CC – Item 6A – FY 2023-24 Mid-Year Budget Review, Adoption Of Resolution No. 2024-11 Amending The FY 2023-24 Budget And Related Actions, Adoption of Resolution No. 2024-12 Amending The City Of Rosemead’s Consolidated Salary ScheduleROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: BEN KIM, CITY MANAGER
DATE: APRIL 9, 2024
SUBJECT: FISCAL YEAR 2023-24 MID -YEAR BUDGET REVIEW, ADOPTION OF
RESOLUTION NO. 2024-11 AMENDING THE FY 2023-24 BUDGET AND
RELATED ACTIONS, ADOPTION OF RESOLUTION NO. 2024-12
AMENDING THE CITY OF ROSEMEAD'S CONSOLIDATED
SALARY SCHEDULE
SUMMARY
Fiscal Year 2023-24 Mid -Year Budget Review, Adoption of Resolution No. 2024-11 Amending
the FY 2023-04 Budget and Related Action. Adoption of Resolution No. 2024-12 Amending the
City of Rosemead's Consolidated Salary Schedule On June 27, 2023, the City Council adopted the
2023-24 Operating and Capital Improvement Program Budgets. This report summarizes the City's
General Fund overall financial position for the current fiscal year through December 2023
including a discussion on revenue sources and expenditure trends. The estimates stated within are
just that, estimates, and are subject to change as the current fiscal year continues. This report will
also cover recommended mid -year budget adjustments and recommended changes to the
authorized position staffing list and salary schedule.
BACKGROUND
On March 26, 2024, the City Council conducted the Fiscal Year 2023-24 Mid -Year budget review
and continued the item to further discuss Staff s request to add one new full-time Administrative
Assistant position. The discussion pertained to an option of adding two 30-hours/week part-time
positions in lieu of the one full-time Administrative Assistant position, and the topic on benefits
and pension liability. As requested at the March 26' meeting, the CalPers and benefits information
are presented in the Discussion section below. Additional information is also provided relating to
the advantages and disadvantages of full-time and part-time employees, recruitment, cost, etc.
The City historically has the following employment classifications: Full -Time, '/4 Part -Time,
standard Part -Time, Seasonal Part -Time, and Part -Time Exempt. The Full -Time classification is
entitled to the applicable salary, benefits, and CalPers enrollment. The Part -Time classifications,
however, differ in benefits and CalPers enrollment, as summarized in the following table.
AGENDA ITEM 6.A
City Council Meeting — FY 2023-24 Mid -Year Budget Review
April 9, 2024
Page 2 of 6
Table 1
Classification
WW1,664hours
tal Hours
Health BenefiWn/a
lPers
Full -Time
Employee Engagement
urs
$1,700/mo.ed
Skill Development
3/4 Part -Time
G40hours/week
wurs
$843/mo.
led
Part -Time
/wurs
May have lower productivity due to limited hours
n/a*
contributions
Part -Time Seasonal
/wours/6
mos.
n/aPart-Time
Exempt:
Avg. 20 hours/wours
Schedule Flexibility
n/a
Admin Intern, Rec.
May have excess capacity during slower periods
M
More challenging to manage workload
Leader, Lifeguard,
Turnover
Lower turnover rates due to higher engagement
Higher turnover rates due to lower commitment
Cost
Lifeguard -Swim
Lower labor costs due to fewer benefits and
wages
Instructor
* Should a Part -Time employee exceed 1,000 hours in FY, the employee receives health
benefits ($843/mo.) and is enrolled in CalPers. Additionally, if the Part -Time employee was a
prior CalPers member (either from a prior organization or City enrolled because they exceeded
the 1,000 hours) the employee is enrolled in CalPers.
** In addition to the above, The Federal Affordable Care Act (ACA) requires that if a Part -
Time employee works 30 hours a week and totals 120 hours in a month, the City is required to
provide the $843/mo. Health benefits. The fiscal period for ACA is not July 1st to June 30th,
but rather November to November with a maximum hours at 1,560.
3/4 time employee also receives vacation (at %2 standard rate) and sick leave in accordance with
Federal guidelines.
Employer Advantages and Disadvantages of Full -Time and Part -Time Employees
Table 2 below illustrates the advantages and disadvantages of full-time versus part-time
employees. The font in bold indicates an advantage, while the normal font indicates a
disadvantage.
Tahle 2
Aspect
Full -Time Staff
Part -Time Staff
Consistency
Greater availability and schedule predictability
Reduced schedule flexibility is likely.
Employee Engagement
Increased levels of loyalty and engagement
Diminished levels of commitment
Skill Development
Greater opportunities for training and skill
Limited time for skill development and training
development
Efficiency
More time to acquire expertise and make
May have lower productivity due to limited hours
contributions
Efficiency
Consistent delivery of customer sery ice to
Inconsistent delivery of customer service to
residents
residents
Schedule Flexibility
Less flexible schedules for employer and employee
Provides flexibility for employer and employee
Workload Management
May have excess capacity during slower periods
M
More challenging to manage workload
fluctuations
Turnover
Lower turnover rates due to higher engagement
Higher turnover rates due to lower commitment
Cost
Higher labor costs due to benefits and higher wages
Lower labor costs due to fewer benefits and
wages
City Council Meeting — FY 2023-24 Mid -Year Budget Review
April 9, 2024
Page 3 of 6
Cost of the Part -Time Office Specialist
Additionally, the part-time staff position will likely be filled as an Office Specialist. The hourly
and per 1,000 hours cost.** is as follows:
Table 3
Position Title
Step i
Step 2
Step 3
Step 4
Step 5
Office Specialist
19.73
20.72
21.76
22.85
23.98
PARS (3.75%)
0.74
0.78
0.82
0.86
0.90
Medicare (1.45%)
0.29
0.30
0.32
0.33
0.35
Total cost per Hour
20.75
21.79
22.89
24.04
25.23
Cost per 1000 hours
20,755
21,794
22,892
24,037
25,229
Multiplied by2Positions
41,509
43,588
45,785
48,074
50,459
*** Cost assumes that the position is filled with an employee who does not qualify for PERS.
Recruitment
The initial Step 1 salary for the Office Specialist position, as shown in Table 3, is presently less
than the $20 hourly minimum wage that was recently increased in California which affects a
significant number of fast food employees. This phenomenon exacerbates the challenge of locating
competent individuals to occupy part-time positions within the City. Staff would like to bring to
your attention that in the event Council grants approval for the two supplementary part-time
positions, it is probable that the positions will be occupied by June. Initially, Council suggested
that staff discuss with the Council in June to review the progress of the part-time positions during
the discussion of the annual budget process. However, due to the positions' hiring occurring so
close to the budget discussion, an evaluation of the positions would be impossible in the allotted
time.
Trainine New Staff
Training costs are difficult to quantify, but they exist. This position would require that the City
provide specific training to the employee in relation to managing Pet Licenses, receiving dispatch
calls for animal control -related incidents, and serving as a continuous point of contact for the
community seeking assistance with concerns or inquiries about public safety and animal -related
matters which takes time.
Staff Turnover
Turnover costs are difficult to quantify, but they also exist. The expenditure associated with hiring
and instructing new staff members is in addition to the possible decline in productivity that may
occur throughout the onboarding phase. Additionally, knowledge gaps may result from the
departure of experienced personnel, which can be difficult to fill. Just taking a look at part-time
staff turnover over the past 5+ calendar years from January 2019 through March 40', 2024, the
number of part-time staff members hired for all City departments amounted to 220 employees,
with 79 positions leaving City employment for various reasons. The turnover percentage for part-
City Council Meeting - FY 2023-24 Mid -Year Budget Review
April 9, 2024
Page 4 of 6
time employees during that time period equated to 36% with an average length of service of 500
days or 1.37 years.
Cost of an Administrative Assistant
Staffdid wish to mention that the annual cost of an Administrative Assistant position, as previously
reported to Council, was approximately in the middle of the range assuming family medical
coverage and PERS Tier 2 benefits. The expenditure would be reduced to around $64,100 if the
position were to be filled at the bottom of the range, assuming the employee fills the position
without accepting medical benefits and assuming PERS PEPRA benefits. The overall fully
burdened annual salary and benefits cost of the position for this fiscal year varies between $64,100
and $101,800, contingent upon the benefits provided, and assumes no overtime. Please note that
these costs relate to fiscal year 2023-24 salary amounts and the cost will be increased next fiscal
year due to the 3% COLA.
Below is a table illustrating the hourly pay, benefit -cost, and annual pay of an Administrative
Assistant position:
Table 4
Administrative Assistant (assumes medical opt -out and PEPRA PERS Benefits) - Low End
Hourly Sa lary
24.23
24.96
25.71
26.48
27.28
28.10
28.94
29.80
30.70
31.62
PERS(PEPRA7.68%)
1.86
1.92
1.97
2.03
2.09
2.16
2.22
2.29
2.36
2.43
Medicare
0.35
0.36
0.37
0.38
0.40
0.41
0.42
0.43
0.45
0.46
Social Security
1.50
1.55
1.59
1.64
1.69
1.74
1.79
1.85
1.90
1.96
Medical (low end $500 monthly)
2.86
2.88
2.88
2.88
2.88
2.88
2.88
2.88
2.88
2.88
Total Hourly
30.83
31.67
32.53
33.42
X34
35.29
36.26
37.26
38.29
39.35
Annual
64,126
65,870
67,669
69,524
71,434
73,399
75,419
77,495
79,641
81,855
2 PERS Benefits) -
Medical
24.23
24.96
25.71
26.48
27.28
28.10
28.94
29.80
30.70
31.62
PERS (Tier 212.47%)
3.02
3.11
3.21
3.30
3.40
3.50
3.61
3.72
3.83
3.94
Medicare
0.35
0.36
0.37
0.38
0.40
0.41
0.42
0.43
0.45
0.46
Social Security
1.50
1.55
1.59
1.64
1.69
1.74
1.79
1.85
1.90
1.96
Medical (up to $1900 monthly)
10.96
10.96
10.96
10.96
10.96
10.96
10.96
10.96
10.96
10.96
Total Hourly
40.07
40.94
41.84
42.77
43.73
44.71
45.72
46.76
47.84
48.94
Annual
83,340
85,157
87,031
88,962
90,951
92,998
95,103
97,265
99,499
101,805
Please note that the cost does not include any actuarial accrued liabilities relating to PERS that
may be incurred over the course of the life of the position as those costs can only be determined
by an actuary.
City Council Meeting — FY 2023-24 Mid -Year Budget Review
April 9, 2024
Page 5 of 6
Discussion Summary
Staff believes that full-time employees offer greater consistency, employee engagement,
opportunities for skill development, and productivity, but incur greater labor expenses. While part-
time employees provide flexibility, they may exhibit diminished dedication, decreased efficiency,
and inconsistent customer service standards. The recruitment of qualified candidates for part-time
positions is strenuous on account of the inadequate starting salaries in comparison to the recently
increased minimum wage for most fast-food workers in California. Staff is of the opinion that the
advantages of employing full-time workers surpass the disadvantages. In addition, providing an
enhanced compensation and benefits package in conjunction with a full-time position may increase
employee engagement and retention, thereby boosting productivity and reducing the expense of
staff turnover.
FISCAL IMPACT
Depending on Council's direction, the proposed additional Administrative Assistant or two part-
time Office Specialist positions can range in annual cost anywhere from $41,500 (low end of 2
part-time Office Specialists) to $101,800 (high end of 1 Administrative Assistant). For the ARPA
Fund (Fund 228), the overall increase in appropriations is $4,051,682, which includes all of the
fund's recommended amendments as described in this report. The adjustments to SLFRF-Revenue
Loss (Fund 233) do not increase the funds' overall appropriation. There are net appropriation
increases for Measure M ($153,000) and Measure W ($200,000). Appropriations relating to SB
1383 do not increase the overall appropriations for the fiscal year 2023-24 Budget. Adjustments
to General Fund operating revenues amount to $1,282,800. In total, expense appropriations of the
proposed adjustments to fiscal year 2023-24 Budget amounts to $4,404,682.
STAFF RECOMMENDATIONS
It is recommended that the City Council take the following actions:
1. Receive and file the Mid -Year Budget Review Report.
2. Approve Resolution No. 2024-11 approving budget amendments to the FY 2023-24
Operating budget, amending the Capital Improvement Program budget, and approve
Resolution No. 2024-12 amending the City's authorized staffing position list with either
a) one new Full Time Administrative Assistant Position in the Public Safety
Department or b) two Part -Time Positions, and amending the listing of salary and job
classifications for full-time positions.
City Council Meeting — FY 2023-24 Mid -Year Budget Review
April 9, 2024
Page 6 of 6
PUBLIC NOTICE PROCESS — This item has been noticed through the regular agenda
notification process.
Prepared by:
Bryan Chua
Finance Director
Attachments:
A — Resolution No. 2024-11 — Amending the FY 2023-24 Budget and Authorized Staffing
B — Resolution No. 2024-12 — Adopting the Consolidated Salary Schedule
C — March 26, 2024 Staff Report with Attachments
Attachment A
Resolution No. 2024-11 — Amending the FY 2023-
24 Budget and Authorized Staffing
RESOLUTION NO. 2024-11
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, AMENDING
THE FY 2023-24 OPERATING AND CAPITAL
IMPROVEMENT PROGRAM BUDGETS AND UPDATING
THE AUTHORIZED STAFFING LIST
WHEREAS, a fiscal review is a prudent method to ensure that the City maintains a healthy
financial structure; and
WHEREAS, the City routinely adjusts fiscal year revenue estimates and appropriations
throughout the fiscal year; and
WHEREAS, the City routinely amends the Authorized Staffing List, and Authorized Full -
Time and Part -Time Salary Ranges and Job Classifications; and
WHEREAS, the City Council adopted the FY 2023-24 Operating Budget and CIP budgets
on June 27, 2023; and
WHEREAS, the revised appropriation constitutes an update to the Fiscal Year 2023-24
budget approved pursuant to Resolution No. 2023-32 and Resolution No 2023-33; and
WHEREAS, the City Council has reviewed the Mid -Year Budget Report.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Rosemead,
California, as follows:
SECTION 1. That the City Council amend the 2023-24 Authorized Staffing List effective
April 9, 2024 by adding two (2) part-time 1000 hour equivalent Office Specialist (monthly salary
range of $1,644 — $1,998).
SECTION 2. That the City Council hereby approves the following budget adjustments to
various capital projects within ARPA (Fund 228).
ARPA (Fund 228)
Original Budget
Revised
Operating Budget
402.500
402,500
Rosemead Park Walking Trail
500,000
-
Zapopan Park Walking Trail
420.000
'
Garvey Park Splash Zone Improvements
200,000
-
Rosemead Park Aquatics Center Bathroom Renovation
400,000
400,000
Public Safety Center Upgrades
300.000
2,800,000
Council Chambers Updates
50,000
-
Record Database Management Plan GIS
300,000
-
PermittingSystem(CDD&PW)
500,000
500,000
Wireless Broadband Parks& City Facilities
250,000
-
CityHalllnteriorRenovations
-
800• ODO
Hart and Marshall Street Properties
-
1,701,682
Consultant - CIP Project Manager
770.000
Total Operating and CIP Budget
3,322,500
7,374,182
SECTION 3. That the City Council hereby approves the following budget adjustments to
include various capital projects within Street Light District (Fund 245).
Street Light District (Fund 245)
Original Budget Revised
Total Operating and CIP Expense Budget
3,384,951 3,384,951
Rosemead Park Walking Trail
- 500,000
Zapopan Park Walking Trail
- 420.000
Garvey Park Splash Zone Improvements
- 200,000
Total Operating and CIP Budget
3,384,951 4,504,951
SECTION 4. That the City Council hereby approves the following budget adjustments to
include various capital projects within Public Facilities (Fund 510).
Public Facilities (Fund 510)
Original Budget Revised
Total CIP Expense Budget
1,820,333 1,820,333
Council Chambers Updates
50,000
Wireless Broadband Parks & City Facilities
250,000
City Hall Elevator and ADA Improvements
134,200
Total CIP Budget
1,820,333 2,254,533
SECTION 5. That the City Council hereby approves the following budget adjustment
include the Record Database Management Plan GIS within Technology (Fund 505).
Technology (Fund 505) Original Budget Revised
Total Expense Budget 50,000 50,000
Record Database Management Plan GIS 300,000
Total Budget 50,000 350,000
SECTION 6. That the City Council hereby approves the following budget adjustment to
include the New Avenue Street Resurfacing Project within Measure M (Fund 226).
Measure M (Fund 226) Original Budget Revised
Total Expense Budget 3,125,500 3,125,500
New Avenue Street Resurfacing Project 153,000
Total Budget 3,125,500 3,278,500
SECTION 7. That the City Council hereby approves the following budget adjustment to
the Residential Street Resurfacing Project within CDBG (Fund 260).
CDBG (Fund 260) Original Budget Revised
Residential Street Resurfacing 555,467 730,467
SECTION S. That the City Council hereby approves the following budget adjustment to
the street sweeping budget within SB 1 (Fund 202).
SB 1(Fund 202) Original Budget Revised
Street Sweeping Budget 245,000 360,000
SECTION 9. That the City Council hereby approves the following budget adjustment to
the Other/Professional/Technical budget within Measure W (Fund 231).
Measure W (Fund 231) Original Budget Revised
Other Profess! onal/Technical 200.000
SECTION 10. That the City Council hereby approves the following budget adjustment
various revenue categories within General Fund (Fund 101).
General Fund (Fund 101) Original Budget Revised
Property Tax in Lieu of VLF 7,919,200 8,202,000
Buildingpermits 2,000,000 2,750,000
Interest Earnings 750,000 1,000,000
SECTION 11. The City Clerk shall certify to the passage and adoption of this resolution,
and it shall thereupon be in full force and effect.
PASSED, APPROVED, AND ADOPTED this 9th day of April, 2024.
Steven Ly, Mayor
APPROVED AS TO FORM: ATTEST:
Rachel Richman, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES)
CITY OF ROSEMEAD )
Ericka Hernandez, City Clerk
I, Ericka Hernandez, City Clerk of the City Council of the City of Rosemead, California,
do hereby certify that the foregoing City Council Resolution No. 2024-11 was duly adopted
by the City Council of the City of Rosemead, California, at a regular meeting thereof held on
the 91h day of April, 2024, by the following vote, to wit:
AYES: ARMENTA, CLARK, DANG, LOW, LY
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
Ericka Hernandez, City Clerk
RESOLUTION NO. 2024-11
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, AMENDING
THE FY 2023-24 OPERATING AND CAPITAL
IMPROVEMENT PROGRAM BUDGETS AND UPDATING
THE AUTHORIZED STAFFING LIST
WHEREAS, a fiscal review is a prudent method to ensure that the City maintains a healthy
financial structure; and
WHEREAS, the City routinely adjusts fiscal year revenue estimates and appropriations
throughout the fiscal year; and
WHEREAS, the City routinely amends the Authorized Staffing List, and Authorized Full -
Time and Part -Time Salary Ranges and Job Classifications; and
WHEREAS, the City Council adopted the FY 2023-24 Operating Budget and CIP budgets
on June 27, 2023; and
WHEREAS, the revised appropriation constitutes an update to the Fiscal Year 2023-24
budget approved pursuant to Resolution No. 2023-32 and Resolution No 2023-33; and
WHEREAS, the City Council has reviewed the Mid -Year Budget Report.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Rosemead,
California, as follows:
SECTION 1. That the City Council amends the 2023-24 Authorized Staffing List
effective April 9, 2024 by adding one (1) full-time equivalent Administrative Assistant
(monthly salary range of $4,200 — $5,481).
SECTION 2. That the City Council hereby approves the following budget adjustments to
various capital projects within ARPA (Fund 228).
ARPA(Fund 228)
Original Budget
Revised
Operating Budget
402,500
402500
Rosemead Park Walking Trail
500,000
-
Zapopan Park Walking Trail
420,000
-
Gamey Park Splash Zone Improvements
200,000
-
RosemeadParkAquaticsCenterBathroomRenovation
400,000
400,000
Public Safety Center Upgrades
300,ODO
2,800,000
Council Chambers Updates
50,000
-
Record Database Management Plan GIS
300,000
-
Permitting System (CDD &PW)
500,000
500,000
Wireless Broadband Parks & City Facilities
250,000
-
City Hall Interior Renovations
r i r'r'r
Hart and Marshall Street Properties - 1,701,682
Consultant- CIP Project Manager 770,000
Total Operating and CIP Budget 3,322,500 7,374,182
SECTION 3. That the City Council hereby approves the following budget adjustments to
include various capital projects within Street Light District (Fund 245).
Street Light District (Fund 245)
Original Budget Revised
Total Operating and CIP Expense Budget
3,384,951 3,384,951
Rosemead Park Walking Trail
- 500,000
Zapopan Park Walking Trail
- 420,000
Garvey Park Splash Zone Improvements
- 200.E
Total Operating and CIP Budget
3,384,951 4,504,951
SECTION 4. That the City Council hereby approves the following budget adjustments to
include various capital projects within Public Facilities (Fund 510).
Public Facilities (Fund 510)
Original Budget Revised
Total CIP Expense Budget
1,820,333 1,820,333
Council Chambers Updates
50,000
Wireless Broadband Parks & City Facilities
250,000
City Hall Elevator and ADA Improvements
134,200
Total CIP Budget
1,820,333 2,254,533
SECTION 5. That the City Council hereby approves the following budget adjustment
include the Record Database Management Plan GIS within Technology (Fund 505).
Technology (Fund 505) Original Budget Revised
Total Expense Budget 50,000 50,000
Record Database Management Plan GIS 300,000
Total Budget 50,000 350,000
SECTION 6. That the City Council hereby approves the following budget adjustment to
include the New Avenue Street Resurfacing Project within Measure M (Fund 226).
Measure M (Fund 226) Original Budget Revised
Total Expense Budget 3,125,500 3,125,500
New Avenue Street Resurfacing Project 153,000
Total Budget 3,125,500 3,278,500
SECTION 7. That the City Council hereby approves the following budget adjustment to
the Residential Street Resurfacing Project within CDBG (Fund 260).
CDBG (Fund 260) Original Budget Revised
Residential Street Resurfacing 555,467 730,467
SECTION 8. That the City Council hereby approves the following budget adjustment to
the street sweeping budget within SB I (Fund 202).
SB 1(Fund 202) Original Budget Revised
Street Sweeping Budget 245,000 360,000
SECTION 9. That the City Council hereby approves the following budget adjustment to
the Other/Professional/Technical budget within Measure W (Fund 231).
Measure W (Fund 231) Original Budget Revised
Other Professional/Technical - 200,000
SECTION 10. That the City Council hereby approves the following budget adjustment
various revenue categories within General Fund (Fund 101).
General Fund (Fund 101) Original Budget Revised
Property Tax in Lieu of VLF 7,919,200 8,202,000
Building permits 2,000,000 2,750,000
Interest Earnings 750,000 1,000,000
SECTION 11. The City Clerk shall certify to the passage and adoption of this resolution,
and it shall thereupon be in full force and effect.
PASSED, APPROVED, AND ADOPTED this 9th day of April, 2024.
APPROVED AS TO FORM:
Rachel Richman, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) §
CITY OF ROSEMEAD )
Steven Ly, Mayor
ATTEST:
Ericka Hernandez, City Clerk
I, Ericka Hernandez, City Clerk of the City Council of the City of Rosemead, California,
do hereby certify that the foregoing City Council Resolution No. 2024-11 was duly adopted
by the City Council of the City of Rosemead, California, at a regular meeting thereof held on
the 9th day of April, 2024, by the following vote, to wit:
AYES: ARMENTA, CLARK, DANG, LOW, LY
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
Ericka Hernandez, City Clerk
Attachment B
Resolution No. 2024-12 — Adopting the
Consolidated Salary Schedule
RESOLUTION NO. 2024-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, AMENDING THE
COMPREHENSIVE SALARY SCHEDULE TO MEET
THE CALIFORNIA CODE OF REGULATIONS TITLE 2,
SECTION 570.5 AND 571 TO REFLECT APPROVED
RATES FOR ALL EMPLOYEES OF THE CITY OF
17113 11u 114' 1]
WHEREAS, the City Council has the authority to create, classify and design salary
scales/ranges for all City of Rosemead employee positions; and
WHEREAS, California Code of Regulation (CCR) Title 2, Section 570.5 and amendment
to CCR Section 571 requires a consolidated Salary Schedule that is publicly available showing all
City classifications and salary ranges; and
WHEREAS, the City Council wishes to meet the requirements of these regulations by
adopting a Salary Schedule, which sets forth the salary scales/ranges for all City of Rosemead
employee classifications; and
WHEREAS, the City Council approved Ordinance 1020 on September 26, 2023 increase
Council compensation that had not had an increase since 2006, from $1,118.63 monthly to $1,600
monthly; and
WHEREAS, the City Council wishes to amend the Citywide Salary Schedule for Fiscal
Year 2023-24, previously adopted by City Council Resolution No. 2023-55 on September 12, 2023
which set forth the salary scales/ranges for all City of Rosemead employee classifications; and
WHEREAS, Exhibit A includes the Citywide Salary Schedule with the amendment to City
Council salary.
NOW THEREFORE, BE IT RESOLVED that hereby adopt the Salary Schedule for all
City of Rosemead employee classifications as set forth in the attached Exhibit A to reflect the new
salary rates for Fiscal Year 2023-24 effective March 5`h, 2024.
PASSED, APPROVED, AND ADOPTED this 9`h day of April, 2024.
Steven Ly, Mayor
APPROVED AS TO FORM: ATTEST:
Rachel Richman, City Attorney
Ericka Hernandez, City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) §
CITY OF ROSEMEAD )
I, Ericka Hernandez, City Clerk of the City Council of the City of Rosemead, California,
do hereby certify that the foregoing City Council Resolution No. 2024-12 was duly adopted
by the City Council of the City of Rosemead, California, at a regular meeting thereof held on
the 9h day of April, 2024, by the following vote, to wit:
AYES: ARMENTA, CLARK, DANG, LOW, LY
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
Ericka Hernandez, City Clerk
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Attachment C
March 26, 2024 Staff Report with Attachments
ROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: BEN KIM, CITY MANAGER
DATE: MARCH 26, 2024
SUBJECT: FISCAL YEAR 2023-24 MID -YEAR BUDGET REVIEW, ADOPTION OF
RESOLUTION NO. 2024-11 AMENDING THE FY 2023-24 BUDGET AND
RELATED ACTIONS, ADOPTION OF RESOLUTION NO. 2024-12
AMENDING THE CITY OF ROSEMEAD'S CONSOLIDATED
SALARY SCHEDULE
BACKGROUND
On June 27, 2023, the City Council adopted the 2023-24 Operating and Capital Improvement
Program Budgets. This report summarizes the City's General Fund overall financial position for
the current fiscal year through December 2023 including a discussion on revenue sources and
expenditure trends. The estimates stated within are just that, estimates, and are subject to change
as the current fiscal year continues. This report will also cover recommended mid -year budget
adjustments and recommended changes to the authorized position staffing list and salary schedule.
SUMMARY
The adopted General Fund operating budget includes appropriations of $29.7 million against
revenue estimates of $28.8 million. As shown in the following chart (Table 1), FY 2023-24
operating revenue budget was estimated at 52.5 million greater than the prior year (FY 2022-23)
budgeted estimate. Fiscal year 2023-24 operating expense appropriations are $2.0 million more
than the prior year budget. Based on year-end estimates staff anticipates revenue will exceed
original estimates by nearly $1.6 million while operating expenditures will fall $1.2 million below
budgeted levels. The estimated year-end surplus amounts to $3.1 million which is an increase of
$2 million over original budget.
AGENDA ITEM 5.A
City Council Meeting — FY 2023-24 Mid -Year Budget Review
March 26, 2024
Page 2 of 12
SUMMARY FY2022-23 Rec'd
FY2022-23 YFDActivity Thru
Total Budget Through Dec DEC
TABLE 1
FY2022.23
Actuals
Revenue
26317,000
8.673,000 33%
31.526.511
Transfer In
7.398.300
00/0
7398300
APprq)/ExP
27,652,200
11.421100 41%
25396,756
Transfer Out
8500,000
8.500,000
Capitallmpr
1,447.800
09/0
1.153,887
Net Rev (Exp)
(3.884,700)
(2)48200)
3,874,168
DISCUSSION
REVENUE
28,837200 7.751,SOD 27% 30,40000
0%
29.618.900 12,612.700 43% 28.126,000
274.915 00/0 274,900
(1.056.615) (4.860.900) 2005,100
As adopted, the City's FY 2023-24 revenue budget reflects $28.8 million in anticipated operating
revenue. Year-end estimates reflect $30.4 million in operating revenue, which is $1.6 million
more than the budgeted revenue. The estimates are based on current receipts through December
31st, comparison to the same period in the prior year, revenue received after the mid -point, and
anticipated revenue based on actual to mid -year receipts for the prior year and known events. The
following narrative and projections, while accurate to the best of staffs present understanding,
must be viewed as subject to reconsideration as second half receipts become known.
As shown in Table 2, General Fund revenue received as of December 2023 is only 27% of the
estimated revenue for FY 2023-24 at 50% of the year. This is typical due to revenue sources that
are received in July and August that are accrued back to the prior fiscal year and other large revenue
sources that are received on a quarterly, bi-annual, or annual basis. As reflected in Table 2, overall
General Fund revenues are trending lower than the same reporting period (December) in FY 2023-
24 for most categories with actual receipts $0.9 million less than the same period in the prior year.
TABLE 2
FY2023-24
Rec'd
FY 2023.24 YrD Activity
Thru Year End
'otal Budget Through Dec
DEC Estimate
28,837200 7.751,SOD 27% 30,40000
0%
29.618.900 12,612.700 43% 28.126,000
274.915 00/0 274,900
(1.056.615) (4.860.900) 2005,100
As adopted, the City's FY 2023-24 revenue budget reflects $28.8 million in anticipated operating
revenue. Year-end estimates reflect $30.4 million in operating revenue, which is $1.6 million
more than the budgeted revenue. The estimates are based on current receipts through December
31st, comparison to the same period in the prior year, revenue received after the mid -point, and
anticipated revenue based on actual to mid -year receipts for the prior year and known events. The
following narrative and projections, while accurate to the best of staffs present understanding,
must be viewed as subject to reconsideration as second half receipts become known.
As shown in Table 2, General Fund revenue received as of December 2023 is only 27% of the
estimated revenue for FY 2023-24 at 50% of the year. This is typical due to revenue sources that
are received in July and August that are accrued back to the prior fiscal year and other large revenue
sources that are received on a quarterly, bi-annual, or annual basis. As reflected in Table 2, overall
General Fund revenues are trending lower than the same reporting period (December) in FY 2023-
24 for most categories with actual receipts $0.9 million less than the same period in the prior year.
TABLE 2
Tax revenue, as budgeted, represents 79% of all General Fund operating revenue followed by 9%
in the Licenses and Permits category. Based on year-end projections, significant increases in the
FY 2022-23
FY 2023-24
YTD
YTD
Revenue by Category
Activity
FY 2023-24
Activity
FY 2022-23
Through
% Rec'd
FY 2022-23
Taal
Through
% Rec'd
Year End
Taal Budget
Dec
Thru Dec
Actuals
Budget
Dec
Thru Dec
Estimate
Taxes
21,613.800
4,720300
22w%
23,113.678
22,718.100
4523.768
20%
23,092,800
Intergovernmental
195.800
166300
85%
359,045
267.700
199,458
75%
365.100
Licenses And Permits
2243,000
2.816,800
1266/o
4,426,648
2,557400
1,862204
73%
3.332.200
Fines and Forfeitures
605300
283,700
47°5
594.978
5983M
324.888
54%
636100
Use of Money and Property
522,600
145,700
28%
1124.949
1.122,600
233.533
21%
1387,500
Charges for Svcs
755.200
483.000
64%
1.192209
1.186300
540.117
46%
1114,900
Other Revenue
3813M
57.200
15%
615.004
386,800
67,816
IS%
377 00
Total- Ged) Fund Operating Rev
26317,000
8.673,000
33%
31.526,511
2&837200
7,751,784
2T/°
30,40Q000
Transfers In
7398300
00/.
7398300
TOTAL - General Fwd Sources
33,715300
8,673,000
26%
38,924,811 1
2&837100
7,754784
27%
30,406,000
Tax revenue, as budgeted, represents 79% of all General Fund operating revenue followed by 9%
in the Licenses and Permits category. Based on year-end projections, significant increases in the
City Council Meeting — FY 2023-24 Mid -Year Budget Review
March 26, 2024
Page 3 of 12
Licenses and Permits category fee-based programs resulted in the tax category decreasing to 76%
of total year-end estimates and the Licenses and Permit category increasing to 11 %. Since taxes
are the most significant component of the City's revenue structure, this report focuses mostly on
that category as presented below with summary information for major tax categories. Overall,
taxes are budgeted at $22.7 million, and (based on preliminary information) are projected to end
the fiscal year at $23.1 million, an increase of nearly $382 thousand. License and Permits category
are budgeted at $2.6 million, and (based on preliminary information) are projected to end the fiscal
year at $3.3 million, an increase of nearly $775 thousand.
Property Taxes — Based on projections by the City's property tax consultant, HdL Companies, and
a review of other components such as prior year payments, late fees, transfer taxes, and residual
RPTTF (Redevelopment Property Tax Trust Fund — Successor Agency) revenue, staff estimates
property taxes will complete the year at $3.9 million, slightly above the budget. The secured and
unsecured estimate is provided by HdL, however, estimates for the other components are prepared
by staff based on trends. Transfer tax revenue and RPTTF are trending at prior year receipts. The
RPTTF is calculated by the County based on property taxes collected within the Successor Agency
areas less required payments for continuing obligations — ROPS and passthrough agreements. The
amount remaining after paying obligations is then distributed to taxing agencies including a portion
to the City of Rosemead.
Property Tax In -lieu —The VLF is paid annually by the vehicle owner in lieu of property taxes and
is based on the vehicle's sale price. The fee for vehicles brought into California from out of state
is based on the value of the vehicle at the time of initial registration in California. Based on growth
in assessed value, this revenue is remitted to the City in two equal payments in the third and fourth
quarter of the year. The first payment was received in January and indicates the year-end receipt
will be $8.2 million, $283 thousand over the budgeted estimate and $438 thousand more than the
amount received in FY 2022-23.
Sales Tax — Based on projections by the City's sales tax consultant, HdL Companies, the year-end
estimate is $6.9 million which is an increase of $101 thousand over the budgeted estimate and
$479 thousand less than the amount received in FY 2022-23. The dollar decrease when compared
to last year actuals is related to the overall slowing in the economy and is also due to an adjustment
by the California Department of Tax and Fee Administration relating to an allocation of sales tax
receipts that was due to a different jurisdiction.
TABLE 3
Major Taxes
FY 2022-23
FY 2023-24
YTD
%
YTD
%
FY 2022-23
Activky
Rec'd
FY 2023-24
Activity
Rec'd
Total
Through
Thru
FY 2022-23
Total
Through
Thru
Year End
Tax Name
Budget
Dec
Dec
Actuals
Budget
Dec
Dec
Estimate
Property Taxes
3.669,000
1339,700
37'/
3,904,484
3.75&000
1347,440
36°i
3,908,200
Property Tax In Lieu/VLF
7,680,700
-
0%
7,763,925
7.919200
-
0%
8,201,800
Saks and Use Tax
6505.800
2533.200
39%
7369300
6,789300
2307328
340/6
6,890,700
Transient Occupancy Tax
2200,000
574,000
26%
2312,408
2300,000
614,637
270/6
2314.700
Property Taxes — Based on projections by the City's property tax consultant, HdL Companies, and
a review of other components such as prior year payments, late fees, transfer taxes, and residual
RPTTF (Redevelopment Property Tax Trust Fund — Successor Agency) revenue, staff estimates
property taxes will complete the year at $3.9 million, slightly above the budget. The secured and
unsecured estimate is provided by HdL, however, estimates for the other components are prepared
by staff based on trends. Transfer tax revenue and RPTTF are trending at prior year receipts. The
RPTTF is calculated by the County based on property taxes collected within the Successor Agency
areas less required payments for continuing obligations — ROPS and passthrough agreements. The
amount remaining after paying obligations is then distributed to taxing agencies including a portion
to the City of Rosemead.
Property Tax In -lieu —The VLF is paid annually by the vehicle owner in lieu of property taxes and
is based on the vehicle's sale price. The fee for vehicles brought into California from out of state
is based on the value of the vehicle at the time of initial registration in California. Based on growth
in assessed value, this revenue is remitted to the City in two equal payments in the third and fourth
quarter of the year. The first payment was received in January and indicates the year-end receipt
will be $8.2 million, $283 thousand over the budgeted estimate and $438 thousand more than the
amount received in FY 2022-23.
Sales Tax — Based on projections by the City's sales tax consultant, HdL Companies, the year-end
estimate is $6.9 million which is an increase of $101 thousand over the budgeted estimate and
$479 thousand less than the amount received in FY 2022-23. The dollar decrease when compared
to last year actuals is related to the overall slowing in the economy and is also due to an adjustment
by the California Department of Tax and Fee Administration relating to an allocation of sales tax
receipts that was due to a different jurisdiction.
City Council Meeting — FY 2023-24 Mid -Year Budget Review
March 26, 2024
Page 4 of 12
Transient Occupancy Tax (TOT) — Receipts from TOT have been significantly impacted by the
pandemic. Revenue received in both FY 2017-18 and FY 2018-19 topped $2.3 million and was
budgeted to receive $2.4 million in FY 2019-20. Due to the pandemic, receipts for FY 2019-20
fell to $1.78 million and final receipts for FY 2020-21 fell further, to just $1.4 million. While the
pandemic lingered in FY 2021-22, revenue started to rebound and $2.1 million was collected. For
FY 2022-23, $2.3 million in TOT revenues were received. It is anticipated that $2.3 million will
also be collection in TOT revenues this fiscal year.
Franchise Fees — The largest contributors to this category (SCE and So Cal Gas) are received in
the second half of the fiscal year and are not typically impacted by pandemic conditions. The year-
end estimate of $1.7 million is based on the FY 2022-23 year-end actuals and current receipts.
Business License Fees — Based on current receipts collected through December 31, 2023, staff is
anticipating an increase of $8 thousand over prior year receipts, but under the budgeted amount of
$107 thousand.
The Licenses and Permits category includes Building Permits, Plan Checking, Industrial Waste
Permits, Public Works Permits, and Animal Licenses. The largest source in this category is
Building Permits/Plan Checking, which is budgeted at $2.0 million. Based on current receipts of
nearly $1.8 million, staff estimates revenue for Building Permit/Plan Checking could reach $2.75
million by year-end. The category as a whole, is estimated to complete the year $0.8 million over
the budgeted estimate.
Fines and Forfeitures are estimated to complete the year at $636 thousand, more less than the
budgeted $598 thousand based on current actuals.
Use of Money and Property which consists of Interest Earnings, Rents and Royalties, and Facilities
Rentals is estimated at $1.38 million, up from the budgeted $1.12 million based largely on an
increase to actual and anticipated interest earnings from investments. Current interest earnings
receipts are nearly $88 thousand greater than the same period one year ago. As of January 3111,
2024 interest earnings amounted to $417 thousand, and anticipated interest earnings for the fiscal
year for the General Fund amounts to $1 million. The projected interest earnings of $1 million
represent a $153 thousand increase over earnings of $846,785 for fiscal year 2022-23 and a $996
thousand increase over interest earnings of $3,700 for fiscal year 2021-22.
Charges for Services is the category that remains most impacted by the pandemic but has seen a
strong recovery. Parks and Recreation revenue is budgeted at $667 thousand and at mid -year point
has already received 392 thousand or 59% of budget. Staff estimates that by year-end, revenue
will reach nearly $940 thousand. Year-end revenue estimates are more than the $876 thousand
received in FY 2018-19, prior to the pandemic. Overall, the category of `Charges of Services'
which includes City Clerk, Community Development, Public Works, and Parks and Recreation, is
estimated to end the year at $1.2 million.
City Council Meeting — FY 2023-24 Mid -Year Budget Review
March 26,2024
Page 5 of 12
Other Revenue is a catch-all category for miscellaneous type revenue with a budget estimate of
$387 thousand. The largest sources within this category is the crossing guard reimbursement
budgeted at $141 thousand, and the reimbursement from other agencies (HCD and SA) at $198
thousand. The crossing guard reimbursement is for 50% of the City's cost of the crossing guard
contract service. The reimbursement from other agencies is an internal accounting process for the
payment of services provided to the HDC and SA each year. Overall, the category is estimated to
complete the right around the budgeted estimate.
APPROPRIATIONS / EXPENDITURES
At six months into the Fiscal Year (December 31, 2023), overall General Fund appropriations are
only 41% expended as shown in Tables 4 and 5. As shown in Table 4, all actual expenditures as
of December 31' by category are within an acceptable range of year-to-date expenditures in
relation to the total appropriation for the year.
TABLE 4
• Salary and Benefits — These costs are 45% expended at 50% of the year due to vacancies and
budgeted step increases due later in the fiscal year. It is anticipated that expenditure in this
category will remain within the budgeted amount by year end.
• rations — Expenditures in the 'Operations' category are also below the 49% level and
lower, percentage wise when compared actuals amounts, during the same the same time period
last year.
• Contract Police Services — The year-to-date total for Contract Police Services represents 5
months of billings at December 30, 2023, and on target to meet the budgeted amount.
• Utilities / Insurance / and Allocation — The actuals for this category in the current fiscal year
is 25% when compared to budget, representing a decrease from the 30% in the preceding year.
Comparatively flat with actuals from the same period in the prior year. However, staff has
already observed and is anticipating increases in insurance premiums and utility costs (gas,
water, etc.).
• Capital Assets / Capital Improvement Program — The current expenditures in this account
largely relate to upgrades in City Hall access control systems.
FY2022-23
FY2023-24
FYpeases by Category
YrD
%
YrD
Activity
Recd
Activity
FY 2022.23
Through
Thtu
FY2022-23
FY2023-24
Through
%Recd
Year End
Total Budget
Dec
Dec
Actuals
Total Budget
Dec
Thru Dec
Estimate
Salary and Benefits
9,211500
4,005.763
43%
8,120,116
9,T-3.600
4,411,332
45%
9,136,600
Operations
r 6,540,000
3,663,060
r %0/6 r
6,291,806
r 6.773,500 r
3.307,149
49%
6,710,300
Contract Police Svcs
9,425,800
3,701,761
390/0
9,022,196
10.507.800
4,260,297
41%
10.439,400
Util/ Ins / Allocations/ Other
2,143,400
638.520
r 300%
1,754,901
2,482,900
622,569
25%
1,930,000
Ca iWAssets/Pro' cts
1,778,300
175,122
r 10"/e
1,361,625
406,015
154,922
380/.
274,900
29,100,000
12,185226
426/6
26.550,644
29.893.815
12,756,269
430%
28}91,200
• Salary and Benefits — These costs are 45% expended at 50% of the year due to vacancies and
budgeted step increases due later in the fiscal year. It is anticipated that expenditure in this
category will remain within the budgeted amount by year end.
• rations — Expenditures in the 'Operations' category are also below the 49% level and
lower, percentage wise when compared actuals amounts, during the same the same time period
last year.
• Contract Police Services — The year-to-date total for Contract Police Services represents 5
months of billings at December 30, 2023, and on target to meet the budgeted amount.
• Utilities / Insurance / and Allocation — The actuals for this category in the current fiscal year
is 25% when compared to budget, representing a decrease from the 30% in the preceding year.
Comparatively flat with actuals from the same period in the prior year. However, staff has
already observed and is anticipating increases in insurance premiums and utility costs (gas,
water, etc.).
• Capital Assets / Capital Improvement Program — The current expenditures in this account
largely relate to upgrades in City Hall access control systems.
City Council Meeting — FY 2023-24 Mid -Year Budget Review
March 26, 2024
Page 6 of 12
As shown in Table 5, the majority of departments also spent less than 50% for the 6 month period.
It is expected that the majority of departments will operate at or below their allocated budgets by
the end of the year, and that the final expenditures for the general fund will be significantly lower
than the budgeted amount.
Table 5
Budget&Expenditures by
De rtment
FY2022-23
Total
Bud ¢[
FY 2022-23
YTDActivity
Through
DeC
%Exp'd
Thru DEC
FY2022-23
Actuals
FY2023-24
Total
Bud et
FY 2023-24
YTDAutivity
Through
D¢C
%Exp'd
Thru Dec
Year End
Estimate
City Council/Commissions
442,900
194,700
44%
427,241
464,500
195,401
42%
427,900
City Attorney
349,600
53,000
15%
242,645
349,600
128,848
1 37%
318,500
City Clerk
1,133,200
993,800
88%
1,128,252
1,299,700
891,203
69%
1,105,600
Administration
1,594,900
638,700
40%
1,242,380
1,458,700
684,367
47%
1,358,400
Finance
962,600
420,400
44%
865,419
1,002,200
501,502
r 50%
1,002,200
General Services
1,423,500
461,800
32%
960,618
1,145,200
582,996
51%
1,145,200
Public Safety
11,495,300
4,511,500
39%
10,859,999
12,897,900
5,191,272
40%
12,650,000
Public Works
4,407,100
1,663,600
38%
3,954,745
4,566,600
1,713,087
38%
4,004,300
Parks & Recreation
3,952,600
1,526,600
39%
3,484,761
4,030,500
1,868,303
46%
3,826,500
Community Development
1,890,500
808,700
43%
2,230,696
2,404,000
855,714
36%
2,277,700
TOTAL -GF Operating
27,652,200
11,272,800
41%
25,396,756
29,618,900
11,272,800
38%
28,116,300
Capital Outlay
1,447,800
148,400
10%
1,153,887
274,915
-
0%
274,900
TOTAL- General Fund
29,100,000 11,421,200 39% 26,550,643 27,712,200 11,421,200 41% 28,391,200
• City Attorney — Expenditures for the City Attorney are currently at 37% compared to 15%
during the same time period last fiscal year, due largely to the timing of payments. By the end
of the fiscal year, departmental expenditures are anticipated to remain within the budgeted
amount.
• City Clerk —The City Clerk's Office is currently 69% expended as of December 31st, owing
to the payment of insurance premiums mentioned earlier. As shown in the Chart, the
Department was also 88% expended at this point in the previous fiscal year, for the same
reasons. This year's budget includes $120,000 in election -related costs. With the exception of
a few expenses, the City was able to save the majority of the costs because the incumbent
Council members were unopposed, thus not requiring most of the election cost normally paid
to the County.
• Public Works — Deparunent expenditures for Public Works are currently at 38% and last year
was 38% for the same time period last fiscal year. It is anticipated that the department will
complete the fiscal year with a budget savings.
• Parks and Recreation — The department is recovering well from the impacts of the pandemic.
As shown, department expenditures are at 46% at December 31 which is an increase when
compared to 39% prior year. It is anticipated that the department will complete the year well
within the budgeted amount.
City Council Meeting — FY 2023-24 Mid -Year Budget Review
March 26, 2024
Page 7 of 12
Community Development — Expenses for Community Development reflect 36% expended at
the mid -point, however, this is not indicative of how the year is anticipated to finish. It is
anticipated that the department will complete the year well within the budgeted amount.
In summary, General Fund revenues are coming in well and are anticipated to exceed budgeted
expectations, while overall expenditures are within budgeted range and anticipated to complete the
year under budget. If projections are met, the General Fund will complete the year in a positive
position.
OTHER FUNDS
Although the focus of this report is the General Fund, a review of all other funds has also been
reviewed and there are no concerns to report at this time. In fact, revenue sources are coming in
strong, and expenditures are low for the majority of the special revenue funds. There are, however,
a few items require budget amendments that are reflected later in this report under "Recommended
Budget Amendments".
RECOMMENDED STAFFING CHANGES
Included in the FY 2023-24 Operating Budget is funding for 72 full-time positions, four 3/4 -time
positions, and various part-time employees. As part of staffs continual evaluation of department
operations and efficiencies, staff began examining staffing levels in preparation of the proposed
FY 2023-24 budget. The following positions are being requested at this time due to the beneficial
impacts of expedited hiring.
Public Safety - This current fiscal year, the Public Safety division's Administrative Analyst was
transferred to the City Manager's Office to better support purchasing activities for all City
departments. Since that time, the Public Safety division at the Public Safety Center has been
without that position and has filled the position with multiple part-time employees. Rosemead's
Public Safety Department offers a wide range of safety and security services and is responsible for
overseeing animal control services, managing dog licenses, handling administrative tasks, and in
support of city events. This position plays a crucial role in maintaining public safety, enforcing
animal -related regulations, and ensuring the efficient functioning of administrative processes. The
Public Safety Department is proposing the addition of one (1) full-time Administrative Assistant
position which would be a lower level position in terms of salaries and benefits cost as compared
to the division's previous budgeted Administrative Analyst position.
Reasons for Filling the Position:
1. Public Safety: Animal control services are essential for ensuring the safety and well-
being of both residents and animals within our community. A dedicated staff member is
required to dispatch calls for services of various animal -related incidents promptly,
including stray animals, aggressive behavior, animal bite report, and wildlife encounters,
to mitigate potential risks and ensure public safety.
City Council Meeting - FY 2023-24 Mid -Year Budget Review
March 26, 2024
Page 8 of 12
2. Regulatory Compliance: Managing dog licenses is a fundamental aspect of animal
control and in compliance with Rosemead Municipal Code for Animal License. This
includes processing license applications, maintaining accurate records, preparing, and
issuing letters to dog owners for non-compliance. Failure to fill this position could result
in a lapse in regulatory enforcement, leading to potential safety hazards and for the city.
3. Administrative Support: In addition to animal control responsibilities, this position
provides vital administrative support to the Public Safety Department. Tasks may include
data entry, scheduling, filing reports, and coordinating Nvith other city departments.
Without adequate staffing, there is a risk of increased workload for existing employees,
potentially compromising the efficiency and effectiveness of departmental operations.
4. Community Engagement: The individual in this role serves as a point of contact for
community members seeking assistance with concerns and/or inquires related to public
safety and animal -related issues. Building positive relationships with residents and
addressing their concerns in a timely and professional manner is essential for fostering trust
and cooperation within the community.
Filling the vacant position within the Public Safety Department for animal control services,
dog licenses, and administrative work is imperative for maintaining public safety,
regulatory compliance, and operational efficiency. This position will provide additional
coverage on Fridays and Saturdays when the Public Safety Center is open for business. The
responsibilities associated with this position are integral to the well-being of our
community and require dedicated staffing to ensure effective service delivery. The salary
for the Administrative Assistant position ranges from $50,400 to $65,772 annually. The
anticipated fully burdened salary and benefits cost for the Administrative Assistant position
is anticipated to be approximately $90,000 annually, excluding any anticipated merit
increases or COLAs.
AMENDING THE ADOPTED SALARY SCHEDULE
The City Council received a compensation adjustment via Ordinance 1020, an ordinance of the
City Council of the City of Rosemead, California, amending municipal code section 2.04.010
related to Council Salaries as authorized by Senate Bill 329. Ordinance 1020 'increased Council
compensation that had not had an increase since 2006, from $1,118.63 monthly to $1,600 monthly.
The compensation increase went into effect as of March 5". 2024.
California Code of Regulations (CCR) Section 570.5 and amendments to 571(b) require a
consolidated Salary Schedule which shows all City classifications and salary ranges for purposes
of determining eligible salary compensation for retirement be publicly available. To meet this
requirement, a separate staff report has been prepared to include the Council salaries above and
another concurrent report on tonight's Agenda.
City Council Meeting — FY 2023-24 Mid -Year Budget Review
March 26,2024
Page 9 of 12
RECOMMENDED BUDGET AMENDMENTS
Staff is recommending the following amendments to the FY 2023-24 Operating and CIP Budgets:
American Rescue Plan Act Funds
American Rescue Plan Act funds need to be obligated by the end of calendar year 2024.
Obligation means an order placed for property and services and entering into contracts,
subawards, and similar transactions that require payment. The need to obligate ARPA funding
by the end of December 2024 prompted the Public Works Department to reevaluate the
feasibility of implementing all previously approved ARPA-funded CIP projects. It was
determined that the department could better achieve ARPA funding commitments by focusing
on and reallocating funds to high priority/budget projects. Staff has reviewed the list of ARPA
projects and are recommending changes in order to better meet the obligation deadline of
December 31, 2024. Here are the recommended changes.
Fund/Project Description
Budget
Current Fund
Proposed Fund
Rosemead Park Walking Trail
$
500,000
22BARPA
245 Street Light
Zapopan Park Walking Trail
$
420,000
228ARPA
245 Street Light
Garvey Park Splash Zone Improvements
$
200,000
228ARPA
245 Street Light
Rosemead Park Aquatics Center Bathroom Renovation
$
400,000
228 ARPA
no change
Public Safety Center Upgrades
$
300,000
228ARPA
no change
Council Chambers Updates
$
50,000
228ARPA
510 Public Facilities
Record Database Management Plan GIS
$
300,000
228ARPA
505 Technology
Permitting System (CDD & PW)
$
500,000
228ARPA
no change
Wireless Broadband Parks& City Facilities
$
250,000
228ARPA
510 Publ ic Facil ities
City Hall Elevator and ADA Improvements
$
134,200
233 SLFRF
510 Public Facilities
City Hall Interior Renovations
$
450,000
233SLFRF
228ARPA
Publ ic Safety Center Upgrades
$1,700,000
233SLFRF
228ARPA
Additionally, the costs associated with 4.25 equivalent full-time positions must be transferred to
the general fund by the end of 2024, as Treasury regulations do not classify the hiring and filling
of these positions as an obligation. The positions of Human Resources Analyst, Administrative
Assistant, City Engineer, Assistant Planner, and a quarter -time portion of an Accountant are the
4.25 positions. An obligation is generated for those positions solely upon the completion of the
work. Moreover, the mere presence of an ARPA fund budget designated for those positions does
not impose any obligation. This adjustment will be made in the fiscal year 2024-25 Budget.
Also, staff is recommending changes to existing project budgets in order to meet rising cost due to
inflation. Additionally, increased scope of work has been discussed but has not yet been finalized.
The projects requiring additional budget are the following:
City Council Meeting — FY 2023-24 Mid -Year Budget Review
March 26,2024
Page 10 of 12
Fund/Project Description
New Fund
Current Budget Proposed
Budget
Public 5afetyCenter Upgrades
228 ARPA
2,0001000
2,800,000
City Hal I Interior Renovations
22BARPA
450000
800000
Furthermore, the staff suggests allocating $1,701,682 in ARPA funds towards the acquisition of
the Hart and Marshall Street Properties, in addition to the aforementioned suggested modifications.
ARPA may be utilized for the purchase of these properties in accordance with Title 1 Project
language.
More than 40 capital improvement projects are overseen by City staff. Staff suggests hiring a
consultant to oversee the ARPA projects so that the City can fulfill its obligations by the deadline
specified in the Treasury's Final Rule. The recommendation from the City staff is to appropriate
$770,000 in ARPA (Fund 228) funds to pay a consultant to oversee the ARPA projects.
Staff is recommending the transfer of State and Local Fiscal Recovery Funds in the amount of up
to $2,284,200 to the general fund in order to support those departments that were negatively
impacted by the pandemic, such as Public Safety, Parks and Recreation, Community Development,
and Public Works. This adjustment will be proposed during the fiscal year 2024-25 Budget
adoption process.
New Avenue Street Resurfacing Project
The City Council granted its approval to the project on May 9, 2023. The project details consist of
the City of Monterey Park rehabilitating New Avenue alongside the border of City of Rosemead,
between Fast Newmark Avenue and Garvey Avenue. New Avenue is a shared roadway at the
centerline between the two cities. City of Rosemead staff coordinated with Monterey Park staff,
and proposed to include City of Rosemead part of the roadway as part of the proposed
improvements, for consistency. A reimbursement agreement with City of Monterey Park was
approved by the City Council on May 9, 2023. The project consists of resurfacing asphalt concrete
roadways, curb & gutter, driveway approach repairs, manhole adjustments and striping. The
contract award staff report omitted to incorporate a resolution to modify the Capital Improvement
Program budget. A budget amendment in the amount of $153,000, to be funded by Measure M
funds, is being requested by the staff.
Residential Street Resurfacing Project
To better meet CDBG timeliness requirements and avoid a delinquency notice, staff recommends
that the residential street resurfacing project budget be reduced by $175,000 in SB 1 (Fund 202)
and increased by $175,000 in CDBG (Fund 260). This CDBG funding amount comes from the
Owner -Occupied Rehabilitation ssi(Fundzoz) original Budget Revised
Program, where applicants either Residential Street Resurfacing 1,8561000 1,681,000
dropped out, did not qualify, or the
project was delayed. CDBG (Fund 260) Original Budget Revised
Residential Street Resurfacing 555,467 730,467
City Council Meeting — FY 2023-24 Mid -Year Budget Review
March 26, 2024
Page 11 of 12
Street Sweeping Services
The Council authorized a new contract for street sweeping services in June 2023 with Sweeping
Corporation of America. Total compensation for fiscal year 2023-24 amounts to $484,460. The
street sweeping budget for fiscal year 2023-24 only amounted to $370,000 ($245,000 Gas Tax and
$125,000 Safe Clean Water Program). An additional $115,000 in Gas Tax funding is required to
cover the expenditure associated with SB 1(Fund 202) Original Budget Revised
the contract. Street Sweeping Budget 245,000 3fi0,000
Measure W — Safe Clean Water
The allocation of funds for the account responsible for financing catch basin cleaning services, a
stormwater engineer contract, and the City's MS4 permit was inadvertently overlooked during the
budget preparation process for fiscal year 2023-24. To cover the expenditures associated with this
fund, a budget amendment in the amount of $200,000 in Measure W funds is necessary. The
expenditure of $200,000 aligns with
the budgetary allocation that was Measurend Original8udget Revised
authorized for the 2022-23 fiscal year. Other Professional/Technical ZOp Opp
Senate Bill 1383 Special Revenue Fund
A Special Revenue Fund was created this fiscal year in order to accommodate California Senate
Bill (SB) 1383. Legislation in California known as SB 1383 sets reduction targets for landfill
disposal of edible food and other forms of organic waste. The revenue associated with this fund
is derived from Republic Services, the waste hauler of the City. An estimated $265 thousand in
revenue is anticipated for the fiscal year. Fund expenditures are associated with an Administrative
Analyst responsible for overseeing adherence to SB 1383. Further expenditures consist of
consulting fees for the Edible Food Recovery Program and the acquisition of recovered organics.
In June 2023, the budget for these expenditures was authorized by the Council; however, it
remained in the General Fund. Regarding SB 1383(Fund 234) Original Budget Revised
these expenditures, staff recommends that Revenue 265,000
the Council approve the following budget Expense 179,100
transfer from the General Fund to the new neral Fund (Fund 101) Original Budget Revised
SB 1383 Fund. Division 3025 Expense Budget 196,100 17,000
Increased Revenue Estimates
Staff is requesting the following amendments to the fiscal year 2023-24 Budget for anticipating
increases in the following revenue categories:
General Fund (Fund 101)
Original Budget
Revised
Increase
Property Tax in Lieu of VLF
7,919,200
8,202,000
282,800
Building pennits
2,000,000
2,750,000
750,000
Use of money and property
750,000
1,000,000
250,000
The overall increase in estimated General Fund revenue adjustments amounts to $1,282,800.
City Council Meeting — FY 2023-24 Mid -Year Budget Review
March 26, 2024
Page 12 of 12
FISCAL IMPACT
The proposed additional Administrative Assistant for the Public Safety department is anticipated
to cost $15,000 for the current fiscal year depending on the timing of filling the position. The
annual cost of the Administrative Assistant position is anticipated to be approximately $90,000,
excluding any merit increases or COLAs. For the ARPA Fund (Fund 228), the overall increase in
appropriations is $4,051,682, which includes all of the fund's recommended amendments as
described in this report. The adjustments to SLFRF-Revenue Loss (Fund 233) do not increase the
funds' overall appropriation. There are net appropriation increases for Measure M ($153,000) and
Measure W ($200,000). Appropriations relating to SB 1383 do not increase the overall
appropriations for the fiscal year 2023-24 Budget. Adjustments to General Fund operating
revenues amount to $1,282,800. In total, expense appropriations of the proposed adjustments to
fiscal year 2023-24 Budget amounts to $4,404,682.
STAFF RECOMMENDATIONS
It is recommended that the City Council take the following actions:
1. Receive and file the Mid -Year Budget Review Report.
2. Approve Resolution No. 2024-11 approving budget amendments to the FY 2023-24
Operating budget, amending the Capital Improvement Program budget, and approve
Resolution No. 2024-12 amending the City's authorized staffing position list, and
amending the listing of salary and job classifications for full-time positions.
PUBLIC NOTICE PROCESS — This item has been noticed through the regular agenda
notification process.
Prepared by:
i
Bryan Chua
Finance Director
Attachments:
A — Resolution No. 2024-11 — Amending the FY 2023-24 Budget and Authorized Staffing
B — Resolution No. 2024-12 — Adopting the Consolidated Salary Schedule
Attachment A
Resolution No. 2024-1
RESOLUTION NO. 2024-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, AMENDING THE FY 2023-
24 OPERATING AND CAPITAL IMPROVEMENT
PROGRAM BUDGETS AND UPDATING THE
AUTHORIZED STAFFING LIST
WHEREAS, a fiscal review is a prudent method to ensure that the City maintains a healthy
financial structure; and
WHEREAS, the City routinely adjusts fiscal year revenue estimates and appropriations
throughout the fiscal year; and
WHEREAS, the City routinely amends the Authorized Staffing List, and Authorized Full -
Time and Part -Time Salary Ranges and Job Classifications; and
WHEREAS, the City Council adopted the FY 2023-24 Operating Budget and CIP budgets
on June 27, 2023; and
WHEREAS, the revised appropriation constitutes an update to the Fiscal Year 2023-24
budget approved pursuant to Resolution No. 2023-32 and Resolution No 2023-33; and
WHEREAS, the City Council has reviewed the Mid -Year Budget Report.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Rosemead,
California, as follows:
SECTION 1. That the
City Council
amends the 2023-24
Authorized Staffing List
effective March 26, 2024 by adding one (1)
full-time equivalent
Administrative Assistant
(monthly salary range of $4,200 —
$5,481).
2apopan Park Walking Trail
420,000
SECTION 2- That the City Council hereby approves the following budget adjustments to
various capital projects within ARPA (Fund 228).
ARPA(Fund 228)
Original Budget
Revised
Operating Budget
402,500
402,500
Rosemead Park Walking Trail
504000
_
2apopan Park Walking Trail
420,000
-
Garvey Park Splash Zone Improvements
20401)0
-
Rosemead Park Aquatics Center Bathroom Renovation
400,000
400,000
Publlc5afety Center Upgrades
300,000
2,800,000
Council Chambers Updates
50,000
_
Record Database Management Plan GIs
300,000
_
Pennitting5ystem(CDD&PW)
500,1300
500,000
Wireless Broadband Parks & City Facilities
250,000
-
CltyHalllnteriorRenovations
_
800,000
Hart and Marshall Street Properties
-
1,701,682
Consultant- CIP Project Manager
770,000
Total Operating and CIP Budget
3,322,500
7,374,182
SECTION 3. That the City Council hereby approves the following budget adjustments to
include various capital projects within Street Light District (Fund 245).
Street Light District (Fund 245)
Original Budget Revised
Total Operating and CIP Expense Budget
3,384,951 3,384,951
Rosemead Park Walking Trail
_ SDDDOD
Zapopan Park Walking Trail
_ 420,OOD
Garvey Park Splash Zone Improvements
200 DDD
Total Operating and CIP Budget
3,384,951 4,504,951
SECTION 4. That the City Council hereby approves the following budget adjustments to
include various capital projects within Public Facilities (Fund 510).
Public Facilities (Fund 510)
Original Budget Revised
Total CIP Expense Budget
1,820,333 1,820,333
Council Chambers Updates
50,000
Wireless Broadband Parks & City Facilities
250,000
City Hall Elevator and ADA Improvements
134 200
Total CIP Budget
3,920,333 2,254,533
SECTION 5. That the City Council hereby approves the following budget adjustment
include the Record Database Management Plan GIS within Technology (Fund 505).
Technology (Fund 505) Original Budget Revised
Total Expense Budget 50,000 50,000
Record Database Management Plan GIS 300,000
Total Budget 50,000 350,000
SECTION 6. That the City Council hereby approves the following budget adjustment to
include the New Avenue Street Resurfacing Project within Measure M (Fund 226),
Measure M (Fund 226) Original Budget Revised
Total Expense Budget 3,325,500 3,125,500
New Avenue Street Resurfacing Project 153 ODO
Total Budget 3,125,500 3,278,500
SECTION 7. That the City Council hereby approves the following budget adjustment to
the Residential Street Resurfacing Project within CDBG (Fund 260).
CDBG (Fund 26D) Original Budget Revised
Residential Street Resurfacing 555,467 730,467
SECTION 8. That the City Council hereby approves the following budget adjustment to
the street sweeping budget within SB 1 (Fund 202).
SB 1(Fund 202) Original Budget Revised
Street Sweeping Budget 245,000 360,000
SECTION 9. That the City Council hereby approves the following budget adjustment to
the Other/ProfessionaVrechnical budget within Measure W (Fund 231).
Measure W (Fund 231) Original Budget Revised
Other Professional/Technical _ 200,000
SECTION 10. That the City Council hereby approves the following
budget adjustment
various revenue categories within General Fund (Fund 101).
General Fund (Fund 101)
Original Budget
Revised
Property Tax In Lieu of VLF
7,919,200
8,202,000
Building pemfits
2,000,000
2,750,000
Interest Earnings
750,000
1,000,000
SECTION 11. The City Clerk shall certify to the passage and adoption of this resolution,
and it shall thereupon be in full force and effect.
PASSED, APPROVED, AND ADOPTED this 26th day of March 2024.
Steven Ly, Mayor
APPROVED AS TO FORM: ATTEST:
Rachel Richman, City Attorney
Ericka Hernandez, City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) §
CITY OF ROSEMEAD )
I, Ericka Hernandez, City Clerk of the City Council of the City of Rosemead, California,
do hereby certify that the foregoing City Council Resolution No. 2024-I1 was duly adopted
by the City Council of the City of Rosemead, California, at a regular meeting thereof held on
the 26h day of March, 2024, by the following vote, to wit:
AYES:
NOES:
ABSENT:
hncka Hernandez, City Clerk
Attachment B
Resolution No. 2024-12
RESOLUTION NO. 2024-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, AMENDING THE
COMPREHENSIVE SALARY SCHEDULE TO MEET
THE CALIFORNIA CODE OF REGULATIONS TITLE 2,
SECTION 570.5 AND 571 TO REFLECT APPROVED
RATES FOR ALL EMPLOYEES OF THE CITY OF
ROSEMEAD
WHEREAS, the City Council has the authority to create, classify and design salary
scales/ranges for all City of Rosemead employee positions; and
WHEREAS, California Code of Regulation (CCR) Title 2, Section 570.5 and amendment
to CCR Section 571 requires a consolidated Salary Schedule that is publicly available showing all
City classifications and salary ranges; and
WHEREAS, the City Council wishes to meet the requirements of these regulations by
adopting a Salary Schedule, which sets forth the salary scales/ranges for all City of Rosemead
employee classifications; and
WHEREAS, the City Council approved Ordinance 1020 on September 26, 2023 increase
Council compensation that had not had an increase since 2006, from $1,118.63 monthly to $1,600
monthly; and
WHEREAS, the City Council wishes to amend the Citywide Salary Schedule for Fiscal
Year 2023-24, previously adopted by City Council Resolution No. 2023-55 on September 12, 2023
which set forth the salary scales/ranges for all City of Rosemead employee classifications; and
WHEREAS, Exhibit A includes the Citywide Salary Schedule with the amendment to City
Council salary.
NOW THEREFORE, BE IT RESOLVED that hereby adopt the Salary Schedule for all
City of Rosemead employee classifications as set forth in the attached Exhibit A to reflect the new
salary rates for Fiscal Year 2023-24 effective March 50, 2024.
PASSED, APPROVED, AND ADOPTED this 26' day of March, 2024.
Steven Ly, Mayor
APPROVED AS TO FORM: ATTEST:
Rachel Richman, City Attorney
Ericka Hernandez, City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) §
CITY OF ROSEMEAD )
I, Ericka Hernandez, City Clerk of the City Council of the City of Rosemead, California,
do hereby certify that the foregoing City Council Resolution No. 2024-12 was duly adopted
by the City Council of the City of Rosemead, California, at a regular meeting thereof held on
the 260'day of March, 2024, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Ericka Hernandez, City Clerk
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