co -"employee" of the person driving the equipment; or b. 'Property damage" to property owned by, rented to, in the charge of or occupied by you or the employer of any person who is an insured under this provision. 5. Operator of Nonowned Watercraft With respect to watercraft you do not own that is less than 51 feet long and is not being used to carry persons for a charge, any person is an insured while operating such watercraft with your permission. Any other person or organization responsible for the conduct of such person is also an insured, but only with respect to liability arising out of the operation of the watercraft, and only if no other insurance of any kind is available to that person or organization for this liability. However, no person or organization is an insured with respect to: a. 'Bodily injury" to a co -"employee" of the person operating the watercraft; or b. 'Property damage" to property owned by, rented to, in the charge of or occupied by you or the employer of any person who is an insured under this provision. 6. Additional Insureds When Required By Written Contract, Written Agreement Or Permit The person(s) or organization(s) identified in Paragraphs a. through f. below are additional insureds when you have agreed, in a written Form SS 00 08 04 05 Page 11 of 24 BUSINESS LIABILITY COVERAGE FORM contract, written agreement or because of a (e) Any failure to make such permit issued by a state or political inspections, adjustments, tests or subdivision, that such person or organization servicing as the vendor has be added as an additional insured on your agreed to make or normally policy, provided the injury or damage occurs undertakes to make in the usual subsequent to the execution of the contract or course of business, in connection agreement, or the issuance of the permit. with the distribution or sale of the A person or organization is an additional products; insured under this provision only for that (f) Demonstration, installation, period of time required by the contract, servicing or repair operations, agreement or permit. except such operations performed However, no such person or organization is an at the vendor's premises in connection with the sale of the additional insured under this provision if such product; person or organization is included as an additional insured by an endorsement issued (g) Products which, after distribution by us and made a part of this Coverage Part, or sale by you, have been labeled including all persons or organizations added or relabeled or used as a as additional insureds under the specific container, part or ingredient of any additional insured coverage grants in Section other thing or substance by or for F. — Optional Additional Insured Coverages. the vendor; or a. Vendors (h) "Bodily injury" or "property Any person(s) or organization(s) (referred to damage" arising out of the sole negligence of the vendor far its below as vendor), but only with respect to own acts or omissions or those of "bodily injury" or "property damage" arising its employees or anyone else out of "your products" which are distributed acting on its behalf. However, this or sold in the regular course of the vendor's exclusion does not apply to: business and only if this Coverage Part provides coverage for "bodily injury" or (i) The exceptions contained in .'property damage" included within the Subparagraphs (d) or (f); or "products -completed operations hazard". (ii) Such inspections, adjustments, (1) The insurance afforded to the vendor tests or servicing as the vendor is subject to the following additional has agreed to make or normally exclusions: undertakes to make in the usual This insurance does not apply to: course of business, in connection with the distribution (a) "Bodily injury" or "property or sale of the products. damage" for which the vendor is (2) This insurance does not apply to any obligated to pay damages by insured person or organization from reason of the assumption of whom you have acquired such products, liability in a contract or agreement. or any ingredient, part or container, This exclusion does not apply to entering into, accompanying or liability for damages that the containing such products. vendor would have in the absence of the contract or agreement; b. Lessors Of Equipment (b) Any express warranty (1) Any person or organization from unauthorized by you; whom you lease equipment; but only with respect to their liability for "bodily (c) Any physical or chemical change injury", "property damage" or in the product made intentionally "personal and advertising injury' by the vendor; caused, in whole or in part, by your (d) Repackaging, except when maintenance, operation or use of unpacked solely for the purpose of equipment leased to you by such inspection, demonstration, testing, person or organization. or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container; Page 12 of 24 Form SS 00 08 04 05 (2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to any "occurrence" which takes place after you cease to lease that equipment. c. Lessors Of Land Or Premises (1) Any person or organization from whom you lease land or premises, but only with respect to liability arising out of the ownership, maintenance or use of that part of the land or premises leased to you. (2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to: (a) Any "occurrence" which takes place after you cease to lease that land or be a tenant in that premises; or (b) Structural alterations, new construction or demolition operations performed by or on behalf of such person or organization. d. Architects, Engineers Or Surveyors (1) Any architect, engineer, or surveyor, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: (a) In connection with your premises; or (b) In the performance of your ongoing operations performed by you or on your behalf. (2) With respect to the insurance afforded to these additional insureds, the following additional exclusion applies: This insurance does not apply to "bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering of or the failure to render any professional services by or for you, including: (a) The preparing, approving, or failure to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders, designs or drawings and specifications; or (b) Supervisory, inspection, architectural or engineering activities. BUSINESS LIABILITY COVERAGE FORM e. Permits Issued By State Or Political Subdivisions (1) Any state or political subdivision, but only with respect to operations performed by you or on your behalf for which the state or political subdivision has issued a permit. (2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to: (a) "Bodily injury", "property damage" or "personal and advertising injury" arising out of operations performed for the state or municipality; or (b) "Bodily injury" or "property damage" included within the "products - completed operations hazard". f. Any Other Party (1) Any other person or organization who is not an insured under Paragraphs a. through e. above, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: (a) In the performance of your ongoing operations; (b) In connection with your premises owned by or rented to you; or (c) In connection with "your work" and included within the "products - completed operations hazard", but only if (i) The written contract or written agreement requires you to provide such coverage to such additional insured; and (if) This Coverage Part provides coverage for "bodily injury" or "property damage" included within the "products - completed operations hazard". (2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to: "Bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including: Form SS 00 08 04 05 Page 13 of 24 BUSINESS LIABILITY COVERAGE FORM (a) The preparing, approving, or failure to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders, designs or drawings and specifications; or (b) Supervisory, inspection, architectural or engineering activities. The limits of insurance that apply to additional insureds are described in Section D. — Limits Oflnsurance. How this insurance applies when other insurance is available to an additional insured is described in the Other Insurance Condition in Section E. — Liability And Medical Expenses General Conditions. No person or organization is an insured with respect to the conduct of any current or past partnership, joint venture or limited liability company that is not shown as a Named Insured in the Declarations. D. LIABILITY AND MEDICAL EXPENSES LIMITS OF INSURANCE 1. The Most We Will Pay The Limits of Insurance shown in the Declarations and the rules below fix the most we will pay regardless of the number of: a. Insureds; b. Claims made or "suits" brought; or c. Persons or organizations making claims or bringing "suits". 2. Aggregate Limits The most we will pay for: a. Damages because of "bodily injury" and "property damage" included in the "products -completed operations hazard" is the Products -Completed Operations Aggregate Limit shown in the Declarations. b. Damages because of all other "bodily injury", "property damage" or "personal and advertising injury", including medical expenses, is the General Aggregate Limit shown in the Declarations. This General Aggregate Limit applies separately to each of your "locations" owned by or rented to you. "Location" means premises involving the same or connecting lots, or premises whose connection is interrupted only by a street, roadway or right-of-way of a railroad. This General Aggregate limit does not apply to "property damage" to premises while rented to you or temporarily occupied by you with permission of the owner, arising out of fire, lightning or explosion. 3. Each Occurrence Limit Subject to 2.a. or 2.b above, whichever applies, the most we will pay for the sum of all damages because of all "bodily injury", "property damage" and medical expenses arising out of any one "occurrence" is the Liability and Medical Expenses Limit shown in the Declarations. The most we will pay for all medical expenses because of "bodily injury" sustained by any one person is the Medical Expenses Limit shown in the Declarations. 4. Personal And Advertising Injury Limit Subject to 2.b. above, the most we will pay for the sum of all damages because of all "personal and advertising injury" sustained by any one person or organization is the Personal and Advertising Injury Limit shown in the Declarations. 5. Damage To Premises Rented To You Limit The Damage To Premises Rented To You Limit is the most we will pay under Business Liability Coverage for damages because of "property damage" to any one premises, while rented to you, or in the case of damage by fire, lightning or explosion, while rented to you or temporarily occupied by you with permission of the owner. In the case of damage by fire, lightning or explosion, the Damage to Premises Rented To You Limit applies to all damage proximately caused by the same event, whether such damage results from fire, lightning or explosion or any combination of these. 6. How Limits Apply To Additional Insureds The most we will pay on behalf of a person or organization who is an additional insured under this Coverage Part is the lesser of: a. The limits of insurance specified in a written contract, written agreement or permit issued by a state or political subdivision; or b. The Limits of Insurance shown in the Declarations. Such amount shall be a part of and not in addition to the Limits of Insurance shown in the Declarations and described in this Section. Page 14 of 24 Form SS 00 08 04 05 BUSINESS LIABILITY COVERAGE FORM If more than one limit of insurance under this (1) Immediately send us copies of any policy and any endorsements attached thereto demands, notices, summonses or applies to any claim or "suit", the most we will pay legal papers received in connection under this policy and the endorsements is the with the claim or "suit"; single highest limit of liability of all coverages (2) Authorize us to obtain records and applicable to such claim or "suit". However, this other information; paragraph does not apply to the Medical Expenses (3) Cooperate with us in the investigation, limit set forth in Paragraph 3. above. settlement of the claim or defense The Limits of Insurance of this Coverage Part apply against the "suit"; and separately to each consecutive annual period and to (4) Assist us, upon our request, in the any remaining period of less than 12 months, starting enforcement of any right against any with the beginning of the policy period shown in the person or organization that may be Declarations, unless the policy period is extended liable to the insured because of injury after issuance for an additional period of less than 12 or damage to which this insurance months. In that case, the additional period will be may also apply. deemed part of the last preceding period for purposes d. Obligations At The Insured's Own Cost of determining the Limits of Insurance. o insured will, except at that insured's own E. LIABILITY AND MEDICAL EXPENSES cost, voluntarily make a paymentt,, assume c GENERAL CONDITIONS any obligation, or incur any expense, other 1. Bankruptcy than for first aid, without our consent. Bankruptcy or insolvency of the insured or of e. Additional Insured's Other Insurance the insured's estate will not relieve us of our If we cover a claim or "suit" under this obligations under this Coverage Part. Coverage Part that may also be covered 2. Duties In The Event Of Occurrence, by other insurance available to an Offense, Claim Or Suit additional insured, such additional insured a. Notice Of Occurrence Or Offense must submit such claim or "suit" to the other insurer for defense and indemnity. You or any additional insured must see to However, this provision does not apply to it that we are notified as soon as "occurrence" the extent that you have agreed in a practicable of an or an written contract, written agreement or offense which may result in a claim. To permit that this insurance is primary and the extent possible, notice should include: non-contributory with the additional (1) How, when and where the "occurrence" insured's own insurance. or offense took place; f. Knowledge Of An Occurrence, Offense, (2) The names and addresses of any Claim Or Suit injured persons and witnesses; and Paragraphs a. and b. apply to you or to (3) The nature and location of any injury any additional insured only when such or damage arising out of the "occurrence", offense, claim or "suit" is "occurrence" or offense. known to: b. Notice Of Claim (1) You or any additional insured that is If a claim is made or "suit" is brought an individual; against any insured, you or any additional (2) Any partner, if, you or an additional insured must: insured is a partnership; (1) Immediately record the specifics of the (3) Any manager, if you or an additional claim or "suit" and the date received; insured is a limited liability company; and (4) Any "executive officer" or insurance (2) Notify us as soon as practicable. manager, if you or an additional You or any additional insured must see to insured is a corporation; it that we receive a written notice of the (5) Any trustee, if you or an additional claim or "suit" as soon as practicable. insured is a trust; or c. Assistance And Cooperation Of The (6) Any elected or appointed official, if you Insured or an additional insured is a political You and any other involved insured must: subdivision or public entity. Form SS 00 08 04 05 Page 15 of 24 BUSINESS LIABILITY COVERAGE FORM This Paragraph f. applies separately to (3) We have issued this policy in reliance you and any additional insured. upon your representations. 3. Financial Responsibility Laws b. Unintentional Failure To Disclose a, When this policy is certified as proof of Hazards financial responsibility for the future under If unintentionally you should fail to disclose the provisions of any motor vehicle all hazards relating to the conduct of your financial responsibility law, the insurance business at the inception date of this provided by the policy for "bodily injury" Coverage Part, we shall not deny any liability and "property damage" liability will coverage under this Coverage Part comply with the provisions of the law to because of such failure. the extent of the coverage and limits of 7, Other Insurance insurance required by that law. b. With respect to "mobile equipment" to If other valid and collectible insurance is which this insurance applies, we will available for a loss we cover under this provide any liability, uninsured motorists, Coverage Part, our obligations are limited as underinsured motorists, no-fault or other follows: coverage required by any motor vehicle a. Primary Insurance law. We will provide the required limits for This insurance is primary except when b. those coverages. below applies. If other insurance is also 4. Legal Action Against Us primary, we will share with all that other No person or organization has a right under insurance by the method described in c. this Coverage Form: below. a. To join us as a party or otherwise bring us b. Excess Insurance into a "suit" asking for damages from an This insurance is excess over any of the insured; or other insurance, whether primary, excess, b. To sue us on this Coverage Form unless contingent or on any other basis: all of its terms have been fully complied (1) Your Work with. That is Fire, Extended Coverage, A person or organization may sue us to recover Builder's Risk, Installation Risk or on an agreed settlement or on a final judgment similar coverage for "your work"; against an insured; but we will not be liable for (2) Premises Rented To You damages that are not payable under the terms of this insurance or that are in excess of the That is fire, lightning or expl l explosion applicable limit of insurance. An agreed insurance for premises rented you settlement means a settlement and release of or temporarily occupied by you with liability signed by us, the insured and the permission of the owner; claimant or the claimant's legal representative. (3) Tenant Liability 5. Separation Of Insureds That is insurance purchased by you to Except with respect to the Limits of Insurance, cover your liability as a tenant for and any rights or duties specifically assigned "property damage" to premises rented in this policy to the first Named Insured, this to you or temporarily occupied by you insurance applies: with permission of the owner; a. As if each Named Insured were the only (4) Aircraft, Auto Or Watercraft Named Insured; and If the loss arises out of the maintenance b. Separately to each insured against whom or use of aircraft, "autos" or watercraft to a claim is made or "suit" is brought. the extent not subject to Exclusion g. of SecfionA.— Coverages. 6. Representations (5) Property Damage To Borrowed a. When You Accept This Policy Equipment Or Use Of Elevators By accepting this policy, you agree: If the loss arises out of "property (1) The statements in the Declarations damage" to borrowed equipment or are accurate and complete; the use of elevators to the extent not (2) Those statements are based upon subject to Exclusion k. of Section A. — representations you made to us; and Coverages. Page 16 of 24 Form SS 00 08 04 05 (6) When You Are Added As An Additional Insured To Other Insurance That is other insurance available to you covering liability for damages arising out of the premises or operations, or products and completed operations, for which you have been added as an additional insured by that insurance; or (7) When You Add Others As An Additional Insured To This Insurance That is other insurance available to an additional insured. However, the following provisions apply to other insurance available to any person or organization who is an additional insured under this Coverage Part: (a) Primary Insurance When Required By Contract This insurance is primary if you have agreed in a written contract, written agreement or permit that this insurance be primary. If other insurance is also primary, we will share with all that other insurance by the method described in c. below. BUSINESS LIABILITY COVERAGE FORM When this insurance is excess over other insurance, we will pay only our share of the amount of the loss, if any, that exceeds the sum of: (1) The total amount that all such other insurance would pay for the loss in the absence of this insurance; and (2) The total of all deductible and self- insured amounts under all that other insurance. We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. c. Method Of Sharing If all the other insurance permits contribution by equal shares, we will follow this method also. Under this approach, each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. If any of the other insurance does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. (b) Primary And Non -Contributory 8. Transfer Of Rights Of Recovery Against To Other Insurance When Others To Us Required By Contract a. Transfer Of Rights Of Recovery If you have agreed in a written contract, written agreement or permit that this insurance is primary and non-contributory with the additional insured's own insurance, this insurance is primary and we will not seek contribution from that other insurance. Paragraphs (a) and (b) do not apply to other insurance to which the additional insured has been added as an additional insured. When this insurance is excess, we will have no duty under this Coverage Part to defend the insured against any "suit" if any other insurer has a duty to defend the insured against that "suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the insured's rights against all those other insurers. If the insured has rights to recover all or part of any payment, including Supplementary Payments, we have made under this Coverage Part, those rights are transferred to us. The insured must do nothing after loss to impair them. At our request, the insured will bring "suit" or transfer those rights to us and help us enforce them. This condition does not apply to Medical Expenses Coverage. b. Waiver Of Rights Of Recovery (Waiver Of Subrogation) If the insured has waived any rights of recovery against any person or organization for all or part of any payment, including Supplementary Payments, we have made under this Coverage Part, we also waive that right, provided the insured waived their rights of recovery against such person or organization in a contract, agreement or permit that was executed prior to the injury or damage. Form SS 00 08 04 05 Page 17 of 24 BUSINESS LIABILITY COVERAGE FORM F. OPTIONAL ADDITIONAL INSURED 3. Additional Insured - Grantor Of Franchise COVERAGES WHO IS AN INSURED under Section C. is If listed or shown as applicable in the Declarations, amended to include as an additional insured one or more of the following Optional Additional the person(s) or organization(s) shown in the Insured Coverages also apply. When any of these Declarations as an Additional Insured - Optional Additional Insured Coverages apply, Grantor Of Franchise, but only with respect to Paragraph 6. (Additional Insureds When Required their liability as grantor of franchise to you. by Written Contract, Written Agreement or Permit) 4. Additional Insured - Lessor Of Leased of Section C., Who Is An Insured, does not apply Equipment to the person or organization shown in the a. WHO IS AN INSURED under Section C. is Declarations. These coverages are subject to the amended to include as an additional terms and conditions applicable to Business insured the person(s) or organization(s) Liability Coverage in this policy, except as shown in the Declarations as an Additional provided below: Insured — Lessor of Leased Equipment, 1. Additional Insured - Designated Person Or but only with respect to liability for "bodily Organization injury", "property damage" or "personal WHO IS AN INSURED under Section C. is and advertising injury" caused, in whole or amended to include as an additional insured in part, by your maintenance, operation or the person(s) or organization(s) shown in the use of equipment leased to you by such Declarations, but only with respect to liability person(s) or organization(s). for "bodily injury", "property damage" or b. With respect to the insurance afforded to "personal and advertising injury" caused, in these additional insureds, this insurance whole or in part, by your acts or omissions or does not apply to any 'occurrence" which the acts or omissions of those acting on your takes place after you cease to lease that behalf: equipment. a. In the performance of your ongoing 5. Additional Insured - Owners Or Other operations; or Interests From Whom Land Has Been b. In connection with your premises owned Leased by or rented to you. a. WHO IS AN INSURED under Section C. is 2. Additional Insured - Managers Or Lessors amended to include as an additional Of Premises insured the person(s) or organization(s) shown in the Declarations as an Additional a. WHO IS AN INSURED under Section C. is Insured — Owners Or Other Interests From amended to include as an additional insured Whom Land Has Been Leased, but only the person(s) or organization(s) shown in the with respect to liability arising out of the Declarations as an Additional Insured - ownership, maintenance or use of that part Designated Person Or Organization; but only of the land leased to you and shown in the with respect to liability arising out of the Declarations. ownership, maintenance or use of that part of the premises leased to you and shown in the b. With respect to the insurance afforded to Declarations. these additional insureds, the following additional exclusions apply: b. With respect to the insurance afforded to these additional insureds, the following This insurance does not apply to: additional exclusions apply: (1) Any 'occurrence" that takes place This insurance does not apply to: after you cease to lease that land; or (1) Any 'occurrence" which takes place (2) Structural alterations, new after you cease to be a tenant in that construction or demolition operations performed by or on behalf of such premises; or person or organization. (2) Structural alterations, new 6. Additional Insured - State Or Political construction or demolition operations performed by or on behalf of such Subdivision — Permits person or organization. a. WHO IS AN INSURED under Section C. is amended to include as an additional insured the state or political subdivision shown in the Declarations as an Additional Page 18 of 24 Form SS 00 08 04 05 BUSINESS LIABILITY COVERAGE FORM Insured — State Or Political Subdivision - (e) Any failure to make such Permits, but only with respect to inspections, adjustments, tests or operations performed by you or on your servicing as the vendor has agreed behalf for which the state or political to make or normally undertakes to subdivision has issued a permit. make in the usual course of b. With respect to the insurance afforded to business, in connection with the these additional insureds, the following distribution or sale of the products; additional exclusions apply: (f) Demonstration, installation, This insurance does not apply to: servicing or repair operations, except such operations performed (1) "Bodily in1urY", "property damage" or at the vendor's premises in "personal and advertising injury" connection with the sale of the arising out of operations performed for product; the state or municipality; or (g) Products which, after distribution (2) "Bodily injury" or "property damage" or sale byb you, have been labeled included in the "product -completed or relabeled used a operations" hazard. o P r of container, part or ingredient of any 7. Additional Insured —Vendors other thing or substance by or for a. WHO IS AN INSURED under Section C. is the vendor; or amended to include as an additional (h) "Bodily injury" or "property insured the person(s) or organization(s) damage" arising out of the sole (referred to below as vendor) shown in the negligence of the vendor for its Declarations as an Additional Insured - own acts or omissions or those of Vendor, but only with respect to "bodily its employees or anyone else injury" or "property damage" arising out of acting on its behalf. However, this "your products" which are distributed or exclusion does not apply to: sold in the regular course of the vendor's (f) The exceptions contained in business and only if this Coverage Part Subparagraphs (d) or (f); or provides coverage for "bodily injury" or "property (ff) Such inspections, damage" included within the "products -completed operations hazard". adjustments, tests or servicing as the vendor has agreed to b. The insurance afforded to the vendor is subject to the following additional exclusions: to make in the usual course of (1) This insurance does not apply to: business, in connection with (a) "Bodily injury" or "property the distribution or sale of the damage" for which the vendor is products. obligated to pay damages by (2) This insurance does not apply to any reason of the assumption of insured person or organization from liability in a contract or agreement. whom you have acquired such This exclusion does not apply to products, or any ingredient, part or liability for damages that the container, entering into, vendor would have in the absence accompanying or containing such of the contract or agreement; products. (b) Any express warranty 8. Additional Insured—ControllingInterest unauthorized by you; WHO IS AN INSURED under Section C. is (c) Any physical or chemical change amended to include as an additional insured in the product made intentionally the person(s) or organization(s) shown in the by the vendor; Declarations as an Additional Insured — (d) Repackaging, unless unpacked Controlling Interest, but only with respect to solely for the purpose of inspection, their liability arising out of: demonstration, testing, or the a. Their financial control of you; or substitution of parts under b. Premises they own, maintain or control instructions from the manufacturer, while you lease or occupy these premises. and then repackaged in the original container; Form SS 00 08 04 05 Page 19 of 24 BUSINESS LIABILITY COVERAGE FORM This insurance does not apply to structural alterations, new construction and demolition operations performed by or for that person or organization. 9. Additional Insured — Owners, Lessees Or Contractors — Scheduled Person Or Organization a. WHO IS AN INSURED under Section C. is amended to include as an additional insured the person(s) or organization(s) shown in the Declarations as an Additional Insured — Owner, Lessees Or Contractors, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: (1) In the performance of your ongoing operations for the additional insured(s); or (2) In connection with "your work" performed for that additional insured and included within the "products - completed operations hazard", but only if this Coverage Part provides coverage for "bodily injury" or "property damage" included within the "products -completed operations hazard". b. With respect to the insurance afforded to these additional insureds, this insurance does not apply to "bodily injury", "property damage" or "personal an advertising injury" arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including: (1) The preparing, approving, or failure to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders, designs or drawings and specifications; or (2) Supervisory, inspection, architectural or engineering activities. 10. Additional Insured — Co -Owner Of Insured Premises WHO IS AN INSURED under Section C. is amended to include as an additional insured the person(s) or Organization(s) shown in the Declarations as an Additional Insured — Co - Owner Of Insured Premises, but only with respect to their liability as co-owner of the premises shown in the Declarations. The limits of insurance that apply to additional insureds are described in Section D. — Limits Of Insurance. How this insurance applies when other insurance is available to an additional insured is described in the Other Insurance Condition in Section E. — Liability And Medical Expenses General Conditions. G. LIABILITY AND MEDICAL EXPENSES DEFINITIONS 1. "Advertisement" means the widespread public dissemination of information or images that has the purpose of inducing the sale of goods, products or services through: a. (1) Radio; (2) Television; (3) Billboard; (4) Magazine; (5) Newspaper; b. The Internet, but only that part of a web site that is about goods, products or services for the purposes of inducing the sale of goods, products or services; or C. Any other publication that is given widespread public distribution. However, "advertisement" does not include: a. The design, printed material, information or images contained in, on or upon the packaging or labeling of any goods or products; or b. An interactive conversation between or among persons through a computer network. 2. "Advertising idea" means any idea for an 'advertisement". 3. "Asbestos hazard" means an exposure or threat of exposure to the actual or alleged properties of asbestos and includes the mere presence of asbestos in any form. 4. "Auto" means a land motor vehicle, trailer or semi -trailer designed for travel on public roads, including any attached machinery or equipment. But "auto" does not include .'mobile equipment". 5. "Bodily injury" means physical: a. Injury; b. Sickness; or c. Disease sustained by a person and, if arising out of the above, mental anguish or death at any time. 6. "Coverage territory" means: Page 20 of 24 Form SS 00 08 04 05 BUSINESS LIABILITY COVERAGE FORM a. The United States of America (including its b. You have failed to fulfill the terms of a territories and possessions), Puerto Rico contract or agreement; and Canada; if such property can be restored to use by: b. International waters or airspace, but only if a. The repair, replacement, adjustment or the injury or damage occurs in the course removal of "your product" or "your work"; of travel or transportation between any or places included in a. above; b. Your fulfilling the terms of the contract or c. All other parts of the world if the injury or agreement. damage arises out of: 12. "Insured contract" means: (1) Goods or products made or sold by you a. A contract for ti lease of premises. in the territory described in a. above; However, that portion of the contract for a (2) The activities of a person whose home lease of premises that indemnifies any is in the territory described in a. person or organization for damage by fire, above, but is away for a short time on lightning or explosion to premises while your business; or rented to you or temporarily occupied by (3) "Personal and advertising injury" you with permission of the owner is offenses that take place through the subject to the Damage To Premises Internet or similar electronic means of Rented To You limit described in Section communication D. — Liability and Medical Expenses Limits provided the insured's responsibility to pay of Insurance. damages is determined in the United States of b. A sidetrack agreement; America (including its territories and c. Any easement or license agreement, possessions), Puerto Rico or Canada, in a including an easement or license "suit" on the merits according to the agreement in connection with construction substantive law in such territory, or in a or demolition operations on or within 50 settlement we agree to. feet of a railroad; 7. "Electronic data" means information, facts or d. Any obligation, as required by ordinance, programs: to indemnify a municipality, except in a. Stored as or on; connection with work for a municipality; b. Created or used on; or e. An elevator maintenance agreement; or c. Transmitted to or from f. That part of any other contract or computer software, including systems and agreement pertaining to your business applications software, hard or floppy disks, (including an indemnification of a CD-ROMS, tapes, drives, cells, data municipality in connection with work processing devices or any other media which performed for a municipality) under which are used with electronically controlled you assume the tort liability of another equipment. parry to pay for "bodily injury" or "property 8. "Employee" includes a 'leased worker". damage" to a third person or organization, "bodily "property "Employee" does not include a "temporary provided the injury" or worker". damage" is caused, in whole or in part, by you or by those acting on your behalf. 9. "Executive officer" means a person holding Tort liability means a liability that would be any of the officer positions created by your imposed by law in the absence of any charter, constitution, by-laws or any other contract or agreement. similar governing document. Paragraph I. includes that part of any 10. "Hostile fire" means one which becomes contract or agreement that indemnifies a uncontrollable or breaks out from where it was railroad for "bodily injury" or "property intended to be. damage" arising out of construction or 11. "Impaired property" means tangible property, demolition operations within 50 feet of any other than "your product" or "your work", that railroad property and affecting any railroad cannot be used or is less useful because: bridge or trestle, tracks, road -beds, tunnel, a. It incorporates "your product" or "your work" underpass or crossing. that is known or thought to be defective, However, Paragraph f. does not include deficient, inadequate or dangerous; or that part of any contract or agreement: Form SS 00 08 04 05 Page 21 of 24 BUSINESS LIABILITY COVERAGE FORM (1) That indemnifies an architect, engineer or surveyor for injury or damage arising out of: (a) Preparing, approving or failing to prepare or approve maps, shop drawings, opinions, reports, surveys, field orders, change orders, designs or drawings and specifications; or (b) Giving directions or instructions, or failing to give them, if that is the primary cause of the injury or damage; or (2) Under which the insured, if an architect, engineer or surveyor, assumes liability for an injury or damage arising out of the insured's rendering or failure to render professional services, including those listed in (1) above and supervisory, inspection, architectural or engineering activities. 13. "Leased worker" means a person leased to you by a labor leasing firm under an agreement between you and the labor leasing firm, to perform duties related to the conduct of your business. "Leased worker" does not include a "temporary worker". 14. "Loading or unloading" means the handling of property: a. After it is moved from the place where it is accepted for movement into or onto an aircraft, watercraft or "auto'; b. While it is in or on an aircraft, watercraft or "auto"; or c. While it is being moved from an aircraft, watercraft or "auto" to the place where it is finally delivered; but "loading or unloading" does not include the movement of property by means of a mechanical device, other than a hand truck, that is not attached to the aircraft, watercraft or "auto". 15. "Mobile equipment" means any of the following types of land vehicles, including any attached machinery or equipment: a. Bulldozers, farm machinery, forklifts and other vehicles designed for use principally off public roads; b. Vehicles maintained for use solely on or next to premises you own or rent; c. Vehicles that travel on crawler treads; d. Vehicles, whether self-propelled or not, on which are permanently mounted: (1) Power cranes, shovels, loaders, diggers or drills; or (2) Road construction or resurfacing equipment such as graders, scrapers or rollers; e. Vehicles not described in a., b., c., or d. above that are not self-propelled and are maintained primarily to provide mobility to permanently attached equipment of the following types: (1) Air compressors, pumps and generators, including spraying, welding, building cleaning, geophysical exploration, lighting and well servicing equipment; or (2) Cherry pickers and similar devices used to raise or lower workers; f. Vehicles not described in a., b., c., or d. above maintained primarily for purposes other than the transportation of persons or cargo. However, self-propelled vehicles with the following types of permanently attached equipment are not "mobile equipment" but will be considered "autos": (1) Equipment, of at least 1,000 pounds gross vehicle weight, designed primarily for: (a) Snow removal; (b) Road maintenance, but not construction or resurfacing; or (c) Street cleaning; (2) Cherry pickers and similar devices mounted on automobile or truck chassis and used to raise or lower workers; and (3) Air compressors, pumps and generators, including spraying, welding, building cleaning, geophysical exploration, lighting and well servicing equipment. 16. "Occurrence" means an accident, including continuous or repeated exposure to substantially the same general harmful conditions. 17. "Personal and advertising injury" means injury, including consequential "bodily injury", arising out of one or more of the following offenses: a. False arrest, detention or imprisonment; b. Malicious prosecution; Page 22 of 24 Form SS 00 08 04 05 c. The wrongful eviction from, wrongful entry into, or invasion of the right of private occupancy of a room, dwelling or premises that the person occupies, committed by or on behalf of its owner, landlord or lessor; d. Oral, written or electronic publication of material that slanders or libels a person or organization or disparages a person's or organization's goods, products or services; e. Oral, written or electronic publication of material that violates a person's right of privacy; f. Copying, in your "advertisement", a person's or organization's "advertising idea" or style of "advertisement"; g. Infringement of copyright, slogan, or title of any literary or artistic work, in your "advertisement'; or h. Discrimination or humiliation that results in injury to the feelings or reputation of a natural person. 18. "Pollutants" means any solid, liquid, gaseous or thermal irritant or contaminant, including smoke, vapor, soot, fumes, acids, alkalis, chemicals and waste. Waste includes materials to be recycled, reconditioned or reclaimed. 19. "Products -completed operations hazard"; a. Includes all "bodily injury" and "property damage" occurring away from premises you own or rent and arising out of "your product" or "your work" except: (1) Products that are still in your physical possession; or (2) Work that has not yet been completed or abandoned. However, "your work" will be deemed to be completed at the earliest of the following times: (a) When all of the work called for in your contract has been completed. (b) When all of the work to be done at the job site has been completed if your contract calls for work at more than one job site. (c) When that part of the work done at a job site has been put to its intended use by any person or organization other than another contractor or subcontractor working on the same project. BUSINESS LIABILITY COVERAGE FORM Work that may need service, maintenance, correction, repair or replacement, but which is otherwise complete, will be treated as completed. The "bodily injury" or "property damage" must occur away from premises you own or rent, unless your business includes the selling, handling or distribution of "your product" for consumption on premises you own or rent. b. Does not include "bodily injury" or "property damage" arising out of: (1) The transportation of property, unless the injury or damage arises out of a condition in or on a vehicle not owned or operated by you, and that condition was created by the "loading or unloading" of that vehicle by any insured; or (2) The existence of tools, uninstalled equipment or abandoned or unused materials. 20. "Property damage" means: a. Physical injury to tangible property, including all resulting loss of use of that property. All such loss of use shall be deemed to occur at the time of the physical injury that caused it; or b. Loss of use of tangible property that is not physically injured. All such loss of use shall be deemed to occur at the time of "occurrence" that caused it. As used in this definition, "electronic data" is not tangible property. 21. "Suit" means a civil proceeding in which damages because of "bodily injury", "property damage" or "personal and advertising injury" to which this insurance applies are alleged. "Suit" includes: a. An arbitration proceeding in which such damages are claimed and to which the insured must submit or does submit with our consent; or b. Any other alternative dispute resolution proceeding in which such damages are claimed and to which the insured submits with our consent. 22. "Temporary worker" means a person who is furnished to you to substitute for a permanent "employee" on leave or to meet seasonal or short-term workload conditions. 23. "Volunteer worker" means a person who: a. Is not your "employee"; Form SS 00 08 04 05 Page 23 of 24 BUSINESS LIABILITY COVERAGE FORM b. Donates his or her work; C. Acts at the direction of and within the scope of duties determined by you; and d. Is not paid a fee, salary or other compensation by you or anyone else for their work performed for you. 24. "Your product': a. Means: (1) Any goods or products, other than real property, manufactured, sold, handled, distributed or disposed of by: (a) You; (b) Others trading under your name; or (c) A person or organization whose business or assets you have acquired; and (2) Containers (other than vehicles), materials, parts or equipment furnished in connection with such goods or products. b. Includes: (1) Warranties or representations made at any time with respect to the fitness, quality, durability, performance or use of "your product"; and (2) The providing of or failure to provide warnings or instructions. c. Does not include vending machines or other property rented to or located for the use of others but not sold. 25. "Your work": a. Means: (1) Work or operations performed by you or on your behalf; and (2) Materials, parts or equipment furnished in connection with such work or operations. b. Includes: (1) Warranties or representations made at any time with respect to the fitness, quality, durability, performance or use of "your work"; and (2) The providing of or failure to provide warnings or instructions. Page 24 of 24 Form SS 00 08 04 05 n' THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF SUBROGATION This endorsement modifies insurance provided under the following: BUSINESS LIABILITY COVERAGE FORM We waive any right of recovery we may have against: 1. Any person or organization shown in the Declarations, or 2. Any person or organization with whom you have a contract that requires such waiver. Form SS 12 15 03 00 0 2000, The Hartford Page 1 of 1 ROSEMEAD CITY COUNCIL STAFF REPORT TO: THE HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: BEN KIM, CITY MANAGER DATE: OCTOBER 25, 2022 SUBJECT: RESOLUTION NO. 2022-59 AMENDING THE FISCAL YEAR 2022-23 BUDGET AND AWARD OF CONSTRUCTION CONTRACT WITH HQE SYSTEMS INC., FOR CITYWIDE ACCESS CONTROL AND SECURITY CAMERA SYSTEM UPGRADE PROJECT SUMMARY The Fiscal Year 2022-23 Capital Improvement Plan and General Services operating budgets • include $175,000 for the implementation of an access control system and $150,000 for security camera system replacement, respectively, for a total budget of $325,000. On September 1, 2022, the City Manager's Office published Bid No. 2022-25 ("Attachment A") requesting proposals from qualified vendors to furnish and install an integrated Access Control and Camera System ("ACCS") at twelve (12) City facilities. The City received six (6) proposals by the submittal deadline and after comprehensive review, HQE Systems Inc. ("HQE") ("Attachment B") was determined to be the lowest responsive bid; however, all qualified proposals received exceeded the City's budget for this project. Therefore, it is recommended that the City Council adopt Resolution No. 2022-59 to amend the Fiscal Year 2022-23 budget, and authorize and direct the City Manager to execute a Construction Contract with HQE Systems Inc. in the amount of $413,653.92. For most City facilities, the door access system consists of traditional lock and key hardware. Employees are issued keys to these facilities in accordance with their job classification and/or responsibilities. During regular business hours, all main points of entry to City facilities are accessible to the public, including staff offices and work areas, with little or no access control. This has the potential to create security and safety issues for staff and the public. On September 1, 2022, the City Manager's Office published Bid No. 2022-25 requesting proposals from qualified vendors to furnish and install an integrated Access Control and Camera System ("ACCS") at twelve (12) City facilities. A mandatory pre-bid walkthrough was held on AGENDA ITEM 4.1) City Council Meeting October 25, 2022 Page 2 of 4 September 15, 2022, and was attended by nineteen (19) prospective vendors. The City received six (6) proposals by the September 29, 2022, submittal deadline. A summary of the proposals received is below: Firm Location Proposal Amount Scansys, Inc. Buena Park, CA $345,000.00 HQE Systems, Inc. Temecula, CA $457,408.87 PhonesUSA Inc. (Avante Technologies) Los Angeles, CA $470,133.76 ADT Commercial, LLC Orange, CA $757,113.00 Vector Resources, Inc. Torrance, CA $883,917.60 Pacific OneSource, Inc. Simi Valley, CA $1,016,211.22 Staff performed a comprehensive evaluation of the proposals based on compliance with the Bid requirements including experience, understanding of scope of work, timeline, system requirements, and project cost. Based on the evaluation, HQE Systems, Inc. was determined to be the lowest responsive bid. The proposal received by Scansys, Inc. was determined to be nonresponsive to the requirements of the bid and was therefore disqualified from award. After further internal discussion with the Public Works Department regarding future facility renovations and with HQE, the City determined that the installation of the ACCS at one (1) facility will be deferred until other planned improvements have been completed. Therefore, the total cost of installation of the ACCS at the remaining eleven (11) City facilities is proposed at l ) $413,653,92. The installation of the ACCS at the remaining facility will be included with the "✓ scope of work for renovations. HQE Systems, Inc. is a registered Service -Disabled -Veteran -Owned -Small -Business with the US Small Business Administration, with its global headquarters in Temecula, CA. HQE has installed ACCS systems for several federal agencies including the US Department of Defense, the US Department of Health and Human Services, and the US Department of the Interior. HQE also services dozens of counties and cities throughout the United States and across the globe. HQE meets all federal certifications and requirements for building security and cyber security, including comprehensive background checks for all their employees. HQE's proposal provides the City with a full, tum -key ACCS system and will consist of electrified door hardware that will communicate with a central control system to lock and unlock doors according to a given schedule or an individual's user access card. Once the electronic access control system is installed, all entry doors, except for main entry doors, will remain locked and require an access card for entry. The access control system will also keep a log of entries each time a keycard is used. The system also has the capability to grant instant access or deny access in the event of an emergency. Further, if a keycard is lost, a low-cost replacement can be issued thereby eliminating the need to rekey existing mechanical locks citywide. W City Council Meeting October 25, 2022 Page 3 of 4 In addition to the access control system, HQE will also install security cameras at City facilities using the latest software and hardware solutions on the market. All cameras will be 1080P high- definition cameras with military -grade components to work effectively 24/7 in all-weather environments. The surveillance system will allow users real-time access to security camera monitoring using web -based authentication or a mobile application. The system also includes robust storage capabilities to retrieve and review footage of safety incidents that may occur during or outside of working hours. Upon City Council award and issuance of a purchase order, HQE has determined that it will take approximately 60-80 days to procure the necessary components. Assuming there are no supply chain issues with parts acquisition, HQE is proposing to complete the project by April 2023. Also included in the Bid was a request for vendors to submit proposals for ongoing preventative maintenance to ensure system readiness and reliability. Although many of the components are designed to protect against the elements, routine maintenance is required to ensure that system is maintained to design and life -cycle specifications. Annual maintenance activities include but are not limited to: electrical and mechanical inspections, battery checks, door lock maintenance, inspecting housings and wiring, inspecting door readers and contacts, rust prevention and removal, and camera cleaning, among others. A summary of the proposals received is below: Firm Location Proposal Amount Scansys, Inc. Buena Park, CA N/A HQE Systems, Inc. Temecula, CA $24,854.55 PhonesUSA Inc. (Avante Technologies) Los Angeles, CA $42,150.00 ADT Commercial, LLC Orange, CA N/A Vector Resources, Inc. Torrance, CA N/A Pacific OneSource, Inc. Simi Valley, CA $200/hr Based on the evaluation of maintenance proposals provided, HQE Systems, Inc. was determined to be the most responsive and qualified bidder to perform this work. HQEs proposal includes biannual maintenance checks as well as the annual licensing fee requirement for ACCS software, which is $5,800. It should also be noted that the first-year annual license fee is included with the proposal for installation. HQE is also providing a one-year parts and labor warranty with system installation. Since the system will be new, it is recommended that the City defer a maintenance agreement until the system is fully installed and configured. Staff will return to the City Council with a recommendation for award of contract at that time. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act ("CEQA"), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. City Council Meeting October 25, 2022 Page 4 of 4 FISCAL IMPACT Partial funding for the ACCS project is available through the adopted Fiscal Year 2022-23 Capital Improvement Plan and General Services operating budgets in the amount of $325,000. Therefore, a supplemental appropriation in the amount of $88,654 is necessary to fully fund this project. Sufficient funding is available in the State and Local Fiscal Recovery Fund Reserve to appropriate the necessary balance required to award contract. STAFF RECOMMENDATION It is recommended that the City Council determine that this action does not constitute a project and is, therefore, exempt under the California Environmental Quality Act ("CEQA"); and adopt Resolution No. 2022-59 to amend the Fiscal Year 2022-23 budget, and authorize and direct the City Manager to execute a Construction Contract with HQE Systems Inc. in the amount of $413,653.92. STRATEGIC PLAN IMPACT The ACCS project is consistent with the City of Rosemead's Strategic Plan Goal A — Safety, which is to enhance public safety for all who live, work, and play in the City of Rosemead. PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Submitted by: /q"— Michael Bruckner Assistant City Manager Attachment A — Bid No. 2022-25 Attachment B — HQE Systems, Inc. Proposal Attachment C — Construction Contract Attachment D — Resolution No. 2022-59 0 Attachment A Bid No. 2022-25 Bid No. Access Control & 2022-25 = Camera System Upgrade Project September 2022 /'s e 2 SUBMITTALS: Three (3) bound copies and one (1) electronic PDF file on a flash drive of the Bid in sealed envelope(s) must be received by the City of Rosemead's City Clerk's Office by no later than Thursday, September 29, 2022, at 10:00 a.m. or Electronic proposal submittal through the City of Rosemead Vendor Portal hosted by PlanetBids at: https://pbsystem.planetbids.com/portal/54150/portal-home Proposals submitted through PlanetBids Vendor Portal shall be submitted no later than Thursday, September 29, 2022, at 10:00 a.m. CONTACT PERSON: Michael Bruckner Assistant City Manager City of Rosemead 8838 E. Valley Boulevard Rosemead, California 91770 (626)569-2106 mbruckner(@cityofrosemead.org BIDS RECEIVED AFTER THE TIME AND DATE STATED ABOVE SHALL NOT BE CONSIDERED. FACSIMILE AND E-MAIL PROPOSAL WILL NOT BE ACCEPTED. INQUIRIES: Direct questions for clarification on Bid documents to Michael Bruckner, Assistant City Manager at mbruckner@cityofrose mead.ore or via phone at (626) 569-2106. ISSUANCE DATE: September 1, 2022 MANDATORY PRE-BID WALKTHROUGH September 15, 2022 MODIFICATIONS: WRITTEN QUESTIONS DUE: Any modification of this Bid will be provided September 19, 2022 to contractors who request notification of any modifications PROPOSALS DUE: September 29, 2022 13 Table of Contents Tableof Contents..........................................................................................................................................3 NoticeInviting Bids.......................................................................................................................................4 Introduction.................................................................................................................................................. 5 Background................................................................................................................................................... 5 CurrentTechnical Environment.................................................................................................................... 5 ProjectObjectives.........................................................................................................................................5 Scopeof Work...............................................................................................................................................6 EvaluationCriteria.........................................................................................................................................6 MandatoryPre -Bid Walkthrough..................................................................................................................6 ProposalSubmission.....................................................................................................................................7 Calendarof Events........................................................................................................................................7 Selectionof Contractor.................................................................................................................................8 Permitsand Fees...........................................................................................................................................8 BidGuarantee (Bond)...................................................................................................................................8 PrevailingWage Requirements.....................................................................................................................9 Signingof Bids...............................................................................................................................................9 Designation of Subcontractors...................................................................................................................10 Licensing and Registration Requirements..................................................................................................10 Termsand Conditions.................................................................................................................................10 InsuranceRequirements.............................................................................................................................11 ContractAward...........................................................................................................................................12 AttachmentA: Scope of Work....................................................................................................................12 AttachmentB: Bid Forms............................................................................................................................18 Attachment C: Draft Construction Agreement...........................................................................................26 , Pace 14 Notice Inviting Bids NOTICE IS HEREBY GIVEN that the City of Rosemead is accepting proposals from qualified contractors to furnish and install an Access Control and Camera System. Bids shall be submitted in a sealed envelope marked "Access Control and Camera System Upgrade Project" and shall be sent to the City Clerk of the City of Rosemead, 8838 E. Valley Blvd., Rosemead, California, 91770; or an electronic proposal shall be submitted via the PlanetBids Vendor Portal at https:Hpbsystem.planetbids.com/portal/54150/portal-home. Proposals are due no later than 10:00 a.m. on September 29, 2022, at which time the names of the proposers shall be public. Copies of the Bid may be obtained from the City Clerk's Office, City of Rosemead, 8838 E. Valley Blvd., Rosemead, California, 91770, after the contract has been awarded. Said specifications and Bid forms are hereby referred to and incorporated herein and made a part by reference and all Bids must comply therewith. The City of Rosemead reserves the right to accept in whole or part or reject any and all Bids and to waive any informalities in the Bid process, and all Bids are binding for a period of ninety (90) days after the Bid opening and may be retained by the City for examination and comparison, as specified in the proposal documents. The award of this contract shall be made • by the Rosemead City Council. CITY OF ROSEMEAD CITY MANAGER'S OFFICE Dated: September 1, 2022 /o�N P 3 c e 15 Introduction Through this Bid and evaluation process, the City of Rosemead ("City") is accepting qualified contractor(s) to provide proposals to furnish, install, configure, and maintain an integrated Access Control and Camera System ("ACCS") at several City facilities, including all hardware and software required for the City to operate the system. The scope of work for the ACCS is listed in Attachment A. The City is interested in receiving responsive and competitive Bids from experienced and qualified contractors to furnish, install, and configure a fully functional and integrated ACCS, as well as proposals for ongoing maintenance of the system. Background The City of Rosemead is organized under the City Council/City Manager form of government with five departments and approximately 55 full-time employees. The City is a cost-conscious provider of outstanding public services to its residents and local businesses, mostly relying on the contract services model since its incorporation in 1959. The City of Rosemead is a suburb located in the San Gabriel Valley, 10 miles east of downtown Los Angeles. It is bounded on the north by the cities of Temple City and San Gabriel, on the west by Monterey Park, Alhambra, and the unincorporated Los Angeles County community of South San Gabriel, on the south by Montebello, plus by EI Monte and South EI Monte on the east. The City is 5.5 square miles (2,344 -acres) in size. Rosemead is a working-class suburb with a diverse population base. According to the 2020 Census, the City has a population of 51,185. Current Technical Environment The City currently uses Brivo's cloud -based access control solution at two (2) City facilities to manage access control using two (2) card readers/keypads of unknown make and model. The City currently uses the NVMS 9000 camera storage solution for ten (10) City facilities to manage one hundred fifty (150) cameras of unknown make and model. Currently, dozens of cameras are inoperable. The City utilizes Post Alarm for alarm services. Project Objectives The City is seeking Bids from qualified contractors to furnish, install, and configure an integrated Access Control and Camera System ("ACCS") pursuant to the requirements listed in the Scope of Work as outlined in Attachment A, as well as proposals for the ongoing maintenance of the system. 0 11 U page 16 Scope of Work The City requires at least sixty-two (62) access control points using a combination of card readers/keypads at eleven (11) City facilities. The City requires at least one hundred and fifty- six (156) high-definition cameras at twelve (12) City facilities. The City reserves the right to add/delete card reader/keypad and camera requirements based upon feedback received from qualified contractors, and to add additional security requirements, including hardware and software components, as needs arise. Please see Attachment A for details. Evaluation Criteria A qualifying Bid must address all the following points: 1. Cover Letter a. Project title b. Firm name c. Summary of key elements of the proposal 2. Firm qualifications a. Type of organization, size, professional registration, and affiliations b. Identify and present qualifications of key team members and partners c. Resume of the principal individual(s) to contact for referral d. The Bid must provide a minimum of three (3) reference accounts at which similar work, both in scope and design, has been completed by the contractor within the last two (2) years 3. Understanding of and approach to the project 4. Proposer should clearly address in the Bid response how each element of the Scope of Work will be accomplished, as well as provide a project schedule 5. Summary of approach to be taken 6. Overall costs associated with the project 7. Indication of information and participation required from City staff 8. Other information that may be appropriate Mandatory Pre -Bid Walkthrough Each prospective contractor is responsible for fully acquainting themselves with the conditions of the project site(s) (which may include more than one site), as well as those relating to the construction and labor of the project, to fully understand the facilities, difficulties and restrictions which may impact the total and adequate completion of the project. Page 17 All prospective contractors must attend a mandatory pre -Bid walkthrough on Thursday, September 15, 2022, at 8:00 a.m. Contractors must check in at the City Clerk's Office at Rosemead City Hall, located at 8838 E. Valley Blvd, Rosemead, CA 91770. Contractors who do not attend the mandatory pre -Bid walkthrough shall be deemed ineligible for award. Proposal Submission Hardcopy or Electronic Bid proposals will be accepted as follows: The City must receive three (3) sets of Bid proposals from interested contractors on September 29, 2022, by 10:00 a.m. Please submit all proposals to: Bid 2022-25: Access Control and Camera System Upgrade ATTN: Ericka Hernandez, City Clerk City of Rosemead I City Clerk's Office 8858 E. Valley Blvd. Rosemead, CA 91770 Electronic Bid Proposal Submittals: Electronic proposal submittal through the City of Rosemead's Vendor Portal hosted by PlanetBids at: https://Pbsystem.planetbids.com/portal/54150/portal-home. Proposal submittal due date is September 29, 2022, by 10:00 a.m. Faxed, Emailed or late Proposals will not be considered. Calendar of Events Below is the tentative Bid schedule, subject to change: CALENDAR OF EVENTS Bid Available Mandatory Pre -Bid Walkthrough Deadline to Submit Questions Q & A Posted on City's Website Deadline to Submit Bid City Council Award of Contract DEADLINES 9/1/2022 9/15/2022 9/19/2022 9/22/2022 9/29/2022 10/25/2022 (Tentative) • A � a 8 e 18 Selection of Contractor The City Manager's Office will review and evaluate the Bid proposals submitted based on each responding firm's knowledge, experience, skills, past performance, and quality of the proposal. In addition, the following criteria will also be used in the evaluation process: 1. Demonstrated professional skills and credentials of staff to be assigned to the services. 2. Quality of previous services. 3. Overall cost and fees associated with services. 4. The contractor's responsiveness to the requirements of the agreement as set forth in the Bid. 5. A demonstrated understanding of the contractor's work plan and other proposal documents. 6. The contractor's recent experience in successfully conducting contracts of similar scope, complexity, and magnitude, particularly for government agencies. • 7. Recent references from local clients with particular emphasis on local government. Permits and Fees All business licenses, permits and/or fees required by codes, ordinances, and statutes of the State of California, the County of Los Angeles, and the City of Rosemead is the sole responsibility of the contractor. The successful contractor will be required to obtain, at its cost, a City of Rosemead business license before final contract approval. Bid Guarantee (Bond) Each Bid proposal shall be accompanied by a certified or cashier's check, Bid bond (the Bid bond must be submitted on the form included in these Bid Documents) or equivalent substitution in lieu of a bond, as authorized by Code of Civil Procedure Section 995.710, in an amount not less than 10% of the Total Bid Price. Any check, bond, or other substitute must be made payable to the City and shall be given as a guarantee that the Bidder will enter into the Contract described in the Bid Documents if awarded the work and will provide a satisfactory Performance Bond, Payment Bond, the required insurance certificates and endorsements, and any other certifications as may be required by the Contract. By submitting a proposal, each Bidder agrees that its failure to enter the Contract if awarded the work or to provide the Bonds and other information or documentation described above would result in damage to the City, and that it P 6 g e 19 0 would be impracticable or extremely difficult to ascertain the actual amount of that damage. For this reason, each Bidder agrees that the Owner may retain the Bid proposal guarantee as liquidated damages if the Bidder is awarded the work but fails or refuses to timely enter into the Contract or to provide the Bonds and other information or documentation described above, except as may otherwise be required by California law. If electing to provide a Bid Bond, as set forth above, each Bidder must obtain such a bond from an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, authorized to do business as such in the State of California and satisfactory to the City. In addition, the Bid Bond must be submitted on the form furnished by the City, or one substantially in conformance with the Owner's form if previously approved in writing by the City. Certified or cashier's checks must be drawn on a solvent state bank or a California branch of a solvent national bank. After the City has made an award to the successful Bidder, and the Bidder has signed a Contract, submitted the necessary bonds, original insurance certificates and endorsements, and any other certifications as may be required by the Contract, the remaining Bid guarantees shall • be returned to each particular Bidder if requested by that Bidder. If the City rejects all Bids, it will promptly return to all Bidders their Bid guarantees Prevailing Wage Requirements If the total compensation under the Contract will exceed $25,000, the City will obtain from the Director of the Department of Industrial Relations the general prevailing rate of per diem wages in the locality in which this work is to be performed for each craft or type of worker needed to execute the Contract. These rates are available at the Public Works Services Department of the City upon request or may be obtained online at www.dir.ca.gov. Bidders are advised that a copy of these rates must be posted by the successful Bidder at the job site(s). Signing of Bids All Bids submitted shall be executed by the Bidder or its authorized representative. Bidders will be asked to provide evidence in the form of an authenticated resolution of its Board of Directors or a Power of Attorney evidencing the capacity of the person signing the Bid to bind the Bidder to each Bid and to any Contract arising therefrom. If a Bidder is a joint venture or partnership, it will be asked to submit an authenticated Power of Attorney executed by each joint venture or partner appointing and designating one of the joint L J Page 110 ventures or partners as a management sponsor to execute the Bid on behalf of Bidder. Only that joint venture or partner shall execute the Bid. The Power of Attorney shall also: (1) authorize that particular joint venture or partner to act for and bind Bidder in all matters relating to the Bid; and (2) provide that each venture or partner shall be jointly and severally liable for any and all of the duties and obligations of Bidder assumed under the Bid and under any Contract arising therefrom. The Bid shall be executed by the designated joint venture or partner on behalf of the joint venture or partnership in its legal name. Designation of Subcontractors Pursuant to state law, the Bidders must designate the name and location of each subcontractor who will perform work or render services for the prime Bidder in an amount that exceeds one half of one percent (0.5%) of the Bidder's Total Bid Price, as well as the portion of work each such subcontractor will perform. Bidders must make these designations, as well as any others requested by the Owner, on the document titled "List of Proposed Subcontractors" which has been included with the Contract Bid Forms. Pursuant to Public Contract Code Section 4104, the Owner has determined that it will allow Bidders twenty-four (24) additional hours after the deadline for submission of Bids to submit the information requested by the Owner about each subcontractor, other than the name and location of each subcontractor. Licensing and Registration Requirements Pursuant to Section 7028.15 of the Business and Professions Code and Section 3300 of the Public Contract Code, all Bidders must possess proper licenses for performance of this Contract. Pursuant to Section 1725.5 of the Labor Code, all Bidders must be registered with the Department of Industrial Relations to be qualified to Bid on this Contract. Subcontractors must possess the appropriate licenses for each specialty subcontracted and be registered with the Department of Industrial Relations. Pursuant to Section 7028.5 of the Business and Professions Code, the Owner shall consider any Bid submitted by a contractor not currently licensed in accordance with state law and pursuant to the requirements found in the Bid Documents to be nonresponsive, and the Owner shall reject the Bid. The Owner shall have the right to request, and the Bidders shall provide within five (5) Calendar Days, evidence satisfactory to the Owner of all valid license(s) currently held by that Bidder and each of the Bidder's subcontractors, before awarding the Contract. Terms and Conditions The following terms and conditions apply to this Bid: Page X11 0 1. Any submission of proposals received after the date and time specified in this Bid will not be considered and will be returned unopened. 2. All material received relative to this Bid will become public information and be available for inspection. The City reserves the right to retain all proposals submitted, whether or not the proposal was selected or judged to be responsive. 3. Due care and diligence have been exercised in the preparation of this Bid and all information contained herein is believed to be substantially correct; however, the responsibility for determining the full extent of the services rests solely with those making responses. Neither the City nor its representatives shall be responsible for any error or omission in this response, nor for the failure on the part of the respondents to determine the full extent of their exposures. 4. The BID does not commit the City of Rosemead to award a contract. The City reserves the right to select a contractor from the responses received; to waive any or all informalities and/or irregularities; to re -advertise with either an identical or revised scope, to cancel any requirement in its entirety; or to reject any or all proposals received. The City also reserves the right to approve any subcontractors used by • submitting contractors. 5. The City retains the right to contact any/all proposing contractors after submittal to obtain supplemental information and/or clarification in either oral or written form. Furthermore, an explicit provision of this Bid is that any oral communication made is not binding on the City's proposal process. 6. The City will not be liable for, nor pay for any costs incurred by responding firms relating to the preparation of any proposal for this Bid. Insurance Requirements Within the time specified in these Instructions to Bidders above, Bidder shall provide the Owner with four identical counterparts of all required insurance certificates and endorsements as specified in the Bid Documents. Failure to do so may, in the sole discretion of Owner, result in the forfeiture of the Bid Guarantee. All insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VIII, licensed to do business in California, and satisfactory to the Owner. 0 • Page 112 Contract Award The final contract award will be subject to the approval of the Rosemead City Council. Please note: the City reserves the right to award the contract in -part or in -full and to add or remove locations and equipment based upon the City's needs and available funding. The successful Bidder will be notified as to the date and time of the City Council meeting so it may send a representative to the meeting to present himself/herself to the Council and respond to technical questions. Attachment A: Scope of Work The City requires at least sixty-two (62) access control points using a combination of card readers/keypads at eleven (11) City facilities. The City requires at least one hundred fifty-six (156) high-definition cameras at twelve (12) City facilities. The City reserves the right to add/delete card reader/keypad and camera requirements based upon feedback received from qualified contractors. A full list of SERVICE ADDRESSES and equipment needs are listed below. GENERAL PROVISIONS to1. Contractor shall fully inspect and assess the current access control and camera system environment and make recommendations in the Bid to either keep and expand the current system or replace the system. Contractor shall provide a description of all software and hardware systems currently used and/or being proposed in the Bid. If possible, Contractor shall make every attempt to use existing software and hardware so long as it is not in conflict with other requirements of this Bid. 2. Contractor shall provide all qualified and certified labor, materials, supervision, equipment, permits, and software licenses to complete the design, installation and maintenance of integrated access control and camera systems as well as all associated appurtenances in compliance with the manufacturers' guidelines throughout City facilities and yards identified in this Bid. A list of the facilities and their locations are provided in this document in SERVICE ADDRESSES. Knowing the equipment locations, specifications and manufacturers' guidelines for service is the responsibility of Contractor. 3. Contractor, as well as any Subcontractor associated with Contractor, shall possess and maintain a current City of Rosemead Business License. 40 s 13 4. The Contractor shall possess a current C-7 Contractor's License for Low Voltage Systems. Subcontractor shall possess those current contractor's licenses needed for the work performed under this Contract. 5. Contractor shall carefully examine the project sites. The execution of an Agreement by the Contractor shall be considered evidence that the Contractor has investigated and is satisfied as to the conditions to be encountered, the character and quality of the work to be performed and materials to be furnished, and the requirements of all documents referred to in this Agreement. 6. Contractor's performance shall always present a professional image and a high standard of quality and technical competence. Total responsibility for this is placed upon Contractor. If a conflict occurs between "Best Management Practice" and the specification, "Best Management Practice" shall prevail, and the City shall be notified of any necessary changes to the specified operations/materials. 7. Contractor shall provide a baseline evaluation of units with a schedule for completion of upgrades within 30 days of Notice to Proceed. 8. Should the City elect to acquire routine and preventive maintenance services, Contractor shall provide a proposal detailing monthly maintenance and service fees on all equipment and associated devices related to the access control and camera systems at the SERVICE ADDRESSES specified within this document. The City will review these proposals separately from the installation of the ACOS. ACCESS CONTROL SYSTEM REQUIREMENTS 1. Access control system software shall be a best -in -class cloud -based access control system, equal or superior to Brivo, Genetec, or Amag, with the latest technology for data security, and is fully scalable to allow for new controlled facilities over time. Low cost of ownership, ease of management, robustness, and system reliability will be critical factors in the evaluation process. A system with mobile application access is desirable. Contractor shall provide software licenses. 2. For this Bid, the access control systems will include integration or upgrade of the existing access controls in those sites detailed in the SERVICE ADDRESSES. The City reserves the right to increase or decrease the number of City facilities, systems, and equipment within those City facilities upon award of contract. 0 r'z;:_ 114 WL 3. All exterior and interior building doors identified in the SERVICE ADDRESSES must be secured and locked/unlocked by the Access Control System as required by the City. 4. Access controls hardware shall be furnished and installed by Contractor at the SERVICE ADDRESSES listed below and shall include, but not be limited to: a. Control Panel b. Proximity Reader c. Power Supply d. Back-up Batteries e. Electrified Panic Bar/Automatic Locking as needed f. Wire, Wire Mold, Connectors, etc. g. Network Connections h. Programming and Testing i. All other wires, boxes, cables, connectors, or other as required. 5. Contractor to provide warranty for Parts and Labor 6. Contractor will provide up to 20 hours of staff training, which will include group and individual sessions. 7. Contractor to furnish and install gate motors, stanchions, and all other appurtenances required for specified facilities. CAMERA SYSTEM REQUIREMENTS 1. Contractor shall furnish and install a best -in -class cloud -based camera control system, equal or superior to Brivo, Genetec, or Amag, with the latest technology for data security, fully scalable to allow for new controlled facilities over time, and is accessible through a single user interface to access cameras at all City facilities. A system with mobile application access is desirable. 2. Camera hardware shall be furnished and installed by Contractor at the SERVICE ADDRESSES listed below and shall include, but not be limited to: (ON 15 a. Cameras shall be High Definition (HD), 1080P or better, all-weather (for external cameras only), well connected, correctly focused, and configured for maximum and optimal coverage, including night vision recording where appropriate. Angles shall be site appropriate as required by the City. Lens zooming shall be in accordance with camera specifications. Contractor shall provide software licenses. b. Cameras shall be suitable for each location/application and shall be compatible with the following protocols: L2TP, IPv4, IGMP, ICMP, ARP, TCP, UDP, DHCP, Po E, RTP, RTSP, RTCP, DNS, DDNS, NTP, FTP, UPnP, HTTP, HTTPS, SMTP, SIP, 802.1x. All replacement cameras shall have night vision capabilities, motion activation, be8MB or greater and be PoE capable. 3. Contractor shall provide all supporting switches, boxes, ethernet cables (CATSE or better), connectors, brackets, fittings, clamps, bolts and towers and check for signs of corrosion and damage at existing locations. Contractor shall make repairs or replacements as needed. 4. Contractor shall inspect the physical condition of cameras and housings for signs of deterioration due to rain, dust, and dirt. Contractor shall make repairs or replacements as needed. 5. Where required, Contractor shall furnish, install, and configure camera monitors including all appurtenances at specified facilities. VIDEO/NVR DIGITAL VIDEO RECORDING DEVICES 1. The video recording and storage system shall be an approved system, equal or superior to Hunt or Avigilon with sufficient video inputs for all cameras at all facilities. 2. NVR shall have redundant power supplies. 3. NVRs shall be well connected and configured for optimal recording experience. Configure motion based or continuous recording options. Data is recorded and stacked so that new data is never overwritten, and searchable by date, time, and location. 4. NVR shall be compatible with camera control software where applicable. ADDITIONAL PROPOSAL FOR ONGOING MAINTENANCE 1. Contractor is requested to provide a separate proposal for ongoing maintenance of the ACCS, if applicable to the Contractors work, that will be awarded separately from the / n F F F c 1 16 installation of the ACCS. Contractor to is requested to provide a separate proposal for ongoing maintenance that includes the following services: a. Visually inspect all major components (including cabling and connections where accessible) for signs of deterioration or damage and rectify as necessary on call as needed. b. Customer Support: Twenty-four (24) -hours a day, 365 days a year, support from both engineers and technicians. c. Contractor shall perform complete maintenance of mechanical components, digital Network controls/components, design, installation and maintenance of security alarms, access controls, intercom systems, monitoring and camera systems and all associated appurtenances for all facilities locations. d. Contractor shall always maintain all equipment in good working order. Contractor shall assure that all equipment is maintained in a satisfactory condition and capable of providing the designed service with required system performance and reliability. e. Contractor shall, during the service Contract, advise and assist in the design of systems for City Facilities as needed and as determined by the City representative. f. Contractor is responsible to provide any additional material or labor necessary to make the access controls camera systems installation complete and operable, upon approval by City representative. 0 v E O. W W M to to lDLn cN-I 1-4 O T d N m aJ Em m (% CO lD CO M lD lD O Ln N N ri H H i X W d L O m m m m m m m m m m m 0\ � C GG G c C a C c C c C C c c G C c C C C O N C O Q m N In m N 0 C1 to N a' m {•,) cl LD u YI L a u U u Q Cp C �•' y 0 00 0 0 0 0 0 0 x W J F > > aJ > O 0 > al F- Q Q> Q C C Q aJ Co c Q -p C L C vi •cc� > m CU I0 GGof Q W o Y (D w W W C K W Z U' N m C m 00 m In Ln N d' W W N W m .n m o a Ln Ln O m m 0 n n m rn v rn m Q1 N oo m� aaii Y a� °o v > C w d C u c u O a a) a) Y C O >, +� y _ C 'm d U T m Um -O ' m C m L •� cc y a. .0 n m > o E y c CL L y c m E d L Y E a E a G a U U L -6a m m a (7 O N U coo c = v v v a) E a1 E al E al E a1 E cu E �n u N mm i i mi> H H H Qj vOi H H? m m O. m 0 0 0 0 0 " O C7 (7 N 0 = = K = = U o: a N N m C V1 tD I, 00 Ol O IN # ci -1 0 Page 118 Attachment B: Bid Forms PUBLIC CONTRACT CODE STATEMENT AND QUESTIONAIRE Public Contract Code Section 10285.1 Statement In conformance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder has _ , has not been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or Federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in • Section 10285.1. Note: The bidder must place a checkmark after "has" or "has not" in one of the blank spaces provided. The above Statement is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution. Pa,2 119 Public Contract Code Section 10162 Questionnaire In conformance with Public Contract Code Section 10162, the Bidder shall complete, under penalty of perjury, the following questionnaire: Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation? Yes No If the answer is yes, explain the circumstances in the following space. As further discussed in the Instructions to Bidders, Bidder will be required to provide evidence that the person signing on behalf of the corporation, partnership orjoint venture has the authority to do so. 0 0 W 120 Public Contract Code 10232 Statement In conformance with Public Contract Code Section 10232, the Contractor, hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two- year period because of the Contractor's failure to comply with an order of a federal court which orders the Contractor to comply with an order of the National Labor Relations Board Note: The above Statement and Questionnaire are part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Statement and Questionnaire. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution. 32 Signature Type or Print Name Title Bidder's/Contractor's State of Incorporation: Partners or Joint Venturers: Bidders License Number(s): Department Industrial Relations Registered No. NOTES: Business Street Address City, State and Zip Code Telephone Number 1) By its signature on this Bid, the Bidder certifies under penalty of perjurythe accuracy of the representations made on the Contract Bid Forms. 2) If Bidder is a corporation, enter State of Incorporation in addition to Business Address 3) If Bidder is a partnership orjoint venture, give full names of all partners orjoint venturers. P -- F - 121 V Bidder shall submit its Bid data in accordance with the format shown on each of the following Bid Data Forms. Bidders shall prepare and use as many sheets as are necessary to adequately provide the information required. Bidder shall ensure that every page of its Bid Data Forms are properly identified with the Bidder's name and page number. KNOW ALL MEN BY THESE PRESENTS: THAT as Principal, and as Surety, are held firmly bound unto the CITY OF ROSEMEAD (hereinafter called the OWNER) in the sum of DOLLARS ($ ), being not less than ten percent (10%) of the Total Bid Price; for the payment of which sum will and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. WHEREAS, said Principal has submitted a bid to the OWNER to perform all Work required for V the ACCESS CONTROL AND CAMERA SYSTEM UPGRADE PROJECT as set forth in the Notice Inviting Bids and accompanying Bid Documents, dated NOW, THEREFORE, if said Principal is awarded a Contract for the Work by the OWNER and, within the time and in the manner required by the above- referenced Bid Documents, enters into the written form of Contract bound with said Bid Documents, furnishes the required bonds (one to guarantee faithful performance and the other to guarantee payment for labor and materials) furnishes the required insurance certificates and endorsements, and furnishes any other certifications as may be required by the Contract, then this obligation shall be null and void; otherwise it shall remain in full force and effect. In the event suit is brought upon this bond by the OWNER and judgment is recovered, said Surety shall pay all costs incurred by the OWNER in such suit, including reasonable attorneys' fees to be fixed by the court. SIGNED AND SEALED, this day of Principal By: By: Signature Surety Signature 20_ 0 s= 122 LW LIST OF PROPOSED SUBCONTRACTORS In compliance with the "Subletting and Subcontracting Fair Practices Act," Sections 4100 through 4114 of the California Public Contract Code, and any amendments thereto, each Bidder shall provide the information requested below for each subcontractor who will perform work, labor or render service to Bidder in or about the construction of the Work in an amount in excess of one half of one percent (greater than 0.5 %) of the Bidder's Total Bid Price, or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of 1 percent of the Contractor's total bid or ten thousand dollars ($10,000), whichever is greater, and shall further set forth the portion of the Work which will be done by each subcontractor. Bidder shall list only one subcontractor for any one portion of the Work. Pursuant to Public Contract Code Section 4104, the Owner has determined that it will allow Bidders twenty-four (24) additional hours after the deadline for submission of bids to submit the information requested by the Owner about each subcontractor, other than the name and location of each subcontractor. If the Bidder fails to specify a subcontractor for any portion of the Work to be performed under the Contract, it shall be deemed to have agreed to perform such portion itself and shall not be permitted to subcontract that portion of the Work except under the conditions hereinafter set forth below. Subletting or subcontracting of any portion of the Work in excess of one half of one percent (greater than 0.5%) of the Total Bid Price or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of 1 percent of the Contractor's total bid or ten thousand dollars ($10,000), whichever is greater, for which no subcontractor was designated in the original bid shall only be permitted in cases of public emergency or necessity, and then only after Owner approval. n LIST OF PROPOSED SUBCONTRACTORS (continued) ["Duplicate Next 2 Pages if needed for listing additional subcontractors."] Name of Subcontractor License No. Description of Work to be Subcontracted: Name of Subcontractor License No. Description of Work to be Subcontracted: Name of Subcontractor License No Description of Work to be Subcontracted: Name of Subcontractor License No. Description of Work to be Subcontracted: Address DIR Registration No. Address DIR Registration No. Address DIR Registration No. Address DIR Registration No. i,aIe 123 U ^aa; 124 W REFERENCES The following are the names, addresses and telephone numbers for three public agencies for which BIDDER has performed similar work within the past two (2) years: 1. Name and Address of Owner Name and telephone number of person familiar with project Contract amount Type of Work 2. Date Completed Name and Address of Owner Name and telephone number of person familiar with project Contract amount Type of Work 3. Date Completed Name and Address of Owner Name and telephone number of person familiar with project Contract amount Type of Work 4. Date Completed Name and Address of Owner Name and telephone number of person familiar with project Contract amount Type of Work Date Completed Page (25 NON -COLLUSION AFFIDAVIT In accordance with Public Contract Code Section 7106, the undersigned, being first duly sworn, deposes and says that he or she holds the position listed below with the bidder, the party making the foregoing bid, that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Signature Typed or Printed Name Title Bidder Subscribed and sworn before me This _ day of 20_ (Seal) Notary Public in and for the State of California My Commission Expires: V Attachment C: Draft Construction Agreement n 26 Attachment B HQE Systems, Inc. Proposal MAIN PROPOSAL FOR (UPGRADE): The City of Rosemead Access Control and Camera System Upgrade (SOLICITATION: 2022-25) Due Date: 29 September 2022 Proposal Prepared For: Proposal Approved By: City of Rosemead 838 E. Valley Boulevard Rosemead, CA 91770 POC: Michael Bruckner Title: Assistant City Manager Email: mbruckner(@citvofrosemead.org Tel: (626) 569-2106 HQE Systems Inc. 27419 Via Industria Temecula, CA 92590 POC: Mr. Qais Alkurdi Title: Chief Executive Officer Email: Contracts(n7HOESvstems.com Tel: (800) 967-3036 X1102 FIRST -� 'CVE4 'V' ) ICY This proposal contains trade secret and confidential business or financial information exempt from disclosure under the Freedom of Information Act. This proposal includes data that snail not be disclosed outside the Government and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evalua-e this proposal. If, nowever, a contract is awarded to this offeror as a result of—or In connection with—the submission of this data, the Government snall nave the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. T;nis restriction does riot limit the Gcvemment's right to use the information contained In this data if it is obtained from another source without restriction. The data subject to this restriction are ccnta;ned ie mis proposal and all attachmerts. Ali product names, logos, and brands are the propeay of their respective owners. Ail cornpany, prodact, and service names used in this proposal are for idertification purposes only.. Use of these narnes, logos, and bianos goes riot imply endorsement. 0 $air Access Control and Camera System Upgrade Wiwi I Rosemead, CA • Table of Contents 1. Cover Letter 3 2. Company Information 4 2.1 Why Our Customers Choose Us 4 2.2 What We Offer 4 3. HQE's Technical Capabilities & Proposed Solution 5 3.1 HQE's Full Electronic Security Systems (ESS) Capabilities 5 3.2 HQE's Full In -House Integrated Electronic Security Systems Capabilities 6 3.3 HQE's Proposed Solution For This Project 7 3.3.1 Project Key Issues and Proposed Solutions For Them 8 3.4 HQE's Proposed Project Approach (Milestones & Schedule) 9 4. BOM, Cost, Training, and Warranty 11 4.1 Bill of Materials (BOM) 11 4.2 Cost 12 4.3 Training 12 4.4 Warranty 13 ti. 5. Project Support Plan 14 5.1 Where We Support Our Customers From 14 5.2 HQE's Dedicated Experienced Contract & Technical Leaders 15 5.3 Qualifications of Dedicated Project Team 17 5.4 Experience Of HQE's Dedicated Electronic Security Systems (ESS) Team 18 6. Key Past Performance (Last 3 Years) 19 6.1 Successful Relevant Projects For Reference 20 ATTACHMENT 1: DETAILED COMPLIANCE MATRIX 24 ATTACHMENT 2: RESUMES & COMPANY CERTIFICATION 30 ATTACHMENT 3: LETTERS OF REFERENCE 40 ATTACHMENT 4: REQUIRED DOCUMENTS & DATASHEETS 42 • 2 1 Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) use or disclosure of data contained on this sheet is subject to the restriction on the idle page of this proposal. Access Control and Camera System Upgrade Rosemead, CA 1. Cover Letter To the City of Rosemead's Procurement Board, HOE Systems, Inc. is a Service -Disabled -Veteran -Owned Small Business (SDVOSB) with its global headquarters in Temecula, CA. HQE Systems is pleased to submit a response to the City of Rosemead's request for an offer regarding the Access Control and Camera System Upgrade. Since 2014, HQE Systems has been designing, engineering, installing, and maintaining fully -integrated Access Control Systems (ACS), Intrusion Detection Systems (IDS), and Video Surveillance Systems (VSS) solutions for a host of clients worldwide. It is with great pleasure that we present you with the following response to provide the City of Rosemead with the Access Control and Camera System Upgrade, to include: ❖ An experienced local California company with all of the required licenses, certifications, and experiences to successfully start the project on day one of the contract award. •b A dedicated team managed by PMP Certified Access Control and Camera Systems experts. :• A technical team that has completed projects that required existing multiple site systems to be upgraded and modernized to compliance standards and client's specifications. ❖ The most modern AMAG system and all of the peripheral equipment, materials, software, and licenses to ensure the system meets all of the City's requirements :• Full turn -key solution including designing, installation, organization, Training, and Warranty of the new Access Control and Camera System Upgrade The Access Control and Camera System Upgrade solution being offered for solicitation 2022-25 from HQE meets or exceeds all specifications of the stated requirements. HQE acknowledges, understands, and complies with all FARS, Scope, Requirements, and Instructions outlined in the document(s), the Statement of Work (SOW), amendments, and attachment(s) provided by the City of Rosemead. If you have any questions or concerns, please contact our dedicated team for this project: Contract Issue POC: Mr. Qais Alkurdi Chief Executive Officer Contracts (a HOESvstems.com (800) 967-3036 EM 1102 Technical Issue POC: Mr. David Ditto Lead Program Manager /ACS and VSS Expert BDC@HOESvstems.com (800) 967-3036 Ext 1109 Customer Support: Ms. Desiree Carr Customer Account Manager BD(MHOESvstems.com (800) 967-3036 Ext 1106 Company Name: Address: Phone/Fax: Classification: DUNS/UEI Number: CAGE Code: Federal EIN: VA VetsFirst: Authorized Official, HOE Systems, Inc. 27419 Via Industria, Temecula, CA 92590 1 (800) 967-3036 / 1(760) 645-7183 Certified California Disabled Veteran Business Enterprise (2001433/ACTIVE) Certified California Small Business Enterprise (2001433/ACTIVE) Licensed & Bonded California C7 Contractor (1087628/ACTIVE) 079240822/YGCSL35ZWAD7 CA SB/DVBE: 2001433 72W82 SAM/WAWF: CERTIFIED/ACTIVE 46-4509670 SDVOSB: CERTIFIED/ACTIVE CERTIFIED/ACTIVE CSLB C7 LIC: 1087628/ACTIVE 0 Qais Alkurdi, CEO - Disabled Veteran/Retired 3 ) Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. c E V IFIED 2. Company Information 2.1 Why Our Customers Choose Us C C . I luncl i a De artment of n� ys ems, nc. S F Homeland Security Certified Service Disabled Veteran Owned Small Business (SDVOSB) with its global headquarters in Temecula, California. HOE was founded by service-disa bled veterans who wanted to continue to serve our communities after honorably serving in the military. For a short period, the founders of HQE worked as Subject Matter Expert (SME) Engineers and managers for our nation's largest Fortune 50 technology companies. With the work ethics sharpened in the military and the technical and project management knowledge gained from working for A f U i: Fortune 50 companies, the Ioun ers 0 decided to open its door officially in 2014. Since then, HOE has grown to become an internationally recognized full-service technology company servicing over 1,000+ sites worldwide. The value of HOE goes beyond just our technically exceptional offer and price. Since 2014, we have continued solving problems for our clients through innovative software development and systems integration. Any company can offer a piece of equipment and install it. That's the easy part. But very few are capable of integrating legacy technologies with modern systems. Ultimately, our new customers always become our longtime customers due to our ability to solve problems others won't touch. We solve problems! But more importantly, we will ALWAYS GO THE EXTRA MILE TO SERVE YOU AND YOUR TEAM! Access Control and Camera System Upgrade Rosemead, CA 0 2.2 What We Offer AL. nT A SURVEILLANCE ACCESS INTRUSION OUTDOOR INDOOR ELECTRONIC SOFTWARE SYSTEMS CAMERAS CONTROLS DETECTION GIAINTVOICE PAGING MASSAILERTS DEVELOPMENT INTEGRATIONS 4 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SIDVOSB) use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 17J E WIR Access Control and Camera System Upgrade Rosemead, CA 3. HQE's Technical Capabilities & Proposed Solution 3.1 HQE's Full Electronic Security Systems (ESS) Capabilities HOE provides full turn -key solutions and services for all ESS capabilities. Our ESS engineering and technical teams have the experience and know-how to support projects of any size and scope successfully. HQE can provide solutions for systems design, planning, installation, upgrades, and sustainment services. We can provide the full spectrum of solutions as a full turnkey service because all of the core capabilities are in-house. HQE can provide full solutions for the capabilities listed below: O SURVEILLANCE ENTRY POINT CAMERAS SYSTEMS COMMAND CENTERS i���Pi�i'Oi•�'Oih f f!i!QilQ�!.LlQ�!� Command Centers: Single to multi -site command and control capabilities. Access Control Systems: Locks, card readers, and software management systems. Intrusion Detection Systems: Perimeter, windows, and door alarms. Video Surveillance Systems: Indoor, Outdoor, Fixed, and PTZ cameras with licenses. Entry Point Systems: Single & multiple entry point pedestrian and vehicle access systems. Monitoring Services: Dedicated or systems alarm / alert coordination services. Maintenance Services: Short & Long Term Preventative & Corrective Maintenance. ESS Consulting Services: Design, Engineering, Upgrade, & RFP Management Services Compliance Subject Matter Experts: With over 155+ years of combined ESS hands-on experience, HQE has demonstrated mastery of understanding the compliance laws of the industry. Our clients have the utmost confidence in our team to successfully engineer, install, and maintain systems within the compliance laws and regulations identified below. DSS LSSA TAA =NND A COMPLIANT COMPLIANT NFPA %29 * Note: HQE provides a solution and not a compliance service. 5 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data mntainetl an this sheet issubject tc the restriction an the trie page of this proposal. Access Control and Camera System Upgrade Rosemead, CA • 3.2 HQE's Full In -House Integrated Electronic Security Systems Capabilities Video Surveillance Solutions Access Control Solutions Intrusion Detection Solutions *Note: The image above is provided for reference only. For the actual system being proposed, see attached technical datasheets. HOE prides itself in providing all of the design, installation, testing, training, and maintenance service with our in-house Video Surveillance Systems (VSS), Access Control Systems (ACS), and Intrusion Detection Systems (IDS) Subject Matter Expert (SME) Engineers and Technicians. HOE's VSS, ACS, & IDS capabilities include (not limited to this list): •: Monitoring Command and Control (C2) Software v Software Upgrades Full ACS Software Mobile ACS Software v Controllers v Door Controllers Network Controllers Wireless Controllers :• Access Systems Key Pads Proximity Readers ID Badge Readers :• Intrusion Systems Motion Sensors Contact Sensors Proximity Devices Video Surveillance v All CCTVs Video Management Video Recording ➢ Monitoring Solution Closed & Open Systems Tracking & Recognition HOE is capable of providing a component upgrade to your existing system or a full solutions consultation, design, installation, upgrade, and or maintenance service. With all of the engineering design and installation team on hand, HOE can quickly solve your issues and be on-site to install within weeks if not days! 6 1 Page HOE SYSTEMS, INC. ! A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. t �c�sl� Access Control and Camera System Upgrade ' �� Rosemead, CA 3.3 HQE's Proposed Solution For This Project Specific to this solicitation (PWS 2022-25), HCIE's capable of providing the specified AMAG Access Control and Camera System Upgrade for the City of Rosemead. As HQE is a brand agnostic systems integrator and ACS, IDS, & VSS solutions provider, HQE is providing the ideal ACS, IDS, & VSS solution and maintenance service that would fit the needs of the City of Rosemead without pushing a "specific brand" or "product" for the sale. After carefully analyzing the requirement, HQE will provide the following solution from the specified manufacturer: d• AMAG Access Control and Camera System. The proposed Access Control and Video Surveillance System are the world's most secure, reliable, and easy -to -operate modern ACS, IDS, & VSS solutions. This solution meets or exceeds all specified requirements of the solicitation. The AMAG solution offered to the City of Rosemead is the world's SMARTEST ACS & VSS. The system is manufactured from military -grade materials that can withstand the harshest environments. At the core, an intelligent ACS & VSS will provide the specified solution to help increase on-site security while reducing overall operational requirements. However, after close inspection, you will notice that the sub -systems are designed to increase the site's security posture and operational efficiency to reduce the overall resource drain as it is a highly reliable system. The AMAG Access Control and Camera Systems are the world's most scalable systems that can be deployed in any size and scope of a project. For the City of Rosemead's Access Control and Camera System Upgrade, HQE's dedicated Project Manager, Engineers, and Technicians have identified the following key issues that must be addressed by our team for the successful implementation of this project. ..n ALARM SIRENS I.,Coma a:) INTRUSION CONTACTS _/ VIDEO SURVEILLANCE BREAK GLASS SENSOR 7 i Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. FULL IN-HOUSE ELECTRONIC SECURITY SYSTEMS PROVIDER ACCESS CONTROL ALERTING SYSTEM ..n ALARM SIRENS I.,Coma a:) INTRUSION CONTACTS _/ VIDEO SURVEILLANCE BREAK GLASS SENSOR 7 i Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Access Control and Camera System Upgrade Rosemead, CA 3.3.1 Project Key Issues and Proposed Solutions For Them The following information demonstrates that HQE has studied, assessed, and developed achievable and sustainable solutions to ensure the success of this project. The following information is only to highlight the key issues of the project. Note that any contractual terms will be adhered to in addition to providing the specified requirements by the City of Rosemead. HQE's Project Approach and Solution For The City of Rosemead's Upgrade Project 1 City of Rosemead's The City of Rosemead requires qualified and certified labor, materials, supervision, equipment, HQE's Proposed Requirement permits, and software licenses to complete the design, installation, and maintenance of integrated Solution Plan are split into two primary teams. These teams are task organized specifically for the City's Access access control and camera system in compliance with the manufacturers' guidelines throughout Solution Plan Control and Camera Systems Upgrade and Maintenance. HQE has ensured that the deployment City facilities. HQE's Proposed HQE Systems, Inc. ("HQE") has an experienced certified AMAG Access Control Camera System Solution Plan team who has successfully designed, upgraded, and maintained Access Control and Camera to assess, upgrade, and service all of the sites without any delays in the project. As a full-service Systems for multiple sites and large area projects for all levels of our government. These projects electronic security systems service company, servicing a project of this size and scope is standard. have been worldwide, most recently in Los Angeles, San Diego, and for the CALTrans Authority. As a local company, HQE can perform to the standards as specified per the City's requirements. Specifically to this requirement, HQE has dedicated an AMAG and AXIS -certified technical and engineering team to execute all project phases to the City's standards. HQE will provide the following: • AMAG certified technicians • All labor to be provided by certified technicians • Materials, tools, equipment, accessories • Provide the 20 hours of training by a Master AMAG and AXIS certified training engineer • 1 -year standard warranty • As requested in the RFP maintenance service 2 City of Rosemead's Requirement The City of Rosemead's project is at multiple facilities at multiple locations. HQE's Proposed HQE has a full dedicated technical AMAG systems team assigned to the City's project. The teams Solution Plan are split into two primary teams. These teams are task organized specifically for the City's Access Solution Plan Control and Camera Systems Upgrade and Maintenance. HQE has ensured that the deployment schedules for these teams are synchronized with the City's project timelines, holidays, and the milestones of this project. This means that HQE's dedicated team will be available 24/7 to the City to assess, upgrade, and service all of the sites without any delays in the project. As a full-service electronic security systems service company, servicing a project of this size and scope is standard. As a local company, HQE can perform to the standards as specified per the City's requirements. 3 City of Rosemead's The City of Rosemead's overall requirement is for upgrades and maintenance. Requirement HQE's Proposed HQE is submitting an upgrade and a maintenance proposal. HQE's dedicated AMAG upgrade team Solution Plan is set up to perform both the upgrade and the full-service maintenance. HQE has the certified training, experience, and know-howto perform every stated task of the RFP. 8 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 0 • _rar�Ms r= Access Control and Camera System Upgrade Rosemead, CA 3.4 HQE's Proposed Project Approach (Milestones & Schedule) HQE utilizes a simple but highly effective modified waterfall project management process that is ideal for the City of Rosemead's need for this specific Access Control and Camera System Upgrade project. Based on the RFP 2022-25 HCE's dedicated project management team has established the following waterfall project management goals and milestones. Estimated Project Work Days On Site:'" 69 PREPARATION INSTALLATION PHASE PHASE & Project Manaqers Will Manaqe This Entire Process For The Client * Note: The proposed estimated days above do not take into consideration any scheduling conflicts, unexpected changes to the availability of supplies from the manufacturer, inclement weather, COVID-19 Pandemic, and or civil unrest issues that may cause delays in the overall project. HOE will inform the City of Rosemead of any potential delays if any arise during any phase of the project. Planning Phase Participant(s) r This phase is initiated when HOE receives the intent to award notice from the client. vpj fid' City of Rosemead AMAG PLANNING Z PHASE Oa X U 4 HOE's Dedicated PREPARATION INSTALLATION PHASE PHASE & Project Manaqers Will Manaqe This Entire Process For The Client * Note: The proposed estimated days above do not take into consideration any scheduling conflicts, unexpected changes to the availability of supplies from the manufacturer, inclement weather, COVID-19 Pandemic, and or civil unrest issues that may cause delays in the overall project. HOE will inform the City of Rosemead of any potential delays if any arise during any phase of the project. Planning Phase Participant(s) 1 This phase is initiated when HOE receives the intent to award notice from the client. HQE City of Rosemead AMAG 2 Goals of this phase are: 3 Coordinate and finalize all administrative (contract) requirements X X 4 Conduct an internal kickoff meeting with the HQE's designated staff and the OEM/Suppliers to prepare for the project. X X 5 Coordinate the details of the official kickoff meeting for the project between HQE's designated staff and the City of Rosemead's stakeholders. X X 6 Conduct the official kickoff meeting to include: • Project team introductions Request for any final information/updates for the project X X • Discuss general milestones & schedule 7. Create the project milestones and schedule based on the discussions with the OEM & client X X B This phase ends when the plan is established by HQE and approved by the client Designing Phase Participant(s) 1 This phase is initiated when HQE receives the approval for the updated project plan based on the information gathered duringthe planning phase. HQE City of Rosemead AMAG 2 Goals of this phase are: 3 Technical design of the specified systems requirement is compiled into the comprehensive overall system engineering and design architecture. X 4 An updated detailed bill of materials (BOM) is finalized (hardware, software, and consumable materials) and requisitioned from the suppliers. X X 5 HQE to update the overall lead times of the supplies being ordered to the City of Rosemead that may impact the initial project. X X 6 All critical components are bench tested at HQE's facilities to ensure proper function and prepared for installation. X 9 j Gage HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Access Control and Camera System Upgrade Rosemead, CA 7 HOE to coordinate with the client's project POC to confirm the execution schedule. X X 8 This phase ends when the planned equipment/materials are on-site to start the hands-on portion of the project on-site. Execution Phase Participant(s) 1 This phase is initiated when the exact date is confirmed for HQE's team to be on-site to perform the hands-on execution of the project. HQE City of Rosemead pMAG 2 Goals for this phase are: 3 Link up and meet the Client's POC and other stakeholders on-site. X X 4 HQE to coordinate with the City of Rosemead to capture all on-site DOs and DON'TS that were not previously identified. X X 5 HQE to perform all specified tasks on site. X 6 Conduct internal testing of the system installed to the OEM's proper function standards. For any test results that do not meet the OEM standards, HQE will fix the issue to ensure all internal tests meet the OEM standards forthe final performance. X 7 HQE to coordinate with the client for the test and turnover date. X X _L 8 This phase ends when testing and turnover dates are agreed to by all parties. Test, Training, & Turnover Phase Participant(s) 1 This phase is initiated when the test and turnover dates are agreed to by HQE and all stakeholders. (HQE & City of Rosemead) HQE City of Rosemead pMAG 2 Goals for this phase are: 3 Detailed site walkthroughs of all the works performed by HQE. X X 4 HQE to test the agreed-upon percentage of the system with the client to ensure the proper functioning of the system per the OEM standards. X X 5 JHQE to fix any issues duringthe test and turnover phase. X X 6 HQE to provide the client with the systems test and turnover files/ report. X X 7 HQE to conduct any training required by the client per the RFP. X X 8 This phase ends when the client signs off on the test and turnover certificate. Customer Support Phase Participant(s) 1 This phase is initiated when the client accepts the system. HQE City of Rosemead AMAG 2 Goals of this phase are: 3 Provide the level of customer support as required in the solicitation for all technical issues that may arise during the set time duration of the contract. X X 4 Provide the service calls as specified in the solicitation required by the City of Rosemead. X X 5 Provide any offered virtual refresher training as required and agreed by HQE. X X 6 Provide the required report specified in the solicitation to the City of Rosemead. X X 7 IThis phase ends on the last day of the specified solicitation performance task requirement. * NOTE: HQE's initial plan can be modified if the City of Rosemead desires. We understand that the details of the project and timelines may have changed since the posting of the solicitation. 10 ) Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposoL • • /1 SOMA Wawn� 4. BOM, Cost, Training, and Warranty 4.1 Bill of Materials (BOM) Access Control and Camera System Upgrade Rosemead, CA # Part # Equipment Descriptions QTY Symmetry Javelin 870 Prox Wallswitch Reader- Supports 1 870 64 HID prox, 4" range* 2 Bosch DS150i REX Devices 64 3 HQE-Maglocks Maglocks 11 4 HQE-Door Strikes Door Strikes 53 5 M2150-4DBC AMAG 4DBC 8 6 M2150-8DBC AMAG 8 DBC 6 7 MN -NIC -5 AMAG NIC 11 8 Altronix AL1012ULX Altronix 10amp Power Supplies w/ ACM 15 CISCO 9 PoE Switch 12 CB5350-24P-4G UNV FuIIHD 1080p (2MP) Prime I NDAA Compliant 10 IPC322SB-DF28K-10 Weatherproof Vandal Dome IP Security Camera with a 152 2.8mm Fixed Lens and LightHunter Illumination Technology UNV 2MP NDAA-Compliant LightHunter IR Mini PTZ Dome IP 11 IPC6312LR-AX4-VG 4 Security Camera 12 HQE-Poles 15ft Poles for Cameras 6 13 Ubiquiti airFiber 24 Ubiquiti Air Fiber PtP Set 4 14 HQE-PoE PoE Injector 4 15 HQE-Service Trenching for cameras/acs 2 Dell EMC PowerEdge 16 AMAG Server v9.4 1 R240 17 Dell 3080 AMAG Badging Workstation w/ License 1 Dell PowerEdge Server 18 rack -mountable 2U AMAG NVR 1 2 -way 1 x Xeon Silver GHz 7R49W 19 PRO -LIC -064-V9 64 Reader License 1 20 VID-CAM-128-V9 128 Camera License 1 111 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Access Control and Camera System Upgrade Rosemead, CA 21 VID-CAM-032-V9 32 Camera License 1 22 HQE-Misc Misc 220 23 MN-CAB4A Enclosures 14 24 Dell 3080 Camera Viewing Stations 10 25 HQE-Mounts Camera Mounts, typical 156 26 Fargo DTC1250e ID Card Printer - Single -Sided 1 27 Fargo YMCKO Fargo 45000 Color Ribbon 1 Smart Card Encoder - USB cable. For use with Symmetry versions from v9.3 onwards. Encoder hardware for encoding Contact & Contactless MIFARE and DESFire smartcards (USB port required). Provides an additional hardware encoder for 28 OMNIKEY-5422 systems that have already purchased the card encoding 1 module and customer code authorization. Does not support deprecated MIFARE PLUS Encoding using Encryption. (NOTE: DESFire encoding requires an AUTH-DES-099 authorization sentinel for each client that encodes cards.) 4.2 Cost # Budget Summary Estimate 1 Total Labor $ 146,657.45 2 Other Direct Costs (ODC's) $ 63,419.85 3 Equipment $ 247,331.57 Total Estimate $ 457,408.87 * Discount: HQE is a Service -Disabled Veteran -Owned Small Business (SDVOSB). As a small business, HQE appreciates all payments executed NET 15 or sooner. For NET 15 or sooner payments, HQE will provide One Percent (1%) Discount. 4.3 Training HQE will provide the City of Rosemead with the training specified in the solicitation. Following general training is offered for review. If no training support is specified, the below do not apply. HQE's Master Trainers have over 15+ years of formal trainer credentials. Our Master Trainers have years of experience providing all levels of training to clients. All the training provided to the customer will use proven methodologies to ensure that the assigned customer's staff ends the training period with a true understanding of the system. HQE is capable of providing training in person and or virtually (based on the client's request) ➢ General user training: 20 hours in total (for groups and individuals) •S the City of Rosemead will be provided with training materials n Unlimited access and download of user manuals ➢ Unlimited access download of training materials ➢ Unlimited viewing and access of the training videos 4.4 Warranty ❖ HQE will provide the 1 -year standard warranty. 12 ) Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. • 0 0 100�1 0 s_arEMb:� 5. Project Support Plan 5.1 Where We Support Our Customers From Access Control and Camera System Upgrade Rosemead, CA HOE'S global headquarters is located in the Westside Technology Park of Temecula, California. HQE's HOs consist of the company's management division, technical staff offices, and two major supply warehouses. Our supply warehouses are stocked with 5% to 10% of high -usage repair parts. Recently, HOE has increased the quantities of the in -stock parts to mitigate the long-term lead times. In addition, HOE has an in-house technical laboratory to support advanced systems integrations and upgrades. As a global service provider, HOE provides support from multiple locations. Main HQ Office Eastcoast Support European Support Office 27419 Via Industria 4900 O'Hear Avenue Muhldorfer Strasse 1 Temecula, CA 92590 Suite 10 85661 North Charleston, SC Forstinning- Germany © © TPchnlcal Support Locations • Charleston, SC Headquarters Office • Temecula, CA HQE's Technical Support Teams/Partners Locations Region I: Western U.S. Region II: Central U.S. Region III: Eastern U.S. Sacramento, CA Houston, TX Washington, D.C. Los Angeles, CA San Antonio, TX Quantico, V.A. San Diego, CA Nashville, TN Raleigh, NC Seattle, WA Little Rock, AR Manchester, NH Phoenix, AZ St Louis, MO Atlanta, GA Salt Lake City, UT Louisville, KY Tampa, FL Albuquerque, NM Indianapolis, IN (Pending) West Palm Beach, FL Denver, CO Oklahoma City, (Pending) New York City, NY Note: Europe (Region IV) & Asia (Region V) support team/partner locations not shown. Locations do not depict a formal office. Rather HOE has full-time, part-time, independent contractors, and value partners that can provide support if required. 13 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSS) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this oroposoi. arEM Access Control and Camera System Upgrade Rosemead, CA • 5.2 HQE's Dedicated Experienced Contract & Technical Leaders Mr. Qais Alkurdi has over 17+ years of Access Control and Camera System experience. His experience ranges from being an on -the -ground technician in multiple combat zones to managing major government projects after his honorable military service. From the beginning of his career, Mr. Alkurdi has fulfilled all the key positions for complex projects. As the Chief Executive Officer for HOE, Mr. Alkurdi is responsible for managing all aspects of this contract to ensure compliance with and adhere to all aspects of the terms and conditions of the service agreement. Mr. Alkurdi will be intimately involved from contract award to the end of contract turnover. He will ensure the team provides quality service and the best solution to the City of Rosemead. Mr. Alkurdi has successfully managed over 250+ major complex contracts for Fortune 50 companies and HOE since being honorably discharged from the • military. H�7c Qais Alkurdi w Corporate Monitor/Contract Manager 4b 0 Y N r R.0 cVc+li Mr. Qais Alkurdi has over 17+ years of Access Control and Camera System experience. His experience ranges from being an on -the -ground technician in multiple combat zones to managing major government projects after his honorable military service. From the beginning of his career, Mr. Alkurdi has fulfilled all the key positions for complex projects. As the Chief Executive Officer for HOE, Mr. Alkurdi is responsible for managing all aspects of this contract to ensure compliance with and adhere to all aspects of the terms and conditions of the service agreement. Mr. Alkurdi will be intimately involved from contract award to the end of contract turnover. He will ensure the team provides quality service and the best solution to the City of Rosemead. Mr. Alkurdi has successfully managed over 250+ major complex contracts for Fortune 50 companies and HOE since being honorably discharged from the • military. Mr. Ditto has over 14+ years of direct Access Control and Camera System experience. A certified Project Management Professional, Mr. Ditto has managed major complex projects for clients from both sides of the project. Mr. Ditto has years of experience designing and drafting systems requirements as a Government Official. This experience allows Mr. Ditto to see what obstacles our clients are trying to overcome for any size project. This experience allows Mr. Ditto to manage the solution to meet the client's short-term and long-term sustainment requirements. The industry considers Mr. Ditto a subject matter expert for all aspects of Access Control and Camera systems. Mr. Ditto has designed, installed, upgraded, and maintained over 6,000+ Electronic Security Systems worldwide. With his hands-on experience and honed contact management skills, Mr. Ditto will oversee and ensure every step of the contract delivery process. 0 14 i Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) use or disdosare of data contained on this sheets subject to the restriction on the title poge of this proposal. David Ditto i Program Manager LL' J i PMP Mr. Ditto has over 14+ years of direct Access Control and Camera System experience. A certified Project Management Professional, Mr. Ditto has managed major complex projects for clients from both sides of the project. Mr. Ditto has years of experience designing and drafting systems requirements as a Government Official. This experience allows Mr. Ditto to see what obstacles our clients are trying to overcome for any size project. This experience allows Mr. Ditto to manage the solution to meet the client's short-term and long-term sustainment requirements. The industry considers Mr. Ditto a subject matter expert for all aspects of Access Control and Camera systems. Mr. Ditto has designed, installed, upgraded, and maintained over 6,000+ Electronic Security Systems worldwide. With his hands-on experience and honed contact management skills, Mr. Ditto will oversee and ensure every step of the contract delivery process. 0 14 i Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) use or disdosare of data contained on this sheets subject to the restriction on the title poge of this proposal. r� Access Control and Camera System Upgrade Rosemead, CA Charles Lewis Program Manager - QC/QA PMP` �„,,,; IIV Mr. Charles "Chuck” Lewis has been hand-picked for this project to ensure all of the services and solutions provided are of the highest quality. With over 27+ years of leadership and technical experience, he is a true subject matter expert for Access Control, and Camera System Upgrade solutions. Mr. Lewis has successfully managed strategic communications/security assets on U.S. Naval submarines, ships, aircraft, and military installations, protecting our nation's most sensitive and strategic sites. Mr. Lewis is known for meticulous attention to detail. As a Project Management Professional, he understands how to maximize the team's productivity in any environment for any project. "7 Nick Ellis Lead Project Manager y f "o_ -v, Mr. Nick Ellis has over 13+ years of direct Electronic Security Systems experience. Mr. Ellis is trained and factory -certified with most of the major national brands. He is a technical subject matter expert with factory -level training and years of designing, integrating, installing, and upgrading over 4,500+ Electronic Security Systems endpoints. Mr. Ellis also has over 10+ years of leading technical teams on multiple site/facilities projects. After assessing the scope of work, HQE's leader hand -selected Mr. Ellis for this project for the City of Rosemead. This was due to Mr. Ellis' recent successful project that was similar in size and scope to the City of Rosemead's project. The handpicked project leadership team has worked together on over 30+ successful projects in the past year. All the collaborated projects were completed and met the customer's expectations contractually and technically. 15 1 Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contoined on this sheet is subject to the restriction on the title page of this proposal. Access Control and Camera System Upgrade Rosemead, CA 5.3 Qualifications of Dedicated Project Team HCIE's dedicated project team has over 155+ years of Access Control and Camera Systems engineering design, installation, and maintenance experience. All assigned personnel have active security clearances and full background checks. Dedicated Staff To This Project HQc DEDICATED ACCESS CONTROL & CAMERA SYSTEMS TEAM 12 Qais Alkurdi The City of Rosemead, CA EXPERIENCED Corporate Monitor m - - - - - - - - - - 19 CAPABLE Systems & Contracts Expert I 1 I i i I TRUSTED David Ditto I r I CERTIFIED Program Manager PMP Certified Project Lead 1 1 L— — — — — — — — — — - Rodney Rayle Chuck Lewis Nick Ellis Support Services Manager Operations Manager Engineering Manager Materials & support Expert PMP Certified Quality Engineer Cyber & Integrations Expert MATERIALS SUPPORT TEAM ENGINEER SUPPORT TEAM TECHNICAL TEAM TECHNICAL TEAMS Charias Wesl Martin Diaz Ruben Garda Jason Jenson OEM Coordinator Software Integrator III JR Project Manager JR Project Manager Jaime Jaureoui Javier Lopez Andrew Hemantlez Kevin Ford Purchasing Tech 111 Cyber Security III Field Engineer II Field Engineer II Phillip Rhoads Ancel Rodnauez Ferri Abundis Dominick Anderson Warehouse Tech 111 Bench Test Tech III Technician 111 III Technician III Lara Batiz Chuck Fish Curt Canepa Joe Castle Engineering Drafter III Bench Test Tech II Technician 111 Technician III Line Management Staff Key Responsibilities For The Project 1 Mr. Qals Alkurdi Corporate Monitor- Systems and Contracts Management Subject Matter Expert 2 Mr. David Ditto PMP Certified Program Manager - Primary POC to City of Rosemead 3 Mr. Chuck Lewis PMP Certified Program Manager- Quality Control (QC) and Quality Assurance (QA) 4 Mr. Nick Ellis Engineering Manager- Systems Integrations, Cyber, and Systems Security 5 Mr. Rodney Rayle Support Services Manager- Provides Materials and Engineering Support 6 Mr. Charles West Field Engineer- Coordinates With All OEMs To Meet Project Milestones & Timelines 7 Mr. Jaime Jauregui Purchasing Tech- Procures All Materials To Meet The Project Schedule 8 Mr. Phillip Rhoads Warehouse Tech - Prepares and Ships All Tools, Materials, and Equipment 9 Ms. Lara Batiz Engineering Drafter- Provides All Technical Drawings, As-Builts, Documents 10 Mr. Martin Diaz Software Engineer -Provides All Software Engineering SupportTo The Project 11 Mr. Jason Jenson 1R Project Manager- Supervises Technical Team 2 & Provides Customer Support 12 Mr. Kevin Ford Field Engineer- Ensures All Systems Installed Meet OEM Engineering Standards 13 Mr. Dominick Anderson Technician - Provides All Installations, Upgrades, and Maintenance Support 14 Mr. Joe Castle Technician - Provides All Installations, Upgrades, and Maintenance Support 15 Mr. Ruben Garcia 1R Project Manager- Supervises Technical Team 1 & Provides Customer Support 16 Mr. Andrew Hernandez Field Engineer- Ensures All Systems Installed Meet OEM Engineering Standards 17 Mr. Fern Abundis Technician - Provides All Installations, Upgrades, and Maintenance Support 18 Mr. Curt Canepa Technician - Provides All Installations, Upgrades, and Maintenance Support 16 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. \� 2 Access Control and Camera System Upgrade Rosemead, CA 5.4 Experience Of HOE'S Dedicated Electronic Security Systems (ESS) Team Note: Above experience is assessed by HQE's management team for proficiency and understanding. 17 1 Page HOE SYSTEMS, INC. i A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. Experience To Enable Project Success Cais Alkurdi David Ditto Charles Lewis Nick Ellis Charles West Kevin Ford Andy Hera Fern Abundis Joe Castle Ruben Garcia Curtis Canepa Jailen Bailey Matt Kragen 1 MilitaryVeteran X X X X X X X X 2 ACS/IDS/VSS Expert X X X X X X X % X % X 3 Formal Education X X % X % X X X x X X X 4 Project Management X x X X X X % X X X X x 5 Microsoft Office Suite % X X % x % x X X % X X X 6 ACS/IDS/VSS Design X X % X X X X X X X 7 ACS/IDS/VSS Installation X X % I X x X x X % I X X 8 ACS/IDS/VSS Maintenance X X X X X X X X X X X 9 AGS/IDS/VSS Upgrades % % X X X % X % X X X X X 10 ACS/IDS/VSS Programming X X X X X X X X x X % x 11 Remote Troubleshooting X X X X X X % X x X x 12 Analog Systems Upgrades X X X X X X X X X X 13 Digital Systems Scaling % X X X x X X X X X 14 Network Security X X x X X X X X X % X x 15 IP Based Systems X X X X % X X x X X % X X 16 Fiber Optics Cabling X X X X X % X X X X x X X 17 CAT Cabling/POE X x X X X X X X X X X X X 18 Media Cards/Switches X X % X X x X x X X X X x 19 Security Software X X X X X X X X X X X X 20 Network Servers X X X X X X X X! X X X X 21 SAP Security Technology X X X X X % X X X X X X I X Note: Above experience is assessed by HQE's management team for proficiency and understanding. 17 1 Page HOE SYSTEMS, INC. i A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. I— �� Access Control and Camera System Upgrade Rosemead, CA 6. Key Past Performance (Last 3 Years) Over the past three years, HOE has designed, implemented, and handed over numerous global projects. Our success has been built on our capabilities to be of value to our clients by providing the needed service at the right phase of the client's requirements. From small to major projects, HOE has participated in every phase of the requirements lifestyle. The below graphic depicts projects for which HOE was directly responsible for successfully completing the project. In the past 3 years, HQE has deployed multiple teams worldwide to earn a 5 -star customer service rating in the Department of Defense's performance rating. General Consulting: Providing subject matter expertise to conduct gap analysis and design a partial or complete solution requirement that can be utilized to purchase a solution. w Project Management: Providing oversight and operations management services to oversee a specified project. Installation & Upgrades: Providing hardware, software, and integration services for new capabilities. When requested, upgrade the current legacy system in place. ❖ Maintenance & Sustainment: Providing scheduled preventative and corrective maintenance. To include on-call service support for systems in place. •A Full Turn -Key Projects: Providing full-service support from start to finish of single or multiple projects. HQE's value to the client is that with our in-house design, engineering, installation, and software team, we can accomplish any size and scope project required by our clients. vl. E COUNTY PUBLIC •��; PUBLIC SCHOOLS00' am , University A Ilk of Hawaii461 1 / =.. 1� a !�lspital ' F LOS ANGELES t`sni „l lndlall ,,Po�roF USDA Alliance UACOMA fit W�X,. :• Health Note: All product names, logos, and brands are the property of their respective owners. All cola;: -:r , ::roduct, and -­ -_ name: used in this proposal are for identification purposes only. Use of these names, logos; and brands does not imply endClsEment. 18 1 Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. • Access Control and Camera System Upgrade _ Rosemead, CA 6.1 Successful Relevant Projects For Reference 19 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Past Performance Contract Details Past Performance Contract General Project Description Client Name San Pasqual •:• Protect Background: The Indian Nation of San Pasqual required a complete upgrade, installation, and long-term maintenance of the Organization Police Department Industry Local Government Access Control System and CCN complete system and Defense & Aerospace other life safety equipment. Location(s) Valley Center, CA Location(s) :• The complexities of the oroiect were: > Remote installation and maintenance sites System Purchased Electronic Security Systems Mass Notification Systems Bases > Over 20+ existing systems in sensitive facility > Limited work hour access due to nature of the facility Contract# Multiple Contracts Contract Value $250,000+(on going) 1 ':• The Final Solution Provided: > Integrated CCN system that was centralized for the law Contract Period Sept 2020- Ongoing enforcement department to manage Mass Notification Systems military sites that required detailed planning with Contract # > Scheduled maintenance service for CCN system(exterior 2 multiple stakeholders and interior) Contract $4,805,496+ > Provided early warning sirens and access control systems > Modern Electronic Security for command and control of @ Value Of HOE's Final Installed Solution: Contract June 2018- Present > Saved the Nation estimated $75K for the upgraded > Upgraded Giant Voice in multiple sites system > Provided ESS endpoints to ensure site security > Saved the Nation estimated $30K+ for the 3 years of ❖ Value Of HOE's Final Installed Solution: CCN maintenance to be services > Provided a solution that did not require a complete > Increased reliability of the CCN system from HQE's replacement solution. HQE's solution fully integrated technical experts managing the system 19 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Past Performance Contract Details Past Performance Contract General Project Description Client Name U.S. Navy & Marine Corps ;• project Background: > The U.S. Marine Corps required installation and maintenance of Electronic Security Systems to be Organization Federal Government/ DoD Industry Defense & Aerospace upgraded from the legacy systems currently on all of the military bases (worldwide). Location(s) U.S. Marine Corps Military Bases a The complexities of the oroiect were: U.S. Bases Overseas Bases > Integrate Electronic Security System into complex military communication and security IT infrastructure > Installing ESS endpoints and Giant Voice into sensitive System Electronic Security Systems Purchased Mass Notification Systems military sites that required detailed planning with Contract # Multiple Contracts 2 multiple stakeholders ❖ The Final Solution Provided: Contract $4,805,496+ Value > Modern Electronic Security for command and control of each Marine Corps Base Contract June 2018- Present Period > Upgraded Giant Voice in multiple sites > Provided ESS endpoints to ensure site security ❖ Value Of HOE's Final Installed Solution: > Provided a solution that did not require a complete replacement solution. HQE's solution fully integrated modern capabilities with the existing legacy cameras. Saved the Marine Corps $450K in upgrade costs > Provided a single emergency management portal for all of the previously stove -piped legacy safety systems 19 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Access Control and Camera System Upgrade Rosemead, CA 20 1 Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 0 Past Performance Contract Details Past Performance Contract General Project Description Client Name U.S. Air Force •;• Proiect Background: ➢ U.S. Air Force required modern CCN systems and Intrusion Detection systems on multiple installation sites Organization Federal Government / DOD Industry Defense & Aerospace that would alleviate the continuous maintenance issues Industry with the existing legacy IDS/ACS/CCN system. a The complexities of the project were: Location(s) 20+ U.S. Air Force Military Bases ❖ The complexities of the oroiect were: • U.S. Bases • Overseas Bases ➢ Required HOE to integrate the modern CCN system system, and Intrusion Detection system into the degraded legacy IDS/ACS/CCN system without any support from System Purchased Electronic Security Systems Mass Notification Systems the existing legacy IDS/ACS/CCN system > Required to install into highly sensitive CCN system Contract A NETCENTS II Multiple Award 3 cameras, and Intrusion Detection system connected to Purchased (MAC) strategic Air Force defense systems Contracta Value $2,836,437 (on going) The Final Solution Provided: > Integrated the modern sirens in with the legacy sirens Contract Period Sept 2017 - Present 4 n Installed IDS/ACS/CCN systems, and Intrusion Detection Systems in the Air Force operations centers and for the Value Security Forces for installation security Contract Sept 2020- Present S• Value Of HOE's Final Installed Solution: Period > Reduced the overall maintenance requirements on the end-users with the modernized CCN system, and Intrusion Detection system that has a higher reliability rate > Saved the U.S. Air Force $300K+ overall in upfront and long term sustainment costs 20 1 Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 0 Past Performance Contract Details Past Performance Contract General Project Description Client Name Fayette County •;• Proiect Background: > The County organization required an comprehensive Organization County Government Org. emergency alerting & security (electronic, indoor, and Industry Public Education outdoor) solution to replace the legacy systems ❖ The complexities of the oroiect were: Location(s) Fayette County, KY > An electronic security system to cover over 150K System Electronic Security Systems residents, staff, and support staff Purchased Mass Notification Systems > Over 78 major facilities required a complete new system Contract it Multiple Contracts to be installed which required to be fully integrated Contract $640,000+ 4 The Final Solution Provided: Value > Electronic Safety & Security Command and Control Contract Sept 2020- Present System that is fully integrated with Intrusion Detection, Period Access Control, and Indoor/Outdoor Notifications > Indoor SMART Notification Systems to include: Digital Alerts, Digital Panels, P.A. Systems Value Of HOE's Final Installed Solution: > Supported the County in providing a solution that was accepted for the Grant Funding that required significant technical requirements which saved the County over $300K 20 1 Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 0 TR IT 11�JK= Access Control and Camera System Upgrade Rosemead, CA Note: The information above identified as value is assumed perceived value by the proposer. For multiple contracts, all details, budgets, and timelines are aggregated and may have multiple POCs even if only a single POC is identified. 211 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Past Performance Contract Details Past Performance Contract General Project Description Client Name Port of Tacoma :• Proiect Background: > The Port of Tacoma required long term installations, upgrade, and maintenance for the integrated security systems (Access Control, CCN, and Intrusion Detection) Organization Municipal Corporation Industry Seaport/Transportation > The comolexities of the oroiect were: Location(s) Tacoma, Washington on multiple security/operations p and sensitive > Working near sensitive sites (seaport operations, sea version lines, caro depots, and other major sea g Ort P 1 p System Purchased Integrated Electronic Security System 5 sensitive sites) > Working with legacy equipment and modern solutions integrated together for the base security system :• The Final Solution Provided: > Long term 5 year systems T&M Service support Contract #transit Multiple Open Bid Contract Value $300K+ Ongoing Contract Period Sept 2020- Present • Base HQ Unit > Scheduled preventative maintenance of security systems • Security Forces Unit > On -demand corrective maintenance support 6• Value Of HQE's Final Installed Solution: System Electronic Security Systems 6 > Saved the Port of Tacoma estimated $150K for long term security, and operations systems Contract#defense, maintenance support > Provided the Port of Tacoma the capabilities for the Contract Value $650,000+ end-user to have a real-time operational status of the > Full turnkey solution to include design, installation, testing, Contract Period system being maintained by HQE Note: The information above identified as value is assumed perceived value by the proposer. For multiple contracts, all details, budgets, and timelines are aggregated and may have multiple POCs even if only a single POC is identified. 211 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Past Performance Contract Details Past Performance Contract General Project Description Client Name U.S. Air Force ❖ Proiect Background: > U.S. Air Force required the upgrade and installation of Organization Federal Government/ DoD modern Access Control, and Intrusion Detection Systems Industry Defense & Aerospace on multiple security/operations p and sensitive Location(s) Hurlburt Feld, Florida compartmentalized information facilities. y The complexities of the oroiect were: • Specs Ops unit • Air Ops Unit > Required HQE to integrate the modern Honeywell • Base HQ Unit Vindicator ACS and IDS solutions into the degraded legacy • Security Forces Unit ACS and IDS an system without y y support from the existing legacy OEMs. System Electronic Security Systems 6 > Required to install into highly sensitive strategic Air ForcePurchased security, and operations systems Contract#defense, Multiple Contracts @ The Final Solution Provided: Contract Value $650,000+ > Integrated the modern sirens with the legacy sirens > Full turnkey solution to include design, installation, testing, Contract Period Sept 2021- Ongoing and training solution for the complex ACS and IDS systems. v Value Of HQE's Final Installed Solution: > Reduced the overall maintenance requirements on the end-users with the modernized access control and Intrusion Detection system that has a higher reliability rate > Saved the U.S. Air Force $250K+ overall in upfront and long-term sustainment costs Note: The information above identified as value is assumed perceived value by the proposer. For multiple contracts, all details, budgets, and timelines are aggregated and may have multiple POCs even if only a single POC is identified. 211 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. HATE !•r..c. �T End of Proposal Access Control and Camera System Upgrade Rosemead, CA • "Our goal at HQE is to continue to serve our veterans through our 'Hire Veterans Policy HQE-2015-2025. We appreciate our current and past customers who have helped us meet our goals of hiring veterans throughout the years. Your support in HQE is directly impacting the support of our amazing veterans. Thank you for your consideration and support of Minority Business Enterprise (MBE), Disadvantaged Business Enterprise (DBE), and Service Disabled Veteran Owned Small Business (SDVOSB) " Thank You from the team of HQE Systems Inc. Qalr lOw-WI' CEO, Disabled Veteran / Retired 22 1 Page HQE SYSTEMS, INC. 1 A Service -Disabled Veteran Owned Small Business (SDVOSB) use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. E • 0 • Access Control and Camera System Upgrade Rosemead, CA ATTACHMENT 1: DETAILED COMPLIANCE MATRIX The City of Rosemead Access Control and Camera System Upgrade (SOLICITATION: 2022-25) Due Date: 29 September 2022 Proposal Prepared For City of Rosemead 838 E. Valley Boulevard Rosemead, CA 91770 POC: Michael Bruckner Title: Assistant City Manager Email: mbruckner@citvofrosemead.ore Tel: (626)569-2106 Proposal Approved By: HOE Systems Inc. 27419 Via Industria Temecula, CA 92590 POC: Mr. Qais Alkurdi Title: Chief Executive Officer Email: Contracts@HQESvstems.com Tel: (800) 967-3036 X1102 This proposal contains trade secret and confidential business or financial information exempt from disclosure under the Freedom of Information Act. This proposal includes data that shall not be disclosed outside the Government and sha!I not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. If, however, a contact is awarded to this offeror as a result of—or in connection with—the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government's right to use the information contained in this data if it is obtained from another source without restriction. The data sub;ect to this restriction are contained in this proposal and all attachments. Ai! product names, logos, and brands are the property of their respective owners. All company, product, and service names used in this proposal are for idenrfcat!on Purposes only. Use of these names, logos, and brands does not impiv endorsement. 23 1 Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal VETS FIRST .4i(Gvl �OSB �CVE� Proposal Approved By: HOE Systems Inc. 27419 Via Industria Temecula, CA 92590 POC: Mr. Qais Alkurdi Title: Chief Executive Officer Email: Contracts@HQESvstems.com Tel: (800) 967-3036 X1102 This proposal contains trade secret and confidential business or financial information exempt from disclosure under the Freedom of Information Act. This proposal includes data that shall not be disclosed outside the Government and sha!I not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. If, however, a contact is awarded to this offeror as a result of—or in connection with—the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government's right to use the information contained in this data if it is obtained from another source without restriction. The data sub;ect to this restriction are contained in this proposal and all attachments. Ai! product names, logos, and brands are the property of their respective owners. All company, product, and service names used in this proposal are for idenrfcat!on Purposes only. Use of these names, logos, and brands does not impiv endorsement. 23 1 Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal �Y�TtM�Jill Access Control and Camera System Upgrade Rosemead, CA 24 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. • Client Specifications From RFP HQE's Proposed # Reference HQE's Proposed Solution Response Solution 1 GENERAL PROVISIONS 2 PWS -1 Contractor shall fully inspect and assess the current access control and camera Fully Compliant system environment and make recommendations in the Bid to either keep and expand the current system or replace the system. The contractor shall provide a description of all software and hardware systems currently used and/or being proposed in the Bid. If possible, the Contractor shall make every attempt to use existing software and hardware so long as it is not in conflict with other requirements of this Bid. HQE's Response HQE's qualified technicians will determine if the current system will be kept and expanded or if a new system needs to be installed. They will provide descriptions of all the hardware and software recommended to the City of Rosemead. HQE's technicians will ensure to use as much of the existing hard- and software as possible. 3 PWS -2 Contractor shall provide all qualified and certified labor, materials, supervision, Fully Compliant equipment, permits, and software licenses to complete the design, installation, and maintenance of integrated access control and camera systems as well as all associated appurtenances in compliance with the manufacturers' guidelines throughout City facilities and yards identified in this Bid. A list of the facilities and their locations are provided in this document in SERVICE ADDRESSES. Knowing the equipment locations, specifications, and manufacturers' guidelines for service is the responsibility of the Contractor. HQE's Response HQE will provide all qualified and certified labor, materials, supervision, equipment, permits, and software licenses to design, install completely, and maintain the integrated access control and camera system for all facilities of the City of Rosemead. HQE's site survey engineer and the lead technician have visited all of the designated work sites for this project. All information important for the site has been captured and shared with HQE's dedicated team. 4 PWS -3 Contractor, as well as any Subcontractor associated with Contractor, shall possess Fully Compliant and maintain a current City of Rosemead Business License. HQE's Response HQE will adhere to the requirement of possessing a current Business License for the City of Rosemead. HQE does not plan on utilizing any subcontractors as all the required capabilities and resources are in-house. 5 PWS -4 The Contractor shall possess a current C-7 Contractor's License for Low Voltage Fully Compliant Systems. The subcontractor shall possess those current contractor's licenses needed for the work performed under this Contract. HQE's Response HQE has a current C-7 Contractors -License. HQE will not utilize any subcontractors. 24 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. • 11 si Access Control and Camera System Upgrade Rosemead, CA 6 PWS -5 Contractor shall carefully examine the project sites. The execution of an Agreement Fully Compliant by the Contractor shall be considered evidence that the Contractor has investigated and is satisfied as to the conditions to be encountered, the character and quality of the work to be performed and materials to be furnished, and the requirements of all documents referred to in this Agreement. HQE's Response HQEs technicians will examine the project site carefully and thoroughly. HQE understands that by executing the agreement HQE will abide by all requirements of the contract. 7 PWS - 6 Contractor's performance shall always present a professional image and a high Fully Compliant standard of quality and technical competence. Total responsibility for this is placed upon the Contractor. If a conflict occurs between "Best Management Practice" and the specification, "Best Management Practice" shall prevail, and the City shall be notified of any necessary changes to the specified operations/materials. HQE's Response HQE's technicians will at all times be professional, leave a clean work space after every day and maintain a clean environment. 8 PWS -7 Contractor shall provide a baseline evaluation of units with a schedule for Fully Compliant completion of upgrades within 30 days of Notice to Proceed. HQE's Response HQE will, within 30 days of notice, provide a baseline evaluation of units with a schedule for the completion of upgrades. 9 PWS - B Should the City elect to acquire routine and preventive maintenance services, the Fully Compliant Contractor shall provide a proposal detailing monthly maintenance and service fees on all equipment and associated devices related to the access control and camera systems at the SERVICE ADDRESSES specified within this document. The City will review these proposals separately from the installation of the ACCS. HQE's Response HQE will provide a separate, detailed proposal for maintenance of the Access Control and Camera System. As a full-service Access Control and Camera Systems service provider, HQE can provide all of the below services: • Design services • Installation services • Upgrade services • Maintenance services (short and long-term) 10 ACESS CONTROL SYSTEM REQUIREMENTS 11 PWS -1 Access control system software shall be a best -in -class cloud -based access control Fully Compliant system, equal or superior to Brivo, Genetec, or Amag, with the latest technology for data security, and is fully scalable to allow for new controlled facilities overtime. Low cost of ownership, ease of management, robustness, and system reliability will be critical factors in the evaluation process. A system with mobile application access is desirable. The contractor shall provide software licenses. HQE's Response HQE's certified technicians are capable of designing, installing, and providing the installation services support as specified in this solicitation. HQE will provide the following: • Experienced and certified technicians for all of the systems being proposed • HQE will provide AMAG for the Access Control System 25 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Rawl vmsv� Access Control and Camera System Upgrade Rosemead, CA 26 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. WA 0 • The solution offered is a cloud -based access control system with a mobile application capability. • HQE has successfully designed and installed 1,000+AMAG access control endpoints and dozens of main management systems. HQE will ensure to provide all items necessary to complete the installation to the requirements of the City of Rosemead 12 PWS - 2 For this Bid, the access control systems will include integration or upgrade of the Fully Compliant existing access controls in those sites detailed in the SERVICE ADDRESSES. The City reserves the right to increase or decrease the number of City facilities, systems, and equipment within those City facilities upon award of the contract. HQE's Response HQE has read and understands this specification and will adhere to it. It is assumed that if the City adds additional sites that require additional equipment and services that the City and HQE will execute a follow-on services add-on/addendum/change order contract to cover the cost of the new systems/services being requested. 13 PWS- 3 All exterior and interior building doors identified in the SERVICE ADDRESSES must Fully Compliant be secured and locked/unlocked by the Access Control System as required by the city. HQE's Response HQE will install an access control system that will service all exterior and interior building doors identified by the City of Rosemead. The AMAG solution offered to the City will ensure that all access points can be secure, managed, and controlled through the modern access control management software. From the site survey, it was determined that all sites would be securable through the proposed AMAG System. 14 PWS -4 Access controls hardware shall be furnished and installed by the Contractor at the Fully Compliant SERVICE ADDRESSES listed below and shall include, but not be limited to: a. Control Panel b. Proximity Reader c. Power Supply d. Back-up Batteries e. Electrified Panic Bar/Automatic Locking as needed f. Wire, Wire Mold, Connectors, etc. g. Network Connections h. Programming and Testing I. All other wires, boxes, cables, connectors, or others as required. HQE's Response HQE will ensure to furnish and install the hardware required by the City of Rosemead. The above subsystems and components are part of the proposed AMAG solution. 15 PWS -5 Contractor to provide warranty for Parts and Labor Fully Compliant HQE's Response HQE will provide warranty for parts and labor. 16 PWS -6 Contractor will provide up to 20 hours of staff training, which will include group and Fully Compliant individual sessions. HQE's Response HQE's technicians will train groups and individuals chosen by the City of Rosemead for 20 hours. HQE will assign our Master Systems Trainer, Mr. Nick Ellis, to this task. Mr. Ellis has trained over 500+ government officials on complex systems that are 26 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. WA 0 El El Access Control and Camera System Upgrade Rosemead, CA 27 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. similar in size and scope to this City project. Mr. Ellis is a fully licensed, certified, and trained electronic security systems Master Engineer who will provide the classroom, hands-on practical application, and the training materials necessary to complete this task. 17 PWS -7 Contractor to furnish and install gate motors, stanchions, and all other Fully Compliant appurtenances required for specified facilities. HQE's Response HQE will furnish and install all appurtenances required for specified facilities. 18 CAMERA SYSTEM REQUIREMENTS 19 PWS -1 Contractor shall furnish and install a best -in -class cloud -based camera control Fully Compliant system, equal or superior to Brivo, Genetec, or Amag, with the latest technology for data security, fully scalable to allow for new controlled facilities overtime, and is accessible through a single user interface to access cameras at all City facilities. A system with mobile application access is desirable. HQE's Response HQE's certified technicians are capable of designing, installing, and providing the installation services support as specified in this solicitation. HQE will provide the following: • Experienced and certified technicians who have designed, installed, and maintained complex camera systems worldwide • With careful consideration and analysis, HQE is offering the AXIS camera system. • A cloud -based camera control system • Other items necessary to complete the installation to the requirements of the City of Rosemead 20 PWS- 2 Camera hardware shall be furnished and installed by the Contractor at the SERVICE Fully Compliant ADDRESSES listed below and shall include, but not be limited to: a. Cameras shall be High Definition (HD), 1080P or better, all-weather (for external cameras only), well connected, correctly focused, and configured for maximum and optimal coverage, including night vision recording where appropriate. Angles shall be site appropriate as required by the City. Lens zooming shall be in accordance with camera specifications. The contractor shall provide software licenses. b. Cameras shall be suitable for each location/application and shall be compatible with the following protocols: L2TP, IPv4, IGMP, ICMP, ARP, TCP, UDP, DHCP, Po E, RTP, RTSP, RTCP, DNS, DONS, NTP, FTP, UPnP, HTTP, HTTPS, SMTP, SIP, 802.1x. All replacement cameras shall have night vision capabilities, motion activation, be8MB or greater, and be POE capable. HQE's Response HQE's will ensure to fulfill the camera hardware requirements as stated by the City of Rosemead. HQE will provide a camera system that meets all of the requirements. 21 PWS - 3 Contractor shall provide all supporting switches, boxes, ethernet cables (CATSE or Fully Compliant better), connectors, brackets, fittings, clamps, bolts, and towers and check for signs of corrosion and damage at existing locations. The contractor shall make repairs or replacements as needed. HQE's Response HQE's technicians will provide all the supporting equipment as required by the City of Rosemead. Repair and replacement will be made as needed. 27 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Access Control and Camera System Upgrade Rosemead, CA 22 PWS -4 Contractor shall inspect the physical condition of cameras and housings for signs of Fully Compliant deterioration due to rain, dust, and dirt. The contractor shall make repairs or replacements as needed. HQE's Response HQE's technicians will inspect the physical condition of cameras for signs of deterioration and make repairs and replacements as needed. HQE's camera technicians have assessed, repaired, and upgraded over 5,000+ cameras in total in the past 36 months. 23 PWS- 5 Where required, Contractor shall furnish, install, and configure camera monitors Fully Compliant including all appurtenances at specified facilities. HQE's Response HQE will ensure to furnish, install, and configure camera monitors including all appurtenances at each facility. 24 VIDEO/NVR DIGITAL VIDEO RECORDING DEVICES 25 PWS- 1 The video recording and storage system shall be an approved system, equal or Fully Compliant superior to Hunt or Avigilon with sufficient video inputs for all cameras at all facilities. HQE's Response HQE proposed AMAG NVR recording and video storage will have sufficient video inputs for all cameras at all facilities. 26 PWS -2 NVR shall have redundant power supplies. Fully Compliant HQE's Response HQE technicians will ensure AMAG NVR will have redundant power supplies. 27 PWS -3 NVRs shall be well connected and configured for optimal recording experience. Fully Compliant Configure motion -based or continuous recording options. Data is recorded and stacked so that new data is never overwritten, and searchable by date, time, and location. HQE's Response HQE's technicians will ensure: • that the AMAG NVRs will be well connected and configured for optimal recording experience • To configure motion -based or continuous recording options • That data is recorded and stacked so that new data is never overwritten, and searchable by date, time and location 28 PWS -4 NVR shall be compatible with camera control software where applicable. Fully Compliant HQE's Response HQE's technicians will ensure the AMAG NVR is compatible with camera control software where applicable. 28 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 0 Access Control and Camera System Upgrade Rosemead, CA ATTACHMENT 2: RESUMES & COMPANY CERTIFICATION The City of Rosemead Access Control and Camera System Upgrade (SOLICITATION: 2022-25) Due Date: 29 September 2022 Proposal Prepared For: City of Rosemead 838 E. Valley Boulevard Rosemead, CA 91770 POC: Michael Bruckner Title: Assistant City Manager Email: mbruckner(cDcityofrosemead.ore Tel: (626) 569-2106 Proposal Approved By: HOE Systems Inc. 27419 Via Industria Temecula, CA 92590 POC: Mr. OaisAlkurdi Title: Chief Executive Officer Email: CQntractsPHQESvstems.com Tel: (800) 967-3036 X1102 iu IRS ;DBE r><rtsr.�� �P.osB _ s �CVE Wit This proposal contains trade secret and confidential business or financial information exempt from disclosure under the Freedom of Information Act. This proposal includes data that shall not be disclosed outside the Government and shall not be depdcated, used, or di<daed—in whole or :n part—for any purpose other than to evaluate this proposal If, howe,een a con ract is awarded to this offeror as a result of—or in cannection wiih—the submission of this data, the Gov--srnment shall have .,e right to duplicate, use, o, disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government's right to use the information contained in this data if it is obtained from another source without re5h;Ctlon. The data subject to this restriction are contained i;, this Proposal and aL attachments. Ali product names, logos, and brands are the property of their respective ova,n rs. All cor ry crDiuc arid semi e carnes used in Lhis proposal are tc• identification purposes 10 only. Use cf these narnes, logo , and Ur nc+s does r. - . Ply encu -e-•t. 29 1 Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. iG Access Control and Camera System Upgrade Rosemead, CA Resumes Q, . • •Comm. PROJECT ASSIGNED ROLE - CORPORATE MONITOR HQE SYSTEMS, INC - MANAGEMENT TEAM w Executive leader for managing the overall project to ensure the project is executed to the specified standards. F Significant Accomplishments: Mr. Alkurdi has 17+ years of direct experience managing complex Integrated Electronic Security Systems (ACS, CCN, IDS) and Software Engineering (artificial intelligence, deep machine learning, systems software) projects. He has personally managed organizations in the engineering, analysis, implementation, sustainment, and operational use of life safety systems. TOP SECRET CLEARANCE, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HOE Systems, Inc. 2016—Present: Chief Executive Officer / Corporate Monitor Mr. Alkurdi is responsible for supervising and setting the trajectory of the enterprise software development company by developing objectives, leading and motivating employees, and overseeing all business activities to ensure they align with the overall strategy and mission of the company. Mr. Alkurdi served as the Electronic Security Systems (ESS) Subject Matter Expert overseeing the design, implementation, and maintenance of the Government's Electronic Security Systems comprising thousands of Video Surveillance, Intrusion Detection, Access Control, Outdoor Sirens, Indoor Public Address Systems, dozens of System Controllers, and hundreds of miles of outdoor audio coverage. Mr. Alkurdi served in many roles that now enable him to monitor all projects for HQE successfully. DAVID DITTO ASSOCIATION) PROJECT ASSIGNED ROLE - PROGRAM MANAGER HQESYSTEMS, INC - MANAGEMENT TEAM Project leader for managing projects design, installation, maintenance, and integration of Electronic Security, Systems Integration, and Software Engineering for clients worldwide. >r • Significant Accomplishments: As a certified PMP, Mr. Ditto has 14+ years of direct experience managing complex Electronic Security & Outdoor Weather Siren projects. As a Program Manager, Mr. Ditto has personally supervised over 10+ major contracts with a cumulative value of $SO Million in the past 5 years. TOP SECRET CLEARANCE, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2022—Present: Program Manager Mr. Ditto is a proven leader and critical thinker who has demonstrated excellent program management, project management, and systems engineering skills during professional experiences in multiple industries. Resourceful problem solver with the ability to identify complete solutions by using proven engineering strategies and working effectively with project teams. Task -oriented and has shown the capability to lead professional engineering teams to complete high-priority tasks within limited schedule and budget requirements. 30 1 Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 40 • Access Control and Camera System Upgrade Rosemead, CA 311 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of datn contained on this sheet is subject to the restriction on the title page of this proposal. CHARLES LEWIS - MILITARY VETERAN (HONORABLE SERVICE - Comm. PROJECT ASSIGNED ROLE - PROGRAM MANAGERHQE SYSTEMS, INC - MANAGEMENT TEAM Project leader for managing projects design, installation, maintenance, and integration of Electronic Security, Systems Integration, and Software Engineering for clients `' worldwide. = y Significant Accomplishments: As a certified PMP, Mr. Lewis has 27+ years of direct experience managing complex Communications, Electronic Security, and Outdoor Warning Siren projects. As a Program Manager, Mr. Lewis has personally supervised over 10+ major contracts with a cumulative value of $30 Million in the past 5 years. TOP SECRET CLEARANCE, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2022 -Present: Program Manager Oversee daily operations of the Installation Division and staff. Collaborate with internal stakeholders on requests for proposals (RFPs), estimates, change orders, the scope of work, project milestones, and life cycle management. Develop and implement policies and standard operating procedures (SOP). Support and train junior project managers and supervisors to review milestones, ensure proper utilization of resources, monitor quality, and manage schedules. Collaborate with Business Development staff and utilize a professional network to ensure potential opportunities are captured. Conduct site visits for surveys and quality control. 311 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of datn contained on this sheet is subject to the restriction on the title page of this proposal. Nick Ellis - MILITARY VETERAN (HONORABLE SERVICE - Comm. PROJECT ASSIGNED ROLE - LEAD PROJECT MANAGER HQE SYSTEMS, INC - MANAGEMENT TEAM - SENIOR PM Provides the detailed oversight of the schedule, technical staff, and deployment of the Electronic Security Systems, Systems Integrations, and Software Engineering services. `' Significant Achievements: Mr. Ellis has over 13+ years of experience in Electronic Security Systems (CCN, ACS, & IDS). Mr. Ellis has managed the entire United States Marine Corps' ESS program for the West Coast. Additionally, Mr. Ellis holds over 12 years of project management experience leading multiple teams to successfully complete strategic value major Electronic Security Systems projects for all levels of the Government. TOP SECRET CLEARANCE, FULL BACKGROUND INVESTIGATION, ACTIVE GAC CARD HQE Systems, Inc. 2018 -Present: Lead Project Manager Mr. Ellis is responsible for the design, implementation, and maintenance management of all Electronic Security System Implemented by HQE Systems. Mr. Ellis leads a team of 10 technicians to provide dedicated Electronic Security Systems installations. Additionally, Mr. Ellis oversees an integral part of the Navy Sustainment program and the Marine Corps Electronics Security Systems program. His duties included supporting the Space and Naval Warfare (SPAWAR) division by working with the military Physical Security and the Provost Marshal's Office (PMO) to coordinate and prepare Statements of Work (SOW) for future contracts. 311 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of datn contained on this sheet is subject to the restriction on the title page of this proposal. Access Control and Camera System Upgrade �� = Rosemead, CA PROJECT ASSIGNED ROLE - SUPPLIER MANAGEMENT I HQE SYSTEMS, INC - SENIOR FIELD ENGINEER Engineering Quality Control and Quality Assurance. Provides CAD Engineering services when required. Manages supply throughput and provides liaison support to the OEM. Significant Accomplishments: Mr. West has 5+ years of direct experience in field ..._.en ineering. CAD engineering, and projectmanagement. Mr. West was personally Involved and was a leader in major Electronic Security Systems (CCN, ACS, and IDS) systems design, upgrade, and maintenance for the United States Marine Corps. With over 1,000+ endpoints, Mr. West successfully performed the duties of the field engineer to ensure all equipment, labor, and systems testing were delivered, executed, and turned over to the Government on time and as directed. I TOP SECRET CLEARANCE, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD I HQE Systems, Inc. 2019—Present: Field Engineer Mr. West is responsible for supervising and leading installation teams in the performance of the current installation or maintenance contract. Mr. West also acts as the direct liaison to the customer during all periods of performance to facilitate communications and deconflict and mitigate any questions or issues that may arise. As a primary liaison between HQE and the OEM, Mr. West ensures that all hardware and software required for the project are available, up-to-date, and prepared for the project. Mr. West is also the Computer -Aided Design (CAD) specialist for HQE and supports the design and development process for all ESS. 40 Kevin • • • •'NETWORK PROJECT ASSIGNED ROLE - LEAD FIELD ENGINEER HQE SYSTEMS, INC - MANAGEMENT TEAM - FIELD ENGINEER Provides the detailed oversight of the schedule, technical staff, and deployment of the :.^ Electronic Security Systems, Systems Integrations, and Software Engineering services. IR Significant Achievements: Mc Ford has over 10 years of Electronic Security Systems (ESS) Technologies integration experience. Additionally, Mr. Ford has over 14 years of project management experience leading multiple teams to complete strategic Department of Defense (USMC, USN, USAF) projects. SECRET CLEARANCE, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2018—Present: Lead Project Manager Mr. Ford performs various duties in support of ESS projects for the Department of Defense. Mr. Ford has comprehensive experience reading blueprints, wiring diagrams, schematic drawings, and engineering instructions to assist the Lead Technician with project planning and implementation. In addition to these duties, Mr. Ford performs testing and diagnostic analysis of ESS equipment for operational capability and functionality for new and existing installations. He is responsible for creating reports and recording data compiled from multiple testing techniques. Mr. Ford uses this testing and diagnostics experience for existing installations to identify and correct faults while troubleshooting ESS equipment. His ESS area of expertise includes working with Honeywell and DMP Bosch Alarm Panels, Pelco Cameras, Vindicator Command, and Control Systems, VICADS Closed Circuit Cameras, Lift Master Sliding Gates, Delta Gates Turnstiles, Vindicator Fence Line IDS, AMAG IDS, etc. 32 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. • • d t Access Control and Camera System Upgrade Rosemead, CA Andrew•' PROJECT ASSIGNED ROLE - LEAD TECHNICIAN HQE SYSTEMS, INC - TECHNICIAN TEAM Lead Technician supervises the technical team and is the first line of supervision for the project. Ensures that all solutions are properly bench -tested, prepared for shipment, installed on-site, and provided test, turnover, and training to the client. r Significant Accomplishments: Mr. Hernandez has 8+ years of direct experience working on designing, installing, maintaining, and integrating Electronic Security Systems (ACS, CCN, IDS). Mr. Hernandez has successfully managed multiple ESS projects. SECRET CLEARANCE PENDING, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2017—Present: Lead Installation Technician Mr. Hernandez performs a wide variety of duties in support of ESS projects. Mr. Hernandez is responsible for reading blueprints, wiring diagrams, schematic drawings, and engineering instructions to assist the Project Manager with project planning and implementation. In addition to these duties, Mr. Hernandez performs testing and diagnostic analysis of ESS equipment for operational capability and functionality for new and existing installations. He is responsible for ensuring all infrastructure for ESS was installed properly. This included mounting exterior and interior conduits for cable pathways, mounting exterior and interior speakers, penetrating exterior, and interior walls for cable pathways, etc. Part of his infrastructure duties is to ensure proper power was applied to all systems. FERNANDO '(HONORABLEComm. PROJECT ASSIGNED ROLE - TECHNICIAN HQE SYSTEMS, INC - TECHNICIAN TEAM ` Expert Technician that will conduct bench -tests, preparation of supplies/materials, properly installing the solution. To include post -project testing of the solution, training to a the clients, and other on -the -ground project requirements. Significant Accomplishments: Mr. Abundis has 5+ years of direct experience working on designing, installing, maintaining, and integrating Electronic Security Systems(ACS, CCN, IDS). Mr. Abundis has successfully installed multiple ESS projects. SECRET CLEARANCE, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2017 -Present: Installation Technician Mr. Abundis is an experienced installation technician with a wide variety of skills. Mr. Abundis ensures ESS installation daily tasks are completed efficiently and effectively with little guidance from the Lead Technician. He is responsible for assuring all ESS infrastructure for a project is installed according to customer specifications. This includes mounting conduit pathways for cabling, terminating cables at their respective components, testing and op -checking functionality of ESS equipment, replacing faulty equipment as identified, etc. Mr. Abundis has key experience installing ACS & IDS Systems and has completed dozens of ESS installations worldwide. 33 ( Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. .� ' Access Control and Camera System Upgrade L Rosemead, CA •E CASTLE - COMMUNITY VOLUNTEER(HOMELESS PROJECT ASSIGNED ROLE - TECHNICIAN HQE SYSTEMS, INC - TECHNICIAN TEAM Expert Technician that will conduct bench -tests, preparation of supplies/materials, properly installing the solution. To include post -project testing of the solution, training to the clients, and other on -the -ground project requirements. 4k -+i Significant Accomplishments: Mr. Castle has 10+ years of direct experience working on '@ designing, installing, maintaining, and integrating Electronic Security Systems(ACS, CCTV, IDS). Mr. Castle has successfully installed multiple ESS projects. Languages: English, Spanish, Korean(Fluent written & oral) CLEARANCE SUBMITTED, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2021 -Present: Installation & Maintenance Technician Mr. Castle is an experienced installation technician with a wide variety of skills. Mr. Castle ensures ESS installation daily tasks are completed efficiently and effectively with little guidance from the Lead Technician. He is responsible for assuring all ESS infrastructure for a project is installed according to customer specifications. This includes mounting conduit pathways for cabling, terminating cables at their respective components, testing and op -checking functionality of ESS equipment, replacing faulty equipment as identified, etc. Mr. Castle has key experience installing ACS and IDS Systems and has completed dozens of ESS installations worldwide. PROJECT ASSIGNED ROLE - TECHNICIAN I HQE SYSTEMS, INC - TECHNICIAN TEAM Expert Technician that will conduct bench -tests, preparation of supplies/materials, properly installing the solution. To include post -project testing of the solution, training to the clients, and other on -the -ground project requirements. .. Significant Accomplishments: Mr. Jauregui has 13+ years of direct experience working on designing, installing, maintaining, and integrating Electronic Security Systems(ACS, CCN, IDS). Mr. Jauregui has personally installed over 1,500+ MCS endpoints. Languages: English, Spanish (Fluent written & oral) SECRET CLEARANCE, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2021 -Present: Installation & Maintenance Technician Mr. Jauregui is an experienced installation technician with a wide variety of skills. Mr. Jauregui ensures ESS installation daily tasks are completed efficiently and effectively with little guidance from the Lead Technician. He is responsible for assuring all ESS infrastructure for a project is installed according to customer specifications. This includes mounting conduit pathways for cabling, terminating cables at their respective components, testing and op -checking functionality of ESS equipment, replacing faulty equipment as identified, etc. Mr. Jauregui has key experience installing ACS and IDS Systems and has completed dozens of ESS installations worldwide. 34 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 0 • w • a Access Control and Camera System Upgrade sr�rE„e_ I—Rosemead, CA 35 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. RUBEN GARCIA - MILITARY VETERAN (HONORABLE SERVICE - Comm. TECHNICIAN) PROJECT ASSIGNED ROLE - TECHNICIAN I HOLE SYSTEMS, INC - TECHNICIAN TEAM Expert Technician that will conduct bench -tests, preparation of supplies/materials, properly installing the solution. To include post -project testing of the solution, training to $ the clients, and other on -the -ground project requirements. Significant Accomplishments: Mr. Garcia has 10+ years of direct experience working on designing, installing, maintaining, and integrating Electronic Security CCTV, ante hasSystems(ACS, IDS). Mr. Garcia has successfully installed multiple ESS projects. Mr. Garcia has personally per installed over 1,100+ MCS endpoints. CLEARANCE SUBMITTED, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD Languages: English, Spanish (Fluent written & oral) SECRET CLEARANCE, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2021 -Present: Installation & Maintenance Technician Mr. Garcia is an experienced installation technician with a wide variety of skills. Mr. Garcia ensures ESS installation daily tasks are completed efficiently and effectively with little guidance from the Lead Technician. He is responsible for assuring all ESS infrastructure for a project is installed according to customer specifications. This includes mounting conduit pathways for cabling, terminating cables at their respective components, testing and op -checking functionality of ESS equipment, replacing faulty equipment as identified, etc. Mr. Garcia has key experience installing ACS and IDS Systems and has completed dozens of ESS installations worldwide. 35 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. PROJECT ASSIGNED ROLE - TECHNICIAN HQE SYSTEMS, INC - TECHNICIAN TEAM Expert Technician that will conduct bench -tests, preparation of supplies/materials, and properly install the solution. To include post -project testing of the solution, training to the clients, and other on -the -ground project requirements. Significant Accomplishments: Mr. Canepa has 5+ years of direct experience working on designing, installing, maintaining, and integrating Electronic SecuritySystems(ACS, CCN, IDS). Mc Canepa has successfully installed multiple ESS projects. CLEARANCE SUBMITTED, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2020 -Present: Installation & Maintenance Technician Mr Canepa is an experienced installation technician with a wide variety of skills. Mr. Canepaa ensures ESS installation daily tasks are completed efficiently and effectively with little guidance from the Lead Technician. He is responsible for assuring all ESS infrastructure for a project is installed according to customer specifications. This includes mounting conduit pathways for cabling, terminating cables at their respective components, testing and op -checking functionality of ESS equipment, replacing faulty equipment as identified, etc. Mr. Canepa has key experience installing ACS and IDS Systems and has completed dozens of ESS installations worldwide. 35 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Access Control and Camera System Upgrade Rosemead, CA • (HONORABLEDesiree Carr - MILITARY VETERAN POLICE) PROJECT ASSIGNED ROLE - CUSTOMER SUPPORT HQE SYSTEMS, INC - CUSTOMER SUPPORT TEAM Provides timely and professional customer and technical support to the clients. Significant Accomplishments: Mrs. Carr has 6+ years of direct experience in providing 24/7/365 customer support. As the lead customer support representative, Mrs. Carr has 90 implemented a hassle -free customer support system that ensures all trouble tickets are resolved on time with the highest level of customer satisfaction. SECRET CLEARANCE, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2017—Present: Business Development Specialist/Customer Service Manager Mrs. Carr provided personable and knowledgeable IT support to customers with various hardware and software -related issues. Mrs. Carr provided in-depth technical support to clients at a Tier 2 level, solving 99.2% of issues without transferring to Tier 3 support. Mrs. Carr coordinated with Level 1 technical support specialists to take over calls outside their level of support and assist customers with more complex technical issues requiring a greater level of personalized care and in greater length. In some situations, Mrs. Carr escalated support desk tickets to Level 3 in the most crucial circumstances and after considerable time had been spent on a single ticket. Additionally, Mrs. Carr onboards and trains all incoming junior tech support specialists. • E 36 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 0 BYBrEMs..��. Contractor's License: C-7 Contractor's License #: 1087628 Expiration Date: 2/28/24 Access Control and Camera System Upgrade Rosemead, CA S 'ATE OF CALIF OP. N E A CONTRACTORS STATE LICENSE BOARD Pert la Oupwr 9 d DI 3 dme Mane wd P-offiSms Leda am rrs kiN aid RepaahN at fit CortxWsSlasl L menoaq re%gp WdCWZ*Zq doesrerb4re+66x0b HOE SYSTEMS INC uconse Number 1067628 Io an" n sia baa asaoraa r m noardf ors mrroado.n K Haspclass�(K,sba9t Gr • LOW VOLTAGE SYSTEMS WiYtYC my M1MOalld arae ste 4n . Frbryry 2a. 2M _ Issued February 24, 2022 d Susan Gramalla, Bn mLnNr in.Iro..,.�er.t.n.Mwaesnm.tLawncva nmev.a4,.4rwreN fr.wn..t.rsrhM.r DawcI FL Fogs, Fie¢SVar a1 ContWtVS Wu.Oe.iW �5.. �wtiw! M1YMI{ X maaew W wry�aam.itMn+w.Aar..+l r.rr�rl 37 i Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Access Control and Camera System Upgrade ff=sYgTEM6_ ry=_ Rosemead, CA Certification Type: Disabled Veteran / Small Business Business Enterprise Contractor's License #: 2001433 Expiration Date: 2023 M,22, 9.38 ANI Supplier profile 38 i Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal 11 PeinfN p1:3(fii 107? 938:61 AH Touerify men nnreni regiBc+tim siahsBn to: himslAuw.ualapmnire.ca.3s. 7G5 Office of Small Business & DVBE Services CartifiWan ID: 2001433 Email Addmas: gaixa&uMiCahgesystms.com Lgal9usineu name HQE systems Inc. BUYnea Web Yore: w,wi.hgesyslems.com Dolnr 9asinns As IDSA} Name 1: 9uMnssphone Nambr. 800,467-3036 Domr Basins. Aa (l Nam. 2: Bushes F. Numb.r. Address: 42095 Rcmingil Aft SudmsTypac suit 109 service Teme u1. CA92590 CMi6otlan Type Statue kam TO (Nq APlmscrl 07;0112011 01(31.1013 Bpi Hicmi Mill 11/1D12W3 11i30R023 Stay 6dormcd! KEEP YWR CERTIFlGIION fROnIF UPDATED! iW RJ at CaleProcure.GGW Quasiux . Emil: a�_ UPI VDGS. l Call 05D5 Main Number. W 6-176i9a0 lot 3 I Rnr 14W. West SK ..M., CA95W5 38 i Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal 11 VA Re =r� . Access Control and Camera System Upgrade Rosemead, CA ATTACHMENT 3: LETTERS OF REFERENCE The City of Rosemead Access Control and Camera System Upgrade (SOLICITATION: 2022-25) Due Date: 29 September 2022 Proposal Prepared For: IN City of Rosemead 838 E. Valley Boulevard Rosemead, CA 91770 POC: Michael Bruckner Title: Assistant City Manager Email: mbrucknerCe citvofrosemead.ore Tel: (626) 569-2106 FIRST -%W SP%_0SB lilocvr cV. Proposal Approved By: HQE Systems Inc. 27419 Via Industria Temecula, CA 92590 POC: Mr. Qais Alkurdi Title: Chief Executive Officer Email: Contracts ODHQESvsteMs. com Tel: (800) 967-3036 X1102 This proposal contains trade secret and ccr4identiai business or financial information exempt from disclosure under the Freedom of Information Act. TrIs proposal nciudec data that shall not be disclosed outside the Government and shall not be duplicated, used, cr di=dosed—in whole or in part—for any purpose other than to evaluate this proposal. Ir, however, a contract is awarded to this cif€ror as a result of—or in connection with—the submics,on of this data. "h_ 3cver. r _ 1�a:l nave ,r, -ghi to d4:Gcate, use, or disclose the data to the extent provided in the rescting contract.. , Thi e _.loci roes not Emit the Gover�menYs right to use the inform atio;: contained in this data if it ° cbtaioed -'rom a of .er ,oarce without restnc,,'ori. The cote subject to this restnctior are c„nta�red in this proposal an' sil attacinmerts. All product names, logo&, and brands arethe property of their respective owners. Ail company,, prcauct, enc service names used in ;his proposal are for identification purposes 40 only. Use of to=_se names, logos, ar.d brands -ices net irr�piy endo>ernent. 39 1 Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. From: Michael G. Campbell 492 SOTRSS Chief, Facilit_yiSecurityOpemtions Hudbint Field Fl, 32574 Access Control and Camera System Upgrade Rosemead, CA Subj: LETTER OF REFERENCE FOR SUCCESSFUL CONTRACT COMPLETION To Whom It May Concern, My name is Michael G. Campbell. I am the Chief of Facility/Security Operations; for the 492nd Special Operations Training Support Squadron (SOTRSS) on Hurlburt Field Fl. As the point of contact for facility and security processes. I am responsible for coordinating and assisting in scoping requirement.% overseeing vendor execution of the requirements, and ultimately ensuring the success of any Cmvemment contract within aur facilities. Recently, I had the opportunity and privilege of providing Subject Matter Expert oversight during installation of a major Intrusion Detection System (IDS) and Access control system contract far the 492 SOTR.SS. Atter careful review and consideration of multiple submission offers from major corporations, the Hmlburt Field Contracting Office selected HQE, Systems, Inc. (HQE) as the installation contractor for this Electronic Security Systems project. During the selection process, it was noted that HQE's proposal was very thorough and their prices were ideal for our requirement. In addition, it was apparent that HQE had the capacity and capabilities to execute the project successfully- Based on the information submitted, the procurement board felt confident that HQE could perform the tasks identified in the Performance Work Specification (PWS), However, it was during the actual installation of the Electronic Security System (ESS)' solution that we recognized HQE is indeed a highly qualified vendor, specifically suited for this type of complex installation. Even when presented with unforeseen eircumstancesi challenges their team, went the extra mile to research and provide expert resolution to those problems. HQE met all agreed to timelines and executed the complex tasks above and beyond written requirements. From the end users perspective we nese extremely satisfied with the teams' pro€essionalism and delivered product, we look forward to working with HQE again in the future. Having vendors like HQE just makes things go smoother and every end user client is left above and beyond satisfied with the final solution and service provided by HQE. 1 enthusiastically recommend HQE as a prime vendor for any Government contract. If you have any questions, please feel free to contact me at 850 881-2367, or at michacl.campbel139(mus.afmil Very Respectfully, Michael G. Campbell 492 SOTRSS Chief, Fniity.+Security Operations ' Note: Detailed of ESS system installed is sanitized for purposes of security MW �i 40 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Access Control and Camera System Upgrade Rosemead, CA ATTACHMENT 4: REQUIRED DOCUMENTS & DATASHEETS The City of Rosemead Access Control and Camera System Upgrade (SOLICITATION: 2022-25) Due Date: 29 September 2022 Proposal Prepared For: City of Rosemead 838 E. Valley Boulevard Rosemead, CA 91770 POC: Michael Bruckner Title: Assistant City Manager Email: mbruckner(@citvofrosemead.ore Tel: (626)569-2106 FIRST I! =`I% �OCVE Wt Proposal Approved By: HQE Systems Inc. 27419 Via Industria Temecula, CA 92590 POC: Mr. Qais Alkurdi Title: Chief Executive Officer Email: Contracts(@HOESystems.com Tel: (800) 967-3036 X1102 This proposal contains trade secret and confidential business or financial information exempt from disclosure under the Freedom of Information Act. This proposal includes data tlhat shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of—or in connection with—the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government's right to use the information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in this proposal and all attachments. All product names, logos, and brands are the property of their respective owners. All company, product, and service names used in this proposai are for identification Purposes • only. Use of these names, logos, and brands does not imply endorsement. 411 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. ?age 118 Attachment B: Bid Forms PUBLIC CONTRACT CODE STATEMENT AND QUESTIONAIRE Public Contract Code Section 10285.1 Statement 11 In conformance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder has _ , has not X been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or Federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1. • Note: The bidder must place a checkmark after "has" or "has not" in one of the blank spaces provided. The above Statement is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution. 11 19 Public Contract Code Section 10162 Questionnaire In conformance with Public Contract Code Section 10162, the Bidder shall complete, under penalty of perjury, the following questionnaire: Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation? Yes No X If the answer is yes, explain the circumstances in the following space. As further discussed in the Instructions to Bidders, Bidder will be required to provide evidence that the person signing on behalf of the corporation, partnership or joint venture has the authority to do so. W P <z 120 Public Contract Code 10232 Statement In conformance with Public Contract Code Section 10232, the Contractor, hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two- year period because of the Contractor's failure to comply with an order of a federal court which orders the Contractor to comply with an order of the National Labor Relations Board Note: The above Statement and Questionnaire are part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Statement and Questionnaire. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution. By. �. Signature Qais Alkurdi Type or Print Name CEO Title Bidder's/Contractor's State of Incorporation: Partners or Joint Venturers: n/a Bidder's License Number(s): Department Industrial Relations Registered No. NOTES: 27419 Via Industria Business Street Address Temecula, CA 92590 City, State and Zip Code (800) 967-3036 X 1102 Telephone Number CA C3633162/1087628 PW -LR -1000873637 1) By its signature on this Bid, the Bidder certifies under penalty of perjury the accuracy of the representations made on the Contract Bid Forms. 2) If Bidder is a corporation, enter State of Incorporation in addition to Business Address 3) If Bidder is a partnership orjoint venture, give full names of all partners or joint venturers. WA 0 _e 124 REFERENCES The following are the names, addresses and telephone numbers for three public agencies for which BIDDER has performed similar work within the past two (2) years: 1. San Pasqua[, Police Department, Valley Center, CA Name and Address of Owner Bob Bishop, Chief of Police (760) 651-5155 Name and telephone number of person familiar with project $250,000+ ongoing Access Control and CCTV system Sept. 2020 - ongoing Contract amount Type of Work Date Completed 2 Port of Tacoma, Washington Name and Address of Owner Darren Harle, (253) 428-8651 Name and telephone number of person familiar with project $300,000+ Access Control, Intrusion Detection CCN Sept. 2020 - ongoing Contract amount Type of Work Date Completed 3. U.S. Navy and Marine Corps, U.S. Bases El n Name and Address of Owner Robert Brown, (843) 718-4759 Name and telephone number of person familiar with project $4,805,496 + ongoing Electronic Security System June 2018 - ongoing Contract amount Type of Work Date Completed Name and Address of Owner Name and telephone number of person familiar with project Contract amount Type of Work Date Completed Page 125 NON -COLLUSION AFFIDAVIT In accordance with Public Contract Code Section 7106, the undersigned, being first duly sworn, deposes and says that he or she holds the position listed below with the bidder, the party making the foregoing bid, that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put In a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. , N Subscribed and sworn before me This_ day of Notary Public in and for the State of California My Commission Expires: Signature Qais Alkurdi Typed or Printed Name CEO Title HQE Systems. Inc Bidder 20_ S�t kA �G�I�COyr I � (Sea 1) 0 W A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of Ca' omia County of oevsl �1 Subscribed and swom to or afi'irmed1befo[e me on this day of 20 11i, by (�IaIS �1��wct proved to me on the basis of satisfactory evidence to be the person who appeared before me. ti ry Kristine Michele O'Brien: COMM # 2395211 .z m RIVERSIDE Countyj� a Calibrnfa Notary Pub 11 .. C�[�F^-'�Comm F tp F S. 2026 C (Seal) Signature AMERICAN5URETY80NDS HQE SYSTEMS, INC 42075 Remington Ave., Ste 109 Temecula, CA 92590 RE HQE Systems, Inc. Surety Letter TO WHOM IT MAY CONCERN: As agent of surety for HQE SYSTEMS, INC., its with great pleasure that we confirm our willingness to support HQE SYSTEMS, INC with payment and performance bords rp to $1,500,000 single contract size. Please note, however, that each bond 's underwritten at the time of its request and 's subject to the underwriting criteria set forth by the surety. Approval will be issued once all parties have agreed to the terms and conditions of the contract. Should you have any questions or concerns regarding the bonding program in place for HQE SYSTEMS, INC., please do not hesitate to contact me. Sincerely, am H. I ewberry Managing Member swl�� Shi mam Gan Trwi ell NOTARY KBLIC Cobb Canty, GEORGIA My Cameission Et#mM/ZM Certified Bonding Services In: Arizona, California, Colorado, Connecticut, Florida, Georgia, Illinois, Kansas, New York, North & South Carolina, Texas, Virgins American Surety Bonds Agency, LLC - Certified Bonding Services (877) 201-8976 (rdf" (404) 329-8156 F* suretybondsagency.com 7re��er • / TEC N OV A GIS COMPANY SYMMETRY TOUCHVIEW MOBILE APPS go Symmetry TouchView combines the power of Symmetry CompleteView Video Management System with the freedom of mobile access to live video, recorded video and PTZ camera control from a powerful, fully integrated interface. Symmetry TouchView Mobile apps are available for the iPodO touch/ iPhone®/ iPad® and AndroidTM smartphones. Users can instantly access, monitor and review live and recorded video from any camera connected to a Symmetry CompleteView recording server in the system. In addition, cameras from multiple servers can be accessed simultaneously with PTZ control. Symmetry CompleteView's powerful Dynamic Resolution Scaling automatically sizes the video for live viewing, significantly reducing network usage and providing higher frame rates over mobile connections. KEY FEATURES • Seamless integration with Symmetry CompleteView Video Management System • Full interaction with Symmetry CompleteView live video and recordings • Utilizes Symmetry CompleteView's Dynamic Resolution Scaling providing optimized video transmission over low bandwidth connections • Incorporates analog, IP, megapixel, and HD video available from Symmetry CompleteView • On-screen PTZ camera controls • Built in support for analog cameras, IP cameras and encoders • Advanced playback capability, including scrub bar control • Customizable view layout • Access video from multiple site locations • Access video from multiple Symmetry CompleteView NVRs & Video Proxy servers COMPATIBLE SOFTWARE TouchView Mobile vl.7.0.22 for Android devices requires: • Symmetry CompleteView v4.4.2 or higher • Android OS v2.2 or higher TouchView Mobile vi.5.0.9 for Apple iOS requires: • Symmetry CompleteView v4.4.2 or higher • Apple iOS 7.0 or higher COMPATIBLE HARDWARE • Compatible with most Android smartphones and tablets (Android OS 2.2 or later). • Supports Apple devices • iPhone • iPad • iPodtouch VIDEO I SYMMETRY TOUCHVIEW TOUCHVIEW MOBILE FUNCTIONALITY -. VIDEO SYMMETRY MANAGEMENT DATASHEET,, ,. Yes Multiple, customizable view layouts Yes Yes Configurable multi camera view layouts Yes Yes Drag and drop view layout configuration Yes N/A Point and click view layout configuration N/A Yes PTZ Camera control Yes Yes Digital PTZ on any camera using iPhone-style stretch, pinch and drag controls Yes N/A PTZ preset positon control Yes Yes PTZ speed control N/A Yes User can view and edit PTZ preset names Yes Yes Simultaneous live display of cameras 30 16 Supports landscape and portrait modes Yes Yes Integrated Dynamic Resolution Scaling for low bandwidth consumption Yes Yes Playback of recorded video Yes Yes Date and time based search recordings Yes Yes Fast forward, skip to beginning/end of clip Yes N/A Pause and play controls for playback of recordings Yes Yes Scrub bar control for easy playback of recordings Yes Yes Take snapshot image from any displayed camera Yes N/A Email snapshot image Yes N/A User selectable video quality levels N/A Yes Adjustable frame rate speed N/A Yes Export and import configuration between devices Yes Yes HTTPS support for both CompleteView and Video Proxy servers Yes Yes 1iAN�Y�1lel ECHNOLO� A G4S COMPANY sales@amag.com www.amag.com • • re � nI e • �EC/�V Y O A G4S COMPANY L_ I fflifflu" :SYMMETRY 1 .. ACCESS CONTROL DATASHEET _ ssa•s+esi�'�.'�?�d�'s`.5"','OE�.".E4„:GVCiA"a" G�''"c'.�f. JAVELIN S870 PROXIMITY CARD READER. The Javelin 5870 is a proximity card reader without keypad for integrated access control. The attractive, contemporary black and silver finish is designed to complement any office or building environment. The Javelin S870 reads 125KHz HID proximity cards. The Javelin S870 is designed for use with the Symmetry range of door controllers and is compatible with all versions of Symmetry software. The Javelin 5870 uses secure, bi-directional, pseudo -random supervised MCLP communications to the door controller. Both the card reader and cable are supervised, and an alarm will be generated if the card reader is tampered with or communications lost. Wiegand communication is also supported between the card reader and controller. KEY FEATURES • Proximity access control card reader for a wide range of security applications • Designed to ft most standard electrical back boxes • Maximum read range of 4" (102mm) dependent on card • Reads 125KHz HID proximity cards • Secure, bi-directional, Pseudo -Random supervised MCLP communications • Wiegand output • Integrated Door Pre -held warning buzzer • Multi -tone audio sounder for access granted or denied • LED feedback for verification of card accepted or rejected • Three color LED alert status indication ACCESS CONTROL I S870 PROXIMITY CARD READER SPECIFICATIONS Model Types • Javelin 5870 - HID 125KHz proximity card readerwith integrated Communicating Distances • All Symmetry door controllers to Symmetry S870 (MCLP) = 3000ft/1000m • All Symmetry door controllers to Symmetry S870 • (Wiegand) = 500ft/150m Dimensions inches (mm) • Width = 3.5" (85mm) 1 • Height = 4.4" (113mm) • Depth= 0.9" (23mm) Operating Environment • -13°F to+158°F(-25°C to +700C) E • 15%to 90% Humidity, non -condensing Power Requirements c • Nominal 12VDC (9-14V) • Maximum current consumption 120mA APPROVALS Radio regulatory approvals • FCC CFR47 Part ISC • EN 302291 EMC Type Testing • EN 301489 Access control product testing • IP44: R & TTE Directive 1999/5/E • UL 294 PURCHASING INFORMATION • 870 — Card only proximity reader SYMMETRY ACCESS CONTROL lrhyjW'W��NN�WW 3.5' (85 mm) 1rleV�Yq`Vel ECHNOLO� A G45 COMPANY sales@amag.com www.amag.com b E O M >✓ U • r1- • / TEC/7l A G15 COMPANY e.) i • SYM M ETRYTM MULTINODE M2150 INTELLIGENT CONTROLLER The muldNODE M2150 range of controllers provides distributed intelligence for your access control system and ensures complete system security, resilience and reliability. When integrated with Symmetry security management software, the M2150 controller range delivers a seamless security management system to protect all types of buildings while maintaining a low cost of ownership. At the core of a standard access control installation is the M2150 database controller (DEC), an intelligent controller with built in database and support for 2, 4 or 8 card readers. Expansion of the system is simple using remote door controllers (DC) that offer the functionality of the DBC without a database onboard, up to a maximum of 16 doors. Expansion beyond 16 doors is achieved by installing additional DBCs and DCs as required, providing solutions that can scale up to many thousands of doors. Each DBC can manage 20,000 cardholders, and this can be increased to a maximum of 250,000 using plug-in memory modules. The M2150 DBU offers the ultimate in flexibility and system design architecture by delivering database intelligence with connectivity to remote door controllers. The M2150 range of controllers provides a resilient and fault tolerant access control solution that will continue to operate in the unlikely event of database server or network infrastructure failure. Using additional input or output modules and controllers the M2150 range can be extended to manage a number of applications, including alarm monitoring. KEYFEATURES • Modular mix and match configuration • Connects to Symmetry management software via LAN, WAN, RS232 or Modem • Each M2150 can control up to 16 doors and readers • Manages 20,000 card holders and 65,000 offline transactions (expandable to 250,000 cardholders • Connect smart card, proximity or legacy magstripe readers using multiNODE current loop protocol (MCLP) • Wiegand and Biometric reader support using optional WIM • Elevator model controls up to 64 doors • Wireless or secure AES encrypted communication options • Available with or without enclosure and power supply • UL Listings: UL 294, UL 1076 ACCESS CONTROL I MULTINODE M2150 SYMMETRY (y1i'PtTh.SiE e . ACCESS CONTROL M2150 Database Unit with Integrated Door Controller (DBC) Each M2150 controller supports 20,000 cardholders (expandable to 250,000) and up to 16 card readers with the addition of optional door controllers. Includes integrated RS232 port. Door input and output controllers connect using RS485. Optional network interface modules are able to provide LAN or wireless access. Enclosure is supplied with 3.5A 12VDC power supply (20VAC or 24VDC input). Homeland Security Edition (HSE)and Hand Geometry variants are available - see price list for details. G4T-M2150-043 2DBC 2 CAB3A W: 16.5in (420ni H: 21.7in (550mm), D: 3.7in (95mm) M2150-2DBC 2DBC 2 Board only W: 8.67in (220mm), H: 9.1 Bin (233mm) • G4T-M2150-041 4DBC 4 CAB3A W: 16.5in (420ni H: 21.7in (550mm), D: 3.7in (95mm) M2150-4DBC 4DBC 4 Board only W: 10.24in (260mm), H: 11.03in (280mm) G4T-M2150-001 8DBC 8 CAB3A* W: 16.5in (420mm), H: 21.7in (550mm), D: 3.7in (95mm) G4T-M2150-015 8DBC 8 CAB5* W: 20.8 (529mm), H: 26.2in (666mm), D:4.lin (105mm) G4T-M2150-040 8DBC 8 RAK3 19" 2U Rack Mount Enclosure. 3.5A power supply M2150-8DBC 8DBC 8 Board only W: I1.03in (280mm), H: 10.24in (260mm) M2150 Database Unit (DBU ) M2150 database unrt supports 20,000 cardholders (expandable to 250,000) and up to 16 card readers with separate door controllers. Includes integrated RS232 port. Door input and output controllers connect using RS485. Optional network interface modules are able to provide LAN or wireless access. An integrated RS232 port is provided. Board only, requires enclosure and power supply. NOTE : The EN-DBU is also available - See separate datasheet M2150-DBU DBU - Board Only W: 9.45in (240mm), H: 63in (160mm) M2150 Door Controller (DC) Extends DBU and DBCto support up to 16 readers. Connects to DBU, 2DBC, 4DBC and BDBC via RS485. Enclosure is supplied with 3.5A 12VDC power supply (20VAC or 24VDC input) G4T-M2150-023 2DC 2 CAB3A W. 16.5in (420mm), H: 21.7in (550mm), D: 3.7in (95mm) M2150-2DC 2DC 2 Board only W.4.65in (I18mm), H: 11.03in (280mm) G4T-M2150-025 4DC 4 CAB3A W: 16.5in (420mm), H: 21.7in (550mm), D: 3.7in (95mm) M2150-41DC 4DC 4 Board only W: 6.89in (175mm), H: I2.6in (320mm) G4T-M2150-002 SDC 8 CAB3A* W: 16.5in (420mm), H: 21.7in (550mm), D: 3.7in (95mm) • M2150-8DC 8DC 8 Board only W: 11.03in (280mm), H: 10.24in (260ni • GA power supply (18VAC or 24VDC input) r L.i ACCESS CONTROL I MULTINODE M2150 SYMMETRY ACCESS CONTROL: NETWORK INTERFACE MODULES Plug-in module that connects to the DBU, 2DBC, 4DBC and 8DBC to provide an IP network interface connection. MN -NIC -4 Provides a 10/100 Mbps network connection for DBU, 2DBC, 4DBC and 8DBC. MN -NIC -4 -ENC* Provides a secure AES encrypted 10/100 Mbps network connection for DBU, 2DBC, 4DBC, 8DBC *Requires export control licensing when exported to certain countries DATABASE UNIT WITH INTEGRATED ELEVATOR INTERFACE Each M2150 elevator controller supports 20,000 cardholders (expandable to 250,000) and up to 64 floors. Includes enclosure and power supply M2150-ELEV-S I elevator 32 floors W: 20in (510mm), H: 20in (510mm), D: 6.8in (172mm) 2 elevators 16 floors M2150-ELEV-EXT-S I elevator 64 floors W: 20in (510mm), H: 20in (510mm), D: 6.8in (172mm) 2 elevator 32 floors Extends to M2150-ELEV to support up to 64 floors or 4 elevators. 4 elevator 16 floors (Add on extension forthe M2150-ELEV, which must be ordered separately) INPUT AND OUTPUT MODULES Plug-in input and output modules mount onto the DBC and DC to provide additional inputs and outputs. The 2DBC, 2DC, 8DBC and 8DC support one module. The 4DBC and 4DC supporttwo modules. M2150-AC8/4 8 4 W: 4.53in (I15mm), H: 3.23in (82mm) M2150-OC4/8 4 8 W: 4.53in (I 15mm), H: 3.23in (82mm) INPUT AND OUTPUT CONTROLLERS Input and output controllers connectto the DBU, 2DBC, 4DBC and 8DBC via RS485 to provide additional VO. Each input or output controller added to an M2150 reduces the maximum number of readers thatthe controller can support by four. M2150-AC24/4 24 4 Board only W: 6.89in (175mm), H: 12.6in (320mm) M2150-OC4/24 4 24 Board only W: 6.89in (175mm), H: 12.6in (320mm) G4T•112150-003 24 4 CAB3A W. 16.5in (420mm), H: 21.7in (550mm), D: 3.7in (95mm) G4T-M2150-021 4 24 CAB3A W: 16.5in (420mm), H: 21.7in (550mm), D: 3.71n (95mm) ACCESS CONTROL I MULTINODE M2150 3�Cfl•rN , � CaCT:ye 91 \YyY9 Stl,�bt hi )8 � % 1 w^'x� na~� ' T.v vx•.a L com=bo to SYANEM sltw cDBC T DJ47AS.kgT<,' ACSYMMETRY CESS CONTROL SYMMETRY Software 2DBC 8DBC Each AC24H or OC412< txe•alleradd !u an V2150 CB'J o -DBC m'1uos xi -.um n,.mter o(rcvdes Jui N� con;:c�ler can wpport by 0vo ENCLOSURES • Description MN-CAB3A +PSU-KIT Hinged lid enclosure with lock and 3.5A 12VDC power supply (20VAC or 24VDC input). W: 16.5in (420mm) H: 21.7in (550mm), D: 3.7in (95mm). Available space for: • DBU with any one of the following: AC24/4. OC4/24,4DC or 2DC • Any two of the following: 2DC, 4DC, AC24/4, OC4/24 • One 8DBC, 8DC, 4DBC or 2DBC MN-CA134A +PSU-KIT Hinged lid enclosure with lock and 33A 12VDC power supply (20VAC or 24VDC input). W: 19.7in (500mm), H: 22in (560mm), D: 4.1 in (105mm) Available space for: • DBU with any two of the following: AC24/4, OC4/24, 4DC, 2DC • One 8DBC, 8DC, 4DBC or 2DBC plus any one of the following: AC24/4, OC4/24, 4DC • One 4DC, AC24/4 or OC4/24 optionally with up to two 2DC's MN -CABS +PSU-KIT Hinged lid enclosure with lock and 6A I2VDC power supply (20VAC or 24VDC input). W. 20.8in (529mm), H: 26.2in (666mm), D: 4.Iin (105mm) Available space for: • One, or any two of the following: 8DBC or BDC MN-RAK3 19'. 21J Rack Mount Enclosure and 3.5A 12VDC power supply (100 to 240VAC input). Available space for: • DBU with any one of the following: AC24/4, OC4/24, 4DC or 2DC • Any two of the following: 2DC, 4DC, AC24/4 or OC4/24 • One BDBC, BDC, 4DBC or 2DBC E n ACCESS CONTROL I MULTINODE M2150 6 as. F °iJ y s SYMMETRY Up7EEi; interface ACCESS CONTROL Flexible reader interface Flexible reader interface options OPTIONAL COMPONENTS MN -RS232 -1 RS232 interface module. Provides a second RS232 interface forthe DBU, 2DBC, 4DBC or 8DBC M2150 -MEM -050K 50,000 cardholder memory module for DBU, 2DBC, 4DBC or 8DBC M2150-MEM-IOOK 100,000 cardholder memory module for DBU, 2DBC, 4DBC or 8DBC 12150 -MEM -250K 250,000 cardholder memory module for DBU, 2DBC, 4DBC or 8DBC WIM2 Wiegand interface module for 2DBC or 2DC. Enables connection of 2 Wiegand readers WI114 Wiegand interface module for 4DBC or 4DC. Enables connection of 4 Wiegand readers WIM8 Wiegand interface module for 8DBC or BDC Enables connection of 8 Wiegand readers MN-RS485-DUAL RS485 reader interface module for 2DBC or 2DC. Enables connection of 2 RS485 readers (contact technical support for compatible readers) MN-RS485-QUAD RS485 reader interface module for 4DBC or 4DC. Enables connection of 4 RS485 readers (contact technical support for compatible readers) ACCESS CONTROL I MULTINODE M2150 SPECIFICATIONS Management Software • Symmetry Professional, Enterprise or Global version 6.1 SP2 or later Operating Environment • +14°Fto 131OF(-10°Cto550C) • 15% to 90% humidity, non -condensing Communications IP Network • M2150 DBU and DBC LAN Interface (10/100 Mbps) Hardwired / Modem • DBU or DBC to PC or Modem (RS -232) = 45ft (15m). RS232 port included as standard • DBU or DBC to DBU or DBC (20mA) = 3000ft (1000m). Up to 32 Controllers per chain • DBU or DBC to DC (R5465) = 3000ft (1000m). Up to 16 Readers per Controller • DBC or DC to Symmetry Reader (20mA) = 3000ft (1000m) • DBC or DC to Wiegand Reader (requires Wiegand Interface Module) = 325ft (100m) Storage Capacities • 20,000 cardholders and 65,000 offline transactions • Optional memory modules increase capacity to 50,000, 100,000 or 250,000 cardholders ��nE<.: _.-Tem„s:,,�����s��_F.«.:�•z �. DATASHEET., SYMMETRY ACCESS CONTROL • I Inputs/Outputs • M2150 controllers support multiNODE 20mA current loop protocol (MCLP) readers • Wiegand reader support via optional (WIM) interface module • Door monitor and Exit request inputs support 2, 3 or 4 state supervision • Relay outputs are rated at 30VDC, 3A max • All input modules and alarms controllers support 2, 3, 4 or 6 state • input supervision • Each AC24/4 or OC4/24 controller added to an M2150 DBU or DBC reduces the maximum number of readers that the controller can support by four NOTE: For single door applications supporting Power over Ethernet, please seethe separate EN -I DBC datasheet. Please refer to price list for part numbers for each referenced item. r A G45 COMPANY sales@amag.com • www.amag.com 1� • /TECHV1llV A G45 COMPANY DATASHEET SYMMETRY ACCESS CONTROL SYM M ETRYTM ADVANCED REPORTING The Symmetry Advanced Reporting module provides users with the ability to generate powerful custom reports. This free of charge add on Symmetry module has been specifically designed to support the creation of tailored reports for information such as employee information, alarms, system status or access control event data. Symmetry Advanced Reporting uses a sophisticated Data Dictionary which compiles multiple database views to simplify report creation. Customized reports can then be stored on the network alongside an included library of standard reports for users to access. Collate data such as employee activity, alarms, system status or event data to measure and analyze by exporting it into various formats including Excel spreadsheets, PDF format or by email. The integrated design tool enables users to customize the look of reports through inclusion of company logos as well as change colors and layouts for a corporate look and reporting standardization. Whether using standard reports from the library or creating something custom the data can be displayed in a variety of formats including graphs and charts. A comprehensive help functionality is available within Symmetry Advanced Reporting to support users designing their own reports. Alongside the help functionality sits an extensive library of step by step training videos to aid users in report creation. Symmetry Advanced Reporting is a comprehensive tool, available as • an add-on from Symmetry V8.0.2 onwards and can run on any PC with a connection to the Symmetry database. Reports can be written by eitherthe Symmetry users themselves, the Symmetry Authorized Certified Reseller or by AMAG Technology. AMAG Professional Services provide a report writing service. For more information contact proservices@amag.com, Symmetry Advanced Reporting encompasses a sophisticated audit capability designed to meet compliance requirements for regulated industries such as NERC CIP forthe electric power industry. KEY FEATURES Report design tool Create unlimited reports from Symmetry database • Advanced audit report capability • Extensive help functionality • Training video library • Sample reports provided • Runs on any PC with Symmetry database connection • Export reports in MS Excel, PDF's or email • Clear graphs and chart data display option • Free of charge add on module for Symmetry V8.0.2 or later ACCESS CONTROL I ADVANCED REPORTING Onsite Times ` � �.. KEY BENEFITS • Design custom reports to meet business requirements • Easy to follow step by step videos for guidance • Export capability enables simple communication of reports • Run quick reports from the sample library • Add corporate styling with design tool • Familiar reporting operation and design tool S Z f N—k-F!Y ...... i .num f PURCHASING INFORMATION Available for download from AMAG Partner Site Compatible with Symmetry v8.0.2 and later A GIS COMPANY sales@amag.com www.amag.com 11 • E r {�n SYMMETRY ACCESS CONTROL N—k-F!Y ...... i .num f PURCHASING INFORMATION Available for download from AMAG Partner Site Compatible with Symmetry v8.0.2 and later A GIS COMPANY sales@amag.com www.amag.com 11 • E P& MAIN PROPOSAL FOR (MAINTENANCE): The City of Rosemead Access Control and Camera System Maintenance Proposal Prepared For (SOLICITATION: 2022-25) Due Date: 29 September 2022 City of Rosemead 838 E. Valley Boulevard Rosemead, CA 91770 POC: Michael Bruckner Title: Assistant City Manager Email: mbruckner(akitvofrosemead.ore Tel: (626)569-2106 j01. \�J NF) (,cV# - �CVF. 0 Proposal Approved By: HOE Systems Inc. 27419 Via Industria Temecula, CA 92590 POC: Mr. OaisAlkurdi Title: Chief Executive Officer Email: ContractsPHQESvstems.com Tel: (800) 967-3036 X1102 This proposal contains trade secret and confidential business or financial information exempt from disclosure under the Freedom of Information Act. This propcsa! includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of—or in connection with—the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government's right to use the information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in this proposal and a!I attachments. All product names, logos, and brands are the property of their respective owners. All company, product, and -.e:mce names used !n thiserc;pcsal aye for ldent`:icarion purposes only. Use of these names, !ogos, and crands does not'implkendorsement. pFpT Access Control and Camera System Maintenance Rosemead, CA • Table of Contents 1. Cover Letter 3 2. Company Information 4 2.1 Why Our Customers Choose Us 4 2.2 What We Offer 4 3. HQE's Technical Capabilities & Proposed Solution 5 3.1 HQE's Full Electronic Security Systems (ESS) Capabilities 5 3.2 HQE's In -House Full Service Electronic Security Systems Capabilities 6 3.3. HQE's In -House Full ESS Maintenance Capabilities 7 3.4 HQE's Proposed Solution For This Project 8 3.4.1 Project Key Issues/Obstacles To Mitigate 9 3.5 HQE's Project Methodology To City of Rosemead's Requirement 11 4. Staffing, Cost, and Customer Support 13 4.1 Project Staffing Plan 13 4.2 Cost 13 4.5 Customer Support 14 S. Project Support Plan 15 5.1 Where We Support Our Customers From 15 5.2 HQE's Dedicated Experienced Contract & Technical Leaders 16 5.4 Credentials Of HQE's Dedicated Electronic Security Systems (ESS) Team 19 6. Key Past Performance (Last 3 Years) 20 6.1 Successful Relevant Projects For Reference 21 ATTACHMENT 1: DETAILED COMPLIANCE MATRIX 25 ATTACHMENT 2: RESUMES & COMPANY CERTIFICATION 27 ATTACHMENT 3: LETTER OF REFERENCE 37 2 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Iasi 111ro 1. Cover Letter To the City of Rosemead's Procurement Board, Access Control and Camera System Maintenance Rosemead, CA HOE Systems, Inc. is a Service -Disabled Veteran -Owned Small Business (SDVOSB) with its global headquarters in Temecula, CA. HOE Systems is pleased to submit a response to the City of Rosemead's request for an offer regarding Access Control and Camera System Maintenance Service. Since 2014, HOE Systems has been designing, engineering, installing, and maintaining major Access Control Systems (ACS), Intrusion Detection Systems (IDS), and Video Surveillance Systems (VSS) solutions for a host of clients worldwide. Specifically for this opportunity, HOE will provide a solution that meets all of the specifications set forth by the City of Rosemead for the Access Control and Camera System Maintenance project. The following are the key points to HQE's proposed solution: 3 An experienced local California company with all the required licenses, certifications, and experiences to successfully start the project on day one of the contract award. A dedicated team that has maintenance expertise of the existing and proposed new AMAG systems being upgraded into the City's facilities A fully dedicated technical team that will provide customer service 24/7 for 365 days A responsive local technical team that can provide any emergency services when necessary Full turn -key preventive maintenance service that meets all OEM standards The Access Control and Camera Systems Maintenance Service solution being offered for solicitation 2022-25 from HOE meets or exceeds all specifications of the stated requirements. HOE acknowledges, understands, and complies with all FARS, Scope, Requirements, and Instructions outlined in the document(s), the Statement of Work (SOW), amendments, and attachment(s) provided by the City of Rosemead. If you have any questions or concerns, please contact our dedicated team for this project: Contract Issue POC: Mr. Qais Alkurdi Chief Executive Officer Contracts 0HOESvstems.com (800) 967-3036 Ext 1102 Technical Issue POC: Mr. David Ditto Lead Program Manager /ACS and VSS Expert BDc@HOESvstems.com (800) 967-3036 Ext 1109 Customer Support: Ms. Desiree Carr Customer Account Manager BDAHOESvstems.com (800) 967-3036 Ext 1106 Company Name: HOE Systems, Inc. Address: 27419 Via Industria, Temecula, CA 92590 Phone/Fax: 1 (800) 967-3036 / 1(760) 645-7183 Classification: Certified California Disabled Veteran Business Enterprise (2001433/ACTIVE) Certified California Small Business Enterprise (2001433/ACTIVE) Licensed & Bonded California C7 Contractor (1087628/ACTIVE) DUNS/UEINumber: 079240822/YGCSL35ZWAD7 CA SB/DVBE: 2001433 CAGE Cade: 72W82 SAM/WAWF: CERTIFIED/ACTIVE FederalEIN: 46-4509670 SDVOSB: CERTIFIED/ACTIVE VA VetsFirst: CERTIFIED/ACTIVE CSLB C7 LIC: 1087628/ACTIVE Authorized Official, • Qais Alkurdi, CEO - Disabled Veteran/Retired 3 ) Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Ila ltk�� % tiDunls =- VERIFIED 2. Company Information 2.1 Why Our Customers Choose Us HQE Systems, Inc. (HQE) is a Service Disabled Veteran Owned Small Business (SDVOSB) with its global headquarters in Temecula, California. HQE was founded by service -disabled veterans who wanted to continue to serve our communities after honorably serving in the military. For a short period, the founders of HQE worked as Subject Matter Expert (SME) Engineers and managers for our nation's largest Fortune 50 technology companies. With the work ethics sharpened in the military and the technical and project management knowledge gained from working for Fortune 50 companies, the founders of HQE decided to open its door officially in 2014. Since then, HQE has grown to become an internationally recognized full-service technology company servicing over 1,000+ sites worldwide. Access Control and Camera System Maintenance Rosemead, CA ast� n sr�r� 0 s '.' lis i�� R The value of HQE goes beyond just our technically exceptional offer and price. Since 2014, we have continued solving problems for our clients through innovative software development and systems integration. Any company can offer a piece of equipment and install it. That's the easy part. But very few are capable of integrating legacy technologies with modern systems. Ultimately, our new customers always become our longtime customers due to our ability to solve problems others won't touch. We solve problems! But more importantly, we will ALWAYS GO THE EXTRA MILE TO SERVE YOU AND YOUR TEAM! 2.2 What We Offer - � (�■ _ ALEIXT ' � ALERT O SURVEILLANCE ACCESS INTRUSION OUTDOOR INDOOR ELECTRONIC SOFTWARE SYSTEMS CAMERAS CONTROLS DETECTION GIANTVOICE PAGING MASS ALERTS DEVELOPMENT INTEGRATIONS 4 ( Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. E • M Access Control and Camera System Maintenance • aYa� Rosemead, CA w • 3. HQE's Technical Capabilities & Proposed Solution 3.1 HQE's Full Electronic Security Systems (ESS) Capabilities HQE provides full turn -key solutions and services for all ESS capabilities. Our ESS engineering and technical teams have the experience and know-how to support projects of any size and scope successfully. HQE can provide solutions for systems design, planning, installation, upgrades, and sustainment services. We can provide the full spectrum of solutions as a full turnkey service because all of the core capabilities are in-house. HQE can provide full solutions for the capabilities listed below: O SURVEILLANCE ENTRYPOINT CAMERAS SYSTEMS COMMAND CENTERS ACCESS INTRUSION MONITORING CONTROLS DETECTION SERVICES Command Centers: Single to multi -site command and control capabilities. Access Control Systems: Locks, card readers, and software management systems. Intrusion Detection Systems: Perimeter, windows, and door alarms. Video Surveillance Cameras: Indoor, Outdoor, Fixed, and PTZ cameras with licenses. Entry Point Systems: Single & multiple entry point pedestrian and vehicle access systems. Monitoring Services: Dedicated or systems alarm /alert coordination services. Maintenance Services: Short & Long Term Preventative & Corrective Maintenance. ESS Consulting Services: Design, Engineering, Upgrade, & RFP Management Services Compliance Subject Matter Experts: With over 155+ years of combined ESS hands-on experience, HQE has demonstrated mastery of understanding the compliance laws of the industry. Our clients have the utmost confidence in our team to successfully engineer, install, and maintain systems within the compliance laws and regulations identified below. ass L I S SA TAA = N'% COMPLIANT COMPLIANT COMPLIANT NFPA X19 * Note: HQE provides a solution and not a compliance service. 5 i Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Access Control and Camera System Maintenance Rosemead, CA 3.2 HQE's In -House Full Service Electronic Security Systems Capabilities 'Note: The image above is provided for reterence only. For the actual system nemg proposea, see attached technical datasheets. HOE prides itself in providing all of the design, installation, testing, training, and maintenance service with our in-house Video Surveillance Systems (VSS), Access Control Systems (ACS), and Intrusion Detection Systems (IDS) Subject Matter Expert (SME) Engineers and Technicians. HOE's Electronic Security Systems Maintenance Service capabilities include (not limited to this list): Z• Monitoring Command and Control (C2) Software > Software Upgrades Full ACS Software Mobile ACS Software :• Controllers n Door Controllers Network Controllers Wireless Controllers Access Systems n Key Pads Proximity Readers ID Badge Readers :• Intrusion Systems > Motion Sensors Contact Sensors Proximity Devices :• Video Surveillance > All CCTVs Video Management Video Recording > Monitoring Solution Closed & Open Systems Tracking & Recognition HOE is capable of providing a component upgrade to your existing system or a full solutions consultation, design, installation, upgrade, and or maintenance service. With all of the engineering design and installation team on hand, HOE can quickly solve your issues and be on-site to install within weeks if not days! 6 1 Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 0 E C] Access Control and Camera System Maintenance Rosemead, CA 3.3. HQE's In -House Full ESS Maintenance Capabilities High Quality OEM Standard Maintenance Service Inspections Preventive Maintenance (PM) Detailed & Timely Reporting Corrective Maintenance (CM) Mechanical Inspections 1 Battery PWR Checks Verify Op Controls Verify Proper Voltage Check Data Logs Verify Software Verify Wiring/Fuses Verify Connections Inspect Recorders Check Doors & Locks it Check Door Controllers Check Keypads I r� Inspect Enclosures Aso.�.�- ' Inspect Housing Clean Connectors Clean All Surfaces tj Rust Prevention Check Cameras Verify IP Endpoints Logging Test Results ►►i�i��11111 Clean Cameras Check NVR Storage Ali HQE's in-house factory -trained maintenance teams are agile and highly efficient at ensuring the highest systems readiness for our client's Intrusion Detection Systems. HQE's Subject Matter Expert (SME) Maintenance Technicians currently perform short- and long-term maintenance support contracts worldwide. Working in every environment (humid, dry, extreme heat/cold, dusty/sandy, tropical jungles, unstable local power, tornado/hurricane susceptible areas) on all known major brands. With real-world hands-on maintenance experience, HQE is capable of providing the below maintenance solutions: Electrical Inspections Mechanical Inspections System Performance Battery PWR Checks Verify Op Controls Verify Proper Voltage Check Data Logs Verify Software Verify Wiring/Fuses Verify Connections Inspect Recorders Check Doors & Locks Inspect Servers Check Door Controllers Check Keypads Inspect Readers Inspect Contacts Inspect Enclosures Inspect Camera Lens Inspect Housing Clean Connectors Clean All Surfaces Rust Removal Rust Prevention Check Cameras Verify IP Endpoints Logging Test Results Check Alarms Clean Cameras Check NVR Storage Note: i ne above table is to demonstrate part or the maintenance tasks only. There are more tasks associated with a full maintenance service. After performing specific or general preventative (pM) or corrective maintenance (CM), HQE's in-house factory -trained maintenance teams provide scheduled detailed post -service reports. These reports are highly thorough and provide our clients with a way -forward plan to help extend the life of the outdoor warning sirens and control systems. 7 I Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Access Control and Camera System Maintenance 'j Rosemead, CA 3.4 HQE's Proposed Solution For This Project Specific to this solicitation (RFP 2022-25), HOE can provide the specified Access Control and Camera System Maintenance Service for the City of Rosemead. As HOE is a brand agnostic systems integrator and maintenance service provider, HOE is capable of providing factory -level standard inspections and preventive and corrective maintenance on all known brands and equipment on the market today. After careful analysis and study of the solicitation, HQE proposes a simple but highly effective service solution. HOE prides itself on being light on overhead and heavy on technical experience and capabilities. To ensure the highest probability of success for this maintenance service contract, HOE will provide: A Task Organized Maintenance Service Support Package. HQE's dedicated maintenance team will service the City of Rosemead with complete electronic security systems maintenance by providing factory -level maintenance support. This ensures that the proposed maintenance service solution is REQUIREMENTS focused and not cookie -cutter. This task -organized approach to providing solutions is HQE's signature approach to mitigating pain points for our current long-term maintenance contract clients. Too often, the maintenance industry cookie -cutter packages that are too large or light on the technical service which ultimately causes delays or budget creeps. While leading technicians in the military communications maintenance units and managing the maintenance departments forthe Fortune 50 aerospace & defense communications companies, we have observed and experienced the ideal ways to complete complex projects while reducing the overall cost for our clients. This is truly the competitive advantage of HOE over our competitors. We can provide our customers with Fortune 50 size OEM maintenance service quality at a small business price. FULL IN-HOUSE ELECTRONIC SECURITY SYSTEMS PROVIDER ACCESS CONTROL ALARM SIRENS VIDEO SURVEILLANCE ALERTING SYSTEM INTRUSION CONTACTS BREAK GLASS SENSOR 8 ) Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. A fi 3.4.1 Project Key Issues/Obstacles To Mitigate Access Control and Camera System Maintenance Rosemead, CA The following information demonstrates that HQE has studied, assessed, and developed achievable and sustainable solutions to ensure the success of this project. The following information is only to highlight the key issues of the project. In HQE's Attachment 1 (Detailed Compliance Matrix), HQE's senior management team, the dedicated lead project manager, engineers, and technicians have developed a fully comprehensive plan of action for every scope of work specification. It is to note that any contractual terms will be adhered to in addition to providing the specified requirements by the City of Rosemead. HQE's Project Approach and Solution For The City of Rosemead's Maintenance Service Project 1 The City of The City of Rosemead requires an additional proposal for ongoing maintenance of the Access Rosemead's Control and Camera Systems. Requirement HQE's Proposed As a full maintenance service solutions provider for Access Control and Camera Systems, HOE will Solution Plan provide a maintenance plan that will include: • Customer Support 24/7 • Preventative maintenance to include quality inspections of hardware/software and database maintenance • Visual inspection for all majorcomponents • Performance of complete maintenance of mechanical components, digital Network and camera, and monitoring systems as requested • Assistance in the design of systems for City facilities as needed and determined by the City representative • Additional material or labor necessary to complete installation HQE's Project Approach and Solution For The City of Rosemead's Maintenance Service Project 2 The City of The City of Rosemead requires a responsive customer support service. Rosemead's Requirement HQE's Proposed HOE has a dedicated customer support team and plans for the City's project. HQE has dedicated Solution Plan the two JR. Project Managers as the primary POCs for all technical customer support staff. Primary customer support staff: • Mr. Jason Jensen, Access Control and Camera Systems Expert, with over 15 years of experience with the proposed solutions and systems. Lives within 40 min from Rosemead. • Mr. Ruben Garcia, Access Control and Camera Systems Expert, with over 30 years of experience with the proposed solutions and systems. Lives within 35 min from Rosemead. HQE's planned preventive & correct maintenance service will consist of: • All preventive maintenance (PM) will be planned per the specified requirements of the RFP. It should be noted that all systems maintenance will be per the OEM recommendations and specifications. • Corrective maintenance (CM) issues identified during the PMs will be serviced for all works that are not replacing major end items or systems. To stay within the City's 9 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Access Control and Camera System Maintenance SysT�M6ILI .� Rosemead, CA budget, HQE assumes that the CMs for the endpoints or major systems components will require an additional budget from the City. These items identified for replacement or CM will be submitted in a CM request report to the City per the City's RFP specifications. No work will be executed by HQE without written approval from the City's approved authorities. HQE's 24/7/365 Customer Support plan consists of: • HQE will provide the City with multiple customer support communications means: o Technical Support Website Portal 0 800 Technical Support Telephone Number 0 Direct Emails and Phone Numbers for Assigned Customer Support Team HQE's Response Times To The Customer Support Requests: • HQE will provide prompt responses to all non -urgent technical inquiries. Normally, all inquiries are addressed within 24 hours of receiving the communications. • HQE will provide a technical response (web portal, phone call back, email response) for all urgent matters within 2 hours of the request. • HQE's technical support team will address the issue remotely for the City to alleviate any delays for issues that can be remotely resolved. • HQE's technical support team will respond on-site within 2-4 business days for all non -urgent systems issues. • If deemed urgent by the technical team, HQE's technical support team can deploy within a reasonable period to address the issues on site. HQE's Project Approach and Solution For The City of Rosemead's Maintenance Service Project 3 The City of The City of Rosemead requires maintenance service at multiple facilities across the City. Rosemead's Requirement HQE's Proposed HQE's dedicated team is task organized to provide services to the City at the designated multiple Solution Plan sites. HQE's team has the following capabilities to support this requirement. • A service team that has already visited all of the sites to ensure that the assigned project managers and engineers understand the constraints of the location. • Multiple maintenance service teams assigned to the City's project. • Multiple service vehicles to transport the technical team with the tools and materials. HQE will have an assigned rotating maintenance service plan that will allow the experienced team with direct project knowledge to be available for the scheduled and non-scheduled services support tasks. 10 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposol. • • on Y = Access Control and Camera System Maintenance sYsrE , ,_ Rosemead, CA 3.5 HQE's Project Methodology To City of Rosemead's Requirement HQE utilizes a simple but highly effective modified waterfall project management process that is ideal for The City of Rosemead's need for this specific Access Control and Camera System Maintenance project. Based on the RFP 2022-25 HQE's dedicated maintenance project management team has established the following waterfall project management goals and milestones. PLANNING INSPECTION SCHEDULED ' Note: The proposed estimated days above do not consider any scheduling conflicts, unexpected changes to the availability of supplies from the manufacturer, inclement weather, COVID-19 Pandemic, and/or civil unrest issues that may cause delays in the overall project. HQE will inform the City of Rosemead of any potential delays if any arise during any phase of the project. Initially DRAFTED Phases to support the City of Rosemead's maintenance requirements. Planning Phase CONTINUOUS 1 This phase is initiated when HQE receives the intent to award notice from the client. CUSTOMER �¢Q Z?: Zxi SERVICE PHASE PHASE ZI 7= wzw p¢ PHASE PHASE PHASE C?Oa w X i—u Conduct an internal kickoff meeting with the HQE's designated staff and the OEM/Suppliers HOE's Dedicated Program & Project Managers will Manage This Entire Process For The Client to prepare for the project. ' Note: The proposed estimated days above do not consider any scheduling conflicts, unexpected changes to the availability of supplies from the manufacturer, inclement weather, COVID-19 Pandemic, and/or civil unrest issues that may cause delays in the overall project. HQE will inform the City of Rosemead of any potential delays if any arise during any phase of the project. Initially DRAFTED Phases to support the City of Rosemead's maintenance requirements. Planning Phase Participant(s) 1 This phase is initiated when HQE receives the intent to award notice from the client. HQE The City of Rosemead AMAG & Other 2 Goals of this phase are: 3 Coordinate and finalize all administrative (contract) requirements X X 4 Conduct an internal kickoff meeting with the HQE's designated staff and the OEM/Suppliers to prepare for the project. X X 5 Coordinate the details of the official kickoff meeting for the project between HQE's designated staff and the City of Rosemead's stakeholders. X X 6 Conduct the official kickoff meeting to include: • Project team introductions X X • Request for any final information/updates for the project • Discuss general milestones & schedule 7 Create the project milestones and schedule based on the discussions with the OEM & client X X 8 This phase ends when the plan is established by HQE and approved by the client Inspection Phase Participant(s) 1 This phase is initiated when HQE receives the approval for the updated project plan based on the information gathered duringthe planning phase. HQE The City of Rosemead AMAG & Other 2 Goals of this phase are: 3 Study of the technical design of the specified systems to be serviced to include the review of the comprehensive overall system architecture. X X 4 Study the previous historical documents of the system's operational readiness and trending issues to project any bill of materials (80M) that may help to identify potential long lead X X issues for supply management. 5 HQE to contact the supplier and update the overall lead times of the supplies potentially X being ordered for the Client that may impact the project's execution phase. X 6 All critical components that have malfunctioned will be reviewed with the OEM for potential X manufacturing issues. X 111 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. tlGa.� ~c— Access Control and Camera System Maintenance Rosemead, CA 7 HQE to coordinate with the client's project POC to confirm the execution schedule. X X 8 This phase ends when the planned execution schedule is finalized, and all potential supply issues are reported. Scheduled Service Phase Participant(s) 1 This phase is initiated when the exact date is confirmed for HQE's team to be on-site to perform the hands-on execution of the project. HQE The City d Rosemead AMAG & Other 2 Goals for this phase are: 3 Link up and meet the Client's POC and any other stakeholders on site. X X 4 HQE to coordinate with the City of Rosemead to capture all on-site DOS and DON'TS that were not previously identified. X X 5 HQE to initiate the hands-on service (inspection, preventative maintenance, corrective maintenance as per the solicitation instructions). X X 6 Conduct internal testing of the system installed to the OEM's proper function standards. For any test results that do not meet the OEM standards, HQE will fix the issue to ensure all internal tests meet the OEM standards for the final performance. X X 7 HQE to coordinate with the client for the test and turnover date for post -service testing. X X 8 This phase ends when the testing and turnover date is agreed to by all parties. Test and Report Phase Participants) 1 This phase is initiated when the test and turnover date are agreed to by HQE and all stakeholders. (HQE & City of Rosemead) HQE The City d Rosemead AMAG & Other 2 Goals for this phase are: 3 Detailed site walkthroughs of all the works performed by HQE. X X 4 HQE to test the agreed-upon percentage of the system with the client to ensure the proper functioning of the system per the OEM standards. X X X 5 HQE to fix any issues found during the test and turnover phase. X X 6 HQE to provide the client with the systems test and turnover files/ report. X X 7 HQE to conduct any training required by the client per the RFP. X X 8 This phase ends when the client signs off on the test and turnover certificate. Customer Support Phase Participant(s) 1 This phase is initiated when the client accepts the system. HQE The City of Rosemead AMAG & Other 2 Goals of this phase are: 3 Provide the level of customer support as required in the solicitation for all technical issues that may arise during the set time duration of the contract. X X 4 Provide the service calls as specified in the solicitation required by the Client. I X X 5 Provide as agreed to/required virtual refresher training. X X 6 Provide the required report specified in the solicitation to the client. X X 7 iThis phase ends on the last day of the specified solicitation performance task requirement. * NOTE: HQE's initial plan can be modified if the City of Rosemead desires. We understand that the details of the project and timelines may have changed since the posting of the solicitation. 0 12 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. - , Access Control and Camera System Maintenance • s,.srE Rosemead, CA 4. Staffing, Cost, and Customer Support 4.1 Project Staffing Plan • HOE is a full-service Electronic Security Systems (ESS) maintenance service provider. For every project, the leaders of HQE ensure to build the right team for the maintenance project. This ensures that the managers and technicians with the appropriate experience are assigned to ensure the highest quality of service is delivered. For the maintenance project for the City of Rosemead, HQE has drafted the following staffing plan. HQE has assigned a primary and backup team for all key billets. HQE conducts a weekly projects status meeting between the Primary and Backup teams. This ensures that in the event of a teammate replacement due to medical or other emergencies, the transition will be transparent to the City of Rosemead. Any transition will be coordinated with the responsible authority for the Client on the project. # Key Billets Primary BackUp Current Staffing Plan I Program Manager Mr. David Ditto Mr. Charles Lewis Dedicated Personnel / Planned 2 Project Manager Mr. Nick Ellis Mr. Charles West Dedicated Personnel / Planned 3 Field Engineer Mr. Jason Jensen Mr. Kevin Ford Dedicated Personnel / Planned 4 Technicians Mr. Ruben Garcia Mr. Andrew Hernandez Mr. Fern Abundis Mr. Joe Castle Mr. Curt Canepa Mr. Jaime Jauregui Dedicated Personnel / Planned 5 1 Customer Support Ms. Desire Carr Ms. Rosina Melian Dedicated Personnel/ Planned 4.2 Cost # Budget Summary - Options Estimate 1 I OPTION #1- Annual Sustainment $ 24,854.55 Total Estimate $ 24,854.55 * Discount: HQE is a Service -Disabled Veteran -Owned Small Business (SDVOSB). As a small business, HQE appreciates all payments executed NET 15 or sooner. For NET 15 or sooner payments, HQE will provide One Percent (1%) Discount. 13 ( Page HCE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. FM Access Control and Camera System Maintenance BVSTCMs11Nc_ Rosemead, CA 4.5 Customer Support HQE to provide the City of Rosemead with robust timely customer service to ensure the highest level of support and the system is at the highest operational readiness levels. HQE will ensure to provide the support specified in the RFP. If the City of Rosemead requires customer support, the following support system is in place to ensure customer satisfaction. How HQE provides support to our customers. Once the contract is awarded, HQE's lead project manager will provide the City of Rosemead access to HQE's Customer Support Portal. The City of Rosemead's designated project POC will be able to easily and securely submit any issues into the portal. The Customer Support Portal will provide the City of Rosemead with the following capabilities: ■ Toll -Free Phone Support: A toll-free number will be provided to the customer upon contract award. The customer can call the dedicated customer support team via the toll-free number 24/7. This toll-free number is linked to the dedicated support team. Once calling this toll-free number, the customer will be connected to the support team to receive the support request information over the phone. Once the information is collected, the customer support team will submit this requirement to the customer support portal. From that point forward, the customer will be informed of the response and the proposed resolution. • A 14 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Access Control and Camera System Maintenance • Rosemead, CA P S. Project Support Plan 5.1 Where We Support Our Customers From HQE's global headquarters is located in the Westside Technology Park of Temecula, California. HQE's HQs consist of the company's management division, technical staff offices, and two major supply warehouses. Our supply warehouses are stocked with 5% to 10% of high -usage repair parts. Recently, HOE has increased the quantities of the in -stock parts to mitigate the long-term lead times. In addition, HOE has an in-house technical laboratory to support any advanced systems integrations and upgrades. As a global service provider, HOE provides support from multiple locations. Main HQ Office Eastcoast HQ Office European Support Office 27419 Vialndustria 4900 O'Hear Ave MOhldorferStrasseI Temecula, CA 92590 Suite 10 85661 North Charleston, SC Forstinning- Germany © © Technical Support Locations 0 tv,11- ® © • Charleston, SC Headquarters Office • Temecula, CA _ HQE's Technical Support Teams/Partners Locations Region I: Western U.S. Region ll: Central U.S. Region III: Eastern U.S. Sacramento, CA Houston, TX Washington, D.C. Los Angeles, CA San Antonio, TX Quantico, V.A. San Diego, CA Nashville, TN Raleigh, NC Seattle, WA Little Rock, AR Manchester, NH Phoenix, AZ St Louis, MO Atlanta, GA Salt Lake City, UT Louisville, KY Tampa, FL Albuquerque, NM Indianapolis, IN (Pending) West Palm Beach, FL Denver, CO Oklahoma City, (Pending) New York City, NY Note: Europe (Region IV) & Asia (Region V) support team/partner locations not shown. Locations do not depict a formal office. Rather HQE has full-time, part-time, independent contractors, and value partners that can provide support if required. 15 ( Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use of disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Access Control and Camera System Maintenance �VSTEM6. , Rosemead, CA • 5.2 HQE's Dedicated Experienced Contract & Technical Leaders Mr. Qais Alkurdi has over 17+ years of Access Control and Camera System Maintenance experience. His experience ranges from being an on -the -ground technician in multiple combat zones to managing major government projects after his honorable military service. From the beginning of his career, Mr. Alkurdi has fulfilled all the key positions for complex projects. As the Chief Executive Officer for HOE, Mr. Aikurdi is responsible for managing all aspects of this contract to ensure compliance with and adhere to all aspects of the terms and conditions of the service agreement. Mr. Alkurdi will be intimately involved from contract award to the end of contract turnover. Mr. Alkurdi will ensure the team provides quality service and the best solution to the City of Rosemead. Mr. Alkurdi has successfully managed over 250+ major complex contracts for Fortune 50 companies and HOE since being honorably discharged from the military. "I 3c= lA w Qais Aikurdi Corporate Monitor/Contract Manager �SOASt- (rvl Mr. Qais Alkurdi has over 17+ years of Access Control and Camera System Maintenance experience. His experience ranges from being an on -the -ground technician in multiple combat zones to managing major government projects after his honorable military service. From the beginning of his career, Mr. Alkurdi has fulfilled all the key positions for complex projects. As the Chief Executive Officer for HOE, Mr. Aikurdi is responsible for managing all aspects of this contract to ensure compliance with and adhere to all aspects of the terms and conditions of the service agreement. Mr. Alkurdi will be intimately involved from contract award to the end of contract turnover. Mr. Alkurdi will ensure the team provides quality service and the best solution to the City of Rosemead. Mr. Alkurdi has successfully managed over 250+ major complex contracts for Fortune 50 companies and HOE since being honorably discharged from the military. Mr. Ditto has over 14+ years of direct Access Control and Camera System Maintenance experience. A certified Project Management Professional, Mr. Ditto has managed major complex projects for clients from both sides of the project. Mr. Ditto has years of experience designing and drafting systems requirements as a Government Official. This experience allows Mr. Ditto to see what obstacles our clients are trying to overcome for any size project. With this experience, Mr. Ditto can manage the solution to meet the client's short-term and long-term sustainment requirements. The industry considers Mr. Ditto a subject matter expert for all Access Control and Camera System Maintenance aspects. Mr. Ditto has designed, installed, upgraded, and maintained over 6,000+ Electronic Security Systems worldwide. With his hands-on experience and honed contact management skills, Mr. Ditto will oversee and ensure every step of the contract delivery process. 16 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. • VA G David Ditto Prograrn Manager -U r Pq , e _ Mr. Ditto has over 14+ years of direct Access Control and Camera System Maintenance experience. A certified Project Management Professional, Mr. Ditto has managed major complex projects for clients from both sides of the project. Mr. Ditto has years of experience designing and drafting systems requirements as a Government Official. This experience allows Mr. Ditto to see what obstacles our clients are trying to overcome for any size project. With this experience, Mr. Ditto can manage the solution to meet the client's short-term and long-term sustainment requirements. The industry considers Mr. Ditto a subject matter expert for all Access Control and Camera System Maintenance aspects. Mr. Ditto has designed, installed, upgraded, and maintained over 6,000+ Electronic Security Systems worldwide. With his hands-on experience and honed contact management skills, Mr. Ditto will oversee and ensure every step of the contract delivery process. 16 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. • • th Access Control and Camera System Maintenance Rosemead, CA Charles Lewis Program Manager - QC/QA 4 PMP` snsa,.e Pq = C p Mr. Charles "Chuck" Lewis has been hand-picked for this project to ensure all of the services and solutions provided are of the highest quality. With over 27+ years of leadership and technical experience, he is known as a true subject matter expert for Access Control and Camera System Maintenance solutions. Mr. Lewis has successfully managed strategic communications/security assets on U.S. Naval submarines, ships, aircraft, and military installations, protecting our nation's most sensitive and strategic sites. Mr. Lewis is known for meticulous attention to detail. As a Project Management Professional, he understands how to maximize the team's productivity in any environment for any project. - Mr. Nick Ellis has over 13+ years of direct Electronic Security Systems experience. Mr. Ellis is trained and factory -certified with most of the major national brands. He is a technical subject matter expert with factory -level training and years of designing, integrating, installing, and upgrading over 4,500+ Electronic Security Systems endpoints. Mr. Ellis also has over 10+ years of leading technical teams on multiple site/facilities projects. After assessing the scope of work, HQE's leader hand -selected Mr. Ellis for this project for the City of Rosemead. This was due to Mr. Ellis' recent successful project that was similar in size and scope to the City of Rosemead's project. The handpicked project leadership team has worked together on over 30+ successful projects in the past year. All of the projects collaborated on were completed and met the customer's expectations contractually and technically. 17 ( Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. -dam y Nick Ellis Lead Project Manager (IV.) Mr. Nick Ellis has over 13+ years of direct Electronic Security Systems experience. Mr. Ellis is trained and factory -certified with most of the major national brands. He is a technical subject matter expert with factory -level training and years of designing, integrating, installing, and upgrading over 4,500+ Electronic Security Systems endpoints. Mr. Ellis also has over 10+ years of leading technical teams on multiple site/facilities projects. After assessing the scope of work, HQE's leader hand -selected Mr. Ellis for this project for the City of Rosemead. This was due to Mr. Ellis' recent successful project that was similar in size and scope to the City of Rosemead's project. The handpicked project leadership team has worked together on over 30+ successful projects in the past year. All of the projects collaborated on were completed and met the customer's expectations contractually and technically. 17 ( Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Access Control and Camera System Maintenance Mm, Rosemead, CA • HQE's dedicated project team has over 155+ years of Access Control and Camera Systems engineering design, installation, and maintenance experience. All assigned personnel have active security clearances and full background checks. Dedicated Staff To This Project 19 EXPERIENCED 19 CAPABLE 19 TRUSTED �y 19 CERTIFIED (Dais Alkurdi Corporate Monitor Systems & Contracts Expert David Ditto Program Manager PMP Certified Project Lead Rodney Ravle Chuck Lewis Support Services Manager Operations Manager Materials & Support Expert PMP Certified Quality Engineer IATERIALS SUPPORT TEAM ENGINEER SUPPORT TEAM TECRNICALTEAMI Charles Wes l Martin Diaz Ruben Garda OEM Coordinator Software Integrator;1g] JR Project Manager Jame Jaureoui Javier LopAntlrew Hemantle Purchasing Tech III Cyber SecuField Engineer II Phillip Rhoads I I '" oe 11O Warehouse Tech 111 Hench Test Engineering Dmtter III The City of Rosemead, CA r— — — — — — — — — I 1 I I � L— — — — — — — — — — Nick Ellis Engineering Manager Cyber & Integrations Expert TECHNICAL TEAM Z Jason Jenson JR Project Manager z Kevin Ford Field Engineer II $ Dominick Anderson tl Technician 111 31J I Curt Canape Tech II Technician III Line Management Staff Key Responsibilities For The Project 1 Mr. Qais Alkurdi Corporate Monitor- Systems and Contracts Management Subject Matter Expert 2 Mr. David Ditto PMP Certified Program Manager- Primary POC to City of Rosemead 3 Mr. Chuck Lewis PMP Certified Program Manager -Quality Control (QC) and Quality Assurance (QA) 4 Mr. Nick Ellis Engineering Manager -Systems Integrations, Cyber, and Systems Security 5 Mr. Rodney Rayle Support Services Manager- Provides Materials and Engineering Support 6 Mr. Charles West Field Engineer - Coordinates With All OEMs To Meet Project Milestones & Timelines 7 Mr. Jaime Jauregui Purchasing Tech- Procures All Materials To Meet The Project Schedule 8 Mr. Phillip Rhoads Warehouse Tech - Prepares and Ships All Tools, Materials, and Equipment 9 Ms. Lara Batiz Engineering Drafter- Provides All Technical Drawings, As-Builts, Documents 10 Mr. Martin Diaz Software Engineer - Provides All Software Engineering Support To The Project 11 Mr. Jason Jenson JR Project Manager- Supervises Technical Team 2 & Provides Customer Support 12 Mr. Kevin Ford Field Engineer- Ensures All Systems Installed Meet OEM Engineering Standards 13 Mr. Dominick Anderson Technician - Provides All Installations, Upgrades, and Maintenance Support 14 Mr. Joe Castle Technician - Provides All Installations, Upgrades, and Maintenance Support 15 Mr. Ruben Garcia 1R Project Manager- Supervises Technical Team 1 & Provides Customer Support 16 Mr. Andrew Hernandez Field Engineer- Ensures All Systems Installed Meet OEM Engineering Standards 17 Mr. Fern Abundis Technician - Provides All Installations, Upgrades, and Maintenance Support 18 Mr. Curt Canepa Technician - Provides All Installations, Upgrades, and Maintenance Support 18 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSS) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. • Access Control and Camera System Maintenance sysre�..e Rosemead, CA 5.4 Credentials Of HOE'S Dedicated Electronic Security Systems (ESS) Team Note: Above experience is assessed by HQE's management team for proficiency and understanding. 19 1 Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Experience To Enable Project Success Cais Alkurdi. David Ditto Charles Lewis Nick Charles Ellis West Kevin Ford Andy Hern. Fern Abundis Joe Castle Ruben Garcia Curtis Canepa Jailen Bailey Matt Kragen 1 MilitaryVetemn X X X X X X X X X 2 ACS Expert X X X X % X % X X X X 3 Formal Education X X X X X X X % X % X X 4 Project Management X X X X X X X X X % X X 5 Microsoft Office Suite X I X I X X I X X I X X X % % X I X 6 ACS Full Systems Design X X X X X X X % X X 7 ACS Installation X X X X X X X % X X X 8 ACS Maintenance X % X X X X X % X X X 9 ACS Modifications X X X X X X X X X X X X X 10 ACS Programming X X X X X X X X X X X % 11 ACS Troubleshooting X X % X X X % X % X X 12 Analog Systems Upgrades X X X X X X X X X X 13 Digital Systems Scaling % x % X X X X X X X 14 Networked Security X X X Xdx X % X X x 15 Modernized IP Systems X X X XX % X X X x 16 Fiber Optics Cabling X X X XX X % X X X 17 CAT Cabling/POE X X X XX Axx X X X X X 18 Media Cards/Switches X X X X% X X % X X 19 Security Plus Software X X X X X X % % X 20 Network Servers X X X X% X X % % X 21 SAP Certified Technology X X x x X x I X X I X X I X x x Note: Above experience is assessed by HQE's management team for proficiency and understanding. 19 1 Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. mr�rEMej��. Access Control and Camera System Maintenance Rosemead, CA 6. Key Past Performance (Last 3 Years) Over the past three years, HQE has designed, implemented, and handed over numerous global projects. Our success has been built on our capabilities to be of value to our clients by providing the needed service at the right phase of the client's requirements. From small to major projects, HQE has participated in every phase of the requirements lifestyle. The below graphic depicts projects for which HQE was directly responsible for completing the project. In the past 3 years, HQE has deployed multiple teams worldwide to earn a 5 -star customer service rating in the Department of Defense's performance rating. General Consulting: Providing subject matter expertise to conduct gap analysis and design a partial or complete solution requirement that can be utilized to purchase a solution. Project Management: Providing oversight and operations management services to oversee a specified project. Installation & Upgrades: Providing hardware, software, and integration services for new capabilities. When requested, upgrade the current legacy system in place. Maintenance & Sustainment: Providing scheduled preventative and corrective maintenance. To include on-call service support for systems in place. •? Full Turn -Key Projects: Providing full-service support from start to finish of single or multiple projects. HQE's value to the client is that with our in-house design, engineering, installation, and software team, we can accomplish any size and scope project required by our clients. 3L.FAYETTE000NTY ` •7Q PUBLIC SCHOOLS :Cfl, = I/ XXUniversity T . of Hawaii f Ar• VSPAWAR oliA I" Hospital f' ospitai n LOS ANGELES �S • l9� San Pasqual �''-. � 0411111�r. 7Band Ol iI 1t4.ion Indians /PORTOF UIDAZS Alliance �TACOMA Health Nate: All product names, logos, and braids are property of their respective owners. All con r ,_-_ _ ... ._. used in this preposai are for identification perpcses only. Use of these names, logos, and brands does not Impiy endorsement, 20 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 0 0 Access Control and Camera System Maintenance Rosemead, CA 6.1 Successful Relevant Projects For Reference 211 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Past Performance Contract Details Past Performance Contract General Project Description Client Name San Pasqua[ ❖ Proiect Background: > The Indian Nation of San Pasqual required a complete Organization Police Department upgrade, installation, and long-term maintenance of the maintenance of Electronic Security Systems to be Industry Local Government Access Control System and CCN complete system and Location(s) Valley Center, CA other life safety equipment. Location(s) ❖ The complexities of the oro[ect were: System Purchased Electronic Security Systems Mass Notification Systems Bases > Remote installation and maintenance sites Over 20+ existing systems in sensitive facility Contract # Multiple Contracts > Installing ESS endpoints and Giant Voice into sensitive System > Limited work hour access due to nature of the facility Contract Value $250,000+(ongoing) 1 @ The Final Solution Provided: Contract > Integrated CCN system that was centralized for the law Contract Period sept 2020- Ongoing enforcement department to manage Contract $4,805,496+ > Scheduled maintenance service for CCN system(exterior > Modern Electronic Security for command and control of and interior) Contract June 2018 -Present > Provided early warning sirens and access control systems > Upgraded Giant Voice in multiple sites :• Value Of HOE's Final Installed Solution: > Provided ESS endpoints to ensure site security > Saved the Nation estimated $75K for the upgraded ❖ Value Of HOE's Final Installed Solution: system > Provided a solution that did not require a complete > Saved the Nation estimated $30K+ for the 3 years of replacement solution. HQE's solution fully integrated CCN maintenance to be services modern capabilities with the existing legacy cameras. > Increased reliability of the CCN system from HQE's Saved the Marine Corps $450K in upgrade costs technical experts managing the system 211 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Past Performance Contract Details Past Performance Contract General Project Description Client Name U.S. Navy & Marine Corps •:• Proiect Background: > The U.S. Marine Corps required installation and Organization Federal Government/ DoD maintenance of Electronic Security Systems to be Industry Defense & Aerospace upgraded from the legacy cameras currently on all of the military bases (worldwide). Location(s) U.S. Marine Corps Military Bases 4, The complexities of the pro[ect were: • U.S. Bases • Overseas Bases > Integrate Electronic Security System into complex military communication and security IT infrastructure > Installing ESS endpoints and Giant Voice into sensitive System Electronic Security Systems Purchased Mass Notification Systems military sites that required detailed planning with Contract Multiple Contracts 2 multiple stakeholders B• The Final Solution Provided: Contract $4,805,496+ Value > Modern Electronic Security for command and control of each Marine Corps Base Contract June 2018 -Present Period > Upgraded Giant Voice in multiple sites > Provided ESS endpoints to ensure site security ❖ Value Of HOE's Final Installed Solution: > Provided a solution that did not require a complete replacement solution. HQE's solution fully integrated modern capabilities with the existing legacy cameras. Saved the Marine Corps $450K in upgrade costs > Provided a single emergency management portal for all of the previously stove -piped legacy safety systems 211 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. sYSTEMe .__- Access Control and Camera System Maintenance Rosemead, CA 22 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. 0 0 11 Past Performance Contract Details Past Performance Contract General Project Description Client Name U.S. Air Force Project Background: > U.S. Air Force required modern CCN systems and Intrusion Detection systems on multiple installation sites Organization Federal Government/ DOD Industry Defense & Aerospace that would alleviate the continuous maintenance issues Industry with the existing legacy IDS/ACS/CCN system. od The complexities of th proiect were; Location(s) 20+ U.S. Air Force Military Bases f• The complexities of the project were: U.S. Bases Overseas Bases > Required HOE to integrate the modern CCN system system, and Intrusion Detection system into the degraded legacy IDS/ACS/CCN system without any support from System Purchased Electronic Security Systems Mass Notification Systems the existing legacy IDS/ACS/CCN system > Required to install into highly sensitive CCN system Contract # NETCENTS II Multiple Award 3 cameras, and Intrusion Detection system connected to Purchased (MAC) strategic Air Force defense systems Contract value $2,836,437 (on going) 4• The Final Solution Provided: > Integrated the modern sirens in with the legacy sirens Contract Period Sept 2017 -Present 4 > InstalledlDS/ACS/CCN systems, and Intrusion Detection Systems in the Air Force operations centers and forthe Value Security Forces for installation security Contract Sept 2020- Present 4, Value Of HQE's Final Installed Solution: Period > Reduced the overall maintenance requirements on the end-users with the modernized CCN system, and Intrusion Detection system that has a higher reliability rate > Saved the U.S. Air Farce $300K+ overall in upfront and long term sustainment costs 22 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. 0 0 11 Past Performance Contract Details Past Performance Contract General Project Description Client Name Fayette County 4• Project Background: > The County organization required an comprehensive Organization County Government Org. emergency alerting & security (electronic, indoor, and Industry Public Education outdoor) solution to replace the legacy systems f• The complexities of the project were: Location(s) Fayette County, KY > An electronic security system to cover over 150K System Electronic Security Systems residents, staff, and support staff Purchased Mass Notification Systems > Over 78 major facilities required a complete new system contract# Multiple Contracts to be installed which required to be fully integrated Contract $640,000+ 4 4 The Final Solution Provided: Value > Electronic Safety & Security Command and Control Contract Sept 2020- Present System that is fully integrated with Intrusion Detection, Period Access Control, and Indoor/Outdoor Notifications > Indoor SMART Notification Systems to include: Digital Alerts, Digital Panels, P.A. Systems •:• Value Of HOE's Final Installed Solution: > Supported the County in providing a solution that was accepted for the Grant Funding that required significant technical requirements which saved the County over $300K 22 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet Is subject to the restriction on the title page of this proposal. 0 0 11 e"N sY67Me. ,m Access Control and Camera System Maintenance Rosemead, CA Note: The information above identified as value is assumed perceived value by the proposer. For multiple contracts, all details, budgets, and timelines are aggregated and may have multiple POCs even if only a single POC is identified. 23 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposOL Past Performance Contract Details Past Performance Contract General Project Description Client Name Port of Tacoma ❖ Project Background' Organization Organization Municipal Corporation ➢ The Port of Tacoma required longterm installations, upgrade, and maintenance for the integrated security systems (Access Control, CCN, and Intrusion Detection) : The complexities of the oroiect were: Industry Seaport / Transportation Location(s) Tacoma, Washington Industry Defense & Aerospace Working near sensitive sites (seaport operations, sea vession lines, cargo depots, and other major seaport System Purchased Integrated Electronic Security System S> transit sensitive sites) Working with legacy equipment and modern solutions integrated together for the base security system ❖ The Final Solution Provided: Long term 5 year systems T&M Service support Contract # Multiple Open Bid Contract Value $300K+ Ongoing Contract Period Sept 2020 - Present • Air Ops Unit ➢ Required HQE to integrate the modern Honeywell n Scheduled preventative maintenance of security systems • Base HQ Unit Vindicator ACS and IDS solutions into the degraded legacy On -demand corrective maintenance support • Security Forces Unit ACS and IDS system without any support from the existing 6 8 Value Of HOE's Final Installed Solution, System > Saved the Port of Tacoma estimated $150K for long term Electronic Security Systems > Required to install into highly sensitive strategic Air Force maintenance support Contract #defense, Multiple Contracts > Provided the Port of Tacoma the capabilities for the •,• The Final Solution Provided: Contract end-user to have a real-time operational status of the > Integrated the modern sirens in with the legacy sirens system being maintained by HQE Note: The information above identified as value is assumed perceived value by the proposer. For multiple contracts, all details, budgets, and timelines are aggregated and may have multiple POCs even if only a single POC is identified. 23 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposOL Past Performance Contract Details Past Performance Contract General Project Description Client Name U.S. Air Force ;• Project Background: Organization Federal Government/ DoD ➢ U.S. Air Force required the upgrade and installation of modern Access Control, and Intrusion Detection Systems Industry Defense & Aerospace on multiple security/operations p and sensitive Location(s) Hurlburt Field, Florida compartmentalized information facilities. • Specs Ops Unit h The complexities of the project were: • Air Ops Unit ➢ Required HQE to integrate the modern Honeywell • Base HQ Unit Vindicator ACS and IDS solutions into the degraded legacy • Security Forces Unit ACS and IDS system without any support from the existing 6 legacy OEMs. System Purchased Electronic Security Systems > Required to install into highly sensitive strategic Air Force security, and operations systems Contract #defense, Multiple Contracts •,• The Final Solution Provided: Contract $650,000+ > Integrated the modern sirens in with the legacy sirens > Full turnkey solution to include design, installation, testing, ContraValue Period rt Sept 2021- Ongoing and training solution for the complex ACS and IDS systems. ❖ Value Of HQE's Final Installed Solution: > Reduced the overall maintenance requirements on the end-users with the modernized access control and Intrusion Detection system that has a higher reliability rate n Saved the U.S. Air Force $250K+ overall in upfront and long-term sustainment costs Note: The information above identified as value is assumed perceived value by the proposer. For multiple contracts, all details, budgets, and timelines are aggregated and may have multiple POCs even if only a single POC is identified. 23 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposOL Access Control and Camera System Maintenance gysTCM.J� Rosemead, CA . End of Proposal "It is our goal at HQE to continue to serve our veterans through our 'Hire Veterans Policy HQE-2015-2025: We appreciate all of our current and past customers who have helped us meet our goals of hiring veterans throughout the years. Your support in HQE is directly impacting the support of our amazing veterans. Thank you for your consideration and support of Minority Business Enterprise (MBE), Disadvantaged Business Enterprise (DBE), and Service Disabled Veteran Owned Small Business (SDVOSB)!." Thank You from the team of HQE Systems Inc. Qarr /�/kuru' CEO, Disabled Veteran / Retired 24 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. • • Access Control and Camera System Maintenance '�� er=TE• •�_- Rosemead, CA ATTACHMENT 1: DETAILED COMPLIANCE MATRIX City of Rosemead Access Control and Camera System Upgrade (SOLICITATION: 2022-25) Due Date: 29 September 2022 Proposal Prepared For: • City of Rosemead 838 E. Valley Boulevard Rosemead, CA 91770 POC: Michael Bruckner Title: Assistant City Manager Email: mbrucknerna citvofrosemead org Tel: (626) 569-2106 bJ �� Dili - FIILST' .1�� , Proposal Approved By: HOE Systems Inc. 27419 Via Industria Temecula, CA 92590 POC: Mr. Clais Alkurdi Title: Chief Executive Officer Email: Contracts 0 H I7FSvstpms rnm Tel: (800) 967-3036 X1102 This proposa( contains trade secret and confidential business or financial information exerript from disclosure Under the Freedom of Information Act. This proposal includes data that shall not be disclosed outside Yne Govemmer- and sha!I not be duplicated, used, or disclosed—in whole or in part—for any purpose ether tnan to cvabuate this proposal. If, hcwevEr, a contract s awarded to this offeror as are tilt of—or n connFct;or, with—1:hc su6missioa of this data, the Governmerd shad have the right to duplicate, use, or disclose the data to the e,.tert provideo in the resUkt rig contract. This restriction does not limit the Government's right to use the information contained in this data if it s obtained `,rom another source without restriction. The data suo ect to this rerr,iction are ronralned in tris proposa! anti eli attarrtments. All product name=-, logos, and orands are the propertf of their • respactwe ovdners Ai' corc., and prodac rid sera ce names V< din Phis proposAi are `o ioe,!0ic. r..n purposes only Use of these name,, logos and brands does not nroby endorsement. 25 1 Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Access Control and Camera System Maintenance vs IMA MIN, Rosemead, CA l 26 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. .J F3 Client Specifications From RFP HQE's Proposed # Reference HQE's Proposed Solution Response Solution 1 PWS - I Contractor is requested to provide a separate proposal for ongoing maintenance of Fully Compliant the ACCS, if applicable to the Contractor work, that will be awarded separately from the installation of the ACCS. The contractor is requested to provide a separate proposal for ongoing maintenance that includes the following services: 2 PWS - la Visually inspect all major components (including cabling and connections where Fully Compliant accessible) for signs of deterioration or damage and rectify as necessary on-call as needed. HQE's Response HQE's certified technicians will regularly inspect all major components for visual damage and signs of deterioration. They will replace and rectify as necessary on call as needed. 3 PWS - Sb Customer Support: Twenty-four (24) -hours a day, 365 days a year, support from Fully Compliant both engineers and technicians. HQE's Response HQE will provide the City of Rosemead with a robust timely customer service support service to ensure the highest level of support is provided and the system is at the highest operational readiness levels. The customer will be able to call the dedicated customer support team via the toll-free number 24/7. 4 PWS - lc Contractor shall perform complete maintenance of mechanical components, digital Fully Compliant Network controls/components, design, installation, and maintenance of security alarms, access controls, intercom systems, monitoring and camera systems and all associated appurtenances for all facilities locations. HQE's Response HQE's qualified maintenance team will always perform complete maintenance of mechanical components, digital Network components, design, installation, and maintenance of security alarms, access controls, intercom systems, monitoring and camera systems, and all associated appurtenances for all facilities locations. 5 PWS -ld Contractor shall always maintain all equipment in good working order. Contractor Fully Compliant shall assure that all equipment is maintained in a satisfactory condition and capable of providing the designed service with required system performance and reliability. HQE's Response HQE's technicians will ensure to maintain all equipment to manufacturers' requirements and in a satisfactory condition as required. 6 PWS - le Contractor shall, during the service Contract, advise and assist in the design of Fully Compliant systems for City Facilities as needed and as determined by the City representative. HQE's Response I HOE will adhere to the City of Rosemead's representative's determinations. 7 PWS- if Contractor is responsible to provide any additional material or labor necessary to Fully Compliant make the access controls camera systems installation complete and operable, upon approval by the City representative. HQE's Response If necessary, HQE's certified technicians will provide additional material and labor to maintain a fully operational system with approval from the City's representative. 26 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. .J F3 zYzrE. � Irk Access Control and Camera System Maintenance Rosemead, CA ATTACHMENT 2: RESUMES & COMPANY CERTIFICATION The City of Rosemead Access Control and Camera System Upgrade (SOLICITATION: 2022-25) Due Date: 29 September 2022 Proposal Prepared For: City of Rosemead 838 E. Valley Boulevard Rosemead, CA 91770 POC: Michael Bruckner Title: Assistant City Manager Email: mbruckner(@citvofrose mead.ore Tel: (626) 569-2106 vErs y sn�o{a FIRsr Vit% �CVE VI Proposal Approved By: HQE Systems Inc. 27419 Via Industria Temecula, CA 92590 POC: Mr. Qais Alkurdi Title: Chief Executive Officer Email: Contracts(@HQESystems.com Tel: (800) 967-3036 X1102 This proposal contains trade secret and confidential business or financial information exempt from disclosure under the Freedom of information Act. This proposal includes data that shall not be disclosed outside the Government and shall not be dup:lceteo, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. if, however. a contact is awarded to this offeror as a result of—ar'ur conneetien with—the submission cf tnis data) the Governn-�ent shall have the rigid to duplicate: use, or disclose the data to the extent orovided in the resulting contract. This restriction does not limit the Governm.erit's right to use the information ro tened in i s sots a obtained from. a.nother source vvi-.n out reci,,: ion. The data subicct to this restricts-jr are contained -n this proposa; and ail _ c�,ch ne, ts. Alk product names, !ogos, and brands are the property of :heir respective ovtmers. Ail company, product, and service names used in this proposal are for identification purposes. only Use of the.e carnes, IoZos, ar,d t: :�ds does no ;.npiy ends s men*. 27 1 Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Resumes Access Control and Camera System Maintenance Rosemead, CA PROJECT AssIGNED ROLE - CORPORATE MONITOR I HQE SysTEMs, INC - MANAGEMENT TEAM Executive leader for managing the overall project to ensure the project is executed to the specified standards. Significant Accomplishments: Mr. Alkurdi has 17+ years of direct experience managing complex Integrated Electronic Security Systems (ACS, CCN, IDS) and Software Engineering (artificial intelligence, deep machine learning, systems software) projects. He has personally managed organizations in the engineering, analysis, implementation, sustainment, and operational use of life safety systems. TOP SECRET CLEARANCE, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2016—Present: Chief Executive Officer / Corporate Monitor Mr. Alkurdi is responsible for supervising and setting the trajectory of the enterprise software development company by developing objectives, leading and motivating employees, and overseeing all business activities to ensure they align with the overall strategy and mission of the company. Mr. Alkurdi served as the Electronic Security Systems (ESS) Subject Matter Expert overseeing the design, implementation, and maintenance of the Government's Electronic Security Systems and Mass Notification Systems comprising thousands of Video Surveillance, Intrusion Detection, Access Control, Outdoor Sirens, Indoor Public Address Systems, dozens of System Controllers, and hundreds of miles of outdoor audio coverage. Mr. Alkurdi served in many roles enabling him to successfully monitor all projects for HQE. DAVID• ASSOCIATION) PROJECT ASSIGNED ROLE - PROGRAM MANAGER HQE SysTEMs, INC - MANAGEMENT TEAM Project leader for managing projects design, installation, maintenance, and integration of Electronic Security, Systems Integration, and Software Engineering for clients worldwide. Significant Accomplishments: As a certified PMP, Mr. Ditto has 14+ years of direct experience managing complex Electronic Security & Outdoor Weather Siren projects. As a Program Manager, Mr. Ditto has personally supervised over 10+ major contracts with a cumulative value of $50 Million in the past 5 years. f TOP SECRET CLEARANCE, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2022—Present: Program Manager Mr. Ditto is a proven leader and critical thinker who has demonstrated excellent program management, project management, and systems engineering skills during professional experiences in multiple industries. Resourceful problem solver with the ability to identify complete solutions by using proven engineering strategies and working effectively with project teams. Task -oriented and has shown the capability to lead professional engineering teams to complete high-priority tasks within limited schedule and budget requirements. 28 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 0 • • • Access Control and Camera System Maintenance Rosemead, CA Nick Ellis - MILITARY VETERAN • •Comm. PROJECT ASSIGNED ROLE - LEAD PROJECT MANAGER HQE SYSTEMS, INC - MANAGEMENT TEAM - SENIOR PM ' Provides the detailed oversight of the schedule, technical staff, and deployment of the Electronic Security Systems, Systems Integrations, and Software Engineering services. a Significant Achievements: Mr. Ellis has over 13+ years of experience in Electronic Security Systems (CCTV, ACS, & IDS). Mr. Ellis has managed the entire United States Marine Corps' ESS program for the West Coast. Additionally, Mr. Ellis holds over 12 years of project management experience leading multiple teams to complete strategic value major Electronic Security Systems projects for all levels of the Government. TOP SECRET CLEARANCE, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2018—Present: Lead Project Manager Mr. Ellis is responsible for the design, implementation, and maintenance management of all Electronic Security Systems & Mass Notification Systems Implemented by HQE Systems. Mr. Ellis leads a team of 10 technicians to provide dedicated Electronic Security Systems installations. Additionally, Mr. Ellis oversees an integral part of the Navy Sustainment program and the Marine Corps Electronics Security Systems program. His duties included supporting the Space and Naval Warfare (SPAWAR) division by working with the military Physical Security and the Provost Marshal's Office (PMO) to coordinate and prepare Statements of Work (SOW) for future contracts. 29 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. CHARLES LEWIS - MILITARY VETERAN • •••Comm. PROJECT ASSIGNED ROLE - PROGRAM MANAGER HQE SYSTEMS, INC - MANAGEMENT TEAM Project leader for managing projects design, installation, maintenance, and integration of Electronic Security, Systems Integration, and Software Engineering for clients worldwide. IM Significant Accomplishments: As a certified PMP, Mr. Lewis has 27+ years of direct experience managing complex Communications, Electronic Security, and Outdoor Warning Siren projects. As a Program Manager, Mr. Lewis has personally supervised over 10+ major contracts with a cumulative value of $30 Million in the past 5 years. TOP SECRET CLEARANCE, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HOE Systems, Inc. 2022—Present: Program Manager Oversee daily operations of the Installation Division and staff. Collaborate with internal stakeholders on requests for proposals (RFPs), estimates, change orders, the scope of work, project milestones, and life cycle management. Develop and implement policies and standard operating procedures (SOP). Support and train junior project managers and supervisors to review milestones, ensure proper utilization of resources, monitor quality, and manage schedules. Collaborate with Business Development staff and utilize a professional network to ensure potential opportunities are captured. Conduct site visits for surveys and quality control. Nick Ellis - MILITARY VETERAN • •Comm. PROJECT ASSIGNED ROLE - LEAD PROJECT MANAGER HQE SYSTEMS, INC - MANAGEMENT TEAM - SENIOR PM ' Provides the detailed oversight of the schedule, technical staff, and deployment of the Electronic Security Systems, Systems Integrations, and Software Engineering services. a Significant Achievements: Mr. Ellis has over 13+ years of experience in Electronic Security Systems (CCTV, ACS, & IDS). Mr. Ellis has managed the entire United States Marine Corps' ESS program for the West Coast. Additionally, Mr. Ellis holds over 12 years of project management experience leading multiple teams to complete strategic value major Electronic Security Systems projects for all levels of the Government. TOP SECRET CLEARANCE, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2018—Present: Lead Project Manager Mr. Ellis is responsible for the design, implementation, and maintenance management of all Electronic Security Systems & Mass Notification Systems Implemented by HQE Systems. Mr. Ellis leads a team of 10 technicians to provide dedicated Electronic Security Systems installations. Additionally, Mr. Ellis oversees an integral part of the Navy Sustainment program and the Marine Corps Electronics Security Systems program. His duties included supporting the Space and Naval Warfare (SPAWAR) division by working with the military Physical Security and the Provost Marshal's Office (PMO) to coordinate and prepare Statements of Work (SOW) for future contracts. 29 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. STLMS� Access Control and Camera System Maintenance Rosemead, CA • Charles West -MILITARY VETERAN • •'FORCES) PROJECT ASSIGNED ROLE - SUPPLIER MANAGEMENT HQE SYSTEMS, INC -SENIOR FIELD ENGINEER ' Engineering Quality Control and Quality Assurance. Provides CAD Engineering services �.. when required. Manages supply throughput and provides liaison support to the OEM. Significant Accomplishments: Mr. West has 5+ years of direct experience in field engineering, CAD engineering, and project management. Mr West was personally involved and was a leader in major Electronic Security Systems (CCN, ACS, and IDS) systems design, upgrade, and maintenance for the United States Marine Corps. With over 1,000+ endpoints, Mr. West successfully performed the duties of the field engineer to ensure all equipment, labor, and systems testing were delivered, executed, and turned over to the Government on time and as directed. TOP SECRET CLEARANCE, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2019—Present: Field Engineer Mr. West is responsible for supervising and leading installation teams in the performance of the current installation or maintenance contract. Mr. West also acts as the direct liaison to the customer during all periods of performance to facilitate communications and deconflict and mitigate any questions or issues that may arise. As a primary liaison between HQE and the OEM, Mr. West ensures that all hardware and software required for the project are available, up-to-date, and prepared for the project. Mr. West is also the Computer -Aided Design (CAD) specialist for HQE and supports the design and development process for all ESS installs. Kevin • • • •NETWORK PROJECT ASSIGNED ROLE - LEAD FIELD ENGINEER HQE SYSTEMS, INC - MANAGEMENT TEAM - FIELD ENGINEER Provides the detailed oversight of the schedule, technical staff, and deployment of the Electronic Security Systems, Systems Integrations, and Software Engineering services. Significant Achievements: Mr. Ford has over 30 years of Electronic Security Systems (ESS) ' Technologies integration experience. Additionally, Mr. Ford has over 14 years of project management experience leading multiple teams to complete strategic Department of Defense (USMC, USN, USAF) projects. SECRET CLEARANCE, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2018—Present: Lead Project Manager Mr. Ford performs various duties in support of ESS projects for the Department of Defense. Mr. Ford has comprehensive experience reading blueprints, wiring diagrams, schematic drawings, and engineering instructions to assist the Lead Technician with project planning and implementation. In addition to these duties, Mr. Ford performs testing and diagnostic analysis of ESS equipment for operational capability and functionality for new and existing installations. He is responsible for creating reports and recording data compiled from multiple testing techniques. Mr. Ford uses this testing and diagnostics experience for existing installations to identify and correct faults while troubleshooting ESS equipment. His ESS area of expertise includes working with Honeywell and DMP Bosch Alarm Panels, Pelco Cameras, Vindicator Command and Control Systems, VICADS Closed Circuit Cameras, Lift Master Sliding Gates, Delta Gates Turnstiles, Vindicator Fence Line IDS, AMAG IDS, etc. J 30 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 0 • Access Control and Camera System Maintenance Rosemead, CA 311 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal Andrew Hernandez•CERT SERVICE) PROJECT ASSIGNED ROLE - LEAD TECHNICIAN I HQE SYSTEMS, INC - TECHNICIAN TEAM Lead Technician supervises the technical team and is the first line of supervision for the project. Ensures that all solutions are properly bench -tested, prepared for shipment, installed on-site, and provided test, turnover, and training to the client. a Significant Accomplishments: Mr. Hernandez has 8+ years of direct experience working on designing, installing, maintaining, and integrating Electronic Security Systems (ACS, CCN, IDS). Mr. Hernandez has successfully managed multiple ESS projects. SECRET CLEARANCE PENDING, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2017—Present: Lead Installation Technician Mr. Hernandez performs a wide variety of duties in support of MCS and ESS projects. Mr. Hernandez is responsible for reading blueprints, wiring diagrams, schematic drawings, and engineering instructions to assist the Project Manager with project planning and implementation. In addition to these duties, Mr. Hernandez performs testing and diagnostic analysis of ESS & MCS equipment for operational capability and functionality for new and existing installations. He is responsible for ensuring all infrastructure for ESS & MCS was installed properly. This included mounting exterior and interior conduits for cable pathways, mounting exterior and interior speakers, penetrating exterior, and interior walls for cable pathways, etc. Part of his infrastructure duties is to ensure proper power was applied to all systems. 311 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal FERNANDO ABUNDIS - MILITARY VETERAN (HONORABLE SERVICE - Comm. TECHNICIAN) PROJECT ASSIGNED ROLE - TECHNICIAN HQE SYSTEMS, INC - TECHNICIAN TEAM Expert Technician that will conduct bench -tests, preparation of supplies/materials, properly installing the solution. To include post -project testing of the solution, training to the clients, and other on -the -ground project requirements. Significant Accomplishments: Mr. Abundis has 5+ years of direct experience working on designing, installing, maintaining, and integrating ACS, IDS, and Outdoor Weather Sirens. Recently Mr. Abundis completed an 18 Outdoor Weather Sirens installation in Fairbanks, Alaska. SECRET CLEARANCE, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2017 -Present: Installation Technician Mr. Abundis is an experienced installation technician with a wide variety of skills. Mr. Abundis ensures ESS & MCS installation daily tasks are completed efficiently and effectively with little guidance from the Lead Technician. He is responsible for assuring all ESS & MCS infrastructure for a project is installed according to customer specifications. This includes mounting conduit pathways for cabling, terminating cables at their respective components, testing and op -checking functionality of ESS & MCS equipment, replacing faulty equipment as identified, etc. Mr. Abundis has key experience installing ACS & IDS Systems and has completed dozens of ESS installations worldwide. 311 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal Access Control and Camera System Maintenance ft I= Rosemead, CA • •E CASTLE - COMMUNITY VOLUNTEER(HOMELESS PROJECT ASSIGNED ROLE - TECHNICIANHQE SYSTEMS, INC - TECHNICIAN TEAM Expert Technician that will conduct bench -tests, preparation of supplies/materials, properly installing the solution. To include post -project testing of the solution, training to the clients, and other on -the -ground project requirements. Significant Accomplishments: Mr. Castle has 10+ years of direct experience working on IN designing, installing, maintaining, and integrating Mass Notification Systems (Outdoor Warning Sirens, Indoor Notifications, and Electronic Notification Software). Mr. Castle has personally installed over 500+ MCS endpoints. Languages: English, Spanish, Korean(Fluent written & oral) CLEARANCE SUBMITTED, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2021 -Present: Installation & Maintenance Technician Mr. Castle is an experienced installation technician with a wide variety of skills. Mr. Castle ensures MCS installation daily tasks are completed efficiently and effectively with little guidance from the Lead Technician. He is responsible for assuring all MCS infrastructure for a project is installed according to customer specifications. This includes mounting conduit pathways for cabling, terminating cables at their respective components, testing and op -checking functionality of MCS equipment, replacing faulty equipment as identified, etc. Mr. Castle has key experience installing Mass Notification Systems (Outdoor Warning Sirens, Indoor Notifications, and Electronic Notification Software) and has completed dozens of MCS installations worldwide. JAIME JAUREGUI - MILITARY VETERAN • ••Comm. PROJECT AssIGNED ROLE - TECHNICIAN HQE SYSTEMS, INC - TECHNICIAN TEAM Expert Technician that will conduct bench -tests, preparation of supplies/materials, properly installing the solution. To include post -project testing of the solution, training to the clients, and other on -the -ground project requirements. Significant Accomplishments: Mr. Jauregui has 13+ years of direct experience working on designing, installing, maintaining, and integrating Mass Notification Systems (Outdoor Warning Sirens, Indoor Notifications, and Electronic Notification Software). Mr. Jauregui has personally installed over 1,500+ MCS endpoints. Languages: English, Spanish (Fluent written & oral) SECRET CLEARANCE, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2021 -Present: Installation & Maintenance Technician Mr. Jauregui is an experienced installation technician with a wide variety of skills. Mr. Jauregui ensures MCS installation daily tasks are completed efficiently and effectively with little guidance from the Lead Technician. He is responsible for assuring all MCS infrastructure for a project is installed according to customer specifications. This includes mounting conduit pathways for cabling, terminating cables at their respective components, testing and op -checking functionality of MCS equipment, replacing faulty equipment as identified, etc. Mr. Jauregui has key experience installing Mass Notification Systems (Outdoor Warning Sirens, Indoor Notifications, and Electronic Notification Software) and has completed dozens of MCS installations worldwide. U 32 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. .y.e Access Control and Camera System Maintenance • „,� Rosemead, CA 10 • PROJECT ASSIGNED ROLE - TECHNICIAN HQE SYSTEMS, INC - TECHNICIAN TEAM Expert Technician that will conduct bench -tests, preparation of supplies/materials, and properly install the solution. To include post -project testing of the solution, training to { the clients, and other on -the -ground project requirements. Significant Accomplishments: Mr. Canepa has S+ years of direct experience working on designing, installing, maintaining, and integrating Mass Notification Systems (Outdoor Warning Sirens, Indoor Notifications, and Electronic Notification Software). Mc Canepa has personally installed over 300+ endpoints. CLEARANCE SUBMITTED, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2020—Present: Installation & Maintenance Technician Mr. Canepa is an experienced installation technician with a wide variety of skills. Mr. Canepa ensures MNS installation daily tasks are completed efficiently and effectively with little guidance from the Lead Technician. He is responsible for assuring all MNS infrastructure for a project is installed according to customer specifications. This includes mounting conduit pathways for cabling, terminating cables at their respective components, testing and op -checking functionality of MCS equipment, replacing faulty equipment as identified, etc. Mr. Canepa has key experience installing Mass Notification Systems (Outdoor Warning Sirens, Indoor Notifications, and Electronic Notification Software)and has successfully completed dozens of MNS installations worldwide. 33 ( Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. '(HONORABLE PROJECT ASSIGNED ROLE - TECHNICIAN HQE SYSTEMS, INC - TECHNICIAN TEAM Expert Technician that will conduct bench -tests, preparation of supplies/materials, properly installing the solution. To include post -project testing of the solution, training to 3 the clients, and other on -the -ground project requirements. Significant Accomplishments: Mr. Garcia has 10+ years of direct experience working on designing, installing, maintaining, and integrating Mass Notification Systems (Outdoor Warning Sirens, Indoor Notifications, and Electronic Notification Software). Mr. Garcia has personally installed over 1,100+ MCS endpoints. Languages: English, Spanish (Fluent written & oral) SECRET CLEARANCE, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2021 -Present: Installation & Maintenance Technician Mr. Garcia is an experienced installation technician with a wide variety of skills. Mr. Garcia ensures MCS installation daily tasks are completed efficiently and effectively with little guidance from the Lead Technician. He is responsible for assuring all MCS infrastructure for a project is installed according to customer specifications. This includes mounting conduit pathways for cabling, terminating cables at their respective components, testing and op -checking functionality of MCS equipment, replacing faulty equipment as identified, etc. Mr. Garcia has key experience installing Mass Notification Systems (Outdoor Warning Sirens, Indoor Notifications, and Electronic Notification Software) and has completed dozens of MCS installations worldwide. PROJECT ASSIGNED ROLE - TECHNICIAN HQE SYSTEMS, INC - TECHNICIAN TEAM Expert Technician that will conduct bench -tests, preparation of supplies/materials, and properly install the solution. To include post -project testing of the solution, training to { the clients, and other on -the -ground project requirements. Significant Accomplishments: Mr. Canepa has S+ years of direct experience working on designing, installing, maintaining, and integrating Mass Notification Systems (Outdoor Warning Sirens, Indoor Notifications, and Electronic Notification Software). Mc Canepa has personally installed over 300+ endpoints. CLEARANCE SUBMITTED, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2020—Present: Installation & Maintenance Technician Mr. Canepa is an experienced installation technician with a wide variety of skills. Mr. Canepa ensures MNS installation daily tasks are completed efficiently and effectively with little guidance from the Lead Technician. He is responsible for assuring all MNS infrastructure for a project is installed according to customer specifications. This includes mounting conduit pathways for cabling, terminating cables at their respective components, testing and op -checking functionality of MCS equipment, replacing faulty equipment as identified, etc. Mr. Canepa has key experience installing Mass Notification Systems (Outdoor Warning Sirens, Indoor Notifications, and Electronic Notification Software)and has successfully completed dozens of MNS installations worldwide. 33 ( Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. y, a � Access Control and Camera System Maintenance m,.o�ti.s Rosemead, CA JAILEN BAILEY - MILITARY VETERAN • • •'SOFTWARE PROJECT ASSIGNED ROLE - SOFTWARE ENGINEER HQE SYSTEMS, INC - SOFrWARE TEAM Software Engineer with experience in full stack development, systems engineering, e"I systems programming, and other development engineering tasks for major projects. Ah .r Significant Accomplishments: Mr. Bailey is an experienced Government software engineer + that has over 6+ years of hands-on systems programming and cyber security experience working in TOP SECRET -SCI programs. His first assignment included working directly for the National Security Agency (NSA) for systems defense and cyber security initiatives. In addition, Mr. Bailey designed, monitored, and maintained Cyber Security systems for the U.S. Marine Corps intelligence units. TOP SECRET CLEARANCE, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2021 -Present: Full Stack Program Developer and Engineer Mr. Bailey is experienced in conducting information system security research, testing, and analysis in order to correlate router configurations with logical network maps. Learned proper troubleshooting techniques for Windows systems and satellite communications equipment. Deployed high availability satellite communications infrastructure necessary for operational command and control. Set up server and administrator privileges and restrictions for users using Windows Server 2012. VOLUNTEER PROJECT AssIGNED ROLE - SOFTWARE ENGINEER HQE SYSTEMS, INC - SOFTWARE TEAM Software Engineer with experience in full stack development, systems engineering, PAW systems programming, and other development engineering tasks for major projects. Significant Accomplishments: Mr. Kragen is an experienced full -stack software engineer that has over 7+ years of hands-on systems programming and cyber security experience working in high pace commercial environments. He has hands-on experience developing software and programs that are utilized by the Department of Homeland Security, and the Department of Defense. SECRET CLEARANCE SUBMITTED, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2021 -Present: Full Stack Software Engineer and Systems Test Engineer Mr. Kragen has designed and constructed a back -end API application to deliver data to React -Js front-end. Utilized Django's REST framework to allow full CRUD functionality with a PostgreSQL database. Personally designed our back -end testing structure, allowing maximal coverage during development. TDD using Pytest-Cov; Enabled continuous integration through CircleCl. Constructed various API endpoints using wireframes for a proposed front-end application. Aggregated data from 3 external APIs; MapQuest Geocode, MapQuest Route, and Open Weather Onecall. Leveraged Rails architecture to enforce API key authentication for all users. Achieved maximum testing coverage, including sad paths & edge cases. Designed a predictive forecast system to return destination -based weather reports up to 7 days in the future 34 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. • • �`. Access Control and Camera System Maintenance Rosemead, CA 35 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Desiree Carr - MILITARY VETERAN (HONORABLE SERVICE - MILITARPOLICE) PROJECT ASSIGNED ROLE - CUSTOMER SUPPORT HQE SYSTEMS, INC - CUSTOMER SUPPORT TEAM Provides timely and professional customer and technical support to the clients. Significant Accomplishments: Mrs. Carr has 6+ years of direct experience in providing —+r 24/7/365 customer support. As the lead customer support representative, Mrs. Carr has WN implemented a hassle -free customer support system that ensures all trouble tickets are resolved on time with the highest level of customer satisfaction. SECRET CLEARANCE, FULL BACKGROUND INVESTIGATION, ACTIVE CAC CARD HQE Systems, Inc. 2017—Present: Business Development Specialist/Customer Service Manager Mrs. Carr provided personable and knowledgeable IT support to customers with various hardware and software -related issues. Mrs. Carr provided in-depth technical support to clients at a Tier 2 level, solving 99.2% of issues without transferring to Tier 3 support. Mrs. Carr coordinated with Level 1 technical support specialists to take over calls outside their level of support and assist customers with more complex technical issues requiring a greater level of personalized care and in greater length. In some situations, Mrs. Carr escalated support desk tickets to Level 3 in the most crucial circumstances and after considerable time had been spent on a single ticket. Additionally, Mrs. Carr onboards and trains all incoming junior tech support specialists. 35 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Access Control and Camera System Maintenance Rosemead, CA Certification Type: Disabled Veteran / Small Business Business Enterprise Contractor's License #: 2001433 Expiration Date: 2023 31&22.9:38 AM Supplier Profile 36 1 Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subiect to the restriction on the title page of this proposal. • • rrul,3 1. AM AM TcveHly nwri current retliticaHno sUius 8o toa•Itn'.nuwx.calaPmnirs.ca.gor DGS Office of Small Business & DVBE Services C"I ioa m:2001433 Email Add.. gaisalkurdiahgesys mxcom Lepl Budness Name: HQE Systems Inc. Bulinus Web Pap: W hgeWys .com Dain Busimss As(DW Name 1: Budness Phone Numbr. 800,967-3036 Doing Bulinus As/DSA) Name L Budnem Fax Number•. Address: 42075BeminDton Ave BudmsTypen suR 109 Semic Temecula CA 92SW GrH1kAion Type Sl From Te NBC Ain my 031101/2021 OI/31,2023 SBIMi.i A,"o ,l 1111W2021 11!3011023 Any in(a ! BEEP YOUR CERTIFICATION P H_E UPOARD! -LOG IN A CaNPmcum.CAOW Questuns? Enna1:05DSHELPiFD S.CAODV Call osm Main Number 916-3731910 ?U7 31d Are 14W, W.Sazmmento, CA 95E05 36 1 Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subiect to the restriction on the title page of this proposal. • • Access Control and Camera System Maintenance Rosemead, CA ATTACHMENT 3: LETTER OF REFERENCE The City of Rosemead Access Control and Camera System Upgrade (SOLICITATION: 2022-25) Due Date: 29 September 2022 Proposal Prepared For: City of Rosemead AN 838 E. Valley Boulevard Rosemead, CA 91770 POC: Michael Bruckner Title: Assistant City Manager Email: mbruckner(@citvofrosemead. ore Tel: (626) 569-2106 %J. rixs.r �.f SM_- Proposal Approved By: HOE Systems Inc. 27419 Via Industria Temecula, CA 92590 POC: Mr. Qais Alkurdi Title: Chief Executive Officer Email: ContractsaHOESvstems.com Tel: (800) 967-3036 X1102 his proposal contains trade secret and confidential business or financial information exempt from disclosure under the Freedom of information Act. This p:cposal includes data that shall not be disclosed outside the Government ono shall not be duplicated, used, or disclosed—in whole or In part—for any purpose other than to evaluate this proposal. !f, hovdever, a contract is awarded to this offeror as a result ef--or in connection with—the submission of this data, the Government shail have the right to duphraie, use, or disclose the data to the extent provided sn the resulting con ,a,t. This restriction does not limit the Government's right to use the information crntained in this data ; It'u obtained from another source without restriction. The data sabject m this rastrictior are contained ;r, this ,ropcsal ar,d all attachments., -ill product names, logos, and brands are the property cif their respeciFve owners. 4[1 cosh r„ ,redrout and service rrrnes used in this proposal are for identi is ucin p:irposes Use of these names,:'agos, and brand, drops nut lo?ply endorsement. 37 1 Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Access Control and Camera System Maintenance Rosemead, CA • From: Michael G. Campbell 492 SOTRSS Chief, FacilitylSecurity Operations Hurlbtm Field Fl, 32544 Suhj: LETTER OF REFERENCE FOR SUCCESSFUL CONTRACT COMPLETION To Whom It May Concern, My name is Michael Cr. Campbell. 1 am the Chief of Facility/Security Operations for the 492nd Special Operations Training Support Squadron (SOTRSS) on Huriburt Field Fl. As the point of contact for facility and security processes, 1 am responsible for coordinating and assisting in seeping requirements, overseeing vendor execution of the requirements, and ultimately emaring the success of any Government contract within our facilities. Recently, 1 had the opportunity and privilege of providing Subject Matter Expert oversight during installation of a major Intrusion Detection System (IDS) and Access control system contract for the 492 SOTRSS. After careful review and consideration of multiple submission offers from major corporations, the Hmlburt Field Contracting Office selected HQE, Systems, Imc (HQE) as the installation contractor for this Electronic Security Systems project. During the selection process, it was noted that HQE's proposal was very thorough and their prices were ideal for am requirement. In addition, it was apparent that HQE had the capacity and capabilities to execute the project successfully. Based on the information submitted, the procurement board felt confident that HQE could perform the tasks identified in the performance Work Specification (P\L'S). However, it was during the actual installation of the Electronic Security System (ESS)' solution that we recognized HQE is indeed a highly qualified vendor, specifically suited for this type of complex installation. Even when presented with unforeseen circumstances challenges their tear, went the extra mile to research and protide expert resolution to those problems. HQE met all agreed to timelines and executed the complex tasks above and beyond written requirements. From the end users perspective we were extremely satisfied with the teams' professionalism and delivered product, we look forward to working with HQE again in the future. Having vendors like HQE just makes things go smoother and every end user client is left above and beyond satisfied with the final solution and service provided by HQE. I enthusiastically recommend HQE as a prince vendor for any Government contract. If you have any questions, please feel free to contact me at 956 881-2367, or at miehael.esmpbell.39(!tus.afmil Very Respectfully, Michael G. Campbell 492 SOTRSS Chief, FacdilySecurity Operations • Note: Detailed of ESS system installed is sanitized for purposes of security 38 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Attachment C Construction Contract 0 10 CONSTRUCTION CONTRACT ACCESS CONTROL AND CAMERA SYSTEM UPGRADE PROJECT (HQE SYSTEMS INC.) PARTIES AND DATE. This Agreement is made and entered into this 25th day of October, 2022 ("Effective Date") by and between the City of Rosemead, a municipal corporation of the State of California, located at 8838 E. Valley Blvd., Rosemead, California 91770, ("City") and HQE Systems, Inc, a corporation, with its principal place of business at 27419 Via Industria, Temecula, California 92590 (hereinafter referred to as "Contractor"). City and Contractor are sometimes individually referred to as "Party" and collectively as 'Parties' in this Agreement. 2. RECITALS. 2.1 Contractor. Contractor desires to perform and assume responsibility for the provision of certain maintenance services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing Access Control and Camera System installation services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of City. 2.2 Project. City desires to engage Contractor to render such services for the Access Control and Camera System Upgrade Project (`Project') as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the Owner all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Access Control and HQE Systems Inc. Page 2 of 19 Camera system installation services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from Effective Date shown above to June 30, 2023, unless earlier terminated as provided herein. Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services. 3.2 Responsibilities of Contractor. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee. Contractor retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor's exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor's conformance with the Schedule, City shall respond to Contractor's submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City. 3.2.4 City's Representative. The City hereby designates Ben Kim, City Manager, or his or her designee, to act as its representative for the performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for all purposes under this Contract. Contractor shall not accept direction 0 or orders from any person other than the City's Representative or his or her designee HQE Systems Inc. Page 3 of 19 3.2.5 Contractor's Representative. Contractor hereby designates Oais Alkurdi, Chief Executive Officer, or his or her designee, to act as its representative for the performance of this Agreement ("Contractor's Representative"). Contractor's Representative shall have full authority to represent and act on behalf of the Contractorfor all purposes under this Agreement. The Contractor's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor's failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub -contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.8 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. • A-3 HQE Systems Inc. Page 4 of 19 3.2.9 Insurance. 3.2.9.1 Time for Compliance. Contractor shall maintain prior to the beginning of and for the direction of this Agreement insurance coverage as specified in Exhibit D attached to and part of this agreement. 3.2.10 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.2.11 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code A of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractorwith a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.2.12 Bonds. 3.2.12.1 Performance Bond. If specifically requested by City in Exhibit "B" attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not -to -exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. 3.2.12.2 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit "B" attached hereto and incorporated herein by HQE Systems Inc. Page 5of19 reference, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the total, not -to -exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. 3.2.12.3 Bond Provisions. Should, in City's sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause. 3.2.12.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California -admitted surety with a current A.M. Best's rating no less than A:VIII and satisfactory to the City. If a California -admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City. 3.3 Fees and Payments. 3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit C attached hereto and incorporated herein by reference. The total compensation shall not exceed Four Hundred Thirteen Thousand Six Hundred Fifty -Three Dollars and Ninety -Two Cents ($413,653.92) without advance written approval of City's project manager. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Contractor. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such • statement, review the statement and pay all approved charges thereon. A-5 HQE Systems Inc. Page 6 of 19 3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City's Representative. 3.3.5 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4 Accounting Records. 3.4.1 Maintenance and Inspection. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.5 General Provisions. 3.5.1 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon Ow HQE Systems Inc. Page 7 of 19 termination, Contractor shall be compensated only for those services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: CONTRACTOR: CITY: HQE Systems, Inc. 27419 Via Industria . Temecula, CA 92590 Attn: Qais Alkurdi, Chief Executive Officer City of Rosemead P.O. Box 399 Rosemead, CA 91770 Attn: Michael Bruckner, City Manager's Office Such notice shall be deemed made when personally delivered orwhen mailed, forty- eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.5.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.4 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action. 3.5.5 Indemnification. Contractor shall defend, indemnify and hold the City, A-7 HQE Systems Inc. Page 8 of 19 its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions or willful misconduct of Contractor, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Contractor shall defend, at Contractor's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Contractor shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents or volunteers. 3.5.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. 3.5.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Los Angeles County. 3.5.8 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.5.9 City's Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project. 3.5.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.5.11 Assignment or Transfer. Contractor shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, W. HQE Systems Inc. Page 9 of 19 employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.5.13 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.15 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.17 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicitor secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.18 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.5.19 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake HQE Systems Inc. • Page 10 of 19 self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. • 0 3.5.20 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6 Subcontracting. 3.6.1 Prior Approval Required. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. [signatures on next page] F-AME1 HQE Systems Inc Page 11 of 19 • CITY OF ROSEMEAD HQE Systems, Inc. By: By: ZZ-46�-' Ben Kim, City Manager Name: Qais Alkurdi Attest: Title: CEO Ericka Hernandez City Clerk [if Corporation, TWO SIGNATURES, President OR Vice President AND Secretary, AND CORPORATE SEAL OF CONTRACTOR REQUIRED] Approved as to Form: By: Name: Desiree Carr Rachel Richman, City Attorney • Title: Secretary • A-11 HQE Systems Inc. Page 12 of 19 EXHIBIT A SCOPE OF SERVICES Contractor shall furnish all labor, materials, equipment, tools, transportation, and services required to perform and complete the installation of the Access Control and Camera System Upgrade Project as specificied in HQE Systems Inc. Bid proposal (pg. 11-12) (Exhibit E) A-12 HQE Systems Inc. Page 13 of 19 EXHIBIT B SCHEDULE OF SERVICES See Section 3.4 (pg. 9) of Attached HQE Systems Inc. Bid proposal (Exhibit E) B-13 HQE Systems Inc. • Page 14 of 19 0 EXHIBIT C COMPENSATION The total compensation shall not exceed Four Hundred Thirteen Thousand Six Hundred Fifty -Three Dollars and Ninety -Two Cents ($413,653.92) without advance written approval from the City of Rosemead. C-14 HQE Systems Inc. Page 15 of 19 INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of the Work, Contractor will maintain insurance in conformance with the requirements setforth below. Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Contractor agrees to amend, supplement or endorse the existing coverage to do so. Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City. Contractor shall provide the following types and amounts of insurance: Commercial General Liability Insurance: Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less that $1,000,000 combined single limit per accident. If Contractor owns no vehicles, this requirement may be satisfied by a non -owned auto endorsement to the general liability policy described above. If Contractor or Contractor employees will use personal autos in any way on this project, Contractor shall provide evidence of personal auto liability coverage for each such person. Workers Compensation on a state -approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease. Contractor shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees and volunteers. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Contractor shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer's liability. Such policy or policies shall include the following terms and conditions: • A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason; D-15 HQE Systems Inc. Page 16 of 19 • Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; and • Policies shall "follow form" to the underlying primary policies. • Insureds under primary policies shall also be insureds under the umbrella or excess policies. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contractor and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Requirements not limiting: Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency. Acceptable insurers: All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the Agency's Risk Manager. General conditions pertaining to provision of insurance coverage by Contractor. Contractor and City agree to the following with respect to insurance provided by Contractor: 1. Contractor agrees to have its insurer endorse the third -party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010. Contractor also agrees to require all contractors, and subcontractors to do likewise. No liability insurance coverage provided to comply with this Agreement shall prohibit Contractor, or Contractor's employees, or agents, from waiving the right of subrogation prior to a loss. Contractor agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing D-16 HQE Systems Inc. Page 17 of 19 contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contractor shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Contractor's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contractor or deducted from sums due Contractor, at City option. 8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage. Contractor agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contractor or any subcontractor, is intended to applyfirst and on a primary, noncontributing basis in relation to any other insurance or self- insurance available to City. 10. Contractor agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. D-17 HQE Systems Inc. Page 18 of 19 11.Contractor agrees not to self -insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Contractor's existing coverage includes a deductible or self-insured retention, the deductible or self- insured retention must be declared to the City. At that time the City shall review options with the Contractor, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Contractor acknowledges and agrees that any actual or alleged failure on the part of City to inform Contractor of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15.Contractor will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Contractor shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contractor's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages. 17.The provisions of any workers' compensation or similar act will not limit the obligations of Contractor under this agreement. Contractor expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of R HQE Systems Inc. Page 19 of 19 any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive. 19.These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Contractor agrees to provide immediate notice to City of any claim or loss against Contractor arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. D-19 a • A�Ro® CERTIFICATE OF LIABILITY INSURANCE 10/17/22DIYYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THI CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIE BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZE REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(les) must have ADDITIONAL INSURED provisions or be endorsed If SUBROGATION IS WANED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this Certificate does not confer rights to the Certificate holder in lieu of such endorsement(s). PRODUCER Pauma/Valley Insurance Agency, Inc.PHONE P.O. Box 1530 Valley Center, CA 92082 NAE^ enny Boulos Maselli 760 749-2383 1 FAX ,�: 760 751-7692 R-.Ut)j,enny@pyins.com jenny@pyins.com _ _ INSURER(S) AFFORDING COVERAGE NAICR INsuRERASentinelInsurance Company 11000 INSURED HIDE Systems, Inc. 27419 Via Industria Temecula, CA 92590 INSURER B INSURER C: INSURER D: INSURER E: INSURER F : _— COVERAGES CERTIFICATE NUMBER: REVISION NUMBER_ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. WSR LTR TYPE OF INSURANCEADDL WAR POLICY EFF POLICY NUYaER MMND POMCYEA, N LAIRS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE I,X. OCCUR X 72SBABF2927DX 0&29/22 06/29/23EAC"OCCURRENCE EACH s2,000,000 PREMISES EaEo Tante).. 51,000,000 MEDEXP(Any one Person) $10,000 PERSDNALAADVINJURY 52,000000 'L AGGREGATE LIMMIITAP�PLIEIS PER POLICY a JPERQ a LOC CT GENERAL AGGREGATE s4,000,000 GEN X' PRODUCTS-COMPrOPAGG S4 A,000,000 S OTHER AVTONOBLLE LIABILITY M IN U $ [8!0CILLY INJURY(Pel Pe mw) $ ANYAUrO OWNED SCHEDULED AUTOS ONLY AUTOS SODLY INJURY(Per accident) $ HIRED NONLOWNEDP AUTOSONLY - AUTOS ONLY RTY DAMAGE S (Per ac"dm) 5 WERELIA LIAR(OCCUR EACH OCCURRENCES EXCESS MB CLANUS-MADE- AGGREGATE S DED I RETENTIONS S WORKERS COMPENSATION AND ENPLOYERS'LIABILITY YIN ANY PROPRIETORIPARTNERVEXECUIVE OFFICERMEMBER EXCWDED'! NIA STATLRE' ER EL. EACH ACCIDENT 5 E.L. DISEASE -EA EMPLOYEE S (MAndNory N NH) It yyees, descMe E.L. DISEASE -POLICY LIMB S OMer DESCRIRnON OF OPERATIONS Cebw DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD tet, AddMlcn RemeM 54rdub, may W enacts R men apace M rt lrsd) Certificate holder is named as additional insured as required in written agreement per attached endorsement. (SS 00 08 04 05). Waiver of Subrogation applies as required in written agreement per attached endorsement. (SS 12 15 03 00). CERTIFICATE HOLDER CANCELLATION ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD Printed by JEN on October 17, 2022 at 11:30AM SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City Cit of Rosemead THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 8838 E. Valley Boulevard ACCORDANCE WITH THE POLICY PROVISIONS. Rosemead, CA AUTHOR2ED REPRESENTATIVE FJ.JLI.(P.Y AWA ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD Printed by JEN on October 17, 2022 at 11:30AM 0 BUSINESS LIABILITY COVERAGE FORM Various provisions in this policy restrict coverage. Read the entire policy carefully to determine rights, duties and what is and is not covered. Throughout this policy the words "you" and "your" refer to the Named Insured shown in the Declarations. The words "we", "us" and "our" refer to the stock insurance company member of The Hartford providing this insurance. The word "insured" means any person or organization qualifying as such under Section C. - Who Is An Insured. Other words and phrases that appear in quotation marks have special meaning. Refer to Section G. - Liability And Medical Expenses Definitions. A. COVERAGES (a) The "bodily injury" or "property 1. BUSINESS LIABILITY COVERAGE (BODILY damage" is caused by an "occurrence" that takes place in the INJURY, PROPERTY DAMAGE, PERSONAL "coverage territory"; AND ADVERTISING INJURY) (b) The "bodily injury" or "property Insuring Agreement damage" occurs during the policy a. We will pay those sums that the insured period; and becomes legally obligated to pay as (c) Prior to the policy period, no insured damages because of "bodily injury", listed under Paragraph 1. of Section "property damage" or "personal and C. — Who Is An Insured and no advertising injury" to which this insurance "employee" authorized by you to give applies. We will have the right and duty to or receive notice of an "occurrence" defend the insured against any "suit" or claim, knew that the "bodily injury" seeking those damages. However, we will or "property damage" had occurred, W have no duty to defend the insured against in whole or in part. If such a listed any "suit" seeking damages for "bodily insured or authorized "employee" injury", "property damage" or "personal and knew, prior to the policy period, that advertising injury" to which this insurance the "bodily injury" or "property does not apply. damage" occurred, then any We may, at our discretion, investigate any continuation, change or resumption "occurrence" or offense and settle any claim of such "bodily injury" or "property or "suit" that may result. But: damage" during or after the policy (1) The amount we will pay for damages is period will be deemed to have been limited as described in Section D. - known prior to the policy period. Liability And Medical Expenses Limits (2) To "personal and advertising injury" Of Insurance; and caused by an offense arising out of your (2) Our right and duty to defend ends when business, but only if the offense was we have used up the applicable limit of committed in the "coverage territory" insurance in the payment of judgments, during the policy period. settlements or medical expenses to which c. "Bodily injury" or "property damage" will be this insurance applies. deemed to have been known to have No other obligation or liability to pay sums or occurred at the earliest time when any perform acts or services is covered unless insured listed under Paragraph 1. of Section explicitly provided for under Coverage C. — Who Is An Insured or any "employee" Extension -Supplementary Payments. authorized by you to give or receive notice of an "occurrence" or claim: b. This insurance applies: (1) Reports all, or any part, of the "bodily (1) To "bodily injury" and "property injury" or "property damage" to us or damage" only if: any other insurer; t 1 Form SS 00 08 04 05 Page 1 of 24 © 2005, The Hartford BUSINESS LIABILITY COVERAGE FORM (2) Receives a written or verbal demand or b. We will make these payments regardless of claim for damages because of the "bodily fault. These payments will not exceed the injury' cr "property damage"; or applicable limit of insurance. We will pay (3) Becomes aware by any other means that reasonable expenses for: "bodily injury" or "property damage" has (1) First aid administered at the time of an occurred or has begun to occur. accident; d. Damages because of "bodily injury" include (2) Necessary medical, surgical, x-ray and damages claimed by any person or dental services, including prosthetic organization for care, loss of services or devices; and death resulting at any time from the "bodily (3) Necessary ambulance, hospital, injury". professional nursing and funeral e. Incidental Medical Malpractice services. (1) "Bodily injury" arising out of the 3. COVERAGE EXTENSION - rendering of or failure to render SUPPLEMENTARY PAYMENTS professional health care services as a a. We will pay, with respect to any claim or physician, dentist, nurse, emergency ..suit" we investigate or settle, or any "suit" medical technician or paramedic shall against an insured we defend: be deemed to be caused by an 'occurrence", but only if: (1) All expenses we incur. (a) The physician, dentist, nurse, (2) Up to $1,000 for the cost of bail bonds emergency medical technician or required because of accidents or traffic paramedic is employed by you to law violations arising out of the use of provide such services; and any vehicle to which Business Liability Coverage for "bodily injury" applies. We (b) You are not engaged in the do not have to furnish these bonds. business or occupation of providing such services. (3) The cost of appeal bonds or bonds to release attachments, but only for bond 2 For the () purpose of determining the amounts within the applicable limit of limits of insurance for incidental medical insurance. We do not have to furnish malpractice, any act or omission these bonds. together with all related acts or omissions in the furnishing of these (4) All reasonable expenses incurred by the services to any one person will be insured at our request to assist us in the considered one "occurrence". investigation or defense of the claim or "suit", including actual loss of earnings 2. MEDICAL EXPENSES up to $500 a day because of time off Insuring Agreement from work. a. We will pay medical expenses as described (5) All costs taxed against the insured in below for "bodily injury" caused by an the "suit". accident: (6) Prejudgment interest awarded against (1) On premises you own or rent; the insured on that part of the judgment (2) On ways next to premises you own or we pay. If we make an offer to pay the rent; or applicable limit of insurance, we will not (3) Because of your operations; pay any prejudgment interest based on that period of time after the offer. provided that: (7) All interest on the full amount of any (1) The accident takes place in the judgment that accrues after entry of the "coverage territory" and during the judgment and before we have paid, policy period; offered to pay, or deposited in court the (2) The expenses are incurred and reported part of the judgment that Is within the to us within three years of the date of applicable limit of insurance. the accident; and Any amounts paid under (1) through (7) (3) The injured person submits to above will not reduce the limits of insurance. examination, at our expense, by physicians of our choice as often as we reasonably require. Page 2 of 24 Form SS 00 08 04 05 b. If we defend an insured against a "suit" and an indemnitee of the insured is also named as a party to the "suit", we will defend that indemnitee if all of the following conditions are met: (1) The "suit" against the indemnitee seeks damages for which the insured has assumed the liability of the indemnitee in a contract or agreement that is an "insured contract"; (2) This insurance applies to such liability assumed by the insured; (3) The obligation to defend, or the cost of the defense of, that indemnitee, has also been assumed by the insured in the same "insured contract"; (4) The allegations in the "suit" and the information we know about the "occurrence" are such that no conflict appears to exist between the interests of the insured and the interest of the indemnitee; (5) The indemnitee and the insured ask us to conduct and control the defense of that indemnitee against such "suit" and agree that we can assign the same counsel to defend the insured and the indemnitee; and (6) The indemnitee: (a) Agrees in writing to: (i) Cooperate with us in the investigation, settlement or defense of the "suit"; (ii) Immediately send us copies of any demands, notices, summonses or legal papers received in connection with the "suit"; (iii) Notify any other insurer whose coverage is available to the indemnitee; and (iv) Cooperate with us with respect to coordinating other applicable insurance available to the indemnitee; and (b) Provides us with written authorization to: (i) Obtain records and other information related to the "suit"; and (ii) Conduct and control the defense of the indemnitee in such "suit". BUSINESS LIABILITY COVERAGE FORM So long as the above conditions are met, attorneys' fees incurred by us in the defense of that indemnitee, necessary litigation expenses incurred by us and necessary litigation expenses incurred by the indemnitee at our request will be paid as Supplementary Payments. Notwithstanding the provisions of Paragraph 1.b.(b) of Section B. — Exclusions, such payments will not be deemed to be damages for "bodily injury" and "property damage" and will not reduce the Limits of Insurance. Our obligation to defend an insured's indemnitee and to pay for attorneys' fees and necessary litigation expenses as Supplementary Payments ends when: (1) We have used up the applicable limit of insurance in the payment of judgments or settlements; or (2) The conditions set forth above, or the terms of the agreement described in Paragraph (6) above, are no longer met. B. EXCLUSIONS 1. Applicable To Business Liability Coverage This insurance does not apply to: a. Expected Or Intended Injury (1) "Bodily injury" or "property damage" expected or intended from the standpoint of the insured. This exclusion does not apply to "bodily injury" or "property damage" resulting from the use of reasonable force to protect persons or property; or (2) "Personal and advertising injury" arising out of an offense committed by, at the direction of or with the consent or acquiescence of the insured with the expectation of inflicting "personal and advertising injury". b. Contractual Liability (1) "Bodily injury" or "property damage"; or (2) "Personal and advertising injury" for which the insured is obligated to pay damages by reason of the assumption of liability in a contract or agreement. This exclusion does not apply to liability for damages because of: (a) "Bodily injury", "property damage" or "personal and advertising injury" that the insured would have in the absence of the contract or agreement; or Form SS 00 08 04 05 Page 3 of 24 BUSINESS LIABILITY COVERAGE FORM (b) "Bodily injury" or "property damage" assumed in a contract or agreement that is an "insured contract". provided the "bodily injury" or "property damage" occurs subsequent to the execution of the contract or agreement. Solely for the purpose of liability assumed in an "insured contract". reasonable attorneys' fees and necessary litigation expenses incurred by or for a party other than an insured are deemed to be damages because of "bodily injury" or "property damage" provided: (i) Liability to such party for, or for the cost of, that party's defense has also been assumed in the same "insured contract", and (ii) Such attorneys' fees and litigation expenses are for defense of that party against a civil or alternative dispute resolution proceeding in which damages to which this insurance applies are alleged. c. Liquor Liability "Bodily injury" or "property damage" for which any insured may be held liable by reason of: (1) Causing or contributing to the intoxication of any person; (2) The furnishing of alcoholic beverages to a person under the legal drinking age or under the influence of alcohol; or (3) Any statute, ordinance or regulation relating to the sale, gift, distribution or use of alcoholic beverages. This exclusion applies only if you are in the business of manufacturing, distributing, selling, serving or furnishing alcoholic beverages. d. Workers' Compensation And Similar Laws Any obligation of the insured under a workers' compensation, disability benefits or unemployment compensation law or any similar law. e. Employer's Liability "Bodily injury" to: (1) An "employee" of the insured arising out of and in the course of: (a) Employment by the insured; or (b) Performing duties related to the conduct of the insured's business, or (2) The spouse, child, parent, brother or sister of that "employee" as a consequence of (1) above. This exclusion applies: (1) Whether the insured may be liable as an employer or in any other capacity; and (2) To any obligation to share damages with or repay someone else who must pay damages because of the injury. This exclusion does not apply to liability assumed by the insured under an "insured contract". f. Pollution (1) "Bodily injury", "property damage" or "personal and advertising injury" arising out of the actual, alleged or threatened discharge, dispersal, seepage, migration, release or escape of "pollutants": (a) At or from any premises, site or location which is or was at any time owned or occupied by, or rented or loaned to any insured. However, this subparagraph does not apply to: (i) "Bodily injury" if sustained within a building and caused by smoke, fumes, vapor or soot produced by or originating from equipment that is used to heat, cool or dehumidify the building, or equipment that is used to heat water for personal use, by the building's occupants or their guests; (ii) "Bodily injury" or "property damage" for which you may be held liable, if you are a contractor and the owner or lessee of such premises, site or location has been added to your policy as an additional insured with respect to your ongoing operations performed for that additional insured at that premises, site or location and such premises, site or location is not and never was owned or occupied by, or rented or loaned to, any insured, other than that additional insured; or Page 4 of 24 Form SS 00 08 04 05 BUSINESS LIABILITY COVERAGE FORM (iii) "Bodily injury" or "property released as part of the damage" arising out of heat, operations being performed smoke or fumes from a by such insured, contractor or { "hostile fire"; subcontractor; (b) At or from any premises, site or (ii) "Bodily injury" or "property location which is or was at any damage" sustained within a time used by or for any insured or building and caused by the others for the handling, storage, release of gases, fumes or disposal, processing or treatment vapors from materials brought of waste; into that building in connection (c) Which are or were at any time with operations being performed transported, handled, stored, by you or on your behalf by a treated, disposed of, or processed contractor or subcontractor; or as waste by or for: (iii) "Bodily injury" or "property (i) Any insured; or damage" arising out of heat, smoke fumes from a u An person or organization for () Y P 9 re "hostile fire"; or whom you may be legally responsible; (e) At or from any premises, site or location on which any insured or any d At or from an remises, site or () y P contractors or subcontractors location on which any insured or working directly or indirectly on any any contractors or subcontractors insured's behalf are performing working directly or indirectly on operations if the operations are to any insured's behalf are test for, monitor, clean up, remove, performing operations if the contain, treat, detoxify or neutralize, "pollutants" are brought on or to or in any way respond to, or assess the premises, site or location in the effects of, "pollutants". connection with such operations by such insured, contractor or (2) Any loss, cost or expense arising out subcontractor. However, this of any: •J subparagraph does not apply to: (a) Request, demand, order or statutory (i) "Bodily injury" or "property or regulatory requirement that any damage" arising out of the insured or others test for, monitor, escape of fuels, lubricants or clean up, remove, contain, treat, other operating fluids which are detoxify or neutralize, or in any way needed to perform the normal respond to, or assess the effects of, electrical, hydraulic or "pollutants"; or mechanical functions (b) Claim or suit by or on behalf of a necessary for the operation of governmental authority for "mobile equipment" or its parts, damages because of testing for, if such fuels, lubricants or other monitoring, cleaning up, removing, operating fluids escape from a containing, treating, detoxifying or vehicle part designed to hold, neutralizing, or in any way store or receive them. This responding to, or assessing the exception does not apply if the effects of, "pollutants". "bodily injury" or "property However, this paragraph does not damage" arises out of the apply to liability for damages because intentional discharge, dispersal of "property damage" that the insured or release of the fuels, would have in the absence of such lubricants or other operating request, demand, order or statutory or fluids, or if such fuels, regulatory requirement, or such claim lubricants or other operating or "suit" by or on behalf of a fluids are brought on or to the governmental authority. premises, site or location with the intent that they be discharged, dispersed or Form SS 00 08 04 05 Page 5 of 24 BUSINESS LIABILITY COVERAGE FORM g. Aircraft, Auto Or Watercraft (2) The use of "mobile equipment" in, or "Bodily injury" or "property damage" arising while in practice or preparation for, a out of the ownership, maintenance, use or prearranged racing, speed or entrustment to others of any aircraft, "auto" demolition contest or in any stunting or watercraft owned or operated by or rented activity. or loaned to any insured. Use includes I. War operation and "loading or unloading". "Bodily injury", "property damage" or This exclusion applies even if the claims "personal and advertising injury", however against any insured allege negligence or caused, arising, directly or indirectly, out of: other wrongdoing in the supervision, hiring, (1) War, including undeclared or civil war; employment, training or monitoring of others by that insured, if the "occurrence" which (2) Warlike action by a military force, caused the "bodily injury" or "property including action in hindering or damage" involved the ownership, defending against an actual or maintenance, use or entrustment to others of expected attack, by any government, any aircraft, "auto" or watercraft that is sovereign or other authority using owned or operated by or rented or loaned to military personnel or other agents; or any insured. (3) Insurrection, rebellion, revolution, This exclusion does not apply to: usurped power, or action taken by (1) A watercraft while ashore on premises governmental authority in hindering or defending against any of these. you own or rent; 1• Professional Services (2) A watercraft you do not own that is: "Bodily injury", "property damage" or (a) Less than 51 feet long; and "personal and advertising injury" arising (b) Not being used to carry persons out of the rendering of or failure to render for a charge; any professional service. This includes (3) Parking an "auto" on, or on the ways but is not limited to: next to, premises you own or rent, (1) Legal, accounting or advertising provided the "auto" is not owned by or services; rented or loaned to you or the insured; (2) Preparing, approving, or failing to (4) Liability assumed under any "insured prepare or approve maps, shop contract" for the ownership, drawings, opinions, reports, surveys, maintenance or use of aircraft or field orders, change orders, designs or watercraft; drawings and specifications; (5) "Bodily injury" or "property damage" (3) Supervisory, inspection, architectural arising out of the operation of any of or engineering activities; the equipment listed in Paragraph f.(2) (4) Medical, surgical, dental, x-ray or or f.(3) of the definition of "mobile nursing services treatment, advice or equipment"; or instruction; (6) An aircraft that is not owned by any (5) Any health or therapeutic service insured and is hired, chartered or loaned treatment, advice or instruction; with a paid crew. However, this (6) Any service, treatment, advice or exception does not apply if the insured instruction for the purpose of has any other insurance for such "bodily "property appearance or skin enhancement, hair injury' or damage", whether removal or replacement or personal the other insurance is primary, excess, contingent or on any other basis. grooming; h. Mobile Equipment (7) Optical or hearing aid services including the prescribing, preparation, "Bodily injury" or "property damage" fitting, demonstration or distribution of arising out of: ophthalmic lenses and similar /s# (1) The transportation of "mobile equipment" products or hearing aid devices; by an "auto" owned or operated by or rented or loaned to any insured; or Page 6 of 24 Form SS 00 08 04 05 (8) Optometry or optometric services including but not limited to examination of the eyes and the prescribing, preparation, fitting,demonstration or distribution of ophthalmic lenses and similar products; (9) Any: (a) Body piercing (not including ear piercing); (b) Tattooing, including but not limited to the insertion of pigments into or under the skin; and (c) Similar services; (10) Services in the practice of pharmacy; and (11) Computer consulting, design or programming services, including web site design. Paragraphs (4) and (5) of this exclusion do not apply to the Incidental Medical Malpractice coverage afforded under Paragraph 1.e. in Section A. - Coverages. k. Damage To Property "Property damage" to: (1) Property you own, rent or occupy, including any costs or expenses incurred by you, or any other person, organization or entity, for repair, replacement, enhancement, restoration or maintenance of such property for any reason, including prevention of injury to a person or damage to another's property; (2) Premises you sell, give away or abandon, if the "property damage" arises out of any part of those premises; (3) Property loaned to you; (4) Personal property in the care, custody or control of the insured; (5) That particular part of real property on which you or any contractors or subcontractors working directly or indirectly on your behalf are performing operations, if the "property damage" arises out of those operations; or (6) That particular part of any property that must be restored, repaired or replaced because "your work" was incorrectly performed on it. BUSINESS LIABILITY COVERAGE FORM Paragraphs (1), (3) and (4) of this exclusion do not apply to "property damage" (other than damage by fire) to premises, including the contents of such premises, rented to you for a period of 7 or fewer consecutive days. A separate Limit of Insurance applies to Damage To Premises Rented To You as described in Section D. - Limits Of Insurance. Paragraph (2) of this exclusion does not apply if the premises are "your work" and were never occupied, rented or held for rental by you. Paragraphs (3) and (4) of this exclusion do not apply to the use of elevators. Paragraphs (3), (4), (5) and (6) of this exclusion do not apply to liability assumed under a sidetrack agreement. Paragraphs (3) and (4) of this exclusion do not apply to "property damage" to borrowed equipment while not being used to perform operations at a job site. Paragraph (6) of this exclusion does not apply to "property damage" included in the "products -completed operations hazard". I. Damage To Your Product "Property damage" to "your product"!, 1 arising out of it or any part of it. V m. Damage To Your Work "Property damage" to "your work" arising out of it or any part of it and included in the "products -completed operations hazard". This exclusion does not apply if the damaged work or the work out of which the damage arises was performed on your behalf by a subcontractor. n. Damage To Impaired Property Or Property Not Physically Injured "Property damage" to "impaired property" or property that has not been physically injured, arising out of: (1) A defect, deficiency, inadequacy or dangerous condition in "your product" or "your work"; or (2) A delay or failure by you or anyone acting on your behalf to perform a contract or agreement in accordance with its terms. This exclusion does not apply to the loss of use of other property arising out of sudden and accidental physical injury to `16J "your product" or "your work" after it has been put to its intended use. Form SS 00 08 04 05 Page 7 of 24 BUSINESS LIABILITY COVERAGE FORM o. Recall Of Products, Work Or Impaired (c) Title of any literary or artistic work; Property (8) Arising out of an offense committed by Damages claimed for any loss, cost or an insured whose business is: expense incurred by you or others for the (a) Advertising, broadcasting, loss of use, withdrawal, recall, inspection, publishing or telecasting; repair, replacement, adjustment, removal (b) Designing or determining content or disposal of: of web sites for others; or (1) "Your product"; (c) An Internet search, access, (2) "Your work"; or content or service provider. (3) "Impaired property"; However, this exclusion does not if such product, work or property is apply to Paragraphs a., b. and c. withdrawn or recalled from the market or under the definition of "personal and from use by any person or organization advertising injury" in Section G. — because of a known or suspected defect, Liability And Medical Expenses deficiency, inadequacy or dangerous Definitions. condition in it. For the purposes of this exclusion, p. Personal And Advertising Injury placing an "advertisement" for or "Personal and advertising injury": linking to others on your web site, by (1) Arising out of oral, written or electronic itself, is not considered the business publication of material, if done by or at of advertising, broadcasting, the direction of the insured with publishing or telecasting; knowledge of its falsity; (9) Arising out of an electronic chat room (2) Arising out of oral, written or electronic or bulletin board the insured hosts, publication of material whose first owns, or over which the insured publication took place before the exercises control; beginning of the policy period; (10) Arising out of the unauthorized use of (3) Arising out of a criminal act committed another's name or product in your e-mail by or at the direction of the insured; address, domain name or metatags, or any other similar tactics to mislead (4) Arising out of any breach of contract, another's potential customers; except an implied contract to use (11) Arising out of the violation of a another's "advertising idea" in your "advertisement"; person's right of privacy created by any state or federal act. (5) Arising out of the failure of goods, However, this exclusion does not products or services to conform with apply liability for damages that the any statement of quality or insured would have in the absence of performance made in your such state or federal act; "advertisement"; (6) Arising out of the wrong description of (12) Arising out of: the price of goods, products or services; (a) An "advertisement" for others on (7) Arising out of any violation of any your web site; intellectual property rights such as (b) Placing a link to a web site of copyright, patent, trademark, trade others on your web site; name, trade secret, service mark or (c) Content from a web site of others other designation of origin or displayed within a frame or border authenticity. on your web site. Content includes However, this exclusion does not information, code, sounds, text, apply to infringement, in your graphics or images; or 'advertisement", of (d) Computer code, software or (a) Copyright; programming used to enable: (b) Slogan, unless the slogan is also (i) Your web site; or a trademark, trade name, service (ii) The presentation or functionality mark or other designation of origin of an "advertisement" or other or authenticity; or content on your web site; Page 8 of 24 Form SS 00 08 04 05 (13) Arising out of a violation of any anti- trust law; (14) Arising out of the fluctuation in price or value of any stocks, bonds or other securities; or (15) Arising out of discrimination or humiliation committed by or at the direction of any "executive officer", director, stockholder, partner or member of the insured. q. Electronic Data Damages arising out of the loss of, loss of use of, damage to, corruption of, inability to access, or inability to manipulate "electronic data". r. Employment -Related Practices "Bodily injury" or "personal and advertising injury" to: (1) A person arising out of any: (a) Refusal to employ that person; (b) Termination of that person's employment; or (c) Employment-related practices, policies, acts or omissions, such as coercion, demotion, evaluation, reassignment, discipline, defamation, harassment, humiliation or discrimination directed at that person; or (2) The spouse, child, parent, brother or sister of that person as a consequence of "bodily injury" or "personal and advertising injury" to the person at whom any of the employment-related practices described in Paragraphs (a), (b), or (c) above is directed. This exclusion applies: (1) Whether the insured may be liable as an employer or in any other capacity; and (2) To any obligation to share damages with or repay someone else who must pay damages because of the injury. s. Asbestos (1) "Bodily injury", "property damage" or "personal and advertising injury" arising out of the "asbestos hazard". (2) Any damages, judgments, settlements, loss, costs or expenses that: BUSINESS LIABILITY COVERAGE FORM (a) May be awarded or incurred by reason of any claim or suit alleging actual or threatened injury or damage of any nature or kind to persons or property which would not have occurred in whole or in part but for the "asbestos hazard"; (b) Arise out of any request, demand, order or statutory or regulatory requirement that any insured or others test for, monitor, clean up, remove, encapsulate, contain, treat, detoxify or neutralize or in any way respond to or assess the effects of an "asbestos hazard"; or (c) Arise out of any claim or suit for damages because of testing for, monitoring, cleaning up, removing, encapsulating, containing, treating, detoxifying or neutralizing or in any way responding to or assessing the effects of an "asbestos hazard". t. Violation Of Statutes That Govern E - Mails, Fax, Phone Calls Or Other Methods Of Sending Material Or Information "Bodily injury", 'property damage", or "personal and advertising injury" arising" directly or indirectly out of any action or Nr/ omission that violates or is alleged to violate: (1) The Telephone Consumer Protection Act (TCPA), including any amendment of or addition to such law; (2) The CAN -SPAM Act of 2003, including any amendment of or addition to such law: or (3) Any statute, ordinance or regulation, other than the TCPA or CAN -SPAM Act of 2003, that prohibits or limits the sending, transmitting, communicating or distribution of material or information. Damage To Premises Rented To You — Exception For Damage By Fire, Lightning or Explosion Exclusions c. through h. and k. through o. do not apply to damage by fire, lightning or explosion to premises rented to you or temporarily occupied by you with permission of the owner. A separate Limit of Insurance applies to this coverage as described in Section D. - Liability And Medical Expenses Limits Of Insurance. t 1 Form SS 00 08 04 05 Page 9 of 24 BUSINESS LIABILITY COVERAGE FORM /lam 2. Applicable To Medical Expenses Coverage e. A trust, you are an insured. Your trustees 1 We will not pay expenses for "bodily injury": are also insureds, but only with respect to a. Any Insured their duties as trustees. To any insured, except "volunteer workers". 2• Each of the following is also an insured: b. Hired Person a. Employees And Volunteer Workers To a person hired to do work for or on behalf Your "volunteer workers" only while of any insured or a tenant of any insured. performing duties related to the conduct of c. Injury On Normally Occupied Premises your business, or your "employees", other "executive than either your officers" (if you To a person injured on that part of are an organization other than a premises you own or rent that the person partnership, joint venture or limited liability normally occupies. company) or your managers (if you are a d. Workers' Compensation And Similar limited liability company), but only for acts Laws within the scope of their employment by To a person, whether or not an you or while performing duties related to "employee" of any insured, if benefits for the conduct of your business. the "bodily injury" are payable or must be However, none of these "employees" or provided under a workers' compensation "volunteer workers" are insureds for: or disability benefits law or a similar law. (1) "Bodily injury" or "personal and e. Athletics Activities advertising injury": To a person injured while practicing, (a) To you, to your partners or instructing or participating in any physical members (if you are a partnership exercises or games, sports or athletic or joint venture), to your members contests. (if you are a limited liability I. Products -Completed Operations Hazard company), or to a co -"employee" while in the course of his or her Included with the "products -completed employment or performing duties operations hazard". related to the conduct of your g. Business Liability Exclusions business, or to your other Excluded under Business Liability Coverage. "volunteer workers" while performing duties related to the C. WHO IS AN INSURED conduct of your business; 1. If you are designated in the Declarations as: (b) To the spouse, child, parent, a. An individual, you and your spouse are brother or sister of that co - insureds, but only with respect to the "employee" or that "volunteer conduct of a business of which you are the worker" as a consequence of sole owner. Paragraph (1)(a) above; b. A partnership or joint venture, you are an (c) For which there is any obligation insured. Your members, your partners, and to share damages with or repay their spouses are also insureds, but only with someone else who must pay respect to the conduct of your business. damages because of the injury c. A limited liability company, you are an described in Paragraphs (1)(a) or insured. Your members are also insureds, above; or but only with respect to the conduct of your (d) Arising out of his or her providing business. Your managers are insureds, but or failing to provide professional only with respect to their duties as your health care services. managers. If you are not in the business of d. An organization other than a partnership, providing professional health care joint venture or limited liability company, you services, Paragraph (d) does not apply are an insured. Your "executive officers" and to any nurse, emergency medical directors are insureds, but only with respect technician or paramedic employed by to their duties as your officers or directors, you to provide such services. Your stockholders are also insureds, but only (2) "Property damage" to property: with respect to their liability as stockholders. (a) Owned, occupied or used by, Page 10 of 24 Form SS 00 08 04 05 (b) Rented to, in the care, custody or control of, or over which physical control is being exercised for any purpose by you, any of your "employees", "volunteer workers", any partner or member (if you are a partnership or joint venture), or any member (if you are a limited liability company). b. Real Estate Manager Any person (other than your "employee" or "volunteer worker"), or any organization while acting as your real estate manager. c. Temporary Custodians Of Your Property Any person or organization having proper temporary custody of your property if you die, but only: (1) With respect to liability arising out of the maintenance or use of that property; and (2) Until your legal representative has been appointed. d. Legal Representative If You Die Your legal representative if you die, but only with respect to duties as such. That representative will have all your rights and duties under this insurance. e. Unnamed Subsidiary Any subsidiary and subsidiary thereof, of yours which is a legally incorporated entity of which you own a financial interest of more than 50% of the voting stock on the effective date of this Coverage Part. The insurance afforded herein for any subsidiary not shown in the Declarations as a named insured does not apply to injury or damage with respect to which an insured under this insurance is also an insured under another policy or would be an insured under such policy but for its termination or upon the exhaustion of its limits of insurance. 3. Newly Acquired Or Formed Organization Any organization you newly acquire or form, other than a partnership, joint venture or limited liability company, and over which you maintain financial interest of more than 50% of the voting stock, will qualify as a Named Insured if there is no other similar insurance available to that organization. However: a. Coverage under this provision is afforded only until the 180th day after you acquire or form the organization or the end of the policy period, whichever is earlier; and BUSINESS LIABILITY COVERAGE FORM b. Coverage under this provision does not apply to: ll i (1) "Bodily injury" or "property damage" V that occurred; or (2) "Personal and advertising injury" arising out of an offense committed before you acquired or formed the organization. 4. Operator Of Mobile Equipment With respect to "mobile equipment" registered in your name under any motor vehicle registration law, any person is an insured while driving such equipment along a public highway with your permission. Any other person or organization responsible for the conduct of such person is also an insured, but only with respect to liability arising out of the operation of the equipment, and only if no other insurance of any kind is available to that person or organization for this liability. However, no person or organization is an insured with respect to: a. "Bodily injury" to a co -"employee" of the person driving the equipment; or b. "Property damage" to property owned by, rented to, in the charge of or occupied by you or the employer of any person who is an insured under this provision. 5. Operator of Nonowned Watercraft With respect to watercraft you do not own that is less than 51 feet long and is not being used to carry persons for a charge, any person is an insured while operating such watercraft with your permission. Any other person or organization responsible for the conduct of such person is also an insured, but only with respect to liability arising out of the operation of the watercraft, and only if no other insurance of any kind is available to that person or organization for this liability. However, no person or organization is an insured with respect to: a. "Bodily injury" to a co -"employee" of the person operating the watercraft; or b. "Property damage" to property owned by, rented to, in the charge of or occupied by you or the employer of any person who is an insured under this provision. 6. Additional Insureds When Required By Written Contract, Written Agreement Or Permit The person(s) or organization(s) identified in Paragraphs a. through f. below are additionA insureds when you have agreed, in a written Form SS 00 08 04 05 Page 11 of 24 BUSINESS LIABILITY COVERAGE FORM contract, written agreement or because of a (e) Any failure to make such f v permit issued by a state or political inspections, adjustments, tests or subdivision, that such person or organization servicing as the vendor has be added as an additional insured on your agreed to make or normally policy, provided the injury or damage occurs undertakes to make in the usual subsequent to the execution of the contract or course of business, in connection agreement, or the issuance of the permit. with the distribution or sale of the A person or organization is an additional products; insured under this provision only for that (f) Demonstration, installation, period of time required by the contract, servicing or repair operations, agreement or permit. except such operations performed However, no such person or organization is an at the vendor's premises in additional insured under this provision if such connection with the sale of the person or organization is included as an product; additional insured by an endorsement issued (g) Products which, after distribution by us and made a part of this Coverage Part, or sale by you, have been labeled including all persons or organizations added or relabeled or used as a as additional insureds under the specific container, part or ingredient of any additional insured coverage grants in Section other thing or substance by or for F. — Optional Additional Insured Coverages. the vendor; or a. Vendors (h) "Bodily injury" or "property Any person(s) or organization(s) (referred to damage" arising out of the sole below as vendor), but only with respect to negligence of the vendor for its "bodily injury" or "property damage" arising own acts or omissions or those of out of "your products" which are distributed its employees or anyone else or sold in the regular course of the vendor's acting on its behalf. However, this business and only if this Coverage Part exclusion does not apply to: provides coverage for "bodily injury" or (i) The exceptions contained in "property damage" included within the Subparagraphs (d) or (f); or "products -completed operations hazard". (ii) Such inspections, adjustments, (1) The insurance afforded to the vendor tests or servicing as the vendor is subject to the following additional has agreed to make or normally exclusions: undertakes to make in the usual This insurance does not apply to: course of business, in connection with the distribution (a) "Bodily injury" or "property or sale of the products. damage" for which the vendor is (2) This insurance does not apply to any obligated to pay damages by insured person or organization from reason of the assumption of whom you have acquired such products, liability in a contract or agreement. or any ingredient, part or container, This exclusion does not apply to entering into, accompanying or liability for damages that the containing such products. vendor would have in the absence of the contract or agreement; b. Lessors Of Equipment (b) Any express warranty (1) Any person or organization from unauthorized by you; whom you lease equipment; but only (c) Any physical or chemical change with respect to their liability for "bodily "property in the product made intentionally injury", damage" or "personal by the vendor; and advertising injury" caused, in whole or in part, by your (d) Repackaging, except when maintenance, operation or use of unpacked solely for the purpose of equipment leased to you by such /ems inspection, demonstration, testing, person or organization. or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container; Page 12 of 24 Form SS 00 08 04 05 (2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to any "occurrence" which takes place after you cease to lease that equipment. c. Lessors Of Land Or Premises (1) Any person or organization from whom you lease land or premises, but only with respect to liability arising out of the ownership, maintenance or use of that part of the land or premises leased to you. (2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to: (a) Any "occurrence" which takes place after you cease to lease that land or be a tenant in that premises; or (b) Structural alterations, new construction or demolition operations performed by or on behalf of such person or organization. d. Architects, Engineers Or Surveyors (1) Any architect, engineer, or surveyor, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: (a) In connection with your premises; or (b) In the performance of your ongoing operations performed by you or on your behalf. (2) With respect to the insurance afforded to these additional insureds, the following additional exclusion applies: This insurance does not apply to "bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering of or the failure to render any professional services by or for you, including: (a) The preparing, approving, or failure to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders, designs or drawings and specifications; or (b) Supervisory, inspection, architectural or engineering activities. BUSINESS LIABILITY COVERAGE FORM e. Permits Issued By State Or Political Subdivisions (1) Any state or political subdivision, but only with respect to operations performed by you or on your behalf for which the state or political subdivision has issued a permit. (2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to: (a) "Bodily injury", "property damage" or "personal and advertising injury" arising out of operations performed for the state or municipality; or (b) "Bodily injury' or "property damage" included within the "products - completed operations hazard". f. Any Other Party (1) Any other person or organization who is not an insured under Paragraphs a. through e. above, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: V (a) In the performance of your ongoing operations; (b) In connection with your premises owned by or rented to you; or (c) In connection with "your work" and included within the "products - completed operations hazard", but only if (i) The written contract or written agreement requires you to provide such coverage to such additional insured; and (ii) This Coverage Part provides coverage for "bodily injury" or "property damage" included within the "products - completed operations hazard". (2) With respect to the insurance afforded to these additional insureds, this insurance does not apply to: "Bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering of, or the failure to render, any professional{ architectural, engineering or surveying services, including: Form SS 00 08 04 05 Page 13 of 24 BUSINESS LIABILITY COVERAGE FORM (a) The preparing, approving, or This General Aggregate limit does not E l failure to prepare or approve, apply to "property damage" to premises maps, shop drawings., opinions, while rented to you or temporarily reports, surveys, field orders, occupied by you with permission of the change orders, designs or owner, arising out of fire, lightning or drawings and specifications; or explosion. (b) Supervisory, inspection, 3. Each Occurrence Limit architectural or engineering Subject to 2.a. or 2.b above, whichever activities. applies, the most we will pay for the sum of all The limits of insurance that apply to additional damages because of all "bodily injury", insureds are described in Section D. — Limits "property damage" and medical expenses Of Insurance. arising out of any one "occurrence" is the How this insurance applies when other Liability and Medical Expenses Limit shown in insurance is available to an additional insured the Declarations. is described in the Other Insurance Condition The most we will pay for all medical expenses in Section E. — Liability And Medical Expenses because of "bodily injury" sustained by any General Conditions. one person is the Medical Expenses Limit No person or organization is an insured with shown in the Declarations. respect to the conduct of any current or past 4. Personal And Advertising Injury Limit partnership, joint venture or limited liability Subject to 2.b. above, the most we will pay for company that is not shown as a Named Insured in the sum of all damages because of all the Declarations. "personal and advertising injury" sustained by D. LIABILITY AND MEDICAL EXPENSES any one person or organization is the Personal LIMITS OF INSURANCE and Advertising Injury Limit shown in the Declarations. 1. The Most We Will Pay 5. Damage To Premises Rented To You Limit The Limits of Insurance shown in the Declarations and the rules below fix the most The Damage To Premises Rented To You we will pay regardless of the number of: Limit is the most we will pay under Business Liability Coverage for damages because of a. Insureds; "property damage" to any one premises, while b. Claims made or "suits" brought; or rented to you, or in the case of damage by fire, c. Persons or organizations making claims or lightning or explosion, while rented to you or bringing "suits". temporarily occupied by you with permission of 2. Aggregate Limits the owner. The most we will pay for: In the case of damage by fire, lightning or explosion, the Damage to Premises Rented To a. Damages because of "bodily injury" and You Limit applies to all damage proximately "property damage" included in the caused by the same event, whether such "products -completed operations hazard" is damage results from fire, lightning or explosion the Products -Completed Operations or any combination of these. Aggregate Limit shown in the Declarations. 6. How Limits Apply To Additional Insureds b. Damages because of all other "bodily The most we will pay on behalf of a person or injury", "property damage' or "personal organization who is an additional insured and advertising injury", including medical under this Coverage Part is the lesser of: expenses, is the General Aggregate Limit a. The limits of insurance specified in a shown in the Declarations. written contract, written agreement or This General Aggregate Limit applies permit issued by a state or political separately to each of your "locations" subdivision; or owned by or rented to you. b. The Limits of Insurance shown in the /rte "Location" means premises involving the Declarations. same or connecting lots, or premises Such amount shall be a part of and not in whose connection is interrupted only by a addition to the Limits of Insurance shown in street, roadway or right-of-way of a the Declarations and described in this Section. railroad. Page 14 of 24 Form SS 00 08 04 05 BUSINESS LIABILITY COVERAGE FORM If more than one limit of insurance under this (1) Immediately send us copies of any policy and any endorsements attached thereto demands, notices, summonses or applies to any claim or "suit", the most we will pay legal papers received in connection under this policy and the endorsements is the with the claim or "suit"; single highest limit of liability of all coverages (2) Authorize us to obtain records and applicable to such claim or "suit". However, this other information; paragraph does not apply to the Medical Expenses (3) Cooperate with us in the investigation, limit set forth in Paragraph 3. above. settlement of the claim or defense The Limits of Insurance of this Coverage Part apply against the "suit"; and separately to each consecutive annual period and to (4) Assist us, upon our request, in the any remaining period of less than 12 months, starting enforcement of any right against any with the beginning of the policy period shown in the person or organization that may be Declarations, unless the policy period is extended liable to the insured because of injury after issuance for an additional period of less than 12 or damage to which this insurance months. In that case, the additional period will be may also apply. deemed part of the last preceding period for purposes d. Obligations At The Insured's Own Cost of determining the Limits of Insurance. E. LIABILITY AND MEDICAL EXPENSES o insured will, except at that insured's own cost, voluntarily make a paymentt,, assume c GENERAL CONDITIONS any obligation, or incur any expense, other 1. Bankruptcy than for first aid, without our consent. Bankruptcy or insolvency of the insured or of e. Additional Insured's Other Insurance the insured's estate will not relieve us of our If we cover a claim or "suit" under this obligations under this Coverage Part. Coverage Part that may also be covered 2. Duties In The Event Of Occurrence, by other insurance available to an Offense, Claim Or Suit additional insured, such additional insured a. Notice Of Occurrence Or Offense must submit such claim or "suit" to the other insurer for defense and indemnity. You or any additional insured must see to However, this provision does not apply to it that we are notified as soon as "occurrence" the extent that you have agreed in a practicable of an or an written contract, written agreement or offense which may result in a claim. To permit that this insurance is primary and the extent possible, notice should include: non-contributory with the additional (1) How, when and where the "occurrence" insured's own insurance. or offense took place; f. Knowledge Of An Occurrence, Offense, (2) The names and addresses of any Claim Or Suit injured persons and witnesses; and Paragraphs a. and b. apply to you or to (3) The nature and location of any injury any additional insured only when such or damage arising out of the "occurrence", offense, claim or "suit" is "occurrence" or offense. known to: b. Notice Of Claim (1) You or any additional insured that is If a claim is made or "suit" is brought an individual; against any insured, you or any additional (2) Any partner, if you or an additional insured must: insured is a partnership; (1) Immediately record the specifics of the (3) Any manager, if you or an additional claim or "suit" and the date received; insured is a limited liability company; and (4) Any "executive officer" insurance 2 Notify us as soon as practicable. () fY P n manager, if you or an additional You or any additional insured must see to insured is a corporation; it that we receive a written notice of the (5) Any trustee, if you or an additional claim or "suit" as soon as practicable. insured is a trust; or c. Assistance And Cooperation Of The ; (6) Any elected or appointed official, if you" Insured or an additional insured is a political V You and any other involved insured must: subdivision or public entity. Form SS 00 08 04 05 Page 15 of 24 BUSINESS LIABILITY COVERAGE FORM This Paragraph I. applies separately to you and any additional insured. 3. Financial Responsibility Laws a. When this policy is certified as proof of financial responsibility for the future under the provisions of any motor vehicle financial responsibility law, the insurance provided by the policy for "bodily injury" liability and "property damage" liability will comply with the provisions of the law to the extent of the coverage and limits of insurance required by that law. b. With respect to "mobile equipment" to which this insurance applies, we will provide any liability, uninsured motorists, underinsured motorists, no-fault or other coverage required by any motor vehicle law. We will provide the required limits for those coverages. 4. Legal Action Against Us No person or organization has a right under this Coverage Form: a. To join us as a party or otherwise bring us into a "suit" asking for damages from an insured; or b. To sue us on this Coverage Form unless all of its terms have been fully complied with. A person or organization may sue us to recover on an agreed settlement or on a final judgment against an insured; but we will not be liable for damages that are not payable under the terms of this insurance or that are in excess of the applicable limit of insurance. An agreed settlement means a settlement and release of liability signed by us, the insured and the claimant or the claimant's legal representative. 5. Separation Of Insureds Except with respect to the Limits of Insurance, and any rights or duties specifically assigned in this policy to the first Named Insured, this insurance applies: a. As if each Named Insured were the only Named Insured; and b. Separately to each insured against whom a claim is made or "suit" is brought. 6. Representations a. When You Accept This Policy By accepting this policy, you agree: (1) The statements in the Declarations are accurate and complete; (2) Those statements are based upon representations you made to us; and (3) We have issued this policy in reliance upon your representations. b. Unintentional Failure To Disclose Hazards If unintentionally you should fail to disclose all hazards relating to the conduct of your business at the inception date of this Coverage Part, we shall not deny any coverage under this Coverage Part because of such failure. 7. Otherinsurance If other valid and collectible insurance is available for a loss we cover under this Coverage Part, our obligations are limited as follows: a. Primary Insurance This insurance is primary except when b. below applies. If other insurance is also primary, we will share with all that other insurance by the method described in c. below. b. Excess Insurance This insurance is excess over any of the other insurance, whether primary, excess, contingent or on any other basis: (1) Your Work That is Fire, Extended Coverage, Builder's Risk, Installation Risk or similar coverage for "your work"; (2) Premises Rented To You That is fire, lightning or explosion insurance for premises rented to you or temporarily occupied by you with permission of the owner; (3) Tenant Liability That is insurance purchased by you to cover your liability as a tenant for "property damage" to premises rented to you or temporarily occupied by you with permission of the owner; (4) Aircraft, Auto Or Watercraft If the loss arises out of the maintenance or use of aircraft, "autos" or watercraft to the extent not subject to Exclusion g. of Section A.—Coverages. (5) Property Damage To Borrowed Equipment Or Use Of Elevators If the loss arises out of "property damage" to borrowed equipment or the use of elevators to the extent not subject to Exclusion k. of Section A. — Coverages. Page 16 of 24 Form SS 00 08 04 05 (6) When You Are Added As An Additional Insured To Other Insurance That is other insurance available to you covering liability for damages arising out of the premises or operations, or products and completed operations, for which you have been added as an additional insured by that insurance: or (7) When You Add Others As An Additional Insured To This Insurance That is other insurance available to an additional insured. However, the following provisions apply to other insurance available to any person or organization who is an additional insured under this Coverage Part: (a) Primary Insurance When Required By Contract This insurance is primary if you have agreed in a written contract, written agreement or permit that this insurance be primary. If other insurance is also primary, we will share with all that other insurance by the method described in c. below. (b) Primary And Non -Contributory To Other Insurance When Required By Contract If you have agreed in a written contract, written agreement or permit that this insurance is primary and non-contributory with the additional insured's own insurance, this insurance is primary and we will not seek contribution from that other insurance. Paragraphs (a) and (b) do not apply to other insurance to which the additional insured has been added as an additional insured. When this insurance is excess, we will have no duty under this Coverage Part to defend the insured against any "suit" if any other insurer has a duty to defend the insured against that "suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the insured's rights against all those other insurers. BUSINESS LIABILITY COVERAGE FORM When this insurance is excess over other insurance, we will pay only our share of the amount of the loss, if any, that1 exceeds the sum of: V (1) The total amount that all such other insurance would pay for the loss in the absence of this insurance; and (2) The total of all deductible and self- insured amounts under all that other insurance. We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. c. Method Of Sharing If all the other insurance permits contribution by equal shares, we will follow this method also. Under this approach, each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. If any of the other insurance does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. 8. Transfer Of Rights Of Recovery Against Others To Us a. Transfer Of Rights Of Recovery If the insured has rights to recover all or part of any payment, including Supplementary Payments, we have made under this Coverage Part, those rights are transferred to us. The insured must do nothing after loss to impair them. At our request, the insured will bring "suit" or transfer those rights to us and help us enforce them. This condition does not apply to Medical Expenses Coverage. b. Waiver Of Rights Of Recovery (Waiver Of Subrogation) If the insured has waived any rights of recovery against any person or organization for all or part of any payment, including Supplementary Payments, we have made under this Coverage Part, we also waive that right, provided the insured waived their rights of recovery against, such person or organization in a contract, agreement or permit that was executed prior to the injury or damage. Form SS 00 08 04 05 Page 17 of 24 BUSINESS LIABILITY COVERAGE FORM F. OPTIONAL ADDITIONAL INSURED COVERAGES If listed or shown as applicable in the Declarations, one or more of the following Optional Additional Insured Coverages also apply. When any of these Optional Additional Insured Coverages apply, Paragraph 6. (Additional Insureds When Required by Written Contract, Written Agreement or Permit) of Section C., Who Is An Insured, does not apply to the person or organization shown in the Declarations. These coverages are subject to the terms and conditions applicable to Business Liability Coverage in this policy, except as provided below: 1. Additional Insured - Designated Person Or Organization WHO IS AN INSURED under Section C. is amended to include as an additional insured the person(s) or organization(s) shown in the Declarations, but only with respect to liability for "bodily injury", "property damage" or .'personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: a. In the performance of your ongoing operations; or b. In connection with your premises owned by or rented to you. 2. Additional Insured - Managers Or Lessors Of Premises a. WHO IS AN INSURED under Section C. is amended to include as an additional insured the person(s) or organization(s) shown in the Declarations as an Additional Insured - Designated Person Or Organization; but only with respect to liability arising out of the ownership, maintenance or use of that part of the premises leased to you and shown in the Declarations. b. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to: (1) Any "occurrence" which takes place after you cease to be a tenant in that premises; or (2) Structural alterations, new construction or demolition operations performed by or on behalf of such person or organization. 3. Additional Insured - Grantor Of Franchise WHO IS AN INSURED under Section C. is amended to include as an additional insured the person(s) or organization(s) shown in the Declarations as an Additional Insured - Grantor Of Franchise, but only with respect to their liability as grantor of franchise to you. 4. Additional Insured - Lessor Of Leased Equipment a. WHO IS AN INSURED under Section C. is amended to include as an additional insured the person(s) or organization(s) shown in the Declarations as an Additional Insured — Lessor of Leased Equipment, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your maintenance, operation or use of equipment leased to you by such person(s) or organization(s). b. With respect to the insurance afforded to these additional insureds, this insurance does not apply to any "occurrence" which takes place after you cease to lease that equipment. 5. Additional Insured - Owners Or Other Interests From Whom Land Has Been Leased a. WHO IS AN INSURED under Section C. is amended to include as an additional insured the person(s) or organization(s) shown in the Declarations as an Additional Insured — Owners Or Other Interests From Whom Land Has Been Leased, but only with respect to liability arising out of the ownership, maintenance or use of that part of the land leased to you and shown in the Declarations. b. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to: (1) Any "occurrence" that takes place after you cease to lease that land; or (2) Structural alterations, new construction or demolition operations performed by or on behalf of such person or organization. 6. Additional Insured - State Or Political Subdivision — Permits a. WHO IS AN INSURED under Section C. is amended to include as an additional insured the state or political subdivision shown in the Declarations as an Additional Page 18 of 24 Form SS 00 08 04 05 BUSINESS LIABILITY COVERAGE FORM Insured — State Or Political Subdivision - (e) Any failure to make such Permits, but only with respect to inspections, adjustments, tests or operations performed by you or on your servicing as the vendor has agreed iiii behalf for which the state or political to make or normally undertakes to subdivision has issued a permit. make in the usual course of b. With respect to the insurance afforded to business, in connection with the these additional insureds, the following distribution or sale of the products; additional exclusions apply: (f) Demonstration, installation, This insurance does not apply to: servicing or repair operations, except such operations performed (1) "Bodily injury", "property damage" or at the vendor's premises in "personal and advertising injury" connection with the sale of the arising out of operations performed for product; the state or municipality; or (g) Products which, after distribution (2) "Bodily injury" or "property damage" or sale by you, have been labeled included in the "product -completed or relabeled or used as a operations" hazard. container, part or ingredient of any 7. Additional Insured —Vendors other thing or substance by or for a. WHO IS AN INSURED under Section C. is the vendor; or amended to include as an additional (h) "Bodily injury" or "property insured the person(s) or organization(s) damage" arising out of the sole (referred to below as vendor) shown in the negligence of the vendor for its Declarations as an Additional Insured - own acts or omissions or those of Vendor, but only with respect to "bodily its employees or anyone else injury" or "property damage" arising out of acting on its behalf. However, this "your products" which are distributed or exclusion does not apply to: sold in the regular course of the vendor's (1) The exceptions contained in business and only if this Coverage Part Subparagraphs (d) or (f); or k provides coverage for "bodily injury" or (11) Such inspections, "property damage" included within the adjustments, tests or servicing "products -completed operations hazard". as the vendor has agreed to b. The insurance afforded to the vendor is make or normally undertakes subject to the following additional exclusions: to make in the usual course of (1) This insurance does not apply to: business, in connection with (a) "Bodily injury" or "property the distribution or sale of the damage" for which the vendor is products. obligated to pay damages by (2) This insurance does not apply to any reason of the assumption of insured person or organization from liability in a contract or agreement. whom you have acquired such This exclusion does not apply to products, or any ingredient, part or liability for damages that the container, entering into, vendor would have in the absence accompanying or containing such of the contract or agreement; products. (b) Any express warranty 8. Additional Insured— Controlling Interest unauthorized by you; WHO IS AN INSURED under Section C. is (c) Any physical or chemical change amended to include as an additional insured in the product made intentionally the person(s) or organization(s) shown in the by the vendor; Declarations as an Additional Insured — (d) Repackaging, unless unpacked Controlling Interest, but only with respect to solely for the purpose of inspection, their liability arising out of: demonstration, testing, or the a. Their financial control of you; or substitution of parts under b. Premises they own, maintain or control instructions from the manufacturer, while you lease or occupy these premises. and then repackaged in the original container; Form SS 00 08 04 05 Page 19 of 24 BUSINESS LIABILITY COVERAGE FORM Page 20 of 24 Form SS 00 08 04 05 This insurance does not apply to structural The limits of insurance that apply to additional alterations, new construction and demolition insureds are described in Section D. — Limits Of operations performed by or for that person or Insurance. organization. How this insurance applies when other insurance 9. Additional Insured — Owners, Lessees Or is available to an additional insured is described in Contractors — Scheduled Person Or the Other Insurance Condition in Section E. — Organization Liability And Medical Expenses General a. WHO IS AN INSURED under Section C. is Conditions. amended to include as an additional G. LIABILITY AND MEDICAL EXPENSES insured the person(s) or organization(s) DEFINITIONS shown in the Declarations as an Additional Insured — Owner, Lessees Or Contractors, 1. "Advertisement" means the widespread public but only with respect to liability for "bodily dissemination of information or images that injury", "property damage" or "personal has the purpose of inducing the sale of goods, and advertising injury" caused, in whole or products or services through: in part, by your acts or omissions or the a. (1) Radio; acts or omissions of those acting on your (2) Television; behalf: (3) Billboard; (1) In the performance of your ongoing (4) Magazine; operations for the additional insured(s); or (5) Newspaper; (2) In connection with "your work" b. The Internet, but only that part of a web performed for that additional insured site that is about goods, products or and included within the "products- services for the purposes of inducing the completed operations hazard", but sale of goods, products or services; or only if this Coverage Part provides coverage for "bodily injury" or C. Any other publication that is given widespread public distribution. "property damage" included within the However, "advertisement" does not include: "products -completed operations hazard". a. The design, printed material, information or images contained in, on or upon the b. With respect to the insurance afforded to packaging or labeling of any goods or these additional insureds, this insurance products; or does nota I to "bodily injury", apply y 'fry", "property damage" or "personal an advertising b. An interactive conversation between or injury" arising out of the rendering of, or among persons through a computer network. the failure to render, any professional 2. "Advertising idea" means any idea for an architectural, engineering or surveying .'advertisement". services, including: 3. "Asbestos hazard" means an exposure or (1) The preparing, approving, or failure to threat of exposure to the actual or alleged prepare or approve, maps, shop properties of asbestos and includes the mere drawings, opinions, reports, surveys, presence of asbestos in any form. field orders, change orders, designs or 4. "Auto" means a land motor vehicle, trailer or drawings and specifications; or semi -trailer designed for travel on public (2) Supervisory, inspection, architectural roads, including any attached machinery or or engineering activities. equipment. But "auto" does not include 10. Additional Insured — Co -Owner Of Insured .'mobile equipment". Premises 5. "Bodily injury" means physical: WHO IS AN INSURED under Section C. is a. Injury; amended to include as an additional insured b. Sickness; or the person(s) or Organization(s) shown in the c. Disease Declarations as an Additional Insured — Co- Owner Of Insured Premises, but only with sustained by a person and, if arising out of the respect to their liability as co-owner of the above, mental anguish or death at any time. premises shown in the Declarations. 6. "Coverage territory" means: Page 20 of 24 Form SS 00 08 04 05 BUSINESS LIABILITY COVERAGE FORM Form SS 00 08 04 05 Page 21 of 24 a. The United States of America (including its b. You have failed to fulfill the terms of a territories and possessions), Puerto Rico Canada; contract or agreement; and if such property can be restored to use by: b. International waters or airspace, but only if a. The repair, replacement, adjustment or the injury or damage occurs in the course removal of "your product" or "your work"; of travel or transportation between any or places included in a. above; b. Your fulfilling the terms of the contract or c. All other parts of the world if the injury or agreement. damage arises out of: 12. "Insured contract" means: (1) Goods or products made or sold by you a. A contract for ti lease of premises. in the territory described in a. above; However, that portion of the contract for a (2) The activities of a person whose home lease of premises that indemnifies any is in the territory described in a. person or organization for damage by fire, above, but is away for a short time on lightning or explosion to premises while your business; or rented to you or temporarily occupied by (3) "Personal and advertising injury" you with permission of the owner is offenses that take place through the subject to the Damage To Premises Internet or similar electronic means of Rented To You limit described in Section communication D. — Liability and Medical Expenses Limits provided the insured's responsibility to pay of Insurance. damages is determined in the United States of b. A sidetrack agreement; America (including its territories and c. Any easement or license agreement, possessions), Puerto Rico or Canada, in a including an easement or license "suit" on the merits according to the agreement in connection with construction substantive law in such territory, or in a or demolition operations on or within 50 settlement we agree to. feet of a railroad; 7. "Electronic data" means information, facts or d. Any obligation, as required by ordinance, programs: to indemnify a municipality, except in a. Stored as or on; connection with work for a municipality; b. Created or used on; or e. An elevator maintenance agreement; or c. Transmitted to or from f. That part of any other contract or computer software, including systems and agreement pertaining to your business applications software, hard or floppy disks, (including an indemnification of a CD-ROMS, tapes, drives, cells, data municipality in connection with work processing devices or any other media which performed for a municipality) under which are used with electronically controlled you assume the tort liability of another equipment. parry to pay for "bodily injury" or "property 8. "Employee" includes a "leased worker". damage" to a third person or organization, "bodily "property "temporary provided the injury" or " Employee" does not include a damage" is caused, in whole or in part, by worker". you or by those acting on your behalf. 9. "Executive officer" means a person holding Tort liability means a liability that would be any of the officer positions created by your imposed by law in the absence of any charter, constitution, by-laws or any other contract or agreement. similar governing document. Paragraph I. includes that part of any 10. "Hostile fire" means one which becomes contract or agreement that indemnifies a uncontrollable or breaks out from where it was railroad for "bodily injury" or "property intended to be. damage" arising out of construction or 11. "Impaired property" means tangible property, demolition operations within 50 feet of any other than "your product" or "your work", that railroad property and affecting any railroad cannot be used or is less useful because: bridge or trestle, tracks, road -beds, tunnel, a. It incorporates "your product" or "your work" underpass or crossing. that is known or thought to be defective, However, Paragraph f. does not include deficient, inadequate or dangerous; or that part of any contract or agreement: Form SS 00 08 04 05 Page 21 of 24 BUSINESS LIABILITY COVERAGE FORM (1) That indemnifies an architect, (1) Power cranes, shovels, loaders, engineer or surveyor for injury or diggers or drills; or damage arising out of: (2) Road construction or resurfacing (a) Preparing, approving or failing to equipment such as graders, scrapers prepare or approve maps, shop or rollers; drawings, opinions, reports, e. Vehicles not described in a., b., c., or d. surveys, field orders, change above that are not self-propelled and are orders, designs or drawings and maintained primarily to provide mobility to specifications; or permanently attached equipment of the (b) Giving directions or instructions, following types: or failing to give them, if that is the (1) Air compressors, pumps and primary cause of the injury or p damage; or generators, including spraying, welding, building cleaning, (2) Under which the insured, if an geophysical exploration, lighting and architect, engineer or surveyor, well servicing equipment; or assumes liability for an injury or (2) Cherry pickers and similar devices damage arising out of the insured's used to raise or lower workers; rendering or failure to render professional services, including those f. Vehicles not described in a., b., c., or d. listed in (1) above and supervisory, above maintained primarily for purposes inspection, architectural or other than the transportation of persons or engineering activities. cargo. 13. "Leased worker" means a person leased to However, self-propelled vehicles with the you by a labor leasing firm under an following types of permanently attached agreement between you and the labor leasing equipment are not "mobile equipment" but firm, to perform duties related to the conduct of will be considered "autos": your business. "Leased worker" does not (1) Equipment, of at least 1,000 pounds include a "temporary worker". gross vehicle weight, designed 14. "Loading or unloading" means the handling of primarily for: property: (a) Snow removal; a. After it is moved from the place where it is (b) Road maintenance, but not accepted for movement into or onto an construction or resurfacing; or aircraft, watercraft or "auto", (c) Street cleaning; b. While it is in or on an aircraft, watercraft or (2) Cherry pickers and similar devices "auto"; or mounted on automobile or truck C. While it is being moved from an aircraft, chassis and used to raise or lower watercraft or "auto" to the place where it is workers; and finally delivered; (3) Air compressors, pumps and but "loading or unloading" does not include the generators, including spraying, movement of property by means of a mechanical welding, building cleaning, device, other than a hand truck, that is not geophysical exploration, lighting and attached to the aircraft, watercraft or "auto". well servicing equipment. 15. "Mobile equipment" means any of the following 16. "Occurrence" means an accident, including types of land vehicles, including any attached continuous or repeated exposure to substantially machinery or equipment: the same general harmful conditions. a. Bulldozers, farm machinery, forklifts and 17. "Personal and advertising injury" means injury, other vehicles designed for use principally including consequential "bodily injury", arising off public roads; out of one or more of the following offenses: b. Vehicles maintained for use solely on or a. False arrest, detention or imprisonment; next to premises you own or rent; b. Malicious prosecution; c. Vehicles that travel on crawler treads; d. Vehicles, whether self-propelled or not, on which are permanently mounted: Page 22 of 24 Form SS 00 08 04 05 BUSINESS LIABILITY COVERAGE FORM c. The wrongful eviction from, wrongful entry Work that may need service, maintenance, into, or invasion of the right of private correction, repair or replacement, but occupancy of a room, dwelling or which is otherwise complete, will be premises that the person occupies, treated as completed. committed by or on behalf of its owner, The "bodily injury" or "property damage" landlord or lessor; must occur away from premises you own d. Oral, written or electronic publication of or rent, unless your business includes the material that slanders or libels a person or selling, handling or distribution of "your organization or disparages a person's or product" for consumption on premises you organization's goods, products or services; own or rent. e. Oral, written or electronic publication of b. Does not include "bodily injury" or material that violates a person's right of "property damage" arising out of: privacy; (1) The transportation of property, unless f. Copying, in your "advertisement", a the injury or damage arises out of a person's or organization's "advertising condition in or on a vehicle not owned idea" or style of "advertisement"; or operated by you, and that condition g. Infringement of copyright, slogan, or title of was created by the "loading or any literary or artistic work, in your unloading" of that vehicle by any "advertisement"; or insured; or h. Discrimination or humiliation that results in (2) The existence of tools, uninstalled injury to the feelings or reputation of a equipment or abandoned or unused natural person. materials. 18. "Pollutants" means any solid, liquid, gaseous or 20. "Property damage" means: thermal irritant or contaminant, including smoke, a. Physical injury to tangible property, vapor, soot, fumes, acids, alkalis, chemicals and including all resulting loss of use of that waste. Waste includes materials to be recycled, property. All such loss of use shall be reconditioned or reclaimed. deemed to occur at the time of the 19. "Products -completed operations hazard"; physical injury that caused it; or a. Includes all "bodily injury" and "property b. Loss of use of tangible property that is not damage" occurring away from premises physically injured. All such loss of use you own or rent and arising out of "your shall be deemed to occur at the time of product" or "your work" except: "occurrence" that caused it. (1) Products that are still in your physical As used in this definition, "electronic data" is possession; or not tangible property. (2) Work that has not yet been completed 21. "Suit" means a civil proceeding in which "property or abandoned. However, 'your work" damages because of "bodily injury", will be deemed to be completed at the damage" or "personal and advertising injury" earliest of the following times: to which this insurance applies are alleged. (a) When all of the work called for in "Suit" includes: your contract has been completed. a. An arbitration proceeding in which such (b) When all of the work to be done at damages are claimed and to which the insured must submit or does submit with the job site has been completed if our consent; or your contract calls for work at more than one job site. b. Any other alternative dispute resolution proceeding in which such damages are (c) When that part of the work done at claimed and to which the insured submits a job site has been put to its with our consent. intended use by any person or organization other than another 22. "Temporary worker" means a person who is contractor or subcontractor furnished to you to substitute for a permanent working on the same project. "employee" on leave or to meet seasonal or short-term workload conditions. 23. "Volunteer worker" means a person who: a. Is not your "employee"; Form SS 00 08 04 05 Page 23 of 24 BUSINESS LIABILITY COVERAGE FORM b. Donates his or her work; c. Acts at the direction of and within the scope of duties determined by you; and d. Is not paid a fee, salary or other compensation by you or anyone else for their work performed for you. 24. "Your product': a. Means: (1) Any goods or products, other than real property, manufactured, sold, handled, distributed or disposed of by: (a) You; (b) Others trading under your name; or (c) A person or organization whose business or assets you have acquired; and (2) Containers (other than vehicles), materials, parts or equipment furnished in connection with such goods or products. b. Includes: (1) Warranties or representations made at any time with respect to the fitness, quality, durability, performance or use of "your product"; and (2) The providing of or failure to provide warnings or instructions. c. Does not include vending machines or other property rented to or located for the use of others but not sold. 25. "Your work": a. Means: (1) Work or operations performed by you or on your behalf; and (2) Materials, parts or equipment furnished in connection with such work or operations. b. Includes: (1) Warranties or representations made at any time with respect to the fitness, quality, durability, performance or use of "your work"; and (2) The providing of or failure to provide warnings or instructions. Page 24 of 24 Form SS 00 08 04 05 F I THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF SUBROGATION This endorsement modifies insurance provided under the Following: BUSINESS LIABILITY COVERAGE FORM We waive any right of recovery we may have against: 1. Any person or organization shown in the Declarations, or 2. Any person or organization with whom you have a contract that requires such waiver. Form SS 12 15 03 00 m 2000, The Hartford Page 1 of 1 A� of CERTIFICATE OF LIABILITY INSURANCE DATEYI OHM/202n2 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements). PRODUCERONTACT BRITTANY BIX Stateftn ELIZABETH KING STATE FARM 32605 TEMECULA PARKWAY SUITE 302 ac NN , 951-302-9647 FAX o: 951-303-1725 EMAIL BRITTANY@INSUREDBYKINGS.COM TEMECULA, CA 92592 INSURER(s) AFFORDING COVERAGE MAIC M INSURERA: State Farm Mutual Automobile Insurance Company 25178 ED $ INSURED INSURER B: HOE SYSTEMS INC. INSURER C: 27419 VIA INDUSTRIA INSURER D: TEMECULA, CA 92590 INSURER E: INSURER F: LIABILITY ANY AUTO OWNED F7 SCHEDULED AUTOS ONLY AUr05 HIRED NON -OWNED AUTOS ONLY AUTOS ONLY COVERAGES CERTIFICATE NUMBER: REVISION NLIMRER- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LIR TYPE OF INSURANCE INSD VIVO POLICY NUMBER eULIVY EFF MMIOD MMIDD/YYYY LIMITS Completed by an authorized State Farm representative. If signature COMMERCIAL GENERAL LIABILITY CLAIMS) E r-1OCCURDAMAGEPREMISES(Ea is required, please contact a State Farm agent. EACH OCCURRENCE $ ED $ MED EXP (Any one Person) $ PERSONAL &ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: POLICY ECT LOC OTHER: GENERAL AGGREGATE $ PRODUCTS -COMPIOPAGG $ $ A AUTOMOBILE LIABILITY ANY AUTO OWNED F7 SCHEDULED AUTOS ONLY AUr05 HIRED NON -OWNED AUTOS ONLY AUTOS ONLY Tr 6806953-DO5-75 10/05/2022 10/05/2023 IND IN ELIMITLIABILITY aceidentl $ BODILY INJURY(Per person) $ 1,000,000 BODILY INJURY Per ecrAdeM 1,000,000 ( ) $ accident $ 1,000,000 S UMHRELIA LIAROCCUR EXCESS LIAB CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYER$' LJABILRY ANY PROPRIETOR/PARTNER/EXECUTIVE YIN OFFICERIMEMBER EXCLUDED? F- (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS belax NIA I PER 0TH- $ E.L EACH ACCIDENT E EL DISEASE -EA EMPLOYEE S E.L. DISEABE- POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, AEdidonal Remarks Schedule, may be attached U more space is required) CERTIFICATE HOLDER CANCELLATION ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD 1001486 132849.14 04132022 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN CITY OF ROSEMEAD ACCORDANCE WITH THE POLICY PROVISIONS. 8838 E VALLEY BOULEVARD AUTHORIZED REPRESENTATIVE ROSEMEAD, CA 91770 Completed by an authorized State Farm representative. If signature is required, please contact a State Farm agent. ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD 1001486 132849.14 04132022 aco OR CERTIFICATE OF LIABILITY INSURANCE =ATE alvzozz THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Marsh Affinity a division of Marsh USA Inc, CONT NAME: Marsh AMniry, PHONENo, Sul:800]439130 FAX PHONE Nol AIC, E-MAIL DDRSS: ADPTotalSource@marsh.com INSURER($) AFFORDING COVERAGE NAIL PO Box 14404 Des Moines, IA 503059586 INSURER A: AIU Insurance Company 19399 INSURED INSURER B: INSURER C: INSURER D: ADP TotalSource DE IV, Inc. 58M Wintlwmd Parkway INSURER E: Alpharetta, GA 3005 UC/F: HOE SYSTEMS, INC. INSURER F: 27419 VIA INDUSTRIA Temecula, CA 92590 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS INDICATED. CERTIFICATE EXCLUSIONS LT INrOOMM5RCLAL IS TO CERTIFY THAT THE POLICIES NOTWITHSTANDING ANY REQUIREMENT, MAY BE ISSUED OR MAY AND CONDITIONS OF SUCH POLICIES. EOFINSURANCE GENERAL LIABILITY S -MADE ❑OCCUR OF INSURANCE PERTAIN, ADDI ADDL THE LIMITS USIRMD WVO LISTED BELOW HAVE BEEN TERM OR CONDITION OF ANY INSURANCE AFFORDED BY THE SHOWN MAY HAVE BEEN REDUCED pOUCY NUMBER ISSUED TO CONTRACT OR POLICIES BY PAID (MMND'NYYY) THE INSURED OTHER DOCUMENT DESCRIBED CLAIMS. (MffFF MODNYYY) NAMED ABOVE FOR THE POLICY PERIOD WITH RESPECT TO WHICH THIS HEREIN IS SUBJECT TO ALL THE TERMS, LIMITS EACH OCCURRENCE S DAMAGETORENTED $ PREMISES occurrence MED EXP (Anyone person) $ PERSONAL & ADV INJURY S GENERAL AGGREGATE $ GATE LIMIT APPLIES PER:rJBCT ❑LOCPRODUCTS-COMP/OP AGO S AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ aacdden BODILY INJURY (Per person) $ ANV AU O AWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON -OWNED AUTOS ONLY AUTOS ONLY BODILY INJURY (Per accident) S pROPERTYDAMAGE Peraxitlant $ $ EACH OCCURRENCE $ UMBRELLA LIAB OCCUR AGGREGATE $ EXCESSLIAB CLAIMS -MADE 8 OED RETENTION $ _ Q WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANYPROPRIETORIPARTNERIJ(E W TIVE OFFICERANEMBER EXCLUDED? yes, ory In NH) �t yes, describe under NIA )( WC 0534215]6 CA 0 710112 02 2 WID112D23 X STATUTE ER E. L. EACH ACCIDENT $ 2,D00,000 E. L. DISEASE - EA EMPLOYEE $ 2,000,000 E. L. DISEASE - POLICY LIMIT $ 2,000,000 DESCRIPTION OF OPERATION$ belax DESCRIPTION OF OPERA TION$ f LOCATIONS I VEHICLES (AGO M 101, Atlamoral Remark. Schedule, may be attached if more space is requimd) under the aAN boverstated pfte oli7. WAIVERloyees �F SUfta BROGATIONSIN . to under ADP IN FAVOR OF CERTIFICATELHOLDER AS RESPECTIS OF JOB PERFORMED BY HOE SYSTEMS, INC. AS REQUIRED BY WRITTEN CONTRACT CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Rosemead ACCORDANCE WITH THE POLICY PROVISIONS. 9838 E. Valley Boulevard Rosemead, CA 91770 AUTHORIZED REPRESENTATIVE The ACORD name and logo are registered marks of ACORD J BLANKET WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT This endorsement changes the policy to which it is attached effective on the inception date of the policy unless a different date is indicated below. (The following "attaching clause" need be completed only when this endorsement is issued subsequent to preparation of the policy). This endorsement, effective 07/01/2022 12:01 AM Issued to AIU Insurance Company M ADP TotalSource DE IV, Inc. 5800 Windward Parkway Alpharetta, GA 30005 L/C/F: HQE SYSTEMS, INC. 27419 VIA INDUSTRIA Temecula, CA 92590 fors a part of Policy No. WC 053421576 CA We have a right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against any person or organization with whom you have a written contract that requires you to obtain this agreement from us, as regards any work you perform for such person or organization. The additional premium for this endorsement shall be _% of the total estimated workers compensation premium for this policy. ANY PERSON OR ORGANIZATION TO WHOM YOU BECOME OBLIGATED TO WAIVE YOUR RIGHTS OF RECOVERY AGAINST, UNDER ANY CONTRACT OR AGREEMENT YOU ENTER INTO PRIOR TO THE OCCURRENCE OF LOSS 4"' WC 04 03 61 Countersigned by (Ed. 11/90) Authorized Representative E 0 Attachment D Resolution No. 2022-59 RESOLUTION NO. 2022-59 V A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING THE FISCAL YEAR 2022-23 BUDGET AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION FROM THE STATE AND LOCAL FISCAL RECOVERY FUND RESERVE IN THE AMOUNT OF $88,654 TO FUND THE ACCESS CONTROL AND CAMERA SYSTEM UPGRADE PROJECT WHEREAS, the City Council adopted the Fiscal Year 2022-23 Operating and Capital Improvement Program budgets on June 14, 2021; and WHEREAS, the Fiscal Year 2022-23 budget included funding for Citywide access control and camera system upgrades in the amount of $325,000; and WHEREAS, on September 1, 2022, the City published Bid No. 2022-25 requesting proposals from qualified vendors to furnish and install an access control and camera system; and WHEREAS, the City has selected HQE Systems, Inc. to be most responsive bidder and desires to award a contract in the amount of $413,653.92; and WHEREAS, sufficient funding is not available in the City's adopted Fiscal Year 2022-23 budget thus requiring a supplemental budget appropriation in the amount of $88,654 to fund the total cost of the project; and WHEREAS, amendments must periodically be made to the budget to conform to changed circumstances following adoption of the budget; and WHEREAS, the revised appropriation constitutes an update to the Fiscal Year 2022-23 budget approved pursuant to Resolution No. 2022-38. THE ROSEMEAD CITY COUNCIL HEREBY RESOLVES AS FOLLOWS: SECTION 1: The City Council hereby approves a supplemental appropriation in the amount of Eighty -Eight Thousand Six Hundred Fifty -Four Dollars ($88,654) in unrestricted fund balance in Fund 233 State and Local Fiscal Recovery Funds — Revenue Loss to fund the total cost of the Access Control and Camera System Upgrade project. SECTION 2: The City Clerk shall certify the adoption of this Resolution. [signatures on next page] PASSED, APPROVED AND ADOPTED this 25`h day of October, 2022. ATTEST: Sean Dang, Mayor APPROVED AS TO FORM: Rachel H. Richman, City Attorney Ericka Hernandez, City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) CITY OF ROSEMEAD I ) I, Ericka Hernandez, City Clerk of the City Council of the City of Rosemead, California, do hereby certify that the foregoing City Council Resolution No. 2022-59 was duly adopted by the City Council of the City of Rosemead, California, at a regular meeting thereof held on the 25th day of October, 2022, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: Ericka Hernandez, City Clerk [ra 4. BOM, Cost, Training, and Warranty 4.1 Bill of Materials (BOM) Access Control and Camera System Upgrade Rosemead, CA # Part # Equipment Descriptions QTY Symmetry Javelin 870 Prox Wallswitch Reader -Supports 1 870 64 HID prox,4" range* 2 Bosch DS150i REX Devices 64 3 HQE-Maglocks Maglocks 11 4 HQE-Door Strikes Door Strikes 53 5 M2150-4DBC AMAG 4DBC 8 6 M2150-8DBC AMAG 8 DBC 6 7 MN -NIC -5 AMAG NIC 11 8 Altronix AL1012ULX Altronix 10amp Power Supplies w/ ACM 15 CISCO 9 PoE Switch 12 CBS350-24P-4G UNV FuIIHD 1080p (2MP) Prime I NDAA Compliant 10 IPC322SB-DF28K-10 Weatherproof Vandal Dome IP Security Camera with a 152 2.8mm Fixed Lens and LightHunter Illumination Technology UNV 2MP NDAA-Compliant LightHunter IR Mini PTZ Dome IP 11 IPC6312LR-AX4-VG 4 Security Camera 12 HQE-Poles 15ft Poles for Cameras 6 13 Ubiquiti airFiber 24 Ubiquiti Air Fiber PtP Set 4 14 HQE-PoE PoE Injector 4 15 HQE-Service Trenching for cameras/acs 2 Dell EMC PowerEdge 16 AMAG Server v9.4 1 R240 17 Dell 3080 AMAG Badging Workstation w/ License 1 Dell PowerEdge Server 18 rack -mountable 2U AMAG NVR 1 2 -way 1 x Xeon Silver GHz 7R49W 19 PRO -LIC -064-V9 64 Reader License 1 20 VID-CAM-128-V9 128 Camera License 1 111 Page HOE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Hi�]G Access Control and Camera System Upgrade Rosemead, CA 21 VID-CAM-03249 32 Camera License 1 22 HQE-Misc Misc 220 23 MN-CAB4A Enclosures 14 24 Dell 3080 Camera Viewing Stations 10 25 HQE-Mounts Camera Mounts, typical 156 26 Fargo DTC1250e ID Card Printer - Single -Sided 1 27 Fargo YMCKO Fargo 45000 Color Ribbon 1 Smart Card Encoder - USB cable. For use with Symmetry versions from v9.3 onwards. Encoder hardware for encoding Contact & Contactless WARE and DESFire smartcards (USB port required). Provides an additional hardware encoder for 28 OMNIKEY-5422 systems that have already purchased the card encoding 1 module and customer code authorization. Does not support deprecated WARE PLUS Encoding using Encryption. (NOTE: DESFire encoding requires an AUTH-DES-099 authorization sentinel for each client that encodes cards.) 4.2 Cost q Budget Summary Estimate 1 Total Labor $ 146,657.45 2 Other Direct Costs (ODC's) $ 63,419.85 3 Equipment $ 247,331.57 Total Estimate $ 457,408.87 * Discount: HQE is a Service -Disabled Veteran -Owned Small Business (SDVOSB). As a small business, HOE appreciates all payments executed NET 15 or sooner. For NET 15 or sooner payments, HOE will provide One Percent (1%) Discount. 4.3 Training 3 HOE will provide the City of Rosemead with the training specified in the solicitation. Following general training is offered for review. If no training support is specified, the below do not apply. I- HQE's Master Trainers have over 15+ years of formal trainer credentials. Our Master Trainers have years of experience providing all levels of training to clients. All the training provided to the customer will use proven methodologies to ensure that the assigned customer's staff ends the training period with a true understanding of the system. •e HOE is capable of providing training in person and or virtually (based on the client's request) > General user training: 20 hours in total (for groups and individuals) 4• the City of Rosemead will be provided with training materials > Unlimited access and download of user manuals > Unlimited access download of training materials > Unlimited viewing and access of the training videos 4.4 Warranty `a HQE will provide the 1 -year standard warranty. 12 i Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Hl7c Access Control and Camera System Upgrade Rosemead, CA 3.4 HQE's Proposed Project Approach (Milestones & Schedule) HQE utilizes a simple but highly effective modified waterfall project management process that is ideal for the City of Rosemead's need for this specific Access Control and Camera System Upgrade project. Based on the RFP 2022-25 HQE's dedicated project management team has established the following waterfall project management goals and milestones. Estimated Project Work Days On Site: - 69 up Participant(s) W i— This phase is initiated when HQE receives the intent to award notice from the client. PLANNING PREPARATION INSTALLATION G<O Z� PHASE PHASE PHASE RCHemnt WZw Od Coordinate and finalize all administrative (contract) requirements OOaHQE's X 4 Conduct an internal kickoff meeting with the HQE's designated staff and the OEM/Suppliers to Dedicated Program & Project ManaWill Manage This Entire Process ' Note: The proposed estimated days above do not take into consideration any scheduling conflicts, unexpected changes to the availability of supplies from the manufacturer, inclement weather, COVID-19 Pandemic, and or civil unrest issues that may cause delays in the overall project. HQE will inform the City of Rosemead of any potential delays if any arise during any phase of the project. Planning Phase Participant(s) 1 This phase is initiated when HQE receives the intent to award notice from the client. HQE City of Rosemead AMAG 2 Goals of this phase are: 3 Coordinate and finalize all administrative (contract) requirements X X 4 Conduct an internal kickoff meeting with the HQE's designated staff and the OEM/Suppliers to X X prepare for the project. 5 Coordinate the details of the official kickoff meeting for the project between HOE'S designated X X staff and the City of Rosemead's stakeholders. 6 Conductthe official kickoff meetingto include: • Project team introductions X x • Request for any final information/updates for the project Discuss general milestones & schedule 7 Create the project milestones and schedule based on the discussions with the OEM & client X X 8 This phase ends when the plan is established by HQE and approved by the client Designing Phase Participants) 1 This phase is initiated when HQE receives the approval for the updated project plan based on the information gathered during the planning phase. HOE City of Rosemead gMAG 2 Goals of this phase are: 3 Technical design of the specified systems requirement is compiled into the comprehensive X overall system engineering and design architecture. 4 An updated detailed bill of materials (BOM) is finalized (hardware, software, and consumable X x materials) and requisitioned from the suppliers. 5 HQE to update the overall lead times of the supplies being ordered to the City of Rosemead X x that may impact the initial project. 6 All critical components are bench tested at HQE's facilities to ensure proper function and X prepared for installation. 9 1 Page HQE SYSTEMS, INC. I A Service -Disabled Veteran Owned Small Business (SDVOSB) Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.