CC - Agenda - 05-14-2024CITY OF ROSEMEAD
CITY COUNCIL
SPECIAL AND REGULAR
JOINT MEETING AGENDA
City Hall Council Chamber
8838 East Valley Boulevard
Rosemead, CA 91770
Tuesday, May 14, 2024,
6:00 P.M. - Special & 7:00 P.M. - Regular Joint Meeting
City Council
Steven Ly, Mayor
Margaret Clark, Mayor Pro Tem
Sandra Armenta, Council Member
Sean Dang, Council Member
Polly Low, Council Member
Brown Act
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless
certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain
matters for consideration at a future City Council meeting.
Public Comment from the Audience
• Public may provide public comment as instructed in the Public Comment section of the agenda.
• Written comments maybe submitted via email at publiccommentAcityofrosemead.or¢ by 5:00 p.m.
• The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the
Audience period. Opportunity to address the City Council (on non -agenda items) is limited to 3 minutes per speaker.
Americans with Disabilities Act
In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's
Office at (626) 569-2100 at least 48 hours prior to the meeting to allow the city to make reasonable arrangements to ensure
accessibility to the meeting or service.
Any writings or documents provided to the majority of the Rosemead City Council regarding any item on this agenda will
be made available for public inspection in the City Clerk's Office during normal business hours.
Rosemead City Council
Special & Regular Joint Meeting Agenda May 14, 2024
Special Meeting
Agenda Revised
SPECIAL MEETING
6:00 P.M.
CALL TO ORDER
ROLL CALL
1. CLOSED SESSION
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section: 54957
Title: City Manager
B. CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code
Section 54957.6
Agency designated representatives: City Attorney
Unrepresented employee: City Manager
C. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(d)(2)
Significant exposure to litigation: (1 potential case)
The City Council will recess the special meeting to Closed Session and
reconvene at the regular 7: 00 p.m. City Council meeting.
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Rosemead City Council
Special & Regular Joint Meeting Agenda
May 14, 2024
REGULAR MEETING
7:00 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE — Mayor Ly
INVOCATION — Mayor Pro Tem Clark
2. PUBLIC COMMENT
Opportunity to address the City Council (on non -agenda items) is limited to 3 minutes per
speaker. The public may address comments in person or via zoom using Meeting ID:
886 5244 6184 and Passcode: 879554 or by dialing: (669) 900-9128, enter Meeting ID and
Passcode. Written comments may be submitted to publiccommentAcitvofrosemead.org
by 5:00 p.m. All comments are public record and will be recorded in the official record of
the city.
3. PRESENTATION
A. Introduction of Newly Hired Senior Management Analyst, Amanda Moreno
B. Service Recognition and Presentation of a Military Banner to U.S Army Captain,
Vu Nguyen
C. Proclamation Declaring the Week of May 19 through May 24, 2024, as
"Public Works Week" in the City of Rosemead
D. Proclamation Declaring the Month of May as "Water Safety Month" in the City of
Rosemead
E. Presentation and Update by the Los Angeles County Fire Department
4. PUBLIC HEARING
5. CONSENT CALENDAR
CEQA: The following items are not subject to the California Environmental Quality Act,
unless noted on the item.
A. Claims and Demands
• Resolution No. 2024-19
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS
AND DEMANDS IN THE SUM OF $981,920.63 CHECKS
NUMBERED 116587 THROUGH NUMBER 116609, DRAFTS
NUMBERED 7174 THROUGH NUMBER 7222 AND EFT
NUMBERED 52319 THROUGH NUMBER 52381, AP
AUTOMATION NUMBERED 2 THROUGH NUMBER 106
INCLUSIVELY
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Rosemead City Council
Special & Regular Joint Meeting Agenda
May 14, 2024
Recommendation: Adopt Resolution No. 2024-19.
• Resolution No. 2024-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS
AND DEMANDS IN THE SUM OF $1,918,985.97 CHECKS
NUMBERED 116610 THROUGH NUMBER 116635, DRAFTS
NUMBERED 7223 THROUGH NUMBER 7237 AND EFT
NUMBERED 52382 THROUGH NUMBER 52399, AP
AUTOMATION NUMBERED 107 THROUGH NUMBER 192
INCLUSIVELY
Recommendation: Adopt Resolution No. 2024-22.
B. Professional Services Agreement for Document Scanning Services
The volume of hard -copy records currently stored at City Hall from the City's
Building and Safety Division, Finance Department, and Human Resources Division
is reaching maximum capacity. The City does not have the resources, including
staffing or necessary equipment to support the time commitment needed to image,
index, and quality control the voluminous amount of storage files. As a result,
digitizing these records is needed. The scanning of these physical documents into the
City's electronic management system will uphold the City's values of transparency
and accessibility, all while maintaining the City's archive of records for the future.
Recommendation: That the City Council authorize the City Manager to execute a
Professional Services Agreement (including extensions) with Complete Paperless
Solutions to assist with document scanning services not -to -exceed $132,420, plus up
to a 10% percent contingency.
C. Subscription Renewal with Granicus, Inc., for Live Web Streaming, Archival Video
and Agenda Management Services
The City currently utilizes the Granicus software for live web streaming, agenda
management, and archiving of public meetings. The current Granicus, Inc.
subscription will expire on June 30, 2024. Under the Master Subscription Agreement,
the services will automatically be renewed at the end of each term for an extended
term of one (1) year. The annual subscription total service cost is $38,367.77 for
Fiscal Year (FY) 2024-2025, which requires City Council approval.
Recommendation: That the City Council authorize the annual subscription renewal
and payment of $38,367.77 for FY 24-25 for live web streaming, archival video
services, and agenda management with Granicus, Inc.
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Rosemead City Council
Special & Regular Joint Meeting Agenda
May 14, 2024
D. Adoption of Resolution No. 2024-21 Amending Sick Leave Benefits for Part -Time
Employees Effective January 1, 2024 Per California Law Senate Bill 616
The Governor signed Senate Bill (SB) 616 on October 4, 2023, changing the Healthy
Workplaces, Healthy Families Act of 2014. This change increases the maximum days
that workers may carry over from one year to the next and increases the number of
paid sick days to which they are entitled to use in a 12 -month period. Part-time
employees will now be able to use up to forty hours of sick leave within a calendar
year, while they still accrue one (1) hour for every thirty hours worked. Part-time
employees will also be able to accrue and carry over up to eighty hours of sick leave
from one calendar year of employment to the next. This does not apply to employees
who are covered by a valid collective bargaining agreement (CBA) or a benefit
resolution that meets or exceeds the minimum requirements under AB 1522.
Sick leave benefits for full-time employees remain unchanged.
Recommendation: That the City Council approve and adopt Resolution No. 2024-21,
entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, AMENDING SICK
LEAVE BENEFITS FOR PART-TIME EMPLOYEES
EFFECTIVE JANUARY 1, 2024 PER CALIFORNIA LAW
SB 616
6. MATTERS FROM CITY MANAGER & STAFF
CEOA:The following item is not subject to the California Environmental Quality Act, unless
noted on the item.
A. Approval of Seventh Amendment to City Clerk Employment Agreement and
Approval and Adoption of Salary Schedule Resolution No. 2024-20
The City and the City Clerk entered into an Employment Agreement ("Agreement")
on April 10, 2018. Section 3 of the Agreement permits the City Council to conduct
performance evaluations and grant increases in salary. Pursuant to Section 3(A)(2) of
the Agreement, the City Council conducted the City Clerk's performance evaluation
on April 23, 2024. The City Clerk received a "substantially exceeds expectations"
review with a five rating. As the City Clerk is subject to the same benefits as the
Executive Management Group, a substantially exceeds expectations review entitles
the City Clerk to a 7%-9% salary increase in this case the increase being proposed is
9%, bringing the City Clerk's total annual base salary from $133,286 to $145,282.
In addition, a 3% Cost of Living Adjustment (COLA) adjustment is scheduled for all
City employees effective July 1, 2024, which would bring the salary to $149,641.
In order for the increase in the performance evaluation and COLA to apply to the
City Clerk, the City Council must approve an amendment to her contract.
Rosemead City Council
Special & Regular Joint Meeting Agenda May 14, 2024
Recommendation: That the City Council take the following actions:
1. Approve the granting of a 9% salary merit increase for a "substantially exceeds
expectations" performance evaluation effective April 23, 2024, and a 3% COLA
increase effective July 1, 2024, and authorize the Mayor to execute the Seventh
Amendment on behalf of the City Council to reflect the increase.
2. Approve and adopt Resolution No. 2024-20, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA, AMENDING THE
COMPREHENSIVE SALARY SCHEDULE TO MEET THE
CALIFORNIA CODE OF REGULATIONS TITLE 2,
SECTION 570.5 AND 571 TO REFLECT APPROVED RATES
FROM MAY 14, 2024 THROUGH JUNE 30, 2025
7. MATTERS FROM MAYOR & CITY COUNCIL
A. Discussion of Compensation for Commissioners and for other Appointed
Members of Committees or Subcommittees for Committee and Subcommittee
Meeting Attendance
During a Council meeting in January 2024, Mayor Ly made a request for an item to
be brought to the Council for discussion regarding Commissioner compensation for
attending special meetings and/or attending Committee or Subcommittee meetings.
Recommendation: That the City Council discuss and provide direction on the
following options:
1. Direct staff to maintain the existing practices, which is not compensating
members of a Committee or Subcommittee; or
2. Direct staff to prepare resolutions for Council consideration at an upcoming
meeting relating to Committees and/or Subcommittees, appointing members of
Committees and Subcommittees, as well as setting compensation for members
(individuals who are not Council members) of a Committee or Subcommittee and
other relates action as Council set appropriate.
B. Council Comments
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Rosemead City Council
Special & Regular Joint Meeting Agenda
May 14, 2024
8. ADJOURNMENT
The next regular City Council meeting will take place on May 28, 2024, at 7:00 p.m. in the
Rosemead City Hall Council Chamber.
POSTING AFFIDAVIT
I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct,
accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting,
per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley
Boulevard, Rosemead Community Recreation Center, 3936 N. Muscatel Avenue, Garvey
Community Center, 9108 Garvey Avenue, Public Safety Center, 8301 Garvey Avenue,
United States Post Office, 8845 Valley Boulevard, Rosemead Library, 8800 Valley
Boulevard and on the City's website (www.cityofrosemead.org)
Mav 9, 2024
Ericka Hernandez, City Clerk Date
Rosemead city Council
Special & Regular Joint Meeting Agenda May 14, 2024
Today's Small Town America
COMMISSION VACANCIES
BEAUTIFICATION COMMISSION * PARKS COMMISSION
PLANNING COMMISSION * TRAFFIC COMMISSION
PUBLIC SAFETY COMMISSION
Applications will be accepted until May 23, 2024;
you may submit via email to CityClerk@cityofrosemead.org.
For more information or to apply, please contact
the Office of the City Clerk at (626) 569-2100
or visit www.cityofrosemead.org.
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6, !• . ' NOMINATIONS
A DUE BY MAY 22ND
8838 E. Valley Boulevard, Rosemead, CA 91770
City Hall is open Monday - Thursday from 7:00 a.m. — 6:00 p.m. City Hall is closed on Fridays.
T: (626) 569-2100 F: (626) 307-9218 W: www.cityofrosemead.org
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11th Annual
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Beautification Awards
We invite you to participate in the Beautification
.'
Awards, which recognizes residents and
businesses for improvements and maintenance of
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their properties that contribute to enhancing the
beauty and livability of Rosemead. Nominate your
own or a neighbor's property, or business by
sending an email with your name, address, phone
and two photos of the property to
BeautifyingRosemead@cityofrosemead.org.
For more information, please contact the
City Clerk's Office at (626) 569-2100.
r
6, !• . ' NOMINATIONS
A DUE BY MAY 22ND
8838 E. Valley Boulevard, Rosemead, CA 91770
City Hall is open Monday - Thursday from 7:00 a.m. — 6:00 p.m. City Hall is closed on Fridays.
T: (626) 569-2100 F: (626) 307-9218 W: www.cityofrosemead.org
in .-