CC - Item 5J - Purchase of Annual Microsoft Office 365 Licensing and Additional Microsoft Entra ID Premium 2 LicensingROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYORANDCITY COUNCIL
FROM: BEN KIM, CITY MANAGER`'
DATE: NOVEMBER 14, 2023
SUBJECT: PURCHASE OF ANNUAL MICROSOFT OFFICE 365 LICENSING AND
ADDITIONAL MICROSOFT ENTRA ID PREMIUM 2 LICENSING
SUMMARY
In light of recent numerous incidents of ransomware and other security incidents targeting
government entities, the City of Rosemead ("City") has a need to improve its security posture
relative to accessing City computers and business systems. After a thorough analysis of the
options, the Information Technology (IT) Division believes the Microsoft Entra ID Premium 2
licensing provides the best value and functionality to meet the City's security needs. The proposed
quote is in the amount of $44,880 for the purchase of the annual Microsoft Office 365 licensing
($32,232) and the additional purchase of Microsoft Entra ID Premium 2 licensing ($12,648.)
DISCUSSION
The IT Division holds responsibility for securing the City's business and information systems,
including sensitive personal information, financial information relating to both the City and
constituents, employee protected health information and other sensitive and legislatively protected
information sets. Consequently, as the threat to local government entities continues to increase,
the IT Division identifies ways to reduce the risk of compromise and potential data breaches.
After extensive research, the IT Division believes that the Microsoft Entra ID Premium 2 product
provides additional security and control measures for user accounts within the City's Microsoft
tenant. The annual Microsoft Office 365 licensing expires on December 9, 2023, and is required
to enable City Staff to continue to utilize the Microsoft Office Suite applications.
The proposed quotes (Attachment A) are for both the annual renewal of the Microsoft Office 365
licensing and Microsoft Entra ID Premium 2 licensing.
Price quotes were provided from the following
AGENDA ITEM 5.J
City Council Meeting
November 14, 2023
Page 2 of 2
Authorized Retailer Microsoft Office 365 Microsoft Entra ID P2 Total Cost
Intelli-Tech 1$32,232 $1
Max Power Technology$35,904 $1
Direct Deals 1 $37,536 $1
The most cost-effective quote was provided by the authorized retailer Intelli-Tech in the amount
of $44,880.
STAFF RECOMMENDATION
It is recommended that the City Council authorize the City Manager to execute the purchase of the
annual Microsoft Office 365 licensing and Microsoft Entra ID Premium 2 licensing with Microsoft
via the authorized retailer Intelli-Tech in the amount of $44,880.
FISCAL IMPACT
Expenses in the amount of $44,880 will be covered by the budget allocated to the Information
Technology Division for Fiscal Year 2023-24.
STRATEGIC PLAN IMPACT
None.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Attachment A: Proposed Quotes
Submitted by:
Bryan Chua
Director of Finance
QUOTATION
/NTELL/-TECH
1652 Yeager Avenue -La Verne, CA 91750
phone (909) 394-51881 fax (909) 394-5190
www.intelli-tech.com
Ryan PliseCity of Rosemead
626-569-2192 8838 East Valley Blvd
Rosemead, CA 91770
Attn: Accounts Payable
City of Rosemead
8838 East Valley Blvd
Rosemead, CA 91770
Attn: Receiving
1 1 136 1 COLF8R-0001-1Y i Microsoft Office365 (Plan E3) Lic, Annual 1 -Yr
2 136 COLFK5-0001-1Y Microsoft Entra ID P2 Lic, Annual 1 -Yr
(formerly Azure AD Premium P2)
Contract Dates: 12(1012023.121912024
Account Manager - Pamela Rumph
909-394-5188 x1207
TeamPamila imelli-tech.com
Inside Sales - Sandy Nguyen
30
Email $ 237.00 $ 32,232.00
Email $ 93.00 $ 12,648.00
Sub -total $ 44,880.00
$
$
Grand Total $44.880.00
U MAX POWER
TECHNOLOGY
Quotation # S00206
Quotation Date:
10/27/2023
City of Rosemead
Valley Boulevard 8838
Rosemead CA 91770
United States
Salesperson:
Javier Velasquez
Max Power Technology LLC
1101 Pagoda PI
Los Angeles CA 90031
United States
tDESCRIPTION QUANTIT UNIT PRICE AMOUNT
ntra ID P2 (Annual)136.00 Units 108.00 $14,688.00
E3 ( Annual) 136.00 Units 264.00 $ 35,904.00
Subtotal$ 50,592.00
Quotes are in US Dollars. THIS PRICE LIST IS A QUOTATION ONLY AND IS NOT AN ORDER OR OFFER TO SELL OR A
COMMITMENT TO SHIP PRODUCT. Quoted products are based on best information available as of the date of this quotation and
are not guaranteed to meet bid specifications. Price, availability, and product specs are subject to change without notice at any
point during or after the quotation, ordering, and fulfillment process. These changes are typically driven by our vendor -
manufacturers and are prompted by a variety of factors outside of Max Power Technology control. Taxes, shipping, and
a processing and handling fee are included in the total sales price for all parts and hardware purchases from third -party vendors.
1(800) 506-8107 accounting@maxpowertechnology.com https://maxpowertechnology.com
Page: l / 1
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