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CDC - 04-26-05APPROVED CITY OF ROSEMEAD DATE (-0_/ L/ -n S MINUTES OF THE REGULAR MEETING By (Up P ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION APRIL 26, 2005 The regular meeting of the Rosemead Community Development Commission was called to order by Chairman Imperial at 7:00 p.m. in the conference room of City Hall, 8838 E. Valley Boulevard, Rosemead, California. The Pledge to the flag was led by Commissioner Clark. The Invocation was delivered by Chairman Imperial. ROLL CALL OF OFFICERS: Present: Commissioners Clark, Nunez, Tran, Vice-Chairman Taylor, Chairman Imperial Absent: None APPROVAL OF MINUTES: APRIL 12, 2005 - REGULAR MEETING MOTION BY VICE-CHAIRMAN TAYLOR, SECOND BY COMMISSIONER CLARK that the Commission approve the Minutes of the regular meeting of April 12, 2005. Vote resulted: Aye: Clark, Imperial, Nunez, Taylor, Tran No: None Abstain: None Absent: None The Chairman declared said motion duly carried and so orderd. CDC RESOLUTION NO. 2005-05CLAIMS AND DEMANDS The following Resolution was presented to the Agency for adoption: RESOLUTION NO. 2005-05 CLAIMS AND DEMANDS A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $49,695.20 AND DEMANDS NO. 7581 THROUGH 7589 MOTION BY COMMISSIONER CLARK, SECOND BY COMMISSIONER NUNEZ that the Commission adopt Resolution No. 2005-05. Vote resulted: RCDCMIN:4-26-05 Page #I • • Aye: Clark, Imperial, Nunez, Taylor, Tran No: None Absent: None Abstain: None The Chairman declared said motion duly carried and so ordered. DISCUSSION OF CITY HALL REMODELING OPTIONS Bill Crowe, Executive Director, presented the staff report. Doug Joyce, Onyx Architects, addressed the 5 remodeling options for the Commission to review and discuss: Scheme A, is a comprehensive remodel, which includes furnishings, redoing the Council Chambers, provides 5 new council offices, and full ADA compliance; Scheme B, builds a new wing in the parking lot area and includes full ADA compliance. Commissioner Taylor asked how many parking spaces would be lost with Scheme B. Dale Brown, Onyx Architects, replied that the parking lot would be narrowed down and restriped from angular parking to a 90° angle, with no loss of spaces. Commissioner Taylor did not agree, and stated that the 90° angle increases the turning radius space. He requested that the architects return with a revised schematic. Mr. Joyce continued with Scheme C, which includes new elevators and remodeling, and is the least disruptive scheme. Council offices would be downstairs, with Parks and Recreation relocating elsewhere. Scheme D includes building of Council offices only on the west side as in Scheme A. All offices would be handicapped accessible. Scheme E would not include new Council offices. That scheme includes making the basement ADA accessible and renovation of City Hall furniture, carpet and wallpaper. Commissioner Taylor requested more research on moving the elevator to the current reception area and moving that area out towards the lobby. This would bring the elevator into the lobby area where it is accessible to the public. Commissioner Taylor requested a revised schematic bringing the downstairs bathrooms into ADA compliance. Mr. Taylor concluded that he is in favor of meeting the ADA requirements, but he is not in agreement with building Council offices. Commissioner Tran pointed out that only four Council offices need to be built since there currently is a Mayor's office. Mr. Tran requested that the architects return with a schematic to include remodeling and updating the Council Chambers, including reconfiguration of the Council dais into a horseshoe shape. Commissioner Nunez suggested that the new Council offices be larger and more functional. And, if Councilmembers choose not to use the offices, they can be available for staff use. RCDCMINA-26-05 Page n2 • Discussion ensued about enclosing the space in back of the conference room for one office or subdivide it into two Council offices. Commissioner Clark stated that she is skeptical about doing any remodeling now, that the City has other problems, such as graffiti and trash issues. Bill Crowe, City Manager, explained that office No. 3 is available for Councilman Tran's use until remodeling occurs or an Administrative Services Director is hired. Mr. Crowe requested Council input on enclosing the back room. Councilman Tran requested that the room be one large room rather than two small ones. Councilman Nunez recommended revising Scheme D to build four Council offices instead of five, and use the large office (Room 4) already in existence as the Mayor's office. Mr. Crowe clarified that when the Mayor changes yearly, the new Mayor will occupy that office. Councilwoman Clark stated that permanently closing off a portion of the conference room area would cut down the use for periodic staff events. MOTION BY COMMISSIONER TRAN, SECOND BY VICE-CHAIRMAN TAYLOR that the Council authorize enclosing the space north of the conference room into one large office space. Vote resulted: Aye: Nunez, Tran, Taylor No: Clark, Imperial Absent: None Abstain: None The Chairman declared said motion duly carried and so ordered. MOTION BY COMMISSIONER NUNEZ, SECOND BY COMMISSIONER TRAN that the architects return with a revised Scheme D showing four Council offices instead of five, the reconfiguration of the elevator to the lobby area, the downstairs restrooms made ADA accessible, and the remodeling and refurbishing of the Council Chambers. Vote resulted: Aye: Nunez, Tran, Taylor No: Clark, Imperial Absent: None Abstain: None The Chairman declared said motion duly carried and so ordered. RCDCMIN:4-26-05 Page #3 • 0 MATTERS FROM OFFICIALS - None 4. ORAL COMMUNICATIONS FROM THE AUDIENCE ON COMMUNITY DEVELOPMENT COMMISSION MATTERS - None 5. ADJOURNMENT There being no further action to be taken at this time, the meeting was adjourned at 7:45 p.m. Respectfully submitted: C i mission Secretary on APPROVED: A AN RCDCMIN:4-26-05 Page #4 0 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF ROSEMEAD ) 0 1, Jan Saavedra, for the City of Rosemead, do hereby certify that the minutes from, April 26th, 2005 were duly and regularly approved and adopted by the Rosemead Community Development Commission on the 14th of June 2005, by the following vote to wit: Yes:Clark, Imperial, Taylor, Nunez, Tran No: None Absent: None Abstain:None Ja aavedra Commission Secretary