CC - Item 6A - Approval of Seventh Amendment to City Clerk Employment Agreement and Approval of Salary Schedule Resolution No. 2024-20ROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: BEN KIM, CITY MANAGER
DATE: MAY 14, 2024
SUBJECT: APPROVAL OF SEVENTH AMENDMENT TO CITY CLERK
EMPLOYMENT AGREEMENT AND APPROVAL OF SALARY
SCHEDULE RESOLUTION NO. 2024-20
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The City and the City Clerk entered into an Employment Agreement ("Agreement") on April 10,
2018. Section 3 of the Agreement permits the City Council to conduct performance evaluations
and grant increases in salary. Pursuant to Section 3(A)(2) of the Agreement, the City Council
conducted the City Clerk's performance evaluation on April 23, 2024. The City Clerk received a
"substantially exceeds expectations" review with a 5 rating. As the City Clerk is subject to the
same benefits as the Executive Management Group, a substantially exceeds expectations review
entitles the City Clerk to a 7%-9% salary increase in this case the increase being proposed is 9%,
bringing the City Clerk's total annual base salary from $133,286 to $145,282. In addition, a 3%
Cost of Living Adjustment (COLA) adjustment is scheduled for all City employees effective
July 1, 2024, which would bring the salary to $149,641. In order for the increase in the
performance evaluation and COLA to apply to the City Clerk, the City Council must approve an
amendment to her contract.
FISCAL IMPACT
The annualized fiscal impact of awarding the 9% salary increase and the 3% COLA on July 1,
2024, changing the City Clerk salary from $133,286 to $149,641 in addition to related benefits of
approximately $27,000 will be included in the FY 2024-25 proposed budget.
STAFF RECOMMENDATION
That the City Council take the following actions:
1. Approve the granting of a 9% salary merit increase for a "substantially exceeds
expectations" performance evaluation effective April 23, 2024, and a 3% COLA increase
effective July 1, 2024, and authorize the Mayor to execute the Seventh Amendment on
behalf of the City Council to reflect the increase.
AGENDA ITEM 6.A
City Council Meeting
May 14, 2024
Page 2 of 2
2. Adopt Resolution No. 2024-20, amending the Comprehensive Salary Schedule for
FY 2023-24.
STRATEGIC PLAN IMPACT - None
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Attachments:
A. Amendment to City Clerk Employee Agreement
B. Resolution No. 2024-20 - amending the Comprehensive Salary Schedule for
FY 2023-24
Attachment A
Amendment to City Clerk
Employment Agreement
SEVENTH AMENDMENT TO CITY CLERK EMPLOYMENT AGREEMENT
BETWEEN THE CITY OF ROSEMEAD AND ERICKA HERNANDEZ
AMENDMENT NO. 7
This Seventh Amendment (the "Seventh Amendment") is made and entered into effective
April 23, 2024, by and between the City of Rosemead, California, a municipal corporation
(the "City") and Ericka Hernandez, an individual (the "City Clerk"). The City and the City Clerk
are sometimes individually referred to as a "Party" and collectively as "Parties."
RECITALS
A. The Parties entered into an Employment Agreement (the "Agreement") on April 10,
2018.
B. Section 3 of the Agreement permits the City Council to conduct performance evaluations
and grant increases in salary.
C. On April 23, 2024, pursuant to Section 3(A)(2) of the Agreement, the City Council
conducted the City Clerk's performance evaluation. The City Clerk received a
"substantially exceeds expectation" review which pursuant to the Executive Manager
Resolution no. 2023-52 provides for a 7%-9% increase in base salary. With this Seventh
Amendment, the City Clerk will receive a 9% increase for performance.
D. City employees are receiving a 3% COLA effective July 1, 2024. The City desires
fairness to provide the same COLA to the City Clerk.
E. The Parties now desire to amend the Agreement to reflect the increase in the City Clerk's
annual salary as described above.
OPERATIVE PROVISIONS
1. AMENDMENTS
Section 3 (a)(1)(a) of the Agreement is hereby amended to read as follows:
The annual salary for the position of City Clerk effective April 23, 2024, shall be a total
of $145,282.00. On July 1, 2024, the City Clerk annual salary shall be $149,641.00
2. REMAINDER UNCHANGED
Except as specifically modified and amended in this Seventh Amendment, the Agreement
remains in full force and effect and binding upon the parties.
3. INTEGRATION
This Seventh Amendment constitutes the entire understanding and agreement of the
parties and supersedes all negotiations or previous agreements between the parties with
respect to all or any part of the transactions discussed in this Seventh Amendment.
1
4.
5.
6.
EFFECTIVE DATE
This Seventh Amendment shall not become effective until the date it has been formally
approved by the City Council and executed by the Parties.
APPLICABLE LAW
The laws of the State of California shall govern the interpretation and enforcement of this
Seventh Amendment.
REFERENCES
All references to the Agreement include all their respective terms and provisions. All
defined terms utilized in this Seventh Amendment have the same meaning as provided in
the Agreement, unless expressly stated to the contrary in this Seventh Amendment.
IN WITNESS WHEREOF, the Parties have executed this Agreement, as of the date
first indicated above.
City City Clerk
CITY OF ROSEMEAD Ericka Hernandez
A Municipal Corporation An Individual
By:
Steven Ly
Mayor
ATTEST:
By:
Ericka Hernandez
City Clerk
APPROVED AS TO FORM:
By:
Rachel H. Richman
City Attorney
F)
Ericka Hernandez
City Clerk
Attachment B
Resolution No. 2024-20
RESOLUTION NO. 2024-20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AMENDING THE COMPREHENSIVE
SALARY SCHEDULE TO MEET THE CALIFORNIA CODE OF
REGULATIONS TITLE 2, SECTION 570.5 AND 571 TO REFLECT
APPROVED RATES FROM MAY 14, 2024 THROUGH JUNE 30, 2025
WHEREAS, the City Council has the authority to create, classify, and design salary
scales/ranges for all City of Rosemead employee positions; and
WHEREAS, California Code of Regulation (CCR) Title 2, Section 570.5 and
amendment to CCR Section 571 requires a consolidated Salary Schedule that is publicly
available showing all City classifications and salary ranges; and
WHEREAS, the City Council wishes to meet the requirements of these regulations by
adopting a Salary Schedule, which sets forth the salary scales/ranges for all City of Rosemead
employee classifications; and
WHEREAS, Exhibit A includes the Citywide Salary Schedule that reflects the new
salary rates for all classifications.
NOW THEREFORE, BE IT RESOLVED that hereby adopts the Salary Schedule for all
City of Rosemead employee classifications as set forth in the attached Exhibit A to reflect the
new salary rates for Fiscal Year 2023-24 effective May 14, 2024, and Fiscal Year 2024-25
effective July 1, 2024.
PASSED, APPROVED, AND ADOPTED this 14' day of May, 2024.
Steven Ly, Mayor
APPROVED AS TO FORM: ATTEST:
Rachel Richman, City Attorney Ericka Hernandez, City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) §
CITY OF ROSEMEAD )
I, Ericka Hernandez, City Clerk of the City Council of the City of Rosemead, California,
do hereby certify that the foregoing City Council Resolution No. 2024-20, was duly
adopted by the City Council of the City of Rosemead, California, at a regular meeting
thereof held on the 14' day of May 2024, by the following vote, to wit:
AYES: ARMENTA, CLARK, LOW, LY
NOES: NONE
ABSENT: DANG
ABSTAIN: NONE
Ericka Hernandez, City Clerk
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