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CC - Minutes - 02-22-2022MINUTES OF THE CITY COUNCIL REGULAR MEETING FEBRUARY 22, 2022 The regular meeting of the Rosemead City Council was called to order by Mayor Low at 7:03 p.m., in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Low, Mayor Pro Tem Dang, Council Members Armenta, Clark, and Tang ABSENT: None PLEDGE OF ALLEGIANCE was led by Mayor Low INVOCATION was led by Council Member Tang STAFF PRESENT: City Manager Molleda, City Attorney Richman, Assistant City Manager/ Director of Community Development Kim, Interim Director of Finance Chamberlain, Director of Parks and Recreation Boecking, Director of Public Works Chung, and City Clerk Hernandez 1. PUBLIC COMMENT Mayor Low opened the Public Comment period. Herman Hernandez introduced Susan Ayala, the new Municipal Relations Manager, for Republic Services. Mayor Low welcomed Ms. Ayala; expressed appreciation to former Municipal Relations Manager Tania Ragland-Castaneda for her efforts while serving the Rosemead community. 2. PRESENTATIONS A. Introduction of Parks and Recreation Coordinator Brianna Tevera, and newly assigned Temple Sheriff Station Sergeant John Marquez to the Rosemead Special Assignment Team Director of Parks and Recreation Boecking introduced Parks and Recreation Coordinator Brianna Tevera. Chief of Police Lt. Shigo introduced Sergeant John Marquez to the Rosemead Special Assignment Team. The City Council welcomed the new members to the Rosemead family! B. Service Recognition of Outgoing Parks Commissioner William Tocki The City Council presented a plaque to Outgoing Parks Commissioner William Tocki for his years of service, assisting increased accessibility to parks and open spaces to help enrich the lives of those who reside in our community. Rosemead City Council Special and Regular Meeting Minutes of February 22, 2022 Page 1 of 18 C. Recognition of Mildred B. Janson Elementary School for Being Named a Leader in Me "Legacy" School The City Council congratulated the principal, teachers and students for their hard work that contributed to Janson Elementary School being named the second Leader in Me "Legacy" School worldwide; commended them for their commitment in striving for the highest potential in academic excellence and exemplifying strong leadership. Certificates of Recognition were presented to the following individuals: • Principal Gabriel Cardenas • Teachers: Janet Zacarias, Estela Gonzalez, Jenny Cheung, and Claudia Herrera • Students: Sherise Quach, Makayla Ly, Carmela DiPrima, Isabella Chen, Vincent Delloro, Sofia Nickman, Adrian Luna-Osorio, Kayden Lam, Emily Hernandez, Tyler Nguyen, Kaeli Carrasco, Xiwen Ye, Nathan Thai, Jonah Aguirre, Fei Lam, and Danica Lagdamen. 3. PUBLIC HEARING — None 4. CONSENT CALENDAR ACTION: Moved by Council Member Armenia and seconded by Council Member Clark to approve Consent Calendar Items A and B. Mayor Low pulled Items C and E, and Council Member Tang pulled Item D for separate discussion. The motion was carried out by the following vote AYES: Armenta, Clark, Dang, Low, and Tang NOES: None A. Claims and Demands • Resolution No. 2022-14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $793,565.50 CHECKS NUMBERED 110681 THROUGH NUMBER 110753, DRAFTS NUMBERED 5552 THROUGH NUMBER 5564 AND EFT NUMBERED 50943 THROUGH NUMBER 50959 INCLUSIVELY Recommendation: Adopt Resolution No. 2022-14. B. Approval of Minutes Recommendation: That the City Council approve the special and regular meeting minutes of February 8, 2022. CONSENT CALENDAR ITEMS PULLED FOR SEPARATE DISCUSSION C. Building and Safety Services Contract Extension Rosemead City Council Special and Regular Meeting Minutes of February 22, 2022 Page 2 of 18 On May 31, 2018, the City Council approved a three-year agreement with Interwest Consulting Group, Inc. to perform Building and Safety Division services (building plan check and permitting) as required to enforce the City and State building laws and codes. On April 27, 2021, the City Council approved a one-year time extension under the same terms of the agreement, including the compensation cap limit of 47% fee for plan check services and 47% for building permit fees collected. Recommendation: That the City Council authorize a six-month extension for the term of July 1, 2022 to December 31, 2022, with Interwest Consulting Group, Inc., for Building and Safety Division services as described in the scope of services per the original Professional Services Agreement. Mayor Low pulled Item C for separate discussion. Inquired why we are extending the Interwest contract for a year instead of opening a Request for Proposal (RFP). Mayor Pro Tem Dang expressed support to open it to RFP; stated we should at the least be doing a cost analysis to see if we can bring someone in-house as it will be more cost effective. Noted that Interwest's proposal indicates their turnaround time is 10 business days which is about two weeks; opined a few days is lost in transit as majority of that time is shipping plans from City Hall to their headquarters and then shipping it back. Asserted that having an in-house staff will eliminate the backlog issue and provides better customer service. Mayor Low concurred with Mayor Pro Tem Dang about looking at a cost analysis to determine if going in-house would mean we keep the revenue and if it provides efficiency for the customers. Council Member Armenta inquired if we are looking into doing an RFP for this contract, then are we going to apply that across the board to all contracts that have one-year extensions. Mayor Low opined some extensions might warrant one, two, or three years. City Manager Molleda clarified that the request is for a six-month extension not a one-year extension as the current contract expires June 30, 2022. Mayor Pro Tem Dang proposed that staff touches base with Interwest to see if they would be amicable to staying month-to-month as needed while staff transitions during the RFP process. Council Member Clark pointed out that the month-to-month operation would not begin now, rather when the current contract ends after June 30, 2022. By consensus, the City Council directed staff to find out if Interwest is open to working month-to-month while staff pursues an RFP for the Building and Safety Division services (building plan check and permitting). Rosemead City Council Special and Regular Meeting Minutes of February 22, 2022 Page 3 of 18 D. Citywide Sidewalk, Curb & Gutter Replacements - Project No. 24009 — Award of Construction Contract As part of the City's Fiscal Year 2021-2022 Capital Improvement Program, the City Council approved the Citywide Sidewalk, Curb & Gutter Replacements Project. The Project consists of removing and replacing existing damaged concrete sidewalks, curbs, and gutters at various locations within City. On February 9, 2022, the City performed a bid opening and publicly opened and read nine (9) sealed bids. After staff conducted a comprehensive bid analysis to determine the apparent lowest bid, the bid submitted by FS Contractors, Inc., in the amount of $97,127 is determined to be the lowest responsive bid. Recommendation: That the City Council authorize the City Manager to execute a construction contract with FS Contractors, Inc., in the amount of $97,127. In addition, authorize an amount of $9,712.70 (10%) as a contingency to cover the cost of unforeseen construction expenses, for a total construction budget of $106,839.70. Council Member Tang pulled Item D to inquire if the intent was to receive the bids and find the lowest bidder or was there more to the scope of work. Director of Public Works Chung responded that the intent is to identify the lowest bidder for construction and not to develop the scope of work. The scope of work was already developed before advertising this project. Mr. Tang asked if this company FS Contractors will be performing the work or only supplying the materials; queried why the bid amount range so significantly. Director of Public Works Chung confirmed that FS Contractors will be performing the work and supplying the materials; asserted that the means and methods of their construction and their source of where they purchase their materials. Council Member Tang indicated he is fine with that and wanted to ensure we are not just going with the cheapest and we are receiving a quality service. Mr. Chung stated staff reviews the bid and if they meet all the qualifications and references, then we typically select the lowest bidder for projects. Mayor Pro Tem Dang asked if the company drove around and did a survey to determine the areas. Director of Public Works Chung asserted the areas identified for replacement and reconstruction are based on staff observations and community requests. ACTION: Moved by Mayor Pro Tem Dang and seconded by Council Member Tang to authorize the City Manager to execute a construction contract with FS Contractors, Inc., in the amount of $97,127. In addition, authorize an amount of $9,712.70 (10%) as a contingency to cover the cost of unforeseen construction expenses, for a total construction budget of $106,839.70. The motion was carried out by the following vote AYES: Armenta, Clark, Dang, Low, and Tang NOES: None Rosemead City Council Special and Regular Meeting Minutes of February 22, 2022 Page 4 of 18 E. Amendment No. 1 to Professional Services Agreement for Housing Services (Priscila Davila and Associates) On February 4, 2021, a Request for Proposal (RFP) was released for housing services to administer, implement and manage the HUD - CDBG, HOME, and CDBG-CV programs. On March 23, 2021, after a thorough review process, the City Council approved a three-year (3) agreement with a yearly not -to -exceed amount of $80,000 to Priscila Davila and Associates for the administration and implementation of the HUD programs and activities. Since that time, the City has been allocated additional $1,222,084 in Federal HOME Investment Partnerships American Rescue Plan ("HOME -ARP") funds, and the Small Business Assistance Program and Tenant -Based Rental Assistance activities have increased. Therefore, to effectively implement the additional funds and increased activities, staff is requesting to increase the yearly $80,000 contract authority to $120,000, which would be paid from the Federal HOME and CDBG funds and not affect the City's General Fund. Recommendation: That the City Council authorize the increase in the yearly compensation amount from $80,000 to $120,000, which would be paid from the Federal HOME, CDBG, CDBG-CV, and HOME -ARP funding allocation. Mayor Low pulled Item E for separate discussion. Ascertained our original contract was paying Priscila Davila & Associates $80,000; asked for an explanation of the increase to $120,000. Assistant City Manager/Director of Community Development Kim responded the $120,000 is the maximum cap but it does not necessarily mean the full $120,000 is being spent; noted the city is receiving additional funding of $1.2 million HOME - ARP funds and additional work will need to be done before we can allocate or spend it. Stated we had quite a bit of HUD activity last year, the city did a campaign to promote our HOME and CDBG programs, as well as the CDBG-CV money. When the additional funds came in from HUD, the consultants had to expend additional resources to make sure that the funding went out to residents for the tenant rental, utility assistance program, handyman grant program and commercial businesses for rent. Mayor Low stated so the $120,000 is an estimate of the work to be done. Mr. Kim concurred that is correct. Mayor Pro Tem Dang asked if the original scope included the HOME -ARP funds; inquired when the contract expires and if $120,000 is the total amount for the contract term. Mr. Kim responded no, the HOME -ARP are newly allocated funds; asserted that the contract was executed in April and is for a three-year term; indicated the $120,000 is the annual cost. We will bring this item back to Council to determine how the additional funds should be allocated. Rosemead City Council Special and Regular Meeting Minutes of February 22, 2022 Page 5 of 18 Council Member Armenta noted she has been part of boards with budgets where they allocate a certain amount, but everything is detailed by the hour. Assistant City Manager/Director of Community Development Kim HUD puts a restriction on how much each city can spend on Admin costs as the goal is to help residents. ACTION: Moved by Mayor Pro Tem Dang and seconded by Mayor Low to authorize the increase in the yearly compensation amount from $80,000 to $120,000, which would be paid from the Federal HOME, CDBG, CDBG-CV, and HOME -ARP funding allocation. The motion was carried out by the following vote AYES: Armenta, Clark, Dang, Low, and Tang NOES: None 5. MATTERS FROM CITY MANAGER & STAFF A. Approval of Fourth Amendment to City Manager Employment Agreement The City and the City Manager entered into an Employment Agreement on January 16, 2018. Pursuant to Section 3 (a)(ii) of the Agreement, the City Council conducted the City Manager's performance evaluation. The City Manager received a "meets expectations" review with a 3.0 rating. A meets expectations review entitles the City Manager to a 3% salary increase. A 3% increase would bring the City Manager's total annual salary to $242,388. In accordance with California Code of Regulations Section 570.5 and amendments to 571(b) require a consolidated Salary Schedule which reflects all City classifications and salary ranges for purposes of determining eligible salary compensation for retirement be publicly available. The final salary schedule will be considered for approval by the City Council in a separate staff report. Recommendation: That the City Council consider approving the Fourth Amendment to the City Manager Employment Agreement granting a 3% salary merit to $242,388, effective January 16, 2022. Council Member Clark asked that this item be postponed. There being no objections, Mayor Low tabled this item to the next Council meeting. B. Fiscal Year 2021-22 Mid -Year Budget Review, Adoption of Resolution No. 2022-13, Amending the FY 2021-22 Budget and Related Actions, and Adoption of Resolution No. 2022-15, Authorizing the City Manager to Execute Certain Agreements Pertaining to the Local Roadway Safety Plan Project On June 14, 2021, the City Council adopted the 2021-22 Operating and Capital Improvement Program Budgets. On November 9, 2021, the City Council was presented with a I" Quarter Budget Report including recommended budget amendments for the Capital Improvement Program project funding carryovers. This Rosemead City Council Special and Regular Meeting Minutes of February 22, 2022 Page 6 of 18 report summarizes the City's General Fund overall financial position for the current fiscal year through December 2021, including a discussion on revenue sources and expenditure trends. The estimates stated within are just that, estimates, and are subject to change as the current fiscal year continues. Recommendation: That the City Council take the following actions 1. Receive and file the Mid -Year Budget Review Report. 2. Approve Resolution No. 2022-13, entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING THE FY 2021-22 OPERATING AND CAPITAL IMPROVEMENT PROGRAM BUDGETS AND AUTHORIZED STAFFING LIST; and 3. Approve Resolution No. 2022-15, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AUTHORIZING THE CITY MANAGER OR HER DESIGNEE TO EXECUTE AGREEMENTS AND RELATED AUTHORIZATIONS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE LOCAL ROADWAY SAFETY PLAN PROJECT LRSPL-5358 (021) Interim Director of Finance Chamberlain presented the PowerPoint entitled "FY 2021-22 Mid -Year Report", which provided an overview of the General Fund revenue and expense, update on the American Rescue Plan Act (ARPA), recommended staffing changes, as well as recommended Capital Improvement Program (CIP) amendments, and then a summary of the Report recommendations. Ms. Chamberlain stated: 1) The General Fund's estimated revenue collections are at 29% at 50% of year and the prior year 24% at 50% of year; 2) The General Fund Appropriations are 42% expended at 50% of year and the prior year 38% at 50% of year; and 3) Anticipate surplus by year-end without use of $1.5M in ARPA funds. Our taxes are our greatest revenue sources at 79% of all General Fund revenues; we anticipate that we will finish the year $960,100 more than we had budgeted. The Licenses and Permits category will be $1,046,300 more than we budgeted based off Building and Plan Check revenue. Ms. Chamberlain discussed the breakdown of tax categories: Property Taxes, Property Tax in lieu, Sales and Use Tax, Transient Occupancy Tax (TOT), Business Licenses, and Franchise Fees. Interim Director of Finance Chamberlain indicated the recommended amendments are as follows: Rosemead City Council Special and Regular Meeting Minutes of February 22, 2022 Page 7 of 18 • Grants Fund — Addition of $48,000 in revenue and expense for Local Roadway Safety Plan (LRSP) Grant to identify safety needs/improvements — Needed for future HSIP funding. • Grants Fund — Carryover of $24,000 in revenue and expense for balance of S132 Planning Grant. • Equipment Replacement Fund — Appropriation of $32,000 for aftermarket costs related to new leased vehicles. • Funding for recommended staffing additions and CIP amendments. Ms. Chamberlain noted that the ARPA Final Rule allows increase of 7.5% of current FTE under `Economic Impacts' category which equates to 4.5 new positions allowed minimum; indicated that we can only pay for these positions out of this fund until December 2026, so we want to ensure we can maintain the funding for those positions beyond that time. Staff is recommending an addition of 2.25 positions tonight which would consist of: 1) Restructuring the current 3/4 -time Accountant to full time that was recently vacated. This position will have a monthly salary based on survey $5,622 - $7,336 and a monthly increase of $1,612 - $2,463 over 3/4 -Time position; 2) Adding a City Engineer with broad range of engineering services, lead engineering advisor for City Supplement, and will not replace contract service. This will provide continuity for quality services and timely delivery of CIP. The monthly salary based on salary survey $9,342 - $12,189; and 3) Adding a Recreation Manager, which will be 2nd in Command in the Department and have a key role in return of summer activities and events. This position will manage contracts, department budget, capital project needs and have a monthly salary based on salary survey $7,761 - $10,126. Asserted that if these recommended staff changes are approved tonight, there is a resolution on another agenda item that will approve the salary schedule which is required by PERS. Interim Director of Finance Chamberlain shared the Capital Improvement Project budget: New Project — Walnut Grove Avenue Street Light Installation on Walnut Grove Avenue from Marshall Street to Valley Boulevard comprised of 25 concrete streetlight poles with solar LED fixtures and cost $390,000 in Measure R Funding; and an Amended Project — Various Residential Streets Resurfacing will increase project cost from $645K to $1M. This will add more streets, release $645,000 in Gas Tax Funding and appropriate $400,000 from Measure R and $600,000 from Measure M. Council Member Clark asked what is the Caltrans LRSP Grant that we are trying to obtain. Interim Director of Finance Chamberlain responded the Local Roadway Safety Plan (LRSP) Grant is for the development of a framework to identify road safety needs and recommend improvements; indicated the city applied for the LRSP grant and was awarded $48,000; noted that staff is recommending that the City Council authorize the City Manager to execute the Program Supplemental Agreement and State Master Agreement which is required by Caltrans. Rosemead City Council Special and Regular Meeting Minutes of February 22, 2022 Page 8 of 18 Council Member Armenia indicated she had previously pushed for the Recreation Manager position however it was not favorable; noted Council Member Ly had concerns on creating a Recreation Manager so it is odd that the addition of the Recreation Manager position is being brought up now when he is deployed. Inquired how many Parks Supervisors and Coordinators do we have? Director of Parks and Recreation Boecking responded there are three full-time Supervisors, which includes one vacant Supervisor position at Garvey Center and three full-time Coordinators. Council Member Armenia read the brief description of the Recreation Manager position "Manage contracts, department budget, and capital project needs". Asked what do you define as "capital project needs" and doesn't that fall under the Public Works Department? Director of Parks and Recreation Boecking responded capital projects do fall under the Public Works Department, however the Parks and Recreation Department partners with them on certain projects; asserted that if it is a project we can take on such as the Tennis Court Resurfacing, then we can assist with looking at the contractors or certain areas to get the project up and going. Council Member Annenta expressed if we are being asked to add a City Engineer position, then it seems duplicative to have capital project needs fall under the Recreation Manager description as well. Stated she hopes the Council Members that were on the dais remember Council Member Ly's concerns; commented she understands he is not a voting member currently but if we had seen this item earlier we could have reached out to see his current thoughts on adding the Recreation Manager. Council Member Clark indicated she agrees with Council Member Armenia as we are just coming out of the pandemic so a lot of these issues have been on hold. We should wait and see especially since Council Member Ly is not here to speak on this matter. Mayor Low stated it is her first time seeing these positions, however she is glad to hear we have this additional funding to staff 4.5 new positions; expressed the question isn't whether we should spend the money, but rather how we should use it; emphasized this will help keep people employed and allows the city to provide more services. Council Member Tang stated since he is new to the role of reviewing the Mid -Year Budget Report, inquired when Council normally goes through the budget process, does the Council get into the weeds of approving specific positions in terms of staffing? Mayor Low replied in the past that when we approve the Budget, we as Council look at the positions and see what we think is needed or not needed. Stated you have Rosemead City Council Special and Regular Meeting Minutes of February 22, 2022 Page 9 of 18 different departments with different needs and we have to evaluate where that need falls priority wise. Council Member Armenta provided the example when the request for the Recreation Manager position came to Council the last time it was not approved, instead Council approved more CSO positions. Council Member Tang commented maybe there is a need for these three positions if staff is asking for them. In regard to taxes, is there a way to account for the Transit Occupancy Tax or is it more of an honor system of what they report? Interim Director of Finance Chamberlain responded as of now it is more taking it for what it is, then after the pandemic, staff will audit their reports. Council Member Tang How is the auditing carried out? Ms. Chamberlain stated it is usually a contract to have someone more experienced to carry out the auditing. Council Member Tang says it sounds like there was one bad experience with the previous Recreation Manager, that being said I would not allow that experience to forecast the request for that position now. Mayor Low reiterated we are not looking at the person but rather the need for that position. Council Member Armenta expanded that we use to have 12 after-school recreation programs before which we were able to provide those services without ever having a Recreation Manager. They do not carry out these after-school recreation programs, so does this warrant a Recreation Manager? Mayor Pro Tem Dang questioned where does it state on the agenda that staff is recommending the addition of these three positions? Mayor Low pointed out Staff Recommendation #2 is to adopt Resolution No. 2022-13 to amend the FY 2021-22 Operating and Capital Improvement Program Budgets and authorized Staffing List. Mayor Pro Tem Dang expressed the verbiage "authorized Staffing List' is misleading to the public. Asked why the current 3/4 -time Accountant to full time position is based on a salary survey if this person is already working with us. Interim Director of Finance Chamberlain explained this position has been vacant and it was funded at a 3/4 -time level; asserted that she is automating and changing things within the Department, emphasizing it is important to recruit a full-time position as it is difficult to recruit that type of position in a 3/4 -time level. Having the full-time position would be good for the Finance Department to spread out part of the jobs. Rosemead City Council Special and Regular Meeting Minutes of February 22, 2022 Page 10 of 18 Mayor Low asked Mr. Boecking what is the need for the Recreation Manager position. Director of Parks and Recreation Boecking stated he understands the past is the past but is looking towards the future and enhancing the programs and events we run; commented some of the other items the Recreation Manager would work on is how to bring more of a cultural arts programs and events (which is listed as one the Department's goals in the Strategic Plan), oversee a case management, launching our anti -hate campaign fully, as well as expanding and evaluating our programs. Mayor Low asked for an explanation on the difference in responsibilities between Parks Supervisors and Coordinators. Mr. Boecking responded the Coordinators are front line staff and on the ground, running programs at each facility, contract classes, making sure customer service is on par; noted there are three Coordinators: 1) Rosemead Community Recreation Center, 2) Garvey Community Center, and 3) Youth Sports Division that also helps with Aquatics. Stated the Supervisors take on more administrative roles with staffing, overseeing the overall facility to make sure things are running properly, and working closely with Public Works staff to ensure the facilities are up to par or on any things to be fixed. Council Member Armenta asked how many contracts Parks and Recreation oversees Mr. Boecking stated about five contracts such as the Lunch Services Program, Printing for the City Brochure and events; staff oversees the process that we are getting intake forms, youth employment program to ensure it is administratively being recorded properly, as well as the RFP process. Mayor Pro Tem Dang suggested instead of filling the third Supervisor position, we give Mr. Boecking the Recreation Manager position. Mr. Boecking responded that is doable, but it would be preferred and more ideal to have both the Supervisor and Manager positions. Council Member Clark asked if these positions are coming from the ARPA funding and we hire more people, then what happens when that funding is no longer available. Interim Director of Finance Chamberlain explained at the end of December 2026, those costs would have to absorbed by other funds; stated in the case of the City Engineer, a lot of that cost would be diverted to CIP or other special funds like Measure R or Measure M; indicated for the Accountant position, if they are working on a grant, their cost can also be charged towards that grant; noted the Recreation Manager would be from the General Fund. Council Member Clark expressed that is my concern when the funding is not there. Rosemead City Council Special and Regular Meeting Minutes of February 22, 2022 Page 11 of 18 Council Member Armenta referred to page 10 of the Staff Report, which indicates the Recreation Manager salary will be $7,761 — $10,126 per month with an annualized cost of $133,900 — $167,900; asked for clarification as her calculations do not match. Interim Director of Finance Chamberlain responded that includes all the benefits for PERS, Social Security, Health and life insurance. Council Member Armenta asked how staff handles the Parks and Recreation budget. Director of Parks and Recreation Boecking explained that each Supervisor and Coordinator gets together within their divisions to discuss the budget, which includes coming up with a list of needs and wants. Then those are brought to me as the Director and we discuss them in a meeting and proceed with what will work and most cost effective. Interim Director of Finance Chamberlain further explained it does not stop when the budget is approved as we send out monthly reports for the departments to review that all their expenses are in line and that the revenue estimates are coming in online. Director of Public Works Chung stated one of the areas we need to improve within our Department is support for our Engineering Services as there is a deficiency and the best way to address that is to hire a full-time City Engineer. The City Engineer plays an important role in the Public Works Department and for the city itself. Council Member Armenta emphasized the importance of having staff in-house instead of outsourcing. By Consensus, the City Council agreed to approve the full-time Accountant and City Engineer positions; to also direct staff to look at what removing the vacant Parks Supervisor position and replacing with the Recreation Manager position. ACTION: Moved by Mayor Low and seconded by Mayor Pro Tem Dang to take the following actions: 1. Receive and file the Mid -Year Budget Review Report. 2. Adopt Resolution No. 2022-13, with the aforementioned changes to the Staff List entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING THE FY 2021-22 OPERATING AND CAPITAL IMPROVEMENT PROGRAM BUDGETS AND AUTHORIZED STAFFING LIST. The motion was carried out by the following vote AYES: Armenta, Clark, Dang, Low, and Tang NOES: None Rosemead City Council Special and Regular Meeting Minutes of February 22, 2022 Page 12 of 18 ACTION: Moved by Mayor Pro Tem Dang and seconded by Council Member Tang to take the following actions: 3. Adopt Resolution No. 2022-15, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AUTHORIZING THE CITY MANAGER OR HER DESIGNEE TO EXECUTE AGREEMENTS AND RELATED AUTHORIZATIONS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE LOCAL ROADWAY SAFETY PLAN PROJECT LRSPL-5358 (021) The motion was carried out by the following vote AYES: Armenta, Clark, Dang, Low, and Tang NOES: None C. Adoption of Resolution No. 2022-16 Amending the City of Rosemead's Salary Schedule for Fiscal Year 2021-22, to Meet the California Code of Regulations Title 2, Section 570.5 and 571 to Reflect New Salary Rates Approved for All Full -Time Employees California Code of Regulations (CCR) Section 570.5 and amendments to 571(b) require a consolidated Salary Schedule which shows all City classifications and salary ranges for purposes of determining eligible salary compensation for retirement be publicly available. The consolidated salary schedule must be adopted by theCity Council even though the compensation changes were approved via a Memorandum of Understanding and/or Resolutions. Resolution No. 2022-16 represents the Citywide Salary Schedule including salary increases on the agenda for concurrent approval. If any changes are made to salary related resolutions presented concurrently, a modification would need to be made to the Schedule. This action includes compensation changes for a key executive employee (City Manager). Pursuant to State law, approval of compensation changes for key executive employees must be accompanied by a verbal report. Recommendation: That the City Council adopt Resolution No. 2022-16, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING THE COMPREHENSIVE SALARY SCHEDULE TO MEET THE CALIFORNIA CODE OF REGULATIONS TITLE 2, SECTION 570.5 AND 571 TO REFLECT APPROVED RATES FOR ALL FULL-TIME EMPLOYEES OF THE CITY OF ROSEMEAD Rosemead City Council Special and Regular Meeting Minutes offebruary 22, 1022 Page 13 of 18 Interim Director of Finance Chamberlain stated this is the required resolutions for the personnel actions that Council just approved with the mid -year budget report; noted we will modify it to reduce the salary of the City Manager back to the current salary since Item 5A was pulled and delete the Recreation Manager position; asserted that Council will be approving the salary for the Accountant and City Engineer positions. ACTION: Moved by Council Member Armenta and seconded by Council Member Clark to adopt Resolution No. 2022-16 with the aforementioned changes in the salary schedule, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING THE COMPREHENSIVE SALARY SCHEDULE TO MEET THE CALIFORNIA CODE OF REGULATIONS TITLE 2, SECTION 570.5 AND 571 TO REFLECT APPROVED RATES FOR ALL FULL-TIME EMPLOYEES OF THE CITY OF ROSEMEAD The motion was carried out by the following vote AYES: Armenta, Clark, Dang, Low, and Tang NOES: None D. COVID-19 Update This is a recurring item that will be on the agenda to update the City Council on items related to COVID-19. Recommendation: That the City Council discuss and provide further direction. City Manager Molleda reported the City partnered with Mountain Castle Marketing to provide COVID-19 testing services on February 18`h, at the Rosemead Community Recreation Center (RCRC); a total of 34 tests were completed. The next testing services will be on Thursday, February 241h, from 9 a.m. to 4 p.m. at the Garvey Center and Friday, February 25th, from 9 a.m. to 4 p.m. at RCRC, preregistration is suggested but not mandatory. In partnership with Chinatown Service Center, a vaccination clinic is scheduled for Wednesday, February 23`d, from 1 p.m. to 4 p.m., and no registration is required. As of today, there are 10,397 confirmed Rosemead COVID-19 cases and 176 deaths; noted 46,634 Rosemead residents are vaccinated and that is approximately 88.4% of our population. 6. MATTERS FROM MAYOR & CITY COUNCIL A. Southern California Association of Governments Appointment of an Alternate Representative to Attend the General Assembly Business Meeting on May 5, 2022 Southern California Association of Governments (SCAG) contacted City staff regarding the upcoming 2022 General Assembly Business meeting scheduled for Rosemead City Council Special and Regular Meeting Minutes of February 22, 2022 Page 14 of 18 May 5, 2022. The City's Official Representative (voting member) is Council Member Steven Ly. SCAG is aware of Mr. Ly's current military leave; and therefore, inquired if the City plans to appoint an Alternate Representative to participate in the meeting. If the City Council wishes to have representation in the meeting, then an Alternate Representative must be appointed by Council action. Recommendation: That the City Council discuss and appoint an Alternate Representative to attend the 2022 General Assembly Business meeting if desired. City Clerk Hernandez presented the Staff Report; asked if the City Council wishes to have representation in the upcoming 2022 General Assembly Business meeting since the City's official Representative (voting member) Council Member Steven Ly is away on military leave. Mayor Low asked if we have to decide right now. City Clerk Hernandez indicated a decision would have to be made by the next meeting so that the SCAG can determine if they have a quorum for their meeting. Council Member Clark expressed interest in attending this meeting on behalf of the city as she has been reappointed to the SCAG's Regional Council. ACTION: Moved by Council Member Armenta and seconded by Mayor Pro Tem Dang to appoint Council Member Clark as an Alternate Representative to attend the 2022 General Assembly Business meeting. The motion was carried out by the following vote AYES: Armenta, Clark, Dang, Low, and Tang NOES: None B. City Council Reorganization Discussion The City Council adopted Ordinance No. 1003, amending Municipal Code Section 1.12.010, changing the date of the City's General Municipal Election from the first Tuesday after the first Monday in March to June to coincide with the statewide primary election in response to Senate Bill (SB) 970. The City's General Municipal elections remain in March during the presidential election years. Historically, the City Council reorganizes its Mayor and Mayor Pro Tem seats during the second City Council meeting in March, aligning with a proceeding election during even -numbered years. Staff is seeking direction from the City Council on whether the upcoming reorganization of the Mayor and Mayor Pro Tem should remain in March or should be moved to June to align with the upcoming election. Recommendation: That the City Council discuss and provide further direction. City Clerk Hernandez presented the Staff Report. Council Member Armenta opined it's fair if we keep the reorganization in March so that no one is gipped by a couple of months; pointed out that Mayor Low's term Rosemead City Council Special and Regular Meeting Minutes of February 22, 2022 Page 15 of 18 as Mayor would be extended and Mayor Pro Tem Dang's mayoral term would be cut short. Mayor Low stated the future Mayor's term would also be in June. Council Member Armenta asserted that is not what the Staff Report states. City Clerk Hernadez clarified if you decide to keep the reorganization in March, then the rotation would not be affected on non -election years. On other years when we have an election such as in 2024, the rotation will either not be aligned with the election or if you choose to align with it, the term of Mayor Pro Tem will be different for everyone, either shorter or longer. City Manager Molleda explained every two years the reorganization would change, so this year if you choose to move it to June then next year you can also move it to June since there is not an election to algin with. Then in March when you have an election, that is when you will have to decide if you want to keep the reorg in March or move it to June. Mayor Low inquired if moving the reorg to November is an option as well. City Manager Molleda indicated that was an item that came to the City Clerk's attention. Clarified we currently cannot move our June election to November since we have not had an election in about six years. Council Member Tang suggested moving the reorg to June on an annual basis. Council Member Armenta indicated support to keep the reorg in March for consistency purposes. Also, pointed out that Mayor Pro Tem Dang will have to wait a couple of months to become Mayor if we move the reorg to June. Mayor Pro Tem Dang stated he does not mind if we extend Mayor Low's term and then assumes the Mayoral role in June; inquired when the State of the City is usually held. City Manager Molleda replied we work with the current Mayor and what their schedule permits; indicated it is usually between summer and fall. Mayor Pro Tem Dang opined it would make more sense if the State of the City is towards the end of their term so they can summarize their projects and accomplishments. Mayor Low expressed it is better to do it halfway through the Mayoral term so you can share what has been completed so far and what projects are to come. Council Member Armenta echoed support for Mayor Pro Tem Dang's suggestion to hold the State of the City towards the end of their term. Rosemead City Council Special and Regular Meeting Minutes ofFebruary 22, 2022 Page 16 of 18 By consensus, the City Council agreed to move the reorganization and rotation of the Mayor and Mayor Pro Tem from March to June to align with the staggered municipal election cycle of June 2022 as a result of SB 970. C. Discussion of a Smoke-free Ordinance for Outdoor Dining and Multi -Unit Housing Council Member Armenta requested the City Council discuss and provide direction regarding a possible Smoke -Free Ordinance relating to outdoor dining and multi -unit housing. Recommendation: That the City Council discuss and provide further direction. Council Member Armenta asked that this item be postponed. There being no objections, Mayor Low tabled this item to the next Council meeting. D. Street Sweeping Parking Discussion Council Member Armenta requested the City Council discuss and provide direction regarding parking options for residents during street sweeping. Recommendation: That the City Council discuss and provide further direction. Council Member Armenta asked that this item be postponed. There being no objections, Mayor Low tabled this item to the next Council meeting. E. Council Comments Council Member Armenta inquired on the status of the Southwest Carpenters Union's Community Wealth Project that was presented at the December 14`h Council meeting; noted Council indicated support to proceed with the program. Mayor Pro Tem Dang recalled that Council directed staff to follow up with Southwest Carpenters Union to gather more information to provide to the Council in the Weekly Update. City Manager Molleda indicated City Clerk Hernandez emailed Mr. Ted Jimenez of the Southwest Carpenters Union and have yet to hear back; stated we will follow up and provide the information in the Weekly Update. Rosemead City Council Special and Regular Meeting Minutes ofFebrumy 22, 2022 Page 17 of 18 7. ADJOURNMENT Mayor Low adjourned the meeting at 10:17 p.m. The next City Council meeting will take place on March 8, 2022, at 7:00 p.m. in the Rosemead City Hall Council Chamber. Ericka Hernandez, City Crork APPROVED: Rosemead City Council Special and Regular Meeting Minutes of February 21, 2022 Page 18 of 18