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CC - Minutes - 04-11-23 Special & RegularMINUTES OF THE CITY COUNCIL REGULAR MEETING APRIL 11, 2023 The special meeting of the Rosemead City Council was called to order by Mayor Dang at 6:08 p.m., in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Dang, Mayor Pro Tem Ly (arrived late), Council Members Armenta, Clark, and Low ABSENT: None 1. CLOSED SESSION A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section: 54957 Title: City Clerk B. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION: Pursuant to Cal. Gov. Code Sec. 54956.9(a): National Prescription Opiate Litigation, 1:17 -MD -2804 (MDL 2804, Northern District of Ohio) The City Council reconvened from Closed Session at 7:04 p.m. City Attorney Richman reported out of the closed session that the City Council, by unanimous vote, approved giving the City Clerk a five rating on her evaluation. Further, there was no reportable action taken for closed session item B. 7:00 p.m. The regular meeting of the Rosemead City Council was called to order by Mayor Dang at 7:04 p.m., in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Dang, Mayor Pro Tem Ly, Council Members Armenta, Clark, and Low ABSENT: None PLEDGE OF ALLEGIANCE was led by Council Member Armenta INVOCATION was led by Council Member Clark STAFF PRESENT: City Manager Kim, City Attorney Richman, Assistant City Manager Bruckner, Director of Finance Chau, Interim Director of Community Development Wong, Director of Parks and Recreation Boecking, Director of Public Works Chung, and City Clerk Hernandez Rosemead City Regular Meeting Minutes of April 11, 2023 Page 1 of 25 2. PUBLIC COMMENT - None 3. PRESENTATIONS - None 4. PUBLIC HEARING - None Mayor Dang announced Agenda Item 6. A - Integrated Solid Waste Handling Services Procurement would be discussed first on the agenda, taking it out of order. 6. MATTERS FROM CITY MANAGER & STAFF A. Integrated Solid Waste Handling Services Procurement - Proposal Results and Selection of Contractor The City's exclusive franchise agreement for comprehensive refuse services with Consolidated Disposal Services (dba Republic Services) is set to expire on July 31, 2023. At the September 13, 2022, City Council Meeting, the City Council awarded a contract for Solid Waste Consulting Services to R3 Consulting Group, Inc (R3) to perform an assessment of the City's current solid waste programs and assist with the procurement of a new integrated solid waste handling agreement. Staff and R3 collaborated to create a Request for Proposals (RFP) document, create a draft Integrated Solid Waste Handling Agreement, and met with the City Council on November 8, 2022, for a solid waste procurement workshop. At the workshop, the Council provided feedback on the RFP process, timeline, and desired services and directed staff to proceed to issue the RFP for the City's integrated solid waste handling agreement. The RFP document was released on November 17, 2022, and on January 26, 2023, the City received five (5) proposals. After completion of proposal evaluations and interviews, staff and R3 scored and ranked the proposers based on pre -established evaluation criteria. Recommendation: That the City Council take the following actions: 1. Find the proposed action is categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Section 15061(b)(3) 2. Select a contractor and direct City Manager or his designee to negotiate an exclusive agreement subject to approval by the City Council. 3. Provide direction on including street sweeping services within the franchise agreement procurement. 4. Select the franchise agreement term; 10 -year or 15 -year. 5. Provide direction to negotiate a month-to-month extension, if needed, for up to four (4) months to the current exclusive franchise agreement for comprehensive refuse services with Republic Services to allow adequate time for the transitionary period. Rosemead City Regular Meeting Minutes of April 11, 2023 Page 2 of 25 Director of Public Works Chung reported the City placed a Request for Proposal (RFP) for integrated solid waste hauling services. The presentation before the City Council provided a background of the RFP process, Agreement Terms and Conditions, proposal results and evaluation, and staff's recommendation to the City Council. Mr. Chung introduced R3 Consultant Carrie Baxter, who provided management of the procurement process on behalf of the City. Carrie Baxter, Senior Managing Consultant for R3 Consulting, provided a summary of the evaluation of the solid waste proposal and recommendations from the evaluation team. The City of Rosemead franchise agreement for solid waste and recycling collection services with Consolidated Disposal Services, also known as Republic Services, expires on July 31, 2023. Following directions from City Council back in November, the City staff and R3 prepared and released a request for proposals on November 17; five proposals were received. Based on City Council direction, the RFP requested two term options: a ten-year term and a fifteen -year term length. It also included a rate adjustment mechanism based on a Consumer Price Index (CPI) adjustment with a rate cap of 4% yearly increase. A draft agreement incorporating current services with updated industry standards and services was included in the RFP. The RFP also requested reimbursement for the cost of the procurement process from the successful bidder and quarterly franchise fees to continue to be received by the City. Baxter explained there would be new fees, such as administrative fees, program costs for Senate Bill (SB) 1383 administration, and mitigation fees. There will be a franchise fee study prepared. The first part of the study would analyze the cost recovery for management oversight and compliance of solid waste services in the City; vehicle impact fees; property values of City government property rights; and fee revenues the City receives, such as franchise fees and impact fees. In addition, Prop 218 notice will be mailed to all ratepayers and property owners, notifying them of the changes in customer rates. The notice will be mailed no less than 45 days before a public protest hearing, tentatively scheduled for July 25, 2023. Rates would go into effect on August 1, 2023. She stated that under the new agreement, residential collection services would be similar to current services, with bundled services for garbage, recycling, and organics collection. Food scraps would be collected in the green cart with yard waste. Carts will be the same standard sizes that currently are in the City. There are smaller options offered upon request. Other services include no change to the holiday tree collection, sharps collection, and bulky item collection for single-family residents. New service offerings include the distribution of kitchen food pails. Compost bins would be offered to residents upon request, and citywide collection events promoting textile carpet and mattress collections as well. Multifamily and mixed-use customers would receive similar services to residents. They would also have that same bundled service with garbage, recycling, and organics, with a standard 96 -gallon recycling cart included in their garbage rate and a 32 -gallon organic waste cart. They would also receive an increased bulky item collection. The new draft agreement requires up to five collections per year, with six items collected each time, and a move -out in - Rosemead City Regular Meeting Minutes of April 11, 2023 Page 3 of 25 service would also be available with recyclables. The new contract offers commercial customers the same bundled service, including a standard 96 -gallon recycling and 32 -gallon organics cart. She stated there were additional city services to be included in the new agreement at no cost to the City. The services included garbage, recycling, organic waste collection services, plus collection services at all transit stops, including collection for up to 60 abandoned waste and cleanup sites annually. Baxter summarized the responsive proposals received from each waste hauler fine. Athens services provided the closest proximity for facilities to the City. They offered additional city revenues to the City through a 10 -year term agreement. They offered a $ 400,000 -a -year community enhancement program payment, like the good corporate citizenship services from Republic Services. A 15 -year term agreement would be a one-time payment of a million dollars as a goodwill payment instead of the $400,000 annually. That would also come with a three-year rate adjustment step. Athens increased current residential rates in their proposal under the 10 -year tern by over 51 % or $12.24 monthly. Furthermore, their proposal offered an all-inclusive community beautification service package and a dedicated beautification crew. In addition, Athens had exceptions in their proposal to the draft agreement, including revisions to the diversion requirements, revised Prop 218 process, modified billing and financial audits, and performance reviews. Removed the fully dedicated sustainability and compliance representatives but would still have them available upon request. Removed the hazardous substances language; employment, and labor practices were revised for the prevailing wage factors and exceptions to the section removing liability to Athens in the event of the City's negligence. Lastly, the full-time staff operation and provision listed in the draft agreement were revised. The proposal from Burrtec Waste Industries includes good corporate citizenship services and five annual $1,000 student scholarships within high schools. Offered collection services and outreach at farmer's markets, compost giveaways for community events and schools, and compost and mulch for community gardens. Concerts in the park sponsorships, unlimited bulky waste pickups, street sweeping abatement, disaster cleanup, paper shred events, quality of life cleanup events, and a cloud -based reporting system. This proposal would entail a 51% increase or $12.10 per month in the 10 -year tern. The exceptions they provided were revisions to the definition of gross revenue. Modifications to the auditing records and financial statement requirements, only available upon request for staff to review; and removed the right to employ other contractors from the City. The third proposal from Republic Services was the lowest risk and guaranteed the most seamless transition for implementing new programs. It increased current residential rates by about 5% or $1.20 a month with a 10 -year term; good corporate citizenship services; the annual student scholarship program $1,000 for five students per year event; solid waste and recycling services at all events hosted by the City. Bulky and abandoned waste must be stored at the Public Works yard at least once a month. Included a volunteer project called Serve Rosemead at least once per year, an Rosemead City Regular Meeting Minutes of April 11, 2023 Page 4 of25 annual dumpster day and drive -up event for any excess trash, and a semi-annual compost giveaway and shred events. Quality of Life events, $20,000 public outreach fund per year, and a cloud -based reporting system. They included two alternative options in the proposal, Option 1: removed the delivery of all kitchen food pails and compost bins, instead making them available upon request for a fee. Reduce the Recycling Coordinator from two staff down to one staff. Option 2: same items as Option I and removed the street sweeping services. In addition, major exceptions in the proposal were to revise used collection vehicles' life from 10 to 15 years; revised collection vehicle technology to extend vehicles from being fitted for use of technology until August 1, 2027; and removal of the 4% annual rate cap on maximum service rates. The following proposal was from Valley Vista; they provided the lowest collection rates. Their disposal facilities are in the closest proximity to Rosemead. They did not have any exceptions or alternative options to the draft agreement. Provide an entirely new fleet of RNG vehicles that will operate the near start of the contract or as soon as they're able to procure. Based on the tenure term, they increased their current residential customer rates by about half a percent, or 13 cents, per year. The last proposal was submitted by Waste Management, known as an industry leader, and knowledge diversion, service delivery, safety technology, and customer service. A rate increase of 46% or $11.01 to customer rates per month, same rates regardless of term years. Good Corporate Citizenship services with a yearly value of $40,000; and a cloud -based reporting system. The major exceptions Waste Management proposed included revising their contractor's office requirements to allow customer service programs to be maintained outside of the City and reducing administrative charges the City would issue to address concerns of reasonable relationship to actual damages suffered by the performance issue addressed. Ms. Baxter discussed the residential rate comparison between 10 -year- and 15 -year terms. She noted that in reviewing the current rates in a 10 -year term, Valley Vista is the lowest, followed by Republic Services, Waste Management, Burrtec, and Athens. As for a 15 -year term, the residential customer rates, with this option, Valley Vista proposed a lower rate, then Republic Services, followed by Athens, Waste Management, and Burrtec. As for commercial rates, with a 10 -year term, Valley Vista is the lowest rate, followed by Burrtec, Republic Services, Athens, and then Waste Management. With a 15 -year term, Valley Vista is the lowest, Athens proposed reduced rates, and the rest of the firms had the same rates as in the 10 -year term option. She also explained that the RFP request for a street sweeping cost was a separate option regardless of a 10- or 15 -year term. She noted that the prevailing wage rate was not included in all proposers' rates, which Republic Services, Burrtec, and Waste Management did not include. That is why Athens' cost difference from the current $235,000 a year to now $460,000 is due to prevailing wage rates. Ms. Baxter also explained that the evaluation process included an evaluation team consisting of Public Works staff and R3 Consulting Group. The evaluation criteria used throughout the process covered the qualifications of each proposer, the technical Rosemead City Regular Meeting Minutes of April ll, 2023 Page 5 of 25 approach, the sustainability approach, and service rates. Each firm was interviewed, and Valley Vista's proposal stood out with the lowest collection rates and had no exceptions or alternatives to the agreement. Their leadership of the company and key team members are local. The comprehensive diversion programs that meet and exceed diversion laws and their proposal for diversion facilities are among the closest to Rosemead. The capital startup costs, including vehicles and new capital, would need to cover the first year. All firms proposed in line with one another, with the exception of Republic Services, which was already in the City and had its trucks. They requested to update their trucks at a later time. Next, the service levels being provided over a ten-year term, Valley Vista's proposal was much lower in terms of gross revenue. Republic Services came in close in line with Valley Vista. The evaluation committee looked at four main factors, ranking each proposer's proposals based on the qualifications, technical approach, sustainability, and service rates. Overall, the interview criteria and ranking were based on their professionalism, quality of the presentation, and understanding of potential issues within the city. Valley Vista ranked the highest, followed by Republic Services, and then it changed a little bit based on the term because of the change in the rates being proposed over the 10- and 15 -year terms. And then also same with the street sweeping services included. Council Member Low asked for clarification about prevailing wages with street sweeping services. Ms. Baxter explained that prevailing wages were included in the agreement that all contractors were to comply with for street sweeping services. We wanted to clarify and get clear answers from each proposer to ensure they did include prevailing wages. Three of the proposers did not include prevailing wages within their proposed rate. Director of Public Works Chung replied that it did not affect the customer rates on the proposals because the street sweeping services are a separate rate. Mayor Pro Tem Ly stated there had been a change in the law that street sweeping must now be prevailing wage. Council Member Armenta stated that the prevailing wage factor would only account if the City bundled the street sweeping and waste hauler services. That is why there is a flux in the proposal numbers. But will not affect customer rates. Director of Public Works Chung explained that Athens and Valley Vista included a prevailing wage for the street sweeping costs. Burrtec, Waste Management, and Republic Services did not have prevailing wage in their proposal, only street sweeping cost. Council Member Clark stated when we went out with the requirements in the RFP, we had three bins for residential, and they're large, and they're not 32 -gallon organic waste carts. She asked for confirmation and clarified that since residential will still Rosemead City Regular Meeting Minutes of April 11, 2023 Page 6 of 25 have three large bins, but only the multifamily and mixed-use dwellings would have one 96 -gallon recycling cart and one 32 -gallon organic waste. Ms. Baxter affirmed to Council Member Clark it was correct. Mayor Dang opened for public comments. Ray Jan, Executive Director for Rosemead Chamber of Commerce, supported Republic Services. They are very involved in the community, work well with the business community, and generous in supporting the Chambers' efforts and programs. Republic Services is an active member of the Chamber Board. They provide top- quality work, from helping a member of the public to their trash collection workers. Mayor Pro Tem Ly asked Ms. Ray Jan if Republic Services staff that are co -located in the Chamber office are busy with the public visiting. Ms. Jan replied they do get busy as their clients visit the Chamber daily. Many come in to pay a bill or open a new account. Amy Wu, General Manager for the Fairfield Inn and Suites in Rosemead. She stated she had an opportunity to lead a delegation of business owners to visit Athens's state- of-the-art Material Recovery Facility (MRF), where they saw machines, optical centers, and Al robotics sorting through trash. After visiting the Athens facility, they have dedicated a significant amount of investment to serving our cities. Business owners want superior customer service, and Ed Chen is hardworking and responsive. She expressed support for Athens. Sandy Rosco of the San Gabriel Chamber of Commerce supported Athens Services. She reiterated that she had been impressed and surprised by the commitment to community engagement and customer service exhibited by every member of the Athens Services team. They leave the streets, driveways, and parking lots safe and clean. One of the most valuable benefits of having Athens as a waste hauler is its strong community engagement and outreach. Athens team members sit on the boards of various organizations in the City of San Gabriel. Resident Cathy Hammond expressed support for retaining Republic Services as the waste hauler. She stated she was happy with the services and their drivers. She implored the City Council to remain with Republic reservices for continuity and low risk. Valerie Gomez, CEO of the YMCA San Gabriel Valley, supported Republic Services. She stated they prove a sense of humanity to their workers that stands out above all the others. During the pandemic, they partnered with Republic Services to provide access to their facilities for their workers during work hours to use their restrooms. In addition, with the support of Republic Services, during the pandemic, provided support services to first responders and hosted food distribution events. Resident Ron Esquivel supported Republic Services because they have done a lot for the community, and their rates are reasonable. They are responsive and have good Rosemead City Regular Meeting Minutes of April ll, 2023 Page 7 of25 customer service. The transition to a new term will be seamless with Republic Services. Jim Smith of Teamsters Local 396 spoke in support of Republic Services. He stated that workers work tirelessly daily to ensure that the trash and recycling generated by its residents and businesses are removed from the curbs and alleyways and safely transported to their destination. They do this work without complaint, without seeking recognition or reward. He opined the price proposal that Valley Vista offered was unrealistic and unsustainable. Resident Victor Ruiz spoke in support of Republic Services. He stated that they have provided the city with 35 years of excellent service to the community. They are environmentally friendly and ready to serve. He noted that regarding street sweeping, Athens needs to provide quality services, and he has continuously called them to return, and street sweep his street. Susan Ayala, Municipal Manager for Republic Services and liaison and contract manager to the city, stated Republic Services had been a trusted and proud partner for over two decades and acknowledged the attendance of their drivers and public members who were in attendance to show support. She reiterated that Republic Services remains a critical element within the City of Rosemead, ensuring the highest standard of quality of life and public health. She assured the City Council that Republic Services remains fully committed to the community and will continue to provide world-class services. Ruben Martinez, Recycling Coordinator for Republic Services, expressed his commitment to continue to provide excellent services to the Rosemead community. He shared his personal connections with the City from attending baseball games at Rosemead Park, family attending local schools, attending community events, and has fostered many relationships in the City, which he hoped to continue. Manuel Gouveia'Southwest Area Municipal Manager for Republic Services, asked the City Council to continue their support. He requested they consider the following when deciding: 1) Republic Services is a trusted and long-term partner and has maintained the lowest rates to customers throughout the San Gabriel Valley. 2) During the evaluation process, Republic Services scored two points lower than the other vendor but received the highest points in the interview process. 3) With only four months remaining on the current contract, the new contract could guarantee a seamless implementation on the start date since all their personnel and operating systems are already in place. 4) Has worked with the City to comply with SB 1383. 5) Dedicated recycling coordinators that actively participate in the community. Resident Rosemary Earl stated she had had issues with Republic Services and wanted to share her experience. She said they were often unresponsive on trash pick-up or bulky items she scheduled to be picked up. She was charged $40 for an additional bulky item pick-up, which she was unaware of. Lastly, she expressed frustration with a trash vehicle leaving fluid on the floor, which can be dangerous. Rosemead City Regular Meeting Minutes of April 11, 2023 Page 8 of 25 Hans Liane, former Monterey Park Council Member, supported Athens Services. He stated his experience with them has been exceptional, with their state-of-the-art equipment, facilities, and dedicated services. He noted that people like Ed Chen, who are responsive when addressing issues, reflect their dedication to the City. Resident Linda Kilpatrick spoke in support of Republic Services. She stated that they do a good job and admires how they care for the city. She expressed that if a new vendor is chosen, the resident will have to pay for the new bins. David Perez, President of Valley Vista Services, stated they are a family-owned company of over 400 employees. Serve 11 franchise areas in LA County and one in Orange County. They focus on keeping all of their cities in compliance with all the state mandates and laws. He stated they offer a very competitive rate, committed community service, committed staff and customer service, and route management. We have as much or more with regard to resources and facilities in the surrounding area than many of the proposers. We came here to earn your business, which is why you see the numbers you see. We will exceed all your expectations. And if lucky enough to be selected, we will not let you down. Richard Nino, Vice President of Burrtec Waste Industries, thanked the City Council for the opportunity to participate in the bid. They have provided solid waste and recycling collection services since 1955. They service over several 100,000 customers extending through the Santa Clarita Valley, the foothills, the high desert, the Inland Empire, and the mountain communities in San Bernardino County. Mr. Nino reiterated they have experience servicing numerous types of environments - high -density, low-density, commercial, and residential areas. Ed Chen, Director of Governmental Affairs, spoke of his experience working with Athens Services and servicing the City of Rosemead. He stated he had met notable residents like Jean Hall and learned from her the values of humility of public service. He met his wife at a Rosemead charity event and witnessed the city's improvement in public infrastructure and the grand opening of a splash zone. He praised the city for its investment in public safety technology, inspiring him to be a volunteer sheriffs reserve deputy. From his law enforcement family to the Erin Keller Family at Athens Services, and to the city staff that make the Rosemead family, a common thread that ties, is the value of humility, hard work, and providing excellent public services. A clean, safe, and beautiful Rosemead is what Rosemead families deserve. Elizabeth Ramirez, Vice President of Government Affairs Services, stated that as a San Gabriel Valley native and a lifelong resident of Azusa, she was honored to work for a family that prioritizes local communities. She highlighted that Athens ranked the highest within the categories of qualifications, technical approach, and sustainability. Athens is leading the charge in Southern California regarding the technical approach and sustainability with Senate Bill 1383. Some of these elements include ensuring the processing facilities are prepared for increased organics. She expressed support for Athens Services. Rosemead City Regular Meeting Minutes of April 11, 2023 Page 9 of 25 Steven Libreniak, Division Vice -President at Athens Services, assured the City Council that Athens was the best proposal and deal. He noted that Athens Services established itself as the clear number one ranked proposal demonstrated by its qualifications, technical approach, and sustainability; it offers the City, on average, nearly $17 million in payments over the life of the contract, more than doubling that of other haulers and providing the City's general fund flexibility over the coming years to continue to raise the quality of life across the City of Rosemead. The City could continue to receive street sweeping services, with the new Athens advantage total service, offering the City a full-time beautification team for 52 weeks a year, providing bus shelter maintenance, basket service, wipe downs, and pressure washing services across the City. Matt Nikias, Executive Vice President for Athens Services, stated he would oversee the transition and manage the routes that would serve the City. Ed Chen, Director of Government Affairs, dedicated his life to the Rosemead community through his time as a volunteer Sheriff, working in his community and keeping residents safe. Lastly, you heard from Liz Ramirez, Vice President of Government Affairs, who talked about Athens' value statement regarding the approach to sustainability and the industry-leading SB 1383 program. He recaps that Athens ranked highest in qualification, technical approach, and sustainability. Athens offered nearly $17 million in payments over the life of the contract, more than doubling that of the other haulers. Athens offers an innovative service offering trash collection, street sweeping, and beautification. Ken Wu, representing Temple Adult School, urged the City Council to provide free compost to the community for any selected hauler. He stated that his pantry facility relies on free compost to give to residents with food insecurities. Hien Trinh, stated that he did not have a preference for a waste hauler, but Athens seemed to be the best green -sensitive and sustainable for the environment. Elizabeth Martinez expressed support for Republic Services. She stated that while she worked for Republic Services, she recalls the same drivers in attendance at the meeting are still working hard and serving the Rosemead community for 30 years. She noted her personal ties to the city as she has worked, shopped, and attended Rosemead High School. She also acknowledged that Republic Services had received the Hauler of the Year award. Resident John Ouintanilla stated that Athens and Republic Services are good companies and stewards in the City. At the same time, there is room for improvement in both companies. He urged the City Council to make the right decision. City Clerk Hernandez read the following public comments received via email. Resident Jacob Valencia expressed support for Republic Services, which has been a good provider and part of the community for many years. After reviewing the proposal and results, he urged the City Council to consider choosing Republic Services to avoid an unnecessary transition. Rosemead City Regular Meeting Minutes of April 11, 2023 Page 10 of 25 Resident Nancy Eng expressed support for Republic Services. She stated that she wanted to avoid seeing an increase in trash services of 46% to 51.56 per month. This would be a financial hardship for families encountering inflation costs for everyday items like groceries, medical bills, electricity, gas, and water for their homes. Changing to a new hauler will add an unnecessary transition management project for the already understaffed City staff. Residents Howard Mattern and Lilian Mattern supported Republic Services, which has been doing a great job. A new hauler may have lower rates but will likely increase the rates in the future. Resident Barbara Murphy stated that after reviewing the proposals, the difference between Valley Vista and Republic Services for residents' weekly service is about $12.00 a year. Paying $12.00 a year, or a dollar a month more than current charges, is worth keeping the continuity that residents have become accustomed to. Residents Mary L. Perez and Ol ag Perez stated they have lived in the City for over 66 plus years and are requesting to continue to retain the waste hauler services by Republic Services. Resident Brian Lewin asked the City Council not to go with a 15 -year contract regardless of incentives or alleged cost savings. The contract needs to be reasonable to provide certainty to the contractor and make their resource investment worthwhile, but ten years is sufficient. A contract that lasts almost four councilmember terms is too long to take that decision out of the hands of the voters. Mr. Lewin asked to separate solid waste and street sweeping services. Let the trash haulers compete for trash, and the street sweepers compete for street sweeping and win each separately on their own merits. He also asked if carts and bins had good labels and replaced them routinely. In addition, he suggested there needs to be a resident -friendly outreach and education for the blue and green containers to ALL residents, not just property owners. Lastly, he would prefer the waste hauler Burrtec. City Clerk Hernandez noted for the records that Teamster Local 396 submitted a letter for the record expressing their support for Republic Services. Mayor Dang recessed the meeting at 8:51 p. m. and reconvened at 9:02 p. m. Council Member Clark stated she would prefer to continue with Republic Services because of the seamless transition. However, some of the things that should have been considered in the overall rating was that Republic Services owns its landfill, which is important because of the regulations coming down from the state; you never know what will happen as far as prices. Republic Services obviously would not charge their trucks for bringing refuse to their landfill. Whereas you have no control if you don't own a landfill. She also stated there's only a $1.05 difference for residents, and she was here to represent the residents. She reiterated that with inflation, people are suffering, like with the price of eggs that went up to $7. She stated she was interested in the price that the residents would have to pay and not in the huge amount that might go to the City. Furthermore, she stated she researched Valley Vista in the City of El Monte; they are 30% more than they would be charging the City of Rosemead. She expressed concern with a new company having lower rates to get Rosemead City Regular Meeting Minutes of April 11, 2023 Page II of 25 their foot at the door and then raise rates later Council Member Armenta stated that Athens's services proposal current rates would go to $107.94 every three months or every quarter $107.94; Because they're 51.56% more, which is $12.24 a month, which equals $36.72. Add that to the $71.22 for three months, which is the current rate, and that's how you get $107.94. She commended them for proposing to give a lot of money back to the City, but not at the expense of the residents. She did not agree with the proposition to revise Prop 218 process. For Burrtec, she explained their rates would increase by $36.30, adding that to the plan price will be $71.22, which gives you $107.52. She stated there are many residents on a fixed income, and it will be hard for them to sustain cost increases. Republic Services' increase is $3.37 for the quarter; add that to the $71.42, which give you $74.79. Valley Vista is raising the rates to .39 cents; adding that to the $71.22, you get $71.61. Waste Management are going to increase rates to $33.03, adding that to the $71.22 gives you $104.25. Council Member Low thanked the firms for their proposals. She commended Ed Chen for being an asset to the company. She stated that she looked at the numbers from each proposer and considered the impact each hauler would have on the community. If the numbers from the lowest bidder were very different than the current bidder's proposal, she would consider them. She reiterated that she did not want to bundle the street sweeping services. The rates that Republic Services provided were reasonable except for requesting the removal of the 4% annual rate cap on maximum service rates. Ms. Baxter reaffirmed that Republic Services is requesting that instead of having a maximum of 4% rate adjustment every year, they would get the full amount of whatever the Consumer Price Index (CPI) adjustment is based on that previous year's change in CPI. For example, it would change from the prior year to the current year of the CPI total, as opposed to as it's written in the draft agreement. If the CPI adjustment was 5% or 6%, the most that would get us is 4%, as written in the current draft agreement. Council Member Low expressed concern about removing the 4% rate adjustment cap. She stated that keeping the adjustment cap will provide residents the insurance the rates will remain consistent. She also asked about the kitchen pail and agreed that it could be per request; however, there should not be a fee associated with the pail. Mayor Dang asked if the 4% rate adjustment is typical of a waste hauler's annual rate adjustment and how often it exceeds the 4%. Ms. Baxter replied for the last ten to twenty years that has been the typical max adjustment in a CPI change per year. The one that Republic Services is proposing is the water, sewer, and trash, which aligns with the services that they're providing, which does typically run closer to 5%. Rosemead City Regular Meeting Minutes of April 11, 2023 Page 12 of25 Mayor Pro Tem Ly commended all five firms for submitting their proposals. He recalls that eleven years ago, the City Council was also discussing the waste hauler procurement at that time, and he expressed that by that experience, he was wiser in the selection process. In reviewing the proposals, he wanted to ensure who had the best approach against inflation and the increased cost of unfunded mandates. He expressed concern that the lowest bidder did have higher rates than the current rates and had an established firm that understands the community. Mr. Ly stated that he hoped that Republic Services trucks would be changed and not prolong the amortization of the use of the old trucks. Furthermore, Athens Services is offering a lot of money, $18 million, which equates to two years of public safety contracts. Mayor Dang thanked the firms for participating in the bid process, the consultants, and City staff for vetting all firms. He asked for clarification on Athens Services' bid regarding the $400,000 a year payment for the step program. Ms. Baxter explained that in reading the proposal, $400,000 a year would go towards programs similar to the enhancement programs offered by all the other proposers. Athens didn't elaborate on what those programs would specifically be. It would be more of a collaboration between the City and Athens to determine what those programs are. Mayor Dang inquired about the 15 -year term; the payment would be $1 million. Ms. Baxter explained the $1 million goodwill payment would go directly to the City, and the City would have the opportunity to decide how that money would be spent. But it was clarified through questions that a 15 -year term removed the $400,000 per year payment. In addition, that also comes with the three steps in the rate adjustment. The rates increase in the second year, plus the CPIA adjustment, and then increase again in the third year with the CPIA adjustment. Mayor Dang reiterated that a ten-year contract term gives $400,000 per year, which is $4 million. A fifteen -year contract term, the City receives $1 million. Ms. Baxter replied yes. Council Member Clark asked if the adjustment is an adjustment rate to the ratepayers. Ms. Baxter stated the three-step rate adjustment would be to the rate payers' rates. Mayor Dang referred to a table on page six of the staff report, asking if there were any changes to the table and the presentation. Director of Public Works Chung explained the service rates were consistent with what's on the presentation and the staff report. The 10 -year rate with residential and the graph with the commercial rate were shown subsequently. Mayor Dang stated that Republic Service's residential 96 -gallon rate is currently $23.74. If selected, it'd be $24.93, about $1.19 monthly for residential rates. There is a 24% increase across the board for the commercial rate. $464 for the commercial Rosemead City Regular Meeting Minutes of April 11, 2023 Page 13 of 25 rate for a six cubic yard trash gets elevated to $576 per month. By this structure, the residential rates are kept low by percent, but the commercial rate is elevated by 24% across the board. With the other companies like Burrtec you are taking that 24% increase, which ranges depending if you get a bigger trash can, it drops below current rate. Athens is providing a smaller commercial trash can at 52% increase, but the bigger the trash can, the cheaper it costs. Except for Valley Vista, it's lower across the board. Ms. Baxter stated that the difference between the current contract and the new contract is these trash rates include a 96 -gallon recycling container and a 32 -gallon organic recycling container to comply with SB 1383 requirements in state law. The current rates are all separate rates under the current contract. In the new contract, all services will be charged the same rates. Mayor Dang stated that if a commercial trash bin is hauled away it goes to a sorting facility, and the sorting facility robotically sorted out, that would be a fee number one. Ms. Baxter explained that it would cost $270 for a commercial bin, a three cubic yard container a month. That includes the three cubic yard trash plus the 96 -gallon recycling container and a 32 -gallon organics container. You get all three of those services bundled together, just like you get in your residential services. Director of Public Work Chung stated that the services are tailored to the amount of waste the business generates. Therefore, it could be a large, 96 -gallon, or small bin. Mayor Dang asked what the bare minimum size is. Ms. Baxter responded a business could go down to a one -and -a -half cubic yard bin or a cart, like a residential cart. She stated the new structure makes it easier for the residents and businesses to comply with the state law without complicating it. Council Member Low reiterated that technically, there is an increase in size because businesses are currently getting three cubic yards, then will get a 96 and a 32 -gallon cart in the future. In terms of volume, they are getting more and therefore justify the cost increase. Council Member Armenta asked about the probability of a six-yard trash bin being used. Ms. Baxter replied some businesses are using the six cubic yards. The majority of the businesses in the City use a three cubic yard container. Because they will get a recycling container and organics container, they can downsize that trash container size even if they have a six cubic yard container. They could go down to a four cubic yard or five cubic yard container and recycle and use it properly, sorting their recycling in the recycling bin and the organics in the organics bin to save money that way. Rosemead City Regular Meeting Minutes of April 11, 2023 Page 14 of 25 Mayor Dang inquired about the good corporate citizen services and if Valley Vista did not include it in the proposal. Ms. Baxter explained that Valley Vista's proposal was answering directly to the RFP, and they provided what was asked from the RFP. They didn't add any extra bells and whistles to the proposal. Council Member Armenta asked about the gross revenue in the presentation. She noted that on slide no. 29, you could see what company would get the highest gross rate revenue, and she was concerned that residents would pay for that. Council Member Clark asked if the 4% annual rate cap on maximum service rate was in the RFP for everybody. Ms. Baxter responded yes it was in the draft agreement. All proposers were proposing their base rates, with a 4% cap to be included. Council Member Clark reiterated that Republic Services asked as an exception proposed; that's just throwing out their potential. Ms. Baxter stated that this is an option that Republic Services would like to make changes to. They have proposed rates if the 4% is not included. For example, if staff went back to Republic Services to negotiate, staff could potentially negotiate a reduction in rates if the 4% rate cap is removed. Director of Public Works Chung explained that the bid asked that the firm's base rate consider a 4% rate cap. Removing the 4% cap is a proposal and something they want the City to consider. Council Member Clark asked if the 4% is removed, they can raise the rates Director of Public Works Chung replied they could increase the rates above 4%. Council Member Clark stated that if the City does not want to remove the 4% cap, then the City would have to choose to negotiate. Ms. Baxter stated that the City could choose to say no during negotiations. Mayor Dang inquired if the capital startup cost was absorbed by the City. Ms. Baxter replied no, the cost is absorbed by each of the proposers. The price is to cover the cost of replacing all new containers to meet the requirements of SB 1383, including all new trucks except for Republic Services. They propose not to replace their trucks at the beginning of the contract but at a later date. Mayor Dang asked what kind of trucks Republic Services has. Mayor Pro Tem Ly suggested that the City Council ask each firm to present what kind of trucks they will be using. Rosemead City Regular Meeting Minutes ofApri111, 2023 Page 15 of 25 Mr. Gouveia stated that 100% of the Republic Services fleet runs out of compressed natural gas, known as CNG fuel. Mayor Dang asked if the state had a mandate to change any of those vehicles. Mr. Gouveia replied there is a bill being considered by the California Air Resources Board, which strives for all large fleets statewide to electrify. Mayor Dang asked if any of the firms currently have trucks electrified. Ms. Baxter replied that none of the proposals included an electrified fleet. Mr. Gouveia stated that Republic Services has two electric vehicles coming to Southern California. We're investing $300,000 plus in electric vehicle infrastructure for charging. Richard Nino, representing Burrtec Waste Industries, stated they currently have CNG vehicles that run on renewable natural gas and have six electric trucks on order. If still selected, we can bring one into Rosemead when they arrive. Mayor Dang asked how many trucks are required to service the City. Mr. Nino stated that it is usually about nine trucks. Mayor Dang asked out of the nine trucks, only one could be electric. Mr. Nino replied yes because the technology and operating efficiency of the electric trucks are still in the initial stages, and all the haulers will have challenges in working those efficiently and productively. Mayor Dang expressed concerns about knowing if the performance of electric vehicles or trucks will meet the company's standards. If the state requires all trucks to be electric, will the City have to provide an additional cost to purchase electric trucks? GaryClifford, Executive Vice President of Athens Services, explained they have $9.6 million in startup costs, which include brand new trucks that are RNG, which is recycled natural gas, which is natural gas that comes from dairy farms and landfills. Athens does have an electric vehicle and would supply it to the City if the City requested it. He reiterated that there's a difference between all the haulers and Republic Services' startup costs. With Republic Services, you're getting the trucks that are here, which is good for them, but Athens didn't have that option. The reason the revenue is higher is because the revenue includes the $9.6 million spent on brand- new RNG trucks. If allowed to use a used fleet that runs on RNG, Athens would have the same $2 million cost. Rosemead City Regular Meeting Minutes of April 11, 2023 Page 16 of 25 Council Member Armenta reiterated Mr. Clifford's comment that since Athens must spend more money on the startup cost, it will be charged to the residents at $107.94. Mr. Clifford stated that the cost of $9 million was capital costs, which include brand new stuff, which is different than bidding stuff that isn't brand new. Council Member Armenta asked if different trucks were brought in, the revenue would go down. Mr. Clifford replied yes, because the rates would be lower, and we would not purchase brand-new equipment. Council Member Armenia reiterated that per their proposal rate of $107.94, their revenue would decrease if they brought in different trucks. Mr. Clifford replied yes because if they could use the barrels in the City and the trucks in the City, the bid would be significantly different because no new equipment would have to be purchased. Council Member Armenta asked Mr. Clifford if the RFP specifically requested they had to provide new trucks. Mr. Clifford replied yes to Council Member Armenta. Council Member Armenta asked City staff how Republic Services is able to use its current fleet. Council Member Low interjected Council Member Armenta and stated that Republic Services' startup cost is very low because they can use their current fleet. She asked if Republic Services has to purchase new trucks at a later time, does the city have to pay? Ms. Baxter explained yes because it would be based on applicable law, one of the terms defined in the draft agreement. The electrification of trucks would fall under that. Council Member Low restated that Athens' initial cost is embedded into your rates because they need to recover their startup costs. Republic Services will have a lower startup cost because they will use their current fleet. Mr. Clifford reiterated that with the other haulers, the city is getting brand-new equipment and brand-new barrels associated with a cost. City Attorney Richman asked for clarification from the R3 Consultant about the electrification of vehicles. If a law requires all your vehicles to be electrified, that would be considered extraordinary; they must follow that requirement. We'd have to allow the waste hauler to make that change under that law. It's like what happened with the organics law. The question is not about electrification; you're asking if they need to get newer trucks independently. Rosemead City Regular Meeting Minutes ofApri111, 2023 Page 17 of 25 Council Member Low stated her question was if Republic Services must purchase new trucks, does the city have to pay? Ms. Baxter replied that it was only if it's required by law, that they make that change. City Manager Kim explained that if a truck breaks down, the city is not liable to replace that truck. Council Member Armenta asked if the requirement for new trucks had to do with going to all -electric vehicles by 2035. Ms. Baxter stated she did not know the state law in detail but could only state that there is a requirement of the law that waste trucks will be required to be replaced sooner than 2035 or a percentage in the next few years. Council Member Armenta stated that she believed it would be 36% of the fleet before 2035. Mayor Pro Tem Ly asked Mr. Perez how many electric vehicles they have or are purchasing. David Perez, President of Valley Vista Services, stated they would be testing an electric automated side loader in the next couple of months to take data and figure out the productivity of the machine. The cost of these trucks is much higher than the trucks currently being used, but operationally, there may be some savings. He affirmed they have some electric trucks and rear loaders coming in the summertime. They are not necessarily for Rosemead, but they could be used for Rosemead if required. Mr. Perez also added that if allowed, they could use CNG trucks; the trucks' lifespan is seven to ten years, the proposed length of the contract. Mayor Pro Tem Ly asked if the RFP required new equipment and how Republic Services is not required to provide new equipment. Ms. Baxter explained that it wasn't specified that it had to be new equipment; it could not be more than 10 years old. So Republic Services was proposing an exception to that agreement, to use their current fleet to extend their life and replace them with appropriate equipment in the next five years. Council Member Armenia reiterated to confirm that the RFP did not specify that equipment had to be brand new. Ms. Baxter confirmed the RFP did not require brand-new equipment. Council Member Armenta asked Mr. Perez how Valley Vista could afford to provide a low rate and startup cost. Rosemead City Regular Meeting Minutes of April 11, 2023 Page 18 of25 Mr. Perez replied that much had to do with depreciation, the advancement of new technology, better equipment, savings on maintenance, more driver productivity, and operational costs. They want to earn Rosemead's business and therefore strip their profit margin. He explained that they could afford low rates because they own no landfills or composting facilities. By using their transfer stations, they can move material wherever they can get the best deal. In addition, he stated that he understood Council Member Clark's concern about the rates in El Monte. He assured her that the City of El Monte is a larger city that costs more to service, and they froze the CPI rate adjustment one year when it was at a high rate. Mayor Dang asked Mr. Perez if their trucks ran on CNG or RNG. Mr. Perez replied that their trucks run on CNG, compressed natural gas -powered by renewable natural gas. Mayor Dang asked for clarification from Ms. Baxter that none of the firms currently have electric trucks. If state regulations change, stating that all trucks must be electrified, then vendors must purchase electric trucks. The cost of procuring the electric trucks would be passed on to the City. Ms. Baxter replied that the vendor does have the option to pass on the cost to the City. Mayor Pro Tem Ly stated that he would like to see comparable negotiations between the four firms that attended the meeting. He noted that he wants the best cost for the residents and business community. In addition, he stated that the franchise fee could be looked at if it means a lower cost rate to residents. Furthermore, if Republic Services wants to use their current fleet, that would be fine, and encourage the other firms to include their current fleets as part of their component in the best and final offer. He also said that he would like to see new bins, graffiti -free bins, and consistent and committed service to the community. Council Member Armenta respectfully disagreed with Mayor Pro Tem Ly's comments to ask the firms to submit additional proposals after all firms have disclosed their information and costs. She reiterated that City hired a consultant to assist in preparing the RFP based on the Council's direction. Lastly, she did not agree to bundle the street sweeping and trash hauling services. Mayor Pro Tem Ly reiterated that he wants the best deal possible for the residents and business community. He clarified that the Council was not adopting a contract but only directing the City staff to continue negotiations with the chosen hauler. Therefore, he suggested all the haulers provide the best and final offers. Council Member Low stated she would not like to ask all the firms to go back and provide work for numbers when they all have seen each other's proposals. She suggested picking one hauler and negotiating what City Council wants to see in the contract. In reviewing the rates, she favored Republic Services but wanted to see better commercial rates and keep the 4% annual rate cap. Rosemead City Regular Meeting Minutes of April 11, 2023 Page 19 of 25 Council Member Clark stated she agreed with Council Member Low and Council Member Armenta that the process had been done and should begin negotiating with the chosen hauler. Mayor Dang suggested inviting two firms to provide the best and final offer rather than all firms. Council Member Low agreed and suggested the two lowest firms. Council Member Armenta asked Ms. Baxter if any of the firms submitted proposals after the due date of the proposal or to see what other firms bid. Ms. Baxter affirmed no firm submitted proposals after the due date and kept them confidential. They only responded to questions from City staff after their proposals were reviewed. Council Member Clark reiterated that she disagreed and suggested the City negotiate with Republic Services. If there is no consensus with Republic Services, the City could negotiate with another company, but she did not want to prolong the process. She opined that Republic Services was best for the residents. Negotiations could include the commercial rate and the 4% annual rate cap. Mayor Dang asked the City Council how many firms should be invited to provide the best and final offer. Council Member Armenta stated that one firm should be invited back. Mayor Dang stated that at least two should provide a best and final offer Council Member Low explained that although Valley Vista had proposed good numbers in their proposal, she would still need to consider the impact on the residents. She opined that if the Council allowed for two firms to provide additional new numbers to their proposals, and she chose the second vendor instead of Valley Vista, asked Valley Vista if they were willing to take that risk, she would be willing to invite two firms to provide best and final offers. Mr. Perez replied that Valley Vista would be willing to take the risk. Mayor Pro Tem Ly clarified that most of the City Council were proposing that two firms return with the best and final offers, which he would support. He stated there should be a motion to negotiate with two firms and asked what two firms would be invited back. Council Member Low stated she would like to invite Valley Vista and Republic Services back to provide the best and final offer. Mayor Dang supported Council Member Low's recommendation to invite Valley Vista and Republic Services back. Rosemead City Regular Meeting Minutes of April ll, 2023 Page 20 of25 City Attorney Richman asked if there was any value in discussing the street sweeping option. Mayor Pro Tem Ly stated that the negotiations should include the 10 -year contract term and no street sweeping. Council Member Armenta and Council Member Low agreed to the 10 -year contract term and no street sweeping. City Attorney Richman reiterated that the direction was to negotiate with the two firms and bring back their best and final offers for consideration. Mayor Dang affirmed. Council Member Armenta stated that the City Council had specific asks for each hauler to include in their finals proposals. Council Member Clark made a substitution motion to negotiate with Republic Services for a ten-year contract term and negotiate with them. If the City is not happy with the final numbers, then the item could be brought back. Council Member Armenta stated she would second the motion, but it would die on the floor. ACTION: Moved by Council Member Clark and seconded by Council Member Armenta to negotiate with Republic Services for a 10 -year contract term. Substitute motion was carried out by the following vote: AYES: Armenta and Clark, NOES: Dang, Low, Ly Mayor Pro Tem Ly made a motion to negotiate with the Valley Vista and Republic Services. Mayor Dang seconded the motion. ACTION: Moved by Mayor Pro Tem Ly and seconded by Mayor Dang to negotiate with Valley Vista and Republic Services to provide a best and final offer. Motion was carried out by the following vote: AYES: Armenta, Clark, Dang, Low and Ly, NOES: None Council Member Low stated that she would like to ask Republic Services to include in their final offer to lower the commercial rates, make the kitchen waste pail option by request at no cost to the residents, and the option to reduce one dedicated Recycling Coordinator if they choose to, she was okay with the revised use of vehicle life use of 10 -15 -years. She did not want to remove the 4% annual cap rate. For Valley Vista, she asked them to incorporate additional Good Corporate Citizenship Services in their final proposal. Rosemead City Regular Meeting Minutes of April 11, 2023 Page 21 of 25 City Attorney Richman asked if Council would be making a motion about removing the street sweeping services from the proposal. Mayor Pro Tem Ly made a motion to remove the street sweeping services and negotiate for a 10 -year contract term. ACTION: Moved by Mayor Pro Tem Ly and seconded by Council Member Armenta to negotiate a ten-year contract term and remove the street sweeping services from the proposal. Motion was carried out by the following vote: AYES: Armenta, Clark, Dang, Low and Ly, NOES: None Council Member Armenta requested Republic Services to provide uniform bins and keep the residential and commercial bins free from graffiti. For Valley Vista she asked what partnership Valley Vista has made and how they could collaborate with the City of Rosemead. Mayor Pro Tem Ly requested from Republic Service that he would not like to see more than a third of the fleet be old vehicles. He wants to see newer vehicles in the fleet. He requested the organics bin to be free for residents asking for it. Furthermore, he requested that the two firms provide compost giveaway events. He wants to see the communication on logistic lines showing the closest sorter and closest dump with reasonable prices. Provide the best possible rates and increase Franchise Fees without impacting the residents. He requested that commercial and residents get new trash cans or bins. Council Member Clark agreed with decreasing commercial rates and providing a three cubic yard bin. The rate could go down to what the businesses are currently paying. She also agreed to keep the 4% annual rate cap. Mayor Dang referred to slide no. 17 of the presentation and asked about Option 1 and Option 2. Mr. Gouveia of Republic Services replied that Option 2 was null since there would be no street sweeping services in the final proposal. In addition, the outcome of proposed alternative Option 1 is if you remove the kitchen waste pails and the backyard compost bins and reduce the one Recycling Coordinator, the proposal was to freeze today's rates of $23.74 for the one-year term. Council Member Clark inquired about the three clean bins requirement. Ms. Baxter replied that either firm would have to provide clean bins with the correct colors and labeled correctly. Residents will receive clean carts. Mayor Pro Tem Ly opined that he would prefer that residents and commercial customers receive new carts or bins. Council Member Armenta agreed and stated that she receives many calls about cart issues. Rosemead City Regular Meeting Minutes of April 11, 2023 Page 22 of25 Mayor Pro Tem Ly urged that the firm selected ensure they assigned a good Public Affairs Representative to work with the City. Mayor Dang stated that the current waste hauler is a member of the Chamber of Commerce, and the selected firm would need office hours for the public at the Chamber Office. Director of Public Works Chung stated staff needed direction on the current contract extension for Republic Services. ACTION: Moved by Mayor Pro Tem Ly, seconded by Council Member Low to authorize the extension of Republic services for up to four months and that the project tis categorically exempt from CEQA. Motion was carried out by the following votes: AYES: Armenta, Clark, Dang, Low and Ly, NOES: None 5. CONSENT CALENDAR CE A: The following items are not subject to the California Environmental Quality Act, unless noted on the item. ACTION: Moved by Mayor Pro Tem Ly and seconded by Council Member Clark to approve Consent Calendar Items A, B, C, and D. Motion was carried out by the following vote: AYES: Armenta, Clark, Dang, Low and Ly; NOES: None; ABSENT: None A. Claims and Demands Resolution No. 2023-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,186,582.84 CHECKS NUMBERED 113543 THROUGH NUMBER 113644, DRAFTS NUMBERED 6301 THROUGH NUMBER 6312 AND EFT NUMBERED 51556 THROUGH NUMBER 51568 INCLUSIVELY Recommendation: Adopt Resolution No. 2023-18. • Resolution No. 2023-19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,869,090.28 CHECKS NUMBERED 113645 THROUGH NUMBER 113733, DRAFTS NUMBERED 6250 THROUGH NUMBER 6351 AND EFT NUMBERED 51569 THROUGH NUMBER 51601 INCLUSIVELY Recommendation: Adopt Resolution No. 2023-19. Rosemead City Regular Meeting Minutes of April 11, 2023 Page 23 of25 B. Minutes Recommendation: That the City Council approve the regular meeting minutes of May 11, 2021, special meeting minutes of November 9, 2021, and regular meeting minutes of March 14, 2023. C. Second Reading and Adoption of Ordinance No. 1014 - Adding Chapter 15.28 Electric Vehicle Charging Stations to Title 15 (Building and Construction) to Provide an Expedited, Streamlined Permitting Process for Electric Vehicle Charging Stations On March 14, 2023, the City Council introduced for first reading, Ordinance No. 1014, an ordinance adding chapter 15.28 Electric Vehicle Charging Stations to Title 15 (Building and Construction) to provide an expedited, streamlined permitting process for electric vehicle charging stations and bring Title 15 up to compliance with State legislation. CEQA: Ordinance No. 1014, involves updates and revisions to existing regulations, and it can be seen with certainty that the text amendments will have no significant negative effect on the environment, per CEQA Guidelines, Section 15061(b)(3). The ordinance also involves the potential installation of solar energy systems, which are exempt under Section 21080.35 of the Public Resources Code. Recommendation: That the City Council adopt the second reading of Ordinance No. 1014, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADDING CHAPTER 15.28 — ELECTRIC VEHICLE CHARGING STATIONS TO TITLE 15 (BUILDINGS AND CONSTRUCTION) TO PROVIDE AN EXPEDITED, STREAMLINED PERMITTING PROCESS FOR ELECTRIC VEHICLE CHARGING STATIONS D. Approve a Letter of Opposition to the Civilian Oversight Board Recommendation to Rotate Sheriff Deputies At the March 14, 2023, City Council Meeting, Council Member Clark requested that a letter be drafted to the Los Angeles County Board of Supervisors in opposition to the Civilian Oversight Board recommendation to rotate Sheriff deputies. This request was concurred by Council Member Armenta and Mayor Pro Tem Ly. Recommendation: That the City Council approve a letter of opposition to the Civilian Oversight Board recommendation to rotate Sheriff deputies. Rosemead City Regular Meeting Minutes of April 11, 2023 Page 24 of 25 7. MATTERS FROM MAYOR & CITY COUNCIL A. Council Comments Council Member Armenta commended Parks and Rec staff and Public Works staff on the Eggstravangaza event. Mayor Dang commended City staff on the completion of the Dog Park project. 8. ADJOURNMENT Mayor Dang adjourned the meeting at 10:53 p.m. The next scheduled meeting was held on April 25, 2023, at 7:00 p.m. in the Rosemead City Hall Council Chamber. 51� - Ericka Hernandez, City Clerk APPROV Se g, Mayor Rosemead City Regular Meeting Minutes of April 11, 2023 Page 25 of25