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CC - Item 4F - Professional Service Agreement - Designing, Printing, and Mailing Services for Recreational BrochureROSEMEAD CITY COUNCIL STAFF REPORT TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: BEN KIM, CITY MANAGER 7 DATE: JUNE 27, 2023 SUBJECT: PROFESSIONAL SERVICE AGREEMENT — DESIGNING, PRINTING, AND MAILING SERVICES FOR RECREATIONAL BROCHURE SUMMARY The Recreation Brochure is the Parks and Recreation Department's program and activity guide. The City of Rosemead utilizes a provider to design, print, and mail the brochure to Rosemead residents. On May 17, 2023, staff issued a Request for Proposal for the printing and mailing services and received one proposal. Staff recommends that the City Council approve the Professional Services Agreement with The Sauce Creative Services for a two-year term for the designing, printing, and mailing of the Recreation Brochure. DISCUSSION The Parks and Recreation Department Recreation Brochure (Brochure) provides Rosemead residents with department information including special events, youth programs, older adult programs and resources, youth and adult classes, and other community information and resources. The Brochure is printed on a quarterly basis and over 17,000 copies are mailed to City residents. Additionally, copies are available at all City facilities. The printing schedule aligns with the registration schedule for the Parks and Recreation classes and programs, providing a Brochure during fall, winter, spring, and summer. Three providers submitted proposals in response to the RFP. A list of the proposals received is included below. AGENDA ITEM 4.F City Council Meering June 27, 2023 Page 2 of 3 Service Cost Per IssueCost Total Cost Per Issue Total Cost Providers (4 issues/ Year 1 (4 issues/ Year 2 Notes Year 1 Year 2 Total cost The Sauce includes design, Creative $25,341.23 $101,364.92 $26,037.64 $104,150.56 printing and Services mailing. Cost does not include postage fee or mailing Simpson services fees. Advertising $14,985.00 $59,940.00 XX XX Any additional design services will incur a cost of $120.00 per hour. Total cost We The $33,300.00 $133,200.00 XX XX includes design, Creative printing and mailing. Though the cost per issue offered by Simpson Advertising is lower, staff is recommending that the City enter into an agreement with The Sauce Creative Services, as this provider has proposed a more definite proposal for the two-year term which includes all costs. The Parks and Recreation Department has worked with The Sauce Creative Services for printing the Brochure in the past and is confident in the quality of their work and service that they provide. The proposal by The Sauce is attached as Exhibit C. The total cost of the quarterly brochure is $101,364.92. The proposed FY 2023-24 budget includes a total of $92,800 for the designing, printing, and mailing of the brochure. Staff plan to use budget savings to cover the shortfall amount of $8,564.92. ENVIRONMENTAL REVIEW City staff has determined, in accordance with Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines, that this project is not subject to CEQA review because it can be seen with certainty that there is no possibility that the design, printing, and mailing of the Brochure will have a significant effect on the environment. City Council Meeting June 27, 2023 Page 3 of 3 STAFF RECOMMENDATION Staff recommends that the City Council approve the Professional Services Agreement with The Sauce Creative Services to provide designing, printing, and mailing services, and authorize the City Manager to execute the agreement. FISCAL IMPACT The total cost of printing and mailing the Recreational Brochure is $101,364.92. The Fiscal Year 2023-24 budget has funds in the Parks and Recreation Account 101-4040- 5440, in the amount of $80,000.00 and Account 101-4040-5665 in the amount of $12,800.00 for a total budgeted amount of $92,800.00. Staff plan to use budget savings to cover the shortfall amount of $8,564.92. STRATEGIC PLAN IMPACT The project is consistent with the Strategic Plan's guiding principle for fiduciary responsibility of providing full transparency in financial management of City's finances and providing quality of life enhancement. PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification. Submitted by: Q:�ar Tom Soecking Director of Parks & Recreation Attachment A: Creative Design, Printing, and Mailing Services Request for Proposal Attachment B: Professional Services Agreement Attachment C: The Sauce Creative Services Proposal Attachment A Creative Design, Printing, and Mailing Services Request for Proposal City of Rosemead —Design, Printing, and Mailing Services for P&R Seasonal Brochure Request for Proposal No. 2023-10 REQUEST FOR PROPOSAL NO. 2023-10 CREATIVE DESIGN, PRINTING, AND MAILING SERVICES FOR THE PARKS AND RECREATION SEASONAL BROCHURE SUBMITTALS: Three (3) bound copies and one (1) electronic PDF file on a flash drive of the proposal in sealed envelope(s) must be received by the City of Rosemead's City Clerk's Office by no later than Wednesday, May 17, 2023 at 10:00 a.m. or Electronic proposal submittal through the City of Rosemead Vendor Portal hosted by PlanetBids at: https://pbsystem.planetbids.com/portal/54150/portal-home Proposals submitted through PlanetBids Vendor Portal shall be submitted no later than Wednesday, May 17, 2023 at 10:00 a.m. PROPOSALS RECEIVED AFTER THE TIME AND DATE STATED ABOVE SHALL NOT BE CONSIDERED. FACSIMILE AND E-MAIL PROPOSAL WILL NOT BE ACCEPTED. INQUIRIES: Direct questions for clarification on Request for Proposal documents to Kendahl Gottes, Administrative Specialist (626) 569-2162 or kgottes@citvofrosemead.org MODIFICATIONS: Any modification of this Request for Proposal will be provided to consultants who request notification of any modifications. ISSUANCE DATE: April 24, 2023 City of Rosemead —Design, Printing, and Mailing Services for P&R Seasonal Brochure Request for Proposal No. 2023-10 CONTENTS A. Introduction..........................................................................................................................................3 B. Background...........................................................................................................................................3 C. Scope of Services..................................................................................................................................3 D. Submittal Requirements......................................................................................................................4 E. Selection Process and Scheduled.......................................................................................................5 F. Submittal Deadlines.............................................................................................................................5 G. Inquiries .................................................................................................................................................6 ATTACHMENT A: Draft Professional Services Agreement City of Rosemead —Design, Printing, and Mailing Services for P&R Seasonal Brochure Request for Proposal No. 2023-10 A. INTRODUCTION The City of Rosemead seeks to award a two-year contract for creative design, printing, and mailing services to a printing firm that can fulfill the City's needs. The chosen vendor will need to show a record of reliability and quality, as well as the ability to meet tight deadlines and provide competitive pricing. B. BACKGROUND The City of Rosemead is a suburb located in the San Gabriel Valley, 10 miles east of downtown Los Angeles. It is bounded on the north by the cities of Temple City and San Gabriel, on the west by Monterey Park, Alhambra, and the unincorporated Los Angeles County community of South San Gabriel, on the south by Montebello, plus by EI Monte and South EI Monte on the east. The City is 5.5 square miles (2,344 -acres) in size. Rosemead is a working-class suburb with a diverse population base. According to the 2010 Census, the City had a population of 53,764. The estimated makeup of the City was 4.7% White, 0.3% African American, 60.3% Asian, 33% Hispanic/Latino (of any race), and 0.7% Non -Hispanic Other. As a substantially built -out city, Rosemead only added 259 residents to its population during the last decade (2000-2010). Rosemead operates under the Council/Manager form of government. The City Council is elected at large to four years, overlapping terms. The Mayor is elected by a majority vote of the City Council and rotates each year. The City Manager is appointed by and assists with carrying out the vision of the City Council. The Parks and Recreation Department serves under the direction of the Director of Parks and Recreation, Tom Boecking. The Department combines the functions of managing citywide recreational activities, all annual citywide events, sports, running an aquatic center, and managing multiple community centers, as well as distributing the City's quarterly newsletter. C. SCOPE OF SERVICES Please see ATTACHMENT A: EXHIBIT A. D. SUBMITTAL REQUIREMENTS 1. Introductory Letter This letter should be on company letterhead and addressed to the City's Parks and Recreation Director, Tom Boecking, and should summarize the major points contained in the proposal and should be signed by a representative of the firm with the authority to negotiate and bind the firm. Indicate in the letter whether there are any conflicts of interest that would limit the firm's ability to provide the requested services. 2. Background, Experience and Financial Stability a. Each Proposer shall provide a summary statement outlining the firm's history and City of Rosemead —Design, Printing, and Mailing Services for P&R Seasonal Brochure Request for Proposal No. 2023-10 experience, including experience within the last five years. b. Each Proposer is to provide information and location of the firm's active print facility/facilities from which the proposer will be conducting printing services. c. Each Proposer shall certify that it has the financial capacity to provide services outlined in this RFP for a period of two years and there are no pending litigations, bankruptcy proceedings or financial events against the organization that m y impact its financial capacity. 3. Proposed Materials and Services Proposal should indicate the company's system profile, including types of printers, paper stock availability, and any other relevant materials and services for this proposal. 4. Samples Include printed samples of the print materials listed in the requested Scope of Services. S. References References will be contacted as part of the selection process. References should include the contact's name, title, company/organization, address, e-mail and phone number. Provide a minimum of four (4) references. The Proposer shall disclose any financial, business, or other relationship with the City that may have an impact upon the outcome of this contract and shall also list current clients who may have a financial interest in the outcome of this contract. 6. Cost Proposal Provide one copy of the cost proposal and make clear all extra fees. E. SELECTION PROCESS AND SCHEDULE The proposal received will be evaluated and ranked according to the following criteria points: Description Percentage Pricing 40% Quality of design and printed samples 30% Printing service abilities, reliability, and availability 20% Background, references, experience, and financial stability 10% Total 100% If there are unresolved issues and negotiations are unsuccessful with the top ranked firm, negotiations with that firm will be formally terminated and the City may attempt to negotiate an agreement with the next highest ranked firm. Aside from announcing the top ranked proposals, the rankings will be kept confidential. Award of the selected firm's contract may be subject to City Council approval. City of Rosemead —Design, Printing, and Mailing Services for P&R Seasonal Brochure Request for Proposal No. 2023-10 F. SUBMITTAL DEADLINES Below is the tentative RFP schedule, subject to change: Description Dates RFP Issuance April 24, 2023 Deadline for Submittal of Questions May 9, 2023 Staff Responses to Questions May 10, 2023 Deadline for Submittals of Proposal May 17, 2023 Proposal Review and Selection May 18 — May 31, 2023 Award of Contract (approx.) June 13, 2023 Hardcopy or Electronic proposals will be accepted as follows: • Hardcopy Proposal Submittals The City must receive three (3) sets of proposals from interested firms no later than 10:00 a.m. on May 17, 2023. Please submit all proposals to: Request for Proposal — Quarterly Recreation Brochure ATTN: Ericka Hernandez, City Clerk City of Rosemead I City Clerk's Office 8858 E. Valley Blvd. Rosemead, CA 91770 • Electronic Proposal Submittals: Electronic proposal submittal through the City of Rosemead Vendor Portal hosted by PlanetBids at: https://Pbsystem.planetbids.com/portal/54150/`portal-home Proposal submittal due date is May 17, 2023, at 10:00 a.m. Late proposals will not be accepted. Faxed, e-mailed or late proposals will not be accepted. Hand -carried proposals will be accepted before the response due date and time at the address above during normal business hours of 7:00 a.m. through 6:00 p.m., Monday through Thursday. City of Rosemead City Hall is closed on Fridays. City of Rosemead —Design, Printing, and Mailing Services for P&R Seasonal Brochure Request for Proposal No. 2023-10 G. INQUIRIES Questions about this Request for Proposal should be made by phone (626) 569-2162 or e-mailed to kgottes@cityofrosemead.org. All questions must be submitted by 10:00 a.m. Tuesday, May 9, 2023. If appropriate, responses will be posted on the City website with this RFP by close of business on Wednesday, May 10, 2023. City of Rosemead —Design, Printing, and Mailing Services for P&R Seasonal Brochure Request for Proposal No. 2023-10 ATTACHMENT A (DRAFT) PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN CITY OF ROSEMEAD CONSULTANT This PROFESSIONAL SERVICE AGREEMENT (PSA) ("AGREEMENT"), is made and effective as of [Insert date], between the ("AGENCY") [Insert agency name], a municipal corporation and [Insert consultant], [a sole proprietorship, partnership, limited liability partnership, corporation] ("CONSULTANT"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: I. TERM This AGREEMENT shall commence on [Insert date] and shall remain and continue in effect until tasks described herein are completed, but in no event later than [Insert date] unless sooner terminated pursuant to the provisions of this AGREEMENT. 11. SERVICES CONSULTANT shall perform the tasks described and set forth in EXHIBIT A, attached hereto and incorporated herein as though set forth in full. CONSULTANT shall complete the tasks according to the schedule of performance which is also set forth in EXHIBIT A. To the extent that EXHIBIT A is a proposal from CONSULTANT, such proposal is incorporated only for the description of the scope of services and no other terms and conditions from any such proposal shall apply to this AGREEMENT unless specifically agreed to in writing. Ilt. PERFORMANCE CONSULTANT shall at all times faithfully, competently and to the best of his/her ability, experience, and talent, perform all tasks described herein. CONSULTANT shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of CONSULTANT hereunder in meeting its obligations under this AGREEMENT. City of Rosemead —Design, Printing, and Mailing Services for P&R Seasonal Brochure Request for Proposal No. 2023-10 IV. AGENCY MANAGEMENT Agency's [Insert title] shall represent AGENCY in all matters pertaining to the administration of this AGREEMENT, review and approval of all products submitted by CONSULTANT, but not including the authority to enlarge the Tasks to Be Performed or change the compensation due to CONSULTANT. Agency's Manager shall be authorized to act on AGENCY's behalf and to execute all necessary documents which enlarge the Tasks to Be Performed or change CONSULTANT's compensation, subject to Section 5 hereof. V. PAYMENT A. The AGENCY agrees to pay CONSULTANT on a quarterly basis, in accordance with the payment rates and terms and the schedule of payment as set forth in EXHIBIT B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed [Insert amount] dollars ($_.00) for the total term of the AGREEMENT unless additional payment is approved as provided in this AGREEMENT. CONSULTANT shall not be compensated for any services rendered in connection with its performance of this AGREEMENT which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the Agency Manager. CONSULTANT shall be compensated for any additional services in the amounts and in the manner as agreed to by Agency Manager and CONSULTANT atthe time AGENCY's written authorization is given to CONSULTANT forthe performance of said services. The Agency Manager may approve additional work not to exceed ten percent (10%) of the amount of the AGREEMENT, but in no event shall such sum exceed ten -thousand dollars ($10,000.00). Any additional work in excess of this amount shall be approved by the Governing Board. C. CONSULTANT will submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the AGENCY disputes any of CONSULTANT's fees it shall give written notice to CONSULTANT within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this AGREEMENT shall be made within forty-five (45) days of receipt of an invoice, therefore. D. If the CONSULTANT fails to provide any portion of the agreed upon list of equipment and services provided in the Scope of Services, Attachment A, the CONSULTANT will reimburse the AGENCY based on the list of costs provided. VI. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE City of Rosemead —Design, Printing, and Mailing Services for P&R Seasonal Brochure Request for Proposal No. 2023-10 A. The AGENCY may at any time, for any reason, with or without cause, suspend or terminate this AGREEMENT, or any portion hereof, by serving upon the CONSULTANT at least ten (10) days prior written notice. Upon receipt of said notice, the CONSULTANT shall immediately cease all work under this AGREEMENT, unless the notice provides otherwise. If the AGENCY suspends or terminates a portion of this AGREEMENT such suspension or termination shall not make void or invalidate the remainder of this AGREEMENT. B. In the event this AGREEMENT is terminated pursuant to this Section, the AGENCY shall pay to CONSULTANT the actual value of the work performed up to the time of termination, provided that the work performed is of value to the AGENCY. Upon termination of the AGREEMENT pursuant to this Section, the CONSULTANT will submit an invoice to the AGENCY pursuant to Section 5. VII. DEFAULT OF CONSULTANT A. The CONSULTANT's failure to comply with the provisions of this AGREEMENT shall constitute a default. In the event that CONSULTANT is in default for cause under the terms of this AGREEMENT, AGENCY shall have no obligation or duty to continue compensating CONSULTANT for any work performed after the date of default and can terminate this AGREEMENT immediately by written notice to the CONSULTANT. If such failure by the CONSULTANT to make progress in the performance of work hereunder arises out causes beyond the CONSULTANT's control, and without fault or negligence of the CONSULTANT, it shall not be considered a default. B. If the Agency Manager or his/her designee determines that the CONSULTANT is in default in the performance of any of the terms or conditions of this AGREEMENT, he/she shall cause to be served upon the CONSULTANT a written notice of the default. The CONSULTANT shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the CONSULTANT fails to cure its default within such period of time or fails to present the AGENCY with a written plan for the cure of the default, the AGENCY shall have the right, notwithstanding any other provision of this AGREEMENT, to terminate this AGREEMENT without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this AGREEMENT. VIII. OWNERSHIP OF DOCUMENTS A. CONSULTANT shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by AGENCY that relate to the performance of services under this AGREEMENT. CONSULTANT shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with City of Rosemead —Design, Printing, and Mailing Services for P&R Seasonal Brochure Request for Proposal No. 2023-10 generally accepted accounting principles and shall be clearly identified and readily accessible. CONSULTANT shall provide free access to the representatives of AGENCY or its designees at reasonable times to such books and records; shall give AGENCY the right to examine and audit said books and records; shall permit AGENCY to make transcripts or copies therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this AGREEMENT. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. B. Upon completion of, or in the event of termination or suspension of this AGREEMENT, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this AGREEMENT shall become the sole property of the AGENCY and may be used, reused, or otherwise disposed of by the AGENCY without the permission of the CONSULTANT. With respect to computer files, CONSULTANT shall make available to the AGENCY, at the CONSULTANT's office and upon reasonable written request by the AGENCY, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. CONSULTANT hereby grants to AGENCY all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by CONSULTANT in the course of providing the services under this AGREEMENT. IX. INDEMNIFICATION AND DEFENSE A. Indemnity To the fullest extent permitted by law, CONSULTANT shall indemnify and hold harmless AGENCY and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including legal counsel's fees and costs, caused in whole or in part by the negligent or wrongful act, error or omission of CONSULTANT, its officers, agents, employees or subconsultants (or any agency or individual that CONSULTANT shall bear the legal liability thereof) in the performance of services under this AGREEMENT. CONSULTANT's duty to indemnify and hold harmless AGENCY shall not extend to the AGENCY's sole or active negligence. B. Duty to defend In the event the AGENCY, its officers, employees, agents and/or volunteers are made a party to any action, lawsuit, or other adversarial proceeding arising from the performance of the services encompassed by this AGREEMENT, and upon demand by AGENCY, CONSULTANT shall defend the AGENCY at CONSULTANT's cost or at AGENCY's option, to reimburse AGENCY for its costs of defense, City of Rosemead —Design, Printing, and Mailing Services for P&R Seasonal Brochure Request for Proposal No. 2023-10 including reasonable attorney's fees and costs incurred in the defense of such matters to the extent the matters arise from, relate to or are caused by CONSULTANT's negligent acts, errors or omissions. Payment by AGENCY is not a condition precedent to enforcement of this indemnity. In the event of any dispute between CONSULTANT and AGENCY, as to whether liability arises from the sole or active negligence of the AGENCY or its officers, employees, or agents, CONSULTANT will be obligated to pay for AGENCY's defense until such time as a final judgment has been entered adjudicating the AGENCY as solely or actively negligent. CONSULTANT will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney's fees, expert fees and costs of litigation. X. INSURANCE CONSULTANT shall maintain prior to the beginning of and for the duration of this AGREEMENT insurance coverage as specified in EXHIBIT C attached to and part of this AGREEMENT. XI. INDEPENDENT CONSULTANT A. CONSULTANT is and shall at all times remain as to the AGENCY a wholly independent consultant and/or independent contractor. The personnel performing the services under this AGREEMENT on behalf of CONSULTANT shall at all times be under CONSULTANT's exclusive direction and control. Neither AGENCY nor any of its officers, employees, or agents shall have control over the conduct of CONSULTANT or any of CONSULTANT's officers, employees, or agents, except as set forth in this AGREEMENT. CONSULTANT shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the AGENCY. CONSULTANT shall not incur or have the power to incur any debt, obligation, or liability whatever against AGENCY, or bind AGENCY in any manner. B. No employee benefits shall be available to CONSULTANT in connection with the performance of this AGREEMENT. Except for the fees paid to CONSULTANT as provided in the AGREEMENT, AGENCY shall not pay salaries, wages, or other compensation to CONSULTANT for performing services hereunder for AGENCY. AGENCY shall not be liable for compensation or indemnification to CONSULTANT for injury or sickness arising out of performing services hereunder. XII. LEGAL RESPONSIBILITIES The CONSULTANT shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this AGREEMENT. The CONSULTANT shall at all times observe and comply with all such laws and regulations. The AGENCY, and its officers and employees, City of Rosemead —Design, Printing, and Mailing Services for P&R Seasonal Brochure Request for Proposal No. 2023-10 shall not be liable at law or in equity occasioned by failure of the CONSULTANT to comply with this Section. XIII. UNDUE INFLUENCE CONSULTANT declares and warrants that no undue influence or pressure was used against or in concert with any officer or employee of the AGENCY in connection with the award, terms or implementation of this AGREEMENT, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the AGENCY has or will receive compensation, directly or indirectly, from CONSULTANT, or from any officer, employee or agent of CONSULTANT, in connection with the award of this AGREEMENT or any work to be conducted as a result of this AGREEMENT. Violation of this Section shall be a material breach of this AGREEMENT entitling the AGENCY to any and all remedies at law or in equity. XIV. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES No member, officer, or employee of AGENCY, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub -agreement, or the proceeds thereof, for work to be performed in connection with the Project performed under this AGREEMENT. XV. RELEASE OF INFORMATION/CONFLICTS OF INTEREST A. All information gained by CONSULTANT in performance of this AGREEMENT shall be considered confidential and shall not be released by CONSULTANT without AGENCY's prior written authorization. CONSULTANT, its officers, employees, agents, or subconsultants, shall not without written authorization from the Agency Manager or unless requested by the Agency Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this AGREEMENT or relating to any project or property located within the AGENCY. Response to a subpoena or court order shall not be considered "voluntary" provided CONSULTANT gives AGENCY notice of such court order or subpoena. B. CONSULTANT shall promptly notify AGENCY should CONSULTANT, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request ("Discovery'), court order, or subpoena from any person or party regarding this AGREEMENT and the work performed there under or with respect to any project or property located within the AGENCY, unless the AGENCY is a party to any lawsuit, arbitration, or administrative proceeding connected to such Discovery, or unless CONSULTANT is prohibited by City of Rosemead —Design, Printing, and Mailing Services for P&R Seasonal Brochure Request for Proposal No. 2023-10 law from informing the AGENCY of such Discovery. AGENCY retains the right, but has no obligation, to represent CONSULTANT and/or be present at any deposition, hearing, or similar proceeding as allowed by law. Unless AGENCY is a party to the lawsuit, arbitration, or administrative proceeding and is adverse to CONSULTANT in such proceeding, CONSULTANT agrees to cooperate fully with AGENCY and to provide the opportunity to review any response to discovery requests provided by CONSULTANT. However, AGENCY's right to review any such response does not imply or mean the right by AGENCY to control, direct, or rewrite said response. XVI. NOTICES Any notices which either party may desire to give to the other party under this AGREEMENT must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice: To AGENCY: [Insert agency] Attention: Agency Clerk To CONSULTANT: XVII. ASSIGNMENT The CONSULTANT shall not assign the performance of this AGREEMENT, nor any part thereof, nor any monies due hereunder, without prior written consent of the AGENCY. Because of the personal nature of the services to be rendered pursuant to this AGREEMENT, only CONSULTANT shall perform the services described in this AGREEMENT. [Insert name] may use assistants, under his/her direct supervision, to perform some of the services under this AGREEMENT. CONSULTANT shall provide AGENCY fourteen (14) days' notice prior to the departure of [Insert name] from CONSULTANT's employ. Should he/she leave CONSULTANT's employ, the AGENCY shall have the option to immediately terminate this AGREEMENT, within three (3) days of the close of said notice period. Upon termination of this Agreement, CONSULTANT's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Governing Board and the CONSULTANT. Before retaining or contracting with any CONSULTANT for any services under this AGREEMENT, CONSULTANT shall provide AGENCY with the identity of the proposed City of Rosemead —Design, Printing, and Mailing Services for P&R Seasonal Brochure Request for Proposal No. 2023-10 CONSULTANT, a copy of the proposed written contract between CONSULTANT and such sub -consultant which shall include and indemnity provision similar to the one provided herein and identifying AGENCY as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed sub -consultant carries insurance at least equal to that required by this AGREEMENT or obtain a written waiver from AGENCY for such insurance. XVIII. LICENSES At all times during the term of this AGREEMENT, CONSULTANT shall have in full force and effect, all licenses required of it by law for the performance of the services described in this AGREEMENT. XIX. GOVERNING LAW The AGENCY and CONSULTANT understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this AGREEMENT and also govern the interpretation of this Agreement. Any litigation concerning this AGREEMENT shall take place in the municipal, superior, orfederal district court with jurisdiction over the AGENCY. XX. ENTIRE AGREEMENT This AGREEMENT contains the entire understanding between the parties relating to the obligations of the parties described in this AGREEMENT. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this AGREEMENT or with respect to the terms and conditions of this AGREEMENT, are merged into this AGREEMENT and shall be of no further force or effect. Each party is entering into this AGREEMENT based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. XXI. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL CONSULTANT is bound by the contents of AGENCY's Request for Proposal, EXHIBIT "D" hereto and incorporated herein by this reference, and the contents of the proposal submitted by the CONSULTANT, EXHIBIT "E" hereto. In the event of conflict, the requirements of AGENCY's Request for Proposals and this AGREEMENT shall take precedence over those contained in the CONSULTANT's proposals. The incorporation of the CONSULTANT's proposal shall be for the scope of services to be provided only, and any other terms and conditions included in such proposal shall have no force and effect on this AGREEMENT or the relationship between CONSULTANT and/or AGENCY, unless expressly agreed to in writing. City of Rosemead —Design, Printing, and Mailing Services for P&R Seasonal Brochure Request for Proposal No. 2023-10 XXII. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this AGREEMENT on behalf of CONSULTANT warrants and represents that he/she has the authority to execute this AGREEMENT on behalf of the CONSULTANT and has the authority to bind CONSULTANT to the performance of its obligations hereunder. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed the day and year first above written. CONSULTANT By: (Signature) (Consultant Name) (Title) [City of Rosemead] A Municipal Corporation City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney 0 EXHIBITs: EXHIBIT A Scope of Services EXHIBIT B Payment Schedule EXHIBIT C Insurance Requirements EXHIBIT D Request for Proposal City of Rosemead —Design, Printing, and Mailing Services for P&R Seasonal Brochure Request for Proposal No. 2023-10 EXHIBIT E Consultant's Proposal City of Rosemead — Design and Printing Services for P&R Seasonal Brochure Request for Proposal No. 2019-1X EXHIBIT A CITY OF ROSEMEAD — SCOPE OF SERVICES The City requests that proposals contain the following: Pricing and Samples for the following print materials: 1. Quarterly Seasonal City Brochure a. Creative design services following an established calendar with department staff. b. Specs: Self cover 4/4 60# #4, gloss book, Fall, Winter, Spring, and Summer (40 pgs.), b. Color/Stitching: Multi -Color, stich and trim to 8 -1/8 x 10 - 1/4 c. Print: Double -Sided d. Quantity Pricing: 16,770 each printing, four per year (Fall, Winter, Spring, and Summer) e. Material: Recycled material; glossy f. Mail/Postage: Prep and mail approx. 16,040 copies in bundle ties of 50 to EI Monte Post Office, postage cost, and deliver 960 copies to the Rosemead Community Center All quotes should be itemized and include all of the following: 1. Creative design services. 2. Materials (e.g. specific paper used) 2. Minimum turnaround time for each item above with any additional fees for rush services 3. Delivery fee and areas, if applicable 4. Scope of in-house design services to create and edit files and any additional fees for these services 5. Process for requesting and submitting projects City of Rosemead — Design and Printing Services for P&R Seasonal Brochure Request for Proposal No. 2019-1X EXHIBIT B PAYMENT SCHEDULE City of Rosemead — Design and Printing Services for P&R Seasonal Brochure Request for Proposal No. 2019-1X EXHIBIT C INSURANCE REQUIREMENTS Without limiting CONSULTANT's indemnification of AGENCY, and prior to commencement of Work, CONSULTANT shall obtain, provide and maintain at its own expense during the term of this AGREEMENT, policies of insurance of the type and amounts described below and in a form satisfactory to AGENCY. Note: Verify minimum limit for each coverage with Risk Manager. General liability insurance. CONSULTANT shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted. Automobile liability insurance. CONSULTANT shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this AGREEMENT, including coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. Professional liability (errors & omissions) insurance. CONSULTANT shall maintain professional liability insurance that covers the Services to be performed in connection with this AGREEMENT, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this AGREEMENT and CONSULTANT agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this AGREEMENT. Note: May need to delete workers' compensation and employer's liability insurance requirements for certain sole proprietorships, partnerships, or corporations without employees. Workers' compensation insurance. CONSULTANT shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at least $1,000,000). CONSULTANT shall submit to AGENCY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of AGENCY, its officers, agents, employees and volunteers. Other provisions or requirements Proof of insurance. CONSULTANT shall provide certificates of insurance to AGENCY as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation. Insurance certificates and endorsements must be approved by Agency's City of Rosemead — Design and Printing Services for P&R Seasonal Brochure Request for Proposal No. 2019 -IX Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with AGENCY at all times during the term of this contract. AGENCY reserves the right to require complete, certified copies of all required insurance policies, at any time. Duration of coverage. CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by CONSULTANT, his agents, representatives, employees or subconsultants. Primary/noncontributing. Coverage provided by CONSULTANT shall be primary and any insurance or self-insurance procured or maintained by AGENCY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non- contributory basis for the benefit of AGENCY before the AGENCY's own insurance or self- insurance shall be called upon to protect it as a named insured. Agency's rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these specifications or is canceled and not replaced, AGENCY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by AGENCY will be promptly reimbursed by CONSULTANT or AGENCY will withhold amounts sufficient to pay premium from CONSULTANT payments. In the alternative, AGENCY may cancel this AGREEMENT. Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the Agency's Risk Manager. Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against AGENCY, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow CONSULTANT or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. CONSULTANT hereby waives its own right of recovery against AGENCY, and shall require similar written express waivers and insurance clauses from each of its subconsultants. Enforcement of contract provisions (non estoppel). CONSULTANT acknowledges and agrees that any actual or alleged failure on the part of the AGENCY to inform CONSULTANT of non- compliance with any requirement imposes no additional obligations on the AGENCY nor does it waive any rights hereunder. City of Rosemead — Design and Printing Services for P&R Seasonal Brochure Request for Proposal No. 2019-1X Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the AGENCY requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the AGENCY. Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to AGENCY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. Additional insured status. General liability policies shall provide or be endorsed to provide that AGENCY and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to AGENCY and approved of in writing. Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer's limits of liability. The policy(ies) shall not contain any cross -liability exclusions. Pass through clause. CONSULTANT agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by CONSULTANT, provide the same minimum insurance coverage and endorsements required of CONSULTANT. CONSULTANT agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. CONSULTANT agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to AGENCY for review. Agency's right to revise specifications. The AGENCY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the CONSULTANT ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the CONSULTANT, the AGENCY and CONSULTANT may renegotiate CONSULTANT's compensation. Self-insured retentions. Any self-insured retentions must be declared to and approved by AGENCY. AGENCY reserves the right to require that self-insured retentions be eliminated, City of Rosemead — Design and Printing Services for P&R Seasonal Brochure Request for Proposal No. 2019-1X lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by AGENCY. Timely notice of claims. CONSULTANT shall give AGENCY prompt and timely notice of claims made or suits instituted that arise out of or result from CONSULTANT's performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies. Additional insurance. CONSULTANTshall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. City of Rosemead — Design and Printing Services for P&R Seasonal Brochure Request for Proposal No. 2019-1X EXHIBIT D REQUEST FOR PROPOSAL City of Rosemead — Design and Printing Services for P&R Seasonal Brochure Request for Proposal No. 2019-1X EXHIBIT E CONSULTANT'S PROPOSAL Attachment B Professional Services Agreement PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN CITY OF ROSEMEAD AND THE SAUCE CREATIVE SERVICE CORP AGREEMENT This PROFESSIONAL SERVICE AGREEMENT (PSA) ("AGREEMENT"), is made and effective as of June 27, 2023 between the ("AGENCY") City of Rosemead, a municipal corporation and The Sauce Creative Services Corp ("CONSULTANT"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: I. TERM This AGREEMENT shall commence on July 1, 2023 and shall remain and continue in effect until tasks described herein are completed, but in no event laterthan June 30, 2025 unless sooner terminated pursuant to the provisions of this AGREEMENT. II. SERVICES CONSULTANT shall perform the tasks described and set forth in EXHIBIT A, attached hereto and incorporated herein as though set forth in full. CONSULTANT shall complete the tasks according to the schedule of performance which is also set forth in EXHIBIT A. To the extent that EXHIBIT A is a proposal from CONSULTANT, such proposal is incorporated only for the description of the scope of services and no other terms and conditions from any such proposal shall apply to this AGREEMENT unless specifically agreed to in writing. CONSULTANT shall at all times faithfully, competently and to the best of his/her ability, experience, and talent, perform all tasks described herein. CONSULTANT shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of CONSULTANT hereunder in meeting its obligations under this AGREEMENT. IV. AGENCY MANAGEMENT Agency's owner shall represent AGENCY in all matters pertaining to the administration of this AGREEMENT, review and approval of all products submitted by CONSULTANT, but not including the authority to enlarge the Tasks to Be Performed or change the compensation due to CONSULTANT. Agency's Manager shall be authorized to act on AGENCY's behalf and to execute all necessary documents which enlarge the Tasks to Be Performed or change CONSULTANT's compensation, subject to Section 5 hereof. V. PAYMENT A. The AGENCY agrees to pay CONSULTANT on a quarterly basis, in accordance with the payment rates and terms and the schedule of payment as set forth in EXHIBIT B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed one hundred and one thousand three hundred sixty-four and ninety two cents ($101,364.92) for year one, July 1, 2023 to June 30, 2024 and one hundred and four thousand, one hundred fifty dollars and fifty six cents for year two, July 1, 2024 to June 30, 2025 unless additional payment is approved as provided in this AGREEMENT. B. CONSULTANT shall not be compensated for any services rendered in connection with its performance of this AGREEMENT which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the Agency Manager. CONSULTANT shall be compensated for any additional services in the amounts and in the manner as agreed to by Agency Manager and CONSULTANT at the time AGENCY's written authorization is given to CONSULTANT forthe performance of said services. The Agency Manager may approve additional work not to exceed ten percent (10°x) of the amount of the AGREEMENT, but in no event shall such sum exceed ten -thousand dollars ($10,000.00). Any additional work in excess of this amount shall be approved by the Governing Board. C. CONSULTANT will submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the AGENCY disputes any of CONSULTANT's fees it shall give written notice to CONSULTANT within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this AGREEMENT shall be made within forty-five (45) days of receipt of an invoice therefore. VI. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE A. The AGENCY may at any time, for any reason, with or without cause, suspend or terminate this AGREEMENT, or any portion hereof, by serving upon the CONSULTANT at least ten (10) days prior written notice. Upon receipt of said notice, the CONSULTANT shall immediately cease all work under this AGREEMENT, unless the notice provides otherwise. If the AGENCY suspends or terminates a portion of this AGREEMENT such suspension or termination shall not make void or invalidate the remainder of this AGREEMENT. B. In the event this AGREEMENT is terminated pursuant to this Section, the AGENCY shall pay to CONSULTANT the actual value of the work performed up to the time of termination, provided that the work performed is of value to the AGENCY. Upon termination of the AGREEMENT pursuant to this Section, the CONSULTANT will submit an invoice to the AGENCY pursuant to Section 5. VII. DEFAULT OF CONSULTANT A. The CONSULTANT's failure to comply with the provisions of this AGREEMENT shall constitute a default. In the event that CONSULTANT is in default for cause under the terms of this AGREEMENT, AGENCY shall have no obligation or duty to continue compensating CONSULTANT for any work performed after the date of default and can terminate this AGREEMENT immediately by written notice to the CONSULTANT. If such failure by the CONSULTANT to make progress in the performance of work hereunder arises out causes beyond the CONSULTANT's control, and without fault or negligence of the CONSULTANT, it shall not be considered a default. B. If the Agency Manager or his/her designee determines that the CONSULTANT is in default in the performance of any of the terms or conditions of this AGREEMENT, he/she shall cause to be served upon the CONSULTANT a written notice of the default. The CONSULTANT shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the CONSULTANT fails to cure its default within such period of time or fails to present the AGENCY with a written plan for the cure of the default, the AGENCY shall have the right, notwithstanding any other provision of this AGREEMENT, to terminate this AGREEMENT without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this AGREEMENT. VIII. OWNERSHIP OF DOCUMENTS A. CONSULTANT shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by AGENCY that relate to the performance of services under this AGREEMENT. CONSULTANT shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. CONSULTANT shall provide free access to the representatives of AGENCY or its designees at reasonable times to such books and records; shall give AGENCY the right to examine and audit said books and records; shall permit AGENCY to make transcripts or copies therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this AGREEMENT. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. B. Upon completion of, or in the event of termination or suspension of this AGREEMENT, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this AGREEMENT shall become the sole property of the AGENCY and may be used, reused, or otherwise disposed of by the AGENCY without the permission of the CONSULTANT. With respect to computer files, CONSULTANT shall make available to the AGENCY, at the CONSULTANT's office and upon reasonable written request by the AGENCY, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. CONSULTANT hereby grants to AGENCY all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by CONSULTANT in the course of providing the services under this AGREEMENT. IX. INDEMNIFICATION AND DEFENSE A. Indemnity To the fullest extent permitted by law, CONSULTANT shall indemnify and hold harmless AGENCY and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including legal counsel's fees and costs, caused in whole or in part by the negligent or wrongful act, error or omission of CONSULTANT, its officers, agents, employees or subconsultants (or any agency or individual that CONSULTANT shall bear the legal liability thereof) in the performance of services under this AGREEMENT. CONSULTANT's duty to indemnify and hold harmless AGENCY shall not extend to the AGENCY's sole or active negligence. B. Duty to defend In the event the AGENCY, its officers, employees, agents and/or volunteers are made a party to any action, lawsuit, or other adversarial proceeding arising from the performance of the services encompassed by this AGREEMENT, and upon demand by AGENCY, CONSULTANT shall defend the AGENCY at CONSULTANT's cost or at AGENCY's option, to reimburse AGENCY for its costs of defense, including reasonable attorney's fees and costs incurred in the defense of such matters to the extent the matters arise from, relate to or are caused by CONSULTANT's negligent acts, errors or omissions. Payment by AGENCY is not a condition precedent to enforcement of this indemnity. In the event of any dispute between CONSULTANT and AGENCY, as to whether liability arises from the sole or active negligence of the AGENCY or its officers, employees, or agents, CONSULTANT will be obligated to pay for AGENCY's defense until such time as a final judgment has been entered adjudicating the AGENCY as solely or actively negligent. CONSULTANT will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney's fees, expert fees and costs of litigation. X. INSURANCE CONSULTANT shall maintain prior to the beginning of and for the duration of this AGREEMENT insurance coverage as specified in EXHIBIT C attached to and part of this AGREEMENT. XI. INDEPENDENT CONSULTANT A. CONSULTANT is and shall at all times remain as to the AGENCY a wholly independent consultant and/or independent contractor. The personnel performing the services under this AGREEMENT on behalf of CONSULTANT shall at all times be under CONSULTANT's exclusive direction and control. Neither AGENCY nor any of its officers, employees, or agents shall have control over the conduct of CONSULTANT or any of CONSULTANT's officers, employees, or agents, except as set forth in this AGREEMENT. CONSULTANT shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the AGENCY. CONSULTANT shall not incur or have the power to incur any debt, obligation, or liability whatever against AGENCY, or bind AGENCY in any manner. B. No employee benefits shall be available to CONSULTANT in connection with the performance of this AGREEMENT. Except for the fees paid to CONSULTANT as provided in the AGREEMENT, AGENCY shall not pay salaries, wages, or other compensation to CONSULTANT for performing services hereunder for AGENCY. AGENCY shall not be liable for compensation or indemnification to CONSULTANT for injury or sickness arising out of performing services hereunder. XII. LEGAL RESPONSIBILITIES The CONSULTANT shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this AGREEMENT. The CONSULTANT shall at all times observe and comply with all such laws and regulations. The AGENCY, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the CONSULTANT to comply with this Section. X111. UNDUE INFLUENCE CONSULTANT declares and warrants that no undue influence or pressure was used against or in concert with any officer or employee of the AGENCY in connection with the award, terms or implementation of this AGREEMENT, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the AGENCY has or will receive compensation, directly or indirectly, from CONSULTANT, or from any officer, employee or agent of CONSULTANT, in connection with the award of this AGREEMENT or any work to be conducted as a result of this AGREEMENT. Violation of this Section shall be a material breach of this AGREEMENT entitling the AGENCY to any and all remedies at law or in equity. XIV. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES No member, officer, or employee of AGENCY, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub -agreement, or the proceeds thereof, for work to be performed in connection with the Project performed under this AGREEMENT. XV. RELEASE OF INFORMATION/CONFLICTS OF INTEREST A. All information gained by CONSULTANT in performance of this AGREEMENT shall be considered confidential and shall not be released by CONSULTANT without AGENCY's prior written authorization. CONSULTANT, its officers, employees, agents, or subconsultants, shall not without written authorization from the Agency Manager or unless requested by the Agency Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this AGREEMENT or relating to any project or property located within the AGENCY. Response to a subpoena or court order shall not be considered "voluntary" provided CONSULTANT gives AGENCY notice of such court order or subpoena. B. CONSULTANT shall promptly notify AGENCY should CONSULTANT, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request ("Discovery"), court order, or subpoena from any person or party regarding this AGREEMENT and the work performed there under or with respect to any project or property located within the AGENCY, unless the AGENCY is a party to any lawsuit, arbitration, or administrative proceeding connected to such Discovery, or unless CONSULTANT is prohibited by law from informing the AGENCY of such Discovery. AGENCY retains the right, but has no obligation, to represent CONSULTANT and/or be present at any deposition, hearing, or similar proceeding as allowed by law. Unless AGENCY is a party to the lawsuit, arbitration, or administrative proceeding and is adverse to CONSULTANT in such proceeding, CONSULTANT agrees to cooperate fully with AGENCY and to provide the opportunityto review any response to discovery requests provided by CONSULTANT. However, AGENCY's right to review any such response does not imply or mean the right by AGENCY to control, direct, or rewrite said response. XVI. NOTICES Any notices which either party may desire to give to the other party under this AGREEMENT must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice: To AGENCY: City of Rosemead 8838 East Valley Blvd Rosemead, CA 91770 Attention: Tom Boecking To CONSULTANT: Sergio Balandran— Owner/Designer The Sauce Creative Services Corp 2600 S. California Ave. Suite C Monrovia, CA 91016 XVII. ASSIGNMENT The CONSULTANT shall not assign the performance of this AGREEMENT, nor any part thereof, nor any monies due hereunder, without prior written consent of the AGENCY. Because of the personal nature of the services to be rendered pursuant to this AGREEMENT, only CONSULTANT shall perform the services described in this AGREEMENT. [Insert name] may use assistants, under his/her direct supervision, to perform some of the services under this AGREEMENT. CONSULTANT shall provide AGENCY fourteen (14) days' notice prior to the departure of [Insert name] from CONSULTANT's employ. Should he/she leave CONSULTANT's employ, the AGENCY shall have the option to immediately terminate this AGREEMENT, within three (3) days of the close of said notice period. Upon termination of this Agreement, CONSULTANT's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Governing Board and the CONSULTANT. Before retaining or contracting with any CONSULTANT for any services under this AGREEMENT, CONSULTANT shall provide AGENCY with the identity of the proposed CONSULTANT, a copy of the proposed written contract between CONSULTANT and such sub -consultant which shall include and indemnity provision similar to the one provided herein and identifying AGENCY as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed sub -consultant carries insurance at least equal to that required by this AGREEMENT or obtain a written waiver from AGENCY for such insurance. XVIII. LICENSES At all times during the term of this AGREEMENT, CONSULTANT shall have in full force and effect, all licenses required of it by law for the performance of the services described in this AGREEMENT. XIX. GOVERNING LAW The AGENCY and CONSULTANT understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this AGREEMENT and also govern the interpretation of this Agreement. Any litigation concerning this AGREEMENT shall take place in the municipal, superior, or federal district court with jurisdiction over the AGENCY. XX. ENTIRE AGREEMENT This AGREEMENT contains the entire understanding between the parties relating to the obligations of the parties described in this AGREEMENT. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this AGREEMENT or with respect to the terms and conditions of this AGREEMENT, are merged into this AGREEMENT and shall be of no further force or effect. Each party is entering into this AGREEMENT based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. XXI. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL CONSULTANT is bound by the contents of AGENCY's Request for Proposal, EXHIBIT "D" hereto and incorporated herein by this reference, and the contents of the proposal submitted by the CONSULTANT, EXHIBIT "E" hereto. In the event of conflict, the requirements of AGENCY's Request for Proposals and this AGREEMENT shall take precedence over those contained in the CONSULTANT's proposals. The incorporation of the CONSULTANT's proposal shall be for the scope of services to be provided only, and any other terms and conditions included in such proposal shall have no force and effect on this AGREEMENT or the relationship between CONSULTANT and/or AGENCY, unless expressly agreed to in writing. XXII. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this AGREEMENT on behalf of CONSULTANT warrants and represents that he/she has the authority to execute this AGREEMENT on behalf of the CONSULTANT and has the authority to bind CONSULTANT to the performance of its obligations hereunder. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed the day and year first above written. CONSULTANT By: (Signature) Sergio Balandran Owner/Designer City of Rosemead A Municipal Corporation City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney L-12 EXHIBITs: EXHIBIT A Scope of Services EXHIBIT B Payment Schedule EXHIBIT C Insurance Requirements EXHIBIT D Request for Proposal EXHIBIT E Consultant's Proposal EXHIBIT A CITY OF ROSEMEAD — SCOPE OF SERVICES 1.. Quarterly Seasonal City Brochure a. Creative design services following an established calendar with department staff. b. Specs: Self cover 4/4 60# #4, gloss book, Fall, Winter, Spring, and Summer (40 pgs.), b. Color/Stitching: Multi -Color, stich and trim to 8 - 1/8 x 10 -1/4 c. Print: Double -Sided d. Quantity Pricing: 16,770 each printing, four per year (Fall, Winter, Spring, and Summer) e. Material: Recycled material; glossy f. Mail/Postage: Prep and mail approx. 16,040 copies in bundle ties of 50 to EI Monte Post Office, postage cost, and deliver 960 copies to the Rosemead Community Center All quotes should be itemized and include all of the following: 1. Creative design services. 2. Materials (e.g. specific paper used) 2. Minimum turnaround time for each item above with any additional fees for rush services 3. Delivery fee and areas, if applicable 4. Scope of in-house design services to create and edit files and any additional fees for these services 5. Process for requesting and submitting projects EXHIBIT B PAYMENT SCHEDULE The Consultant will invoice the Agency on a quarterly basis after services have been provided. EXHIBIT C INSURANCE REQUIREMENTS Without limiting CONSULTANT's indemnification of AGENCY, and prior to commencement of Work, CONSULTANT shall obtain, provide and maintain at its own expense during the term of this AGREEMENT, policies of insurance of the type and amounts described below and in a form satisfactory to AGENCY. Note: Verify minimum limit for each coverage with Risk Manager. General liability insurance. CONSULTANT shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted. Automobile liability insurance. CONSULTANT shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this AGREEMENT, including coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. Professional liability (errors & omissions) insurance. CONSULTANT shall maintain professional liability insurance that covers the Services to be performed in connection with this AGREEMENT, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this AGREEMENT and CONSULTANT agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this AGREEMENT. Note: May need to delete workers' compensation and employer's liability insurance requirements for certain sole proprietorships, partnerships, or corporations without employees. Workers' compensation insurance. CONSULTANT shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at least $1,000,000). CONSULTANT shall submit to AGENCY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of AGENCY, its officers, agents, employees and volunteers. Other provisions or requirements Proof of insurance. CONSULTANT shall provide certificates of insurance to AGENCY as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation. Insurance certificates and endorsements must be approved by Agency's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with AGENCY at all times during the term of this contract. AGENCY reserves the right to require complete, certified copies of all required insurance policies, at any time. Duration of coverage. CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by CONSULTANT, his agents, representatives, employees or subconsultants. Primary/noncontributing. Coverage provided by CONSULTANT shall be primary and any insurance or self-insurance procured or maintained by AGENCY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non- contributory basis for the benefit of AGENCY before the AGENCY's own insurance or self- insurance shall be called upon to protect it as a named insured. Agency's rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these specifications or is canceled and not replaced, AGENCY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by AGENCY will be promptly reimbursed by CONSULTANT or AGENCY will withhold amounts sufficient to pay premium from CONSULTANT payments. In the alternative, AGENCY may cancel this AGREEMENT. Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the Agency's Risk Manager. Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against AGENCY, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow CONSULTANT or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. CONSULTANT hereby waives its own right of recovery against AGENCY, and shall require similar written express waivers and insurance clauses from each of its subconsultants. Enforcement of contract provisions (non estoppel). CONSULTANT acknowledges and agrees that any actual or alleged failure on the part of the AGENCY to inform CONSULTANT of non- compliance with any requirement imposes no additional obligations on the AGENCY nor does it waive any rights hereunder. Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the AGENCY requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the AGENCY. Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to AGENCY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. Additional insured status. General liability policies shall provide or be endorsed to provide that AGENCY and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to AGENCY and approved of in writing. Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer's limits of liability. The policy(ies) shall not contain any cross -liability exclusions. Pass through clause. CONSULTANT agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by CONSULTANT, provide the same minimum insurance coverage and endorsements required of CONSULTANT. CONSULTANT agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. CONSULTANT agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to AGENCY for review. Agency's right to revise specifications. The AGENCY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the CONSULTANT ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the CONSULTANT, the AGENCY and CONSULTANT may renegotiate CONSULTANT's compensation. Self-insured retentions. Any self-insured retentions must be declared to and approved by AGENCY. AGENCY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by AGENCY. Timely notice of claims. CONSULTANT shall give AGENCY prompt and timely notice of claims made or suits instituted that arise out of or result from CONSULTANT's performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies. Additional insurance. CONSULTANT shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. Attachment C The Sauce Creative Services Proposal City Of Rosemead REQUEST FOR PROPOSAL NO. 2023-10 Creative design, printing, and mailing services for the Parks and Recreation Seasonal Brochure IOe,6'peam 2600 s california ave unit c monrovia. ca 91016 [626] 217-4662 admin@thesaucecscom Sergio Balandran - Owner/Designer The Sauce Creative Services Corp 2600 S. California Ave. Suite C Monrovia, CA 91016 May 16, 2023 Tom Boecking City's Parks and Recreation Director City of Rosemead 8838 E. Valley Boulevard Rosemead, California 91770 The Sauce Creative Services here with submits a Cost Proposal for the City of Rosemead Creative design, printing, and mailing services for the Parks and Recreation Seasonal Brochure. The Sauce Creative Services Corp oversees all work, including subcontracted print work and post office delivery. All cost of telephone, printing mileage and other expenses incidental to the performance of the main items of the professional service to be rendered are included in the total proposed amounts and there will be no additional charged amounts. There are no conflicts of interest that would limit the firm's ability to provide the requested services. This proposal shall remain valid for up to 90 days from the day of submittal, May 17, 2023. Respectfully Submitted, Sergio Balandran CEO -The Sauce Creative Services Corp (626) 217-4662 Sergio@thesa u cecs.co m EXPERIENCE / QUALIFICATIONS The Sauce Creative Services is a full service Design and Print Studio, with over 20 years in the community service design field. We are committed to providing the highest quality design services within set city budgets. We establish a strong working relationship with our clients and as a team we create visually stunning designs that reinforce their brand. We handle all aspects of the design process, from concept to design to final printed product and delivery. For the past 13 years our office has been located in Monrovia, CA. Currently we employ 5 designers, 1 delivery drive 1 office support and 2 project managers. The Sauce is in good financial condition and does notforsee any situation (no pending litigations, bankruptcy proceedings or financial events against the organization) that would impede its ability to complete any projects. THE SAUCE CURRENTLY WORKS ON 20 CITY BROCHURES DESIGN ONLY FIVE (5) DESIGN & PRINT THIRTEEN (13) PRINT ONLY (2) City of Alhambra Recreation Guide/Design and Print City of Baldwin Park Recreation Guide/Design City of Bell Recreation Guide/Design City of Calabasas Recreation Guide/Design and Print City of Downey Recreation Guide/Design and Print City of Duarte Recreation Guide/Design and Print City of EI Monte Recreation Guide/Print City of Glendora Recreation Guide/Design and Print City of Hawaiian Gardens Recreation Guide/Design and Print City of Monrovia Recreation Guide/Design and Print City of Norwalk Recreation Guide/Print City of Oceanside Recreation Guide/Design City of Placentia Recreation Guide/Design and Print City of Riverside Recreation Guide/Design and Print City of Rosemead Recreation Guide/Design and Print City of San Dimas Recreation Guide/Design and Print City of San Marino Recreation Guide/Design and Print City of South EI Monte Recreation Guide/Design and Print City of Walnut Recreation Guide/Design City ofYorba Linda Recreation Guide/Design PERSONNEL/SUBCONTRACTORS Designer • Sergio Balandran, designs and oversees all steps of projects. All problems & billing descrepencies will be directed to Sergio Balandran Qualifications • Bachelors Degree in Illustration- Laguna College of Art and Design 9 years of full time experience with the City of EI Monte Community Services Department, coordinating all printing and marketing materials. 14 years as the owner of The Sauce Creative Services -Sub-consultants to be used for printing will be: PJ PRINTERS 1530 Lakeview Loop Anaheim, CA 92807 *As of proposal submition date. c METHODOLOGY Estimated release date (to Post Office and City hall) are determined by the city First proof to Consultant The newsletter information is to be emailed to The Sauce Creative Services. We design each brochure indi- vidually and adjust our brochure template every quarter, based on look and priority of city provided info. First proof to City The Newsletter first draft, copy will also be emailed with initial design of themed brochure, cover images discussed. The turnaround time for this will be 3 weeks. Multiple Proofings coordinated by the Sauce and City Staff Final Proof to City Final draft will be sent to customer for final proofing, with changes made as needed. This usually takes, 2-3 days. Sent to printer The final approved files will be sent to the printer. Similarly, the web version will be emailed to customer. Brochure print will take 7-10 working days and delivery of newsletter to post office and office copies will follow. SAMPLES Fully designed and completed samples ATTACHED Rosemead Summer 2023 brochure City of Glendora Summer 2023 Fully designed and completed brochures in flipbook format with page hosting. Links City of San Dimas Summer 2023 https://www.flipbook.thesaucecs.com/SanDimasSummer/mobile/index.html City of Walnut Summer 2023 https://www.flipbook.thesaucecs.com/WainutSummer/mobile/index.html REFERENCES City of Monrovia Rebecca Sandoval • Recreation Manager Community Services Department • Recreation Division 415 S Ivy Ave., Monrovia, CA 91016 City of Glendora Lyndzee McNeil • Community Services Coordinator Community Services Department 116 E. Foothill Blvd I Glendora, CA 91741 City of Downey Monica Ortiz • Recreation Supervisor 7810 Quill Dr., Downey, CA 90242 City Calabasas Erica L. Green, MSM • Community Services Director Community Services Department City of Calabasas 1100 Civic Center Way I Calabasas, CA 91302 City of West Covina Roxanne E. Lerma I Assistant City Manager 1444 W. Garvey Avenue South I West Covina, CA 91790 Office: (626) 939-8475 (626) 256-8246 (626) 852-4816 (562) 904-7223 (818) 224-1654 (626) 939-8475 DISCLOSURE The has no financial, business, or other relationship with the City that may have an impact upon the out- come of this contract and has no current clients who may have a financial interest in the outcome of this contract. COST QUARTERLY SEASONAL CITY BROCHURE DESIGN Creative design services following an established calendar with department staff BROCHURE SPECS Self cover 4/4 60# #4, gloss book, Fall, Winter, Spring, and Summer (40 pgs.), Color/Stitching: Multi -Color, stich and trim to 8 -1 /8 x 10 -1/4 Print: Double -Sided Quantity Pricing: 16,770 each printing,four peryear (Fall, Winter, Spring, and Summer) Material: Recycled material; glossy MAIL(POSTAGE Prep and mail approx.16,040 copies in bundle ties of 50 to EI Monte Post Office Pre -pay postage Deliver 960 copies to the Rosemead Community Center PLEASE NOTE PRICING REFLECTS COST FOR TOTAL OF 17,500 BASED ON CURRENT RESIDENTS FROM USPS WEBSITE MAILOUT IS 17,089 - OFFICE COPIES 411 YEAR 1 FALL, WINTER, SPRING, & SUMMER 40 PAGES DESIGN PER ISSUE 40 pages x$185 per page $7,400.00 Cost per page Price will not exceed amount quoted. Only pages that are designed or prepped for print will be charged All in-house design services and images (stock photos and illustrations) included in this price UNLIMITED UPDATES AND DESIGN CHANGES NOTE: USAGE FEE WILL APPLY IF CITY WISHES TO USE BROCHURE FLYERS FOR PROMOTION, PRINT OR WEB BILLED AT 50% OF OUR CURRENT DESIGN FEE FOR FLYERS PRINT 17,500x0.7959 $13,928.25 40 pages 4/4 60# #4, gloss book YEAR 1 TOTAL $101,364.92 Full Color self cover 81/8 X 101/4 17,500 issues per quarter shall be printed Current residents 17,089 for mail distribution (VARIES) PRINT Cost of Print increase of 5% 17,500 x 0.835695 Balance (411)To be dropped off at City of Rosemead Pricing for Design, Office Copies Delivery, Flipbook & Hosting POSTAGE will remain the same. Current postage rate 0.189 17,100 x 0.189 $3,231.90 POSTAGE WILL INCREASE IF USPS RATE INCREASE YEAR 2 TOTAL Postage prepayment & Permit Usage $350.00 $350.00 OFFICE COPIES DELIVERY $50.00 $50.00 FLIPBOOK &HOSTING $350.00 $350.00 ESTIMATED TAX 9.50% **TAX WILL ONLY BE APPLIED TO OFFICE COPIES $31.08 $31.08 , ir(unM�YS Per Issue Cost $25,341.23 YEAR 1 TOTAL $101,364.92 YEAR 2 PRINT Cost of Print increase of 5% 17,500 x 0.835695 $14,624.66 Pricing for Design, Office Copies Delivery, Flipbook & Hosting will remain the same. Per Issue Cost $26,037.64 YEAR 2 TOTAL $104,150.56 IS ainlF wnn son(Sluu al Ill'