CC - Agenda - 05-09-2023 - RegularCITY OF ROSEMEAD CITY COUNCIL
REGULAR MEETING AGENDA
City Hall Council Chamber
8838 East Valley Boulevard
Rosemead, CA 91770
Tuesday, May 9, 2023,
7:00 P.M. - Regular Meeting
City Council
Sean Dang, Mayor
Steven Ly, Mayor Pro Tem
Sandra Armenta, Council Member
Margaret Clark, Council Member
Polly Low, Council Member
Brown Act
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or
unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or
schedule certain matters for consideration at a future City Council meeting.
Public Comment from the Audience
• Public may offer comments in-person or via zoom by using Meeting ID and Passcode information provided in
the Public Comment section of the agenda.
• Written comments may be submitted at publiccommentkcityofrosemead.org by 5:00 p.m.
• The City Council will hear public comments on matters not listed on the agenda during the Public Comments
from the Audience period. Opportunity to address the City Council (on non -agenda items) is limited to 3
minutes per speaker.
Americans with Disabilities Act
In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City
Clerk's Office at (626) 569-2100 at least 48 hours prior to the meeting to allow the city to make reasonable
arrangements to ensure accessibility to the meeting or service.
Any writings or documents provided to the majority of the Rosemead City Council regarding any item on this
agenda will be made available for public inspection in the City Clerk's Office during normal business hours.
Rosemead City Council
Regular Meeting Agenda May 9, 2023
7:00 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE — Mayor Dang
INVOCATION — Mayor Pro Tem Ly
1. PUBLIC COMMENT
Opportunity to address the City Council (on non -agenda items) is limited to 3 minutes per
speaker. The public may address comments in person or via zoom using Meeting ID:
815 8136 8200 and Passcode: 102840 or by dialing: (669) 900-9128, enter Meeting ID and
Passcode. Written comments may be submitted to publiccommentAcitvofrosemead.org
by 5:00 p.m. All comments are public record and will be recorded in the official record of
the city.
2. PRESENTATIONS
A. Proclamation Declaring May 2023 as "Asian American and Pacific Islander Heritage
Month" in the City of Rosemead
B. Proclamation Declaring May 2023 as "National Water Safety Month" in the City of
Rosemead
C. Proclamation Declaring the Week of May 21 through May 27, 2023, as
"Public Works Week" in the City of Rosemead
D. Recognition of City of Rosemead's 2023 Outstanding Older American
E. Recognition of Southern CA Edison Scholarship Recipient David Ceballos
3. PUBLIC HEARING
CEQA:The following item is not subject to the California Environmental Quality Act, unless
noted on the item.
A. Public Hearing and Approval of The FY 2023-2024 Annual Action Plan For the
Community Development Block Grant (CDBG) and Home Investment Partnerships
(HOME) Programs
The U.S. Department of Housing and Urban Development (HUD) provides funding
to states, counties, and cities in the form of Community Development Block Grant
(CDBG) and HOME Investment Partnerships (HOME) funds. The City of Rosemead
is required to prepare and submit an Annual Action Plan to HUD which serves to
update and delineate efforts in meeting the priorities established in the five-year
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Rosemead City Council
Regular Meeting Agenda
May 9, 2023
Consolidated Plan. The Annual Action Plan is seen as an opportunity to reassess the
City's housing needs and priorities, as well as its programs and resources in amanner
that will best meet the affordable housing and community development challenges.
The City's entitlement allocation for FY 2023-24 is $668,149 in CDBG funding and
$300,862 in HOME funds. As a recipient of CDBG funds, the City has also previously
received Community Development Block Grant Coronavirus (CDBG- CV) funds
with a current balance of $468,715.
Recommendation: That the City Council take the following actions:
1. Conduct apublic hearing and receive public testimony on the FY 2023-24 Annual
Action Plan;
2. Approve the FY 2023-24 Annual Action Plan, including CDBG and HOME
funding recommendations, and authorize the submittal of the Annual Action Plan
to HUD.
3. Authorize the City Manager to execute all appropriate and necessary documents
to receive funding and implement approved use and make necessary budget
adjustments based on HUD's final allocation amount; and
4. Authorize the City Manager to execute sub -recipient agreements with the
non-profit organizations receiving CDBG, HOME, CDBG-CV allocations in the
Annual Action Plan.
4. CONSENT CALENDAR
CEQA: The following items are not subject to the California Environmental Quality Act,
unless noted on the item.
A. Claims and Demands
• Resolution No. 2023-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS
AND DEMANDS IN THE SUM OF $2,132,036.43 CHECKS
NUMBERED 113812 THROUGH NUMBER 113910, DRAFTS
NUMBERED 6365 THROUGH NUMBER 6407 AND EFT
NUMBERED 51614 THROUGH NUMBER 51646 INCLUSIVELY
Recommendation: Adopt Resolution No. 2023-25.
B. Minutes
Recommendation: That the City Council approve the regular meeting minutes of
November 8, 2022.
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Rosemead City Council
Regular Meeting Agenda
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C. Consideration to Cancel the May 23, 2023, City Council Meeting
The Mayor and two Council Members will be attending the International Council of
Shopping Centers (ICSC) in Las Vegas, Nevada, from May 21 to 23, 2023. The next
regular City Council meeting is scheduled for May 23`d' the same day the Mayor and
two Council Members are due back from the conference. Since most Council
Members will be traveling that day, the City Council will consider the cancellation
of the May 23, 2023, City Council meeting due to lack of quorum.
Recommendation: That the City Council cancel the May 23, 2023, City Council
meeting due to lack of quorum.
D. Second Reading and Adoption of Ordinance No. 1015 - Amending Sections 2.35.020
and 2.35.040 of the Rosemead Municipal Code Relating to the Public Safety
Commission
On April 25, 2023, the City Council introduced for first reading, Ordinance No. 1015,
to amend the Municipal Code relating to the membership and corresponding terms of
members appointed to the Rosemead Public Safety Commission. Ordinance No. 1015
amends the number of appointed members from five up to seven, consisting of four
residents and three members of the business community.
Recommendation: That the City Council approve the second reading and adopt, by
title only, Ordinance No. 1015, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AMENDING SECTIONS 2.35.020
AND 2.35.040 TO CHAPTER 2.35 TO TITLE 2 OF THE
ROSEMEAD MUNICIPAL CODE TO INCREASE THE
NUMBER OF MEMBERS AND ASSOCIATED TERMS OF
MEMBERS APPOINTED TO THE ROSEMEAD PUBLIC
SAFETY COMMISSION
E. Award of Contract to Schoeppner Shows Carnival for Services at the Annual
July 4"' Event
The Parks and Recreation Department is seeking the City Council to approve a
contract with Schoeppner Shows Carnival. The contract is to provide carnival rides,
games, and services for the Annual July 4th Event at Rosemead Park. As part of the
Proposed Fiscal Year 2023-24 budget, $231,500 has been requested for community
special events, $120,000 is allocated to the July 4th Event.
Recommendation: That the City Council authorize the City Manager to approve an
agreement with Schoeppner Shows Carnival in an amount not -to -exceed $50,000.
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Rosemead City Council
Regular Meeting Agenda
May 9, 2023
F. Professional Services Agreement with Lance, Soll & Lunghard, LLP for
Auditing Services
A competitive bid process was conducted to find a certified public accounting (CPA)
firm for professional auditing services. The City received three (3) qualified
companies that submitted proposals. Through an analysis of the proposals, a firm
has been selected for recommendation to the City Council.
Recommendation: That the City Council take the following actions:
1. Approve the firm of Lance, Soll & Lunghard, LLP as the City auditor;
2. Approve a three-year contract with two additional one-year extensions; and
3. Authorize the City Manager to execute the contract.
G. Reimbursement Agreement with the City of Monterey Park for the Construction of
New Avenue Rehabilitation Project
The City of Monterey Park is planning to rehabilitate New Avenue alongside the
border of City of Rosemead, between East Newmark Avenue and Garvey Avenue.
New Avenue is a shared roadway at the centerline between the two cities.
City of Rosemead staff coordinated with Monterey Park staff, and proposes to include
City of Rosemead part of the roadway as part of the proposed improvements, for
consistency. A reimbursement agreement with City of Monterey Park is prepared for
the proposed improvements for Council's consideration. The project consists of
resurfacing asphalt concrete roadways, curb & gutter, driveway approach repairs,
manhole adjustments and striping.
Recommendation: That the City Council take the following actions:
1. Authorize the City Manager to execute a reimbursement agreement with
City of Monterey Park for the construction of New Avenue Rehabilitation; and
2. Authorize the City Manager to execute any amendment to the reimbursement
agreement, provided that any increase in the City's contribution for the
improvements is consistent with the executed agreement.
5. MATTERS FROM CITY MANAGER & STAFF
CEQA: The following items are not subject to the California Environmental Quality Act,
unless noted on the item.
A. Integrated Solid Waste Handling Services Procurement — Best and Final Offer
Proposal Results, Selection of Contractor and Award of Franchise Agreement
The City's exclusive franchise agreement for comprehensive refuse services with
Consolidated Disposal Services (dba Republic Services) is set to expire on
July 31, 2023. At the September 13, 2022, City Council Meeting, the City Council
awarded a contract for Solid Waste Consulting Services to R3 Consulting Group, Inc
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Rosemead City Council
Regular Meeting Agenda
May 9, 2023
(R3) to perform an assessment of the City's current solid waste programs and assist
with the procurement of a new integrated solid waste handling agreement. Staff and
R3 collaborated to create a Request for Proposals (RFP) document, create a draft
Integrated Solid Waste Handling Agreement, and met with the City Council on
November 8, 2022, for a solid waste procurement workshop. At the workshop, the
Council provided feedback on the RFP process, timeline, and desired services and
directed staff to proceed to issue the RFP for the City's integrated solid waste
handling agreement. The RFP document was released on November 17, 2022, and
on January 26, 2023, the City received five (5) proposals.
At the April 11, 2023, City Council meeting, the City Council directed staff to request
for Best and Final Offers (BAFOs) from the top two proposers, Republic Services
and Valley Vista Services. Staff met with each proposer on April 18, 2023, to discuss
the request for BAFOs and provided any necessary clarifications. A formal request
letter for BAFOs was sent to the proposers on April 19, 2023, and on April 27, 2023,
the City received BAFO proposals from Republic and Valley Vista Services.
Recommendation: That the City Council take the following actions:
1. Find the proposed action is categorically exempt under the California
Environmental Quality Act (CEQA) Guidelines in accordance with Section
15061(b)(3)
2. Provide direction on the inclusion of the SB 1383 Fee in the service rates.
3. Award an exclusive Franchise Agreement for solid waste handling services, with
a ten-year term, to one of the two finalists and adopt Resolution No. 2023-27,
entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA APPROVING THE
FRANCHISE AGREEMENT BETWEEN THE CITY AND
FOR THE COLLECTION AND
TRANSPORTATION OF SOLID WASTE, RECYCLABLE
MATERIALS, ORGANIC WASTE, AND CONSTRUCTION
AND DEMOLITION DEBRIS AND OTHER SPECIFIED
SERVICES.
4. Authorize the City Manager, in coordination with the City Attorney's Office, to
make minor changes to the Franchise Agreement to correct any irregularities,
typographical errors, or to make minor operational changes, and authorize the
City Manager to execute the final Franchise Agreement on behalf of the City; and
5. Direct the City Manager to set a public hearing upon the Service Rates, Franchise
Fee, and other City Fee proposed in the Franchise Agreement and to prepare and
mail the prescribed notice as required under Section 6 of Article XIILD of the
California Constitution.
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Rosemead City Council
Regular Meeting Agenda May 9, 2023
6. MATTERS FROM MAYOR & CITY COUNCIL
A. Report, Discussion, and Direction Regarding the Scope of Work for State Lobbyist
and Advocacy Services
At the February 28, 2023, City Council Meeting, the City Council requested that an
item be brought forward at a future meeting to discuss the scope of work for a Request
For Proposals ("RFP") related to State Lobbyist and Advocacy Services.
Additionally, the City Council requested a lobbying cost survey of comparable cities
by population in the San Gabriel Valley, or broader Los Angeles County, if
necessary. Both items are included in this report for City Council review and
discussion. Therefore, it is recommended that the City Council provide direction on
state lobbying and advocacy services.
Recommendation: That the City Council provide direction on the state lobbying and
advocacy services.
B. Council Comments
VANNEVEM13rolUIPLYN11 ML
The regular meeting of May 23 is cancelled. The neat scheduled meeting will be held on June
13, 2023 at 7:00 p.m. in the Rosemead City Hall Council Chamber.
POSTING AFFIDAVIT
I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct,
accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting,
per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley
Boulevard; Rosemead Community Recreation Center, 3936 N. Muscatel Avenue; Garvey
Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey Avenue,
United States Post Office, 8845 Valley Boulevard; Rosemead Library, 8800 Valley
Boulevard (temporarily closed); and on the City's website (www.cityofrosemead.org)
Ericka Hernandez, City Clerk
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Rosemead City Council
Regular Meeting Agenda
Mav 4, 2023
Date
May 9, 2023
EIVTtA D SCOOP
Today's Small Town America
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BEAUTIFICATION COMMISSION * PARKS COMMISSION
PLANNING COMMISSION * TRAFFIC COMMISSION
PUBLIC SAFETY COMMISSION
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COMMISSIONE APPLY BY MAY 31ST
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BEAUTIFYINGO E FAD TOGETHER
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NOMINATIONS BEING ACCEPTED
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May 30, 2023
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SHOW OFF YOUR ROSEMEAD SPIRIT!
ACCEPTINGNOW APPLICATIONS For more information on how to apply,
please contact Natalie Haworth at (626) 569-2100
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WW. CITY1.
8838 E. Valley Boulevard, Rosemead, CA 91770
City Hall is open Monday - Thursday from 7:00 a.m. — 6:00 p.m. City Hall is closed on Fridays.
T: (626) 569-2100 F: (626) 307-9218 W: www.cityofrosemead.org
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