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CC - Item 5B - Minutes of March 23, 2021MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION REGULAR JOINT MEETING MARCH 23, 2021 The regular joint meeting of the Rosemead City Council and Successor Agency to the Community Development Commission was called to order by Mayor Armenta at 7:03 p.m., in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Armenta, Mayor Pro Tem Low, Council Members Clark, Dang, and Ly ABSENT: None PLEDGE OF ALLEGIANCE was led by Mayor Armenta INVOCATION was led by Council Member Clark STAFF PRESENT: City Manager Molleda, Assistant City Manager Kim, City Attorney Richman, Chief of Police Lt. Duong, Director of Community Development Frausto-Lupo, Director of Public Works Daste, Director of Parks and Recreation Boecking, and City Clerk Hernandez 1. PUBLIC COMMENT Mayor Armenta opened the public comment section Resident Barbara Murphy submitted her comment via email stating that a Rosemead City worker painted red curbs at three fire hydrants on her street. She did not recall this project discussed at a Traffic Commission meeting, or at a City Council meeting. Residents impacted by the red curb painting at hydrants had no opportunity to give their opinion on this project. Mentioned she inquired with LA County, and they responded that parking near a fire hydrant is prohibited per the California Vehicle Code regardless of whether the curb is painted red or not. She suggested that if you observe a parking violation concern, call your local Sheriffs station, and they can provide added enforcement. Resident Michelle Do expressed concerns with limited parking on Paljay Avenue and surrounding streets during street sweeping days. Due to the pandemic, many residents are still working from home, and it's difficult to find parking when street sweeping is on both sides of the street. Stated that other cities have alternate street sweeping days and suggested the City look into that option. Mayor Armenia asked City staff to contact Ms. Do and requested City staff provide her a direct update on the parking matter. There being no further speakers, Mayor Armenta closed the Public Comment period. Rosemead City Council and Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 23, 2021 AGENDA ITEM 5.11 Page I of 12 2. PRESENTATION A. Presentation of Retirement Service Recognition of Captain David Flores from the Los Angeles County Temple Sheriff Station Chief of Police Lieutenant Duon¢ introduced retired Sheriff Captain David Flores. Retired Captain David Flores expressed appreciation for the City Council's recognition and spoke about his 20 years of law enforcement. He commended the City Council for the ongoing support during his tenure at Temple Sheriff Station. Council Member Ly congratulated retired Captain Flores for his many years of services to the community. Council Member Clark commended his service on what a Sheriff should be and congratulated him on his retirement. Council Member Dang thanked him for his service to the law enforcement. Mayor Pro Tem Low commended Captain Flores for his commitment to the community and public safety. Mayor Armenta commended retired Captain Flores for his engagement and commitment to the communities he served while at Temple Sheriff Station. The City Council presented a plaque in honor of his retirement and a City commemorative street sign. B. Introduction of Newly Appointed Los Angeles County Temple Sheriff Station, Captain Mark Reyes Chief of Police Lieutenant Duong introduced the newly appointment Temple Sheriff Station Captain Mark Reyes. Captain Mark Reyes shared he was a long time Rosemead Resident and attended Rosemead High School. He commended the Temple Station Deputies for their dedication to law enforcement. Council Member Ly welcomed Captain Reyes and stated he looked forward to working with him. Council Member Clark stated the City is supportive of the Sheriff's Department and welcomed him to the City. Council Member Dang welcomed Captain Reyes to the community. Mayor Pro Tem Low reiterated that the Council supports the Sheriff's Department and acknowledge the good work the Deputies are doing in keeping the City safe. Rosemead City Council and Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 23, 2021 Page 2 of 12 Mayor Armenta welcomed newly appointed Captain Reyes. She noted the rise of Asian hate crimes and hopes with help of the Sheriffs Department the City will overcome the issue. C. Presentation by Los Angeles County Sheriff Temple Station on Crime and Reserve Deputies Recognition Chief of Police Lieutenant Duon¢ talked about the Reserve Deputies and stated they are fully pledge Reserve Deputies, who can issue citations and make arrests. In 2020, they volunteer approximately 296 hours of their time to the community. They conduct numerous felony and misdemeanor arrests and have a saving cost of $32,000 to the City. Lt. Duong continued with his presentation announcing some crime has decreased. Rape, robbery, burglary, larceny theft, arson, and property crimes have decreased from last year. Crimes that have increased, include aggravated assault and grand theft auto crimes. Traffic statistics have decreased from the year 2019. Response times for the year 2020 have also decreased; however, there is a difference between calls from the south side of the I-10 freeway versus the north side of the I-10 freeway. Lt. Duong reiterated that having a substation in the south side of the City would greatly improve the response to call times from deputies. Lt. Duong reported that in the year 2020, the Team participated and executed eighteen search warrants, ten parole/probation compliance checks, continued targeting gangs, narcotics, and gambling operations in order to restore the quality of life for residents. The Rosemead Team has been proactively more visible at local parks by using bicycle patrol and providing residents the opportunity to talk to deputies. Lt. Duong explained there are challenges in arresting criminals, as a result of the "zero bail" due to COVID-19, which released state inmates, and the District Attorney's (DA) recent special directives 20-7 known as the Misdemeanor Case Management Directive. Council Member Low asked what happened if someone was under the influence, before the directive was issued by the DA's Office. Lt. Duong explained that an individual under the influence was booked as a misdemeanor, cited and presented to the DA's office for prosecution. With the new directive from the DA's office, certain criminals will no longer be prosecuted. However, deputies are still doing their job in continuing to keep the public safe. Council Member Clark expressed concern with having to put time and effort into arresting and booking of individuals, and later released right away. She mentioned she attended an Academy for elected officials where they were placed in real life scenarios and realized the danger deputies come across every day. Mayor Pro Tem Dang thanked the Deputy Reserves for volunteering their personal time and making a big commitment to the City to decrease crime. Thanked Lt. Rosemead City Council and Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 23, 2021 Page 3 of 12 Duong and the Rosemead Team for curtailing a lot of the crimes during the pandemic and taking a progressive approach. Mayor Pro Tem Low commended Lt. Duong and his team for their dedication and excellent job in patrolling the City. She hopes working together as a community will aid in decreasing or preventing crime. Mayor Armenia thanked Lt. Duong, the Rosemead Team, and the Deputy Reserves for their collaboration in working together in an effort to keep residents safe. She stated the City Council and City staff are there to support the Deputies. Lastly, appreciated the texts messages from Lt. Duong to the Council in an effort to keep them informed of situations going on in the City. D. Presentation update by Caltrans District 7, on the SR -60 Construction Project Seoand Minovi, Resident Engineer of the Safe Routes (SR) 60 project with Caltrans, spoke on the scope of the work of freeway improvements, which included removal and replacement of concrete all truck lanes on the 60 Freeway between the 605 and 710 freeways. In addition, safety improvements were being made on the off and on ramps on Santa Anita Avenue, Rosemead Boulevard, Paramount Boulevard, and San Gabriel Boulevard. Project improvements are scheduled to be completed by September 15'. Mayor Pro Tem Low asked if the outside lanes were going to be removed. Mr. Minovi stated that three outside lanes were going to be replaced with new concrete. Patricia Galvin, Office Chief for Caltrans explained the project involves pavement rehabilitation which is pavement removal and replacement with bran new concrete for ten miles in each direction, to extend the service life of the freeway. No lanes will be physically removed. Mr. Minovi further explained the middle barrier would be removed and replaced, improving the drainage and runoff water filtering system and do some concrete grinding to improve the friction on rainy days and reduce noise. Mayor Armenta asked about the hours construction and grinding of concrete would take place. Mr. Minovi replied construction work is done during the night from 9pm to 4am and the decibels do not exceed 80 decibels of noise when grinding concrete. Council Member Clark asked if the road referenced on the slide were going to look rugged? Ms. Galvan explained the rugged texture is for added traction on the road so that tires have less slippage especially during wet weather. Rosemead City Council and Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 23, 2021 Page 4 of 12 Mayor Pro Tem Low inquired about a concerned she previously talked with Caltrans staff about the westbound entrance to the freeway on San Gabriel Boulevard. The ramp striping lines were too short and dangerous for drivers merging. Asked Mr. Minovi if the issue was going to addressed with the new improvements made to the freeway. Mr. Minovi replied he was aware of Mrs. Low's concern regarding the temporary striping of the on ramp and confirmed that Caltrans staff were going to place the original striping to make it safer for drivers merging onto the freeway. Lastly, he noted that as a way to keep the public aware of the progress of projects, they can sign up for newsletter alerts with Caltrans. Mayor Armenta stated that she received an email from Mrs. Ortega expressing concerns about the noise of the freeway adjacent to residential homes. Asked City staff to contact Mrs. Ortega to set up a meeting to see how to facilitate a sound wall for residents adjacent to the freeway. Council Member Dang commended Caltrans staff for their presentation and their efforts to make improvements to the old infrastructure. Mayor Pro Tem Low asked when the project was going to start. Mr. Minovi replied the project started in November of 2018. Mayor Armenta thanked Mr. Minovi for presenting and answering all the Council questions. E. Proclamation Denouncing Hate Crimes and Discrimination Against the Asian American and Pacific Islanders Population Mayor Armenta read and presented a proclamation denouncing hate crimes in the City of Rosemead towards the Asian population. Council Member Dang stated he was proud to see a proclamation being presented to bring awareness that any hate crime committed is unacceptable. Mayor Pro Tem Low was grateful for the proclamation and stated that many people do not condone any kind of hate crime, but there is a small percentage that make our society and environments unsafe. Mayor Armenta stated the proclamation denouncing any hatred towards any of our community members, is something that we cannot stand for. She requested the proclamation be posted on the City's public notice board and social media outlets. Rosemead City Council and Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 23, 2021 Page 5 of 12 3. PUBLIC HEARING 4. CONSENT CALENDAR Mayor Armenta pulled items C and Council Member Clark pulled item E for separate discussion and vote. ACTION: Moved By Mayor Pro Tem Low and seconded by Council Member Dang to approve Consent Calendar Items A, B, and D, with the exception of C and E. The motion was carried out by the following roll call vote: AYES: Clark, Armenta, Dang, Low and Ly; NOES: None; ABSENT: None A. Claims and Demands • Resolution No. 2021-12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $575,633.39 NUMBERED 108598 THROUGH NUMBER 108675 Recommendation: Adopt Resolution No. 2021-12. • Resolution No. 2021-05 SA A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $455,128.74 NUMBERED 10311 Recommendation: Adopt Resolution No. 2021-05 SA. B. Approval of Minutes Recommendation: That the City Council adopt the regular meeting minutes of March 9, 2021. C. Assignment of Professional Services Agreement to Priscila Davila and Associates for Administration and Implementation of the City's Federal Grant programs - CDBG/HOME Programs and Activities The City of Rosemead is an Entitlement City through the Federal Housing and Urban Development (HUD) Grant Programs. As such, the City receives Community Development Block Grant (CDBG) funds and HOME Investment Partnerships Act Program (HOME) funds. For the fiscal year 2020-2021, the City of Rosemead received $754,104 in CDBG and $356,613 in HOME funds to implement various programs and activities. The City also received a special allocation of $443,682 in the first round of CDBG coronavirus (CDBG-CV) grants Rosemead City Council and Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 23, 2021 Page 6of12 for implementation during this fiscal year. Recently, the City received notification of CDBG-CV Round 3 allocation of $528,646. (Round 2 CARES Act funding was issued to states from the Department of Treasury rather than directly to entitlement cities and local jurisdictions through HUD's CDBG Program.) Under a Professional Services Agreement (PSA), a professional housing consultant that is up to date on federal regulations would assist the City in the administration, programming, and implementation of the HOME and CDBG funding and activities. The cost of services would be paid from the HOME and CDBG funds. Recommendation: That the City Council take authorize the City Manager to execute a Professional Services Agreement with Priscila Davila and Associates to administer, implement and manage HUD CDBG, HOME and CDBG-CV programs and activities with an annual not -to -exceed contract amount of $80,000 per year for a term of three (3) years with two (2) one-year options. Mayor Armenia stated that people have reached out that have extensive experience in programs that could be funded with CDBG funds. Asked staff to connect with her to discuss programs that residents may not be too familiar with. Director of Community Development Frausto-Lupo replied she would be happy to speak to any resident that has ideas on how to spend the funding. Council Member Dang commended Director of Community Development Frausto- Lupo for securing a favorable and economically feasible vendor. ACTION: Moved by Mayor Pro Tem Low and seconded by Council Member Dang to authorize the City Manager to execute a Professional Services Agreement with Priscila Davila and Associates to administer, implement and manage HUD CDBG, HOME and CDBG-CV programs and activities with an annual not -to -exceed contract amount of $80,000 per year for a term of three (3) years with two (2) one-year options. The motion was carried out by the following roll call vote: AYES: Clark, Armenta, Dang, Low and Ly; NOES: None; ABSENT: None D. Janitorial Services Contract Extension On March 27, 2018, the City Council approved a three-year agreement with Jan Point to perform routine janitorial maintenance at various City facilities, including administration buildings, community centers, and parks. The existing agreement is set to expire on March 31, 2021. In accordance with the original agreement, the City and Jan Point may mutually agree to extend the term of the agreement for up to two additional years. Jan Point has requested a two-year extension under the current terms and conditions, with a one-time Consumer Price Index (CPI) adjustment for labor and consumables and an additional monthly cost for COVID- 19 cleaning and disinfecting measures to be performed at the City's direction and on an as needed basis. If approved, the annual compensation for general scope of services per the original contract would be in an amount not to exceed $220,137 and additional COVID-19 cleaning and disinfecting costs would be in an amount not to exceed $54,816 for a total annual amount not to exceed $274,953. Rosemead City Council and Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 23, 2021 Page 7 of 12 Recommendations: That the City Council take the following actions: 1. Authorize a two-year extension (April 1, 2021 to March 31, 2023) with Jan Point for general scope of services per the original contract in an annual amount not to exceed $220,137 reflecting a one-time CPI increase for labor (3.75%) and consumables (2.0%) plus additional COVID-19 cleaning and disinfecting services to be performed on an as -needed basis and at the direction of the City for a monthly cost of $4,568 in an annual amount not to exceed $54,816. The total annual compensation including general scope of services and additional COVID-19 cleaning and disinfecting services will be in an annual amount not to exceed $274,953; and 2. Authorize anew appropriation in the amount of $25,000 for janitorial services to cover the costs associated with the new annual contract amount and the additional COVID-19 cleaning and disinfecting measures. E. Compensation Resolution for Full-time Employees - Amending Resolution No. 2020-41 Resolution No. 2020-41 established the compensation levels for Full -Time Classifications effective July 1, 2020. The City Council will consider the approval of a revision to the Salary Schedule for Full -Time Employees. Recommendation: That the City Council approve Resolution No. 2021-07, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING RESOLUTION NO. 2020-41 ESTABLISHING THE COMPREHENSIVE SALARY SCHEDULE FOR ALL FULL-TIME CLASSIFICATIONS IN THE CITY OF ROSEMEAD Council Member Clark requested that before the next City Council meeting, staff provide a printout listing of the number of employees that had not received a merit raise for the fiscal year 2019 — 2020. Mayor Armenta stated she pulled the item from the last meeting and thanked Assistant City Manager Kim for providing the information she requested. She notes that there have been occasions when there is new staff and they do not know the history behind some decisions. Council Member Dang commended Mayor Armenia's detailed oriented skill set and her advocacy for government transparency. ACTION: Moved by Council Member Clark and seconded by Council Member Dang to approve Resolution No. 2021-07. The motion was carried out by the following roll call vote: AYES: Clark, Armenta, Dang, Low and Ly; NOES: None; ABSENT: None Rosemead City Council and Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 23, 2021 Page 8 of 12 5. MATTERS FROM CITY MANAGER & STAFF A. COVID-19 Update This is a recurring item that will be on the agenda to update the City Council on items related to COVID-19. City Manager Molleda report that the California Department of Public Health announced that California has met the vaccine equity code that allows public health jurisdictions to move into red tier of the blueprint for a safer economy effective Monday, March 15. The new color level allowed for an increase in indoor capacities for venues and businesses. She reiterated that in partnership with Herald Christian Health Center, they begun offering vaccinations for the community. Recommendation: That the City Council discuss and provide further direction. Council Member Ly encourage the community to take the vaccine and that the vaccine is safe. Council Member Clark stated she and her husband took the vaccine and there was very little side effects and encourage the public to get vaccinated. Council Member Dang commended Herald Christian Health Center for providing the opportunity for the public to get the vaccine in the community. Mayor Pro Tem Lo thanked City staff for their ongoing efforts to help the residents know they can get the vaccine at the Rosemead Community Recreation Center. Mayor Armenta stated that Herald Christian Health Center is helping with the vaccination. They're helping cities like Arcadia, Temple City, Monterey Park, San Gabriel, and Alhambra. Reiterated the importance of getting vaccinated. She also asked if and when the County of Los Angeles moves to an orange color tier, when will City Hall reopen for the public. City Manager Molleda responded that City Hall was currently open by appointment only. In addition, stated there will be safety signage such as floor markings, plexiglass on counters, and PPE available for staff and the general public when the building is ready to open to the public. Council Member Dang requested that the City recognize the Herald Christian Health Center with a certificate of recognition for the community service. Mayor Pro Tem Low stated she obtain sponsorship and donations to provide lunch to all the volunteers at the Herald Christian Health Center as a thank you for their help. Rosemead City Council and Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 23, 2021 Page 9 of 12 Mayor Armenta also thanked Garfield Health Center for providing vaccines to residents and requested a certificate of recognition. Council Member Dang asked how residents are being registered to obtain the vaccine from Herald Christian Center. City Manager Molleda replied that residents could register online through the Herald Christian Health Center website. 6. MATTERS FROM MAYOR & CITY COUNCIL A. Appointment of Mayor — City Clerk Presiding City Clerk Hernandez opened the nominations for Mayor. Council Member Ly inquired why the agenda had the Mayor and Mayor Pro Tem appointments and the Installation of Oath of Offices on the same meeting. He explained that in the past the appointments were made at the second meeting in March and the installation of offices is done at the first meeting in April. He expressed concern with changing the process, as this would not provide the ample opportunity for the new Mayor to prepare and recognize the outgoing Mayor. Mayor Pro Tem Low stated the rotation usually took place at the end of the meeting and the installation at the following meeting. Also, with COVID and facilities closed, it does make sense to do it together, but assuming next year, facilities are open, prefers to return to the regular process of the Mayoral rotation and installation on separate meetings. Mayor Armenta stated that when she asked about when the reorganization and Oath of Office was going to take place, she was told that it was decided on March 23`d. City Manager Molleda clarified that the email she sent Mrs. Armenta she misspoke stating both the organization and oath were going to be on the same meeting. Council Member Ly reiterated that the reorganization when the mayor is voted on takes place at the last meeting in March and the installation is the ceremonial act of the changing of the guard. Council Member Dang suggested deferring agenda items C and D, Oath of Offices to the first meeting in April. ACTION: Motion by Council Member Ly, seconded by Council Member Dang to nominate and appoint Council Member Low as Mayor. Motion was carried out by the following roll call vote: AYES: Armenta, Clark, Dang, Low, and Ly NOES: None B. Appointment of Mayor Pro Tem — Newly Appointed Mayor Presiding Incoming Mayor Low opened the nomination for Mayor Pro Tem. Rosemead City Council and Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 23, 2021 Page 10 of 12 Council Member Ly nominated Council Member Dang as Mayor Pro Tem. There being no other nominations, Incoming Mayor Low closed the nominations. ACTION: Motion by Council Member Armenta, seconded by Council Member Ly to nominate and appoint Council Member Dang as Mayor Pro Tem. Motion was carried out by the following roll call vote: AYES: Armenta, Clark, Dang, Low, and Ly NOES: None C. Administration of the Oath of Office to Incoming Mayor and Mayor Pro Tem The City Council deferred Item C to the next meeting. D. Outgoing Mayor Sandra Armenta and Mayor Pro Tem Polly Low The City Council deferred Item D to the next meeting. E. Council Comments Council Member Ly requested that City staff to look at how much it would cost if the City changed its street sweeping schedule to alternate days or times. Council Member Clark congratulated both Incoming Mayor Low and Incoming Mayor Pro Tem. In addition, agreed with Council Member Ly about looking into the street parking during street sweeping days. Council Member Armenta asked for clarification on the graffiti program. She noted that on December 8, the Council was told by City staff that the start time of the graffiti abatement started at 5:00 am and there are two routes. One route abates the arterials, and the second route abates the residential areas. She asked if the two routes were going in opposite directions. In an email Mrs. Armenta read from City staff stating, "there are still the two routes, and they haven't changed. Each destination is covered, per each route and they're going in both directions." Furthermore, she noted the clarification provided to the City Council by the City Manager, stating there are two routes, however, they startup at 5:30am. Mrs. Armenta stated she found out that there are two routes for graffiti abatement, however there is only one driver doing both routes. Expressed concerns on how staff is supposed to reach a 90 percent removal rate with only one driver. She asked for clarification on her inquiries about what time they start to abate graffiti, and how many drivers are abating graffiti. Incoming Mayor Low asked Mrs. Armenta if her concern is how much time is spent going around to remove graffiti, which seems it is not enough. Council Member Armenta replied yes, and that she is being told two different things verbally and in written form and was concerned with what the Council is being told was not accurate. She requested to see a map of the routes. The second item she inquired was about the removal of a Rosemead Park Walking Trail that stated Rosemead City Council and Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 23, 2021 Page 11 of 12 Pedestrian Only, Bicycles, Motor Vehicles Prohibited. She was told no one could recall why the sign was removed along with the doggy bag containers at the park. Asked for answers from City staff on what happened to the signage and the doggy bag container. Furthermore, inquired about the status of her request she had during the March 9" City Council meeting, about the 710 -management mobility project in regard to the scope the current engineering company, and the submittal of the bids. Asked if there were any people that assisted in writing up the proposal. If they were also bidding on the project, which would seem like a conflict. Council Member Armenia also inquired about the Espinosa Family requesting to be recognized at a council meeting. They had a business in the City for over 50 years and she would like to honor them. City Manager Molleda replied yes, the City Clerk Office's did create a certificate of recognition and would check if they would like to attend a Council meeting to be recognize. Council Member Armenia stated that she was told by the City Manager that the city's website contract was about to end, and City staff were looking into revamping the website to make it user-friendly. City Manager Molleda stated she would look at the current website host contract and report back to the City Council on what can be done with the website. Incoming Mayor Pro Tem Dang thanked the City Council for their support and their guidance during his time as Council Member. Looks forward to working with everyone. Incoming Mayor Low thanked the City Council for the nomination to be Mayor again. ADJOURNMENT Incoming Mayor Low adjourned the meeting at 10:30 p.m. Ericka Hernandez, City Clerk APPROVED: Steven Ly, Mayor Rosemead City Council and Successor Agency to the Community Development Commission Regular Joint Meeting Minutes of March 23, 2021 Page 12 of 12