CC - Item 6A - Fiscal Year 2022-23 Mid-Year Budget Review, Adopting Resolution 2023-13 Amending the FY 2022-23 Budget adn Resolution 2023-14 Amending the Consolidated Salary ScheduleROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: BEN KIM, CITY MANAGER
DATE: FEBRUARY 14, 2023
SUBJECT: FISCAL YEAR 2022-23 MID -YEAR BUDGET REVIEW, ADOPTION OF
RESOLUTION NO. 2023-13 AMENDING THE FY 2022-23 BUDGET AND
RELATED ACTIONS, ADOPTION OF RESOLUTION NO. 2023-14
AMENDING THE CITY OF ROSEMEAD'S CONSOLIDATED
SALARYSCHEDULE
BACKGROUND
On June 14, 2022, the City Council adopted the 2022-23 Operating and Capital Improvement
Program Budgets. This report summarizes the City's General Fund overall financial position for
the current fiscal year through December 2022 including a discussion on revenue sources and
expenditure trends. The estimates stated within are just that, estimates, and are subject to change
as the current fiscal year continues. This report will also cover recommended mid -year budget
adjustments and recommended changes to the authorized position staffing list and salary schedule.
SUMMARY
The adopted General Fund operating budget includes appropriations of $27.7 million against
revenue estimates of $27.7 million, including a $1.4 million transfer from State and Local Fiscal
Recovery Funds (SLFRF). As shown in the following chart (Table 1), FY 2022-23 operating
revenue (excluding the transfer in) budget was estimated at $0.7 million greater than the prior year
(FY 2021-22) budgeted estimate. Fiscal year 2022-23 appropriations are $1.4 million more than
the prior year budget and $3.4 million more than the FY 2021-22 actual expenditures. Based on
year-end estimates staff anticipates revenue (excluding transfer) will exceed original estimates by
nearly $3.4 million while operating expenditures will fall $854 thousand below budgeted levels.
FY2021-22 %Recd FY 2022-23 %Redd
SUMMARY FY2021-22 YFDActivity Thm FY 2021-22 FY2022-23 YrDActivity Thm Year End
Total Budget Thmugh Dec DEC Actuals Total Budget Thmugh Dec DEC Esthnate
Revenue 25,587,500 7,091,500 28% 27,301,500
Transfer In 1,500,000 - 00/0 -
Approp/Exp 26,339,960 10,756,600 41% 24332,800
Net Rev (Exp) 747,540 (3,665,100) 2,968,700
26,317,000 8,673,000 33% 29,733,300
1,400,000 - 0%
27,712200 11,421,200 41% 26,858,000
4,800 (2,748,200) 2,875300
AGENDA ITEM 6.A
City Council Meeting — FY 2022-23 Mid -Year Budget Review
February 14, 2023
Page 2 of 11
REVENUE
As adopted, the City's FY 2022-23 revenue budget reflects $26.3 million in anticipated operating
revenue and $1.4 million from a transfer -in from the SURF Revenue Loss fund. Year-end
estimates reflect $29.7 million in operating revenue, which is $3.4 million more than the budgeted
revenue. The estimates are based on current receipts through December 31St, comparison to the
same period in the prior year, revenue received after the mid -point, and anticipated revenue based
on actual to mid -year receipts for the prior year and known events. The following narrative and
projections, while accurate to the best of staff s present understanding, must be viewed as subject
to reconsideration as second half receipts become known.
As shown in Table 2, General Fund revenue received as of December 2022 is only 33% of the
estimated revenue for FY 2022-23 at 50% of the year. This is typical due to revenue sources that
are received in July and August that are accrued back to the prior fiscal year and other large revenue
sources that are received on a quarterly, bi-annual, or annual basis. As reflected in Table 2, overall
General Fund revenues are trending ahead of the same reporting period (December) in FY 2021-
22 for most categories with actual receipts $1.6 million more than the same period in the prior
year.
Table 2
Tax revenue, as budgeted, represents 78% of all General Fund operating revenue followed by 8%
in the Licenses and Permits category. Based on year-end projections, significant increases in the
Licenses and Permits category fee-based programs resulted in the tax category decreasing to 76%
of total year-end estimates and the Licenses and Permit category increasing to 14%. Since taxes
are the most significant component of the City's revenue structure, this report focuses mostly on
that category as presented below with summary information for major tax categories. Overall,
taxes are budgeted at $21.6 million, and (based on preliminary information) are projected to end
the fiscal year at $22.5 million, an increase of nearly $883 thousand.
FY 2021-22
%Rec'd
FY 2022-23
%Rec'd
Revenue by Category
FY 2021-22
YTD Activity
Thin
FY 2021-22
FY 2022-23
YTD Activity
Tlvu
Year End
Total Budget
Through Dec
Dec
Actuals
Total Budget
Through Dec
Dec
Estimate
Taxes
19,727,100
4,286,100
22%
21,539,000
21,613,800
4,720,300
22%
22,496,400
Intergovernmental
155,000
136,200
88%
357,100
195,800
166,300
85%
298,700
Licenses And Permits
2251,200
1,706,700
76%
3,127,500
2243,000
2,816,800
126%
4,156,500
Fines and Forfeitures
624,300
286,200
46%
577,600
605,300
283,700
47°/u
550,200
Use of Money and Property
343,200
121,500
350%
224,000
522,600
145,700
28%
984,600
Charges for Svcs
381,200
318,100
83%
774,200
755,200
483,000
640%
916,400
Other Revenue
605 00
236,700
39%
524,000
381,300
57,200
15%
330,500
Total - Gen'l Fund Operating Rev
24,087,500
7,091,500
29%
27,123,400
26,317,000
8,673,000
33%
29,733900
Transfers In
1,500,000
0%
1,400,000
0%
TOTAL - General Fund Source
25,587,500
7,091,500
28%
27,123,400
27,717,000
8,673,000
31%
29,733,300
Tax revenue, as budgeted, represents 78% of all General Fund operating revenue followed by 8%
in the Licenses and Permits category. Based on year-end projections, significant increases in the
Licenses and Permits category fee-based programs resulted in the tax category decreasing to 76%
of total year-end estimates and the Licenses and Permit category increasing to 14%. Since taxes
are the most significant component of the City's revenue structure, this report focuses mostly on
that category as presented below with summary information for major tax categories. Overall,
taxes are budgeted at $21.6 million, and (based on preliminary information) are projected to end
the fiscal year at $22.5 million, an increase of nearly $883 thousand.
City Council Meeting — FY 2022-23 Mid -Year Budget Review
February 14, 2023
Page 3 of 11
Table 3
FY 2021-22FY 2022-23
Major Taxes FY 2021-22 YTD Activity % Rec'd FY 2021-22 FY 2022-23 YTD Activity % Rec'd Year End
Total Budget Through Dec Thru Dec Actuals Total Budget Through Dec Thru Dec Estimate
rty Taxes
3,473,000
1,290,300
37%
3,539,800
3,652,300
1,337,200
37%
3,670,100
try Tax In Lieu/VLF
7,344,300
-
0%
7,374,700
7,680,700
-
0%
7,763,900
and Use Tax
5,759,800
2,138,400
371.
6,889,900
6,505,800
2,533,200
39%
7,299,600
lent Occ Tax
1,600,000
553,100
35%
2,097,700
2200,000
574,000
26%
2,200,000
hise Fees
1,350,000
199,800
15%
1,432,400
1,470.000
236,900
16°%
1.464,800
Property axes — Based on projections by the City's property tax consultant, HdL Companies, and
a review of other components such as prior year payments, late fees, transfer taxes, and residual
RPTTF (Redevelopment Property Tax Trust Fund — Successor Agency) revenue, staff estimates
property taxes will complete the year at $3.67 million, slightly above the budget. The secured and
unsecured estimate is provided by HdL, however, estimates for the other components are prepared
by staff based on trends. Transfer tax revenue is trending below prior year receipts, while the
RPTTF revenue appears that it will complete the year within the budgeted estimate, and also above
prior year receipts. The RPTTF is calculated by the County based on property taxes collected
within the Successor Agency areas less required payments for continuing obligations — ROPS and
passthrough agreements. The amount remaining after paying obligations is then distributed to
taxing agencies including a portion to the City of Rosemead. Payments are received outside of the
mid -year reporting period (January and June), however, the January payment has been received
and is more than the payment received one year ago.
Property Tax In -lieu — Based on growth in assessed value, this revenue is remitted to the City in
two equal payinents in the third and fourth quarter of the year. Although no revenue was received
within the reporting period of this report, the first payment was received in January and indicates
the year-end receipt will be $7.76 million, $83 thousand over the budgeted estimate and $389
thousand more than the amount received in FY 2021-22.
Sales Tax — Based on projections by the City's sales tax consultant, HdL Companies, the year-end
estimate is $7.3 million which is an increase of $794 thousand over the budgeted estimate and
$410 thousand greater than the amount received in FY 2021-22. Current receipts are also nearly
$395 thousand greater than the same period one year ago.
Transient Occupancy Tax (TOT) — Receipts from TOT have been significantly impacted by the
pandemic. Revenue received in both FY 2017-18 and FY 2018-19 topped $2.3 million and was
budgeted to receive $2.4 million in FY 2019-20. Due to the pandemic, receipts for FY 2019-20
fell to $1.78 million and final receipts for FY 2020-21 fell further, to just $1.4 million. While the
pandemic lingered in FY 2021-22, revenue started to rebound and $2.1 million was collected. For
FY 2022-23, $2.2 million in TOT revenues are anticipated to be received.
City Council Meeting — FY 2022-23 Mid -Year Budget Review
February 14, 2023
Page 4 of 11
Franchise Fees — The largest contributors to this category (SCE and So Cal Gas) are received in
the second half of the fiscal year and are not typically impacted by pandemic conditions. The year-
end estimate of $1.46 million is based on the FY 2021-22 year-end actuals and current receipts.
Business License Fees — Based on current receipts collected through December 31, staff is
anticipating a minimal decrease of less than $7 thousand under the budgeted amount of $105
thousand.
The Licenses and Permits category includes Building Permits, Plan Checking, Industrial Waste
Permits, Public Works Permits, and Animal Licenses. The largest source in this category is
Building Permits/Plan Checking, which is budgeted at $1.7 million. Based on current receipts of
nearly $2.6 million, staff estimates revenue for Building Permit/Plan Checking could reach $3.6
million by year-end. The category as a whole, is estimated to complete the year $1.9 million over
the budgeted estimate.
Fines and Forfeitures are estimated to complete the year at $550 thousand, slightly less than the
budgeted $605 thousand based on current actuals.
Use of Money and Property which consists of Interest Earnings, Rents and Royalties, and Facilities
Rentals is estimated at $985 thousand, up from the budgeted $523 thousand based largely on an
increase to actual and anticipated interest earnings from investments. Current interest earnings
receipts are nearly $114 thousand greater than the same period one year ago. As of January 3I't
2023 interest earnings amounted to $417 thousand, significantly surpassing prior year end total of
$209 thousand.
Charges for Services is the category that remains most impacted by the pandemic but is seeing
some recovery. Parks and Recreation revenue is budgeted at $565 thousand and at mid -year point
has received 349 thousand or 62% of budget. Staff estimates that by year-end, revenue will reach
nearly $677 thousand. Year-end revenue estimates are still less than the $876 thousand received
in FY 2018-19, prior to the pandemic. Overall, the category of `Charges of Services' which
includes City Clerk, Community Development, Public Works, and Parks and Recreation, is
budgeted at $755 thousand and estimated to end the year at $916 thousand, an improvement of
$161 thousand over the budgeted number.
Other Revenue is a catch-all category for miscellaneous type revenue with a budget estimate of
$605 thousand. The largest sources within this category is the crossing guard reimbursement
budgeted at $122 thousand, and the reimbursement from other agencies (HCD and SA) at $198
thousand. The crossing guard reimbursement is for 50% of the City's cost of the crossing guard
contract service. The reimbursement from other agencies is an internal accounting process for the
payment of services provided to the CDC and SA each year. Overall, the category is estimated to
complete the year $51 thousand below the budgeted estimate.
City Council Meeting — FY 2022-23 Mid -Year Budget Review
February 14, 2023
Page 5 of 11
APPROPRIATIONS / EXPENDrruRES
At the halfway point of the Fiscal Year (December 31, 2022), overall General Fund appropriations
are only 41% expended as shown in Tables 4 and 5. As shown in Table 4, all actual expenditures
as of December 31St by category are within an acceptable range of year-to-date expenditures in
relation to the total appropriation for the year.
Table 4
Expenses by Category
FY2021-22
Total Budget
FY2021-22
YFDActiviy
Through Dec
%EV'd
Thru DEC
FY2021-22
Actuals
FY2022-23
Total Budget
FY 2022-23
YFDActivky
Through Dec
%EV'd
Thr; DEC
Salary and Benefits
8,433,300
3,568,300
42°/^
7,711,100
9,212,500
4,008,600
44°/.
Dperations
5,158,050
1,699,200
33%
5,221,000
6,257,000
1,927,100
31%
Contract Police Svcs
9,296,700
3,846,300
41%
8,737,500
9,425,800
3,701,800
39"/0
Ut8/ Ins / Allocations
2,360,600
1,639,700
69°/^
2,407,000
2,426,400
1,608,700
66°/^
Capital Assets/Projects
1,091,300
3,100
0°/0
256,100
390,500
175,100
45%
26,339,950
10,756,600
41%
24,332,700
27,712,200
11,421,300
41%
• Salary and Benefits — These costs are 44% expended at 50% of the year due to vacancies and
budgeted step increases due later in the fiscal year. It is anticipated that expenditures in this
category will remain within the budgeted amount by year end.
• Operations — Expenditures in the' `Operations' category are also below the 50% level and
marginally lower, percentage wise when compared budget amounts, than the same time period
last year, however, the dollar values of expenditures is higher when comparing the year-to-
date activity through December.
• Contract Police Services — The year-to-date total for Contract Police Services represents only
five months of billings at the mid -year point and on target to meet the budgeted amount.
•
Utilities/ Insurance/ and Allocation —This category is 66% expended due to the required full
payment of annual insurance premiums in July each year.
• Capital Assets / Capital Improvement Program — The current expenditures in this account
largely relate to the Garvey Paws Dog Park.
Table 5 shows that most Departments are also below 50% expended at Mid -Year. It is anticipated
that most departments will complete the year within or under budget and that overall, general fund
final expenditures will be well below the budgeted amount for the fund.
City Council Meeting — FY 2022-23 Mid -Year Budget Review
February 14, 2023
Page 6 of 11
Table 5
Budget&Expenditures by
Department
FY2021-22
Total Budget
FY 2021-22
YTDActivity
Through Dec
%Ezp-d
Thru Dec
FY 2021-22
Actuals
FY 2022-23
Total Budget
FY 2022-23
YTDActivity
Through Dec
%Eep'd
Thru Dec
City Council/Commissions
427,300
180,600
42%
386,731
442,900
194,700
44% .
City Attorney
304,600
215,500
71%
390,685
349,600
53,000
15%
City Clerk
1,212,300
1,004,700
83%
1,212,937
1,133,200
993,800
88%
Administration
ICDmmunity
1,464,600
602,400
41%
1,608,981
1,594,900
638,700
40%
Finance
738,400
359,300
49%
761,914
962,600
420,400
44%
General Services
989,800
471,500
48%
797,522
1,423,500
461,800
32%
Public Safety
11,097,100
4,629,100
42%
10,927,865
11,495,300
4,511,500
39%
Public Works
4,034,050
1,607,300
40%
4,032,135
4,407,100
1,663,600
38%
Parks & Rec
3,517,550
1,015,200
29%
2,398,999
3,952,600
1,526,600
39%
Development
1,728,500
669,500
39%
1,752,791
1,890,500
808,700
43%
TOTAL -GF Operating
25,514,200
10,755,100
42%
24,270,560
27,652,200
11,272,800
41%
apital Projects 825,760 1,500 0% 62,193 60,000 148,400 247%
TOTAL -General Fund 26,339,960 10,756,600 al% 24,332,753 27,712,200 11,421,200 41%
• City Attorney — Expenditures for the City Attorney are currently at 15%, due largely to the
timing of payments. It is estimated that departmental expenditures will be within the budgeted
amount by year-end.
• City Clerk— The City Clerk's Office is currently 88% expended as of December 31St, due to
the payment of insurance premiums discussed above. As reflected in the Chart, the Department
was also 83% expended at this same point in the previous fiscal year and for the same reason.
• Public Works —Department expenditures for Public Works are currently at 38% slightly below
40% for the same time period last fiscal year. It is anticipated that the department will complete
the year near the budgeted amount.
• Parks and Recreation — As the department recovers from the impacts of the pandemic, the
Parks and Recreation Department continues to be impacted in both lost revenue and reduced
expenditures. As shown, department expenditures are at 39% at December 31, which is an
improvement from the prior year but is still under budget at the mid -year point. Expenditures
for FY 2021-22 completed the year at 68% of the budgeted amount. It is anticipated that the
department will complete the year well within the budgeted amount.
Community Development — Expenses for Community Development reflect 43% expended at
the mid -point, however, this is not indicative of how the year is anticipated to finish. The
lower percentage spent is due to the continued vacancy of the department director and a delay
in billing from the contract building and safety services provider. Ultimately, as indicated
within the revenue section, due to an anticipated increase in building revenue, the fee could
increase and the department could exceed its budget by the end of the fiscal year.
City Council Meeting — FY 2022-23 Mid -Year Budget Review
February 14, 2023
Page 7 of 11
In summary, General Fund revenues are coming in well and are anticipated to exceed budgeted
expectations, while overall expenditures are within budgeted range and anticipated to complete the
year under budget. If projections are met, the General Fund will complete the year in a positive
position without the approved transfer from the SLFRF Revenue Loss fund.
OTHER FUNDS
Although the focus of this report is the General Fund, a review of all other funds has also been
reviewed and there are no concerns to report at this time. In fact, revenue sources are coming in
strong, and expenditures are low for the majority of the special revenue funds. There are, however,
a few items require budget amendments that are reflected later in this report under "Recommended
Budget Amendments".
CIP CARRYOVER NUMBERS
In accordance with the Comprehensive Financial Policies approved along with the adoption of the
annual budget, budgeted amounts for Capital Improvement Program (CIP) budgets carry forward
into the next fiscal year unless the project is complete or otherwise removed from the CIP. These
carryovers represent previously approved, but unspent, appropriations and may carry forward
multiple years until the project is either complete or the appropriation is released. The
appropriations to be carried forward are for 22 CIP projects, accounted for within 11 funds, for a
total continuing obligation of $39.8 million. The following charts show both the continuing
obligation by project name and funding source of the continuing projects.
Table 6
21029
Street
SR25 Sidewa l k Gap Closure -Delta Ave
$ 1,124,096
21030
Street
Walnut Grove Ave Resurfacing(Phase ll)
688,500
21031
Street
Valley Blvd Resurfacing Project(Phase1&II)
3,092,300
24010
Street
Sidewalk ADA Master Plan
55,000
24013
Street
Mission Drive Pedestrian Hybrid Bea con System
388,050
28008
Street
ADA Curb Ramps
60,000
43009
Street
Wa l nut Grove Street Ught Instal Iati on
381,906
43010
Street
Citywide Arterial Street Improvements
4,987,000
49014
Street
Wa l nut Grove Ave/1-10 Freeway Ramp l mprovements
5,988,000
49015
Street
Rosemead Adaptive Traffic Project
8,963,899
49016
Street
Rosemead Traffic Signal Improvements
5,981,623
49017
Street
Rosemead Blvd/1-10 Freewy Ramp l mprovements
5,920,474
31020
Parks/Facil
Public Safety Center Upgrades (Design only)
25,655
31023
Parks/Facil
Garvey Park Main Office Renovab on
200,000
39002
Parks/Facil
Picnic Shelter Roof Replacement
75,000
39003
Parks/Facil
Rosemead Park Restroom Renovation
330,601
39004
Parks/Fa ciI
U ghti ng Upgra de at l es s Gon za l ez Sports Compl ex
100,000
39006
Parks/Facil
Roof Repai rs at Garvey Park Main Office &Gym
400,000
39007
Parks/FaciI
Res u rfa ci ng of the Ga rvey Pa rk Tenn1 s Cou its
50,000
41022
Parks/Facil
Dog Park at Garvey Park
501,607
41023
Parks/Facil
PI a ygrou nd Equ i lament Repi (Ga rvey& Ros emea d Pa rks)
300,000
49011
Other
Storm Water Catch Basin Upgra de
200,000
Totals - Carryover Appropriations
$39,813,710
City Council Meeting — FY 2022-23 Mid -Year Budget Review
February 14, 2023
Page 8 of 11
Table 7
101
General Fund
$ 436,887
201
Gas Tax
547,000
202
RMRA
1,829,800
220
Prop
2,136,000
225
Mea sure
1,991,001
226
Measure
2,687,000
229
Measure R Capital
26,853,995
231
Measure W
200,000
232
Grant(HSIP)
1,876,425
245
Street Light District
925,000
260
CDBG
330,601
Total Fund Obligations
$39,813,710
RECOMMENDED STAFFING CHANGES
Included in the FY 2022-23 Operating Budget is funding for 68 full-time positions, four 3/4 -time
positions (3.00 FTE), and various part-time employees. As part of staff s continual evaluation of
department operations and efficiencies, staff began examining staffing levels in preparation of the
proposed FY 2023-24 budget. In addition, at the January I0a', 2023 Council Meeting, as indicated
during the approval of the FiberCity license agreement, staff discussed requiring additional
resources to review and approve construction plans/permits and perform construction inspections
and coordination relating to the FiberCity implementation. The following positions are being
requested at this time due to the beneficial impacts of expedited hiring.
Public Works — The Public Works Department is requesting the addition of two positions to
assist in the implementation of FiberCity. According to the assessment of the staff, the
current staffing levels are insufficient to support the delivery of FiberCity without
significantly impacting engineering operations and services. The City would require the
addition of one (1) full-time Associate Engineer and one (1) full-time Public Works Inspector
to adequately support the implementation of FiberCity based on the scope of work to support
delivery of FiberCity and information gathered during outreach to cities currently
implementing FiberCity. The costs for these positions are based on the actual number of hours
worked to support the delivery of FiberCity, and SiFi will reimburse the City through monthly
invoices. There may be times during the FiberCity implementation when the Associate
Engineer and Public Works Inspector are not providing support. During these periods, both
positions will provide engineering and construction management and inspection (CMCI)
services for the delivery of Capital Improvement Program (CIP) projects for the city.
Currently, the Public Works Department relies primarily on consultants to provide
engineering services, such as the preparation of construction bid documents (plans,
specifications, and estimates), and CMCI services. The addition of the proposed positions will
enable Public Works to perform engineering and CMCI services in-house, resulting in cost
savings by reducing the city's reliance on consultant services, which are typically more
expensive than city staff salaries. Staff performed a cost evaluation that included a salary
survey of full-time staff from surrounding cities and a market value survey of consultant
hourly rates for the Associate Engineer and Public Works Inspector positions in order to
City Council Meeting — FY 2022-23 Mid -Year Budget Review
February 14, 2023
Page 9 of 1 I
confirm the cost savings. Based on the results of a salary survey, the recommended salary
range for an Associate Engineer is $7,186 to $9,377 per month, with an annualized fully
burdened cost of $140,700 to $175,000. The recommended salary range for a Public Works
Inspector is $5,421 to $7,075 per month, with an annualized fully loaded cost of $112,000 to
$138,000. The associated costs may be directly funded through the CIP budget's various
special revenue and grant funds. Based on the cost analysis, using full-time City employees
as opposed to consultant services results in an approximate $220,000 annual savings. At the
beginning of the FiberCity project, both the Associate Engineer and Public Works Inspector
will be hired. In addition, once the FiberCity project is complete, these positions will be able
to provide in-house engineering and CMCI services to deliver current and future CIP projects,
and their salaries may be covered by the CIP budget.
Finance — The Finance Department is requesting the ability to under -fill its vacant Senior
Accounting Specialist with an entry-level Accounting Specialist position. There is currently
no Accounting Specialist position on the salary schedule and this change will not result in an
increase in Finance Department full-time equivalent positions. The resulting change would
provide the ability to fill the currently vacant Senior Accounting Specialist position with an
entry-level Accounting Specialist. The change would also provide an annualized savings of
up to $18,600. Based on salary survey results, the range for this position is recommended at
$4,107 - $5,359 per month.
Community Development — The Community Development Department is requesting the
addition of position step levels to their part-time Administrative Intern position. Currently,
on the salary schedule for part-time positions, the Administrative Intem position only has 1
step which is at the hourly rate of $15.50 per hour. The recommended change would allow
for additional steps at 5% increments similar to that of other part-time positions. This would
allow the department to provide merit increases to those employees in the Administrative
Intern position. In addition, this would allow the City to be more competitive when recruiting
for the position in the future. The resulting change will have a cost impact of $500 for the
remainder of the fiscal year, and an annual fully burdened cost impact of $2,000.
AMENDING THE ADOPTED SALARY SCHEDULE
California Code of Regulations (CCR) Section 570.5 and amendments to 571(b) require a
consolidated Salary Schedule which shows all City classifications and salary ranges for purposes
of determining eligible salary compensation for retirement be publicly available. To meet this
requirement, a separate staff report has been prepared to include the three positions above and
another concurrent report on tonight's Agenda.
City Council Meeting — FY 2022-23 Mid -Year Budget Review
February 14, 2023
Page 10 of 11
RECOMMENDED BUDGET AMENDMENTS
Staff is recommending the following amendments to the FY 2022-23 Operating and CIP Budgets:
Proposition A and Proposition C Funds
Decrease appropriations in the
Proposition A Fund in the amount of
$455,000 and increase
appropriations in Proposition C
funds in the amount of $455,000 for
Dial -A -Ride and Rosemead Explorer
transportation cost. Dial -A -Ride and
215 Adopted Budget
Transfer Budeet to Other Funds
1.353.000
1.422.500
(455.000)
Amended Budget
1.353.000
. 96-1-500
Proposition C (F220)
Revenue
Approp
220 Adopted Budget
1.104.500
1356.500
Dial-94tide& Rosemead F]pbrer
45UM
Amended Budget
1.104.5no
1.811.500
Rosemead Explorer cost normally reside in the Proposition A fund. Staff was notified by Metro
that certain Proposition C funds were at the risk of lapsing. Staff received approval from Metro
to shift these transportation cost from Proposition A funds to Proposition C funds to help avoid
the lapsing of funds.
FISCAL IMPACT
The budgets for existing Capital Improvement Program (CIP) being carried forward to FY 2022-
23 have been authorized in prior years and carry an obligation of fund balance within the Annual
Comprehensive Financial Report. For this fiscal year, the overall recommended changes to
staffing and salary schedule will have a minimal fiscal impact and will be absorbed by the
department's current budgets. The two requested positions in Public Works for the FiberCity
project would result in a cost increase for the City once the project is completed, as reimbursements
from SiFi for the two positions would cease. However, using full-time City employees as opposed
to consultant services would result in a savings of approximately $220,000 per year and the
remaining cost related to the Public Works positions would be funded by special revenue funds
for capital projects. The adjustments to Proposition A and Proposition C budgets are a transfer of
budgets only, so there is no net increase in overall appropriations. Therefore, the adoption of the
attached resolution will not result in an increase in appropriations for the current fiscal year.
STAFF RECOMMENDATIONS
It is recommended that the City Council take the following actions:
1. Receive and file the Mid -Year Budget Review Report.
2. Adopt Resolution No. 2023-13 approving budget amendments to the FY 2022-23
Operating budget, amending the Capital Improvement Program budget, and amending the
City's authorized staffing position list, and Resolution No. 2023-14 amending the listing
of salary and job classifications for both full-time and part-time positions.
City Council Meeting — FY 2022-23 Mid -Year Budget Review
February 14, 2023
Page 11 of 11
PUBLIC NOTICE PROCESS — This item has been noticed through the regular agenda
notification process.
Prepared by:
X-
- if Bryan Chua
Finance Director
Attachments:
A — Resolution No. 2023-13 Amending the FY 2022-23 Budget and Authorized Staffing
B — Resolution No. 2023-14 — Adopting the Consolidated Salary Schedule
Attachment A
Resolution No. 2023-13
RESOLUTION NO. 2023-13
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AMENDING THE FY 2022-23 OPERATING
AND CAPITAL IMPROVEMENT PROGRAM BUDGETS AND
UPDATING THE AUTHORIZED STAFFING LIST AND UPDATING THE
LISTING OF SALARY AND JOB CLASSIFICATIONS FOR FULL-TIME
AND PART-TIME POSITIONS
WHEREAS, a fiscal review is a prudent method to ensure that the City maintains a healthy
financial structure; and
WHEREAS, the City routinely adjusts fiscal year revenue estimates and appropriations
throughout the fiscal year; and
WHEREAS, the City routinely amends the Authorized Staffing List, and Authorized Full -
Time and Part -Time Salary Ranges and Job Classifications; and
WHEREAS, the City Council adopted the FY 2022-23 Operating Budget and CIP budgets
on June 14, 2022; and
WHEREAS, the revised appropriation constitutes an update to the Fiscal Year 2022-23
budget approved pursuant to Resolution No. 2022-38.
WHEREAS, the City Council has reviewed the Mid -Year Budget Report.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Rosemead,
California, as follows:
SECTION 1. That the City Council amends the 2022-23 Authorized Staffing List
effective February 15, 2023 by adding the position of Associate Engineer
(monthly salary range of $7,186 — $9,377) and Public Works Inspector (monthly salary range
$5,421 — $7,075).
Adopted Amended
2022-23 2022-23
Public Works
Public Works Director
1
1
Administrative Assistant
1
1
Administrative Specialist
1
1
Associate Engineer
1
City Engineer
1
1
Facilities Technician
1
I
Maintenance Lead Worker
5
5
Maintenance Worker
10
10
Public Works Fiscal and Project Manager
I
I
Public Works Inspector
1
Public Works Manager
1
1
22
24
All City De partme nts 68 70
SECTION 2. That the City Council amends the 2022-23 Authorized Full -Time
Employees Salary Ranges and Job Classifications effective February 15, 2023 by adding the
position of Accounting Specialist (monthly salary range of $4,107 — $5,359).
SECTION 3. That the City Council amends the 2022-23 Authorized Part -Time
Employees Salary Ranges and Job Classifications effective February 15, 2023 by amending the
wages of the Administrative Intern position to the following:
Administrative Intern 15.5000 16.2750 17.0888 17.9432 18.8403
SECTION 4. That the City Council authorizes the carry forward of appropriations for
projects approved in prior fiscal years but have remaining project funds as follows:
21029
Street
SR2SSidewaIkGap Closure -Delta Ave
$ 1,124,096
21030
Street
Wa I nut Grove Ave Resurfacing (Phase 11)
688,500
21031
Street
Valley Blvd Resurfacing Project (Phase 1& II)
3,092,300
24010
Street
Sidewalk ADA Master Plan
55,000
24013
Street
Mission Drive Pedestrian Hybrid Beacon System
388,050
28008
Street
ADA Curb Ramps
60,000
43009
Street
Walnut Grove Street Light Installation
381,906
43010
Street
Citywide Arterial Street Improvements
4,987,000
49014
Street
Walnut Grove Ave/1-10 Freeway Ramp Improvements
5,988,000
49015
Street
Rosemead Adaptive Traffic Project
8,963,899
49016
Street
Rosemead Traffic Signal Improvements
5,981,623
49017
Street
Rosemead Blvd/1-10 Freewy Ramp Improvements
5,920,474
31020
Parks/Facil
Public Safety Center Upgrades (Design only)
25,655
31023
Parks/Facil
Garvey Park Main Office Renovation
200,000
39002
Parks/Facil
Picnic Shelter Roof Replacement
75,000
39003
Parks/Facil
Rosemead Park Restroom Renovation
330,601
39004
Parks/Facil
Lighting Upgrade at Jess Gonzalez Sports Complex
100,000
39006
Parks/Facil
Roof Repairs at Garvey Park Main Office & Gym
400,000
39007
Parks/Facil
Resurfacing of the Garvey Park Tennis Courts
50,000
41022
Parks/Facil
Dog Park at Garvey Park
501,607
41023
Parks/Facil
Playground Equipment Repl (Garvey & Rosemead Parks)
300,000
49011
Other
Storm Water Catch Basin Upgrade
200,000
Tota I s - Carryover Appropriations
$39,813,710
SECTION 5. That the City Council hereby approves that transfer of budget in the amount
of $455,000 from Proposition A Fund to Proposition C Fund.
Proposition A (F215)
Revenue
Approp
215 Adopted Budget
1,353,000
1,422,500
Transfer Budget to Other Funds
(455,000)
Amended Budget
1,353,000
967,500
Proposition C (F220)
Revenue
Approp
220 Adopted Budget
1,104,500
1,356,500
Dial -a -Ride & Rosemead Explorer
455,000
Amended Budget
1,104,500
1,811,500
SECTION 6. The City Clerk shall certify to the passage and adoption of this resolution,
and it shall thereupon be in full force and effect.
PASSED, APPROVED, AND ADOPTED this 14th day of February 2023.
APPROVED AS TO FORM:
Rachel Richman, City Attorney
Sean Dang, Mayor
ATTEST:
Ericka Hernandez, City Clerk
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) §
CITY OF ROSEMEAD )
I, Ericka Hernandez, City Clerk of the City Council of the City of Rosemead, California,
do hereby certify that the foregoing City Council Resolution No. 2023-13 was duly adopted
by the City Council of the City of Rosemead, California, at a regular meeting thereof held on
the 14'x' day of February, 2023, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Ericka Hernandez, City Clerk
Attachment B
Resolution No. 2023-14
RESOLUTION NO. 2023-14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AMENDING THE COMPREHENSIVE
SALARY SCHEDULE TO MEET THE CALIFORNIA CODE OF
REGULATIONS TITLE 2, SECTION 570.5 AND 571 TO REFLECT
APPROVED RATES FOR ALL FULL-TIME EMPLOYEES OF THE
CITY OF ROSEMEAD
WHEREAS, the City Council has the authority to create, classify and design salary
scales/ranges for all City of Rosemead employee positions; and
WHEREAS, California Code of Regulation (CCR) Title 2, Section 570.5 and amendment
to CCR Section 571 requires a consolidated Salary Schedule that is publicly available showing all
City classifications and salary ranges; and
WHEREAS, the City Council wishes to meet the requirements of these regulations by
adopting a Salary Schedule, which sets forth the salary scales/ranges for all City of Rosemead
employee classifications; and
WHEREAS, the City Council wishes to amend the Citywide Salary Schedule for Fiscal
Year 2022-23, previously adopted by City Council Resolution No. 2022-41 on June 14, 2022
which set forth the salary scales/ranges for all City of Rosemead full-time employee
classifications; and
WHEREAS, Exhibit A includes the Citywide Salary Schedule with the addition of the
new full-time classifications of Accounting Specialist, Associate Engineer, and Public Works
Inspector.
NOW THEREFORE, BE IT RESOLVED that hereby adopts the Salary Schedule for all
City of Rosemead employee classifications as set forth in the attached Exhibit A to reflect the new
salary rates for Fiscal Year 2022-23 effective February 15`h, 2023.
PASSED, APPROVED, AND ADOPTED this 14`x' day of February, 2023.
Sean Dang, Mayor
APPROVED AS TO FORM: ATTEST:
Rachel Richman, City Attorney Ericka Hernandez, City Clerk
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) §
CITY OF ROSEMEAD )
I, Ericka Hernandez, City Clerk of the City Council of the City of Rosemead, California,
do hereby certify that the foregoing City Council Resolution No. 2023-14 was duly adopted
by the City Council of the City of Rosemead, California, at a regular meeting thereof held on
the 14`h day of February, 2023, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Ericka Hernandez, City Clerk
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