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CDC - 05-08-07L • ' MINUTES OF THE REGULAR MEETING ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION May 8, 2007 Chairman Tran called the regular meeting of the Rosemead Community Development Commission to order at 7:00 p.m. in the conference room of City Hall, 8838 E. Valley Boulevard, Rosemead, California. Commissioner Taylor led the pledge to the flag and Commissioner Low led the invocation. ROLL CALL OF OFFICERS: Present: Commissioners Clark, Low, Taylor, Vice-Chairman Nunez, Chairman Tran 1. PUBLIC COMMENTS FROM THE AUDIENCE Barbara Murphy, residing at 9125 Bentel St. spoke about the reconstruction of the alley between Rio Hondo and Valley. City Engineer Rukavina responded that the alley is being reconstructed to add storm drains and new asphalt. 2. CONSENT CALENDAR A. Resolution No. 2007-08 Claims and Demands Recommendation: Adopt Resolution No. 2007-08 for payment of Commission expenditures in the amount of $2,550.00 demands 8113 through 8114. Commissioner Clark made a motion; second by Commissioner Taylor to approve Consent Calendar item A. Vote resulted: Yes: Clark, Low, Nunez, Taylor, Tran No: None Abstain: None Absent: None Community Development Commission Minutes 5/8/07 Page 1 of 6 • • B. Approval of Contract with Mayer Hoffman McCann, P.C. for Fiscal Year2007 The California Government Code requires that an independent audit of the City of Rosemead's records, books, and inventories be conducted and a report issued thereon. The services provided by the independent auditor are to support the City's reporting function as well as to provide ongoing technical support when necessary. The current contract with McGladrey & Pullen ended after audit services for fiscal year ending June 30, 2006 were completed. The City spent $89,100 for audit services performed by McGladrey & Pullen for fiscal year 2006. On April 24, 2007 the City Council authorized the City Manager to seek proposals to contract with a new public accounting firm to perform the annual audits for the financial statements of the City of Rosemead, the Rosemead Community Development Commission, and the Rosemead Housing Development Corporation. In addition, the accounting firm will also perform the audit to satisfy the requirement imposed by the Single Audit Act and U.S Office of Management and Budget (OMB Circular A- 133). City staff requested proposals from five well established, full service independent accounting firms with municipality specialization including McGladrey & Pullen. Each firm was evaluated based on the competitive selection process, in which the evaluation of proposals was not limited to price alone. Audit service proposal pricing ranged from $44,610 to $73,300, with only $390 separating the two lowest bids. Each Firm demonstrated strong technical experience auditing similar entities, performing the types of work outlined, and the ability to provide ongoing technical support when necessary. However, a critical factor in the overall rating was the firms' commitment to the internal control review process and ongoing consultative support. The proposal of $45,000 from Mayer Hoffman McCann, not only addressed their reporting of the internal control matters of significant deficiency or material weakness by letter to the City Council, but also included the preparation of a letter to City management with other recommendations from their review of internal control procedures. City staff views this benefit as significant due to numerous staff and operational changes throughout the City which may have a direct impact on internal controls. The proposal also included a provision for additional client training at their annual client training conference. Further, the proposal reiterated that the firm's policy is to provide unlimited telephone consultations to their municipal clients regarding accounting and other technical matters. The selection of Mayer Hoffman McCann will result in a $28,300 cost savings in audit service fees. Community Development Commission Minutes 518107 Page 2 of 6 Recommendation: That the City Council authorize the Mayor to execute a contract with the public accounting firm of Mayer Hoffman McCann, P.C. to perform the annual audits of the financial statements of the City of Rosemead, the Rosemead Community Development Commission, and the Rosemead Housing Development Corporation for the amount of $45,000. Commissioner Taylor inquired about the savings from the new contract and how it was calculated. Finance Director Pedote explained that it is a comparison of the actual cost of the contract with Mayer Hoffman McCann and the new contract with McGladrey & Pullen. Commissioner Taylor made a motion; second by Commissioner Low to approve Consent Calendar item B. Vote resulted: Yes: Clark, Low, Nunez, Taylor, Tran No: None Abstain: None Absent: None C. Mixed-Use Development Project Update The property owner/developer of 7419-7459 Garvey Avenue has submitted a proposal to the City to develop a mixed-use project on the 5.35 acre site. He is proposing to construct the project in two phases. Phase I would include the front portion of the site with 130 residential units (30 one bedroom units, 94 two bedroom units, 6 three bedroom units) and approximately 59,000 square feet of new restaurant and retail space. Phase 11 would include relocating and demolishing the mobile home park at the rear of the Site and constructing 30 condominium units. Staff is currently working with the City Attorney and the property owner to develop a legal and equitable relocation plan for the mobile home residents. Recommendation: That the Community Development Commission receive and file this report. Juan Nunez, residing at 2762 Del Mar Ave., asked if the City has tested the services on the sewers or water main. Commissioner Clark inquired about the City acquiring letters from the Water and Sanitation District. Chairman Tran responded affirmatively but explained that there is a process that must be followed. Community Development Commission Minutes 5/8/07 Page 3 of 6 • Vice-Chairman Nunez made a motion; second by Commissioner Low to approve Consent Calendar item C. Vote resulted: Yes: Low, Nunez, Taylor, Tran No: None Abstain: Clark Absent: None D. Rosemead Towne Center Streetscape Concept Over the last several months, staff has been working with Lawrence Moss and Associates to design a streetscape project along Valley Boulevard between Rosemead Boulevard and Muscatel Avenue. Recommendation: That the Community Development Commission approve the conceptual streetscape design and include it in the specific plan process for the downtown area. Redevelopment Administrator Saeki gave a presentation on the project for the downtown area for Rosemead. Brian Lewin inquired about the new facades for city hall and library and gave suggestions for parking solutions as well. Commissioner Taylor asked Redevelopment Administrator Saeki for an explanation re: bow outs. Redevelopment Administrator Saeki responded that bow outs are on the corner curbs when making a right turn. Commissioner Taylor stated that some of the improvements being proposed have been proposed before and were not passed because of lack of practicality. He feels that some improvements may affect traffic flow. Vice-Chairman Nunez commented that bow outs may be more suitable in some areas than others. Commissioner Low inquired about the cost for the library site and who would fund that. Redevelopment Administrator Saeki informed the Council that a presentation will be made to the county to see who will be participating in the concept of the project and will bring back the information to council. Commissioner Low was concerned about how the bow outs would affect Community Development Commission Minutes 518107 Page 4 of 6 traffic flow. Commissioner Clark stated that bow outs may look nice but inquired about the effects property owners will have. Council directed staff to seek input from parties that will be affected and review the bow out issue and bring back a plan. Vice-Chairman Nunez made a motion; second by Commissioner Low to approve Consent Calendar item D. Vote resulted: Yes: Clark, Low, Nunez, Taylor, Tran No: None Abstain: None Absent: None E. CDC Attorney Contract Agreement On April 3, 2007, the City Council hired Bonifacio "Bonny" Garcia of Garcia, Calderon, and Ruiz (GCR) to serve as Rosemead's official legal council. Based on that action, staff has received a revised contract agreement from GCR to perform legal council services for the Community Development Commission. Under the proposed contract, the Community Development Commission would compensate GCR for any basic legal services not included in the monthly retainer, including travel time, at the hourly rate of $215/hour for partners and associates, $150/hour for law clerks, and $125/hour for paralegals. Recommendation: That the Community Development Commission approve the proposed agreement for Attorney services with GCR. Commissioner Taylor asked for clarification of the contract as he could not locate a monthly retainer by looking at the proposal. A response was given that there is no monthly retainer because the Redevelopment Agency does not have as much activity as the City Council. Vice-Chairman Nunez made a motion; second by Commissioner Low to approve Consent Calendar item E. Vote resulted: Yes: Clark, Low, Nunez, Taylor, Tran No: None Abstain: None Absent: None Community Development Commission Minutes 518107 Page 5 of 6 3. MATTERS FROM THE CHAIRMAN & COMMISSIONERS- None 4. MATTERS FROM THE EXECUTIVE DIRECTOR & STAFF Council recessed to a closed session at 7:35 p.m. A. Closed Session: The City Council will recess to a Closed Session pursuant to: . 1) Conference with Real Property Negotiators (Government Code 54956.8): Property Property Owner 8920 Glendon Way Thang Q. & Kathy T. Pham Negotiation Parties - CDC Executive Director CDC Deputy Executive Director Under Negotiations - Price and terms of payment The council reconvened from closed session and gave the following reportable action: Authorization was given to staff to pursue the purchase of property located at 8920 Glendon Way. & ADJOURNMENT The meeting was adjourned at 7:50 p.m. The regularly scheduled CDC Meeting of May 22, 2007 has been canceled due to a lack of quorum while members of the Community Development Commission attend the International Counsel of Shopping Centers Conference. Respectfully submitted: APPROVED: 0, . /It Nina Castruita John ran COMMISSION SECRETARY MA R Community Development Commission Minutes 518107 Page 6 of 6 0 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF ROSEMEAD 1 46 1, Nina Castruita, Commission Secretary of the City of Rosemead Community Development Commission, do hereby certify that the minutes from May 8, 2007 were duly and regularly approved and adopted by the Rosemead Community Development Commission on the 26th of June, 2007, by the following vote to wit: Yes: Low, Nunez, Taylor, Tran No: None Absent: Clark Abstain: None Nina Castruita Commission Secretary