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CC - Item 4B - Minutes of July 13, 2021MINUTES OF THE CITY COUNCIL, SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION AND HOUSING DEVELOPMENT CORPORATION SPECIAL AND REGULAR JOINT MEETING JULY 13, 2021 The special meeting of the Rosemead City Council was called to order by Mayor Low at 6:00 p.m., in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Low, Mayor Pro Tem Dang, Council Members Armenta, Clark, and Ly ABSENT: None STAFF PRESENT: City Attorney Richman and City CLOSED SESSION A. CONFERENCE WITH Code Section 54957.6: AGENCY DESIGNAI Human Resources M and Sorensen, LLP EMPLOYEE ORGANI; City The regular meeting o called to order by Mayor one PLEDGE INVOCATION w by STAFF PRESENT:-,:& Chief of Police Lt. Duong,1 Recreation Boecking, Acting to City Tem to Government City Manages Molleda and Suttorp from Burke, Williams Employee Association and Housing Development Corporation was Members Armenta, Clark, and Ly led b. yor Pro Tem Dang Member Armenta - Molleda, Assistant City Manager Kim, City Attorney Richman, of Community Development Frausto-Lupo, Director of Parks and or of Public Works Ansari, and City Clerk Hernandez City Attorney Richman stated there was no reportable action taken in Closed Session. 2. PUBLIC COMMENT Mayor Low opened the Public Comment period. Rosemead City Council, Successor Agency & Housing Development Corporation AGENDA ITEM 4.B Special & Regular Joint Meeting Minutes of July 13, 2021 Page 1 of 31 City Clerk Hernandez read the following Public Comments received via email. Sue Yamamoto Community Library Manaeer, "As of July 12, Rosemead Library will be open one additional hour for our customers: Monday, Wednesday, Thursday and Friday from 10:00 a.m. to 6:00 p.m. and on Tuesday from 12:00 noon to 8:00 p.m. If you have any questions on our hours, services we offer to customers or the Sidewalk Service, please call us at (626) 573-5220. Thank you." Elise Frederick, resident, "We live on Lawrence Avenue, facing Muscatel Junior High. How did the "No Tolerance" on the 4' work for you? The 4" of July was insane here. Truly it has NEVER been that bad. Were fines issued aa( collected? If so, the city revenue must be amazing! Was there any attempt to get them to stop? Really another strategy is necessary. Making a law without enforcing it makes -_#A joke, and makes ALL other laws seem unenforceable. Thank you. - Tom and Elise Frederick" Martin Espinoza, resident, "I'm happy to.s - e Proclamation Declaring July 2021 as Parks Make Life Better in the City of Rose .wn4 , Sadly, the conditions at Zapopan Park have become atrocious, andit"has not made life better for the community surrounding it. Wb was once a beautiful, upgraded park has been destroyed by the drug ad6l omeless that live in and around the park. The fence surrounding the park, especiallygrtheast azea:_.arhere Earle Avenue and Delta Place meet, has become a patch Job due to the 1'tuineless cutting multiple openings to gain access at night. The chain ' _.fence hasn des'° and it allows these people to go in and out at all hours4 S td ht. -'he s _-ireOaygroufid area has become a litterbox because thes Kemple use urinate Cate. There, is trash in the park and along the fences. These " _ego thrrugh the nee orhood trash bins and bring junk to our street and leave it there be a dumpin . ound. The neighbors are afraid of using the w due to err g assing as one walks by. These people are e m and kr what capable of doing. Some of these people appear . _e mentally _ le. I d hate to -sw what would happen if they snap. We've seen too y incidents Mere the laomeless injure or kill innocent people. One of the entry gate"= _ been chamPp to kthese people out, but all it has done is prevent the law-ali� tax-payingzens' access. I would humbly suggest replacing the chain link fence witha {d iron tyfence because the chain-link fence can be easily cut or pulled up. I would' -w -',est erig ng ordinances that would not allow camping/sleeping/storing personal prope ' ound the park. I would suggest regularly scheduled police patrol. I would su" $ regular cleaning of trash that is left in and around the fence. I also challenge each council member to drive by (on Earle Avenue north of Garvey Avenue) and see what has happened to our once beautiful park. Thank you for your time, and I look forward to meaningful steps towards making Zapopan Park safe, secure, clean, and accessible to the residents. - Martin and Alice Espinoza" Mayor Low thanked the residents for providing these public comments and bringing these concerns to our attention; stated we will look into these matters. There being no further comments, Mayor Low closed the Public Comment period. Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 2 of 31 3. PRESENTATIONS In Proclamation Declaring July 2021 as "Parks Make Life Better Month" in the City of Rosemead Director of Parks and Recreation Boecking stated the pandemic has made it an interesting and challenging year for the Parks and Recreational professionals as it has made us think outside the box. We are starting to see the light at the end of the tunnel as programming is returning to normal. We strive to make Rosemead a great place to live, work, and play by providing quality programs, services, and special events. Mr. Boecking also thanked the Public �E s Department for their efforts to maintain the parks for the community. The City Council thanked the Parkes fid`- _v reation Department for their commitment to serving the community, especiallj doting these challenging times. Announcement of Recipients Program presented and highl scholarship for writinj Ryan U., Steve T., and The City Ca tong their fut1ue.tndeays. TV 4. PUBLIC HEA A _I eanng ry .. i Tract 828 J) at 3001 t Grove the venue Services 2021 Rosemead Scholarship gnsship Manager, Republic Services, college -bound students receiving a ycling ideas: Jasmine L., Angela L., the sckplarship w�imws and wished them well in 19-02, Zone Change 19-02, Tentative and Conditional Use Permit 20-08 Garvey Avenue The Taiwaner Fo tion of Greater Los Angeles (Taiwan Center) has fitted entit w ent applications requesting to develop a new residential/ co cial mixeyse development. The project consists of the demolition of all existiT ctuxvr the construction of a mixed-use development which includes 12 cornat= a! Oondominiums that total 18,646 square feet and consists of a community IW (commercial recreation and entertainment), cafe, retail, and office units on the first and a portion of the second floor, and 42 residential condominium units on a portion of the second through fourth floors. Parking is proposed as a combination of surface, mezzanine, and one level of subterranean parking. The project also includes a density bonus application under Rosemead Municipal Code Chapter 17.84 and Senate Bill (SB) 1818, which permits density bonuses up to 35%. The property is located at 3001 Walnut Grove Avenue and 8589 Garvey Avenue in the Medium Commercial (C-3) zone. Recommendation: That the City Council take the following actions: Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 3 of 31 1. Conduct a public hearing and receive public testimony; 2. Adopt City Council Resolution No. 2021-23, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT 19-02, TENTATIVE TRACT MAP 82870, DESIGN REVIEW 19-08, CONDITIONAL USE PERMIT 20-08, AND A DENSITY BONUS APPLICATION, TO AMEND THE LAND USE DESIGNATION OF` THE SUBJECT SITE FROM COMMERCIAL :-70 MIXED-USE: RESIDENTIAL/COMMERCI W,, T30 rDU/AC) FOR THE CONSTRUCTION Ol~.._4IIXEI3f='�ISE PROJECT CONSISTING OF 12 CONE ERCIAL CONDOMINIUM UNITS TOTALING SQUARE FEET AND 42 RESIDENTIAL COND9,MJNIUM UNITS (SEVEN, OUT OF THE 42 UNITSBE .LOWER-INCOME). THE SUBJECT SITE IS L TED -AT 3001 WALlT GROVE AV AND 85$9 GARVEY AVENUE (APNS: 5288 ,041, 042, AND -043); 3. Introdu ,for first rea of ce No. 9�, by title only: ORiANCE O,kTJ-IITIQUNCIL OF THE QTY OF SEMEAIIC UNTY Ola LOS ANGELES, STATE OFXALIFORNI& FOR THE APPROVAL OF ZO-02, A _ DING THE ZONING MAP QF THF) JECT, TQ INCLUDE RESIDENTIAL/ ME L MI SE DEVELOPMENT AND DErN 6�ERLAYS "(RC-MUDO/D-O) TO THE EXIS'G MEM COMMERCIAL (C-3) ZONE FOR THE C` ISTR 'dbON OF A MIXED-USE PROJECT CONSIS „WG OF 12 COMMERCIAL CONDOMINIUM 'x UNITS TOTALING 18,646 SQUARE FEET AND 42 IDEMTIAL CONDOMINIUM UNITS (SEVEN OUT 6 y`I2 UNITS WILL BE LOWER-INCOME). THE SUBJECT SITE IS LOCATED AT 3001 WALNUT GROVE AVENUE AND 8589 GARVEY AVENUE (APNS: 5288-001-040, 041, 042, AND 043); 4. Adopt City Council Resolution No. 2021-34, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING AND Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 4 of 31 ADOPTING THE INITIAL STUDY/MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING REPORTING PROGRAM, AS THE ENVIRONMENTAL CLEARANCE FOR GENERAL PLAN AMENDMENT 19-02, ZONE CHANGE 19-02, TENTATIVE TRACT MAP 82870, DESIGN REVIEW 19- 08, AND CONDITIONAL USE PERMIT 20-08. THE SUBJECT SITE IS LOCATED AT 3001 WALNUT GROVE AVENUE AND 8589 GARVEY AVENUE (APNS: 5288-001-040, 041, 042, AND 043); and 5. File the Notice of Determination for the 8t. Associate Planner Lao stated the Taiwag. if omdation of Greater Los Angeles has submitted entitlement applications requesting to develop a new residential/ commercial mixed-use develop q`'The existing sita'is designated as a Medium Commercial (C-3) zone; Zone —. ge 19-02 will am ` ..__the zoning map of the subject site to include ResidetitiaVCommercial Mixed2Wq Development and Design Overlays. The medium co cial basezone will remain. General Plan Amendment 19-02 will change the' , u� general Plan 1"zuse designation from Commercial ttrUse: Resi al/Commercial (30 units per acre). The project consists oil 'tion of all , w_ting structures for the construction of a new four-story mi -uses r elopmeri rich consists of 12 commercial condomimum„units, 42 re tial c mium units, and a total of 204 off-street parkingf has ied _,_ oposed development would be in compce with iii of the air deveI nt standards from the Municipal Code; ver, a ity bonu lication has been submitted which permits the granting - ncesstcitls. to devia ._ om development standard. Ms. Lao briefly the for scuss t the June 7, 2021 Planning Commission propo _ comme tinium subdivision; trash collection along C',nrvev`,tkirenue: outdoor na for the cafe. Staff recommendation was provided Low opekgd the Public Hearing. There being no speakers, the Public :nt perio&0_*ps opened and closed. inquired if this zone change will impact the residents. Associate Planner Lao replied an Mitigated Negative Declaration (MND) was prepared and it was concluded that with mitigation measures, it would not severely impact the residents north of the project site. Council Member Armenta thanked Ms. Lao; indicated she wanted to emphasize that even when we complete a zoning change, the city does its due diligence to ensure there is minimal impact to the residents. Council Member Clark expressed her concern with tall residential buildings is how they impact the line of sight on single or two-story homes within the area; Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 5 of 31 stated she understands there is a 35 -foot setback behind it; asked if staff had any slides that show where the most impacted neighbors would be and how far it is from their homes. Mayor Low clarified on Council Member Clark's question to whether this project satisfies the line of sights the city placed? Associate Planner Lao responded we can pull up the project plans included in Exhibit A-4.1, Section A, the applicant shows a variable height requirement which the project does meet; noted there is a 28 -foot distance away setback. Council Member Clark inquired what is impacted within 300 feet of the project? Ms. Lao stated the Public ] height, parking spaces, etc.; any questions regarding the Council Member Armenta asked languages? in the notices sent to residents e is veryL' : led with how many units, my contact infb=ation was included for notice` "re sent in different Ms. Lao replied the no' ently only in English. Council Clark add we neediodo sometjriing about that. neio referr6 .: " d cil to ' roject plans, affirmed there is a 3 of setbact, from the building to the property line and an Tvla" , Tem congr sFaff, Simon Lee and his team, and the Taiwan Center, o.creatin a, mixed-use'"project on the Garvey Corridor, which is challenging tilself, asized from a development perspective, this is a veryallenging si rt rs ow, noting when a building goes taller, the need for ng escalates well. "Applauded how they spent a tremendous amount of en nng, pl g, and construction work to make it subterranean; stated he was iiessed that you don't actually see the parking from the street since it's a wrap aro 'ng the parking is hidden in the middle of the structure. Council Member Ly stated he is excited to see this project come to fruition, especially after the site was vacant for so long. ACTION: Moved by Council Member Armenta and seconded by Mayor Pro Tem Dang to adopt staffs recommendations 2 through 5. The motion was carried out by the following roll call vote AYES: Armenta, Clark, Dang, Low, Ly NOES: None ABSENT: None City Attorney Richman read the title of adopted Ordinance No. 999 for the record. Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 6 of 31 B. Continuation of Appeal Public Hearing of Modification 21-01 On June 22, 2021, the City Council conducted a duly noticed public hearing on the appeal of Modification 21-01, a City initiated modification to amend the conditions of approval of Conditional Use Permit 88-447 for a motel at 2146 San Gabriel Boulevard ("Friendly Inn"). The Hearing was conducted and continued to July 13, 2021. Prior to the motion at the City Council Meeting on June 22, 2021, the City Council requested that the Friendly Inn (appellant), through its attorney, provide notice of the continued public hearing to motel occupantsthat the appellant stated were entitled to have notice. The City Council requested that the Friendly Inn provide further information and cost es on private patrol service versus dedicated armed security guards. Recommendation: That the City mit continue th6fublic Hearing of Appeal of Modification 21-01. Mayor Low reiterated the public heWg was continued fronfjwe 22, 2021, and asked for City staff ate_m. _ ellant to pWatiments during the ntinued Public Comment period. Al Ford City Desi nate X- un§ ted the Chad no further comments other than the '„ present' than _, done _„ June 22, 2021, meeting. Howey Council ruest� her from the security service that the Mr. Frank er, Ental. Counsel Avnellant, introduced Michael Calloway and dates d to ptvide the security services to mitigating the e ues — ave be ed `He stated he provided documents to the City Clem iicatt w Mr. way will implement his services in the motel voluntary bq appel}ts. The documents have house rules that must be abided motel gues result `4 forcement up to eviction. Hotel will set rules where is will signclaimers n what is allowed and not allowed on the property. W sign fstration cards agreeing that illegal activity prostitution, drug activittpr any other criminal activity is absolutely prohibited and will be subject to evictiont to further legal law enforcement if necessary. Mr. Weiser noted _,w� h Mr. Callo as a former Police Officer and well known in the Los Angeles area. Michael Calloway Chief of James Glass Security, formerly known as Calloway Security, spoke about the services his company do to clean up and improve operations of motels. He explained they operate with a proactive philosophy and focus on preventing problems before contacting law enforcement. He reiterated that some house rules would change to ensure that if guests who do break any of the rules will be verbally warned, cited or even arrested. Installation of additional lighting throughout the property. Signage will be placed for no parking, meaning no sitting in cars, especially for non -guests. Guests that have guests will be Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 7 of 31 required to register with the cashier before being allowed to be in the property. Concentration will focus during the nighttime when crime is more active. Also noted that he does work with the City Attorney, Lead Officers and or City staff to ensure proper documentation of crime activities are recorded for use during court hearings. All his officers wear body cams to record and are reviewable upon request from any entity. Mr. Calloway spoke about the proposed four security guards, which will cost for the requested amount of security guards approximately $67,680 a month. He opined the manpower was excessive for a motel of its size and during COVID-19, it's very difficult for hire. He stated that his patrtti services are proactive in doing random patrol checks at the motel. His emplo wear a uniform and are in marked vehicles, having a presence at the motel ices, introduced himself having over 30 years of jiVrvices throughout the Los Angeles Area. He shared that the security `any is equippedi roper equipment and technology to provide their servids;Noted they work with hotel owner closely and address their concerns to impr a operations of theirinotels. Mr. Holmes Jr. also stated they w k closely wiv c. agencies and local authorities. He opined that increasing .. is on the rC will also ensure crime is deterred. Mr. Calloway reiterated' co " pis a proactive service and achieves results. He noted wring the i . 1 cle g. phase t ✓will be an increase of police calls du WLAA&Fi st 30 to 4#p4aysfpoit_ wh do not want to comply with the Mr. Ford`7 d Mr' alloway if ' ff is onsite a1124 -hours. no, hi conducts random patrols throughout the day and Ford aske he had- -ewed the number of police calls to the motel over the two and a havears. `- Mr _ way r.y"ended he did not review the police calls but was aware of the homicidestliatttsak place. Mr. Ford stated there had been 170 police calls from assault to drugs to murder. Asked if his security staff was armed. Mr. Calloway answered yes, all patrol officers are armed. Mr. Ford asked if he had discussed with the motel owner about the amount of security guards that will be at the motel property at any given time. Mr. Calloway explained with the current COVID-19 situation, there will be two or three random patrols at the property throughout the day. Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 8 of 31 Mr. Ford inquired about the night shifts the security guards would be present at the property. Mr. Calloway stated the amount of patrolling also depends on the activity in the property. Mr. Ford asked in addition to patrols, are any of the security guards also going to be getting out of the car and patrolling inside the motel? Mr. Calloway replied yes, dispatch will information about an activity and request la} Mayor Low stated both sides have Comment period and moved for Cit- Mr. it Mr. Weiser asked Mr. Callow Sw many motels patrol in his career, their locatio d the highest at Mr. Calloway repli El Segundo, Santa Rosemead, and Cot month prior to his s luO Mr. Mr. to 400 about cost the security officers with lent if needed. and closed the Public I as a security calls received. tin n are near Figuero in Los Angeles, ;r City, pglewood, Long Beach, La Puente, He statedrthat the highest calls were 250 for a oway's security service. $1,500 to $2,000. loway on how he was to patrol the motel pandemic. prices are economical, and he is also out in the field. ita asked what the typical route of his patrol services is if motels and how fast can they get to the Friendly Inn Motel Mr. Calloway explained it was hard to know, since there are multiple vehicles patrolling the motels at different locations. Depending on which officer takes the call and the distance where they are driving from. Council Member Armenta asked what the closest motel is to the Friendly Inn that he patrols. Mr. Calloway replied that a motel in the City of Downey. Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 9 of 31 Council Member Armenta expressed concern that knowing the distance and time from another motel to the Friendly Inn was a critical fact the City Council needs to know to make an informed decision on the matter. Mr. Calloway reiterated that his security officers deal with minor nuisances, and not felony crimes happening. For bigger crimes, law enforcement is called. Council Member Armenta asked who would be calling law enforcement when something happens on the property. Mr. Calloway replied although his officers are are not on the property, his dispatch or the cast Council Member Armenta expressed at all times on the property and pVA other areas. Mr. Calloway assured City Coin: at arrive, walk the property, talk to thy- Council Member Cl about the 24/7... Mr. but t "`" Tl have a s 24/7. Council Mr. Calms "` rep " random first line in defense; when they may call law enforcement. will not be an officer present ..be driving back and forth to his officers woul&bepatrolling once they ager check withatch. security cameras and who is monitoring remotely, as well as their t look at the cameras 24/7, the dispatch look at the camera and call Meml Clark ed she would be more comfortable if there was ;d perso :.1 looking at the cameras 24/7. If the cashier is multitasking, not pati `"ttention to other people where an activity may be occurring. Mr. Caffi s ed that during his experience, suggesting someone monitor a camera for 2 is expensive. Also, there will still be instances where the staff may walk away for any reason and miss something in the cameras during that time. Council Member Clark asked City designated counsel what was suggested in the Condition of Approvals. Mr. Ford explained there were multiple suggestions based on the crime levels seen at the motel. In respect to security cameras, there was a significant increase requested — ten surveillance cameras on each floor, eight cameras in the parking lot, four placed around the parameter of the building, two placed in the lobby, one Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 10 of 31 in the elevator, and one in the stairwells of each floor, and for the cameras to have zoom capability, as well as longer video storage retention. Additionally, the requirement of additional signage, and four security guards to place at random points to be responsible for checking people and cars who are coming in and out of the property. Council Member Clark clarified that the motel is not meeting the proposal's Conditions of Approval requested. Mr. Ford affirmed. Mayor Pro Tem Dang asked Mr. Calloway hczany employees are hired, number of contracts managing, and patrolling ve**C Mr. Calloway replied he employs pandemic. Usually manages abtf4 staff patrolling at a given time Mayor Pro Tem Dang asked in are armed. Mr. Calloway affirmed Mayor PrW Dang stt oneatter hours P. patio ld be. Mr. Callo 'feed mo?64wty. Mayor Pro Darn c that The [ff and es 18 contracts during the 0 contracts rc clarified there are four of; -erne, if on-site, security personnel trol sere equates to roughly about "ked ;Aat the morning hours of the hours may vary from three to four hours. place during the nighttime when there is about the dispatch monitoring the cameras and that dispatch staff does a little bit of everything including Mayor Pro T Dang stated that the main services being provided from the company are patrolling and felt they have the capacity to clean out bad motels. Mr. Calloway agreed they do more patrolling, but also are active in handling many situations before contacting law enforcement. Mayor Pro Tem Dang inquired about the 30 to 45 days, being a critical transition period. Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 11 of 31 Mr. Calloway stated that during the transition period increased calls are happening because there will be people who will not want to comply with the rules or evictions. Mayor Pro Tem Dang asked if he recommended two or four security guards at a minimum. Mr. Calloway replied he will be using two officers at night that can do the job. Mr. Ford clarified that the sheriff's recommendation was originally two security guards, but the Planning Commission asked for four. Mayor Low asked if the original recommeut n is two guards 24/7. Mr. Ford replied yes, with two-arm4security gu 24/7. Council Member Ly stated th City Council should_be,deliberating on a plan that is agreeable. Mr. Ly read foie record, a message he- wp gived from resident John Tang, "This statement is that t# is not ak issue about a business. It's an issue that of a community acted by this ." With the City values, improving public safety, we nee ss it with buvmesses like Friendly Inn, a well-known safe haven for criminal . _ al activity`phis is as much a public safety issue as it is about adding co ons; smess. ME Chief of Police recommended onsite secu s 24 -hours ax It is7W unusual O'Wition to place on a business 24 hoop -ut it is , , Ibusinesses to have so many law enfo ` nt cases,, eluding tt icides. ether businesses in the City have had t � W micideOO one pr and one business. This one business has been consig tl amity's resoWoe s and what have they contributed to the I o support, _ the Chief and the Planning Commission's reC atio " :heln loca 'iden'improve their community". Council M r Ly he calculated the cost of a law enforcement deputy if about $45 an haat, whit H vice more than a security guard. Each police call takes ftt four.�._,y Inn havttcurred approximately $193,000 for the year, in city resources and t er One business is taking $193,000 of taxpayers' money to enforce that they have caused. Therefore, supported the Planning Mayor Low opined that it was important to have some law enforcement or security presence. She expressed concerns Mr. Calloway's staff will not always be present and the motel owner will have to continue to call the sheriffs for illegal activity happening. Stated she was amenable to having two security guards at the property instead of four. Council Member Armenta agreed that it was concerning that the patrolling service and the administrator will not be able to monitor the cameras 24/7. Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 12 of 31 Council Member Clark stated the Planning Commission recommended six-month mark to revisit the matter. She reiterated she agreed with the Planning Commission's conditions. Mayor Low interjected that she would like to give the property owner a year instead of six months because it takes time to clean up the motel. Mayor Pro Tem Dang stated he respected the Planning Commission's decision but felt that posing something that will drain the motel owner's livelihood was concerning. He stated that if the property of the motel operated at 40% capacity during COVID, then two security guards is reasonable. If things do not improve, then we can reevaluate after 6 months if four.seMfity guards are preferred. Mr. Ford reminded the Council there wem still'the other conditions on signage and cameras they have to consider. Mayor Low stated that a consmus rwould be needed f " e two security guards instead of four. Council Member Ly, but asked that the an 12 months before the Mr. Council Mayor Ltd 12 months. he wou,104owp0mise and have two Security guards pat also indioatejhe motel owner must come back in Trmiission or the City Council. that 4off clan the CorAkdon No. 10 was on page six, ,nin¢ (W ` mis §fig conduct a six-month review of the amendment to that condition would be 12 was'c&sensus for support for two security guards for sagreed and suggested they keep the six-month time as suggested. Mayor '-wledged Council Member Clark's disagreement and stated the majority ofCcil agreed to two security guards for 12 months. Mr. Ford explained the next item is the amount of security cameras being requested by the Sheriffs. Chief of Police Lt. Duong stated the motel has 16 operating cameras on the property. Mr. Ford explained the proposal from the Sheriff's Department was for a total of 48 cameras placed through the building and property. Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 13 of 31 Mayor Low asked how much do cameras cost. She noted the Sheriffs are asking for 48 cameras, and the motel owner has 16 cameras, which would leave the motel owner to purchase 32 additional cameras. Mr. Calloway stated that the proposal also called for high HD quality cameras, which could cost approximately $900 to $1500. Then you have to factor in the cost of intemet access to handle the feeds from all the 48 cameras. Mayor Low asked if the motel owner would have to upgrade the current 16 cameras. Mr. Calloway replied if the proposal is requ m ""for high HD, then yes. Mayor Low asked Chief of Police Lt. if -the -Sheriffs would compromise on the number of cameras being reque* Council Member Ly stated he ww He noted, it's a onetime cost. CrA property owner and business, as though the onetime QOAs are ex] much greater. ` Mayor Pro Tem Dang Mr. Forbid that Chief of with the total ariWW of cameras proposed. have cameras in4Apaw,it benefits both the as the residents grow o Tonentially. Even k : "" erall benefit to the community is are inexpensive cameras at Costco. also requesting to have were asking for access to the camera feed Council er L edit was not the role of the City Council to discuss in detail what type o erasv _ otel owner should purchase. Asked the Council if they aareed with th omm from the Chief of Police to request 48 cameras. Police Duong indicated the proposal stated the minimum that he would_':'- , keep the location safe. Council M Clark agreed with Council Member Ly and reminded the Council that two homicides have occurred at that location. Mayor Pro Tem Dang stated he agreed with Madam Mayor's assessment. He said the role as Council is to just decide on a number and there's specification of it. He added that it's just up to the owner and Chief Duong. Mayor Low reiterated that the majority of the Council would like the 48 -camera recommendation to remain. Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 14 of 31 Mr. Ford stated the last item to discuss was about signage to be installed throughout the property such as no loitering, location is monitored by surveillance and law enforcement. Mayor Low reiterated the City Council's wish that out of all the conditions, having the motel owner agreed to have two security guards and 12 -months they would have to come back. City Council also chooses to have 48 cameras, as suggested by the Sheriffs Department, and recommended signage. Called for a motion. Mr. Porter suggested to make two amendments revising the Conditions of Approval No. 4 to state, "For starting on the 11th dayf the City Council approved the resolution modifying conditional use permit, , ;-applicant(s) shall not operate the motel unless the applicant(s) have filed with the City of Rosemead, A notarized affidavit stating that he is aware of and.,of the Conditions of Approval as set forth in this list of condition h seconif-amcndment suggested language would be Conditions of Approval b0, amending --month review be before the Planning Commission that fie authority to mak � ' sions. Mr. Ford reiterated that the City review to twelve-motdhxeview. Mr. Porter stated he u stated that a resolution Mr.W " i ed and kno r nositi" the Mr. Mr. N make mronosine to aid the six-month from the City Council and for approval. to see the resolution so they to file an appeal. could hear comments by the appellant on see the resolution in writing and at that time Attomey ILhman clarified that the City Council would need to direct er to dr a resolution with the amended conditions and bring back to t7he uent ing for approval. ACTION:' d by Mayor Pro Tem Dang and seconded by Council Member Ly to direct the City Attorney to bring back a resolution with the amendments for approval at the next City Council meeting. The motion was carried out by the following roll call vote AYES: Armenta, Clark, Dang, Low, Ly NOES: None ABSENT: None 5. CONSENT CALENDAR ACTION: Moved by Mayor Pro Tem Dang and seconded by Council Member Clark to approve Consent Calendar Items A through D. The motion was carried out by Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 15 of 31 the following roll call vote AYES: Armenta, Clark, Dang, Low, Ly NOES: None ABSENT: None A. Claims and Demands • Resolution No. 2021-33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,449,247.13 CHECKS NUMBERED 109,153 THROUGH NUMBER 109279, DRAFTS ERED 5117 THROUGH NUMBER 5129, ANS=SFT NUMBERED 50603 THROUGH NUMBER 506TI4TCLUSIVELY Recommendation: Adopt Reson No. 2021-33.: 7 Resolution No. 2021-35;_ A RESOLUTI OF THErt TX COUNCIL OF THE CITY OFIt EAD, CA,.__ IA, ALLOWING CERTAIN CL D DEMAN.RS IN THE SUM OF $1,445,247.97 BEREIJ409280THROUGH NUMBER 109 - D N :�, ERED 5130 4 NUM ' 5163f -AW EFT"' NUMBERED 4 IJGHN0646D+ICLUSIVELY No. 2021-35. A "1OL OF THE CITY OF ROSEMEAD AS THE -. d CCE _. AGENCY TO THE ROSEMEAD COMNWTY DEVELOPMENT COMMISSION OF THE CI OF ROSEMEAD ALLOWING CERTAIN CLAIM -p7 . D DEMANDS IN THE SUM OF $225,857.73 10316 THROUGH NUMBER 10317 NSM � ELY Recommendation: Adopt Resolution No. 2021-09 SA. Resolution No. 2021-05 RHDC A RESOLUTION OF THE ROSEMEAD HOUSING DEVELOPMENT CORPORATION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $183,300.00 NUMBERED 1626 INCLUSIVELY Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 16 of 31 91 C. I" Recommendation: Adopt Resolution No. 2021-05 RHDC. Approval of Minutes Recommendation: That the City Council approve the meeting minutes of the regular meeting of April 28, 2020, special meeting of July 6, 2021, and special meeting of July 8, 2021. Approval of the City of Rosemead's FY 2021-22 Statement of Investment Policy The City's Investment Policy (Policy) requ adopted by the City Council at least annuallX, year. In addition, California Government delegation of investment authority by.' Continuing with the City Council's ,Osire to t the Policy be reviewed and the first 90 days of each fiscal :ion 53607 requires the annual ouncil to the City Treasurer. k, Policy more functional and current in standards, laws, and "ractices, the Polley has been updated again this year. Revisions to the c policy include correc_ s to code references, enhanced or clarified details wi�ffia categories. limited ekopision of allowable investments, and updated quarterly't been updated with aage, table of investments to aid in ,, uirements r :Policy has also —r- and summary crt of allowable Recommendation: That tk- City' it appthe FY 2021-22 Investment Policy. - CrossGuard Sices Agr and Annual Crossing Guard Cost Sharing osed emend AIIty Management Services, Inc. is for the ann mg d servi _ local public schools, and the proposed Agreeme 'th th emead School District and the Garvey School District are for cost shay ` one h" ,. _ etween the City and each District) for crossing guard ices. The 1 cost providing crossing guard services for both school is is appy ately $207,711, of which Rosemead School District's portion is a ,'_,d imately _ ,465.90 and Garvey School District's portion is approximately $55,3 °_ .ity's portion ($103,855.50) is included in the City's adopted Fiscal YeL Budget. Recommendation: That the City Council take the following actions: 1. Execute the Agreement with All City Management Services, Inc. for crossing guard services for Fiscal Year 21-22; and 2. Execute the cost sharing Agreements with Rosemead and Garvey School Districts for funding the crossing guard services for the Fiscal Year 21-22. Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 17 of 31 6. MATTERS FROM CITY MANAGER & STAFF A. Proposed Anti -Hate Campaign On March 23, 2021, the City Council signed a proclamation denouncing hate crimes and discrimination against Asian American and Asian Pacific Islander population and other minority communities. In April, City staff met with Mayor Low to discuss the framework for a Rosemead Anti -Hate Campaign. Staff is recommending that the City Council review the proposed programs and provide feedback regarding the Campaign. Recommendation: That the City further direction. Director of Parks and Recreation designed with ongoing Recreation Department. and all social media plat 1. Anti -Hate Lawn Signs — Re§b an Anti -Hate lawn sign from programs Each The signs encoura along with a coo The program will b 2. Poetry Contest—Th Me". Jhe contest fiv to by in five` "" of the part' ` m our Corn'i%t Council d'__ " s and provide feedback and Boqffing _s the Anti -Hate Campaign is #W will be sdininistered by the Parks and _joffn _ will be adveitsed via the City's website V Campaign will begin With four programs: fiats will be able to reg online and pick up Rosemead Commumt Recreation Center. to ftopq=fime if a crime hU been witnessed number .'for the Temple Sheriffs Station. the week of duly 19th. t " _ "The End of Hate Begins with five ". ategories which will include oe "mttenln any poetic style and must he t h will take place and the winners our mmunity Guide, website, and social media i will begin the week of August 9th. -of the`.:`_ test will be "Colors Should Never Divide ted into five age categories which will include Its. Artwork must be original and created entirely by will take place and the winners will be highlighted in Website, and social media platforms. This program will �` egin the weof September 13th. 4 ial Medi sts and Personal Interviews —Throughout the year staff will sh'" ri- "awareness as well as develop creative posts that will be shared on _. gedia platforms. Staff plan to interview longtime residents to share wLL'opinions regarding Anti -Hate as well as their experiences in Rosemead. These posts and short interviews will be shared on all social media platforms. Council Member Armenta thanked Mayor Low for spearheading this campaign; indicated support for the programs, emphasized we will not tolerate any hate against residents and we need to stand together to not allow this to divide us. Council Member Clark stated she agreed with Council Member Armenia's sentiment. Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 18 of 31 Mayor Low thanked Director Boecking and his team for putting this program together; stated she would like to see this anti -hate campaign as an ongoing program for the future to continue educating the youth and get our community involved to work on anti -hate together. Council Member Ly commended Mayor Low on her efforts to focus the city's energy toward a positive direction; expressed he believes racism and hate are taught, so it is critical to not only get the message to youth but also get youth involved. Mayor Pro Tem Dang agreed with Council Metter Ly that a lot of hate is taught; noted he has observed that children ab._ dings more when it is taught through the school platform; suggested -6- the poetry contest to September when the kids are back in school and a gifi,basket to winners to encourage more youth participation. , Director of Parks and Recreat oecking responded isnot a problem to push these items back to after the sf school; we can a the program more throughout the year and link with s dis m __ :within Rosetd. City Manager Mol take home tonight. Mr. Boec *dicated ` will to-, ID -19. signs were available for them to this week as we wanted to the agenda to update the City Council on City Council discuss and provide further direction. �. ,r NWda reported there have not been a lot of changes since the June Weup to 4,993 cases and 150 deaths; also as of July 13`h, the per ` who have been vaccinated is 35,619. Asserted that parks, tball courts, and facilities are now open. Mayor Low asked if city administrative facilities are now open. City Manager Molleda affirmed that City Hall and other administrative facilities have been open for a couple of weeks now. 7. MATTERS FROM MAYOR & CITY COUNCIL A. Discuss Senate Bill 1383 Organic Waste Reduction Policy and Program Development and Implementation Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 19 of 31 In September 2016, Governor Brown signed Senate Bill (SB) 1383 Short -Lived Climate Pollutant regulations into law. The legislation set statewide methane emissions targets for California to reduce short-lived climate pollutants and divert organic waste from landfills. The emissions targets included 1) the reduction of organic waste disposal of 50% by 2020 and 75% by 2025 and 2) a 20% increase to edible food recovery by 2025. Beginning in 2022, all jurisdictions are required to implement mandatory organic waste collection and recycling services to commercial and residential properties. Recommendation: That the City Council direct staff to proceed with one of the following courses of action: 1. The City's Franchise Hauler will assist 44ie costs associated with retaining a consultant on the City's behalf to dgrLLdbp �.0 lement, and administer the SB _.: 1383 Organic Waste Reductio»=Pragram c oned on a City authorized extension to the existing F_ ','se Agreement for Comprehensive Refuse Services with Consolidate osal Services (Republic Services); or 2. The City will retain indeperidf t overset through Vocurement of a consultant to develop, impleme ad�iaister the SB fl"-, Waste Reduction Progr :ra cost of $ i for year one. This expense is not included in the 20 opted operating budget. Therefore, if this option is selected, a budge a will be ` ssary. The amendment will be presented with the l si Q{rter Report a �µ.a. Tani = eda - ici al f RePublic Services, presented a Powe titled - 1383 icing S; Powe Climate Pollutants". Stated the SB statuposes si cant organic and recycling waste reduction ements � wa "vollection policy and programs. Cities are e fo lemenB 3 regulations in their communities and must cate jelevant bdoy agencies, waste haulers, waste processing facilities, ler ercial businesses, residents, and edible food recovery organizations = stat&I-1 ction targets are not an organic waste recycling target urisdictions;lwwever ; 'e City is required to develop, implement, and enforce anic waste" _ icy and program. Local government responsibilities include: • Ev' ""'sdiction's readiness and capacity to implement SB 1383; • Provi "c waste collection to all residents and businesses; • Establish an edible food recovery program for all Tier 1 and Tier 2 commercial edible food generators that recovers edible food from the waste stream; • Conduct outreach and education to all affected parties, including generators, haulers, facilities, edible food recovery organizations, and city departments; • Procure certain levels of recycled organic waste products like compost, mulch, renewable natural gas (RNG); • Plan and secure access for recycling and edible food recovery capacity; • Monitor and enforce compliance with SB 1383; Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 20 of 31 Adopt an ordinance or similarly enforceable mechanism consistent with regulatory requirements; and Maintain accurate and timely records of SB 1383 compliance. Jurisdictions must have the policy and programs to comply with SB 1383 regulations in place by January 1, 2022. Additionally, CalRecycle can begin enforcement actions starting January 1, 2022. CalRecycle can issue a Notice of Violation or place the City on a Corrective Action Plan (CAP) for violating one or more of the requirements of S131383. CalRecycle will have the discretion to determine the level of action necessary to remedy any violation. Mayor Low asked about the procurement, doe V` the city have to purchase the compost? Municipal Relationship Manager Cii e&-vY_ ponded there are different components to procuring organic within ST1383, regulations — the city has to demonstrate that they are pur _ compost and teh to help create a market for all that economic food b - asted. Indicated tWxgy can have Republic Services be responsible for dete ",'.g how to utilize the w ost and mulch. Council Member Ari� expressedB� Rosemead will be in compliance, and what the fees wo`we are nota ,to comply? Mrs. Castaneda asserted t the ent„ me the city if they are not in compliaq en, S`` n 184973 Department Penalty Amounts: (1) A "Mino _ w all be n s violation and no more than $4,000 per . on per Ti,(2) A " fe" viola "shall be no less than $4,000 per violatio no than $7,5*,,Ter violation per day; (3) A "Major" violation shall be no thyr _p0 per v ytion and no more than $10,000 per violation `" We ane a_. pf th undwork that we know what needs to be done; -, st ne ` meet fd see if there is anything else you'd like us to do on th ' ovist -�d if individual homeowners will be fined if they put bin? Mrs ed z ponded there will be contamination check requirements, meaning will be required to conduct annual route reviews or waste characteri 4 ". Republic Services would be happy to take that on for the city — for example if a black container had recycling items in that bin, then we would reach out to the resident to correct this, and work with the city on updating their ordinance to include an enforcement mechanism for repeated offenders; opined she does not believe the Department will impose a penalty on homeowners but will check on that and get back to Council. Acting Director of Public Works Ansari reported the program development and implementation necessary to comply with SB 1383 regulations require recycling and waste compliance area expertise and a considerable dedication of time to Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 21 of 31 ensure full compliance with all aspects of the mandate. City staff currently do not have the capacity to carry out such a tremendous new workload. Staff recommends retaining a consultant with the appropriate area of expertise to best position the city to meet all measurements of compliance and to secure the most advantageous contractual and enforcement outcomes related to new and existing waste and recycling programs. Indicated Option 1 does not present a fiscal impact at this time, while Option 2 will require a $65,000 General Fund budget amendment. Council Member Armenta expressed concern for both options as neither seem feasible. Asked Mrs. Castaneda if Republic Services is able to implement the requirements of SB 1383. Opined I don't s "'fairness with Option 1, we are essentially penalizing Republic Serviced asking them to retain a cost for us to get a consultant. And on the other 4`v , v�e.re going to give $65,000 to a consultant when Republic Services "`_ carry out m® plementation. Mrs. Castaneda replied that a `ltant would help th& V as a project manager to keep the process transparent to= what are the associa sts, etc. City Manager Molle clarified tlia commendation in `Option 1 was introduced by Repub es. Council Member Ann et as� Republ` rvices was even made aware that the c plannin takmg �lx5,000 66"e General Fund to pay for the co m Count ber Lterjected,",.ting that was based off Council's direction as I wanted. haf oprions part of this proposal. We are getting a bait tch o blic $eivices wants us to extend their contract and go Co olicy b ittj out to bid on the contract; expressed it is insulting _" ounc t they ar ing to use this regulatory mandate to extend their contract think' a unfair that we are only relying on one recommendation Isom a contra`#hat w benefit from this option. C Membe enta indicated she asked for this item to be placed on the agen td it ictly on SB 1383; we know where we are at with Republic Serviceshe is unsure about the bait and switch comment as there is no mentto eir she being extended. Mayor Low opined she also interprets Option 1 as a contract extension as it does include it as a condition to Republic Services assisting in the costs associated with retaining a consultant on the City's behalf to develop, implement, and administer the SB 1383 Organic Waste Reduction Program. Council Member Clark expressed it is not time to change trash haulers because we are already in a contract for two more years; emphasized we are looking to implement these programs to ensure we are in compliance with SB 1383. If we Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 22 of 31 remain with Republic Services, we already have the three bins, which we have taught our residents to recycle in blue bins; noting Athens Services has no recycle bins. Expressed she is in favor of Option I to implement these regulations. Mayor Low opened the public comment period. City Clerk Hernandez read the following public comment received via email from Brian Lewin. "Good evening, Mayor Low and City Council. I hope you are all well and staying safe. I have a few thoughts on this item that I.a: e you will consider. My most immediate concerns lay with the Collection. First, I think it would be Black is an acceptable substitute or I in common use for general was ` seems pointless to require a 0090 eliminate the need for any color - and any others already on the 3 -bin` Regarding compliang separation,' this can metal bins would in mos they have Fainted, a othergWeady u _ cn a sys also be " ted an _ plied to most resi s _ .,I have for the design, onsr Color Uniformity subsection of ate to check with CalRecycle to see if Iivalent fortgray bins, as black has been 'east regionall� years if not decades. It in something so ly used. This would bin replacement fo' e -family customers with=u " hics-based instructions for proper .thout _`- in replacement at all. While the to be re`M" " ed to be color -compliant, once cai system cdidd;be easily employed to clearly ;fie 6f, b4i Consolidated/Republic (among re City of -Los Angeles. Such decals could ds, front or sides of the plastic carts used for a this in some areas already. They could be and while it would be somewhat labor - sive than commissioning entirely new bins is to pay in the form of increased rates for their Particularly when it is not even certain that hauler after July 31, 2023. L84gag more to'ke future, a few thoughts on enforcement: It can be tricky, as res' '" ust le their bins out for extended periods and some streets/areas (such as mine k ors who don't necessarily care where they put their trash. A bin that is and ` Ynated when the resident puts it out the night before (or morning of), could be contaminated by the time the checker/hauler arrives, especially with no way to secure it. If there are penalties for contamination, there needs to be a clear and widely disseminated definition of what constitutes contamination; a requirement for photographic proof of the contamination that also provides clear visual context - i.e., whose bin it is; and an appeals process independent of whatever entity makes the contamination determination. For example, I live on a multi -home property. I don't think I should be fined if I get it right but my back neighbor doesn't, and the Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 23 of 31 checker thinks it's my bin. And I should have the ability to appeal to a third parry if I think the person who checked the bins got it wrong. Businesses and multifamily residences should have the same protections as well. Thank you for your time and consideration. Take care, and stay well." There being no further speakers, Mayor Low closed the Public Comment period. Mayor Low asked Mrs. Castaneda, if we have Republic Services carry out the development and implementation of SB 1383, is there an expectation for beyond your current contract? Municipal Relationship Manager Cas with the investment we make, so we consisting of the city's options, a the the city. It might be more economi few more years rather than a year city on the potential terms, wee) you and beneficial for the rest le Council Member Ly .*ed if program in the rema Mrs. Castaneda conversationate any po CounclIfUgaribe of the pron-_iW. i eda services 1 " er City of Rose would lil r rn - we meda,,_mcF essed ideally that would help us vo like to present a proposal in 30 days f -_. ` thing we are able to absorb for y "viable to& ' ents if it is spread across a a half. Sincere collaborating with the ble and want the ess to be enjoyable for is unwillmgi administer this at without an extension? we' unwilling. I think there is a align~ µ ensure the city is avoiding city would be charged for the implementation no contract extension. administer the contract and ensure the every day that we have a contract with the if that includes implementing SB 1383 regulations? Mrs. eda_ -�" ied we need to present a proposal that will not only factor in new req _, `=but authorize us to implement the regulations and absorb the financial c6o.kAsserted that CalRecycle requires to see an amendment to verify the city is compliant. She further explained one of the penalties is having the hauler do some of the requirements without an amendment or contract in place. Council Member Ly ascertained so one way or another, Republic Services is going to pass on the cost to us or we will have to accept the contract. Mrs. Castaneda responded there are costs associated with the regulations, which is what we would like to present to you. Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 24 of 31 Mr. Ly interjected, stating we have to answer to our residents whether their current rates will be maintained for the next two years or if they will be increased. Mrs. Castaneda reiterated that we are always committed to the city, but the regulations do have additional costs associated with them; indicated we would like to present what those potential rates would be. Council Member Armenta asked if Mrs. Castaneda is aware of any haulers that are not including the costs to raise their rates to comply with SB 1383? Mrs. Castaneda responded I do not. Council Member Armenta opined if is unfair to have a different standard Council Member Ly indicated question, but it is not fair to know themselves or to have t warrant research on that, then we absorb the cost. Mrs. Armenta stated it a true indication of what wat do down because t co Mr. en at it is what c ies c _.,, cannot mix, you _ - o goijooer deal other hauler doing this, then it ncil Member enta's question is a fair Republic Servi�s because they may not wer for their comp tors. If we want to ck stat to see whichMillers are willing to see whattaulers are doing right now as that is for the'e and not what they say they will e us a*thing under the sun. nt for look at current capabilities of mphasized when you put competition into the ur residents. a � ex _ , d it is�airy company including Republic Services to recover tt costs invested implement certain programs; as for Council, we have to atthe best value we get for our residents. She asked for more details o tion stated Option 2 would hire a consultant to gather and implement the new programs for a year. Acting Di of Community Development Ansari confirmed independent oversight through consulting services is required to stay compliant with SB 1383. Mayor Low asked if we go with Option 2, does that mean all the residents would get three different bins or would we work with Republic Services to use the three bins we currently have? Mr. Ansari deferred the question to Mrs. Castaneda since it is on the operational side. Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 25 of 31 Mrs. Castaneda explained the purpose of the consultant is to serve as a project manager and work with Republic Services to provide a third -parry assessment of our proposal. They will work with you and let you know what your options are and make a recommendation what would be best to proceed with. City Manager Molleda referred to page 2 of the Staff Report, providing the scope of work for an RFP for SB 1383 Program Planning and Implementation Consulting Services which includes but may not be limited to: • Draft an SB 1383 Organic Waste Reduction Ordinance that complies with SB 1383 regulations; • Review existing Franchise Agreement V there are service tasks and processes c ' � of the SB 1383 mandate; • Recommendation of new tasks as processes assigned to the Franchise Haub • Draft a Franchise Agreem endment to 1383 regulations;, • Meet with City staff to discuss pqWtial negttt Agreement Ame ents, mclu contract terms; • Meet with City sta- e hauler contract terms to co _ 38. epublic Services to examine if performed that satisfy elements by SB 1383 than can be compliance with SB tion oblec M _ for the Franchise enhancements services and to discuss and negotiate • PrenareRecvcled Orc Was ; _ __uct P ement Policy to comply with • 1v": with CW- Staff to B 13 ord keeping requirements an rec&w nd a b ractice t mply with SB 1383 regulations; and • Atte n C eetmgs resent the proposed SB 1383 Organic Waste uction chi__,Agreement Amendment, and Recycled Wa oduct Pi6WPgm&A Policy. Council M " ra expressed to pay a consultant for something that eg is double dipping. We rely too much on consultants, public Sery can be n this case '"" ld be paying them $65,000 just to say yes or no to a proposal. concurred with Council Member Armenta. Council lvf__r Ly indicated regardless of which option is selected our residents will still be paying $65,000 — the only difference is if Republic Services or an independent consultant will be receiving it. Council Member Clark responded that she disagrees with Council Member Ly as our trash hauler understands what is coming down; asked why we should pay a consultant who may not understand the operation or implementation of the SB 1383 regulations. Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 26 of 31 Mayor Pro Tem Dang stated it is a muddy situation because the implementation is coming around the corner; expressed if Republic Services does continue to honor our contract and implement the SB 1383 regulations, it is unfair for them to absorb these costs, unless it was written in the contract that they will absorb any new legislation or changes that come down from Sacramento or Washington. Noted Mrs. Castaneda did state there is a potential opportunity to itemize the program and spread it out an x number of years to make it beneficial to the residents. To be fair, if we are going to open that type of evaluation for Republic Services, then we should do the same for other interested stakeholders. Stated either way we would have two waste haulers for the city. Acting Director of Public Works Ansae cip _ d that there would not be two waste haulers; the consultant would have nw the oversight of the operation to ensure compliance. Mrs. Castaneda commented only authorizes one trash hal Mayor Low explained her unde up the trash, and we_ hire the SB 1383 prograrQ_nT= Mr. Ansari replied that hauler wot"still be ca 17675n make are paying tat Republic Se s that th us c that the rich of the and c A and inchise agreeat is exclusive, meaning it the period of a con#act. rs R °: _" is Services 40 O'd still be picking administer, maz a and monitor � Wf opera that need to be done which the as .- fliioppsultanfli�k Id not be skilled or equipped xltaitt eet of these options is cost associated "on wipetlt.Republic Services or Option 2 to - indendent to look into the program, te the terms of the agreement with the trash %mopin6d-Option 2 would cost the city more because we in addition to working with our trash hauler. Expressed s h ` t given us reason to be viewed as not being transparent ity from fulfilling SB 1383. It is a slap in the face to Republic ve already started implementing SB 1383.1 don't think any of have not done their due diligence to ensure we are headed in 'they weren't, then I could understand us needing a consultant. Mayor Low asked staff if the $65,000 is a one-time cost to search for a consultant or is that going to be an annual cost? Mr. Ansari answered that the $65,000 is an estimated cost for year one to do the things that are listed on page 2 of the Staff Report. Pointed out in both options, there will be a need to hire a consultant to look over the program whether it is in collaboration with Republic Services or in full control of the city to issue an RFP and get a consultant on board. Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 27 of 31 Mayor Low inquired if we get a consultant on board, how does that work if we decide to go out to bid for our trash hauler? Council Member Ly stated the city believes roughly that the cost of implementing the regulations will be $65,000/year; ascertained there are many ways we can do this, one being extend Republic Services contract so our residents pay them directly or staff s proposal is for it to come out of the General Fund. It's simply a matter of putting it into a bid and a contract. Mayor Low asked if Republic Services can honor the residents' current rate and not increase it. Mayor Pro Tem Dang opined it does operator how to do the work. Council Member Ly it is a consultant or city staff, independent of the trash hauler Low's suggestion to keep it wit Mrs. Castaneda consultant. Mr. Ly i that d ' our n to r secure ittest '1 Me ac Made a' council Me ti ultant can c _< Mrs." eda We'd b ncti fair to have a consultant tell the going to hapgen no matter what, whether ig the hauler. needs to be someone werseeing compli **Agreed with Mayor kwo-Y : .. mract. Z. will be do —g the actual implementation, not the support epubT ices to wide the city with a proposal e a contri-Wi extea d this will allow Council to honor w a coniq and 10 gears and ensure it goes out to bid to ISA deal for residents. _ ded cil of a similar situation when we paid ot for 'homeless to do what we are already doing. to ed with mon 1. if Public Works staff can do the same work a led if you want to have a third party look at the options. with the city directly without a consultant. Council Member Armenta inquired so there is no requirement that you must have a consultant to implement SB 1383? Mrs. Castaneda affirmed that is correct. Council Member Armenta seconded Council Member Clark's motion to proceed with Option 1. Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 28 of 31 Mayor Low made a substitute motion to ask Republic Services to provide their best estimate of the list of tasks provided on page 2 of the Staff Report and contingent that no contract extension is included. Council Member Ly seconded Mayor Low's substitute motion. Council Member Clark reiterated that you're denying them the option of asking for an extension. Council Member Ly stated that is the Mayor's motion. ACTION: Moved by Mayor Low and Republic Services to provide their best the scope of work listed (on page 2 Planning and Implementation, whic is included. The motion was c Dang, Low, and Ly NOES: nta B. Consolidated Disposal Services This item is pre; Ly. The current askedAt th m anage` Council` July 31, 2023 netl Meml ,""before City M4i j That stated he `u� `.E pt is officii'up. I sec , '."'by Council Member Ly to ask e4bn -e for associated costs to carry out oIjhe Stan Report) for SB 1383 Program contingent drat no extension of the contract ut by the fo . g roll call vote AYES: and Clark AJ T: None 1) request of Council Member Steven greement expires on July 31, 2023. aw,— vide further direction. ;rn to request more information; it ends August or September 2023. Staff Report indicates the contract ends quiiea if we were to go back out to bid, how much time is to release the RFP? replied I would assume at least 6 months out. City Attorney Richman stated if we are going out to RFP, that we would want to make that decision at least a year before the termination; explained you need to hire that consultant first to draft the RFP, then it can be issued. Council Member Armenta asked if city staff can draft the RFP. City Attorney Richman responded no, as the regulations are very technical. Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 29 of 31 Council Member Ly stated the way these RFPs are drafted, the cost of the consultant is built into the winning bid — the cost is recouped as whoever won the bid pays for that consultant. We have to make a decision one year from now if we want to go out to bid. Estimated the timeline: In July or August 2022, staff spends 60 days to figure out the best consultant and brings it to Council for consideration; Council spends another 60 days to figure out if the RFP meets the standard of Rosemead; then the RFP goes out for another 60-90 days, so we are looking at 4-5 months when a new successful bid would be entered. City Attorney Richman indicated it sounds about right; noted if you do not stay with the same trash hauler, you would really rj9pCAhat period of time to figure out how to transition. Council Member Ly asserted that was pretty much discussed in the C. Council Comments Council Member Armenta appreci W r. attention the condrtio f Zapopan PW _, s gone down the drain, ly Splash Zei gotten to the point it is a ducks asked management and tol are were that the n the week For broken questions as everything else on Espinozaming to Council's id that many of* facilities have stating there is no reason why it has [_the pool was green for so long. She but wonders why those things se `o'" ration with summer coming, a the been stuck inside due to many o' r `sions being made should be policy made by e Rosem �.quatics Center will only be open three days of :00 p irrd on Saturdays from 12:30-3:30 p.m. What are o cities able to open up; have seven to eight andPii'"yFgoing to have two and two movie nights. L;from Facebook or residents is disrespectful to us. council Mem*-Arme also expressed it is unacceptable that time after time cil has to k" asking for updates on items. Indicated she asked at the end of J to place , ptacles next to the In -N -Out because there is always trash on the only "was installed which was in front of a red curb, noting the trash is acc ere people park. Stated when she asked management why, she was told'tlat was the decision made. Then when she asked, what criteria was used to make that decision? Council Member Armenta asserted she is still waiting for an answer. Lastly, she informed Council in case they weren't aware that Rosemead is not having a National Night Out but all the other cities around us are. Council Member Clark asked staff to see if other cities are having a consultant oversee SB 1383? Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 30 of 31 S. ADJOURNMENT Mayor Low adjourned the meeting at 11:45 p.m. The next regular scheduled meeting will take place on July 27, 2021, at 7:00 p.m. in the Rosemead City Hall Council Chamber. APPROVED: Ericka Hernandez, City Clerk Rosemead City Council, Successor Agency & Housing Development Corporation Special & Regular Joint Meeting Minutes of July 13, 2021 Page 31 of 31