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CC - Item 6A - Discussion And Direction On Draft City Charter LanguageROSEMEAD CITY COUNCIL STAFF REPORT TO: HONORABLE MAYOR AND CITY COUNCIL FROM: RACHEL RICHMAN, CITY ATTORNEY DATE: MARCH 26, 2024 SUBJECT: DISCUSSION AND DIRECTION ON DRAFT CITY CHARTER LANGUAGE _ SUMMARY The City Council has been discussing the consideration of placing a City charter on the ballot in November 2024. Based on prior discussions with the Council committee on the Charter and Council Member comments at prior Council meetings, the City Attorney has drafted proposed language for Council review and comment. In addition to the proposed Charter language the staff report also lays out the timelines and actions to follow in order to meet the deadline to submit the Charter election to the County by August 9, 2024. STAFF RECOMMENDATION That the City Council take the following action: 1. Discuss the draft City charter; 2. Provide any direction on the draft City charter language; or 3. Take such additional, related, action that may be desirable. DISCUSSION A charter acts as a constitution for a city. Article XI, section 3(a) of the California Constitution grants cities' voters the ability to adopt a charter. The City Council may adopt a charter, but to go into effect it must be approved by the City's voters. On January 24, 2023, then Mayor Pro Tem Ly requested the City Council discuss forming a subcommittee to evaluate the City's potential conversion to a charter city. The City Council continued the discussion to its February 14, 2023, meeting at which it established a charter committee consisting of Mayor Ly and Councilmember Armenta. The Committee conducted two meetings with the City Attorney and the City Clerk and reviewed and discussed charter provisions as well as information provided by the League of California Cities on the various items that could be included in a new City charter. The charter committee shared its observations AGENDA ITEM 6.A City Council Meeting March 26, 2024 Page 2 of 4 provisions as well as information provided by the League of California Cities on the various items that could be included in a new City charter. The charter committee shared its observations with the City Council at its September 26, 2023 meeting and the Council discussed whether it wanted to adopt a city charter and the terms of any charter. The City Council's discussion of the proposed charter continued to its October 10, 2023 meeting. Before the City Council now is a draft of City charter based on the terms recommended by the City Council. Public Hearing Requirements to Adopt a City Charter Before submitting the proposed charter to the voters, the City Council must hold at least two public hearings on the charter as required by Government Code Section 34458. Notice of these hearings must be published in a community newspaper and in three public places at least 21 calendar days before each public hearing. The second public hearing must be at least 30 days after the first public hearing. At least one of the public hearings must be a special meeting held outside of normal business hours to facilitate public participation. After holding the two public meetings, the City Council must then adopt a motion submitting the proposed charter to the City's voters. The City Council, however, must wait 21 days after the second public hearing before adopting this motion. Tonight's meeting and the April 9, 2024 meeting are not public hearings as provided above, as they are for the Council to discuss the Charter, and there would not be time to notice for April 9, therefore they cannot count towards the City's two hearings required under Government Code Section 34458. At the April 9' hearing, staff would need to also obtain direction from the Council on dates for the Council's two required public hearings. As confirmed by the County Elections office, the cutoff date to submit the proposed charter to the County Clerk to get on the ballot for the November 2024 statewide general election is 88 days before the election, which would be August 9, 2024. Theoretically, the latest the City could post notice of the first public hearing on the proposed charter and still submit the charter to the County Clerk is May 28, 2024. To hold two public hearings, 30 days apart before submitting the measure to the County, the following dates are being proposed: • Publication of first Notice of a Public Hearing is May 6, 2024, in the newspaper. • The first public hearing meeting can be scheduled for May 28, 2024 (21 days after Notice of Public Hearing publication of May 6, 2024). • Publication of second Notice of a Public Hearing is June 6, 2024, in the newspaper. • The second Public Hearing Meeting can be held after June 27th (30 days after the first public hearing meeting of May 28, 2024). City Council Meeting March 26, 2024 Page 3 of 4 If the City Council holds a special meeting on Tuesday, July 2, 2024, the City Council could vote to submit the proposed measure to voters at the July 23, 2024 City Council meeting (21 days after the second public hearing meeting is held per Gov. Code 34458). After approval by the City Council of the proposed measure, the City Clerk will submit the proposed measure and resolutions calling for a special election by August 9, 2024 (88 days before the November 5, 2024, Statewide General Election). Terms of Proposed Charter Under the proposed charter, the City would retain its council-manager form of government and the number, eligibility, salaries, and election of Councilmembers would not change. The table below highlights some of the key differences between the proposed charter and the City's current general law city status. Subject Matter General Law City Rosemead Proposed Charter Municipal Code Term limits May provide for term No term limits Term limits would be Limits. Cal. Const. art. imposed after five XI, § 5(b); Cal Gov't consecutive four-year Code Section 36502 terms (either by election (b) or appointment). Partial terms would count as full terms. Would only apply prospectively Prosecuting Authority City only has the Follows State law Would give the City authority to enforce its authority to establish municipal code unless office of City Prosecutor it receives consent with authority to from County District prosecute City Attorney ordinances and certain State misdemeanors Economic City has limited N/A Power to utilize Development authority to support revenues from the economic general fund to development projects encourage, support and within the City promote economic development Purchasing and Cities must follow Municipal Code Would give Council Contracts State taw on Chapters 3.24 authority to adopt own competitive bidding (Purchasing purchasing and System for Non- contracting procedures Public Works by ordinance Contracts) and City Council Meeting March 26, 2024 Page 4 of 4 FISCAL IMPACT There is no fiscal impact associated with the recommendation of this report. ENVIRONMENTAL ANALYSIS This agenda item does not constitute a project under the California Environmental Quality Act ("CEQA"), and it can be seen with certainty that it will have no impact on the environment. As such, this matter is exempt under CEQA. PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Prepared by: Rachel Richman, City Attorney k[MNI iTR:TWO 1. Draft City Charter 2. September 26, 2023 Staff Report (Discussion on Establishing a Charter for the City) 3. October 10, 2023 Staff Report (Continued Discussion on Establishing a Charter for the City) 3.28 (Public Project Bidding Procedures) follow State requirements for when formal and informal purchasing procedures are permitted Preference for Must follow No preference for Would give Council Veterans contracting veterans or authority to adopt procedures. Public disabled veterans ordinance to give Contracting Code veterans and disabled permits cities to grant veterans a credit of preferences to additional points in disabled veterans, but awarding contracts and not veterans other provisions permitted under law FISCAL IMPACT There is no fiscal impact associated with the recommendation of this report. ENVIRONMENTAL ANALYSIS This agenda item does not constitute a project under the California Environmental Quality Act ("CEQA"), and it can be seen with certainty that it will have no impact on the environment. As such, this matter is exempt under CEQA. PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Prepared by: Rachel Richman, City Attorney k[MNI iTR:TWO 1. Draft City Charter 2. September 26, 2023 Staff Report (Discussion on Establishing a Charter for the City) 3. October 10, 2023 Staff Report (Continued Discussion on Establishing a Charter for the City) Attachment A Draft City Charter CITY OF ROSEMEAD CITY CHARTER PREAMBLE We, the people of Rosemead enact this Charter to preserve and enhance the economic and social quality of life in our community. Resolutely committed to the belief that local government has the closest affinity to the people governed, and firm in the conviction that the economic and fiscal independence of our local government will promote the health, safety and welfare of all the citizens of this City. We do hereby exercise the express right granted by the Constitution of the State of California to enact and adopt this Charter for the City of Rosemead and to ensure that all municipal affairs that may be controlled by the City as a local control shall be. ARTICLE 1 GOVERNANCE Section 1.1. Incorporation and Succession The City shall continue to be a municipal corporation known as the City of Rosemead. The boundaries of the City of Rosemead shall continue as now established until changed in the manner authorized by law. The City shall remain vested with and shall continue to own, have, possess, control and enjoy all property rights and rights of action of every nature and description owned, had, possessed, controlled, or enjoyed by it at the time this Charter takes effect, and is hereby declared to be the successor of same. It shall be subject to all debts, obligations and liabilities, which exist against the City at the time this Charter takes effect. All lawful ordinances, resolutions, rules and regulations, or portions thereof, in force at the time this Charter takes effect and not in conflict with or inconsistent herewith, are hereby continued in force until the same have been duly repealed, amended, changed or superseded by proper authority. Section 1.2. Council -Manager Form of Government The municipal government established by this Charter shall be known as the "Council -Manager" form of government. Section 1.3. Governing Body The City shall be governed by a City Council composed of five Council Members. The adoption of this Charter shall not in any way alter the current terms of sitting Council Members or the date of elections for City Council. Section 1.4. City Council Salaries Council Members shall receive compensation for their services in accordance with the provisions of State law. 4870-7410-6252 v3 Section 1.5. Eligibility for City Council Only persons meeting the requirements set forth in the general laws of the State of California shall be eligible to run for City Council. Section 1.6. Elections for City Council Members All elections shall be held in accordance with the provisions of the California Elections Code governing municipal elections. Section 1.7. Council Vacancies The determination as to when a Council Member has vacated their Council seat and the process for filling such vacancy shall be as set forth in the California Government Code. Section 1.8. Term Limits The purpose of this section is to create more competitive elections by ensuring that periodically the advantages of incumbency of a City Council Member will yield to increased citizen participation in seeking elective office. No person shall be a candidate for election to the office of City Council Member after having served as a City Council Member for five consecutive four-year terms, either by election or appointment. This section shall apply prospectively only, and neither the current term as of the effective date of this Charter, nor any prior terms, of sitting Council Members shall be counted as one of the five consecutive four-year terms described herein. Any person who, either by appointment or election, serves a partial term of office as a member of the City Council shall be deemed, for the purpose of this section, to have served a full four-year term. Any member of the City Council who resigns or is removed from office during a term shall be deemed to have served a full term. ARTICLE 2 MUNICIPAL AFFAIRS Section 2.1. Municipal Affairs The City Council may adopt and enforce all ordinances, resolutions, rules and regulations in respect to municipal affairs, subject only to restrictions and limitations provided in this Charter, the United States and California Constitutions and applicable, laws and decisions of courts with competent jurisdiction. With respect to any municipal affair not expressly addressed in this Charter, until such municipal affair is expressly addressed in this Charter, or until the City legislates over such municipal affair by the adoption of an ordinance(s), the general laws of the State of California shall govern. 4870-7410-6252 v3 Section 2.2. Powers of the City This City shall have all powers that a City can have under the Constitution and laws of the State of California as fully and completely as though they were specifically enumerated in this Charter. The enumeration in this Charter of any particular power, duty or procedure shall not be held to be exclusive of, or any limitation or restriction upon, this general grant of power. The City shall have the power to make and enforce all laws and regulations in respect to municipal affairs, subject only to such restrictions and limitations as may be provided in this Charter and in the Constitution of the State of California. The City shall also have the power to exercise, or act pursuant to any and all rights, powers, privileges or procedures, heretofore, or hereafter established, granted or prescribed by any law of the State, by this Charter, or by other lawful authority, or which a municipal corporation might or could exercise, or act pursuant to, under the Constitution of the State of California. The enumeration in this Charter of any particular power shall not be held to be exclusive of, or any limitation upon, the generality of the foregoing provisions. This Charter shall be liberally construed to vest the City with all legal authority and powers necessary to protect the health, safety and general welfare of all of the citizens of the City. No person, firm or corporation shall ever exercise any franchise, license, permit, easement, privilege or other use, except in so far as he or it may be entitled to do so by direct authority of the Constitution of the State of California, or of the Constitution or laws of the United States, in, upon, over, under or along any street, highway or other public place in the City unless they shall have first obtained a grant therefor in accordance with the provisions of this Charter. Franchises shall be granted by the City Council only in the time and manner, and for such purposes, as may be prescribed or authorized by the constitution or by applicable laws of this state. The City may exercise all or any of the powers herein set forth singly or jointly with other public agencies in the manner provided by general law. Section 2.3. Enterprises The City shall have the power to engage in any enterprise deemed necessary to produce revenues for the general fund or any other fund established by the City Council to promote a public purpose. Section 2.4. Economic Development The City shall encourage, support, and promote economic development and community development in the City. The City shall have the power to utilize revenues from the general fund to encourage, support and promote economic development. The City may undertake economic development activities for the purpose of promoting the general health and welfare of the inhabitants of the City, job creation, improving market rate and affordable housing options, improving retail and commercial options, improving dining, entertainment and recreation options, and improving the City's tax base thereby furthering the City's ability to enhance and provide municipal services to its residents. The economic development activities authorized by this section are municipal affairs. 4870-7410-6252 v3 Section 2.5. Officers and Employees The City Council may, by ordinance, establish a merit system for City employees. Such system may include provisions for the method of the selection of employees, the classification, advancement, suspension, discharge, termination of such employees, and the consolidation and elimination of positions. The said merit system shall apply as to each office or position of employment with the City, except: A. Elective and appointive officers; B. Part-time or temporary officers and employees; and C. Members of boards and commissions. Such system may be established or amended, by ordinance of the City Council, from time to time, as may be required in the discretion of the City Council in the public interest. Section 2.6. City Prosecutor The City shall have the authority to establish an office of City Prosecutor. Such establishment will be by adoption of ordinances and resolutions which direct the City Attorney or another qualified attorney to prosecute on behalf of the people any or all criminal cases arising from violation of the provisions of this Charter, City ordinances and such state misdemeanors as the City has the power to prosecute, unless otherwise provided by the City Council. Section 2.7. Fines, Penalties and Cost Recovery The City shall have the power to enact ordinances providing for different penalties for violations of its ordinances, and/or this Charter, and to prescribe in such ordinances, forfeitures, penalties and punishments for the violation thereof, which punishment shall be by fine or imprisonment, or by both fine and imprisonment. Section 2.8. General Law Powers Nothing in this Charter shall be construed to prevent or restrict the City from exercising any and all rights, powers and privileges heretofore or hereafter granted or prescribed by the general law of the State of California. All general law powers of cities in California are hereby declared to be possessed by the City. In the event of any conflict between the provisions of this Charter and the provisions of the general laws of the State of California, the provisions of this Charter shall control. ARTICLE 3 Fiscal Matters Section 3.1. Purchasing and Contracts The City Council may, by ordinance, adopt purchasing and contracting procedures, thresholds and requirements within its municipal affairs authority. 4870-7410-6252 v3 Section 3.2. Preference for Veterans The City Council may, by ordinance, adopt purchasing and contracting procedures, which give to veterans and disabled veterans a credit of additional points, preference or increased grading in the determination of awards of contracts. Documentary proof of eligibility for Veteran's Preference Credits and exemption from the eligibility limitation must be submitted prior to approval of the City. In the case of a tie grade between a veteran and non -veteran, the veteran shall be ranked highest. Section 3.3. Reductions Prohibited Revenues raised and collected by the City shall not be subject to subtraction, retention, attachment, withdrawal or any other form of involuntary reduction by any other level of government. Section 3.4. Mandates Limited No person, whether elected or appointed, acting on behalf of the City shall be required to perform any function which is mandated by any other level of government, unless and until funds sufficient for the performance of such function are provided by said mandating authority. ARTICLE 4 AMENDMENT 4.1 Amendment This Charter and any of its provisions may be amended by a majority vote of the electors voting on the questions. Amendment, revision or repeal may be proposed by initiative or by the governing body. ARTICLE 5 INTERPRETATION Section 5.1. Construction and Interpretation The language contained in this Charter is intended to be permissive rather than exclusive or limiting and shall be liberally and broadly construed in favor of the exercise by the City of its power to govern with respect to any matter which is a municipal affair. Section 5.2. Severability If any provision of this Charter should be held by a court of competent jurisdiction to be invalid, void or otherwise unenforceable, the remaining provisions shall remain enforceable to the fullest extent permitted by law. 4870-7410-6252 v3 Attachment B City Council Staff Report Dated September 26, 2023 ROSEMEAD CITY COUNCIL STAFF REPORT TO: HONORABLE MAYOR AND CITY COUNCIL FROM: BEN KIM, CITY MANAGER DATE: SEPTEMBER 26, 2023 SUBJECT: DISCUSSION ON ESTABLISHING A CHARTER FOR THE CITY SUMMARY The City Council has had discussions related to creating a charter for the City upon which the residents could then vote on to approve or deny. As a part of the discussion a committee was established which included Mayor Ly and Councilmember Armenta. The Committee conducted two meetings with the City Attorney and the City Clerk and reviewed and discussed charter provisions as well as the information provided by the League of Cities on the various items that could be included in a new city charter. The Committee presented questions that were looked into by the City Attorney to allow for further discussion as well. At the conclusion of those meetings, it was determined that before taking further review and consideration on the overall Charter, there were items which the Committee wanted to have a discussion with the frill Council on to see if they wanted to include certain provisions in the Charter different than what State law provides, where so authorized. In addition, the Committee wanted to share with the Council its thoughts on other various subject matters and to hear from the full Council. To assist the Committee, it followed the League's chart on items to consider in a charter. The Council had been provided a copy of this chart previously. A new chart is attached to the staff report. This chart now includes an additional column where there where responses provided to the Committee based on questions asked. There is also information on the Committee's position on an item. For example did they want to defer to state law on the topic and include provision to that effect or not or if they wanted full Council input on an item. The Chart is attached with the additional column of information as well as noting the sections the Committee wanted to discuss in more detail which are highlighted as well as noted with These items include: AGENDA ITEM 7.1) City Council Meeting September 26, 2023 Page 2 of 2 • Elections • Term Limits • Contracting Services (want to see what consultant recommends) • Power to create an office of city prosecutor to prosecute misdemeanor violations of state law As it relates to the timing of a potential election on the charter, the Election Code has limitations on when an initiative to become charter law city can be considered by the voters. As confirmed by the County Elections office, Elections Code Section 1415 and 9255, provide that a new charter proposal measure has to be voted on at a statewide general election which occurs in November 2024. The cutoff date to submit the matter to the County is 88 days before election, which would be August 9, 2024. STAFF RECOMMENDATION That the City Council discuss the Charter and provide direction to Staff on any next steps it would like to take. FISCAL IMPACT There is no fiscal impact associated with the recommendation of this report. PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. 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E�`('k � k#�&- ��|#a@2/>ƒ ■_.E@=. �k}0CD �■E0ID �) /«mE kJkZ-6EEwN E9 f§ a§\ % ' o o #0 {\\ � $ \!■ § Z)\ cl @S$ \/� GE 0 LO �2 mm2« ■ Q22) 0> § ROSEMEAD CITY COUNCIL STAFF REPORT TO: HONORABLE MAYOR AND CITY COUNCIL FROM: BEN HIM, CITY MANAGER DATE: OCTOBER 10, 2023 SUBJECT: CONTINUED DISCUSSION ON ESTABLISHING A CHARTER FOR THE CITY SUMMARY At the September 26, 2023, City Council meeting, the City Council continued the item for further discussion of establishing a Charter for the City. STAFF RECOMMENDATION That the City Council discuss the Charter and provide direction to Staff on any next steps it would like to take. FISCAL IMPACT There is no fiscal impact associated with the recommendation of this report. PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Prepared by.: Ericka Hernandez, City Clerk Attachment A: Committee Updated Chart with Comments Attachment B: City Council Staff Report Dated September 26, 2023 AGENDA ITEM 7.A d 0o O c an d S d Y w E U UO N CNO" wO v 0 J maO J3 = EEd0a •= d 'O a) O m U L C c N O N a o c aoi d ._ m m 3: 0 C o 3 c m 0 4 L V Y N `oa o y N " O 2D a) f0 d '(ODL oO �i O, M ` O m N C E E O �mv —L.= L N � o3EV d 0 �U 3r rnm a �Em3 002 m. ZLL%mCc d O C— C a N •U C N c E m �F O A? U� CLC U (D Nm j m E U � �� 0 OJ a> LE mN�UUJ N V mZ. 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L O N O m C N T m O) O E 3m co N _ WI++3,. =' a L'o( O m o« arnaa 4) O C O C p m •O Ri d N ME CUn c (D ci 0' U;1002 O O m c m] ZO O m��a°U U OTO 0 O` O) Y _0UN M� m dim w° a0 =d'couct0 O O w U Li: O C �rNa�S C 3 0) N $d t3 z t O O WOMM N y0 W m U a L U w CO _M Q' N (%1 U 0 w U V � N C m m W� L j o N 'O N X C 0_ 'D 0ny 0:5 N 0-0. L N (u (p 0-0 J i mE r yyQ cu mcc c°vo mQ_ 0d.0U o N .`. N a 3 N N y> CN(O dCN O N N CcUm O U T O..'ONC`mO.)m o «N0 yd S. yO0 `U� o c N ro m Ed (Op O °C N mC O Q OrrN m N C Cmm m m o NC 0 OoN N pN VU B•O L L? O ) NT LCC C Mo O) C o C E p U d .0ULC O 0) U N N (h m N >E CdC (D m 211 m�L N CL N O > O) `d l n i (m U iU Cc pOLO W nO 3 0 (o N. r N � tll O p L N m m U (D 04 '« C OLU O L QQ 0_ CL aLa O tc0 j o °% d•C5 a) c°� ` (D (D 0 (D co 5 h c "Z, yO)� ON N O 0)3L O N(O O 3`oo c oov=o Oro c(m p� 0�=s�mrnu`mam tia m CL 8' -SI CD 5(4 d m �U N O >> N m .. O w; E (� p$ m C C a N L .` N d 0 (D O(ov- E O i L.- o OEC u C7 C.`N-U_ U L y` O C ,tCM 0� (400 CL, - U m L)ei N m N C E C N V N NEU� °�o'>�162U�a cm a�n 2 M c o o.— c m 0 n c atom 1O o (D I`(m O)=p)U 0 O w� T 3 TY C p)'O L'O cq C C �3g.� ��2.hadam Nrn V C IL C N a'�r n0 i § e � ) � t k2\ t° �kk m) r �Ej \\ ■ ]{ §{� % °y_ CD rZ �@\\§ \�\R=O .G2 ° M M §]Elg a)0a_ a-- Jf£@ _ _ =f7ƒif2 k/\) - \)) I�`1904 |'e2 -6o 3 f%)§0 cCL EW,:g =■r�ol�m�G {a®» §ttfk kQ -6E )k] Ee /2 a§/ ■ |§ § «20 ;20 o 0 �� $ C P- \8 f§� \E ■ $f /]C _ § ¢J »/kc n o00 ;ao> § e � Attachment C City Council Staff Report Dated October 10, 2023