CC - Item 5C - Professional Services Agreement for Updates to the Zoning CodeROSEMEAD CITY COUNCIL
STAFF REPORT
TO:
THE HONORABLE MAYOR AND CITY COUNCIL MEMBERS
FROM:
BEN KIM, CITY MANAGERf-
DATE:
FEBRUARY 28, 2023
SUBJECT: PROFESSIONAL SERVICES AGREEMENT FOR UPDATES TO THE
ZONING CODE
SUMMARY
On August 1, 2022, the State Department of Housing and Community Development (HCD)
approved and determined that the City of Rosemead's Adopted 6`h Cycle Housing Element
(Planning Cycle 2021-2029) was in full compliance with State Housing Element law. As a result,
the City is initiating updates to the Zoning Code (project) and will implement the rezoning program
to accommodate additional housing capacity, comply with State laws, and to carry out the
programs and objectives detailed in the Housing Plan of the Housing Element. Simultaneously,
the project also includes updates to address outdated chapters/sections of the Zoning Code related
to zoning definitions, existing zoning districts, uses, and development standards within each,
variable height, sign code, off-street parking requirements, and adding the existing
Residential/Commercial Mixed -Use Overlay to additional commercial and industrial zones in the
City. The Community Development Department issued a Request for Proposal ("RFP") seeking
proposals from qualified land use planners, urban designers, and environmental professionals to
provide consulting services for this project and received five proposals.
The original RFP (RFP No. 2022-24) was released in August 2022, however, due to the limited
number of proposals received, the City re-released the RFP (RFP No. 2022-27) and again received
only a couple of proposals. Based on conversations with prospective consultants, the budget for
the project was too constricted and would not compensate the scope of services, therefore, they
did not submit a proposal. The project was budgeted at $100,000 within the City's Community
Development Department Adopted Budget for FY 2022-23.
On December 1, 2022, the City released the RFP (RFP No. 2022-35) fora third time and eliminated
the project budget. After re-evaluating the project, staff understood that the project may require
additional funding outside of what was budgeted for the project in the City's Budget for FY 2022-
23 due to the scope of work and the California Environmental Quality Act (CEQA) analysis. As
a result, the City received five proposals from Infrastructure Engineers, Interwest, Psomas, RRM
Design Group, and Sagecrest Planning + Environmental.
AGENDA ITEM 5.0
City Council Meeting
February 28, 2023
Page 2 of 3
After reviewing the proposals, the firm that understood the project most was Psomas. The other
four firms did not capture the City's project in its entirety. Psomas was founded in 1946 and
provide services from offices throughout California, Arizona, Utah, and Washington. Their
services include but are not limited to land planning and urban design, environmental planning and
resource management, and GIS consulting. Psomas has worked on similar projects in the cities of
El Segundo, Fontana, Long Beach, Los Angeles, Malibu, and South Pasadena.
According to Psomas proposal, the estimated project total is either $137,524 or $232,374,
dependent on the final project scope and CEQA analysis. If no new or greater significant impacts
are anticipated, an Addendum would be prepared as the appropriate CEQA document for the
project. However, if it's determined that new or greater significant impacts could occur, a
Supplemental Environmental Impact Report would be prepared for the project. Based on the
project schedule, the project will be completed within one year.
The draft Professional Services Agreement has been included in this report as Attachment "A".
Psomas proposal is included as Attachment "B".
STAFF RECOMMENDATION
Staff recommends that the City Council authorize the City Manager to execute a Professional
Services Agreement (including extensions) with Psomas to assist with the updates to the Zoning
Code not -to -exceed $232,374.
FISCAL IMPACT
Psomas has submitted a bid with a maximum amount of $232,374. The project is budgeted for
$100,000 in the City's Community Development Department budget for FY 2022-23. The
remaining project cost in the amount of $132,374 will require an additional general fund
appropriation, which will be requested in the upcoming FY 2023-24 budget.
ENVIRONMENTAL ANALYSIS
This agenda item does not constitute a project under the California Environmental Quality Act
("CEQA"), and it can be seen with certainty that it will have no impact on the environment. As
such, this matter is exempt under CEQA.
STRATEGIC PLAN IMPACT
The project contributes to achieving Goal H (Land Use and Zoning) of the Strategic Plan, which
states "Rosemead will continue to create policies that encourage new development, respond to the
changing housing needs of residents, promote activations along major corridors, and support the
local community." To achieve this goal, some of the actions include streamlining the development
process by establishing design standards along the Design Overlay Zones for by -right approval;
exploring the addition of residential uses as permitted uses along major commercial corridors and
specifically Valley Boulevard; and identifying the appropriate planning tools to encourage mixed
use development that includes housing along the commercial corridors.
City Council Meeting
February 28, 2023
Page 3 of 3
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Prepared by:
44L
Lil alenzuela, Planning and Economic Development Manager
Submitted by:
`Stan Won , Interi"irector of Community Development
Attachment A: Draft Contract Agreement
Attachment B: Proposal by Psomas
Attachment A
Draft Contract Agreement
PROFESSIONAL SERVICES AGREEMENT
UPDATES TO THE ZONING CODE
PSOMAS
1. PARTIES AND DATE.
This Agreement is made and entered into this this 28th Day of February, 2023
(Effective Date) by and between the City of Rosemead, a municipal organization
organized under the laws of the State of California with its principal place of business at
8838 E. Valley Blvd., Rosemead, California 91770 ("City") and Psomas, a company with
its principal place of business at 555 South Flower, Suite 4300, Los Angeles, CA 90071
("Consultant'). City and Consultant are sometimes individually referred to herein as
"Party" and collectively as 'Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain
professional services required by the City on the terms and conditions set forth in this
Agreement. Consultant represents that it is experienced in providing planning and
environmental consulting services to public clients, is licensed in the State of California
and is familiar with the plans of City.
2.2 Project.
City desires to engage Consultant to render such ongoing professional planning
and environmental consulting services for updates to the Zoning Code, which entails
implementing the rezoning program of the Housing Element to accommodate additional
housing capacity, complying with State laws, carrying out the programs and objectives
detailed in the Housing Plan of the Housing Element, and simultaneously, providing
updates to address outdated chapters/sections of the Zoning Code related to zoning
definitions, existing zoning districts, uses, and development standards within each,
variable height, sign code, off-street parking requirements, and adding the existing
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Residential/Commercial Mixed -Use Overlay to additional commercial and industrial
zones in the City ("Services") as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services: Consultant promises and agrees to
furnish to the City all labor, materials, tools, equipment, services necessary to fully and
adequately supply the professional planning and environmental consulting services
necessary for the Project, herein referred to a "Services". The Services are more
particularly described in Exhibit A attached hereto and incorporated herein by reference.
All Services shall be subject to, and performed in accordance with, this Agreement, the
exhibits attached hereto and incorporated herein by reference, and all applicable local,
state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be for a one (1) year period
from the effective date shown above, with a one (1) year extension at the sole and
absolute discretion of the City, unless earlier terminated as provided herein. Consultant
shall complete the Services within the term of this Agreement and shall meet any other
established schedules and deadlines.
3.2 Responsibilities of Consultant.
3.2.1 Control and Payment of Subordinates; Independent Contractor. The
Services shall be performed by Consultant or under its supervision. Consultant will
determine the means, methods and details of performing the Services subject to the
requirements of this Agreement. City retains Consultant on an independent contractor
basis and not as an employee. Consultant retains the right to perform similar or different
services for others during the term of this Agreement. Any additional personnel
performing the Services under this Agreement on behalf of Consultant shall also not be
employees of City and shall at all times be under Consultant's exclusive direction and
control. Consultant shall pay all wages, salaries, and other amounts due such personnel
in connection with their performance of Services under this Agreement and as required
by law. Consultant shall be responsible for all reports and obligations respecting such
additional personnel, including, but not limited to: social security taxes, income tax
withholding, unemployment insurance, disability insurance, and workers' compensation
insurance.
3.2.2 Schedule of Services: Consultant shall perform the Services
expeditiously, within the term of this Agreement. Consultant represents that it has the
professional and technical personnel required to perform the Services in conformance
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with such conditions. In order to facilitate Consultant's conformance with the Schedule,
City shall respond to Consultant's submittals in a timely manner. Upon request of City,
Consultant shall provide a more detailed schedule of anticipated performance to meet the
Schedule of Services.
3.2.3 Conformance to Applicable Requirements: All work prepared by
Consultant shall be subject to the approval of City.
3.2.4 Substitution of Key Personnel: Consultant has represented to City
that certain key personnel will perform and coordinate the Services under this Agreement.
Should one or more of such personnel become unavailable, Consultant may substitute
other personnel of at least equal competence upon written approval of City. In the event
that City and Consultant cannot agree as to the substitution of key personnel, City shall
be entitled to terminate this Agreement. As discussed below, any personnel who fail or
refuse to perform the Services in a manner acceptable to the City, or who are determined
by the City to be uncooperative, incompetent, a threat to the adequate or timely
completion of the Project or a threat to the safety of persons or property, shall be promptly
removed from the Project by the Consultant at the request of the City.
3.2.5 City's Representative: The City hereby designates the City Manager,
or his or her designee, to act as its representative for the performance of this Agreement
("City's Representative"). City's Representative shall have the power to act on behalf of
the City for all purposes under this Agreement. Consultant shall not accept direction or
orders from any person other than the City's Representative or his or her designee.
3.2.6 Consultant's Representative: Consultant hereby designates Rose
Fistrovic, or his/her designee, to act as its representative for the performance of this
Agreement ("Consultant's Representative"). Consultant's Representative shall have full
authority to represent and act on behalf of the Consultant for all purposes under this
Agreement. The Consultant's Representative shall supervise and direct the Services,
using his/her professional skill and attention, and shall be responsible for all means,
methods, techniques, sequences and procedures and for the satisfactory coordination of
all portions of the Services under this Agreement.
3.2.7 Coordination of Services: Consultant agrees to work closely with City
staff in the performance of Services and shall be available to City's staff, consultants and
other staff at all reasonable times.
3.2.8 Standard of Care; Performance of Employees: Consultant shall
perform all Services under this Agreement in a skillful and competent manner, consistent
with the standards generally recognized as being employed by professionals in the same
discipline in the State of California. Consultant represents and maintains that it is skilled
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in the professional calling necessary to perform the Services. Consultant represents that
all employees and subcontractors shall have sufficient skill and experience to perform the
Services assigned to them. Finally, Consultant represents that it, its employees and
subcontractors have all licenses, permits, qualifications and approvals of whatever nature
that are legally required to provide its Services, including a City business License, and
that such licenses and approvals shall be maintained throughout the term of this
Agreement. As provided for in the indemnification provisions of this Agreement,
Consultant shall perform, at its own cost and expense and without reimbursement from
the City, any services necessary to correct errors or omissions which are caused by the
Consultant's failure to comply with the standard of care provided for herein.
3.2.9 Laws and Regulations: Consultant shall keep itself fully informed of
and in compliance with applicable local state and federal laws, rules and regulations in
any manner affecting the performance of the Project or the Services, including all
Cal/OSHA requirements, and shall give all notices required of it by law. Consultant shall
be liable for all violations of such laws and regulations in connection with Services. If the
Consultant performs any work knowing it to be contrary to such laws, rules and
regulations and without giving written notice to the City, Consultant shall be solely
responsible for all costs arising therefrom. Consultant shall indemnify and hold City, its
officials, directors, officers, employees and agents free and harmless, pursuant to the
indemnification provisions of this Agreement, from any liability to the extent found to be
arising out of any failure to comply with such laws, rules or regulations.
3.2.10 Insurance: Consultant shall maintain prior to the beginning of and for
the duration of this Agreement insurance coverage as specified in Exhibit B attached to
and part of this agreement.
3.2.11 Safety: Contractor shall execute and maintain its work so as to avoid
injury or damage to any person or property. In carrying out its Services, the Consultant
shall at all times be in compliance with all applicable local, state and federal laws, rules
and regulations, and shall exercise all necessary precautions for the safety of its
employees appropriate to the nature of the work and the conditions under which the work
is to be performed. Safety precautions as applicable shall include, but shall not be limited
to: (A) adequate life protection and life saving equipment and procedures; (B) instructions
in accident prevention for all employees and subcontractors, such as safe walkways,
scaffolds, fall protection ladders, bridges, gang planks, confined space procedures,
trenching and shoring, equipment and other safety devices, equipment and wearing
apparel as are necessary or lawfully required to prevent accidents or injuries; and (C)
adequate facilities for the proper inspection and maintenance of all safety measures.
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3.3 Fees and Payments.
3.3.1 Compensation: Consultant shall receive compensation, including
authorized reimbursements, for all Services rendered under this Agreement and shall not
exceed Two Hundred Thirty -Two Thousand, Three Hundred Seventy -Four Dollars
($232,374.00) and in accordance with consultant's proposal dated December 19, 2022.
Consultant's proposal is hereby incorporated and found in Exhibit "A". Extra Work may
be authorized in writing, as described below, and will be compensated at the rates and
manner set forth in this Agreement.
3.3.2 Payment of Compensation: Consultant shall submit to City a monthly
itemized statement which indicates work completed and hours of Services rendered by
Consultant. The statement shall describe the amount of Services and supplies provided
since the initial commencement date, or since the start of the subsequent billing periods,
as appropriate, through the date of the statement. City shall, within 30 days of receiving
such statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses: Consultant shall not be reimbursed
for any expenses unless authorized in writing by City.
3.3.4 Extra Work: At any time during the term of this Agreement, City may
request that Consultant perform Extra Work. As used herein, "Extra Work" means any
work which is determined by City to be necessary for the proper completion of the Project,
but which the parties did not reasonably anticipate would be necessary at the execution
of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work
without written authorization from City's Representative.
3.3.5 Prevailing Wages: Consultant is aware of the requirements of
California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code
of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require
the payment of prevailing wage rates and the performance of other requirements on
"public works" and "maintenance" project, as defined by the Prevailing Wage Laws, and
if the total compensation is $1,000 or more, Consultant agrees to fully comply with such
Prevailing Wage Laws to the extent they are applicable to Consultant. City shall provide
Consultant with a copy of the prevailing rates of per diem wages in effect at the
commencement of this Agreement. Consultant shall make copies of the prevailing rates
of per diem wages for each craft; classification or type of worker needed to execute the
Services available to interested parties upon request and shall post copies at the
Consultant's principal place of business and at the project site. Consultant shall defend,
indemnify and hold the City, its elected officials, officers, employees and agents free and
harmless from any claim or liability arising out of any failure or alleged failure to comply
with the Prevailing Wage Laws.
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3.4 Accounting Records.
3.4.1 Maintenance and Inspection: Consultant shall maintain complete
and accurate records with respect to all costs and expenses incurred under this
Agreement. All such records shall be clearly identifiable. Consultant shall allow a
representative of City during normal business hours to examine, audit, and make
transcripts or copies of such records and any other documents created pursuant to this
Agreement. Consultant shall allow inspection of all work, data, documents, proceedings,
and activities related to the Agreement for a period of three (3) years from the date of final
payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement.
3.5.1.1 Grounds for Termination: City may, by written notice to
Consultant, terminate the whole or any part of this Agreement at any time and without
cause by giving written notice to Consultant of such termination, and specifying the
effective date thereof, at least seven (7) days before the effective date of such termination.
Upon termination, Consultant shall be compensated only for those services which have
been performed prior to termination and Consultant shall be entitled to no further
compensation. Consultant may not terminate this Agreement except for cause.
3.5.1.2 Effect of Termination: If this Agreement is terminated
as provided herein, and after receipt of payment noted above, City may require
Consultant to provide all finished or unfinished Documents/ Data and other information of
any kind prepared by Consultant in connection with the performance of Services under
this Agreement. Consultant shall be required to provide such document and other
information within fifteen (15) days of the request.
3.5.1.3 Additional Services: In the event this Agreement is
terminated in whole or in part as provided herein, City may procure, upon such terms and
in such manner as it may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices: All notices permitted or required under this
Agreement shall be given to the respective parties at the following address, or at such
other address as the respective parties may provide in writing for this purpose:
CONSULTANT:
Psomas
555 South Flower, Suite 4300
Los Angeles, CA 90071
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CITY:
Attn: Rose Fistrovic
Tel: (213) 223-1400
City of Rosemead
8838 Valley Boulevard
Rosemead, CA 91770
Attn: Lily Valenzuela, Planning & Economic Development Manager
Such notice shall be deemed made when personally delivered or when mailed, forty- eight
(48) hours by certified mail or deposit in the U.S. Mail, first-class postage prepaid and
addressed to the party at its applicable address. Actual notice shall be deemed adequate
notice on the date actual notice occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentiality.
3.5.3.1 Documents & Data; Licensing of Intellectual Property: This
Agreement creates a non-exclusive and perpetual license for City to copy, use, modify,
reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or
works of authorship fixed in any tangible medium of expression, including but not limited
to, physical drawings or data magnetically or otherwise recorded on computer diskettes,
which are prepared or caused to be prepared by Consultant under this Agreement
("Documents & Data"). Consultant shall require all subcontractors to agree in writing that
City is granted a non-exclusive and perpetual license for any Documents & Data the
subcontractor prepares under this Agreement. Consultant represents and warrants that
Consultant has the legal right to license any and all Documents & Data. Consultant makes
no such representation and warranty in regard to Documents & Data which were prepared
by design professionals other than Consultant or provided to Consultant by the City.
The Documents & Data are intended for use solely with respect to the project for which
they were prepared. Any reuse or modification by City shall be at City's sole risk.
3.5.3.2 Confidentiality: All ideas, memoranda, specifications,
plans, procedures, drawings, descriptions, computer program data, input record data,
written information, and other Documents and Data either created by or provided to
Consultant in connection with the performance of this Agreement shall be held
confidential by Consultant. Such materials shall not, without the prior written consent of
City, be used by Consultant for any purposes other than the performance of the Services.
Nor shall such materials be disclosed to any person or entity not connected with the
performance of the Services or the Project. Nothing furnished to Consultant which is
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otherwise known to Consultant or is generally known, or has become known, to the
related industry, nor anything required to be disclosed by operation of law, shall be
deemed confidential. Consultant shall not use City's name or insignia, photographs of the
Project, or any publicity pertaining to the Services or the Project in any magazine, trade
paper, newspaper, television or radio production or other similar medium without the prior
written consent of City.
3.5.4 Cooperation; Further Acts: The Parties shall fully cooperate
with one another, and shall take any additional acts or sign any additional documents as
may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.5.5 Attorney's Fees: If either party commences an action against
the other party, either legal, administrative or otherwise, arising out of or in connection
with this Agreement, the prevailing party in such litigation shall be entitled to have and
recover from the losing party reasonable attorney's fees and all costs of such action as
part of prevailing party's total damages as determined by court of competent jurisdiction
or as agreed upon by the parties in settlement.
3.5.6 Indemnity and Defense.
a. Indemnity and Defense
To the fullest extent permitted by law, Consultant shall indemnify and hold harmless
Agency and any and all of its officials, employees and agents ("Indemnified Parties") from
and against any and all losses, liabilities, damages, costs and expenses, including legal
counsel's fees and costs, to the extent caused by the negligent or wrongful act, error or
omission of Consultant, its officers, agents, employees or subconsultants (or any agency
or individual that Consultant shall bear the legal liability thereof) in the performance of
services under this agreement. Consultant's duty to indemnify and hold harmless Agency
shall not extend to the Agency's sole or active negligence.
b. Duty to Defend
In the event the Agency, its officers, employees, agents and/or volunteers are made a
party to any action, lawsuit, or other adversarial proceeding arising from the performance
of the services encompassed by this agreement, and upon demand by Agency,
Consultant shall defend the Agency at Consultant's cost or at Agency's option, to
reimburse Agency for its costs of defense, including reasonable attorney's fees and costs
incurred in the defense of such matters to the extent the matters arise from, relate to or
are caused by Consultant's negligent acts, errors or omissions. Payment by Agency is
not a condition precedent to enforcement of this provision. In the event of any dispute
between Consultant and Agency, as to whether liability arises from the sole or active
negligence of the Agency or its officers, employees, or agents, Consultant will be
obligated to pay for Agency's defense until such time as a final judgment has been
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entered adjudicating the Agency as solely or actively negligent. In no event shall the cost
to defend charged to the design professional exceed the design professional's
proportionate percentage of fault.
3.5.7 Entire Agreement: This Agreement contains the entire Agreement of the
parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements. This Agreement may only be modified by a writing signed
by both parties.
3.5.8 Governing Law: This Agreement shall be governed by the laws of the State
of California. Venue shall be in Los Angeles County.
3.5.9 Time of Essence: Time is of the essence for each and every provision of
this Agreement. However, neither Party will be liable or responsible for delays to the
extent due to matters beyond the reasonable control of such Party.
3.5.10 City's Right to Employ Other Consultants: City reserves right to employ
other consultants in connection with this Project.
3.5.11 Successors and Assigns: This Agreement shall be binding on the
successors and assigns of the parties.
3.5.12 Assignment or Transfer: Consultant shall not assign, hypothecate, or
transfer, either directly or by operation of law, this Agreement or any interest herein
without the prior written consent of the City. Any attempt to do so shall be null and void,
and any assignees, hypothecates or transferees shall acquire no right or interest by
reason of such attempted assignment, hypothecation or transfer.
3.5.13 Construction; References; Captions: Since the Parties or their agents have
participated fully in the preparation of this Agreement, the language of this Agreement
shall be construed simply, according to its fair meaning, and not strictly for or against any
Party. Any term referencing time, days or period for performance shall be deemed
calendar days and not work days. All references to Consultant include all personnel,
employees, agents, and subcontractors of Consultant, except as otherwise specified in
this Agreement. All references to City include its elected officials, officers, employees,
agents, and volunteers except as otherwise specified in this Agreement. The captions of
the various articles and paragraphs are for convenience and ease of reference only, and
do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
3.5.14 Amendment; Modification: No supplement, modification, or amendment of
this Agreement shall be binding unless executed in writing and signed by both Parties.
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3.5.15 Waiver: No waiver of any default shall constitute a waiver of any other
default or breach, whether of the same or other covenant or condition. No waiver, benefit,
privilege, or service voluntarily given or performed by a Party shall give the other Party
any contractual rights by custom, estoppel, or otherwise.
3.5.16 No Third Party Beneficiaries: There are no intended third party beneficiaries
of any right or obligation assumed by the Parties.
3.5.17 Invalidity; Severability: If any portion of this Agreement is declared invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions shall continue in full force and effect.
3.5.18 Prohibited Interests: Consultant maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working
solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants
that it has not paid nor has it agreed to pay any company or person, other than a bona
fide employee working solely for Consultant, any fee, commission, percentage, brokerage
fee, gift or other consideration contingent upon or resulting from the award or making of
this Agreement. Consultant further agrees to file, or shall cause its employees or
subconsultants to file, a Statement of Economic Interest with the City's Filing Officer as
required under state law in the performance of the Services. For breach or violation of
this warranty, City shall have the right to rescind this Agreement without liability. For the
term of this Agreement, no member, officer or employee of City, during the term of his or
her service with City, shall have any direct interest in this Agreement, or obtain any
present or anticipated material benefit arising therefrom.
3.5.19 Equal Opportunity Employment: Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee
or applicant for employment because of race, religion, color, national origin, handicap,
ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all
activities related to initial employment, upgrading, demotion, transfer, recruitment or
recruitment advertising, layoff or termination. Consultant shall also comply with all
relevant provisions of City's Minority Business Enterprise program, Affirmative Action
Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.5.20 Labor Certification: By its signature hereunder, Consultant certifies that it is
aware of the provisions of Section 3700 of the California Labor Code which require every
employer to be insured against liability for Worker's Compensation or to undertake self-
insurance in accordance with the provisions of that Code, and agrees to comply with such
provisions before commencing the performance of the Services.
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3.5.21 Authority to Enter Agreement: Consultant has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement.
Each Party warrants that the individuals who have signed this Agreement have the legal
power, right, and authority to make this Agreement and bind each respective Party.
3.5.22 Counterparts: This Agreement may be signed in counterparts, each of
which shall constitute an original.
3.6 Subcontracting.
3.6.1 Prior Approval Required: Consultant shall not subcontract any portion of the
work required by this Agreement, except as expressly stated herein, without prior written
approval of City. Subcontracts, if any, shall contain a provision making them subject to all
provisions stipulated in this Agreement.
[Signatures on next Page]
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CITY OF ROSEMEAD
Ben Kim, City Manager Date
Attest:
Ericka Hernandez, City Clerk Date
Approved as to Form:
PSOMAS
By:
Name:
Title:
[If Corporation, TWO SIGNATURES,
President OR Vice President AND
Secretary, AND CORPORATE SEAL
OF CONTRACTOR REQUIRED]
0
Name:
Rachel Richman Date
City Attorney Title:
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COST PROPOSAL
City of Rosemead Zoning Code Updates
cost with
costwlth
Task
Line item
Rate
Hours
Addendum
SEIR
Range •
Taal
Total
Total
1.0
Project KICk-off/CDordinatiOn Meetings
$95- $250
21
$3,765.00
$3,765.00
2.0
Existing CondtMns and Base Map Creation
S95- $250
34
$5,890.00
$5,890.00
3.0
Public Outreach workshops
$95-$250
41
$7,115.00
$7,115.00
4.0
Development Standards and Opportunity Analysls
$95-$250
80
$13,150.00
$13,150.00
5.0a
Document Preparation- Primary Zoning Code Updates
$95-$250
228
$39,150.00
$39,150.00
'*5.ob
Document Preparation- Secondary Code Updates
$95-$250
204
$34,500.00
$34,500.00
6.0
Public Heanflgs B Code Refinement
$95-$250
84
$13,800.00
$13,800.00
7.0
CEQA Project Initiation and Project Review
$95-S250
12
$2,362.00
$2,362.00
8.0
Addendum to General Pian Update EIR
$95-$250
75
572,605.00
$-
9.0
CEQA Project Management and Meetings (Addendum)
$95-$250
27
$5187.00
$-
10
Initial Study and Notice of Preparation
$95-$250
0
$-
$16,252.00
11
AdrndnistratNe Draft and Screenchedt Draft SEIR
S95-$250
182
533,884.00
12
Draft SEIR and Public Review
$95-$250
37
$-
S9,493.00
13
Final SEIR
$95-$250
89
$-
S16,821.00
14
CEQA Project Management and Meetings (SEIR)
$95-$250
96
$-
$18,216.00
Subtotal with Addendum
595-$250
806
$137,524.00
Subtotal with supplemental EIR
S95-$250
1914
$214,398.00
OaUonaj Tasks
Air Quality/Greenhouse Gas Emissions Analysis
$95-$250
46
$-
$10,368.00
Noise and Vibration Analysis
$95-$250
34
$-
$7,608.00
Total with Optional Tasks:
$137,524.00
$232,374.00
•-rhe Range 0f rates reflecs the Gay rats: -Df a nu—tnu cf Fzc—�s sna f rvc •: ad in euch -ask fro - ad^ i n stat ve staff _e _he c..rclpal-in-Charge.
-- This task is time and materials.
Psomas
Page 14 of 19
EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will
maintain insurance in conformance with the requirements set forth below. Consultant will
use existing coverage to comply with these requirements. If that existing coverage does
not meet the requirements set forth here, Consultant agrees to amend, supplement or
endorse the existing coverage to do so. Consultant acknowledges that the insurance
coverage and policy limits set forth in this section constitute the minimum amount of
coverage required. Any insurance proceeds available to City in excess of the limits and
coverage required in this agreement and which is applicable to a given loss, will be
available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance with coverage at least as broad as Insurance Services Office
form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000
general aggregate, for bodily injury, personal injury, and property damage. The policy
must include contractual liability that has not been amended. Any endorsement restricting
standard ISO "insured contract" language will not be accepted.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including
symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event
to be less that $1,000,000 per accident. If Consultant owns no vehicles, this requirement
may be satisfied by a non -owned auto endorsement to the general liability policy
described above. If Consultant or Consultant's employees will use personal autos in any
way on this project, Consultant shall provide evidence of personal auto liability coverage
for each such person.
Workers Compensation on a state -approved policy form providing statutory
benefits as required by law with employer's liability limits no less than $1,000,000 per
accident or disease.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit
requirements, shall provide coverage at least as broad as specified for the underlying
coverages. Any such coverage provided under an umbrella liability policy shall include a
drop down provision providing primary coverage above a maximum $25,000 self-insured
retention for liability not covered by primary but covered by the umbrella. Coverage shall
be provided on a "pay on behalf basis, with defense costs payable in addition to policy
limits. Policy shall contain a provision obligating insurer at the time insured's liability is
Psomas
Page 15 of 19
determined, not requiring actual payment by the insured first. There shall be no cross -
liability exclusion precluding coverage for claims or suits by one insured against another.
Coverage shall be applicable to City for injury to employees of Consultant, subconsultants
or others involved in the Work. The scope of coverage provided is subject to approval of
City following receipt of proof of insurance as required herein. Limits are subject to review
but in no event less than $1 Million per occurrence.
Professional Liability or Errors and Omissions Insurance as appropriate shall be
written on a policy form coverage specifically designed to protect against acts, errors or
omissions of the consultant and "Covered Professional Services" as designated in the
policy must include work performed under this agreement. The policy limit shall be no
less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of
the insured and must include a provision establishing the insurer's duty to defend the
Named Insured. The policy retroactive date shall be on or before the effective date of this
agreement.
Acceptable insurers: All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact business of
insurance or is on the List of Approved Surplus Line Insurers in the State of California,
with an assigned policyholders' Rating of A- (orhigher) and Financial Size Category Class
VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless
otherwise approved by the Agency's Risk Manager.
General conditions pertaining to provision of insurance coverage by Consultant.
Consultant and City agree to the following with respect to insurance provided by
Consultant:
1. Consultant agrees to have its insurer endorse the third -party general liability
coverage required herein to include as additional insureds City, its officials,
employees and agents, using standard ISO endorsement No. CG 2010 (or
otherwise consistent with the insurer's endorsement). Consultant also
agrees to require all contractors, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall
prohibit Consultant, or Consultant's employees, or agents, from waiving the
right of subrogation prior to a loss. Consultant agrees to waive subrogation
rights against City regardless of the applicability of any insurance proceeds,
and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and available or
applicable to this agreement are intended to apply to the full extent of the
policies. Nothing contained in this Agreement or any other agreement
Psomas
Page 16 of 19
relating to the City or its operations limits the application of such insurance
coverage.
4. None of the coverages required herein will be in compliance with these
requirements if they include any limiting endorsement of any kind that has
not been first submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would serve
to eliminate so-called "third party action over" claims, including any
exclusion for bodily injury to an employee of the insured or of any contractor
or subcontractor.
6. All coverage types and limits required are subject to approval, modification
and additional requirements by the City, as the need arises. Consultant shall
not make any reductions in scope of coverage (e.g. elimination of
contractual liability or reduction of discovery period} that may affect City's
protection without City's prior written consent.
7. Proof of compliance with these insurance requirements, consisting of
certificates of insurance evidencing all of the coverages required and an
additional insured endorsement to Consultant's general liability policy, shall
be delivered to City at or prior to the execution of this Agreement. In the
event such proof of any insurance is not delivered as required, or in the
event such insurance is canceled at any time and no replacement coverage
is provided, City has the right, but not the duty, to obtain any insurance it
deems necessary to protect its interests under this or any other agreement
and to pay the premium. Any premium so paid by City shall be charged to
and promptly paid by Consultant or deducted from sums due Consultant, at
City option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City
of any cancellation of coverage. A ten (10) day notice to City shall apply to
nonpayment of premiums. Consultant agrees to require its insurer to modify
such certificates to delete any exculpatory wording stating that failure of the
insurer to mail written notice of cancellation imposes no obligation, or that
any party will "endeavor" (as opposed to being required) to comply with the
requirements of the certificate.
9. It is acknowledged by the parties of this agreement that all insurance
coverage (except Professional Liability and Workers' Compensation)
required to be provided by Consultant or any subcontractor, is intended to
Psomas
Page 17 of 19
apply first and on a primary, noncontributing basis in relation to any other
insurance or self-insurance available to City.
10. Consultant agrees to ensure that subcontractors, and any other party
involved with the project who is brought onto or involved in the project by
Consultant, provide the same minimum insurance coverage required of
Consultant. Consultant agrees to monitor and review all such coverage and
assumes all responsibility for ensuring that such coverage is provided in
conformity with the requirements of this section. Consultant agrees that
upon request, all agreements with subcontractors and others engaged in
the project will be submitted to City for review.
11. Consultant agrees not to self -insure or to use any self-insured retentions or
deductibles on any portion of the insurance required herein and further
agrees that it will not allow any contractor, subcontractor, Architect,
Engineer or other entity or person in any way involved in the performance
of work on the project contemplated by this agreement to self -insure its
obligations to City. If Consultant's existing coverage includes a deductible
or self-insured retention, the deductible or self-insured retention must be
declared to the City. At that time the City shall review options with the
Consultant, which may include reduction or elimination of the deductible or
self-insured retention, substitution of other coverage, or other solutions.
12. The City reserves the right at any time during the term of the contract to
change the amounts and types of insurance required by giving the
Consultant ninety (90) days advance written notice of such change. If such
change results in substantial additional cost to the Consultant, the City will
negotiate additional compensation proportional to the increased benefit to
City.
13. For purposes of applying insurance coverage only, this Agreement will be
deemed to have been executed immediately upon any party hereto taking
any steps that can be deemed to be in furtherance of or towards
performance of this Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on
the part of City to inform Consultant of non-compliance with any insurance
requirement in no way imposes any additional obligations on City nor does
it waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as City, or its
employees or agents face an exposure from operations of any type
Psomas
Page 18 of 19
pursuant to this agreement. This obligation applies whether or not the
agreement is canceled or terminated for any reason. Termination of this
obligation is not effective until City executes a written statement to that
effect.
16. Consultant shall provide proof that policies of insurance required herein
expiring during the term of this Agreement have been renewed or replaced
with other policies providing at least the same coverage. Proof that such
coverage has been ordered shall be submitted prior to expiration. A
coverage binder or letter from Consultant's insurance agent to this effect is
acceptable. A certificate of insurance and/or additional insured
endorsement as required in these specifications applicable to the renewing
or new coverage must be provided to City within five days of the expiration
of the coverages.
17. The provisions of any workers' compensation or similar act will not limit the
obligations of Consultant under this agreement. Consultant expressly
agrees not to use any statutory immunity defenses under such laws with
respect to City, its employees, officials and agents.
18. Requirements of specific coverage features, or limits contained in this
section are not intended as limitations on coverage, limits or other
requirements nor as a waiver of any coverage normally provided by any
given policy. Specific reference to a given coverage feature is for purposes
of clarification only as it pertains to a given issue, and is not intended by any
party or insured to be limiting or all inclusive.
19. These insurance requirements are intended to be separate and distinct from
any other provision in this agreement and are intended by the parties here
to be interpreted as such.
20. The requirements in this Section supersede all other sections and
provisions of this Agreement to the extent that any other section or provision
conflicts with or impairs the provisions of this Section.
21. Consultant agrees to be responsible for ensuring that no contract used by
any party involved in any way with the project reserves the right to charge
City or Consultant for the cost of additional insurance coverage required by
this agreement. Any such provisions are to be deleted with reference to City.
It is not the intent of City to reimburse any third party for the cost of
complying with these requirements. There shall be no recourse against City
for payment of premiums or other amounts with respect thereto.
Psomas
Page 19 of 19
Consultant agrees to provide immediate notice to City of any claim or loss against
Consultant arising out of the work performed under this agreement. City assumes no
obligation or liability by such notice but has the right (but not the duty) to monitor the
handling of any such claim or claims if they are likely to involve City.
Attachment B
Proposal by Psomas
Pon
UPDATES TO THE ZONING
CODE, GENERAL PLAN, AND
ZONING MAP
-351
City of Rosemead,
Community Development Department
R-)SI:,",1EA0 CITY HALL
BT Vn
Balancing the Natural and Built Environment
December 19, 2022
L ly Valenzuela, Pro ect Manager and Er ka Hernandez, C ty Clerk
C ty of Rosemead
Commun ty Development Department
8838 E. Valley Boulevard
Rosemead, CA 91770
Sub ect: Zan ng Code, General Plan, and Zan ng Map Update Program
Request for Proposal N0. 2022-35
Dear Ms. Valenzuela, Ms. Hernandez, and Select on Comm ttee:
In subm tt ng th s rev sed enclosed proposal, Psomas s ready to ass st the C ty of Rosemead n ach ev ng is
ob ect ves for the proposed Updates to the Zan ng Code, General Plan, and Zan ng Map. As descr bed n deta 1 n the
attached proposal, Psomas comb nes the necessary pro ect management, land use plann ng, and env ronmental
expertise to deliver the desired code updates and amendments with quality and efficiency.
Psomas recognizes that the success of a project depends heavily on staff capabilities, effective project management,
and commun cat on. We assure you that the appropr ate talent and phys cal resources are comm tied to every
pro ect. Paul Garry s our Sen or Pro ect Manager, br ng ng 32 years of extens ve exper ence, nclud ng manag ng
the preparat on of advance plann ng documents and process ng ent tlements ( nclud ng General Plan Amendments
and Zone Changes) for large-scale development pro ects. He w 11 be supported by expert techn cal profess onals for
env ronmental analys s, product on, and document del very.
We thank you for th s opportun ty to subm t our qual f cat ons and hope you agree that our understand ng of the
City's objectives and issues, approach to work, relevant project experience, and project team are the difference
that makes Psomas the best cho ce to ass st the C ty of Rosemead w th the successful complet on of updates to the
Zan ng Code, General Plan, and Zan ng Map. As the Psomas Team Leader for the Land Use Ent tlements group,
I w Il be act vely nvolved n prov d ng overs ght for the strateg c plana ng of th s pro ect. As a V ce Pres dent
w th Psomas, I have the legal author ty to Begot ate and execute documents requ red to conduct the corporat ones
bus ness. Please feel free to contact me w th any quest ons, 213.223.1537 and Rose.F strov c@Psomas.com.
We pr de ourselves on creat ng balanced development standards and codes sens t ve to the market and the
commun ty's des res. We look forward to contr but ng our expert se n land use plana ng, arch tecture, and urban
des gn to gu de the Updates to the Zan ng code and other documents to mplement the pol c es of the recently
adopted Hous ng Element and other needed code sect ons for the benef t of the C ty of Rosemead.
S ncerely,
PSOMAS
Rose Fistrovic
V ce Pres dent/Pr nc pal- n -Charge
555 South Flower
Suite 4300
Los Angeles, CA 90071
Tel 213.223.1400
www.Psomas.com
Table of Contents
Cover Letter
Section 1. Approach and Scope of Work 1
Section 2. Project Team, Key Personnel, and Resumes 16
Section 3. Company Qualifications
Section 4. References
Q
E-
Section S. Standard City Contract & Insurance Requirements 39
Section 6. Addenda Acknowledgment 41
Section 7. Cost Proposal
The t m ng of sery ces contemplated by th s Proposal, may of course, be mpacted by c rcumstances
beyond Consultant's control, nclud ng acts of God, terror sm, war, r ots, labor d sputes, electr cal
blackouts/brownouts, floods, fire, pandemic, or epidemic.
42
Psomas' professional
staff of industry
leaders produces cost-
effective and award
winning projects and
regulatory plans for
our clients through a
value-added approach
incorporating
Project Understanding
Incorporated n 1959, the C ty of Rosemead s located n the heart
of the San Gabr el Valley and has grown nto one of the most
soc oeconom c and ethn cally-d verse commun t es n the reg on.
Today, the U.S. Census est mates the C ty has a populat on of
53,850,1 v ng n an est mated 15,297 hous ng un ts, as reported n
the C tyS 2021-2029 Hous ng Element.
As Rosemead cont nues to grow nto a thr v ng and econom cally
susta nable common ty, the C ty s at a key po nt n is
development h story where t has the opportun ty to address
and fully ach eve is Reg onal Hous ng Needs Allocat on (RHNA)
of 4,612 add t onal res dent al un is by the end of the 2019-2029 per od. In
order to accompl sh or poss bly surpass th s goal, the C ty has dent f ed
approx mately ten parcels where m xed-use development and hous ng should
be pr or t zed.
In rev ew of the 2021-2029 Hous ng Element, and the prev ous 2014-
2021 Hous ng Element, a number of pr or ty s tes have been successfully
transformed nto a var ety of m xed-use, res dent al, and commerc al
developments, such as 8449 Garvey Avenue Earle Place' and 8479 Garvey
Avenue New Garvey 168 Plaza". Conversely, other pr or ty s tes have rema ned
vacant or underut 1 zed, largely due to the r land use or zon ng des gnat on.
They now requ re var ous d scret onary act ons nclud ng Zone Changes,
General Plan Amendments, and related Cal forn a Env ronmental Qua] ty Act
(CEQA) determ nat ons to max m ze el g b 1 ty and ach eve best use as part of
the Res dent al/Commerc al -M xed-Use Des gn Overlay (RC-MUDO).
innovation, creativity, In con unct on w th the hous ng development, the C ty has dent f ed several
standards n the Rosemead Mun c pal Code (RMC) that are to be analyzed and
and cutting-edge updated for cons stency. These standards nclude the boundar es of the RC-
MUDD zone (RMC Sect on 17.28.030), the S gn standards (RMC Sect on 17.116),
technical expertise. and off -Street Parking standards (RMC Section 17.112).
Psomas s pleased to respond w th the follow ng proposal to the C ty of
Rosemead that ncludes a collaborat ve analys s and update to the ex st ng
Land Use Element, GIS Maps, and related Zon ng Code as deta led below, along
w th rev s ons to other mportant parts of the Zon ng Code, nclud ng the S gn
Code, ff-Street Parking, and residential development standards. Our proposal
also ncludes n -house preparat on of the necessary CEQA documentat on.
Project Approach
Existing Regulatory Context -
A Collaborative Analysis
Psomas' approach w 11 beg n w th a collaborat ve
analysis with City staff on the existing regulatory
context w th n the C ty's General Plan and Zon ng
Code. Our team looks forward to partner ng w th C ty
staff to actively listen, discuss, and learn the day-to-
day challenges and opportun t es that w 11 nform the
future development standards.
Following the direction of City staff, Psomas will
analyze the ex st ng General Plan and Zon ng Codes
accord ngly and dent fy v a redl ne/str keout copy"
the sect ons that w 11 requ re updates. We w 11 work
with City staff to identify secondary sections of the
Code or the General Plan where ncons stenc es or
s mple rev s ons may be necessary. For example, some
of these ncons stenc es may be found n the s gn
standards, off-street parking standards, or Density
Bonus sect ons of the Code.
Lastly, we will work collaboratively with the City staff
to wr to and rev se the standards throughout the
publ c hear ng and approval process.
Updates to the Land Use Element
Whenever Psomas approaches a new pro ect or
commun ty, we str ve to educate ourselves on the
commun ty's establ shed v s on, goals, and pr or t es.
S nce the General Plan was adopted n 2010, the
demands for hour ng, commerc al, reta 1, and
ndustr al use have undoubtedly changed over t me.
However, the C ty's v s on and pol c es for Land Use
rema n focused and coact. Two pol c es wh ch w 11 be
key to uphold dur ng th s pro ect are:
► Policy 3.1: Encourage m xed-use development
as a means of upgrad ng establ shed uses and
develop ng vacant parcels along arter als and
prov d ng new commerc al, res dent al, and
employment opportun t es.
► Policy 3.3: Provide adequate buffering between
ex st ng res dent al and commerc al or 1 ght
ndustr al uses w th n des gnated M xed-Use
areas, as well as n ad acent areas.
In 1 ne w th these pol c es and as Psomas approaches
th s pro ect, we w 11 constantly quest on f the
standards and changes we are recommend ng w 11
both br ng value to a common ty and ach eve the r ght
f t" for a m xed-use development that respects and
contr butes to the surround ng res dents and bu Id
env ronment.
We understand that m nor rev s ons to the Land
Use Element and Land Use Map may be needed to
mplement some of the zone changes the C ty s
seek ng to ma ma n cons stency between the General
Plan and Zon ng Code. Our team w 11 work w th the
City staff to determine the most efficient approach
wh le stay ng w th scope and budget.
Updates to the Housing Element
Us ng the same approach for the Hous ng Element,
Psomas w 11 constantly look through the lens of
r ght f t" for development standards or changes we
recommend. In other words, w 11 the recommended
development standards d rectly address the C ty's
needs and the commun ty des res?
In pract cal terms, the 2021-2029 Hous ng Element
dent f ed that there were 15,297 hous ng un is n
2019. Of these un ts, they are fa rly spl t between
owner and renter-occup ed homes at 48.3% and 51.7%,
respect vely. The vast ma or ty of the household stock
s s ngle-fam ly homes, compr s ng 87.2% of total
hous ng stock. G ven th s makeup of the hous ng
market n Rosemead, there may be res stance to
m xed-use mult fam ly bu Id ngs w th 3o du/acre. In
these instances, our goal is to work with City staff
and the commun ty to h ghl ght the cr t cal need for
hous ng, and to d scuss how development standards,
such as the RC-MUDO zone, w 11 be able to encourage
more pedestr an-fr endly env ronments w th ground -
floor retail, greater public safety and amenities, and
reduct ons n em ss ons that ult mately result n
h gher value for the larger common ty.
guilt in 2M, 8449 Garvey Avenue "Eade Glace"is an emmple o(recent mixed-use
derobpmentpmvidingl6 dwelling units and 16,600s(otground floor rommerci"I uses.
As part of our scope of work we w 11 process zone
changes and general plan amendments mplement the
pol c es of the Hous ng Element and to determ ne the
most efficient approach while staying with scope and
budget.
Zoning Code Update
Psomas recogn zes that the C ty w 11 be mplement ng
the Res dent al/Commerc al -M xed-Use Des gn Overlay
(RC-MUDO) zone to the approx mately ten pr or ty
s tes dent f ed and poss bly other commerc ally zoned
s tes as well. In our rev ew of the current RC-MUDO
subsect on, the Psomas team w 11 dent fy any areas for
mprovement or ncons stenc es w th the General Plan
or other parts of the Zon ng Code. Please see nd v dual
Tasks w th n our Scope for spec f c del verables and
the extent of updates.
Through discussions with City Staff, we will identify
the extent of changes to the Zon ng Code that are
des red. We currently understand that n add t on to
the rezon ng of s tes dent f ed n the Hous ng Element
and other poss ble s tes, the C ty des res to update or
cod fy spec f c zon ng def n t ons, and to rev se certa n
development standards that d rectly mplement
updates to the Hous ng Element. Development
standards rev s ons may nclude:
► Rev s ons to perm tted FAR, He ghts, etc.
► Var able he ght 1 m is based on surround ng
context and best pract ces" n urban plann ng and
other standards already n the Zon ng Code
► Off-street parking
► Prov s ons of the s gn code
Psomas steBRequently attend formal and informal public en9a9eme,-e.... _.
input ham co nmunity members.
We also understand the City desires the flexibility
to respond to commun ty and C ty Counc I requests
to address other sect ons of the Zon ng Code not
spec f cally ment oned n the RFP dur ng the course
of the pro ect. In order to prov de a scope of work that
meets the needs of the C ty of Rosemead and respects
the budget proposed for the pro ect, our approach s to
prov de a f xed-fee budget for the tems 1 sted n th s
sect on and to prov de a separate secondary t me and
mater als budget for other Zon ng Code sect ons that
may be dent f ed at a later date, such as rev s ons to
the Adm n strat on sect ons, the creat on of new zones,
or the add t on of graph cs to the Zon ng Code. We
propose to work on these separate tems to the 1 m t of
the budgeted amount. If the pro ect s not completed
before th s secondary budget s exhausted, add t onal
budget w 11 be requ red to complete these sect ons.
Th s approach s needed to avo d a completely open-
ended scope of work, w th a f xed budget.
General Plan Land Use Map and
Zoning Map Update
In con unct on w th the C ty of Rosemead, Psomas
prov des a full -1 ne of GIS sery ces and analyses. Our
team will actively consult City staff on the proper
Shape F les to update, and we w 11 be able to prov de a
draft and completed vers on as needed for the pro ect.
Regulatory Consistency
Throughout the pro ect and wr t ng process, Psomas
w 11 act vely check for cons stency w th ex st ng
regulatory plans and recently adopted State codes and
bills, to be effectuated in 2023. Regulatory Plans to be
evaluated nclude:
► C ty of Rosemead General Plan
► C ty of Rosemead Hous ng Element (6th Cycle)
► SCAG 2020-2045 Reg onal Transportat on Plans
and Susta nable Commun t es Strateg es (RTP/SCS)
Such codes to be cross -evaluated include:
► 2019 Hous ng Cr s s Act (SB 330)
► State Dens ty Bonus Law ( nclus ve of 2022 updates
from AB 634)
► State and local ADD laws (RMC Sect on 17.30.190)
► Trans t anal & Support ve Hous ng Laws
► AB 2097 Park ng Requ rements near Ma or Trans t
Stops
► AB 101 Low Barr er Nav gat on Center developments
► AB 139 Emergency and Trans t onal Hous ng Act of 2019
► SB 2011 Affordable Housing and High Road lobs Act
► SB 6 M ddle Class Hous ng Act
► SB 35 Streamlined Affordable Housing Act
Our team will consult with City staff on this recent
leg slat on to ncorporate nto the Zon ng Code Update.
Community Support and Public
Hearing
For any General Plan or Zon ng Code amendment to
be successful, t must be nformed and accepted by
the commun ty wh ch they serve. Our approach s
s mple and s governed by our des re to understand
and ntegrate the common ty's nterests, goals, and
pr or t es. As such, our team w 11 engage commun ty
members n two publ c workshops, one at the
beg nn ng and one towards the end of the pro ect
where part c pants w 11 be able to share comments,
ask quest ons, and dent fy pr or t es or concerns. Th s
approach g ves us the ab 1 ty to rev ew and ncorporate
the common ty's ob ect ves n each phase of the
pro ect establ sh ng common ty-dr ven development
standards that are ob ect ve, equ table, and real st c.
Add t onally, the Psomas team w 11 act vely support
and advise the City staff throughout the public hearing
process with support for noticing, staff reports,
ordinances, resolutions, presentations, and for staff to
be ava lable to respond at hear ngs as determ ned.
The Psomas team has exper ence wr t ng, test ng,
and mplement ng General Plan and zon ng code
standards throughout Southern Cal forn a. Because
our Planning and Environmental staff works directly
w th arch tects, eng neers, developers, and property
owners, we understand how to craft and organ ze
development standards that are based n best
pract ces, easy to understand, and are econom cally
feas ble to mplement.
In 1015, Benchmark Communities built90p Gare-.��re.-..
e/fective tmnsRinn between resitlential, commercial entl intlustnolproperties.
We have been nstrumental n br ng ng act vely
engaged res dents together to d scuss and env s on the
future of the r common t es, and we are exc ted for the
opportun ty to partner w th the C ty of Rosemead and
your common ty.
California Environmental
Quality Act Approach
The approach to the Cal forn a Env ronmental Qual ty
Act (CEQA) analys s of the Pro ect cap tal zes on the
ex st ng CEQA documents prepared for plann ng
act v t es n the C ty w th the express purpose of
streaml n ng future act ons. These nclude, at a
m n mum, the F nal Env ronmental impact Report
(FEIR) for the C ty's General Plan Update (2008), Garvey
Avenue Spec f c Plan FEIR (2018), Freeway Corr dor
M xed-Use Overlay Zone Addendum (2021), and the
2021-2029 Hous ng Element and Focused Publ c Safety
Element Update Addendum (2022).
Based on rev ew of these documents and Psomas'
current understand ng of the proposed zon ng
updates, no new or greater s go f cant mpacts are
ant c pated and an Addendum to the General Plan
FEIR, ncorporat ng by reference all subsequent t ered
CEQA documents, s ant c pated to be the appropr ate
CEQA documentat on. Due to the 1 on ted scope of the
Pro ect as currently understood, and the relevance
of the ex st ng analyses, no techn cal analyses (e.g.,
a r qual ty, greenhouse gas em ss ons, energy, no se,
transportat on, b olog cal and cultural resources) are
proposed as part of the Addendum scope of work.
Follow ng preparat on of the draft Zon ng Code
Updates, Psomas w 11 rev ew the documentat on and
conf rm the env ronmental approach. Psomas w 11
commun cate w th the C ty that th s approach s
conf trued and w 11 move forward.
If add t onal deta is regard ng the Pro ect
understand ng are made ava lable and t s clear that
new or greater s go f cant mpacts could occur, the
Pro ect would not qual fy for an Addendum and t s
expected that a Supplemental Env ronmental Impact
Report (SEIR), pursuant to Sect ons 15162 and 15163 of
the State CEQA Gu del nes, would be the appropr ate
documentat on.
Th s proposal ncludes an n t al scope of work for
an SEIR; t s n t al" because the spec f c top cs and
support ng techn cal analyses cannot be prec sely
known at th s t me w thout a more deta led Pro ect
understand ng.
Th s scope of work s based on rev ew of ava Table
documents, current understand ng of the Pro ect, and
profess onal udgment.
We propose to prepare an In t al Study both to (1)
rev ew all current CEQA env ronmental checkl st
quest ons and (2) to focus the scope of the SEIR.
Quant tat ve techn cal analyses for a r qual ty/
greenhouse gas em ss ons and no se are proposed as
opt onal tasks as part of the SEIR scope of work. The
need for any techn cal analyses s expected to be based
on s to -spec f c nformat on that w 11 not be known
unt 1 the zon ng updates are n process; however, these
are cons dered the most 1 kely env ronmental top cs to
requ re such analys s. It s poss ble to prepare an SEIR
w thout the need for any techn cal analyses.
Project Scope of Work
Planning, and GIS Services
Task 1: Project Kick -Off and Coordination
Meeting
► Project Kick -Off: Psomas w 11 attend a v rtual
or in-person kick-off meeting with the City. The
Psomas team w 11 be ntroduced, for both plann ng
and env ronmental sery ces. Th s meet ng
prov des an opportun ty to dent fy preferred
contacts and commun cat on methods, d scuss
and/or conf rm the approach to the pro ect, and
dent fy key commun ty ssues and concerns.
Crucial issues that affect the City of Rosemead
Zon ng Code Update w 11 be d scussed so that all
part es agree to the extent of rev s ons that can
be accommodated w th n the approved budget n
accordance w th the Pro ect Approach descr bed
above. Add t onally, the schedule w Il be d scussed
and key m lestones w 11 be def ned. Psomas w 11
prepare an agenda for and arrange the meet ng.
City staff will be responsible for logistics of the site
vst.
► Ongoing Coordination Meetings: Meet ngs
between Psomas and City staff will take place
before major milestones to coordinate efforts,
share commun ty nput, d scuss conceptual
development standards, and to sync outcomes,
goals, and t mel nes of the Pro ect.
Task 1 Del verables
► Kick-off meeting agenda, preliminary schedule,
and data needs
► Electron c subm ttal of meet ng m nutes ( f
requested)
Task 2: Existing Conditions Analysis and
Base Map Creation
Existing Conditions Analysis: Our team w 11
assemble and rev ew the ex st ng General Plan,
Zon ng Code, Zon ng Map, Spec f c Plans, and
other documents that have led to the ex st ng
bu It env ronment and development patterns of
the commun ty. Our f nd ngs w 11 help frame the
context for the local community and City staff to
dent fy nput, pr or t es, and preferences for the
amendments to the General Plan, Zon ng Code, and
Zon ng Map development standards.
► Base Map/Diagram Creation: Us ng data from
C ty-suppl ed GIS shapef les, Psomas w 11 produce
a base map so table for C ty-analys s of General
Plan and Zon ng Code amendments. Psomas w 11
also create and overlay d agrams onto the base
maps us ng C ty-prov ded data assoc ated w th
these code amendments and des gn standards.
The base maps created w 11 help dent fy ex st ng
cond t ons as they relate to ad acent propert es
and the larger development patterns of the C ty of
Rosemead.
Psomas assumes the C ty w 11 prov de GIS data
of all relevant layers to be updated and d splayed
on graph cs, nclud ng any des red templates
and layouts. Psomas also assumes basemaps and
assoc ated d agrams for up to ten parcels w 11
be created. Psomas w 11 create and prov de one
overview map exhibit each for the Official General
Plan Land Use Map and Zon ng Map for the C ty
reflecting the updated General Plan land use and
zon ng layer, and prov de one map for each of the
ten parcels to be updated, for a total of twelve
(12) maps. Psomas ant c pates ncorporat ng
one round of ed is on each map per one set of
comments. Add t onal exh b is, exh b t formats,
round of edits, or GIS efforts will be billed on a
t me and mater als has s follow ng C ty approval.
All products w 11 be d g tal (PDF format) and no
hardcop es or pr nt outs are ncluded.
Task 2 Deliverables
► Draft Zon ng Map and General Plan Land Use Map
Our ream is Very familiar with communities and unique setting of the Son Gabriel Valley, as
shownhere in 2011 wth an in -Person wvdat oo Viah the Chapman Woods community.
Task 3: Public Outreach Workshops
► The C ty of Rosemead Zon ng Code Update
program w 11 be f rmly rooted n a commun ty-
dr ven v s on that s representat ve of the whole
commun ty and ncludes a range of d verse vo ces,
pr or t es, and concerns. Our team recogn zes that
stakeholders w Il have a w de range of preferences
and comfort when cons der ng trad t onal or
techn cal outreach. Therefore, an In t al n -person
publ c workshop to 11 c t publ c nput on the scope
of rev s ons that should be made to the Zon ng
Code and General Plan.
Public Engagement Workshops: Our team w 11
fac 1 tate two commun ty workshops. An n t al
workshop w 11 focus on ntroduc ng the pro ect
and rece v ng nput from the local res dents and
stakeholders n the commun ty. Th s workshop
w 11 be des gned to rece ve feedback from a
w de -reach ng and nclus ve demograph c of the
Rosemead commun ty and w 11 be sens t ve to the
ongo ng challenges assoc ated w th COVID-19.
A second publ c workshop w 11 be held after the
release and publ c rev ew per od of the draft
zon ng code and zon ng map. Altogether, these
workshops w 11 further ref ne and art culate the
proposed development standards.
► These meet ngs w 11 take nto cons derat on the
health, safety, comfort, and techn cal ab 1 t es
of the part es nvolved and may take place n
person or v rtually. Dur ng these meet ngs, areas
of mutual benef t, l m tat ons to development,
opportun t es for growth, and future v s on for
the C ty w 11 be dent f ed. Summar es of the
stakeholder meet ngs w 11 be prov ded nclud ng
graph cs, v suals, and maps ut 1 zed.
Note: In-person outreach w 11 be determ ned n
accordance with safety guidance from City staff.
Community Consensus: We w 11 work w th
City staff to establish key issues and potential
solut ons based on commun ty feedback to serve
as the backbone of the updates to the General Plan
Zon ng Code and Zon ng Map.
Task 3 Deliverables
► Summary of workshop ssues and f nd ngs
Task 4: Development Standards and
Opportunities Analysis
► Development Standards and Opportunities
Analysis: Our team w 11 comp le a 1 st of pons ble
zon ng Code amendments based on feedback from
City staff and ideas from the community received
at the n t al publ c workshop. Psomas w 11 work
with City staff to determine which zoning code
amendments fall w th n the pr mary scope and
budget and wh ch fall w th n the secondary scope
and budget. The Psomas team w 11 then present
the community members and the City staff with
opt ons to cod fy the proposed development
standards nto the Zon ng code.
► Existing Standards vs. Community
Preference: Based on the publ c workshops w th
C ty const tuents and stakeholders, nformat on
rece ved n the prev ous tasks, Psomas w 11 analyze
alternat ves and model the potent al development
standards, nclud ng the real st c and potent al
development outcomes. The alternat ves w 11 be
ranked n terms of sat sfact on of the C ty's goals
to apply ob ect ve standards that can be rev ewed
and mplemented adm n strat vely.
Task 4 Deliverables
► Summary of Zone Code Amendments
Task 5: Document Preparation - Zoning
Code Updates
► Document Preparation: Based on Commun ty-
Preferred development standards Psomas w 11
prepare rev sed Zon ng Code Text and a rev sed
Zon ng Map. Psomas w 11 also prepare rev sed
General Plan Land Use Element text, as needed, to
mplement Zon ng Code and Map changes.
The draft updates will reflect the current graphic
style of the Zon ng Code and General Plan w th
redl ne/str keout text used to h ghl ght changes.
► Consistency with Existing Zoning Code
and Specific Plans: The proposed Zon ng Code
update development standards w 11 be eternally
cons stent w th the ex st ng Zon ng Code and
appl cable spec f c plans n the C ty.
► Consistency with the City General Plan and
Housing Element: Based on feedback rece ved
from commun ty part c pat on and nput from the
Commun ty Development Department, Psomas
w 11 craft development standards and pol c es that
are cons stent w th the C ty's ex st ng General
Plan and recently approved Hous ng Element wh le
encourag ng susta nable, well-balanced growth
and resiliency given different situations. Special
attent on w 11 be g ven to mplement the Zon ng
Code amendments n Hous ng Element Program
Strategy No. 9 (Spec at Hous ng Needs and Zon ng).
► Consistency with SB 330: Psomas w 11 make
sure that the proposed development standards w 11
be cons stent w th the Cal forn a Hous ng Cr s s
Act of 2019 (SB 330) and the C ty's mplementat on
of the b 11 for any res dent at pro ect sub ect to the
prov s ons of the b 11. The Psomas plane ng team
has extens ve exper ence n process ng hous ng
ent tlement app] cat ons of all s zes and s fam 1 ar
w th the pr mary goals of SB 330 to:
• Prevent the loss of hous ng and requ re
replacement of ex st ng un ts.
• Prov de expanded protect ons for res dent at
occupants.
• Prevent any form of down-zon ng that results
n the loss of ex st ng or potent at hous ng
stock.
• Allow for prel m nary appl cat ons to secure
early vest ng r ghts and shorten CEQA rev ew/
approval t me frames.
Task 5 Deliverables
► Draft Zon ng Code and General Plan updates
► Draft Zon ng Map and General Plan Land Use Map
Task 6: Public Hearings and Code
Refinement
► Public Hearings: Psomas w 11 act as an extens on
of City Planning Staff to prepare public hearing
notices, staff reports, resolutions, ordinances,
maps, and other documents requ red for the
process ng and presentat on of the Zon ng Code
updates to C ty dec s on makers.
Psomas w 11 represent the C ty n pub] c hear ngs
before the Plann ng Comm ss on, C ty Counc 1, and
any C ty subcomm ttees.
Community Standards District Revisions
8 Refinement: Follow ng the publ c hear ng
process, Psomas w 11 ncorporate all f nal,
amendments, and changes as recommended and
approved by the C ty Counc 1.
Task 6 Deliverables
► Hearing notices, staff reports, draft resolutions,
and draft ord nances
Task 7: CEQA Project Initiation and Project
Review
► Data Collection: Psomas w 11 prepare a Data
Needs Request to obta n add t onal nformat on,
related to pro ect act v t es and operat ons that
may be needed for techn cal analyses. Psomas
w 11 rev ew the ava table documents and pro ect
nformat on, assoc ated reports/stud es, and other
local plane ng documents, as relevant.
► Project Review: Psomas w 11 rev ew all ex st ng
data relevant to the Pro ect, nclud ng past CEQA
documentat on, and all proposed zon ng updates
and prov de the C ty w th an op n on on the
appropr ate CEQA documentat on. Psomas w 11
coord nate w th the C ty, v a remote or n person
meet ngs, to d scuss the preferred env ronmental
rev ew process. Th s ncludes d scuss ng whether,
and what, quant tat ve techn cal analyses are
recommended.
As a result of Task 7, Psomas w 11 move forward a ther
w th Tasks 8 and 9, or Tasks 10 through 14 and poss bly
opt onal tasks.
Task 7 Deliverables
► Data needs request
► Rev ew of ex st ng data and proposed zon ng
updates to determ ne appropr ate CEQA
documentat on, and coord nat on w th C ty
regard ng env ronmental rev ew approach
Task 8: Addendum to the General Plan
Update EIR
► Administrative Draft Addendum: Psomas w 11
prepare a draft Pro ect Descr pt on, appropr ate
for an Addendum and a Pro ect of th s nature.
The purpose of draft ng a Pro ect Descr pt on
for rev ew pr or to prepar ng the env ronmental
analyses s to ensure Psomas understands and
fully captures the Pro ect pr or to n t at ng the
env ronmental analyses. The Pro ect descr pt on
w 11 nclude, but not be 1 m ted to, Pro ect
locat on and sett ng; Pro ect ob ect ves; plann ng
documents and maps, as ava lable; and any other
features un que to the Pro ect that are ntegral to
the analys s of the env ronmental mpacts. Upon
complet on, Psomas w 11 electron cally subm t
(.e., Word and .pdf) prov de the draft Pro ect
Descr pt on to the C ty for rev ew.
The CEQA Gu del nes do not spec fy the content
or format for an Addendum. Psomas typ cally
recommends the Addendum nclude the follow ng. -
(1)
g:(1) Purpose of the Addendum; (2) Pro ect H story/
Background; (3) Pro ect Descr pt on, wh ch
would ncorporate C ty comments on the draft
descr pt on; (4) Summary of the conclus ons and
f nd ngs of prev ous EIR and dent f cat on of
appl cable m t gat on measures ncorporated nto
the proposed Pro ect; (5) Env ronmental Analys s;
and (6) Conclus ons.
As the C ty has recently adopted Addendums, th s
Scope of Work assumes a s m lar format and level
of deta 1 w 11 be prov ded. Th s analys s w 11 largely
be based on ex st ng data conta ned n prev ous
env ronmental documents and the documents
prepared for the Pro ect. Any changes n ex st ng
cond t ons or app] cable regulat ons and pol c es
s nce the cert f cat on of the EIR w 11 be dent f ed.
Appl cable m t gat on measures from the prev ous
env ronmental document that are relevant w Il
be dent f ed. As appropr ate, the Addendum
w 11 dent fy those mpacts that were prev ously
found to be s gn f cant and unavo dable and were
addressed n the related Statement of Overr d ng
Cons derat ons. Psomas w 11 electron cally subm t the
Adm n strat ve Draft Addendum to the C ty for rev ew.
► Final Addendum: Follow ng rece pt of
consol dated comments from the C ty, Psomas
w 11 rev se the document accord ngly and subm t
the Final Addendum to the City. If conflicting
or unclear comments are rece ved, Psomas w 11
consult w th the C ty to resolve any ssues. Psomas
w 11 prov de the C ty w th both a clean (Word
and .pdf) and a track changes Word document to
rev ew and conf rm all changes.
Add t onally, Psomas w 11 comp le a M t gat on
Mon for ng and Report ng Program (MMRP) for
the Pro ect n compl ance w th Sect on 21081.6
of the Pohl c Resources Code. The MMRP w 11
be n a matr x format prov d ng the t m ng and
respons b 1 ty for each appl cable m t gat on
measure.
Th s Scope of Work assumes the C ty w Il be
respons ble for all not c ng to comply w th C ty
requ rements. When the Pro ect and Addendum
are adopted, Psomas w 11 prepare a Not ce of
Determination for City staff review, signature,
and f 1 ng. Th s task does not nclude Los Angeles
County Clerk or Cal forn a Department of F sh
and W ldl fe f 1 ng fees. F nally, th s Scope of Work
assumes formatt ng compl ance w th Sect on 508
of the Rehab 1 tat on Act w 11 not be requ red.
Task 8 Deliverables
► Electron c subm ttal of draft Pro ect Descr pt on
► Electron c subm ttal of Adm n strat ve Draft
Addendum
► Electron c subm ttal of F nal Addendum
► Electron c subm ttal of MMRP
► Not ce of Determ nat on for C ty f 1 ng w th the
Los Angeles County Clerk and State Clear nghouse
(CEQA Subm t)
Task 9: CEQA Project Management and
Meetings (Addendum)
► Project Management: Psomas w 11 be
respons ble for manag ng the CEQA process for
the City. Management efforts will include ongoing
coord nat on w th the C ty and Pro ect team, as
needed, prov d ng comp] ance w th the Scope of
Work and schedule. Psomas w 11 also establ sh
that nformat on and updates are d ssem nated,
as necessary. Th s task assumes the CEQA process
w 11 be completed n approx mately three months.
Meetings and Hearings: Th s task ncludes
part c pat on by the CEQA Manager n
coord nat on meet ngs—e ther n -person or v a
conference calls—as necessary, w th the C ty and
other members of the Pro ect team.
Psomas' CEQA Manager w 11 be ava lable to present
f nd ngs at publ c hear ngs and/or commun ty
meet ngs as requested. The fee est mate for th s
task assumes up to 12 hours for attendance at
meet ngs and hear ngs by the CEQA Manager,
above and beyond attendance at the kick-off
meet ng (Task 1). At C ty's request, Psomas can
attend further meet ngs on a t me and mater als
bas s, based on hourly rates and sub ect to pr or
approval.
Task 9 Deliverables
► Ongo ng CEQA pro ect management
► Attendance at meet ngs and hear ngs as needed by
the CEQA Pro ect Manager up to the not -to -exceed
fee for th s task
Task 10: Initial Study and Notice of
Preparation
Psomas w 11 prepare a Draft In t al Study (IS), us ng
the C ty's preferred document templates, for rev ew
by the C ty. If we can adequately document that no
Pro ect mpact or a less than s gn f cant Pro ect mpact
would occur on a top c, that top c w 11 be focused out"
of the Draft SEIR w th appropr ate substant at on,
and no further techn cal analys s w 11 be requ red. All
conclus ons and substant at ng nformat on w 11 be
documented n the IS. For other top cal ssues, spec f c
checkl st quest ons that would have no mpact may
also be focused out. The IS w 11 dent fy the checkl st
quest ons where no further analys s n the Draft SEIR
s necessary.
Psomas w 11 be respons ble for prepar ng all CEQA-
related not ces, nclud ng the Not ce of Preparat on
(NOP). In add t on to the IS, Psomas w 11 prepare a
Draft NOP, wh ch w 11 prov de an overy ew of the
Pro ect; Pro ect ob ect ves; alternat ves to be evaluated;
and expected approvals and perm is requ red for
Pro ect mplementat on. The Adm n strat ve Draft IS/
NOP w Il be transm tted electron cally (PDF and Word)
to the C ty for rev ew and comment. Upon rece pt of
comp led comments from the C ty, Psomas w 11 rev se
the IS/NOP accord ngly and prepare an Approval Draft
IS/NOP for the C ty's approval pr or to publ c rev ew.
Psomas w 11 coord nate w th the C ty to prepare a
ma 1 ng 1 st and w 11 be respons ble for d str but on
of the IS and/or NOP to all nd v duals and agenc es
on the ma I ng 1 st, to be prov ded by the C ty. Th s
d str but on w 11 nclude upload of the IS/NOP and an
NOC to the State Clear nghouse, to formally n t ate
the publ c rev ew process, and Psomas w 11 post the
NOP w th the Los Angeles County Clerk.
Psomas w Il prov de up to 5 hard cop es (2 w th hard
copy append ces) of the IS and 35 hard cop es of the
NOP and w 11 be respons ble for coord nat ng the
reproduct on and d str but on of the IS/NOP based
on the d str but on 1 st. Add t onally, I copy of the IS/
NOP and techn cal append ces n an HTML, or other
acceptable web-fr endly format, w 11 be prov ded to the
C ty to be placed on the C ty's webs te.
Fees ant c pate us ng overn ght del very for all
packages be ng sent to the Lead and all Respons ble
Agenc es (a max mum of 10), except for those go ng to
a post office (P.0) Box, which will be delivered using
Cert f ed Ma 1 v a the U.S. Postal Sery ce (USPS) w th
s gned rece pt as a proof of del very n compl ance w th
the State CEQA Gu del nes. All other packages w 11 be
sent v a USPS F rst Class ma 1.
Th s scope of work assumes no Scop ng Meet ng
s requ red, as the Pro ect s not expected to be of
Statew de, reg onal, or areaw de s gn f cance pursuant
to Sect on 15206(b) of the State CEQA Gu del nes.
Psomas can ass st w th preparat on of and part c pate
n a Scop ng Meet ng, subm t to a scope and budget
augment.
Task 10 Deliverables
► Adm n strat ve Draft IS/NOP (electron c subm ttal)
► Approval Draft IS/NOP (electron c subm ttal)
► Pohl c Rev ew IS/NOP (d str buted to ma 1 ng 1 st)
► Overn ght or USPS F rst Class ma 1 del very of the
IS/NOP to the d str but on 1 st, as appropr ate
► Hand del very of NOP to Los Angeles County Clerk
► Upload of IS/NOP and NOC to the State
Clear nghouse
Task 11: Administrative and Screencheck Draft
Supplemental Environmental Impact Report
Psomas w 11 prepare an Adm n strat ve Draft SEIR
n accordance w th CEQA, the State CEQA Gu del nes
(2022), and pert nent case law. The analys s w 11
be based on the NOP responses rece ved, techn cal
evaluat on of the Pro ect, and ava lable and pert nent
data. The analys s assumes the Pro ect w 11 comply
w th all appl cable federal, State, and local laws and
regulat ons. The SEIR text w 11 be supplemented by
exh b is and graph cs to enhance and support the
analys s and f nd ngs.
It s noted th s task ncludes d rect expenses for a
cultural resources records search n the Cal forn a
H stor cal Resources Informat on System (CHRIS) at
the South Central Coastal Informal on Center (SCCIC)
located at Cal forn a State Un vers ty, Fullerton n
support of the requ red Nat ve Amer can consultat on
pursuant to AB 52. It s assumed the C ty w ll
conduct all agency -to -agency tr bal consultat on,
nclud ng not f cat on, follow-up, consultat on, and
documentat on. All appropr ate documentat on w 11
be prov ded to Psomas for summar zat on nto the
env ronmental document. Psomas' n -house cultural
resources staff can provide assistance during the
consultat on, up to the not -to -exceed budget or sub ect
to a budget augment.
Psomas' approach to prepar ng key sect ons of the SEIR
s prov ded below:
Executive Summary: Psomas w 11 prepare the
execut ve summary sect on upon complet on of all
other SEIR sect ons to present the f nal and updated
nformat on. Th s sect on w 11 summar ze the pro ect
descr pt on, mpacts, and m t gat on measures. The
summary w 11 also d scuss the locat on, areas of controversy
and ssues to be resolved, and Pro ect alternat ves.
Intraduct on: The Introduct on w 11 nclude pro ect
background and h story; purpose of the SEIR n
relat on to the prev ously-cert f ed EIR and subsequent
t ered documents; env ronmental ssues assessed
n the SEIR; env ronmental rev ew process; and
organ zat on of the SEIR.
Environmental Setting and Project Description:
Psomas w 11 use the pro ect descr pt on prepared as
part of Task 10 and augment w th add t onal deta 1 as
appropr ate.
Environmental Analysis: It s expected the SEIR, f
determ ned necessary, w 11 be very focused based
on the In t al Study analys s. For purposes of th s
scope of work, t s assumed that no more than f ve
env ronmental top cs w 11 be addressed n the SEIR.
Each top cal SEIR sect on w 11 conta n a d scuss on
of the ex st ng cond t ons on the s tes and n the
v c n ty; a summary of the regulatory framework;
dent f cat on of s gn f cant d rect, nd rect, and
cumulative environmental effects anticipated for each
env ronmental ssue; and m t gat on measures, f
requ red.
Based on current understand ng of the Pro ect,
env ronmental top cs that maybe carr ed forward
nto the SEIR nclude aesthet cs, a r qual ty, no se, and
transportat on. The 1 st of top cs to be addressed n
the SEIR s sub ect to rev ew of the complete Zon ng
Code Amendment. The ma or ty of analyses are
expected to be qual tat ve. However, opt onal tasks
for quant tat ve assessment of a r qual ty/greenhouse
gas em ss ons and no se are prov ded, as these are the
top cs w th the most potent a] to requ re such analys s.
Thresholds of s gn f cance w 11 be stated n each
techn cal sect on to enable the reader to understand
the analyt cal process used to dent fy potent al
Pro ect mpacts and, unless otherw se d rected by the
C ty, w 11 be taken from Append x G of the State CEQA
Gu del nes. For each top cal ssue, the EIR w 11 dent fy
the level of s gn f cance pr or to and after m t gat on, f
appl cable based on the establ shed thresholds.
Alternatives: Psomas w 11 prov de an assessment of
alternat ves to the Pro ect. These alternat ves w 11 be
based on the requ rements of CEQA and d scuss ons
with City staff. This SOW assumes no more than three
alternat ves would be analyzed, nclud ng a No Pro ect
Alternat ve. Each alternat ve w 11 be qual tat vely
assessed n compar son to the proposed Pro ect. As
requ red by CEQA, the alternat ves w 11 be des gned
to reduce or el m nate, where poss ble, the mpacts
dent f ed for the Pro ect. The alternat ves w 11 be
d scussed and further developed/def ned through
collaboration with City staff.
other Requ red Sect ons: The follow ng CEQA-requ red
sect ons w 11 be prepared as a part of the SEIR:
► Long-term mpacts;
► S gn f cant rrevers ble env ronmental changes;
► S gn f cant unavo dable adverse mpacts;
► Growth- nduc ng mpacts; references; and
► Preparers and contr butors, agenc es, and persons
consulted.
The Adm n strat ve Draft SEIR w 11 be transm tied
electron cally, along w th the techn cal append ces,
to the C ty for rev ew and comment. Upon rece pt of
comp led comments, Psomas w 11 rev se the document
accord ngly and prepare the Screencheck Draft SEIR
for resubm ttal to the C ty. Psomas w Il electron cally
subm t, and any Word f les w Il be prov ded to the C ty
n track -change for ease of rev ew and conf rmat on
that all comments have been ncorporated/addressed.
If there are conflicting or unclear comments, Psomas
w 11 coord nate w th the C ty v a ema 1 or conference
call to resolve any ssues.
Task 11 Deliverables
► Adm n strat ve Draft SEIR (electron cal subm ttal)
► Screencheck Draft SEIR (electron cal subm ttal)
Task 12: Draft Supplemental Environmental
Impact Report and Public Review
Upon rece pt of comments on the Screencheck Draft
SEIR, Psomas w 11 rev se accord ngly and subm t an
Approval Draft SEIR. It s assumed that any comments
on the Approval Draft document are m n mal and
ed for al n nature.
Psomas w Il be respons ble for prepar ng and
d str but ng the Not ce of Ava lab 1 ty (NOA) for publ c
d str but on to all part es who rece ved the NOP,
augmented as appropr ate; 5 hard cop es (2 w th hard
copy appendices) of the Draft SEIR for City staff and
publ c rev ew cop es; and 1 web -ready electron c copy
of the Draft SEIR. All append ces w 11 be prov ded on a
CD affixed to the back cover of each print copy. Psomas
w 11 be respons ble for d str but on of the document
and related not ces to the approved ma 1 ng 1 st,
nclud ng 1 brar es. Th s d str but on w Il also nclude
electron c upload of the SEIR, the NOA, a summary
form, and an NOC to the State Clear nghouse to
formally n t ate the publ c rev ew process (m n mum
of 45 days). Psomas w 11 hand del ver the NOA to the
County Clerk.
Task 12 Deliverables
► Draft NOA, Summary Form, and NOC (electron c
subm ttal)
► Web -ready f le of the Draft SEIR
► Overn ght or USPS F rst Class Ma 1 del very of NOA
to all part es who rece ved the NOP, augmented as
appropr ate
► Overn ght del very of 5 hard cop es (2 w th hard
copy append ces) of the Draft SEIR
► Electron c upload of the Draft SEIR, Summary
Form, NOA, and NOC to State Clear nghouse
Task 13: Final Supplemental Environmental
Impact Report
Response to Comments and Mitigation
Monitoring and Reporting Program
Sect on 15088 of the State CEQA Gu del nes requ res
that a Lead Agency must cons der comments t rece ves
on an FIR dur ng the pub]. c rev ew per od and prepare
wr tten responses to s gn f cant env ronmental ssues
ra sed. Th s scope assumes a total of 36 hours of
technical staff time will be required for preparation
of the Response to Comments (RTC). If an add t onal
effort is necessary to prepare legally adequate
responses, or f late comment letters are rece ved that
ra se s gn f cant env ronmental ssues, Psomas w 11
not fy the C ty and a budget augment may be needed.
It s also assumed that m n mal changes w 11 be
needed and that any new nformat on or rev s ons w 11
not const tute s gn f cant new nformat on and that
rec rculat on of the SEIR w 11 not be requ red pr or
to cert f cat on cons stent w th Sect on 1so88.5 of the
State CEQA Gu del nes.
In compl ance w th Sect on 21081.6 of the Cal forn a
Publ c Resources Code, Psomas w Il prepare a
M t gat on Mon for ng and Report ng Program
(MMRP) for adopt on at the t me of SEIR cert f cat on
and w 11 be n matr x format nclud ng the t to ng
and respons b 1 ty for each m t gat on measure. It s
assumed that one draft and one f nal vers on of the
F nal SEIR (compr sed of RTC and MMRP) w 11 be
prepared and electron cally subm tted to the C ty. If
mod f cat ons to the Pro ect and/or recommended
cond t ons of approval/m t gat on measures for the
Pro ect ar se from publ c hear ngs (e.g., Plann ng
Comm ss on, C ty Counc 1), Psomas w 11 rev se the
MMRP.
However, substant al mod f cat ons are not assumed n
the fees for th s Pro ect.
Once approved, Psomas w 11 d str bute the F nal
SEIR to all publ c agency commenters no less than 10
days pr or to the C ty cert fy ng the SEIR. Th s scope
assumes d str but on of up to four hard cop es of the
F nal SEIR and a web -ready f le for post ng on the
C ty's webs te.
Findings of Fact and Statement of Overriding
Considerations
Psomas w 11 prepare the F nd ngs of Fact and
Statement of Overr d ng Cons derat ons for the SEIR
and Pro ect requ red by Sect on 1so91 of the State CEQA
Gu del nes and cons stent w th the approach used for
other pro ects n the C ty. These F nd ngs and SOC
w 11 supplement, and not replace, prev ously-approved
F nd ngs and SOC. It s assumed that one draft and one
f nal vers on of the F nd ngs and SOC w 11 be prepared
and electron cally subm tted to the C ty.
Notice of Determination
Psomas w 11 prepare the Not ce of Determ nat on
(NOD) to be f led w th the County Clerk. Immed ately
follow ng cert f cat on of the SEIR by the C ty, Psomas
w 11 coord nate the necessary f 1 ngs and the C ty w 11
be respons ble for payment of related fees ($3,914.25
for 2023). Immed ately follow ng th s f 1 ng, Psomas
w 11 prepare an updated NOC and subm t the NOC
and cop es of the s gned and f led NOD and payment
rece pts to the State Clear nghouse.
Task 13 Deliverables
► Draft F nal SEIR (RTC and MMRP) for C ty Rev ew
(electron c subm ttal)
► Overn ght del very of up to four hard cop es of the
F nal SEIR to publ c agency commentors and the
C ty
► Web -ready f le for post ng on the C ty's webs te.
► Draft and F nal F nd ngs of Fact and Statement of
Overr d ng Cons derat ons (electron c subm ttal)
► Draft and F nal NOD for C ty s gnature and
subm ttal to C ty Clerk and State Clear nghouse
► Electron c upload of the F nal SEIR, F nd ngs and
SOC, Summary Form, NOC, NOD, and CDFW fee
rece pts to State Clear nghouse
Task 14: CEQA Project Management and
Meetings (SEIR)
► Pro ect Management: Psomas w 11 be respons ble
for manag ng the CEQA process for the C ty.
Management efforts will include ongoing
coord nat on w th the C ty and Pro ect team, as
needed, to ensure compl ance w th the Scope of
Work and schedule. Psomas w 11 also ensure that
nformat on and updates are d ssem nated, as
necessary. Th s task assumes the CEQA process
w 11 be completed n approx mately 12 months.
Meet ngs and Hear ngs: Th s task ncludes
part c pat on by the CEQA Manager n
coord nat on meet ngs - e ther n -person or v a
conference calls - as necessary, w th the C ty and
other members of the Pro ect team. Psomas' CEQA
Manager w 11 be ava lable to present f nd ngs at
publ c hear ngs and/or commun ty meet ngs as
requested. The fee est mate for th s task assumes
up to 40 hours for part c pat on n conference call,
meet ngs, and hear ngs by the CEQA Manager,
above and beyond attendance at the pro ect
n t at on meet ng. At C ty's request, Psomas can
attend further meet ngs on a t me and mater als
bas s, based on hourly rates and sub ect to pr or
approval.
Task 14 Deliverables
► Ongo ng CEQA pro ect management, Attendance
at meet ngs and hear ngs as needed by the CEQA
Pro ect Manager up to the not -to -exceed fee for
th stask.
Optional Task 15 Air Quality/Greenhouse
Gas Emissions Analysis
Psomas w 11 rev ew related Pro ect data, nclud ng
the Data Needs Request spreadsheet and prev ous
CEQA documentat on. Based on nformat on prov ded,
Psomas w 11 draft reasonable worst-case scenar os for
ant c pated construct on act v t es (.e., most ntens ve
phase, construct on type, construct on start and
complet on dates, ant c pated so 1 export and mport,
equ pment m x) and long-term operat ons to be used as
the bas s of the a r qual ty model ng.
Psomas w 11 conduct the a r qual ty analys s cons stent
w th the South Coast A r Qual ty Management
D str ct's (SCAQMD's) recommended methods for CEQA
analyses and w 11 evaluate the Pro ect's contr but on to
reg onal em ss ons to the a r bas n as well as local zed
concentrat ons to sens t ve uses prox mate to a
nd v dual parcel. For the reg onal em ss ons analys s,
Psomas w 11 calculate the Pro ect's construct on
and operat onal cr ter a pollutant reg onal (mass)
em ss ons us ng the Cal forn a Em ss ons Est mator
Model (CalEEMod). Model results w 11 be compared
w th the SCAQMDs CEQA reg onal em ss ons
thresholds and the s gn f cance f nd ngs of the
General Plan FEIR and subsequent CEQA documents to
determ ne the potent al for the Pro ect to result n new
or more s gn f cant mpacts to the a r has n's reg onal
em ss ons.
For the analys s of potent al mpacts to the local area
prox mate to the Pro ect s te, the SCAQMD requ res
that pro ect-related construct on em ss ons be
evaluated aga nst the local zed s gn f cance thresholds
(LSTs). LSTs are used to determ ne whether lens t ve
uses near a pro ect s to are exposed to a r pollut on
that exceeds the amb ent a r qua] ty standards
(AAQS). For the operat ons phase of the Pro ect, t
expected that a qual tat ve analys s w 11 be conducted
to demonstrate whether or not the Pro ect would
generate traffic congestion at a major intersection
at a magn tude that would cause a local carbon
monox de (CO) hotspot". Thus, no d spers on model ng
s ncluded n th s SOW for CO analys s. Pro ect area
exposure to construct on phase tox c a r contam nants
(TACs) and odors w 11 also be addressed qual tat vely.
Add t onally, the analys s w 11 nclude an evaluat on of
Pro ect conform ty w th the A r Qual ty Management
Plan (AQMP) for the South Coast A r Bas n (SoCAB).
Psomas w 11 prepare a quant tat ve GHG em ss ons
analys s that w 11 use the data and scenar os developed
for the a r qual ty analys s; assumpt ons for the
Pro ect's ant c pated electr c ty, natural gas, and
water usage; proposed Pro ect features that would
conserve energy and water; and on -s to recycl ng
plans, susta nab 1 ty features, and other data relat ve
to GHG em ss ons. Psomas w 11 calculate construct on
and operat onal GHG em ss ons concurrently w th the
a r qual ty em ss ons us ng CaIEEMod. Psomas w 11
compare the GHG em ss ons w th cr ter a that have
been recommended by the SCAQMD or a threshold
determined by coordination with City staff and
the s gn f cance f nd ngs of the General Plan FEIR
and subsequent CEQA documents to determ ne the
potent al for the Pro ect to result n new or more
s gn f cant mpacts related to GHG em ss ons.
Psomas w 11 also determ ne whether mplementat on
of the Project would conflict with applicable State,
reg onal, and C ty plans, pol c es, or regulat ons
adopted for the purpose of reduc ng GHG em ss ons.
M t gat on measures that reduce construct on and
operat ons phase mpacts w 11 be dent f ed, as
necessary. If reg onal and/or local construct on or
operat ons phase em ss ons exceed the SCAQMD
thresholds of s gn f cance or the appl ed GHG
em ss ons threshold, Psomas w 11 work w th the C ty to
determ ne feas ble m t gat on measures, f necessary.
The f nd ngs w 11 be prov ded n the A r Qual ty and
Greenhouse Gas Em ss ons sect ons of the SEIR, wh ch
w 11 nclude summar es of pollutant descr pt ons,
pert nent a r qua] ty/GHG regulat ons, local a r
qual ty cond t ons, Pro ect-generated a r pollutant
and GHG em ss ons, and an append x w th support ng
calculat ons.
Optional Task 15 Deliverables
► Draft A r Qual ty and Greenhouse Gas Em ss ons
sect ons subm tted as part of the Adm n strat ve
Draft SEIR
Optional Task 16 Noise and Vibration
Analysis
Psomas w 11 analyze temporary no se and v brat on
mpacts from construct on act v t es and w 11 also
rev ew the Pro ect data to evaluate operat onal
no se mpacts to sens t ve receptors. Because the
C ty's General Plan's basel ne no se levels are based
on zoos data, short-term no se measurements
(20-m notes) w 11 be conducted n the Pro ect area to
document ex st ng amb ent no se levels. The Pro ect
s ant c pated to nvolve no se sources, wh ch nclude
HVAC (heat ng, vent lat on, and a r cond t on ng)
un is and transportat on. The analys s w 11 compare
no se mpacts w th the appl cable standards n the
C ty's General Plan, any appl cable spec f c plans, and
Rosemead Mun c pal Code as well as the s gn f cance
f nd ngs of the General Plan FEIR and subsequent
CEQA documents to determ ne the potent al for
the Pro ect to result n new or more s gn f cant
mpacts related to no se and v brat on. On -s to no se
measurements are not ncluded n th s scope of work,
t s assumed that appropr ate basel ne no se level data
can be prov ded by the General Plan FEIR.
M t gat on measures that reduce construct on and
operat ons phase mpacts w 11 be dent f ed, as
necessary. F nd ngs w 11 be prov ded n the No se
sect on of the EIR, wh ch w 11 nclude summar es
of no se term nology, appl cable no se regulat ons,
amb ent no se env ronment, ncreases n ex st ng no se
levels, and an append x w th support ng calculat ons.
We assume that a deta led nter or no se analys s for
the ass sted 1 v ng uses w 11 not be requ red and s not
ncluded nth s SOW.
Optional Task 16 Deliverables
► Draft No se sect on subm tted as part of the
Adm n strat ve Draft SEIR
Project Timeline
The proposed schedule, located on page 9, nd cates
when each task w 11 take place, and takes nto
cons derat on the C ty's des re to be completed w th
the Zoning Code Updates within one year of kick-off.
This schedule is flexible and will be coordinated with
the C ty to ach eve max mum nput and buy- n from
var ous stakeholders n the commun ty.
Project Management and
Methodology
Psomas has developed and follows very deta led
procedure manuals for all techn cal pract ce areas,
pro ect management, and adm n strat on. We are
proud of the reputat on for h gh qual ty work we
have earned and are comm tied to ma nta n ng and
enhanc ng t by cont nu ng to focus on the v tal
elements descr bed below.
Value Planning
Our team s comm tted to prov d ng value plann ng
(VP) sery ces, wh ch we ntroduce
early n the pro ect to dent fy,
ref ne, and agree upon a h erarchy
of the cl ent's and commun ty's
ob ect ves. VP allows the pro ect
team to keep these ob ect ves top
m nd and stay n sync w th these
nterests, goals, and pr or t es
throughout the process. Our team
offers an interdisciplinary staff
of spec al sts n all d sc pl nes
requ red for th s pro ect.
As a result, we are able to select nd v duals w th
leadersh p and expert se n these spec alty areas and
ut 1 ze the r exper ence as needed on each pro ect.
The team ut 1 zes the VP process to prov de real st c
est mates of cost and schedule to allow better dec s on -
mak ng and r sk management.
Our goal as a value planner s to keep the pro ect
organized moving forward efficiently and on target to
ach eve the cost, schedule, qual ty, and feas b 1 ty goals
of the cl ent.
For the pro ect's ent re 1 fe cycle, our team has the
ab 1 ty and sub ect matter experts needed to manage
r sk and apply creat ve problem-solv ng through all
phases. Our exper enced management and techn cal
staff provide peer reviews and production support
to mplement plann ng, des go, construct on, and
operat on of fac 1 t es to prov de that our cl ents'
program s del vered successfully.
Project Quality Assurance/Quality Control
Psomas requ res each pro ect to follow our nternal
Qual ty Assurance/Qual ty Control Plan. Th s plan
oversees the qual ty of the work and del verables and
keeps the pro ect on schedule, promotes completeness,
dent f es potent al r sks, and addresses cr t cal ssues
that may ar se throughout the durat on of the pro ect.
As part of the overall QA/QC effort for each project,
Psomas w 11:
► In t ate our Value Plann ng approach and outreach
work plan
► Establ sh a cl ent centr c rev ew group and nvolve
our local QA/QC representat ve to help w th qual ty
checks and rev ews
► Clearly def ne the respons b 1 t es and roles for
each member of the pro ect team
► Work w th n a well -def ned
scope, but be respons ve and
flexible to changes
► Ident fy and m t gate r sks
early
P, Be cogn zant of budgetary
m lestones n relat on to work
performed
i
Project Schedule
The proposed schedule below nd cates when each task w 11 take place and cons ders the C ty's des re to complete
this project within one year. This schedule is flexible and will be coordinated with the City to achieve maximum
nput and buy- n from var ous res dents and stakeholders n the common ty. The CEQA process for an SEIR var es
but would be an est mated 3-5 months longer that for an Addendum.
TASKS
1.0 Project Kick-off and
Coordination Meeting
2.0 Existing Conditions Analysis
and Base Map Creation
3.0 Public Outreach Workshops
4.0 Development Standards and
Opportunity Analysis
5.0 Document Preparation - Zoning
Code Updates
6.0 Public Hearings and Code
Refinement
7.0 CEQA Project Initiation
8.0 Addendum to General Plan
Update EIR
9.0 CEQA Project Management and
Meetings (Addendum)
LEGEND
Project Kick -Off Meeting
• • • • I Ongoing Task Items
0 1 Draft Release
• I City Coordination Meetings & Reviews
Project Team Task Research & Development
Public Outreach Events & Public Hearings
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Project Team Task Research & Development
Public Outreach Events & Public Hearings
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