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CC - Item 5E - Award Of Contract To Calpromax Engineering Inc. For Mission Drive Pedestrians Hybrid Beacon System Project No. 24013ROSEMEAD CITY COUNCIL STAFF REPORT TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: BEN KIM, CITY MANAGER DATE: MARCH 12, 2024 SUBJECT: AWARD OF CONTRACT TO CALPROMAX ENGINEERING INC. FOR MISSION DRIVE PEDESTRIAN HYBRID BEACON SYSTEM PROJECT NO. 24013 SUMMARY As part of the City's Fiscal Year 2022-2023 Capital Improvement Program, the City Council approved the Mission Drive Pedestrian Hybrid Beacon System Project. The project consists of furnishing and installation of a pedestrian hybrid beacon system, including installation of traffic signal poles, communication conduits, controller cabinet, removal and replacement of roadway pavement, signing and striping as indicated in the appendix and other related work necessary for the proper completion of the project at Mission Drive and Newby Avenue. This project is funded by a Measure M Multi -Year Subregional Grant awarded by Los Angeles County Metropolitan Transportation Authority (LACMTA); there is no local match requirement. A Notice Inviting Bids was published in local newspapers and trade publications on January 25th and February 1st, 2024. Electronic bids were received through PlanetBids until 10:30 am on Wednesday, February 21st, 2024. At 11:00 am on February 21st, 2024, the City Clerk opened and read three (3) sealed bid with the following result: Contractor Location Bid Amount CALPROMAX ENGINEERING INC. Placentia, CA $325,175.00 Elecnor Belco Electric, Inc. Chino, CA $358,888.00 DBX, Inc. Temecula, CA $377,369.00 The Mission Drive Pedestrian Hybrid Beacon System Project involves pedestrian safety improvements, including installation of a pedestrian hybrid beacon system, signing and striping improvements at Mission Drive and Newby Avenue. AGENDA ITEM 5.E City Council Meeting March 12, 2024 Pase 2 of 3 The project is funded using Measure M Multi -Year Subregional Grant Funds in the amount of $388,050. The Measure M multi-year grant funds have been programmed as follows: $35,000 in Fiscal Year (FY) 2021-22, $211,830 in FY 2022-23; and $141,220 in FY 2023-24. The total designated funds for PS&E and Construction of the Mission Drive: Pedestrian Hybrid Beacon System is $388,050. STAFF RECOMMENDATION Recommendation: That the City Council take the following actions: 1. Approve the plans and specifications for the Mission Drive Pedestrian Hybrid Beacon System —Project No. 24013; and 2. Authorize the City Manager to execute a construction contract with CALPROMAX ENGINEERING INC. in the amount of $325,175.00. In addition, authorize an amount of $32,517.50 (10%) as a contingency to cover the cost of unforeseen construction expenses, for a total amount of $357,692.50. FINANCIAL IMPACT The approved FY 2023-24 funding for this project consists of $373,228 in Measure M Subregional grant funds. The total amount of the grant award is designated for PS&E and Construction of the project. The following is the breakdown of the construction phase budget: Construction Contract $325,175.00 Construction Contingency 10% $32,517.50 Total Construction Budget $357,692.50 ENVIRONMENTAL REVIEW This project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (C) of the CEQA Implementing Guidelines. STRATEGIC PLAN IMPACT The project is consistent with the City of Rosemead's Strategic Plan Goal C - Infrastructure and Facilities, which is to enhance streets, sidewalks, and public infrastructure; coordinate with relevant utility agencies regarding safety and enhancements; and modernize facilities by expanding the use of wireless network technology and renewable energy. City Council Meeting March 12, 2024 Page 3 of 3 PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Prepared by: Danielle Garcia Public Works Fiscal and Project Manager Submitted by: oya Wang Director of Public Works Attachment A: Bid Opening Results Attachment B: CALPROMAX ENGINEERING INC., Bid Proposal Attachment C: Contract Agreement with CALPROMAX ENGINEERING INC. Attachment A Bid Opening Results MINUTES OF THE BID OPENING NOTICE OF INVITING BIDS -NIB NO. 2024-01 MISSION DRIVE PEDESTRIAN HYBRID BEACON SYSTEM PROJECT NO. 24013 Due Wednesday, February 21, 2024 at 10:30 a.m. A total of 3 bids were received. Submitted By: Ericka Hernandez, City Clerk Contractor City Date/Time Received Bid Amount 1. CALPROMAX ENGINEERING INC. 2/21/2024, 10:12:24AM $325,175.00 2. Elecnor Belco Electric, Inc. 2/21/2024, 10:27:01 PM $358,888.00 3. DBX, Inc. 2/21/2024, 9:59:51 AM $377,369.00 Submitted By: Ericka Hernandez, City Clerk Attachment B CALPROMAX ENGIEERING INC. Bid Proposal BIDDER: CALPROMAX ENGINEERING, INC. CITY OF ROSEMEAD MISSION DRIVE: PEDESTRIAN HYBRID BEACON SYSTEM, PROJECT No. 24013 LACMTA PROJECT ID# MM4701.08 SECTION 1- BID SCHEDULE CONTRACT BID FORMS CBF -1 any of Rosemead Minion Dni Pedestrian Hyland Beacon System. Prgecl No. 24013. bidding on 0212112024 10 30 AM (PST) Bid Results Bidder Details Vendor Name CALPROMAX ENGINEERING INC. Address 650 N. Rose Dr. 186 Delivery Method Placentia, California 92870 Bid Responsive United States Respondee Maria Armogeda Respondee Title Vice President Phone 714-573-4599 Email calpromax@gmail.com Vendor Type License # 995933 Bid Format Electronic Submitted 02/21/202410:12 AM (PST) Delivery Method Bid Responsive Bid Status Submitted Confirmation # 364012 Respondee Comment Buyer Comment Attachments File Title File Name File Type General Attachment.pdf General Attachment.pdf General Attachment Plene ida Page 1 of 3 PnMed 02212024 Cry of Rosemead Mission DM e. Pedestrian Hybrid Beacon System, Project No. 24013, toddling on 02121/20241030 AM (PBT) Line Items Discount Terms No Discount Item# Item Cade Type hem Uesnlptinn Section 1 1 1.0 "I1leatlan, DAMMIIZMIOn I Safety Meadng 2 2.0 TemWmry Traffic Contra! 3 3.0 Pothollnq 4 4.0 train, Coordination 5 5.1 Remove esistln9MAP, 1.confllct of final Pavement"Ineatbn, Pat Appeals A -PrPW Plans 6 5.2 Remove AdAftq Pavement Marking, Par Appendix A -Proven Plans T 5.3 Remove Sign, Pat WaMM A-ProlM MAPS e 6A Install Striping, Per AppeM4 A - Project Plans 9 5.5 Instill Pavement Mardngs Per AoseMIx A-NAV1 Plans 10 5.6 Print Red Curd Markhg; Par Wendlx A -Protect Plans 11 5,7 Remain and InstilllF&h Sign Penh, Par AppeMM A -ProfM Plans 12 5.8 Famish ata Install Sign& Post, Per A,AAd01 A-ProlM Plans 13 6.1 Remains ata Salvage SignalPele, AMched Equipment, PoundMion and PWl Box, Per Appendix A-Pnw Plans 14 6.2 Fumish and Install 2070 ATC Controller, 332 CMIMIIA Camera end FouMatlon Complete, Per Append!, A - Protect Mans 15 6.3 Wmish ata Install Service CeMmt also Foundation ConplNe, Per Appendls A - Project Plana 16 6.4 Famish and Install APS PedWdm PuhMon Slatam Complete o Ap ANad Equal, Per AppmN[ A-Pral Nam 17 6.5 Famish and Install Typo 19 Pole ata Foundation, Per Appendix A - Protect Plans 1B 6.6 Pand. ata !.tell 30' SWrAl Masl A, Par App mI. A- Project Plans 19 67 FuMsh anal lnWe1112'Wminalm MAP Arm& 250W Eq Lunlnaire, Par Appendis A -Polmt Plana 20 6.8 Fumish and Imail 3-1r astride Neal at MounOng I BadQllate, Per AppenlIs A - Project Mans 21 Be Fumishand Install CemRdoem Pedestrian Head W MouMlq, Per AppendIx A-PrvjM Plans 22 6.10 Furnish and Install s6 Pull Box, Per 4pendlx A - Project Plans 23 6.11 Furnish end Install#5 Pull... Par Appndls A -".Plain 24 6.12 Fumish and lmtellReBeclodae 3MM Name Sip. Per Appendix A-0rojM Mans 25 6.13 Fumish AM Install lntemally-1llumlmtal PEO AN Sign, Per AppendM A -No. Mans 26 6.14 Famish antl Intal! 3- Conus, Per Mpendk A - Protect Mans 27 6.15 InSMII Win,, Per APPaMd A-ProaM Plane 28 6.16 Sawcud Blame AS Pavement 29 6.17 Remove AM Dlspese of FiMhq Pavement Seatlm 30 6.18 Construct ARNM AsPhah Psvemml(21, Per Appendix A - Prisacs Nam Page 2 of 3 Primed Onl202e UOM CITY Unit Price Mne Total Response Comment 5325,175.00 LS 1 $15,000.00 $15,000.00 Yes LS 1 $12,000.00 $12,000.00 Yes LS 1 $1,200.00 $1,200.00 Yes LS 1 $6D0.00 $600.00 Yes LF 315 53.50 $1,102.50 Yes SF 47D $600 $2,820.00 Yee FA 3 530.00 $90.00 Yes LF 470 $4.50 $2,115.00 Yes SF 470 S8.50 $3995.00 Yes LF 27 Odd $13500 Yes EA 14 S25000 SSS".00 Are EA 4 $40001) $1,600.00 Year EA 2 54.200.00 58,400.00 Yes LS 1 am 000.00 $50,000.00 Yes LS 1 $8,00000 58000.00 Yes LS 1 $11,000.00 $11,00000 Yes EA 2 $40,000.00 $80,000.00 Yes FA 2 56,20000 $12,400.00 Yes EA 2 $3,500.00 $7,000.00 Yes EA 6 $1,200.00 $7,200.00 Yee EA 2 $1.000.00 $2.000.1111 Yes ca 3 $2,200.00 $6.600.00 Yes FA 1 $1,800.00 51,80000 Yas FA 3 51,20000 $3,60000 Yes EA 2 53,900.00 57,50000 Yes LF 120 $180.00 $21,600.00 Yes LS 1 $18,000.00 $18,000.00 Yes LF 165 $1200 51980.00 Yes SF 1285 $7.50 $9,637.50 Yes TON 16 51,500.011 $24,000.00 Yes Cily at Rosemead Mission Dory Pecandman Hybrid Beacon System. Prqect No. 24013, bidding on OT121I202410W AM (PST) Line Item Subtotals S.ellatl TM. S.addat 1 Grand Total PlanetBlds Une Total Page 3 of 3 Primed ov2112C24 $325,175.00 $325,175.00 BIDDER: CALPROMAX ENGINEERING, INC. BASE BID SCHEDULE SCHEDULE OF PRICES FOR MISSION DRIVE: PEDESTRIAN HYBRID BEACON SYSTEM, PROJECT No. 24013 LACMTA PROJECT ID# MM4701.08 N0. ITEM DESCRIPTION QTY EST. UNIT UNIT PRICE ITEM COST 1.0 Mobilization, Demobilization & Safety Meeting 1 LS $ $ 2.0 Temporary Traffic Control 1 LS $ $ 3.0 Potholing 1 LS $ $ 4.0 Utility Coordination 1 LS $ $ 5.1 Remove existing Striping in conflict of final pavement delineation, Per Appendix A — Project Plans 315 LF $ $ 5.2 Remove existing Pavement Marking, Per Appendix A— Project Plans 470 SF $ $ 5.3 Remove Sign, Per Appendix A — Project Plans 3 EA $ $ 5.4 Install Striping, Per Appendix A — Project Plans 470 LF $ $ 5.5 Install Pavement Marking, Per Appendix A — Project Plans 470 SF $ $ 5.6 Paint Red Curb Markings, Per Appendix A — Project Plans 27 LF $ $ 5.7 Furnish and Install (F&I) Sign Panel, Per Appendix A— Project Plans 14 EA $ $ 5.8 Furnish and Install Sign & Post, Per Appendix A — Project Plans 4 EA $ $ 6.1 Remove and Salvage Signal Pole, Attached Equipment, Foundation and Pull Box, Per Appendix A— Project Plans 2 EA $ $ 6.2 Furnish and Install 2070 ATC Controller, 332 Controller Cabinet and Foundation Complete, Per Appendix A — Project Plans 1 LS $ $ 6.3 Furnish and Install Service Cabinet and Foundation Complete, Per Appendix A— Project Plans 1 LS $ $ CBF -2 BIDDER: CALPROMAX ENGINEERING, INC. N0. ITEM DESCRIPTION EST. UNIT UNIT ITEM QTY PRICE COST Furnish and Install APS Pedestrian Push Button System Complete or Approved $ $ 6.4 Equal, Per AppendixA— Project Plans 1 LS Furnish and Install Type 19 Pole and Foundation, Per Appendix A — Project $ $ 6.5 Plans 2 EA Furnish and Install 30' Signal Mast Arm, 6.6 Per Appendix A — Project Plans 2 EA $ $ Furnish and Install 12' Luminaire Mast Arm & 250W Eq Luminaire, Per $ $ 6.7 Appendix A— Project Plans 2 EA Furnish and Install 3-12" Vehicle Head w/ Mounting & Backplate, Per Appendix $ $ 6.8 A — Project Plans 6 EA Furnish and Install Countdown Pedestrian Head w/ Mounting, Per $ $ 6.9 AppendixA — Project Plans 2 EA Furnish and Install #6 Pull Box, Per 6.10 Appendix A — Project Plans 3 EA $ $ Furnish and Install #5 Pull Box, Per 6.11 Appendix A — Project Plans 1 EA $ $ Furnish and Install Reflectorize Street Name Sign, Per Appendix A — Project $ $ 6.12 Plans 3 EA Furnish and Install Internally - Illuminated PED Xing Sign, Per Appendix $ $ 6.13 A — Project Plans 2 EA Furnish and Install 3" Conduit, Per 6.14 Appendix A — Project Plans 120 LF $ $ Install Wiring, Per Appendix A — Project $ $ 6.15 Plans 1 LS 6.16 Sawcut Existing AC Pavement 165 LF $ $ Remove and Dispose of Existing 6.17 Pavement Section 1285 SF $ $ Construct ARHM Asphalt Pavement (2"), 6.18 Per Appendix A — Project Plans 16 TON $ $ TOTAL BASE BID AMOUNT IN NUMBERS $ 325,175.00 CBF -3 BIDDER: CALPROMAX ENGINEERING, INC. TOTAL BASE BID AMOUNT IN WORDS: THREE HUNDRED TWENTY FIVE THOUSAND ONE HUNDRED SEVENTY FIVE DOLLARS & ZERO CENT The award of Contract shall be based on the TOTAL BASE BID AMOUNT only. The ADDITIVE ALTERNATE BID ITEMS shown per the ADDITIVE ALTERNATE BID SCHEDULE above will not be taken into account in determining the lowest responsible bidder. City may add bid items from the ADDITIVE ALTERNATE BID SCHEDULE at the sole and complete discretion of the City as part of the performance of the contract. In the case of discrepancies in the amount of bid, unit prices shall govern over extended amounts, and words shall govem over figures. The bid prices shall include any and all costs, including labor, materials, appurtenant expenses, taxes, royalties and any and all other incidental costs to complete the project, in compliance with the Bid and Contract Documents and all applicable codes and standards. The City reserves the right to add, delete, increase or decrease the amount of any quantity shown and to delete any item from the contract and pay the contractor at the bid unit prices so long as the total amount of change does not exceed 25% (plus or minus) of the total bid amount for the entire project. If the change exceeds 25%, a change order may be negotiated to adjust unit bid prices. All other work items not specifically listed in the bid schedule, but necessary to complete the work per bid and contract documents and all applicable codes and standards are assumed to be included in the bid prices. A bid is required for the entire work, that the quantities set forth in the Bid Schedule are to calculate total bid amount, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. The undersigned agrees that these Contract Bid Forms constitute a firm offer to the Owner which cannot be withdrawn for the number of Working Days indicated in the Notice Inviting Bids from and after the bid opening date, or until a Contract for the Work is fully executed by the Owner and a third party, whichever is earlier. The undersigned also agrees that if there is a discrepancy between the written amount of the Bid Price and the numerical amount of the Bid Price, the written amount shall govern. Attached hereto is a certified check, a cashier's check or a bid bond in the amount of 10% of the total bid pdce Dollars ($ ) said amount being not less than ten percent (10%) of the Total Bid Price. The undersigned agrees that said amount shall be retained CBF -4 BIDDER: CALPROMAX ENGINEERING, INC. by the Owner if, upon award, we fail or refuse to execute the Contract and furnish the required bonds, certificates and endorsements of insurance and other certifications within the time provided. If awarded a Contract, the undersigned agrees to execute the formal Contract, which will be prepared by the Owner for execution, within five (5) Calendar Days following the Letter of Award for the Contract, and will deliver to the Owner within that same period the necessary original Certificates of Insurance, Endorsements of Insurance, Performance Bond, Payment Bond and all other documentation and certification required by the Contract. The undersigned offers and agrees that if this bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2 of Part 2 of Division 7 of the Business and Professional Code), arising from purchases of goods, materials or services by the Bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the Contractor. Bidder understands and agrees that, when requested by Owner, he shall provide: (1) evidence satisfactory to the Owner of Bidder's California contractor's license(s) in good standing; (2) evidence that the person signing this Bid is authorized to bind Bidder to this Bid and to a contract resulting therefrom; and (3) any other information and documentation, financial or otherwise, needed by Owner to award a Contract to the lowest responsible and responsive bidder. Bidder understands and agrees that liquidated damages shall apply to this Contract in the amounts of five hundred dollars ($500.00) per calendar day if proiect is not completed within the working days specified on the Notice Inviting Bids. The Contract Time will begin to run ten (10) Working Days from the date of the Notice of Proceed and subject to the terms and conditions described in the Contract Form and the Contract Documents. Bidder acknowledges that data submitted with its Contract Bid Forms which it requires to be incorporated into a Contract arising out of this Submittal has been so identified by Bidder. Bidder further acknowledges that the Owner may, at its discretion, incorporate any of the remaining data submitted herewith into a contract arising out of this Bid. The Bidder understands and agrees that the Total Bid Price is inclusive of all labor, materials, and equipment or supplies necessary to complete the Work as described in the Bid Documents. If this bid is accepted, the undersigned Bidder agrees to enter into and execute the Contract with the necessary bonds and accept the Total Bid Price as compensation in full for all Work under the contract. CBF -5 BIDDER: CALPROMAX ENGINEERING, INC. EXAMINATION OF SPECIFICATIONS AND SITE OF WORK The Bidder declares that he/she has carefully read and examined the project plans, specifications, bid documents, and he/she has made a personal examination of the site (indicate name of the person, representing the bidder, who inspected the site and date below) and that he/she understands the exact scope of the Project. Name of Person who inspected the site: JOSE I. VEGA Date of Inspection: 02/12/2024 ADDENDA ACKNOWLEDGMENT The Bidder acknowledges receipt of the following Addenda and has included their provisions in this Proposal: Addendum 02/06/2024 Addendum No. 2 Dated 02/14/2024 Addendum Addendum No. Dated 1'Q BIDDER: CALPROMAX ENGINEERING, INC. PUBLIC CONTRACT CODE STATEMENT AND QUESTIONAIRE PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT In conformance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder has _ , has not Abeen convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or Federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1. Note: The bidder must place a checkmark after "has" or "has not" in one of the blank spaces provided. The above Statement is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution. PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE In conformance with Public Contract Code Section 10162, the Bidder shall complete, under penalty of perjury, the following questionnaire: Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation? Yes _ No J If the answer is yes, explain the circumstances in the following space. CBF -7 BIDDER: CALPROMAX ENGINEERING, INC. PUBLIC CONTRACT CODE 10232 STATEMENT In conformance with Public Contract Code Section 10232, the Contractor, hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two-year period because of the Contractor's failure to comply with an order of a federal court which orders the Contractor to comply with an order of the National Labor Relations Board Note: The above Statement and Questionnaire are part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Statement and Questionnaire. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution. MARIA ARMOGEDA Type or Print Name Vice President Biddees/Contractor's State of Incorporation: Partners or Joint Venturers: Bidder's License Number(s): Department Industrial Relations Registered No. NOTES: 995933 1000028249 BIDDER: CALPROMAX ENGINEERING, INC. 700 S. VAN BUREN ST_, STE C Business Street Address PLACENTIA. CA 92870 City, State and Zip Code (714)5734599 Telephone Number CALIFORNIA 1) By its signature on this Bid, the Bidder certifies under penalty of perjury the accuracy of the representations made on the Contract Bid Forms. 2) If Bidder is a corporation, enter State of Incorporation in addition to Business Address 3) If Bidder is a partnership or joint venture, give full names of all partners or joint venturers. As further discussed in the Instructions to Bidders, Bidder will be required to provide evidence that the person signing on behalf of the corporation, partnership or joint venture has the authority to do so. CBF -9 BIDDER: CALPROMAX ENGINEERING, INC. SECTION 2 BID DATA FORMS CBF -10 BIDDER: Calpromax Engineeering, Inc. Bidder shall submit its Bid data in accordance with the format shown on each of the following Bid Data Forms. Bidders shall prepare and use as many sheets as are necessary to adequately provide the information required. Bidder shall ensure that every page of its Bid Data Forms are properly identified with the Bidder's name and page number. 2.A BID BOND KNOW ALL MEN BY THESE PRESENTS: THAT as Principal, and Inc. , as Surety, are held firmly bound unto the CITY OF ROSEMEAD (hereinafter called the OWNER) in the sum of Ten Percent of Amount Bid ($ 10% ), being not less than ten percent (10%) of the Total Bid Price; for the payment of which sum will and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. WHEREAS, said Principal has submitted a bid to the OWNER to perform all Work required for the MISSION DRIVE: PEDESTRIAN HYBRID BEACON SYSTEM PROJECT —as set forth in the Notice Inviting Bids and accompanying Bid Documents, dated February 21, 2024 NOW, THEREFORE, if said Principal is awarded a Contract for the Work by the OWNER and, within the time and in the manner required by the above- referenced Bid Documents, enters into the written form of Contract bound with said Bid Documents, famishes the required bonds (one to guarantee faithful performance and the other to guarantee payment for labor and materials) furnishes the required insurance certificates and endorsements, and furnishes any other certifications as may be required by the Contract, then this obligation shall be null and void; otherwise it shall remain in full force and effect. In the event suit is brought upon this bond by the OWNER and judgment is recovered, said Surety shall pay all costs incurred by the OWNER in such suit, including reasonable attorneys' fees to be fixed by the court. SIGNED AND SEALED, this 9th day of February 20 24. C-alpromax Engineeerinp, Inc. (SEAL) -- Priricipai By: /Si_ ature CBF -11 U ' ed States Fire Insurance Company are Signature Maria Pena, Attomey-in-Fact (SEAL) CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT Civil Code § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. State of California ) ss County of Los Angeles ) On before me, Noemi Quiroz, Notary Public, personally appeared Maria Pena who proved to me on the basis of satisfactory evidence to be the persons) whose name(s) is4r-e subscribed to the within instrument and acknowledged to me that 4e�sheAhey executed the same in 4i4her *ei' authorized capacityoes), and that by kisfherAheiF signature(4 on the instrument the person(s), or the entity upon behalf of which the person(s4 acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: (Seal) Noemi Quiroz, Notary Public POW ER OF ATTORNEY UNITED STATES FIRE INSURANCE COMPANY PRINCIPAL OFFICE-MORRISTOWN, NEW JERSEY 01687 KNOW ALL MEN BY THESE PRESENTS: That United States Fire Insurance Company, a corporation duly organized and existing under the laws of the state of Delaware, has made, constituted and appointed and does hereby make, constitute and appoint: C. K. Nakamura, Noemi Quiroz, Maria Pena, Tim M. Tomko, Jessica Rosser, Natalie K. Trofimoft, Lisa L. Thomton, Patricia S. Amna each, its true and lawful Attorney(s)-in-Fact, with full power and authority hereby conferred in its name, place and stead to execute, acknowledge and deliver. Any and all bonds and undertakings of surety and other documents that the ordinary course of surety business may require, and to bind United States Fire Insurance Company thereby as fully and to the same extent as if such bonds or undertakings had been duly executed and acknowledged by the regularly elected officers of United States Fire Insurance Company at its principal office, in amounts or penalties: Unlimited This Power of Attorney limits the act of those named therein to the bonds and undertakings specifically named therein, and they have no authority to bind United States Fire Insurance Company except in the manner and to the extent therein stated. This Power of Attorney is granted pursuant to Article IV of the By -Laws of United States Fire Insurance Company as now in full force and efrect, and consistent with Article III thereof, which Articles provide, in pertinent pan: Article IV, Execution of Instruments - Except as the Board of Directors may authorize by resolution, the Chairman of the Board. President, any Vice-president, any Assistant Vice President, the Secretary, or any Assistant Secretary shall have power on behalf of the Corporation: (a) to execute, affix the corporate seal manually or by facsimile to, acknowledge, verify and deliver any contracts, obligations, instruments and documents whatsoever in connection with its business including, without limiting the foregoing, any bonds, guarantees, undertakings, recognizanoes, powers of attorney or revocations of any powers of attorney, stipulations, policies of insurance, deeds, leases, mortgages, releases, satisfactions and agency agreements; (b) to appoint, in writing, one or more persons for any or all of the purposes mentioned in the preceding paragraph (a), including affixing the seal of the Corporation. Article 111, Officers, Section 3.11, Facsimile Signatures. The signature of any officer authorized by the Corporation to sign any bonds, guarantees, undertakings, recognizances, stipulations, powers of attorney or revocations of any powers of attorney and policies of insurance issued by the Corporation may be printed facsimile, lithographed or otherwise produced. In addition, if and as authorized by the Board of Directors, dividend warrants or checks, or other numerous instruments similar to one another in form, may be signed by the facsimile signature or signatures, lithographed or otherwise produced of such officer or officers of the Corporation as from time to time may be authorized to sign such instruments on behalf of the Corporation. The Corporation may continue to use for the purposes herein stated the facsimile signature of any person or persons who shall have been such officer or officers of the Corporation, notwithstanding the fact that he may have ceased to be such at the time when such instruments shall be issued. IN WITNESS WHEREOF, United States Fire Insurance Company has caused these presents to be signed and attested by its appropriate officer and its corporate seal hereunto affixed this 28th day of September, 2021. UNITED STATES FIRE INSURANCE COMPANY Matthew E. Lubin, President State of New Jersey) Countyof Morris ) On this 28th day of September, 2021, before me, a Notary public of the State of New Jersey, came the above named officer of United States Fire Insurance Company, to me personally known to be the individual and officer described herein, and acknowledged that he executed the foregoing instrument and affixed the seal of United States Fire Insurance Company thereto by the authority of his office. I Y/C�tilm E.t�Yo.Y/f ' -p lm ,r,I Q(.l.0-YJ 'Irt�I�l la Melissa H. D'Alessio (Notary Public) I, the undersigned officer of United States Fire Insurance Company, a Delaware corporation, do hereby certify that the original Power of Attorney of which the foregoing is a full, true and correct copy is still in force and effect and has not been revoked. IN WITNESS W HEREOF, 1 have hereunto set my hand and affixed the corporate seal of United States Fire Insurance Company on the day of 20 UNITED STATES FIRE INSURANCE COMPANY 1 014 Michael C. Fay, Senior Vice President BIDDER: CALPROMAX ENGINEERING, INC. 2.13 LIST OF PROPOSED SUBCONTRACTORS In compliance with the "Subletting and Subcontracting Fair Practices Act," Sections 4100 through 4114 of the California Public Contract Code, and any amendments thereto, each Bidder shall provide the information requested below for each subcontractor who will perform work, labor or render service to Bidder in or about the construction of the Work in an amount in excess of one-half of one percent (greater than 0.5 %) of the Bidder's Total Bid Price, or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of 1 percent of the Contractor's total bid or ten thousand dollars ($10,000), whichever is greater, and shall further set forth the portion of the Work which will be done by each subcontractor. Bidder shall list only one subcontractor for any one portion of the Work. Pursuant to Public Contract Code Section 4104, the Owner has determined that it will allow Bidders twenty-four (24) additional hours after the deadline for submission of bids to submit the information requested by the Owner about each subcontractor, other than the name and location of each subcontractor. If the Bidder fails to specify a subcontractor for any portion of the Work to be performed under the Contract, it shall be deemed to have agreed to perform such portion itself, and shall not be permitted to subcontract that portion of the Work except under the conditions hereinafter set forth below. Subletting or subcontracting of any portion of the Work in excess of one half of one percent (greater than 0.5%) of the Total Bid Price or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of I percent of the Contractor's total bid or ten thousand dollars ($10,000), whichever is greater, for which no subcontractor was designated in the original bid shall only be permitted in cases of public emergency or necessity, and then only after Owner approval. CBF - 12 BIDDER: CALPAROMAX ENGINEERING, INC. 2.13 LIST OF PROPOSED SUBCONTRACTORS (continued) [**Duplicate Next 2 Pages if needed for listing additional subcontractors.**] Name and Location Description of Work of Subcontractor to be Subcontracted STRIPING Name: Superior Pavement Address: 5312 Cypress St., Cypress, CA 90630 License No.: 776306 Department of Industrial Relation Registration No. 1000001476 Name and Location of Subcontractor Name: Description of Work to be Subcontracted License No.: Department of Industrial Relation Registration Name and Location of Subcontractor Name:_ Address: License No.: Description of Work to be Subcontracted Department of Industrial Relation Registration Name and Location of Subcontractor Name: Address: License No.: Description of Work to be Subcontracted Department of Industrial Relation Registration N Name and Location of Subcontractor Name: Description of Work to be Subcontracted License No.: Department of Industrial Relation Registration No. CBF -13 BIDDER: CALPROMAX ENGINEERING, INC. 2.0 REFERENCES The following are the names, addresses and telephone numbers for three public agencies for which BIDDER has performed similar work within the past two (2) years: 1. City of Manhattan Beach, 1400 Highland Avenue, Manhattan Beach CA 90266 Name and Address of Owner Helen Shi (310) 802-5354 Name and telephone number of person familiar with project $611, 938.00 Upgrade traffic signal system 06/23/2023 Contract amount Type of Work Date Completed 2. Department of Transportation, 6533 Marine Way, Irvine, CA 92618 Name and Address of Owner Gagandeep Sidhu (949)279-8466 Name and telephone number of person familiar with project $664,988.00 Modify signal & lighting systems 01/13/2023 Contract amount Type of Work Date Completed 3. Department of Transportation District 8 Construction, 41604 Corporate Way, Palm Desert CA 92260 Name and Address of Owner Francisco Montellano (951) 232-6413 Name and telephone number of person familiar with project $2,998,580.00 Minor concrete, Modify signal and lighting systems 12/15/2023 Contract amount Type of Work Date Completed CBF - 14 BIDDER: CALPROMAX ENGINEERING, INC. 4. City of South EI Monte, 1415 N. Santa Anita Ave., South EI Monte, CA 91733 Name and Address of Owner Okan Demirci (714) 319-6137 Name and telephone number of person familiar with project $609,076.00 Modification and installation of signal and lighting 07/30/2021 Contract amount Type of Work Date Completed CBF -15 BIDDER: CALPROMAX ENGINEERING, INC. SECTION 3 NON -COLLUSION AFFIDA VIT CBF -16 BIDDER: CALPROMAX ENGINEERING, INC. NON -COLLUSION AFFIDAVIT In accordance with Public Contract Code Section 7106, the undersigned, being first duly sworn, deposes and says that he or she holds the position listed below with the bidder, the party making the foregoing bid, that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. A notarypublic or other officer completing this certificateverifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, of validity of that document. MARIA ARMOGEDA Typed or Printed Name Vice President Title CALPROMAX ENGINEERING, INC. Bidder Subscribed and swom before me This Iq�r1 day of ft6rur,lrt 202 y Notary Public in and for the State of California My Commission Expires: Ao Pr' ( Lflv�i CBF -17 (Seal) =Yran "'ON 5983 z a n ' alifornia zty . 2.2024 Attachment C Contract Agreement with CALPROMAX ENGIEERING INC. CONSTRUCTION CONTRACT MISSION DRIVE: PEDESTRIAN HYBRID BEACON SYSTEM, PROJECT No. 24013 LACMTA PROJECT ID# MM4701.08 CALPROMAX ENGINEERING, INC. PARTIES AND DATE This Contract is made and entered into this 12th day of March, 2024 (Effective Date) by and between the City of Rosemead, a municipal corporation of the State of California, located at 8838 E. Valley Blvd., Rosemead, California 91770, ("City") and CALPROMAX ENGINEERING, INC. with its principal place of business at 700 S. VAN BUREN ST. STE C PLACENTIA, CA 92870 (hereinafter referred to as "Contractor"). City and Contractor are sometimes individually referred to as "Party" and collectively as "Parties" in this Contract. RECITALS 2.1 Contractor Contractor desires to perform and assume responsibility for the MISSION DRIVE: PEDESTRIAN HYBRID BEACON SYSTEM PROJECT by the City on the terms and conditions set forth in this Contract. Contractor represents that it is experienced in providing such work services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of City. 2.2 Project City desires to engage Contractor to render such services described herein as Project ('Project') as set forth in this Contract. 3. TERMS 3.1 Scope of Services and Term 3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional construction services necessary for the Project ("Services'). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and CALPROMAX ENGINEERING, INC. Page 2 of 11 performed in accordance with, this Contract, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Contract shall be from Effective Date shown above to March 12th, 2025 unless earlier terminated as provided herein. Contractor shall complete the Services within the term of this Contract, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Contract if necessary to complete the Services. 3.2 Responsibilities of Contractor. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Contract. City retains Contractor on an independent contractor basis and not as an employee. Contractor retains the right to perform similar or different services for others during the term of this Contract. Any additional personnel performing the Services under this Contract on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor's exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Contract and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.2.2 Schedule of Services: Contractor shall perform the Services expeditiously, within the term of this Contract, and within the schedules timeline. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor's conformance with the Schedule, City shall respond to Contractor's submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City. 3.2.4 City's Representative. The City hereby designates the City Manager, Ben Kim, or his designee, to act as its representative for the performance of this Contract ("City's Representative'). City's Representative shall have the power to act on behalf of the City for all purposes under this Contract. Contractor shall not accept direction or orders from any person other than the City's Representative or his or her designee. 3.2.5 Contractor's Representative. Contractor hereby designates Maria Armogeda, or his designee, to act as its representative for the performance of this Contract ("Contractor's Representative"). Contractor's Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Contract. The Contractor's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences and CALPROMAX ENGINEERING, INC. Page 3 of 11 procedures and for the satisfactory coordination of all portions of the Services under this Contract. 3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Contract in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License if applicable, and that such licenses and approvals shall be maintained throughout the term of this Contract. As provided for in the indemnification provisions of this Contract, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor's failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub -contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.8 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state aind federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA, AQMD requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Contract, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.2.9 Insurance: Contractor shall maintain, prior to the beginning of and for the duration of this Contract, insurance coverage as specified in Exhibit B attached to and part of this Contract. 3.2.10 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees CALPROMAX ENGINEERING, INC. Page 4 of 11 appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.2.11 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws'), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Contract. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.2.12 Bonds. 3.2.12.1 Performance Bond: If specifically requested by City, Contractor shall execute and provide to City concurrently with this Contract a Performance Bond in the amount of the total, not -to -exceed compensation indicated in this Contract, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. 3.2.12.2 Payment Bond. If required by law or otherwise specifically requested by City, Contractor shall execute and provide to City concurrently with this Contract a Payment Bond in the amount of the total, not -to -exceed compensation indicated in this Contract, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. 3.2.12.3 Bond Provisions. Should, in City's sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Contract until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Contract, the Contractor shall, upon CALPROMAX ENGINEERING, INC. Page 5 of 11 request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Contract (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Contract for cause. 3.2.12.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California -admitted surety with a current A.M. Best's rating no less than A:VIII and satisfactory to the City. If a California -admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City. 3.3 Fees and Payments. 3.3.1 Compensation. The total compensation shall not exceed Three Hundred Twenty -Five Thousand One Hundred Seventy -Five Dollars ($325,175.00) without advance written approval of City's project manager. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Contract. 3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement that indicates work completed and hours of Services rendered by Contractor. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days after receiving such statement, review the statement and pay all approved charges. The payments will be subject to a 5% retention amount, which would be released and paid after all work under the Contract has been satisfactorily completed, and 35 days after a Notice of Completion is filed with the County of Los Angeles. 3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.4 Extra Work. At any time during the term of this Contract, City may request that Contractor perform Extra Work. As used herein, "Extra Work" means any work that is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Contract. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City's Representative. 3.4 Accounting Records. 3.4.1 Maintenance and Inspection. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Contract. All CALPROMAX ENGINEERING, INC. Page 6 of 11 such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Contract. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Contract for a period of three (3) years from the date of final payment under this Contract. 3.5 General Provisions. 3.5.1 Termination of Contract. 3.5.1.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Contract at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those services that have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Contract except for cause. 3.5.1.2 Effect of Termination. If this Contract is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Contract. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Contract is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5.2 Delivery of Notices. All notices permitted or required under this Contract shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: CONTRACTOR: CALPROMAX ENGINEERING, INC. 700 S. VAN BUREN ST. STE C Placentia, CA, 92870 Attn: Maria Armogeda Tel: (714) 573-4599 City of Rosemead 8838 E. Valley Boulevard Rosemead, CA 91770 Attn: Ben Kim, City Manager Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the CALPROMAX ENGINEERING, INC. Page 7 of 11 party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.5.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Contract. 3.5.4 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Contract, the prevailing party in such litigation shall be entitled to have and recover from the losing parry reasonable attorney's fees and all other costs of such action. 3.5.5 Indemnification. Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions or willful misconduct of Contractor, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the performance of the Services, the Project or this Contract, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Contractor shall defend, at Contractor's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Contractor shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials, officers, employees, agents or volunteers. 3.5.6 Entire Contract. This Contract contains the entire Contract of the parties with respect to the subject matter hereof, and supersedes all prior negotiations and understandings. This Contract may only be modified by a writing signed by both parties. 3.5.7 Governing Law. This Contract shall be governed by the laws of the State of California. Venue shall be in Los Angeles County. 3.5.8 Time of Essence. Time is of the essence for each and every provision of this Contract. 3.5.9 City's Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project. 3.5.10 Successors and Assigns. This Contract shall be binding on the successors and assigns of the parties. 3.5.11 Assignment or Transfer. Contractor shall not assign, hypothecate, or CALPROMAX ENGINEERING, INC. Page 8 of 11 transfer, either directly or by operation of law, this Contract or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Contract, the language of this Contract shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not workdays. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Contract. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Contract. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Contract. 3.5.13 Amendment; Modification. No supplement, modification, or amendment of this Contract shall be binding unless executed in writing and signed by both Parties. 3.5.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppels, or otherwise. 3.5.15 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.16 Invalidity; Severability. If any portion of this Contract is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.17 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Contract. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Contract. For breach or violation of this warranty, City shall have the right to rescind this Contract without liability. For the term of this Contract, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Contract, or obtain any present or anticipated material benefit arising therefrom. 3.5.18 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant CALPROMAX ENGINEERING, INC. Page 9 of 11 provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.5.19 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self- insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5.20 Authority to Enter Contract. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Contract. Each Party warrants that the individuals who have signed this Contract have the legal power, right, and authority to make this Contract and bind each respective Party. 3.5.21 Counterparts. This Contract may be signed in counterparts, each of which shall constitute an original. 3.6 Subcontracting. 3.6.1 Prior Approval Required. Contractor shall not subcontract any portion of the work required by this Contract, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Contract. [SIGNATURES ON NEXT PAGE] CALPROMAX ENGINEERING, INC. Page 10 of 11 CITY OF ROSEMEAD Ben Kim, City Manager Attest: Date Ericka Hernandez, City Clerk Approved as to Form: Date CALPROMAX ENGINEERING, INC -02 Signature Date Print [If Corporation, TWO SIGNATURES, President OR Vice President AND Secretary, AND CORPORATE SEAL OF CONTRACTOR REQUIRED] 0 Rachel Richman, City Attorney Date Name: CALPROMAX ENGINEERING, INC. EXHIBIT A SCOPE OF CONTRACT SERVICES SEE ATTACHED BID SCHEDULE/PROPOSAL CALPROMAX ENGINEERING, INC. EXHIBIT B INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of the Work, Contractor will maintain insurance in conformance with the requirements set forth below. Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Contractor agrees to amend, supplement or endorse the existing coverage to do so. Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this Contract and which is applicable to a given loss, will be available to City. Contractor shall provide the following types and amounts of insurance: Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, and a $2,000,000 completed operations aggregate. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted. Automobile liability insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. Workers' compensation insurance. Contractor shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at least $1,000,000) for Contractor 's employees in accordance with the laws of the State of California, Section 3700 of the Labor Code In addition, Contractor shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer's Liability Insurance in accordance with the laws of the State of California, Section 3700 for all of the subcontractor's employees. Excess or Umbrella Liability Insurance. (Over Primary) Contractor shall obtain and maintain an umbrella or excess liability insurance policy that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages setforth above, including commercial general liability, automobile liability, and employer's liability. Such policy or policies shall include the following terms and conditions: Contractor shall obtain and maintain an umbrella or excess liability insurance policy that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer's liability. Such policy or policies shall include the following terms and conditions: CALPROMAX ENGINEERING, INC. • A drop down feature requiring the policy to respond in the event that any primary insurance that would otherwise have applied proves to be uncollectable in whole or in part for any reason; • Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; and • Policies shall "follow form" to the underlying primary policies. • Insureds under primary policies shall also be insureds under the umbrella or excess policies. Builder's risk insurance. Upon commencement of construction and with approval of Agency, Contractor shall obtain and maintain builder's risk insurance for the entire duration of the Project until only the Agency has an insurable interest. The Builder's Risk coverage shall include the coverages as specified below. The named insureds shall be Contractor and Agency, including its officers, officials, employees, and agents. All Subcontractors (excluding those solely responsible for design Work) of any tier and suppliers shall be included as additional insureds as their interests may appear. Contractor shall not be required to maintain property insurance for any portion of the Project following transfer of control thereof to Agency. The policy shall contain a provision that all proceeds from the builder's risk policy shall be made payable to the Agency. The Agency will act as a fiduciary for all other interests in the Project. Policy shall be provided for replacement value on an "all risk" basis for the completed value of the project. There shall be no coinsurance penalty or provisional limit provision in any such policy. Policy must include: (1) coverage for any ensuing loss from faulty workmanship, Nonconforming Work, omission or deficiency in design or specifications; (2) coverage against machinery accidents and operational testing; (3) coverage for removal of debris, and insuring the buildings, structures, machinery, equipment, materials, facilities, fixtures and all other properties constituting a part of the Project; (4) Ordinance or law coverage for contingent rebuilding, demolition, and increased costs of construction; (5) transit coverage (unless insured by the supplier or receiving contractor), with sub -limits sufficient to insure the full replacement value of any key equipment item; (6) Ocean marine cargo coverage insuring any Project materials or supplies, if applicable; (7) coverage with sub -limits sufficient to insure the full replacement value of any property or equipment stored either on or off the Site or any staging area. Such insurance shall be on a form acceptable to Agency to ensure adequacy of terms and sublimits and shall be submitted to the Agency prior to commencement of construction. Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size Vll. General conditions pertaining to provision of insurance coverage by Contractor. Contractor and City agree to the following with respect to insurance provided by Contractor: 1. Contractor agrees to have its insurer endorse the third party General liability policies shall provide or be endorsed to provide that Agency and its officers, officials, employees, agents, and volunteers shall be additional insurer under such policies CALPROMAX ENGINEERING, INC. using standard ISO endorsement No. CG 2010.. Contractor also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Contract shall prohibit Contractor, or Contractor's employees, or agents, from waiving the right of subrogation prior to a loss. Contractor agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. All insurance coverage and limits provided by Contractor and available or applicable to this Contract are intended to apply to the full extent of the policies. Nothing contained in this Contract or any other Contract relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverage required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over' claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contractor shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverage required and an additional insured endorsement to Contractor's general liability policy, shall be delivered to City at or prior to the execution of this Contract. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other Contract and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contractor or deducted from sums due Contractor, at City option. 8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage. Contractor agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. CALPROMAX ENGINEERING, INC. 9. It is acknowledged by the parties of this Contract that all insurance coverage required to be provided by Contractor or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City. 10. Contractor agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all Contracts with subcontractors and others engaged in the project will be submitted to City for review. 11. Contractor agrees not to self -insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in anyway involved in the performance of work on the project contemplated by this Contract to self -insure its obligations to City. If Contractor's existing coverage includes a deductible or self-insured retention, the deductible or self- insured retention must be declared to the City. At that time the City shall review options with the Contractor, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Contract will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Contract. 14. Contractor acknowledges and agrees that any actual or alleged failure on the part of City to inform Contractor of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15.Contractor will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this Contract. This obligation applies whether or not the Contract is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Contractor shall provide proof that policies of insurance required herein expiring during the term of this Contract have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered CALPROMAX ENGINEERING, INC. shall be submitted prior to expiration. A coverage binder or letter from Contractor's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverage. 17.The provisions of any workers' compensation or similar act will not limit the obligations of Contractor under this Contract. Contractor expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this Contract and are intended by the parties here to be interpreted as such. 20. The requirements in this Section supersede all other sections and provisions of this Contract to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this Contract. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Contractor agrees to provide immediate notice to City of any claim or loss against Contractor arising out of the work performed under this Contract. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.