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CC - Item 6F - Traffic Signal Maintenance - Award of Contract
ROSEMEAD CITY COUNCIL STAFF REPORT TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: BEN KIM, CITY MANAGER DATE: JUNE 11, 2024 SUBJECT: TRAFFIC SIGNAL MAINTENANCE SERVICES — AWARD OF CONTRACT SUMMARY The current contract for traffic signal maintenance services with St. Francis Electric will expire on June 30, 2024. The scope of work for this contract includes performing routine preventive maintenance, scheduled repairs, and emergency repairs to traffic signals, traffic signal equipment, safety street lights, flashing beacons, speed feedback signs, in -pavement flashing crosswalk lights, and other related equipment by duly trained and qualified personnel. A Request for Proposals was posted to the City's P1anetBids vendor portal, and four proposals were received on May 23, 2024. Staff reviewed the proposals for completeness, understanding of scope of work, methodology, experience and cost; and is recommending the award of a new contract to St. Francis Electric for a total annual cost of $200,000 for traffic signal maintenance services. The City of Rosemead currently operates and maintains 43 signalized intersections with a variety of traffic signal controllers and equipment, 15 in -pavement flashing crosswalk lights, 14 speed feedback signs, and 3 pedestrian hybrid beacons. The scope of work for the traffic signal maintenance services contract includes the following: performing routine preventive maintenance, scheduled repairs, and emergency repairs to traffic signals, traffic signal equipment, safety street lights, flashing beacons, speed feedback signs, in -pavement flashing crosswalk lights, and other related equipment by duly trained and qualified personnel. In June 2019, the City entered a three-year contract with St. Francis Electric to provide traffic signal maintenance services to the City through June 30, 2022. The City Council approved one- year extensions to the St. Francis contract in June 2022 and June 2023. Their contract is set to expire June 30, 2024. Staff posted a Request for Proposals to the City's P1anetBids vendor portal on May 7, 2024. On May 23, 2024, the City received four proposals and the results were as follows: AGENDA ITEM 6.F City Council Meeting June 11, 2024 Page 2 of 3 Contractor Location Annual Preventative Maintenance Cost Crosstown Irwindale, CA $48,714 Econolite Anaheim, CA $119,775 St. Francis Electric Riverside, CA $72,462 Yunex Traffic Riverside, CA $59,448 It should be noted that the cost proposals submitted above represent the annual cost of preventive maintenance only. Preventive maintenance involves monthly inspections and minor troubleshooting of the City's traffic signals, in -pavement flashing crosswalk lights, and speed feedback signs. However, the total annual cost for traffic signal maintenance services will include both preventive maintenance and "extraordinary" maintenance, which consists of scheduled repairs and emergency repairs. Staff reviewed the overall proposals for completeness, understanding of scope of work, methodology, experience and cost. While all firms are well qualified to provide traffic signal maintenance services, St. Francis Electric has been providing excellent service to the City since 2017. St Francis has been quick to respond to emergency and non -emergency calls for service and has consistently provided reasonable costs for service, having not increased the cost for annual Preventative maintenance for either of the extensions to their current contract. The city has not seen an increase to the traffic signal maintenance service rates since FY 21-22. Therefore, staff is recommending the award of contract to St. Francis Electric. With over 78 years of experience, St. Francis Electric currently provides traffic signal maintenance services to the cities of Downey, Rialto, Loma Linda, and Rosemead. They have been highly responsive to Rosemead's needs and have performed very well over the past seven years. STAFF RECOMMENDATION Staff recommends that the City Council: 1. Authorize the City Manager to enter into a three-year contract with St. Francis Electric for an amount not to exceed $200,000 per year, with the option for up to two one-year extensions. FINANCIAL IMPACT While the cost of preventive maintenance is constant, the cost of extraordinary maintenance is unpredictable from year to year. Over the last two years, the City has expended on average approximately $200,000 per year for Traffic Signal Maintenance Services. Accordingly, the proposed Fiscal Year 2024-25 Budget includes sufficient funding in Public Works' Operating Budget for the proposed annual cost for traffic signal maintenance contract services. Therefore, the traffic signal maintenance contract should be awarded for a total amount of $200,000. City Council Meeting June 11, 2024 Page 3 of 3 ENVIRONMENTAL REVIEW Not applicable. STRATEGIC PLAN IMPACT This item is consistent with the City of Rosemead's Strategic Plan Goal C — Infrastructure and Facilities, which is to enhance streets, sidewalks, and public infrastructure; coordinate with relevant utility agencies regarding safety and enhancements; and modernize facilities by expanding the use of wireless network technology and renewable energy. PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Prepared By: anielle Garcia, Public Works Fiscal and Project Manager Approved By: 4 lsloya Wang Director of Public Works Attachments: A. Services Agreement (St. Francis) B. Request for Proposal No. 2024-16 C. Crosstown Proposal D. Econolite Proposal E. St. Francis Proposal F. Yunex Proposal Attachment A Services Agreement St. Francis CITY OF ROSEMEAD AGREEMENT FOR SERVICES TRAFFIC SIGNAL MAINTENANCE SERVICES (ST. FRANCIS ELECTRIC) 1. PARTIES AND DATE. This Agreement is made and entered into this day of , 20_ by and between the City of Rosemead, a municipal corporation of the State of California, located at 8838 E. Valley Blvd., Rosemead, California 91770, ("City") and St. Francis Electric, a limited liability corporation, with its principal place of business at 975 Carden Street, San Leandro, CA 94577 (hereinafter referred to as "Contractor"). City and Contractor are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. RECITALS. 2.1 Contractor. Contractor desires to perform and assume responsibility for the provision of certain maintenance services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing Traffic Signal Minatenance services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of City. 2.2 Project. City desires to engage Contractor to render such services for the Citywide Traffic Signal Maintenance ("Project') as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Contractor promises and agrees to St. Francis LLC. furnish to the Owner all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Traffic Signal maintenance services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from July 1, 2024 to June 30, 2027, unless earlier terminated as provided herein. Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services. 3.2 Responsibilities of Contractor. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee. Contractor retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor's exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor's conformance with the Schedule, City shall respond to Contractor's submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City. 3.2.4 City's Representative. The City hereby designates the City Manager or his or her designee, to act as its representative for the performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of /E6 St. Francis LLC. the City for all purposes under this Contract. Contractor shall not accept direction or orders from any person other than the City's Representative or his or her designee. 3.2.5 Contractor's Representative. Contractor hereby designates Jill Petrie or his or her designee, to act as its representative for the performance of this Agreement ("Contractor's Representative"). Contractor's Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor's failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub -contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.8 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification A-3 St. Francis LLC. provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.2.9 Insurance. 3.2.9.1 Time for Compliance. Contractor shall maintain prior to the beginning of and for the direction of this Agreement insurance coverage as specified in Exhibit D attached to and part of this agreement. 3.2.10 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.2.11 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.2.12 Bonds. 3.2.12.1 Performance Bond. If specifically requested by City in Exhibit "B" attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not -to -exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. FMI St. Francis LLC. 3.2.12.2 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit "B" attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the total, not -to -exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. 3.2.12.3 Bond Provisions. Should, in City's sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause. 3.2.12.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California -admitted surety with a current A.M. Best's rating no less than A:VIII and satisfactory to the City. If a California -admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City. 3.3 Fees and Payments. 3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit C attached hereto and incorporated herein by reference. The total compensation shall not exceed Two Hundrend Thousand Dollars ($200,000) without advance written approval of City's project manager. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Contractor. The statement shall describe the amount of Services and supplies provided A-5 St. Francis LLC. since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon. 3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City's Representative. 3.3.5 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4 Accounting Records. 3.4.1 Maintenance and Inspection. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.5 General Provisions. 3.5.1 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice St. Francis LLC. to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: CONTRACTOR: St. Francis Electric 975 Carden Street San Leandro, CA 94577 Attn: Guy Smith, Vice -President CITY: City of Rosemead 8838 E. Valley Blvd Rosemead, CA 91770 Attn: Noya Wang, Director of Public Works Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.5.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.4 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover A-7 St. Francis LLC. from the losing party reasonable attorney's fees and all other costs of such action. 3.5.5 Indemnification. Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions or willful misconduct of Contractor, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Contractor shall defend, at Contractor's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Contractor shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents or volunteers. 3.5.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. 3.5.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Los Angeles County. 3.5.8 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.5.9 City's Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project. 3.5. 10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.5.11 Assignment or Transfer. Contractor shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.12 Construction; References; Captions. Since the Parties or their St. Francis LLC. agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.5.13 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.15 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.17 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.18 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action ItI'] St. Francis LLC. Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.5.19 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5.20 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6 Subcontracting. 3.6.1 Prior Approval Required. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. [signatures on next page] FTIWI St. Francis LLC. CITY OF ROSEMEAD ST. FRANCIS LLC Ben Kim, City Manager Attest: Ericka Hernandez City Clerk Approved as to Form: Rachel Richman, City Attorney ME Name: Title: [If Corporation, TWO SIGNATURES, President OR Vice President AND Secretary, AND CORPORATE SEAL OF CONTRACTOR REQUIRED] Title: St. Francis LLC. EXHIBIT A SCOPE OF MAINTENANCE SERVICES [insert scope] A-12 St. Francis LLC. EXHIBIT B SCHEDULE OF MAINTENANCE SERVICES [insert schedule] 5551 St. Francis LLC. EXHIBIT C COMPENSATION [insert rates & authorized reimbursable expenses] C-1 St. Francis LLC. EXHIBIT D INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of the Work, Contractor will maintain insurance in conformance with the requirements set forth below. Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Contractor agrees to amend, supplement or endorse the existing coverage to do so. Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City. Contractor shall provide the following types and amounts of insurance: Commercial General Liability Insurance: Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less that $1,000,000 combined single limit per accident. If Contractor owns no vehicles, this requirement may be satisfied by a non -owned auto endorsement to the general liability policy described above. If Contractor or Contractor employees will use personal autos in any way on this project, Contractor shall provide evidence of personal auto liability coverage for each such person. Workers Compensation on a state -approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease. Contractor shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees and volunteers. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Contractor shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer's liability. Such policy or policies shall include the following terms and conditions: • A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any D-1 St. Francis LLC. reason; • Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; and • Policies shall "follow form" to the underlying primary policies. • Insureds under primary policies shall also be insureds under the umbrella or excess policies. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contractor and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Requirements not limiting: Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency. Acceptable insurers: All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the Agency's Risk Manager. General conditions pertaining to provision of insurance coverage by Contractor. Contractor and City agree to the following with respect to insurance provided by Contractor: 1. Contractor agrees to have its insurer endorse the third -party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010. Contractor also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contractor, or Contractor's employees, or agents, from waiving the right of subrogation prior to a loss. Contractor agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. D-2 St. Francis LLC. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contractor shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Contractor's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contractor or deducted from sums due Contractor, at City option. 8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage. Contractor agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contractor or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self-insurance available to City. 10. Contractor agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. D-3 St. Francis LLC. Contractor agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 11.Contractor agrees not to self -insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Contractor's existing coverage includes a deductible or self-insured retention, the deductible or self- insured retention must be declared to the City. At that time the City shall review options with the Contractor, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Contractor acknowledges and agrees that any actual or alleged failure on the part of City to inform Contractor of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15.Contractor will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Contractor shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contractor's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages. 17.The provisions of any workers' compensation or similar act will not limit the obligations of Contractor under this agreement. Contractor expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. M] St. Francis LLC. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive. 19.These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 20.The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Contractor agrees to provide immediate notice to City of any claim or loss against Contractor arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. IDIN Attachment B Request for Proposal No. 2024-16 CITY OF ROSEMEAD REQUEST FOR PROPOSALS NO. 2024-16 TRAFFIC SIGNAL MAINTENANCE SERVICES SUBMITTALS: Electronic proposal submittal through the City of Rosemead Vendor Portal hosted by PlanetBids at: https:Hpbsystem.planetbids.com/portal/54150/portal-home Proposals shall be submitted through the PlanetBids Vendor Portal no later than May 21, 2024, at 10:30 am CONTACT PERSON: Danielle Garcia City of Rosemead 8838 E. Valley Boulevard Rosemead, California 91770 (626) 569-2127, dgarcia@cityofrosemead.org TO PARTICIPATE IN THIS REQUEST FOR PROPOSAL, PROPOSER'S MUST CREATE AN ACCOUNT ON PLANETBIDS OR LOG IN TO AN EXISTING ACCOUNT. PROPOSALS MUST BE RECEIVED ELECTRONICALLY VIA PLANETBIDS. PROPOSALS RECEIVED AFTER THE TIME AND DATE STATED ABOVE SHALL NOT BE CONSIDERED. Please direct any questions or concerns regarding this RFP on the City's PlanetBids Vendor Portal no later than May 14, 2024, at 5:00 pm. Answers to submitted questions will be posted on Planetbids. This RFP is posted on the City's website and Vendor Portal Hosted by PlanetBids at: https://pbsVstem.planetbids.com/portal/54150/portal-home Please review the requirements of the RFP and submit your proposal by the date specified. Issued by: Danielle Garcia, Public Works Fiscal and Project Manager City of Rosemead RFP No. 2024-16 Page 1 CITY OF ROSEMEAD REQUEST FOR PROPOSALS FOR TRAFFIC SIGNAL MAINTENANCE SERVICES RFP NO. 2024-16 A. OBJECTIVE The City of Rosemead is seeking proposals from qualified firms to provide Traffic Signal Maintenance Services at various sites throughout the City to provide routine preventative maintenance, schedule repairs, and emergency repairs to traffic signals, traffic signal equipment, safety street lights, flashing beacons, speed feedback signs, in -pavement flashing crosswalk lights, and other related equipment by duly trained qualified professionals. The Project includes furnishing all tools, equipment, services, transportation, labor, all City licenses and permits, disposal, and materials necessary to perform the specified items of work. B. BACKGROUND OF THE CITY The City of Rosemead is an urban suburb located in the San Gabriel Valley, 10 miles east of downtown Los Angeles. It is bounded on the north by the cities of Temple City and San Gabriel, on the west by Monterey Park, Alhambra, and the unincorporated Los Angeles County community of South San Gabriel, on the south by Montebello, plus by EI Monte and South EI Monte on the east. The City is 5.2 square miles in size. Rosemead is a working-class suburb with a diverse population base. According to the 2020 Census, the City had a population of 51,185. C. SCOPE OF SERVICES Please see Attachment B for the detailed scope of work for the requested Traffic Signal Maintenance Services. D. PROPOSAL SUBMISSION The proposal shall be submitted in the following format: 1. A cover letter summarizing the proposal. 2. A statement of qualifications. 3. Three (3) references. 4. Your company's project approach. 5. Fees and Rate — Must complete and Proposal Schedule A, B, and C' Electronic proposals will be accepted as follows: submit City provided forms "Cost RFP No. 2024-16 Page 2 Electronic proposal submittal through the City of Rosemead Vendor Portal hosted by PlanetBids at: https://pbsystem.planetbids.com/portal/54150/portal-home Proposal submittal due date is: May 21, 2024, at 10:30 AM. Late Proposals will not be accepted. E. CONTRACTOR SELECTION SCHEDULE Release of Request for Proposals: May 7, 2024 Deadline to Submit Questions: May 14, 2024 Response to Questions: May 16, 2024 Proposals Due: May 21, 2024 Tentative City Council Award: TBD First Day of Contract Service: July 1, 2024 F. STANDARD CITY CONTRACT AND INSURANCE REQUIREMENTS City's Standard Services Agreement is provided as Attachment A. Please review and provide any comments you have. City does not guarantee that any revisions to contract will be accepted. G. EVALUATION PROCESS & CONSULTANT SELECTION METHODOLOGY The City will evaluate the Proposals submitted, and select the most qualified consultant. In evaluating the Proposals, the City may consider the following factors: • Completeness of the RFP and compliance with the required format. • Project understanding and approach to provide the requested services efficiently. • Experience and qualifications of the project team members. • Experience and qualifications of the firm. • Experience in local area and project requirements and process. • Experience in working as an extension of City staff and providing services in similar capacities with minimal direction from City staff. During the evaluation process, the City may also contact listed references (or request additional references), and include the feedback received in the evaluation factors listed above as applicable. H. PROPOSAL SUBMITTAL FORMAT RFP No. 2024-16 Page 3 Proposal shall be submitted in the format specified below: Cover Letter: Provide an executive summary of your proposal Table of Contents: Provide contents of proposal with page number references for each proposal section listed below. Section 1. Approach, and Scope of Work: Provide your understanding of the project, scope of work, and describe your approach in providing services. Section 2. Project Team, Key Personnel and Resumes: Provide an organization chart showing the names and responsibilities of key personnel and subconsultants. Provide resumes of all key personnel identified in the organization chart. Section 3. Company Qualifications: Provide qualifications of your, emphasize similar services provided, and local experience. Section 4. References: Provide 3 Public Agency references for similar projects. Section 5. Standard City Contract and Insurance Requirements: Proposers shall review the attached Standard City Contract and Insurance Requirements and provide a statement that they will comply with all aspects of the Agreement or provide any comments that they would like the City to consider. Section 6. Addenda Acknowledgement: If any Addenda is issued by the City, they shall be acknowledged in this section. Cost Proposal Submit completed Cost Proposal Schedule A, B, and C. The City provided forms must be utilized. I. CONTRACT AWARD PROCEDURES Recommendation of Award It is the City's intent to award a single contract to the contractor that can best meet the requirements of the Request for Proposals document. The City reserves the right to award a contract to multiple contractors or a single contractor or to make no award, whichever is in the best interest of the City. Negotiation After selection by City, the successful Contractor will meet with City to review its Proposal, to reconfirm that the Proposal conforms to all minimum requirements established herein, to clarify any items contained herein, and to determine if the Contractor is aware of any ambiguities, inconsistencies, conflicts, errors or omissions in this RFP. RFP No. 2024-16 Page 4 If the final negotiation of the Contract, with the highest ranked Contractor, is not successful, the City reserves the right to terminate the negotiations and begin negotiations with the next highest ranked Contractor. This right shall be continued until a satisfactory Contract can be negotiated or until the City elects to reject all Proposals. J. CITY'S RESERVATION OF RIGHTS City reserves the right to determine, in its sole discretion, whether any aspect of a Proposal satisfactorily meets the criteria established in the RFP and the right to seek clarification or additional information from any Contractor submitting a Proposal. City also reserves the right to modify any documents at any time prior to receiving Proposals and to reject any or all Proposals; to extend the submission due date for the Proposals; to modify, amend, reissue or rewrite this RFP. In the event the RFP is withdrawn by City or if City does not proceed for any reason, City shall have no liability to any Contractor or any other entity for any costs or expenses incurred in connection with the preparation and submittal of a Proposal. The City reserves the right to hold discussions and/or negotiations with any of the Contractors in furtherance of the City's evaluation of any Proposal and execution of a contract with a Contractor. The City will hold these discussions and/or negotiations in a fair and impartial manner and will not communicate any confidential information from Contractor. In the event that any questions arise from such discussions and/or negotiations that require clarification to or modification of the design criteria or performance requirements, the City will issue an addendum to all Contractors. The City reserves the right to waive any informality or irregularity in a Proposal submitted. A Proposal may be considered non-responsive if: • Significant elements requested in the RFP are not provided. • The Proposal fails to meet all mandatory program and performance requirements of the RFP. • The Proposal is conditional, incomplete, or if it contains alterations of form, additions not called for, or other irregularities that may constitute a material change to the Proposal. All Proposals submitted by Contractors and any other correspondence in connection therewith will become the exclusive property of the City and will become public records under the California Public Records Act (Government Code Section 6250 et seq.). The City will have no liability to any Contractor or other party as a result of any public disclosure of any Proposal or the Contract. :�71•j i �� i �:Z•Z9�1�L'i�'� This section sets forth the protest remedies available with respect to the RFP. Each prospective consultant, by submitting its Proposal, expressly recognizes the limitation on its rights to protest contained herein, and expressly waives all other rights and remedies. Each prospective consultant agrees that the decision on any protest, as provided herein, will be final and binding on the protestant. RFP No. 2024-16 Page 5 All protests and related statements described in this section shall be submitted to: City of Rosemead -City Hall 8838 E. Valley Blvd. Rosemead, CA 91770 Attn: Ericka Hernandez, City Clerk L. PRE -CONTRACTUAL EXPENSES RESPONDING TO THE RFP PREPARATION The City is not liable for any pre -contractual expenses incurred by any proposer or by any selected consultant. Each proposer shall protect, defend, indemnify, and hold harmless the City from any and all liability, claims, or expenses whosever incurred by, or on behalf of, the entity participating in the preparation of its response to this RFP. Pre -contractual expenses are defined as expenses incurred by proposers and the selected consultant, if any, in: • Preparing and submitting information in response to this RFP • Negotiations with the City on any matter related to this procurement • Costs associated with interviews, meetings, travel or presentations • All other expenses incurred by a proposer/consultant prior to the date of award and a formal notice to proceed. The City reserves the right to amend, withdraw and cancel the RFP. The City reserves the right to reject all responses to this request at any time prior to contract execution, or only award a partial. ATTACHMENTS: Attachment A — Services Agreement Template and Insurance Requirements Attachment B — Scope of Work Attachment C — Cost Schedules RFP No. 2024-16 Page 6 ATTACHMENT A SERVICES AGREEMENT TEMPLATE AND INSURACNE REQUIREMENTS Model Agreement CITY OF ROSEMEAD AGREEMENT FOR SERVICES 7"z W*U, k1177`i This Agreement is made and entered into this day of , 20_ by and between the City of Rosemead, a municipal corporation of the State of California, located at 8838 E. Valley Blvd., Rosemead, California 91770, ("City") and [insert Name of Company], a [insert type of entity - corporation, partnership, sole proprietorship or other legal entity] with its principal place of business at [insert address] (hereinafter referred to as "Contractor"). City and Contractor are sometimes individually referred to as "Parry" and collectively as "Parties" in this Agreement. 2. RECITALS. 2.1 Contractor. Contractor desires to perform and assume responsibility for the provision of certain maintenance services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing [insert type of services] services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of City. 2.2 Project. City desires to engage Contractor to render such services for the [insert Name of Project] ("Project") as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the Owner all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional [insert type of services] maintenance services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from [insert start date] to [insert ending date], unless earlier terminated as provided herein. Contractor shall A-1 complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services. 3.2 Responsibilities of Contractor. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee. Contractor retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor's exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor's conformance with the Schedule, City shall respond to Contractor's submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City. 3.2.4 City's Representative. The City hereby designates [insert Name or Title], or his or her designee, to act as its representative for the performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for all purposes under this Contract. Contractor shall not accept direction or orders from any person other than the City's Representative or his or her designee. 3.2.5 Contractor's Representative. Contractor hereby designates [insert Name or Title], or his or her designee, to act as its representative for the performance of this Agreement ("Contractor's Representative"). Contractor's Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, OF techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor's failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub -contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.8 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.2.9 Insurance. 3.2.9.1 Time for Compliance. Contractor shall maintain prior to the beginning of and for the direction of this Agreement insurance coverage as specified in Exhibit D attached to and part of this agreement. A-3 3.2.10 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.2.11 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.2.12 Bonds. 3.2.12.1 Performance Bond. If specifically requested by City in Exhibit "B" attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not -to -exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. 3.2.12.2 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit "B" attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the total, not -to -exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. 3.2.12.3 Bond Provisions. Should, in City's sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause. 3.2.12.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California -admitted surety with a current A.M. Best's rating no less than A:VIII and satisfactory to the City. If a California -admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City. 3.3 Fees and Payments. 3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit C attached hereto and incorporated herein by reference. The total compensation shall not exceed [insert written dollar amount] ($[insert numerical dollar amount]) without advance written approval of City's project manager. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Contractor. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon. 3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, "Extra Work" means any A-5 work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City's Representative. 3.3.5 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractors principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4 Accounting Records. 3.4.1 Maintenance and Inspection. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.5 General Provisions. 3.5.1 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: CONTRACTOR: [Insert Name] [Insert Address] [Insert City, State zip] Attn: [Contact Person] 101VA City of Rosemead P.O. Box 399 Rosemead, CA 91770 Attn: [Insert Name & Department] Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.5.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.4 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action. 3.5.5 Indemnification. Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions or willful misconduct of Contractor, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including A-7 without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Contractor shall defend, at Contractor's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Contractor shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents or volunteers. 3.5.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. 3.5.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Los Angeles County. 3.5.8 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.5.9 City's Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project. 3.5.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.5.11 Assignment or Transfer. Contractor shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.5.13 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.15 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.17 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.18 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.5.19 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5.20 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6 Subcontracting. 3.6.1 Prior Approval Required. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. [signatures on next page] A-10 CITY OF ROSEMEAD [INSERT NAME OF CONTRACTOR] By: By: Ben Kim, City Manager Attest: Ericka Hernandez City Clerk Approved as to Form: Rachel Richman, City Attorney A-11 Name: Ti [If Corporation, TWO SIGNATURES, President OR Vice President AND Secretary, AND CORPORATE SEAL OF CONTRACTOR REQUIRED] M I'kiFTIm Title: EXHIBIT A SCOPE OF MAINTENANCE SERVICES [insert scope] A-12 SCHEDULE OF MAINTENANCE SERVICES [insert schedule] ME EXHIBIT C COMPENSATION [insert rates & authorized reimbursable expenses] C-1 EXHIBIT D INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of the Work, Contractor will maintain insurance in conformance with the requirements set forth below. Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Contractor agrees to amend, supplement or endorse the existing coverage to do so. Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City. Contractor shall provide the following types and amounts of insurance: Commercial General Liability Insurance: Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less that $1,000,000 combined single limit per accident. If Contractor owns no vehicles, this requirement may be satisfied by a non -owned auto endorsement to the general liability policy described above. If Contractor or Contractor employees will use personal autos in any way on this project, Contractor shall provide evidence of personal auto liability coverage for each such person. Workers Compensation on a state -approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease. Contractor shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees and volunteers. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Contractor shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer's liability. Such policy or policies shall include the following terms and conditions: • A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any D-1 reason; • Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; and • Policies shall "follow form" to the underlying primary policies. • Insureds under primary policies shall also be insureds under the umbrella or excess policies. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contractor and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Requirements not limiting: Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency. Acceptable insurers: All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the Agency's Risk Manager. General conditions pertaining to provision of insurance coverage by Contractor. Contractor and City agree to the following with respect to insurance provided by Contractor: Contractor agrees to have its insurer endorse the third -party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010. Contractor also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contractor, or Contractor's employees, or agents, from waiving the right of subrogation prior to a loss. Contractor agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. D-2 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contractor shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Contractor's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contractor or deducted from sums due Contractor, at City option. 8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage. Contractor agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor' (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contractor or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self-insurance available to City. 10. Contractor agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. D-3 Contractor agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 11.Contractor agrees not to self -insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Contractor's existing coverage includes a deductible or self-insured retention, the deductible or self- insured retention must be declared to the City. At that time the City shall review options with the Contractor, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 12.The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Contractor acknowledges and agrees that any actual or alleged failure on the part of City to inform Contractor of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15.Contractor will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16.Contractor shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contractor's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages. 17.The provisions of any workers' compensation or similar act will not limit the obligations of Contractor under this agreement. Contractor expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. M 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive. 19.These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 20.The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Contractor agrees to provide immediate notice to City of any claim or loss against Contractor arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. D-5 TRAFFIC SIGNAL MAINTENANCE CONTRACT SERVICES SCOPE OF WORK The CONTRACTOR agrees to provide routine preventive maintenance, prompt scheduled repairs, and emergency response to the City's traffic signals, traffic signal equipment, safety streetlights, flashing beacons, and other related equipment by duly trained and qualified personnel. CONTRACTOR also agrees to perform an Underground Service Alert (USA) at the direction of the City. It is understood that all preventative maintenance and USA's will be billed at an established flat rate as proposed in Schedule A, with additional scheduled repair services and emergency response services for personnel, vehicle, and equipment in accordance with the Cost proposal, Schedule B and C as proposed in this proposal. CONTRACTOR understands that an inability to provide routine preventive maintenance of each traffic signal, safety streetlights, or flashing beacons may cause the Contractor to be subject to liquidated damages. CONTRACTOR agrees to provide and maintain emergency service response of the City's traffic signals, safety streetlights, and flashing beacons on a twenty-four (24) hour a day, seven (7) days per week basis, including all holidays. CONTRACTOR understands that allvehicle(s) to be used by the technicians shall be equipped with a permanently mounted arrow board; warning beacon/strobe lights; traffic cones; construction warning signs; a hydraulic bucket capable of reaching a height of at least twenty-eight (28) feet from the roadway surface; necessary computer laptop for programming, maintenance and testing of traffic signal controllers and various equipment; and communications equipment for dispatch. In addition, all CONTRACTOR's employees will be equipped with a mobile computer or tablet with 5G LTE access and a cellular phone capable of numeric and text messages with vibration alert. All CONTRACTOR required equipment shall be properly maintained and functional twenty-four (24) hours a day, seven (7) days a week, including holidays. CONTRACTOR agrees to possess, and have readily available in functioning order, all required tools, equipment, apparatus, facilities, and materials needed to perform all work necessary to maintain and repairthe traffic signals, safety streetlights, and flashing beacons in the City, in compliance with current Caltrans and County of Los Angeles standards and specifications. All excess materials and equipment in the CONTRACTOR's inventory shall be Contractor's property and responsibility until such materials or equipment is used or installed in the City. CONTRACTOR agrees to furnish temporary beacons and other (portable) replacement equipmentfor non -operational traffic signals. Any CONTRACTOR furnished with temporary spare equipment shall be equivalent to the component being replaced by the manufacturer, make and model. CONTRACTOR agrees to provide traffic controUlane closures that conform to the most current edition of the Federal Highway Administration (FHWA) - California Manual on Uniform Traffic Control Devices (CA MUTCD). CONTRACTOR agrees to cooperate with the City in recalibrating traffic signal coordination timing and progression only upon the direction or advance written approval of the City. Otherwise, CONTRACTOR will not change the traffic signal timing. During emergency conditions, CONTRACTOR TRAFFIC SIGNAL MAINTENANCE CONTRACT SERVICES SCOPE OF WORK agrees to assure full cooperation with the City and those employees of the City and other agencies as indicated. It is understood that the CONTRACTOR shall not represent the City in matters of policy or procedures under this contract. CONTRACTOR shall not make any reference to City policy or procedures and shall refer all questions or inquiries from the public regarding policy and procedures, or terms and conditions of this contractto the City CONTRACTOR agrees to maintain any additional traffic signals, lighted crosswalks, and appurtenant devices as they are installed, or become a part of the maintenance requirements to the City. The CONTRACTOR agrees to deliver high-quality service, recognizing how important it is for the City of Rosemead to serve its citizens. The goal is to offer the City, maintenance that is of the highest caliber, economical, safe, and error -free. PERFORMANCE STANDARDS CONTRACTOR shall approach this maintenance contract with an honest mentality and to provide the best customer service experience for the City of Rosemead and its citizens. CONTRACTOR understands that, as a maintenance contractor, they represent the City while working on its streets. CONTRACTOR shall always strive to provide responsive and excellent services to our community. Contractor shall proactively communicate with the City Representative to inform him/her of issues encountered during the contract period for work performed and accomplish all the services as described in this RFP as the following: Maintenance Requirements 1. Preventative Maintenance a. CONTRACTOR shall perform a routine, comprehensive preventive maintenance program designed to minimize the incidence of outages and malfunctions; reduce complaints; and extend the useful life of the traffic signal equipment. CONTRACTOR will furnish and use a preventive maintenance checklist form approved by the City and provide one electronic copy of the maintenance checklist to the City Representative following each inspection and to maintain a copy of the checklist in the traffic signal controller cabinet, and maintain a copy of the maintenance checklist atthe Contractor's office of records. b. CONTRACTOR shall perform Monthly Inspections as follows: i. Walk the intersection and visually inspect all signal heads for proper operation, alignment, broken lenses, burned out lamps, and missing parts. H. Depress all the pedestrian push buttons and observe the proper timing and display. iii. Report all observed issues to the City Representative(s) as discovered. Once reported, correct all observed problems as soon as possible. iv. Examine the functioning of the controller, in relation to the traffic. Correct functional problems as soon as possible and report functional and timing problems to the City Representative. V. Observe and check for proper operation of the video detection systems, detector loops and amplifiers. TRAFFIC SIGNAL MAINTENANCE CONTRACT SERVICES SCOPE OF WORK Vi. Adjust and/or re -tune detector amplifiers and correct substandard splices, as necessary. vii. Report improper detection operation and causes to the City Representative. viii. Inspect all relays, switches, and terminals, etc. ix. Contractor shall make arrangements to promptly fixthose deficiencies which cannot be corrected immediately. X. Check and adjust fan operation. xi. Check the filter for a tight fit and tape if required. xii. Clean and vacuum the cabinet as necessary. xiii. Examine cabinet interior for water, excessive dampness, plant intrusion, and animal/insect infestation. Determine cause and correct the condition. xiv. Inspect BBS (If so equipped) to ensure unit is fully charged. Check all battery connections to ensure they are clean and secure. Report improper operation to the City Representative. xv. Perform a nighttime check of safety Lights at all signalized intersections. xvi. Complete record keeping as required by the City. 2. Scheduled Repair a. CONTRACTOR will investigate and determine the corrective requirements for each reported malfunction, failure, or outage of the traffic signal system, includingthe communication network. b. CONTRACTOR will repair or replace equipment and components that have failed, deteriorated, or malfunctioned from the normal operation of the traffic signal system (including controllers and battery backup systems). c. CONTRACTOR agrees to perform all required steps to submit work proposals as indicated in this section of the RFP. 3. Emergency Repair Work a. Only when authorized by the City, CONTRACTOR may perform Unscheduled and Emergency Response Work on the traffic signal system, not covered by preventative maintenance and scheduled repair. This work shall be performed on a time and materials basis in accordance with the unit costs listed in Schedule C or by a negotiated cost. The Unscheduled or Emergency Work hours could be during regular business hours (7:00 AM to 5:00 PM, Monday through Friday) or after regular business hours. b. CONTRACTOR understands and agrees to perform work and requirements as listed in this section of the RFP. 4. Maintenance Records a. The Contractor will create and maintain an inventory list of the equipment in the controller cabinet at each Location. The inventory shall include the model. manufacturer, serial number. and quantity of each piece of equipment and TRAFFIC SIGNAL MAINTENANCE CONTRACT SERVICES SCOPE OF WORK installation date. The inventory list shall be continuously updated, and a copy shall be furnished to the City Representative every four (4) months in a Microsoft Excelspreadsheet. b. CONTRACTOR understands and agrees to perform work and requirements as listed in this section of the RFP. 5. Monthly Activity Report a. CONTRACTOR will provide a computerized monthly activity report to the City Representative by the fifteenth (15th) working day of each month for the previous month's activities. The report shall be provided both as a printout and as a Microsoft Excel Spreadsheet compatible computer file transmitted by email and attached to the monthly invoice. The monthly activity report will include the following: Preventive Maintenance: Note the time and date the preventive maintenance was performed. ii. Scheduled Repairs: A complete record of all work that was performed on the traffic signal equipment during the previous month including the date and time, make, model, and serial number of any major components or other equipment that was newly installed at each. intersection. iii. Emergency Response Work: Note the time the service calls were received, time arrived at the intersection, the response time, nature of the problem, the number of hours spent for each repair, materials used, whether the activity is related to an accident or vandalism, and a special listing of intersections with three or more calls in one month. 6. Responses and Service d. CONTRACTOR will provide response and service on a twenty-four (24) hour, seven (7) days per week basis. If for any reason a signal installation becomes partially or completely inoperable, immediate action will be taken to protect the public. CONTRACTOR will provide the City with contact name(s) and phone number(s) of personnel responsible for 24/7 services. CONTRACTOR understands that the maximum response times shall be as follows: i. Emergency and accident maintenance - one (l) hour ii. Replacement of burned -out signal faces-two(2)hours iii. All other signal maintenance-twenty-four(24)hours iv. Safety lighting -twenty-four (24) hours e. CONTRACTOR understands and agrees to perform work and remaining requirements as Listed in this section of RFP. TRAFFIC SIGNAL MAINTENANCE CONTRACT SERVICES SCOPE OF WORK 7. Signal Shut Down, Signal on Flash, Spare Equipment, Salvaged Equipment and New Traffic Signals a. CONTRACTOR understands and agrees to perform work and requirements as listed in these sections of RFP. Underground Service Alert (Dig Alert} Monitoring 1. CONTRACTOR will provide service, as directed bythe City, to adequately mark alltraffic signal conduits, traffic signal interconnect/communication lines (twisted copper or fiber), and equipment as well as streetlights on behalf of the City in accordance with the California Government Code Section 4216 at seq. 2. As required by this RFP to monitor and track the marking of any affected intersections, CONTRACTOR will establish an Intersection Record Log with the USA notification and corresponding action noted in the controller and provide a copy to the City. 1. CONTRACTOR will provide warranty services as described in this RFP for new equipment installed by CONTRACTOR with a material and workmanship warranty for one (1) year after acceptance. 2. CONTRACTOR will notify the City where parts or materials become defective during this warranty period, so that the warranty may be exercised. 3. CONTRACTOR will exercise maintenance and replacement covered by the warranty, and servicing of traffic signals wilt be performed at the expiration of the warranty. 4. CONTRACTOR agrees to the terms for warranty service compensation as described in this RFP. ATTACHMENT C COST PROPOSAL SCHEDULES COST PROPOSAL -SCHEDULE A FLAT RATE MAINTENANCE SCHEDULE Item Description Total Annual Quantity Unit Unit Price Amount I. Preventive Maintenance (Traffic Signal System: includes safety lights & 43 Per Intersection $ $ illuminated street name signs) I. Preventive Maintenance (Speed Feedback Signs) 14 Per Intersection $ $ III. Preventive Maintenance (In - Pavement Flashing Crosswalk 15 Per Intersection $ $ Lights) IV. Preventative Maintenance (Pedestrian Hybrid Beacon Overhead and other) 3 Per Intersection $ $ V. Underground Service Alert - USA Per USA $ $ (Dig Alert Service) TOTAL COST OF PROPOSAL ITEMS (I, II, Ill, IV) $ Special Note: The flat rate fee represents total compensation for all labor, material, equipment, and vehicles necessary to provide the corresponding tasks. COST PROPOSAL SCHEDULE "B" SCHEDULED REPAIR SERVICES Item No. Description Unit Price 1. Replace Type A Detector Loop (1 to 4loops) $ Per Loop 2. Replace Type A Detector Loop (5 or more loops) $ Per Loop 3. Replace Type D Detector Loop (1 to 4loops) $ Per Loop 4. Replace Type D Detector Loop (5 or more loops) $ Per Loop 5. Replace Iteris Video Detection Unit $ Per Unit 6. Remove & Replace Vehicular LED Face $ Per Face* 7. Remove & Replace Pedestrian LED Face $ Per Face* 8. Remove & Replace Pedestrian Push Button $ Per Button* Special Note: The unit price represents total compensation forall labor. material, equipment, and vehicles necessaryto complete the corresponding task. For any work not listed on Schedule B. the Contractor shall submit a costproposal to the City prior to performing the work. *Pricing is when completed during Regular Time Hours COST PROPOSAL SCHEDULE "C" EMERGENCY RESPONSE SERVICES List the position titles and responsibilities of personnel that will be providing emergency response services to the City per this RFP. PERSONNEL Position Title: Traffic Signal Maintenance Superintendent Descrintion: Hourly Straight Time Hourly Overtime Title: Engineering Technician $ Description: Title: ITS Traffic Signal Technician $ Description: Title: Lab Technician $ Description: Title: Construction Foreman $ Description: Title: ITS Journeyman Construction Electrician $ Description: Title: Construction Laborer $ Description: Title: $ Description: Title: $ Description: 3 N R COST PROPOSAL SCHEDULE "C" EMERGENCY RESPONSE SERVICES CONT. VEHICLES AND EQUIPMENT The vehicles and equipment listed hereon may not accurately reflect the rolling stock used by your firm. For those vehicles and equipment that are not used by your firm, cross out and mark as "N/A" to indicate that the vehicle or equipment is not available or necessary for the emergency response services requested in this RFP. PickupTruck $ Per Hour ServiceTruck $ Per Hour CraneTruck $ Per Hour Altec/TeslaTruck $ Per Hour ConcreteSaw $ Per Hour AirCompressor $ Per Hour $ Per Hour $ Per Hour $ Per Hour $ Per Hour $ Per Hour $ Per Hour $ Per Hour $ Per Hour $ Per Hour Anyeq uip ment not listed willbe paid percu rrent Ca Itrans equipment rates. The City will pay a maximum traveltimeofonehourin each direction. MATERIAL MARK-UP material mark-up willnotexceed 15 %of supplier's invoice price (cost) thatwill be furnished to the City in any cost proposal for emergency response work. Attachment C Crosstown Proposal PROPOSAL FOR City of Rosemead REQUEST FOR PROPOSAL NO. 2024-16 TRAFFIC SIGNAL MAINTENANCE SERVICES SUBMITTED BY: Crosstown Electrical & Data, Inc. lectrica 5 r � L-kx:Inc. W,'�,; Uaitei,trx:. PROPOSAL DUE: MAY 23, 2024 AT 10:30 AM City of Rosemead RFP for Traffic Signal Maintenance Services, No. 2024-16 Due Date: May 23, 2024 May 23, 2024 Ms. Danielle Garcia City of Rosemead 8838 E. Valley Boulevard Rosemead, CA 91770 Dear Ms. Garcia: CIP oTvn Electrical r Data, Inc. Crosstown Electrical and Data Inc. ("Crosstown") is pleased to submit this proposal in response to the City of Rosemead's request for proposal for Traffic Signal Maintenance Services. Crosstown is a local Southern California based Electrical & General Contractor specializing in Traffic Signal Maintenance, installation of Electrical and ITS Infrastructure, fiber optics, copper, wireless, communications, closed circuit television systems, traffic signal installations and modifications. In 2020, Crosstown acquired Computer Service Company (CSC) which has been in the Traffic Signal Maintenance business for over 40 years. With CSC's personnel staying in place, the company's prior work experience has become part of Crosstown and working in unison we are an extremely strong team that provides quality traffic signal maintenance services as well as any and all necessary traffic signal related construction should the need arise. Crosstown's Traffic Signal Maintenance division currently employs professional IMSA certified traffic signal/street light electricians and an operational staff consisting of dispatchers, billing specialists, customer service representatives, purchasing agent, and management team. Crosstown intends to use in-house personnel and equipment required to service the City of Rosemead's (43) signalized intersections, (13) Flashing in -pavement crosswalks, and (12) speed feedback locations. We support the International Municipal Signal Association (IMSA) training procedures with all of our technicians obtaining advanced certification through in-house training and participation in IMSA certification courses. The specialized experience and professional competence of Crosstown's personnel is identified in the personnel section of this response. Please note that Crosstown maintains an A & C-10 License, No. 756309. We are also registered with the Department of Industrial Relations, No. 1000000155. Our main office is in Irwindale, CA which is conveniently located only 12 miles from Rosemead's City Hall. Our firm is very confident that we can provide superior service and we have the experience necessary to meet all of the expectations set forth in the Service Scope provided. Thank you for your time and consideration and we look forward to serving the city of Rosemead as their Traffic Signal Maintenance Team. Bes egard , Dave ee anc — resident Phone: ( 6) 813-6693 Dave0crosstowndata.com Page 11 City of Rosemead RFP for Traffic Signal Maintenance Services, No. 2024-16 Due Date: May 23, 2024 TABLE OF CONTENTS 0"', � Data, kic. 1. Cover Letter...................................................................................................................1 2. Table of Contents......................................................................................................... 2 3. Company Information/ Background...........................................................................3 4. Qualifications of Management Staff and Key Personnel...........................................4 5. Company Experience/ References..............................................................................6 6. Understanding of Scope and Work Proposal............................................................. 9 7. Cost Proposal and Attachments...............................................................................12 • Cost Proposal - Uploaded in Separate File Via Planet Bids • Signed Addendums • Technician Resumes • Technician Certifications • Copy of CSLB License • Negative History I Page 21 City of Rosemead RFP for Traffic Signal Maintenance Services, No. 2024-16 Due Date: May 23, 2024 Ctr 71 'Dat COMPANY INFORMATION/BACKGROUND Crosstown Electrical & Data, Inc. was incorporated in 1998 and has been providing Electrical, ITS and traffic signal services successfully for the past 25 years. Crosstown is 100% owned and operated by Mr. David Heermance. We currently have 135 employees with the qualified staff necessary to perform the tasks and services required of this request for proposal. Crosstown has good relationships with many cities throughout California and multiple traffic signal maintenance contracts currently in effect that are similar to this RFP, such as the city of San Dimas, Maywood, and Downey. See reference section for additional projects and details. Crosstown maintains a Class "A" General Construction license and a class "C-10" Electrical license, No. 756309, Expires 11/30/24. We are registered with the Department of Industrial Relations, DIR # 100000155. Crosstown complies with the California Labor Code. Pursuant to said regulations entitled: Federal Labor Standards provisions; Federal Prevailing Wage Decision; and State of California Prevailing Wage Rates, respectively. Crosstown complies with the Copeland Anti- kickback Act (18 USC 874 C) and the implementation regulation (29 CFR 3) issued pursuant thereto, and any amendments thereof. Company Name: Legal Form of Company: License no.: Federal Employer ID #: DIR #: Primary Project Contact: Telephone Number: Cell Phone: Email: Corporate Office: Page 31 Crosstown Electrical & Data, Inc. Corporation 756309 22-3611877 1000000155 Jerry Davis: Senior Operations Manager (951) 738-1444 (951) 260-3694 idavisCDcrosstowndata.com 5454 Diaz Street Irwindale, CA. 91706 (626) 813-6693 City of Rosemead RFP for Traffic Signal Maintenance Services, No. 2024-16 Due Date: May 23, 2024 Ele ITalL Dat STATEMENT OF QUALIFICATIONS Crosstown's technicians are skilled and regularly engaged in traffic signal maintenance as well as performing underground Service alerts (USA's). References from other cities in which we provide Traffic Signal Maintenance services is provided below. Crosstown has the resources and experience to provide cost effective and quality professional services to the city of Rosemead KEY PERSONNEL / QUALIFICATIONS A. Crosstown's Qualified Maintenance Personnel Crosstown will maintain an adequate level of labor resources as required by the Scope of Work. The designated manager will have full involvement in the work effort. The following key personnel and support team will be associated with the fulfillment of this Scope of Work and performance of specified tasks. All equipment will be Cal -OSHA certified and Each of our technicians are skilled and meet or exceed the standards set forth in the city's request for proposal for IMSA certifications with the following qualifications: a. Jesus Sanchez - Maintenance Technician / IMSA Field Technician Level III: Mr. Sanchez has over 40 years of experience in the traffic signal maintenance industry and has a great reputation for troubleshooting and solving complex issues. His work ethic and knowledge is a true asset to Crosstown and each city that Mr. Sanchez is able to work with. Please see attached resume for additional information. b. Shea Grotke- Maintenance Technician/ IMSA Field Technician Level III: Shea has a Bachelor of Arts in Computer Science from Cal State San Bernardino. He has experience as a General Maintenance Supervisor of a Building Complex and working in General Construction for Shimmick. Shea joined Crosstown in March of 2020 and has his IMSA Work Zone Safety and Traffic Signal Level I, Il, and III certifications. Shea is also an IBEW Union Traffic signal Maintenance Technician, he is bucket truck certified, and trained in Iteris Video Detection systems, Gridsmart Video Detection systems, and Econolite Controller Programming. He has currently been providing Maintenance services in the cities of Laguna Hills, West Hollywood, Maywood and Los Alamitos. Please see attached resume for additional information. c. Haresh (Harry) Vaidya — Maintenance Technician / Journeyman Electrician / IMSA Field Technician Level III: Mr. Vaidya possesses strong technical skills and the ability to collaborate with others. He has over 30 years of experience in the industry and his strengths include the installation, repair, and replacement of complex electrical and electronic equipment in the field and in production settings. Please see attached resume for additional information. Page 41 City of Rosemead RFP for Traffic Signal Maintenance Services, No. 2024-16 G'j rus" Wr1 Due Date: May 23, 2024 ElectricalL 'Data, Inc. B. Crosstown's Management Contacts and Support Staff a. David Heermance, President - Mr. Heermance is the President and CEO of Crosstown Electrical & Data, Inc. which has been providing Electrical and communication services since 1998. He holds a General Construction Class A license as well as an Electrical Class C-10 License and has led Crosstown to experience continual growth and success each year. Mr. Heermance brings over 40 years of overall experience in the installation, operation, maintenance and management of electronic equipment, communications, traffic signals and fiber optic systems to his team. He has in-depth knowledge and understanding of data communications, fiber optics, video, and their application to traffic signals and Intelligent Transportation Systems. Furthermore, Mr. Heermance has developed exceptional management skills in relation to construction and maintenance and ensures that each project is completed successfully and with a satisfied customer. b. Jerry Davis — Senior Traffic Signal Maintenance Operations Manager: As Senior Operations Manager Jerry is also the Contact Compliant Manager for this contract. He is responsible for providing strong strategic leadership for the company by working with other management staff and ownership to establish long- range goals, strategies, plans and policies. As well as plan, develop, organize, implement, direct, and evaluate the organization's fiscal function and performance, Jerry works closely with our entire team as well as our clients. He is responsible for the day-to-day direction, oversight and quality control of and delivery of service on this contract. Jerry has over 35 years of experience in traffic signal construction, maintenance, and service operations, many of those years have been spent in high profile leadership roles. Jerry worked many of his years in this industry as an IBEW Union journeymen electrician, foreman, and general foremen and as a Project Engineer for Steiny & Co. Jerry came to CSC in early 2013 to oversee all aspects of the company's operations and now manages all Traffic Signal Maintenance operations at Crosstown. He is an active IMSA Member and holds his IMSA Work Zone Safety, Level I and Level II Traffic Signal Field Technician Certifications. c. Ralph Maciel — Inventory / Warehouse Manager: Ralph has been with CSC for 19 years and came over to Crosstown in 2020. Ralph is in charge of ordering the equipment that is needed on a day-to-day basis and ensuring that the supplies stay well stocked. His knowledge of traffic signal equipment has been a vital asset in keeping our warehouse stocked with all the equipment, tools, and supplies needed to keep our city's intersections running and looking great. d. Dan Bylund — Purchasing / IT System Administrator: Dan has a BA in Business and is a Certified Microsoft Professional. He has been with the company for over 5 years and is currently working with our Web -based Maintenance Management System (MMS). This real time work monitoring program (Sales Force) allows the cities to see how the preventative and response maintenance is going on a day-to- day, hour -by -hour time basis. Dan is our liaison with the companies we purchase our equipment through. He also is involved with our monthly invoicing to the cities. Page 51 City of Rosemead RFP for Traffic Signal Maintenance Services, No. 2024-16 Due Date: May 23. 2024 C. Subcontractor (As -Needed) Smithson Electric — Loop installation Chris Zell 1938 E. Katella Avenue Orange, CA 92867 chris(a)smithsonelectric.com PAST EXPERIENCE/ REFERENCES CrQ�owwjz ElectricalR,. Data,lnc. A. List of Past/Current Representative Projects and Contact information. City of San Dimas (36 Intersections, Traffic Signal Maintenance & Emergency on Call Services) (Current) Chase Buckelew, Public Works Maintenance Superintendent 245 East Bonita Avenue, San Dimas, CA 91773 (909) 394-6270 cbuckelew(aci.san-dimas.ca.us City of Hemet (41 Intersections, Traffic Signal Maintenance & Emergency on Call Services) (Current) Matt Devore, Facilities Maintenance Technician 3777 Industrial Avenue, Hemet, CA 92545 (951) 765-3710 mdevore(d-)citvofhemet. org City of Maywood (Traffic Signal Maintenance & Emergency on Call Services) Able Hernandez (Current) 4319 East Slauson Ave., Maywood, CA 90270 (323) 562-5700 abet.hernandez(a)citvofmaywood.org City of Downey (101 Intersections, Traffic Signal Maintenance & Emergency on Call Services) (Within Past 5 Years) Edwin Norris, Deputy Director of Public Works 11111 Brookshire Ave., Downey, CA 90241 (562)904-7110 enorris(@downeyca.org Page 61 City of Rosemead RFP for Traffic Signal Maintenance Services, No. 2024-16 C,j'�g OWI"2 Due Date: May 23, 2024 Electrical c- � Data, h c. City of Laguna Hills (49 Intersections, Traffic Signal Maintenance & Emergency on Call Services) (Within past 5 years) Kenneth Rosenfield, Director of Public Works 24035 EI Toro Road, Laguna Hills, CA 92653 (949) 707-2655 kronsenfield(a)-ci.laQu na-hills.ca.us City of EI Monte (73 Intersection, Traffic Signal Emergency on Call Services) Frank Drevdahl, Public Works Administrative Analyst (Within past 5 years) 3990 Arden Drive, EI Monte, CA 91731 fd revdah lOelmonteca.gov City of Monterey Park (63 Intersections, Traffic Signal Maintenance & Emergency on Call Services) (Within past 5 years) Cesar Vega, Civil Engineer Associate 320 W. Newmark Avenue, Monterey Park, CA 91754 (626) 307-1320 cvega(M monterevoark. ca.gov Page 71 City of Rosemead RFP for Traffic Signal Maintenance Services, No. 2024-16 Due Date: May 23, 2024 CROSSTOWN CORPORATE STRUCTURE Page 81 Electricma, Inc. 'truction {round Fiber Optic DiNsion n Jp Nelson, Superintendent 6t Fiber Optic Abrah: Technicians Gene, City of Rosemead RFP for Traffic Signal Maintenance Services, No. 2024-I6 � Due Date: May 23, 2024 eiecc - Da UNDERSTANDING OF THE SCOPE OF WORK AND WORK PROPOSAL The following sets forth Crosstown Electrical & Data's (Crosstown's) approach and understanding to accomplishing the tasks outlined in the Scope of Work (SOW). General Crosstown will have all required tools, materials, equipment, apparatus, facilities and skilled labor services available to perform all work necessary for this RFP, including but not limited to maintain and repair the traffic signals and safety lights in the City in compliance with current City standards and specification. A hydraulic bucket truck capable of reaching a height of at least 35 feet above the roadway surface will be available. A computer laptop for programming, maintenance and testing of traffic signal controllers and equipment will be provided to our technicians. Crosstown will provide all vehicles and traffic control necessary by our Technicians and vehicles will be equipped with permanently mounted warning beacon/strobe lights, traffic cones, construction warning signs. Traffic control/lane closures will conform to the California Manual on Uniform Traffic Control Devices. Crosstown will maintain a valid Class A and Class C-10 contractor license. Contractor license No. 756309 which expires on 11/30/24. We will also apply for and maintain a current City of Rosemead Business license throughout the duration of the agreement. Crosstown will pay prevailing wages pursuant to Labor Code section 1771 and is registered with the Department of Industrial Relations, DIR #1000000155. Crosstown's assigned signal technician will be available to meet with the City's designated representative as needed and agreed upon mutually, to discuss signal maintenance activities. Crosstown will provide and maintain emergency service response to the City's traffic signals and safety street lights on a 24 hour a day, seven days a week basis, including all holidays. Crosstown will provide emergency contact information to the city and will provide technicians with appropriate communications for dispatch. Crosstown will provide a quarterly nighttime inspection report of all signalized intersections for safety. We will also be available for any additional services required by the City. Crosstown is able to self perform most work, except loops, and has the staff and resources to gear up quickly should the need arise. Page 91 City of Rosemead RFP for Traffic Signal Maintenance Services, No. 2024-16 Due Date: May 23, 2024 C)t ca1L '�tWrlc? PREVENTATIVE MAINTENANCE Crosstown will provide a routine, comprehensive preventive maintenance program to minimize the incidence of outages and malfunction; reduce complaints; and extend the useful life of the traffic signal equipment. Crosstown agrees to use a preventive maintenance checklist form approved by the City, however, a sample checklist is provided below as an example of what Crosstown would propose to use. Crosstown will also provide one electronic copy of the maintenance checklist the City following each inspection and maintain a copy of the checklist in the controller cabinet as well as at our office as part of our records. Crosstown will include monthly inspections at each signalized intersection. As noted in this RFP, inspections may include the following, but not limited to, during a typical monthly preventative maintenance inspection: • Walk the intersection and visually inspect all signal heads for proper operation, alignment, broken lenses, loose and missing parts. All traffic heads and pedestrian heads found out of alignment will be properly aligned and secured. All other equipment found loose, missing or damaged shall be secured, replaced, or repaired. Depress all pedestrian push buttons and observe the proper timing and display. • Depress all the pedestrian push buttons and observe the proper timing and display. • Report all observed issues to the City Representative(s) as discovered. Once • reported, correct all observed problems as soon as possible. • Examine the functioning of the controller, in relation to the traffic. Correct functional problems as soon as possible and report functional and timing problems to the City Representative. • Observe and check for proper operation of the detector loops, amplifiers, video detection, CCTV's and pedestrian push buttons, and adjust or repair as necessary. Adjust or re -tune detector amplifiers. For intersections with video detection, verify camera operation by monitoring the vehicle call on the video monitor and detector cards.Adjust and/or re -tune detector amplifiers and correct substandard splices, as necessary. • Report improper detection operation and causes to the City Representative. • Inspect all load switches, photo -cells, dials, controller cabinet switches, relays, clocks, cabinet locks, cabinet mechanisms, cooling fans, filter etc., and make routine adjustments or minor repairs, if necessary. Crosstown will make arrangements to promptly fix those deficiencies which cannot be corrected immediately. • Check and adjust fan operation. • Check the filter for a tight fit and tape if required. Page 101 City of Rosemead RFP for Traffic Signal Maintenance Services, No. 2024-16 G'1 �S�W12 Due Date: May 23, 2024 EleetricalL ' Data,lnc. • Clean and vacuum the cabinet as necessary. • Examine cabinet interior for water, excessive dampness, plant intrusion, and animal/insect infestation. Determine cause and correct the condition. • Inspect BBS (If so equipped) to ensure unit is fully charged. Check all battery connections to ensure they are clean and secure. Report improper operation to the City Representative. • Perform a nighttime check of safety lights at all signalized intersections. as Complete record keeping as required by the City. Monthly inspections will include items shown on the sample standard checklist below and any additional items appropriate for the intersection and/or requested by the City. Cro�totivrz ..... WIN . Electrical Data. Inc. PREVENTIVE MAINTENANCE REPORT Date: Ratter74rkwp7 Tech: Ord.1m Arrive Tes / Fre O Alert Depart racy O Oak yes ❑ Michael Follow-up repurled7 O No ❑ Shea Oeavipelmt M 1011 w up raeuaad: O Other. Commands / Recononendadonc Clean Cabinet of dirt/dust Controller lamp and door switch O Conflict Monitor Indications Recall all phases 1 cycle Fan/ThermostM operation Filter Q sepre—: _ O Doors fit/Gaskets 0 Locks/Ninges Visual check detector operations Verify timing sheet O Field block terminal tightened O Logged In visit Battery ❑ R.O. one: CCN Camera sww see_ Hots: Mark ens Ooa e,dlddwrp. Page id Lamps including ped "indication ped push buttons ped directional plates hole covers g hardware inspection of loops/camera inspection for pot holes & blacktop Inspection of regulatory signs December 2020-W6 City of Rosemead RFP for Traffic Signal Maintenance Services, No. 2024-16 Due Date: May 23, 2024 Electrical !ft Dat MAINTENANCE RECORDS • Crosstown will create and maintain an inventory list of the equipment in the controller cabinet at each location. The inventory shall include the model. manufacturer, serial number. and quantity of each piece of equipment and installation date. The inventory list shall be continuously updated, and a copy shall be furnished to the City Representative every four (4) months in a Microsoft Excel spreadsheet. Crosstown understands and agrees to perform work and requirements as listed in this section of the RFP. SCHEDULED REPAIR WORK • Crosstown will investigate and determine the corrective requirements for each reported malfunction, failure, or outage of the traffic signal system, including the communication network. • Crosstown will repair or replace equipment and components that have failed, deteriorated, or malfunctioned from the normal operation of the traffic signal system (including controllers and battery backup systems). • Crosstown will perform all required steps to submit work proposals as indicated in this section of the RFP. EMERGENCY RESPONSE WORK Crosstown understands that the City may request emergency response work to the traffic control system that is not covered by preventative maintenance and scheduled repairs. Crosstown will provide and maintain emergency service response on a twenty-four (24) hour a day, seven (7) days per week basis (24/7), including all holidays. This work will be performed on a time and materials basis in accordance with the unit cost provided in the Cost Proposal. Crosstown will provide the City with a contact name and phone number of personnel responsible for 24/7 services. It is understood that the unscheduled or emergency work could also be during regular business hours or after regular hours and we agree to perform work as required by this RFP. NEW TRAFFIC SIGNALS Crosstown will maintain any new traffic signals, safety lights, flashing beacons, and appurtenant devices as they are being installed, or become a part of the maintenance requirements of the City at the same rates stated per intersection in our proposal. Page 121 City of Rosemead RFP for Traffic Signal Maintenance Services, No. 2024-16 CI'arJiSWl2 Due Date: May 23, 2024 Electri", 'Data, Inc. If requested by the City, Crosstown will provide support and review of new traffic signal turn -ons. MONTHLY ACTIVITY REPORT Crosstown will provide a computerized monthly activity report to the City Representative by the fifteenth (15th) working day of each month for the previous month's activities. The report Mill be provided both as a printout and as a Microsoft Excel Spreadsheet compatible computer file transmitted by email and attached to the monthly invoice. The monthly activity reportwill include the following: • Preventive Maintenance: Crosstown will note the time and date the preventive maintenance was performed. • Scheduled Repairs: Crosstown will provide a complete record of all work that was performed on the traffic signal equipment during the previous month including the date and time, make, model, and serial number of any major components or other equipment that was newly installed at each intersection. Emergency Response Work: Crosstown will note the time the service calls were received, time arrived at the intersection, the response time, nature of the problem, the number of hours spent for each repair, materials used, whether the activity is related to an accident or vandalism, and a special listing of intersections with three or more calls in one month RESPONSES AND SERVICE CONTRACTOR will provide response and service on a twenty-four (24) hour, seven (7) days per week basis. If for any reason a signal installation becomes partially or completely inoperable, immediate action will be taken to protect the public. CONTRACTOR will provide the City with contact name(s) and phone number(s) of personnel responsible for 24/7 services. CONTRACTOR understands that the maximum response times shall be as follows: • Emergency and accident maintenance - one (1) hour • Replacement of bumed-out signal faces - two (2) hours • All other signal maintenance -twenty-four (24) hours • Safety lighting -twenty-four (24) hours Page 131 City of Rosemead RFP for Traffic Signal Maintenance Services, No. 2024-16 Due Date: May 23, 2024 Elec "alL oa NEGATIVE HISTORY Crosstown does not have any alleged significant prior or on-going contract failures, or criminal litigation, however Crosstown does have Civil litigation cases which are pending and have occurred over the past 5 years. Please see attached list of disclosures for civil litigation cases.. COST PROPOSAL Please see cost proposal uploaded under separate cover via Planet Bids. FINANCIAL STATEMENT Our firm is financially strong and bondable and we have an excellent reputation for providing quality service to various cities and government agencies throughout Southern California. Crosstown has a 3 year average of over 30 million dollars in revenue. INSURANCE Crosstown agrees to meet the insurance requirements set forth in this RFP. ATTACHMENTS • Cost Proposal - Uploaded in Separate File Via Planet Bids • Signed Addendums • Technician Resumes • Technician Certifications • Copy of CSLB License • Negative History Page 141 MAYOR: STEVEN LY MAYOR PRO TEM: SANDRA ARMENTA COUNCILMEMBERS; MARGARET CLARK POLLY Low SEAN DANG City of Wosemead M38 E. VALLEY BOULEVARD ROSEMEAD. CALIFORNIA 91770 TELEPHONE (626)569-2100 FAX (6261307-9219 ADDENDUM NO.1 To all prospective Contractors under Request For Proposal No. 2024-16 The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP Documents and any previously issued addenda remain in full force and effect, except as modified by this Addendum, which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal. 1. Proposal Submittal Deadline The Proposal submittal deadline has been changed as noted herein, and modifies the deadline stated in the RFP. The new Proposal submittal deadline is 10:30 am on May 23, 2024. 2. Acknowledgement of Addendum No.1 Each proposer shall acknowledge receipt of this addendum in their submitted proposal. Failure to provide such acknowledgement shall render the proposal as non-responsive and subject to rejection. If you have already submitted a response, this addendum will invalidate your response and you must submit a new response before the due date specified. Except for the changes noted above, all other requirements and provisions of the originally issued Request for Proposal shall remain in effect. Danielle Garcia Public Works Fiscal and Project Manager Issued May 20, 2024 1 AC GE RECEIPT OF ADDENDUM NO.1 CROSSTOWN ELECTRICAL & DATA, INC. Bidders S ature Company DAVID P. HEERMANCE. PRESIDENT MAYOR: STEVEN LY MAYOR PRO TEM: SANDRA ARM1 A COUNCIL MEMBERS: MARGARET CLARK PoLLY Low SEAN DANG City of 1psemead 8838 E. VALLEY BOULEVARD ROSEMEAD, CALIFORNIA 91770 TELEPHONE (626) 569-2100 FAX (626) 307.9218 ADDENDUM NO.2 To all prospective Contractors under Request For Proposal No. 2024-16 The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP Documents and any previously issued addenda remain in full force and effect, except as modified by this Addendum, which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal. 1. RFP Revision (Section G) Section G of the RFP document is hereby revised to include the following: Minimum Qualifications and Reference Contact Information a. Contractor's License The Contractor shall possess a valid, current and in good standing California Class A or Class C-10 License and a C-31 Contractors License issued by the California State Contractor Licensing Board. A copy of the contractor's license number and date of expiration shall be included in the submitted Proposal. Failure to produce and possess the specified license will render the Proposal as non-responsive. b. Qualified Personnel All equipment shall be CAL -OSHA Certified and the Contractor shall have on - staff, certified personnel with the following qualifications: 1. Level Three technician with certification by the International Municipal Signal Association (IMSA) with at least three (3) years' experience in traffic signal repairs; 2. Level Two technician with certification by the International Municipal Signal Association (IMSA) with at least three (3) years of experience in traffic signal repairs. The submitted Proposal shall identify by name the certified personnel who will be available and would be assigned to provide traffic signal maintenance services to the City. c. Company Background The Contractor shall be skilled and regularly engaged in traffic signal maintenance as well as performing Underground Service Alerts (USA's). Provide a minimum of three (3) references from other municipal, city, or county governmental agencies for which the Contractor is currently providing the services described in this Solicitation must be provided. Provide an additional two (2) references for which the Contractor previously provided the services described in this Solicitation within the last five (5) years. All listed references shall be a municipal, city, or county governmental agency. d. Negative History The Contractor shall include in its Proposal a complete disclosure of any alleged significant prior or on-going contract failures, any civil or criminal litigation or investigation pending which involves the Contractor or in which the Contractor has been judged guilty or liable within the last five (5) years. If there is no negative history to disclose, the firm shall affirmatively state in its Proposal there is no negative history to report. Failure to comply with the terms of this provision may disqualify any proposal. The City reserves the right to reject any proposal based upon the firm's prior documented history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failures to meet contract milestones or other contractual failures. 2. RFP Additional Section The RFP document is hereby revised to include the following passage as Section M: Section M. Wages Paid to Contractor's Workers Pursuant to California Labor Code Article 2, Wages, Section 1770 et seq., the work described herein is a "public work" as defined by this Article of the Labor Code and requires payment of prevailing wages pursuant to Labor Code Section 1771. Contractors are advised to familiarize themselves with this provision and with Departmental of Industrial Relations opinions and interpretations relative to traffic signal maintenance. Failure to comply with the Labor Code may result in imposition of statutory penalties enumerated in Labor Code Section 1775. 3. Question and Answers Question 1: With the nature of work for this contract being Electrical in nature, would the City please confirm that a C-10 Electrical Contracting license is acceptable for performing the work? Answer 1: The City would consider an A License or combination of C-10 and C-31 License contractor as acceptable. Question 2: Would the City please provide a list of intersections and other devices, such as IRLS, RRFBs, and Flashing Beacons? Answer 2: Please see Attachment A for a list of intersections and devices. Question 3: Cost Proposal Schedule B Scheduled Repair Services #5 Replace Iteris Video Detection Unit: Does the city mean a camera or the complete system? Answer 3: Please provide the cost for both scenarios; replacement of the complete system and camera only. Question 4: On Cost proposal Schedule B, Can you please specify the model of the Iteris Video Detection Unit and is that a complete system with cameras or (1) camera only? Answer 4: The model of the video detection unit is Iteris RZ4 or Vector Edge 2. The city would like the unit/cameras to be replaced like for like as a preference if possible. If replacement of like for like is not possible the Contractor and City will negotiate in good faith to determine potential options for replacement. 4. Acknowledeement of Addendum No. 2 Each proposer shall acknowledge receipt of this addendum in their submitted proposal. Failure to provide such acknowledgement shall render the proposal as non-responsive and subject to rejection. If you have already submitted a response, this addendum will invalidate your response and you must submit a new response before the due date specified. Except for the changes noted above, all other requirements and provisions of the originally issued Request for Proposal shall remain in effect. Da�ud(a W. (4 Danielle Garcia Public Works Fiscal and Project Manager Issued May 21, 2024 RECEIPT OFOADDENDUM NO.2 CROSSTOWN ELECTRICAL & DATA, INC. Company DAVID P HEERMANCE, PRESIDENT C 9 ry 7xvf) Elec:trxalc-Dala,lrx.;. PROFESSIONAL SUMMARY JESUS SANCETZ TRAFFIC SIGNAL TECHNICIAN 5454 Diaz St., Irwindale, CA 91706 626-813-6693 • 626-869-0192 Fax Mr. Jesus Sanchez has over 40 years of experience in the traffic signal maintenance industry and is well known for his problem solving skills and willingness to help others. He is extremely knowledgeable and hard working. CERTIFICATIONS • IMSA Traffic Signal Field Technician Certifications, Levels I, II, and III • IMSA Work Zone Temporary Traffic Control Technician Certification • NEC Licensed Journeyman Electrician, #129961 ldLISIXCIAll Crosstown Electrical & Data, Inc. —Traffic Signal Technician 2022 — Current • Provide Technical Support for Traffic Signal Systems • Field Testing and Repairs • Troubleshooting, traffic signals, highway lighting • Perform conflict monitor testing • Perform general monthly traffic signal maintenance for various cities • Technical assistance • Aim signals and head and change our bulbs as needed • Oversight of Technician Training and Quality Control. • Vehicle Detection troubleshooting and programing. • Cabinet and Controller Testing, Trouble Shooting, Repairs and Programing • Lab Technician Supervisor • Proficient with TS1, TS2, and 332 Controller cabinets, troubleshooting loop detection St. Francis Electric, Inc.. —Traffic Signal Technician and Lab Technician Supervisor 2017-2022 • Performed traffic signal maintenance for various cities. • Performed field testing and repair. Econolite —Traffic Signal Technician 1973-1980 and 2002-2017 • Repair of Controllers, Controller Cabinet building • Factory Service and Special Projects • Computer Repair, Install and Repair controllers, Building Systems, Cabinet testing RECENT REFERENCE PROJECTS: • City of Azusa Traffic Signal Preventative Maintenance and Technical Support • City of San Dimas Traffic Signal Preventative Maintenance and Technical Support • City of EI Monte Traffic Signal Preventative Maintenance and Technical Support • City of Bell Traffic Signal Preventative Maintenance and Technical Support • City of Chino Hills Traffic Signal Preventative Maintenance and Technical Support • City of Beaumont Traffic Signal Preventative Maintenance and Technical Support • City Maintenance 2007-2017 for Econolite for various cities to include Fullerton, Costa Mesa, Downey, Newport Beach, Buena park, Bell Gardens. CIT) �tti�l Ekn;irrc:al� —Oata,kx;. EDUCATION SHEA GROTKE TRAFFIC SIGNAL TECHNICIAN 5454 Diaz St., Irwindale, CA 91706 626-813-6693 • 626-869-0192 Fax Bachelor of Arts Degree, Computer Science, California State San Bernardino CERTIFICATIONS • IMSATraffic Signal Field Technician Certifications, Levels I, II, and III • IMSA Work Zone Temporary Traffic Control Technician Certification WORK HISTORY Crosstown Electrical & Data, Inc. / CSC — Traffic Signal Technician 2019—Current • Provide Technical Support for Traffic Signal and communication systems • Perform controller programming • Perform conflict monitor testing and programming of conflict monitor keys • Perform general monthly traffic signal maintenance for various cities • Verify detection systems and coordinate loops • Aim signals and head and change our bulbs as needed • Perform replacement of poles/cabinets that are knocked down • Iteris, Econolite & GridSmart Video Detection, Installation, Programming &Troubleshooting • CMU & MMU Testing & Installation • Streetlight & ISNS Maintenance & Repair • McCain & Econolite Controller Installation & Programing • Polora PPB Installation, Programming & Troubleshooting • Controller Cabinet Installation and Replacement • Traffic Signal Turn -On Support for various contractors and agencies Steiny, Inc. — Signal Construction • Performed labor on the Signal installation crew 2017-2019 GSI and Crane Development — General Construction Labor 2005-2017 • Perform general construction labor on roadways RECENT REFERENCE PROJECTS: • City of Laguna Hills Traffic Signal Maintenance • City of Maywood Traffic Signal Maintenance • City of Los Alamitos Traffic Signal Maintenance • City of West Hollywood Pedestrian Flashing Beacon Maintenance • City of West Hollywood City -Wide Street Light Maintenance & Repair • City of Azusa Flashing Crosswalk & Radar Speed Sign Installation, Maintenance & Repair • Technical Support for the OC 405 Project to include controller programming and Gridsmart camera installation and programming. Ocall� ElectricalL � Data, Inc. PROFESSIONAL SUMMARY HARFSH (HARRY) VAIDYA TRAFFIC SIGNAL TECHNICIAN 5454 Diaz St., Irwindale, CA 91706 626-813-6693 • 626-869-0192 Fax Experience and corresponding expertise has resulted in ELECTRONIC and ELECTRO -MECHANICAL TECHNIC ability to collaborate with engineers on prototypes ar assembling, troubleshooting electronics, electrical equ knowledge of keypads, motor controllers, programme equipment. Adept at reading blueprints and record-keepii In-depth knowledge of NEC/PC diagram, electronic part: Knowledge of 110V/220V/480V machinery power line i company lighting systems. Knowledge of 208V/277V/480 Key Strengths Include: designs. Highly proficient at maintaining, nent and mechanical systems. Extensive timers, voltage consumers, and testing Self -motivated flexible and detail -oriented. and AC/DC high/low voltage power supply. circuit breakers. Knowledqe of commercial • Install, repair, and replace complex electrical/electronic equipment in both field and production settings. • Change transformers at high/low voltage and repair motor controllers. Replace UPS (Battery Back unit) as well as changing circuit breakers and repairing in field wiring/unit. • Strong mechanical aptitude in a variety of work environments. CERTIFICATIONS/ TRAINING IMSA Traffic Signal Field Technician Certifications, Levels III • 30 HOUR OSHA CERTIFIED • Licensed Journeyman Electrician • HVAC Systems Training Plus E.P.A. 608 Universal Certified Brownson Technical School - Anaheim, Ca Logic Control/PLC/Computer Operations Certified Southern California Institute of Technology - Anaheim, CA • Steam Operator's License Training • The Gas Company's Energy Resource Center - Los Angeles, CA Electronics Troubleshooting Certificate • Fullerton Community College, Electronic/Mechanical Apprentice Diploma • Industrial Training Institute Wireman Apprentice Certified C Technical Examination Board • Radio Engineering and Practical Training Certificate, Eagle Radio and Television Institute of Technology WORK HISTORY Crosstown Electrical & Data, Inc. —Traffic Signal Technician 2022—Current • Provide Technical Support for Traffic Signal Systems • Field Testing and Repairs • Troubleshooting, traffic signals, highway lighting • Perform conflict monitor testing • Perform general monthly traffic signal maintenance for various cities • Technical assistance • Aim signals and head and change our bulbs as needed • Oversight of Technician Training and Quality Control. • Vehicle Detection troubleshooting and programing. • Cabinet and Controller Testing, Trouble Shooting, Repairs and Programing C`awn Electric�alLPata, Inc. HABFSH (HARRY) VAIDYA TRAFFIC SIGNAL TECHNICIAN 5454 Diaz St., Irwindale, CA 91706 626-813-6693 • 626-869-0192 Fax • Lab Technician Supervisor • Proficient with TS 1, TS2, and 332 Controller cabinets, troubleshooting loop detection Exterior Products Corp. - Anaheim, CA — Head Journeyman Electrician 2017 to 2022 Retrofit LED Lighting in shopping centers, commercial buildings, industrial lots, and retail units. Troubleshoot & replace CL, metal highlight, sodium lamps, mercury lamps, and transformers. Install lighting in shopping center parking lots, wall pack lights on the exterior of commercial buildings, and ceiling lighting. Troubleshoot & replace retail center monuments lighting and pylon signs. Repair & replace ballast, lamps, bypass switch, GFI, and receptacles. Troubleshoot & replace ballast and fluorescent lamp in ceiling light fixtures. Repair & replace photo cells in exterior lighting. On-site daily/monthly inspections to verify site lighting. Supervise 4-5 employees during projects in the field. Econolite Traffic Engineering and Maintenance, Inc. (Aegis ITS) — 2007-2017 Anaheim, CA Transportation Systems Technician Program/Check timing data in various controllers for street traffic light intersection cabinets. Repair intersection conflict calls and perform monthly preventive maintenance on a 24 hour on-call duty. Program/Troubleshoot video detection system and loops detection system. Replace faulty detectors and video processor for vehicle detection. Install knockdown replacement poles, signal heads, ISNS, street lighting, and a combination of these items. In addition to wiring traffic control cabinets on-site & Aegis lab/manufacturing. Troubleshoot, repair, and replace field wiring problems in the street replacement of conductors in conduit test. Splice field cables and loops. Communicate with City Inspector & Engineers. Programming traffic controller & replacing hardware (PPB's, LED's, PEDMOD's). Completed 13-14 projects per day in the field. Modular Display System - Anaheim, CA — Head Electrician Maintenance/Electroinics 1988 to2006 Built custom-made electronics and electrical/mechanical devices forturntables used at auto show conventions and trade show display systems. Clients included Boeing, Hyundai, Suzuki, Yamaha and Rogerson Aircraft. Worked directly with electrical design engineers to create commercial electronic keypad AC & DC power supply controllers. Serviced electrical systems and display lighting systems. Read schematics and blueprints. Disassembled, inspected, bench tested, performed trouble -shooting and quality testing for electrical/electronic control systems in company production machinery. Traveled world- wide to install and repair displays. Maintained production machinery. Honored with MDS Employee of the Month Award and a Certificate of Appreciation from Boeing. RECENT REFERENCE PROJECTS: • City of San Dimas Traffic Signal Preventative Maintenance and Technical Support • City of EI Monte Traffic Signal Preventative Maintenance and Technical Support • City of Bell Traffic Signal Preventative Maintenance and Technical Support • City of Chino Hills Traffic Signal Preventative Maintenance and Technical Support CONTRACTORS STATE LICENSE BOAR] OContractor's License Detail for License # 756309 DISCLAIMER: A license status check provides information taken from the CSLB license database. Before relying on this information, you should be aware of the following limitations. CSlemmplAm aiulakire is rertMM by lew(MP IIua)lhbi:enuryi:wble3mpudic comoialntdixlozure dicx on linktbt will apPearbelw(ormoreinbrmation. Click here(ora definition o dsciosable actions. Oni,—mi related[iiljWgmentz reported m osUl edistloud l9&P)01111) Arbim icons w e not lined unless ted contnctor blk m comply with the nrm . Duemxohload,theremrybe relewntichomithwhasnalyet bem entnM intothe board'slittnxdivati. Data current as of 5/23/2024 8:40:51 AM Business Information CROSSTOWN ELECTRICAL & DATA INC 5459 DIA25T IRWINDALE,CA91706 Business Phone Numbec(616i 813-6693 Entity Corporation Issue Date 11/18/1998 Expire Dale 11/30/3029 This license is current and active. All information belowshould be reviewed. , C10 -ELECTRICAL e A -GENERAL ENGINEERING Classifications Bonding lnfonnacon Contractor's Bond This license filed a Contractors Bond with AMERICAN CONTRACTORS INDEMNITY COMPANY. Bond Number. 133591 Band Amount: 525,000 ERecthre Date:01./01/2013 Contractors Bond History Bond of Q..W ing Individual The qualifying individual DAAD PAUL HEERMANCE certified that he/she owns 10 percent or more of the voting nociumembership interest of this company, therefore, one Bond of Qual"Itying Individual is notnequired. Effective Date: 05/13/2019 BQI's Bond History Workers' Compensation This license has workers compensation insurance with the TRAVELERS PROPERTY CASUALTY COMPANYOF AMERICA PeUcy Numblr:UBTW5040312316G Effective Date:06/03/2023 Enpire Date: 06/03/2024 Workers Compensation History NEGATIVE HISTORY CROSSTOWN DOES NOT HAVE ANY SIGNIFICANT PRIOR OR ON-GOING CONTRACT FAILURES OR CRIMINAL LITIGATION, HOWEVER THE FOLLOWING ARE CIVIL SUITS AND THEIR STATUS FOR CASES OVER THE PAST FIVE YEARS. Lawsuit: Claudia Sanz V. City of Lancaster Case #: MCO27986 Court Location: Lancaster Case Description: Injury while walking on sidewalk Status: Settled DiDonato Law Center(661)255-7500 Lawsuit: Villaloboz Case #: BC 18STCV06632 Court Location: County of Los Angles Case Description: Discrimination Claim Status: Settled Raquel Villaloboz case: The Rutten Law Firm (818)308-6915 Lawsuit: Lawson vs. State of California Case #: BC 650480 Court Location: County of Los Angles Case Description: Motorcycle Accident where motorcycle driver was killed on a connector road. Crosstown was pulled into the lawsuit due to a contract for street lighting that covered multiple areas across Los Angeles. Crosstown did not perform work in the area of the accident and the Lawsuit is expected to be dismissed. Status: Settled Lawson Case: John Carpenter(310)272-1230 Lawsuit: Department of Transportation (Related to Lawson Case) Case #: 19SM CV00687 Court Location: County of Los Angles Case Description: Breach of Contract (Related to above'Lawson' lawsuit) — Crosstown's Insurance company has investigated thoroughly and does not believe Crosstown has any liability in the Lawson lawsuit and initially refused to indemnify Caltrans. The State of California is alleging breach of contract due to the Insurance company refusing to indemnify Caltrans. The insurance company does not believe there is any liability due to the fact that Crosstown did not perform any work in the vicinity of the connector. Lawsuit is expected to be dismissed. Status: Dismissed Department of Transportation: Jeanne E. Scherer(213)687-6000 Lawsuit: Ann Quimpo and Maria Miranda Case #: 23TRCV01501 Court Location : Torrance Courthouse Case Description: Crosstown Vehicle was unattended and rolled into another vehicle. Status: Received Summons Quimpo & Miranda Case: Century Law (855) 554-8785 Lawsuit: Lynn Bixen Case #:CVPS2303939 Court Location: Superior Court of California, County of Riverside Case Description: Bicyclist rode into a road closure and wrecked her bike and was injured Status: Received Summons Bixen Case: Walter Clark Legal Group (760) 862-9254 Lawsuit: Daniel Arango Case #: 23TRCV01297 Court Location: Torrance Courthouse Case Description: Vehicle Accident Status: Received Summons Arango Case: Timothy Mitchell (310) 623-9032 Lawsuit: Vasquez Case #: 23STCV17811 Court Location: Los Angeles California Case Description: Employee is claiming harassment and retaliation. Status: Received Summons Vasquez Case: Scott Cummings & Lee Frank (310)-295-2180 CROSSTOWN ELECTRICAL & DATA, INC. COST PROPOSAL —SCHEDULE A FLAT RATE MAINTENANCE SCHEDULE Item Description Total Annual Quantity Unit Unit Price Amount I. Preventive Maintenance (Traffic Signal System: includes safety lights& 43 Per Intersection $74.00 $38,184.00 illuminated street name signs) II. Preventive Maintenance (Speed Feedback Signs) 14 Per Intersection $ 30. 00 $S, 040.00 III. Preventive Maintenance (In- PavementFlashingCrosswalk 15 Per Intersection $ 30 . 00 $ 5,400.00 Lights) IV. Preventative Maintenance (Pedestrian Hybrid Beacon Overhead and other) 3 Perintersection $30.00 $90.00 V. Underground Service Alert— USA Per USA $145.00 $145.00 a. (Dig Alert Service) TOTAL COST OF PROPOSAL ITEMS (I, II, Ill, IV) $48,714.00 Special Note: The flat rate fee represents total compensation for all labor, material, equipment, and vehicles necessaryto provide the corresponding tasks. CROSSTOWN ELECTRICAL & DATA, INC. COST PROPOSAL SCHEDULE "B" SCHEDULED REPAIR SERVICES Item No. Description Unit Price 1. Replace Type A Detector Loop (1 to 4loops) $800. 0 Per Loop 2. Replace Type A Detector Loop (5 or more loops) $675. 0 Per Loop 3. Replace Type D Detector Loop (1 to 4loops) $835. 0 Per Loop 4. Replace Type D Detector Loop (5 or more loops) $710. 0 Per Loop 5. Replace Iteris Video Detection Unit Camera only $ 3, 200. 00 System Per Unit/$49, 979.25 6. Remove & Replace Vehicular LED Face $104.00 per Face* 7. Remove & Replace Pedestrian LED Face $ 225.00 Per Face* 8. Remove & Replace Pedestrian Push Button $ 100 . 00 Per Button* Special Note: The unit price represents total compensation for all labor. material, equipment, and vehicles necessary to complete the corresponding task. For any work not listed on Schedule B. the Contractor shall submit a cost proposal to the City prior to performing the work. *Pricing is when completed during Regular Time Hours CROSSTOWN ELECTRICAL & DATA, INC. COST PROPOSAL SCHEDULE "C" EMERGENCY RESPONSE SERVICES Listthe position titles and responsibilities of personnel thatwill be providing emergency response services to the City per this RFP. PERSONNEL Position Hourly Straight Time Title: Traffic Signal Maintenance Superintendent $ 95.00 Description: Oversees, coordinates and schedules projects and crews Title: Engineering Technician Description: Handles Fiber Optic and communications related tasks. Title: ITS Traffic Signal Technician Description: Performs preventive maintenance and repairs Title: Lab Technician Description: Performs testing and equipment repairs in lab $ 125.00 Hourly Overtime $ 110.00 $167.00 $113.00 $155.00 $ 95.00 $ 95.00 Title: Construction Foreman $ 98.00 $ 130.00 Description: Oversees construction projects Title: ITS Journeyman Construction Electrician $ 113.00 $ 155.00 Description: IBEW Journeyman Electrician Title: Construction Laborer $ 95.00 $ 130.00 Description: helps on construction projects Title: $ $ Description: Title: $ $ Description: CROSSTOWN ELECTRICAL & DATA, INC. COST PROPOSAL SCHEDULE "C" EMERGENCY RESPONSE SERVICES CONT. VEHICLES AND EQUIPMENT The vehicles and equipment listed hereon may not accurately reflect the rolling stock used by your firm. For those vehicles and equipment that are not used byyour firm, cross out and mark as "N/A" to indicate that the vehicle or equipment is not available or necessary for the emergency response services requested in this RFP. PickupTruck $ 12.00 Per Hour ServiceTruck $ 36.00 Per Hour CraneTruck $ 85.00 Per Hour Altec/Tesla Truck $ 39.00 Per Hour ConcreteSaw $ 5.00 Per Hour AirCompressor $ 10.00 Per Hour Arrow Board $ 10.00 Per Hour $ Per Hour $ Per Hour $ Per Hour $ Per Hour $ Per Hour $ Per Hour $ Per Hour $ Per Hour Anyequipmentnot listed willbepaidpercurrentCaltransequipmentrates. The City will paya maximum travel timeof one hourin each direction. MATERIAL MARK-UP material mark-up willnotexceed 15 %of supplier's invoice price (cost) that will be furnished to the City in any cost proposal for emergency response work. Attachment D Econolite Proposal ECONOL/TE `' �� r osal for Traffic Signal Maintenance Services RFP No. 2024-16 May 23, 2024 Submitted to: City of Rosemead, CA Saving Lives through Improved Mobility ECONOL/TE SYSTEMS May 23, 2024 Ms. Danielle Garcia City of Rosemead Public Works Department 8838 E. Valley Boulevard Rosemead, CA 91770 Subject: Response to Request for Proposal (RFP) for Traffic Signal Maintenance Services, RFP No. 2024-16 Dear Ms. Garcia and Members of the Evaluation Committee Econolite Systems, Inc. (Econolite) understands that the City of Rosemead (City) requests the services of a qualified Electrical Contractor to provide Traffic Signal Maintenance Services at various locations throughout the City including routine preventative maintenance, schedule repairs, and emergency repairs to traffic signals, traffic signal equipment, safety streetlights, flashing beacons, speed feedback signs, in -pavement flashing crosswalk lights, and other related equipment. We are uniquely familiar with the work needed as we have been providing these same services to multiple cities and agencies throughout Southern California for over 22 years. Our team of expertly -trained licensed Electricians and certified Technicians fully understand what is being requested as part of the Scope of Work. We are equipped and available to perform the requested tasks and understand the time commitment that is necessary to ensure the job is done right the first time. Our customers can attest to our level of customer service and dedication to providing the quality service they have come to depend on for decades. This is because we share the vision of Cities objectives to ensure the safety of their citizens. It is why our motto is Saving Lives through Improved Mobility. Econolite is committed to providing the City with on-time maintenance of its traffic signal systems. I, Patrick (Pat) Showalter, will serve as Project Manager for this contract. As the primary contact with City, I will provide project oversight from the start of the project through to successful completion, while coordinating all staff activities and meetings. Because of our long history and proven track record of providing the services required by this RFP, we fully understand what the City needs in order to fully maintain their signal and streetlight systems and ensure they are in continuous and safe operations for the City's citizens. We know how to accomplish your goals quickly and efficiently. We believe Econolite is the most qualified firm to serve the City for the following reasons: • Econolite Systems hold a current and valid C-10 Contractor's license (#969067) issued by the California State Contractor License Board (CSLB) that is consistently in good standing. Our partner, Statewide Safety Systems, holds a valid C-31 Traffic Control license (#975518), also held in good standing, and will be used as necessary. • We employ the highest caliber technicians capable of performing their duties under the most exacting of circumstances. All of our technicians are National Electrical Code (NEC) licensed Electricians and International Municipal Signal Association (IMSA) certified IMSA Traffic Signal Senior Field Technicians (Level 11 1111). • We have over 22 years of traffic signal maintenance experience and know what it takes to successfully complete this type of contract and are willing and able to go above and beyond the City's requirements as stated in the RFP, to provide the level of service requested. • We are knowledgeable, from hands-on experience, working with the City's signalized intersections, flashing beacons, traffic signal communications, and traffic management center, and have direct knowledge and experience with your controllers and software. • Our staff are manufacturer -trained in Econolite's Autoscope® Vision and other manufacturer's Video Detection systems. 1250 N. Tustin Avenue 0 Anaheim, California 92807 0 Ph: (714) 630-3700 0 econolite.com • ECONOL/TE SYSTEMS • We have on -staff IMSA -certified Fiber Optic technicians for emergency repairs, including testing, fusion, and splicing. • We have been providing the same type of continuous services to City, County, and State agencies with some of our clients dating back to 2002. If awarded this contract, the project will be managed through our corporate headquarters office located at 1250 N. Tustin Avenue, Anaheim, CA 92807, the closest location to the City. My contact information is as follows: Company Name Econolite Systems, Inc. Address 1250 N. Tustin Avenue, Anaheim, CA 92807 Phone Number Direct (714) 575-5549 Mobile (657) 291-5218 Project Manager Mr. Patrick Showalter, Operations Manager EmailAddress pshowalter@econolite.com License Type and No. C-10 License No. 969067 DIR No. No.10000052909 We acknowledge receipt of Addendum No. 1 dated 5-20-24 and Addendum No. 2 dated 5-21-24. Thank you for the opportunity to submit the enclosed proposal. We look forward to your favorable consideration of our proposal and the prospect of providing exemplary traffic signal maintenance services to the City. Please feel free to contact me should you have any questions. Sincerely, Econolite Systems, Inc. Patrick Showalter Operations Manager 1250 N. Tustin Avenue 0 Anaheim.. California 92807 0 Ph. (714) 630-3700 0 econolite.com Table of Contents TABLE OF CONTENTS 1. APPROACH AND SCOPE OF WORK.....................................................................................................1 1a. Project Understanding.. ................................................................................................................. 1 1b. Project Approach...........................................................................................................................1 1c. Scope of Work and Schedule......................................................................................................... 2 2. PROJECT TEAM, KEY PERSONNEL & RESUMES............................................................................... 9 2a. Project Organization...................................................................................................................... 9 2b. Key Personnel............................................................. ................. ............................................... 10 2c. Subconsultant.............................................................................................................................. 13 3. COMPANY QUALIFICATIONS...............................................................................................................14 3a. Firm Profile.................................................................................................................................. 14 3b. Firm Experience.......................................................................................................................... 15 3c. Negative History .......................................................................................................................... 17 4. REFERENCES........................................................................................................................................18 5. STANDARD CITY CONTRACT AND INSURANCE REQUIREMENTS.................................................20 6. ADDENDA ACKNOWLEDGEMENT.......................................................................................................21 City of Rosemead, RFP No. 2024-16 Traffic Signal Maintenance Services Econolite Systems, Inc. Approach and Scope of Work. 1 1. APPROACH AND SCOPE OF WORK 1a. Project Understanding Econolite has carefully reviewed the RFP and understands the City of Rosemead is seeking to contract with a firm to provide preventative and extraordinary maintenance services for its citywide traffic signal system. Econolite has been supporting several nearby cities' traffic signal systems for the past 22 years and has unparalleled experience meeting and exceeding city needs and expectations. Due to the level of training that Econolite's technicians receive, we are incredibly confident with our ability to service the City's 43 intersections, 14 speed feedback signs, and 15 in -pavement flashing crosswalk lights. If selected, Econolite is ready and available to enter into an Agreement that includes the specified requirements of the RFP, as well as other requirements. We are committed to providing the requested services for the duration of the three-year contract, in addition to the potential of two additional one-year extensions. If selected, we will perform reliable Routine Preventive Maintenance services for the City's traffic signals and speed feedback signs on a monthly basis, in addition to Extraordinary Maintenance and Emergency Services. We will maintain the City's traffic signal systems to eliminate or reduce the incidences of malfunctions, reduce operational complaints, and maintain the equipment in proper working order. We understands that the traffic signal systems are critical safety devices to the public and they need to be operational on a 24/7 basis. Our expert staff understand the importance of keeping these systems operational and will ensure timely responses to requests and completion of final repairs. As such, we will provide and maintain a service response on a 24-hour, seven -days -per - week basis, including holidays. Our technicians vehicles are fully stocked with sufficient new spare traffic signal equipment to restore the signal system to proper working order. Maintenance will include traffic signals, traffic signal Battery Back-up Systems (BBS), traffic signal communications infrastructure, safety streetlights, in -pavement flashing crosswalk lights, speed feedback signs, and miscellaneous electrical systems. All of our lead maintenance personnel and service technicians have IMSA Traffic Signal Level II or III traffic signal field certifications and are NEC -certified 1 b. Project Approach Our skilled technicians will perform monthly and quarterly Preventive Maintenance (PM), per the specification and needs of the City. A customer -specific PM checklist will be created and utilized by our technicians when PM tasks are completed. The checklist is followed and completed in "real time" within our web -based Maintenance Management System, teamEpro. Additionally, Econolite will create a monthly schedule listing the locations and when their periodic maintenance will be performed. Each monthly schedule will list the monthly intersection locations, along with the speed feedback signs and in -pavement flashing crosswalk lights that will be serviced, and any miscellaneous electrical maintenance services required. The schedule we will provide to the City will ensure accuracy and provide proof of service to demonstrate that Econolite has fulfilled its service commitments. This schedule has been one of the main reasons our firm has been successful in providing routine and extraordinary traffic maintenance services to our clients — if works! city of Rosemead, RFP No. 2024-16 Traffic Signal Maintenance Services Econolite Systems, Inc. 11 Econolite understands the importance and safety factors associated with ensuring all equipment is maintained and working within the required standards. Most of Econolite's traffic signal technicians utilize a bucket truck, equipped with an arrow stick. The bucket truck can safely reach lighting mounted on 30 -foot - high traffic signal poles. Econolite currently has, and will maintain, a privately -owned traffic signal maintenance and repair facility, approximately 25 miles from the City. This facility will be dedicated to the repair and maintenance of traffic signal apparatus during the entire term of the agreement. Econolite's personnel will continue to keep a sufficient stock of common new and replacement parts and equipment utilized by the City. Econolite's proposed staff are IMSA -certified and Econolite-trained and will perform the traffic signal maintenance services. Their job includes all the duties and responsibilities that are deemed necessary to ensure the City's traffic signal system operates as designed and has as little down time as possible. Our technicians' vehicles are fully equipped to enable the techs to troubleshoot and repair most malfunctions found during the maintenance check, or any callout. This includes all aspects of the traffic signal system, whether the components are controllers, communication systems, video systems, or other items that may be installed or required by the City. Approach and Scope of Work. 1 Should any of the technicians encounter unique problems, they have instant communications to a network of fully qualified factory Technicians and Technical Engineers, that can assist by phone, and/or on-site, to solve the problem(s) with as little inconvenience to the motoring public as possible. Utilizing the electronic forms created for the City, each site will be visited, and all items on the list will be completed and checked off following the procedures stated in the RFP. At this time, if any safety issues are found, they will be corrected immediately, and the City's representative will be notified at once. 1 c. Scope of Work and Schedule We have detailed our proposed work activities and schedule in the following sections. ► Routine Maintenance Econolite will be your number one proponent for maximizing safety for City of Rosemead's motorists. Technicians will utilize our proven maintenance program and/or adjust its program O to meet the City's needs. This program has been carefully designed to eliminate or reduce O incidence of malfunctions, reduce traffic congestion, extend the useful life of the traffic management equipment, and promote safety of the motoring public. All work will conform to O the latest edition of Caltrans Standard Specifications, and testing will conform to the most recent NEMA specifications. We will create and utilize a PM checklist, per specifications. Traffic Signals & Controllers Our technicians will perform, at a minimum, the following inspections on a monthly basis: • Walk the intersections noted, and visually inspect all signal heads and indications for proper operation, alignment, broken lenses, and missing parts. We will depress all pedestrian push buttons to observe and ensure the proper timing and display. • Visually inspect all signal poles, mast arms, traffic control signs, pedestrian and vehicular signals, motion detection bollards, safety lights, illuminated street name signs, loop sealants, pull box covers, and all other devices to verify the correct condition, placement, and/or operation. • Examine the functioning of the controller in relation to the traffic, including verifying controller timing against the timing sheet; observe and check for proper operation of the detector loops and amplifiers; inspect all relays, switches, and terminals and replace or adjust as necessary; check City of Rosemead, RFP No. 2024-16 Traffic Signal Maintenance Services Econolite Systems, Inc. 12 Approach and Scope of Work. 1 and adjust fan operation; inspect battery system to ensure the unit is fully charged; verify ITS equipment is working, as required; and inspect cabinet for proper operation. • Immediately correct all safety deficiencies found during the routine inspection and submit work authorization requests to the City to schedule non -emergency work. Speed Feedback Signs and Cabinets Our technicians will perform, at a minimum, the following inspections on a quarterly basis: • Visually inspect the LED display, strobes, radar equipment, poles, and standards to verify the correct condition, placement, and/or operation; clean the solar panels once every six months. • Thoroughly clean the inside of the cabinet, including all components, remove unauthorized external attachments, check and adjust fan operation and replace the air fitter, and inspect the battery system to ensure the unit is fully charged. • Immediately correct all safety deficiencies found during the routine inspection and will submit work authorization requests to the City to schedule non -emergency work. In -Pavement Flashing Crosswalk Lights Our technicians will perform, at a minimum, the following inspections on a quarterly basis: • Check push buttons at both sides of the crosswalk for proper operation and ensure the proper timing and display. • Visually inspect all lights used to illuminate crosswalks to verify the correct condition, placement, and/or operation. • List and report to the City any repairs / replacements that are required for proper functionality. • Schedule repairs with the City, per the preapproved cost proposal. / Extraordinary Maintenance At the City's direction, Econolite will perform Extraordinary Maintenance to include work tasks to install new, replace, or repair defective or obsolete equipment and perform modification work not directly covered by routine maintenance. All work will be performed with prior City approval unless emergency or public safety conditions require an immediate response. / Emergency Service Our technicians will respond within 60 minutes of notification from the City to perform Emergency Service. Emergency Service would typically be required for the following events: O� • Blackouts • Any signal controller malfunction • Burned out red or green ball or arrow display • Signal equipment knockdowns • Poles • Damaged controller and cabinet • Damaged illuminated street name signs • Damaged inductive loops • PED Signals Wiring • Sensing elements • Other situations potentially hazardous to public safety City of Rosemead, RFP No. 2024-16 Traffic Signal Maintenance Services Econolite Systems, Inc, 13 Approach and Scope of Work. 1 Econolite provides a 24/7 dispatch service to record and dispatch all calls (see Figure 1). The Dispatch Console is integrated into our Maintenance Management Systems (MMS), teamEpro. Using the Dispatch Console, we can receive and log all calls for the City and dispatch the appropriate on-call technician. This service is a 24-hour, seven -days -a -week existing operation that utilizes a toll-free number for all incoming calls. Calls are dispatched to our designated on-call Technician and all information is logged into the database to tie in with the field data, allowing for accurate reporting. Figure 1 -teamEpro Flow Chart Trouble Report � Dispatch rust repolt Df IS9U8at0 tlla agency ° 199^tyd5patchem info ationlmothedlspatchmnsok When dispatc9M. [all mfomadm s sem to the on1211 teflni¢ian I 1 j—teamopro ---j �� Supervisor TMC SgKwors lscan view all wtbmlion aand pant NI inkannatim, hislorkal as wN as marten OO reports ria the weh�Eased Isenni leer intedace updates, are avadlib, al@e TMO in real time Field Technician FbN teMruasn receives wll informatbn Field kchncanentersiii in Vie fi9tl, which updates learnmrpo In reel9mp Our field technicians carry Wi-Fi enabled laptops with smart phones, along with enough temporary or replacement equipment to assure that the location is in safe operation. In addition, we have available temporary base plates and poles up to Type -17. In the event additional help is needed, Econolite always has additional staff on call, as well as a utility crew who can bring out a crane, spare base plate and pole, or heavy equipment, should the need arise. Econolite will only run calls that have been called in by the City's designated representatives. We will verify calls with the listed locations before running the call. Our toll-free number should only be given to those authorized to call in problem reports. The number is not public and should not be published as such. Additionally, Econolite will comply with the post -call and/or email notification. This information will also be available on the City's Graphical User Interface (teamEpro), accessible via the Internet. Summary Reports Econolite is proposing to utilize our Asset Management Module in teamEpro to track and keep records of assets. Utilizing a real-time inventory system increases accuracy and makes —_ accessing the information quick and easy. Additionally, the electronic system reduces the —_ amount of paper used in the field, which is another step towards becoming a better partner — with the environment. Asset Management Module Using teamEpro, major asset data will be confirmed, and then the database of major assets at each location will be maintained. Econolite will establish the database of equipment in the field by creating an inventory of all locations for major assets, bar coding the items, and then building the initial database, as shown in the adjacent figure. Preventive Maintenance (PM) Checklist Form Utilizing the electronic PM checklist designed for the City and shown in the following figure, each site listed in the RFP will be visited. All items listed will be completed and checked, following the procedural requirements of the City. At this time, if any safety issues are found, immediate action will be taken to correct the situation, and the City's representative will be notified. Econolite will maintain all maintenance records in each controller cabinet, showing the date and time checked. City of Rosemead, RFP No. 2024.16 Traffic Signal Maintenance Services Econolite Systems, Inc. 14 Approach and Scope of Work. 1 Utilizing our web -based system, teamEpro, all maintenance services from the field will be displayed, as they occur, electronically. This system is customizable to the items the City has designated in the RFP and is on the Internet, allowing the information to be available as it happens, rather than the printed PM checklist that is submitted following each inspection. The City's representative has the convenience of accessing the permanent documents at any time throughout the day. Econolite will also provide a copy of the City -approved checklist at each intersection. The PM checklist form, as shown in Figure 2, will be filled out during each maintenance inspection and/or for repairs being made in the controller cabinet or to the signal equipment at the intersection. Figure 2 - Example Preventive Maintenance Checklist Form • ECOIVOLITE r,,::: as.e0 f,e.r nnwou:wwW rw.e wRm rsr:aw R•191gnl RAMBWll. wea•..0.,,�e.. Corey �i Routine and Extraordinary Monthly Activities Report Econolite will make available a computerized monthly activity report to the City for the previous month worked. The report will provide the following information, in both a printout and as an Excel spreadsheet, or in other file types (e.g. PDF, TIFF, CSV, and XML): • The date and time the service calls were received; time arrived at the intersection; reason for the service; location of each separate service; type of service (routine, extraordinary, and/or emergency); the response time; the number of hours spent for each repair; name of technician(s) performing the service; source of request for service; status of repair; and a specific listing of intersections with three calls in one month. • A complete record of all work that was performed on the City's intersection equipment during the timeframe on the report, including the make, model, and serial number of any major components, or other equipment that was newly installed at each intersection. City of Rosemead, RFP No. 2024-16 Traffic Signal Maintenance Services Econolite Systems, Inc. 15 wm. Gweee:w Gsk Gn WR Veaum U6nen WA Cror F[, Gsslat WA lix#Opration WA e WA Cabins - M WA 4rFper WA Te "I Wlx WA ooamHn o.veeH WA CwWef D' A WA oetmwvaM WA Ieolwmz entl vrtemq WR ..w ComAy WA Dram WA CMHu9v Cehi,el WlV„ii WA G,wdRxtR WA dU WA WA W WA Gee.e l -rem m d-m WA Si nal NlAdR WA Potlertre� ECuiemert WA ..- WA Corey �i Routine and Extraordinary Monthly Activities Report Econolite will make available a computerized monthly activity report to the City for the previous month worked. The report will provide the following information, in both a printout and as an Excel spreadsheet, or in other file types (e.g. PDF, TIFF, CSV, and XML): • The date and time the service calls were received; time arrived at the intersection; reason for the service; location of each separate service; type of service (routine, extraordinary, and/or emergency); the response time; the number of hours spent for each repair; name of technician(s) performing the service; source of request for service; status of repair; and a specific listing of intersections with three calls in one month. • A complete record of all work that was performed on the City's intersection equipment during the timeframe on the report, including the make, model, and serial number of any major components, or other equipment that was newly installed at each intersection. City of Rosemead, RFP No. 2024-16 Traffic Signal Maintenance Services Econolite Systems, Inc. 15 Approach and Scope of Work. 1 While teamEpro collects the data from the field, our Report Services portal will allow the City's selected managers access to the information in real time. With this web -based site, the City can sort, review, and print any needed information. The report forms allow the collected information to be sorted properly to meet specific needs (see Figure 3). Reports can be sorted by employee, location, date, or work type. Figure 3 - Example Monthly Activity Report Pending Repair List Econolite will make available a monthly report of all pending repair work needed at each intersection. This information can be viewed on teamEpro, as well as on the existing report, by sorting the "Follow Up" column. / Meetings Meetings will be arranged and established, on an as -needed basis, with the City's Traffic Signal System Maintenance representative. Econolite anticipates, at a minimum, our Project Manager and Lead Technician to attend the meetings. We will discuss the previous repairs, the anticipated workload, status of spare parts and inventory, and other outstanding issues during these meetings. Notes taken during the meetings will be distributed to the attendees. Our maintenance supervisor will also be available to meet the City's representative, on an as -needed basis. / Schedule Econolite recommends the following project schedule. Upon Notice to Proceed (NTP), our team will: • Meet with the City representative(s) to go over any history or pertinent information about the particulars of the City equipment and operations. This meeting will be attended by: o City of Rosemead o Econolite Project Manager and Lead Technicians • Scheduled meetings with the City will be held to ensure that the City's needs are being met. Attending this meeting will be: o City of Rosemead o Econolite Project Manager and Lead Technicians After finalizing the contract, Econolite will schedule a pre -project meeting to discuss the details of the City's traffic -related electrical devices maintenance program. Econolite will discuss the City's PM checklists as well as confirming inventory of the City's traffic -related assets. This meeting will allow both parties the opportunity to discuss what has worked in the past to ensure that we continue with all processes that have been successful. Additionally, at this time, we will look for and discuss areas for improvement in an effort to always exceed the City's expectations. City of Rosemead, RFP No. 2024-16 Traffic Signal Maintenance Services Econolite Systems, Inc. 16 Approach and Scope of Work. 1 / Traffic Control Econolite can provide traffic control/lane closures conforming to the California Manual of Uniform Traffic Control Devices (CAMUTCD), latest version. We will provide all barricades, pedestals and other means necessary to provide the safety of the public and the control of traffic. Flasher units on barricades will have a 12 -volt system. When applicable, we will utilize our partner, Statewide Safety Systems, for any additional traffic control measures and/or Traffic Control Plans required for extraordinary work. All of Econolite's vehicles to be used within the city limits where lane closures or work within the travel lanes is required will be equipped with an arrow board, warning beacons/strobe lights, the proper quantity and sized cones for a lane closure, and advance warning signs. In addition, our technicians working within the city limits will be equipped with communications devices capable of instant two-way communications for extended periods of time with our local shop or with City staff. / Underground Service Alerts (USAs) Econolite System staff are highly skilled at performing USAs, as needed. We can adequately mark all traffic signals conduits, traffic signal interconnect/communication lines, and equipment on behalf of the City in accordance with the California Government Code Section 4216 at seq. We monitor and track the marking of any affected intersections; an Intersection Record Log can be created and maintained in the traffic signal controller cabinet; the log will include the USA notification number and corresponding action noted. A report of monthly activity can be provided to the City with the monthly invoices. If requested, our technicians can respond to verify underground conduits and mark out per City standards. We understand that when required, our team would be responsible for marking existing traffic signal conduits and interconnect cables (stranded copper wire and fiber optics) for Underground Service Alert (USA) using a pipe locator. / Econolite Facilities Warehouse Econolite has an established an adequate shop and storage facilities that will provide all of the necessary staff, materials, and vehicular equipment to perforin all maintenance required and to perforin temporary and permanent repair of accident damage to traffic signal equipment/devices. These materials include, but are not limited to, the following: • Traffic signal poles • Vehicle and pedestrian heads • Traffic signal controllers Traffic signal communications devices • LEDs • 332 controller cabinets Service cabinets • Wiring • Pullboxes and pullbox lids • Temporary base plates and weights for up to a Type 19 traffic signal pole Testing Facility Econolite operates multiple in-house and fully functional testing and repair labs. We have the equipment and trained personnel to perform bench tests of traffic signal controller cabinets in accordance with Caltrans and City specifications. We also have the ability to set up, test, and repair conflict monitors, load switches, flasher, detector amplifiers, controllers, LEDs, and controller cabinets. City of Rosemead, RFP No. 2024-16 Traffic Signal Maintenance Services Econolite Systems, Inc. 17 Approach and Scope of Work. 1 We can also repair all types of traffic control equipment, from a variety of manufacturers. Warranty repairs are typically sent back to the original equipment manufacturer for repair in order to not invalidate any existing warranties. When scheduled, we are able to have the original equipment manufacturer make the repairs at our facility when shipping the equipment back to the manufacturer proves to be cost or time prohibitive. Our testing facility is open for meetings/inspections during our normal working hours excluding company observed holidays. Service Vehicles Econolite offers a full range of fiber vans, utility trucks, buckets trucks, cranes, and other service vehicles and equipment. Our Technicians drive 42' bucket trucks equipped with a permanently -mounted arrow board, warning beacon/strobe lights, traffic cones, construction warning signs, a hydraulic bucket capable of reaching a height of 28 feet from the roadway surface, laptop computers for programming, fusion splicer and the capability of splicing fiberoptic cables, and maintenance and testing of traffic signal controllers and various equipment. In addition, our Technicians are equipped with web -enabled communication equipment for dispatch purposes. City of Rosemead, RFP No. 2024-16 Traffic Signal Maintenance Services Econolite Systems, Inc. 18 Project Team, Key Personnel, & Resumes. 2 2. PROJECT TEAM, KEY PERSONNEL & RESUMES Econolite has the resources and expertise to comprehensively address the City's requirements for the Traffic Signal Maintenance Services contract. Our proposed technicians are IMSA -certified Technicians and NEC -certified Electricians with many years of experience in the traffic maintenance industry. We also have the appropriate active licenses to perform traffic signal maintenance and repair services for the City. Our C-10 Electrical license (#969067) can be verified at the Department of Consumer Affairs Contractor's State License Board (CSLB) website. Our partner, Statewide Safety Systems, holds a valid C-31 Traffic Control license (#975518), and will be used as necessary. 2a. Project Organization Econolite's organizational structure ensures continuous, 2417 communication and response to solve your needs, from our dispatch center to our field staff, including management. Our training includes continual hands-on training with 2070 controllers and 333 cabinets, as well as similar devices from various manufacturers. Our NEC -certified Electricians are IMSA Level III Traffic Signal Technicians and IMSA -certified Fiber Optic Technicians who use in-house fusion splicers, OTDRs, and power light meters for fiberoptic testing and emergency repairs. Our technicians are trained with all types of UPS, Video Detection, and CCN camera systems. In addition, our seasoned utility construction technicians are fully equipped with modern tools and resources to perform from 10' 1A, up to Type 24 pole knock -downs, emergency wire pulls, and signal modifications, including conduit installations, and cabinet change -outs. Our team of expertly -trained licensed Electricians and certified Technicians fully understand what is being requested as part of the Scope of Work. Our proposed team structure is provided in Figure 1. Figure 1 -Organizational Chart Ryan Bell, IMSA III Paul Iglesias John Adams Chris Hale, IMSA III Jose Sanchez Greg Adams Santana Brito Smithson Electric, Inc. Statewide Safety Systems Subcontractors City of Rosemead, RFP No. 2024-16 Traffic Signal Maintenance Services Econolite System has a pool of 20+ additional technicians to draw from. Econolite Systems, Inc. 19 Project Team, Key Personnel, & Resumes. 2 2b. Key Personnel Econolite has the resources and expertise to comprehensively address the City's requirements for the Traffic Signal Maintenance Services contract. Our proposed f technicians are the current technicians for the City and therefore are familiar with all traffic signal controllers in operation and are also familiar with the City's programming standards. Econolite designated personnel are International Municipal Signal Association (IMSA) Level II and Level III technicians and National Electrical Code (NEC) certified electricians with many years of experience in the traffic maintenance industry. / Project Manager Mr. Patrick (Pat) Showalter will serve as Project Manager and primary point of contact for the City's Maintenance contract. He has more than 33 years of experience with project team management, traffic management, traffic signal and ITS maintenance, as well as electrical construction. Pat has managed Traffic Signal Maintenance contracts for numerous cities throughout Southern California. He is a highly motivated, and knowledgeable Project Manager with a distinct ability for thinking critically in a fast - paced, complicated environment. Pat's proven ability to think creatively and work effectively has been successful with varied teams, including general contractors, inspectors, subcontractors, engineers, consulting firms, and city officials. His professional and well-balanced depth of experience, both from education and hands-on field experience, ensures contract compliance, safety, schedule, and technical requirements are being met or exceeded. Pat has a long history of successfully completing traffic signal, ITS, and fiber maintenance projects for many cities throughout Southern Califomia. A partial listing of customers includes the following: • City of Yucaipa • City of Thousand Oaks • City of Eastvale • City of Bell Gardens / Key Technicians • City of Brea • City of Upland • City of Montclair • City of Santa Ana • County of Ventura • City of Oxnard • City of Simi Valley • City of La Verne Econolite has the resources and expertise to comprehensively address the City's requirements for this contract. Our designated personnel are International Municipal Signal Association (IMSA) Level II and Level III technicians and NEC -certified electricians with many years of experience in the traffic maintenance industry. Licenses • NEC -Certified General Electrician, State of California DIR (#156401) Certifications • IMSA Fiber Optics Technician, Level I (#FT_96921) City of Rosemead, RFP No. 2024-16 Traffic Signal Maintenance Services Ryan P. Bell, IMSA III Traffic Signal Electrician Ryan has 13 years of experience maintaining and troubleshooting ITS, traffic control, and infrastructure equipment, He is an NEC - certified Electrician and an IMSA Traffic Signal Senior Field Technician Level III. His experience includes work and maintenance for various cities on their Econolite controllers, VDS, central system software, flashing warning lights, illuminated street name signs, highway safety lighting, turned signals, and installation and maintenance of UPS BBS. Ryan's responsibilities also include troubleshooting detection and/or communications and providing traffic signal and infrastructure maintenance and repair services. He responds to calls from agencies Econolite Systems, Inc. 110 • IMSA Traffic Signal Senior Field Technician, Level III (#CE_96921) • IMSA Traffic Signal Field Technician, Level II (#BE_96921) • IMSA Traffic Signal Field Technician, Level I (#AA_96921) • IMSA Work Zone Safety Certified (#ZZ_96921) • NCCCO Crane Operator (TSS) Certification Licenses • NEC -Certified General Electrician, State of California DIR (#111896) Certifications • Certificate, DD -214 Electrical Maintenance and Theory, U.S NAW Electrician Mate Class "A" School, Great Lakes, IL • IMSA Traffic Signal Senior Field Technician, Level III (#CE_85396) • IMSA Traffic Signal Field Technician, Level II (#BE_85396) • IMSA Traffic Signal Technician, Level I(#AA_85396) • IMSA Traffic Signal Construction Technician, Level II (#BC_85396) • IMSA Traffic Signal Inspector (#SI_85396) • IMSA Work Zone Safety Certified (#ZZ_85396) Certifications Fiber Optics Association, (#FOA_3620175) City of Rosemead, RFP No. 2024-16 Traffic Signal Maintenance Services Project Team, Key Personnel, & Resumes. 2 regarding and performs monthly, quarterly, semi-annual, and annual inspections and preventive maintenance for several different agencies. Other capabilities include: • Programming and repair of all traffic signal controllers and with pedestrian crosswalk systems and controllers • Proficient in programming, repairs, modifications, and testing of CMUs and MMUs • Experience with VDS software/hardware installation • Battery Backup Systems including installation, programming, testing, and maintenance experience • Ability to perforin cabinet modifications and up -grades Christopher L. Hale, IMSA III Traffic Signal Electrician Chris serves as an ITS Electrician for Econolite and has been with the firm since May 2018. He is an NEC -certified Electrician with 19 years of experience in traffic signal maintenance and construction. Chris is also an IMSA Traffic Signal Field Technician Level III, an IMSA -certified Traffic Signal Construction Technician, and an IMSA -certified Traffic Signal Inspector. His expertise includes 332/170 equipment, Econolite controllers, Video Detection Systems (VDS), central system software, and BBS. Prior to Econolite, Chris worked for the Cities of Torrance and Palmdale as a Traffic Signal Technician. Chris is experienced with programming, installation, and repair of all traffic signal controllers and related equipment. He is also familiar with pedestrian crosswalk systems and controllers (pedestrian crosswalks) programming and repairs, and is proficient in programming, repairs, modifications, and testing of Conflict Monitoring Units (CMU) and Malfunction Management Units (MMU). Other capabilities include: • Expertise with operations, installation, and timing of EVP devices including hardware and software • Ability to perform cabinet modifications and up -grades • Trained and certified in Centralized Operations Software • Knowledge of basic traffic signal timing principals Paul S. Yglesias Fiber Optics Technician Paul has 12 years of experience in the communications industry with three years maintaining and troubleshooting ITS, traffic control, and infrastructure equipment. His experience includes work and maintenance for various municipalities and Caltrans Fiber optic networks, VDS, central system software, flashing warning lights, illuminated street name signs, highway safety lighting, turned signals and BBS Systems. Paul's responsibilities include installation and maintenance of IP equipment in cabinets for cities and troubleshooting and repair on traffic/communication systems which includes testing fiber and copper Econolte Systems, Inc. 111 Licenses • NEC -Certified General Electrician, State of California DIR (#138182) Certifications • IMSA Fiber Optics Technician, Level I (in progress) • Diploma In Electrical Technology, 720 hours, National Institute of Technology • CTEC Certification in Netwodc Cable and Fiber Optics, National Institute of Technology, Los Angeles Trade Technical College Licenses • NEC -Certified General Electrician, State of California DIR (#183483) • Journeyman Electrician, General Electrician, Associated Builders and Contractors, Inc. Certifications • OSHA Construction Safety & Health Cert. (#34-004846715) City of Rosemead, RFP No. 2024-16 Traffic Signal Maintenance Services Project Team, Key Personnel, & Resumes. 2 networks using various trouble shooting tools including VFL, OTDR and power meters and repairing fiber and copper systems using copper splice tools and enclosures as well as fusion splicing single - and multi -mode fiberoptic cables. Paul also responds to calls from cities for urgent repairs on their systems. Jose Sanchez Utility Technician Jose is an NEC -certified Electrician with 17 years of general electrical experience, nine of which have been within the traffic signal construction industry. Jose worked as a Field Superintendent on a Caltrans District 7 project updating communication cables on multiple freeways in the Los Angeles area. For the project, he installed several miles of fiberoptic cables, performed DLC installation and splicing, and coordinating with multiple agencies to get the project completed. Jose maintains and troubleshoots ITS, sets up traffic control, and installs infrastructure equipment. His experience also includes installation of fiber network cables runs, general electrical projects, and maintenance for various cities. He is highly experienced with installation of video detection systems, radar signs, flashing warning lights, illuminated street name signs, highway safety lighting, turned signals, and installation and maintenance of UPS BBS. Jose's responsibilities also includes supporting maintenance technicians with emergency calls on knockdowns of street light poles and traffic signal poles. He also responds to calls from agencies regarding and performs monthly, inspections and preventive maintenance for several different agencies. John E. Adams Utility Technician John has more than 15 years of experience in residential, commercial and industrial electrical, with eight years in traffic signals. John is an NEC-Certfied Electrician and is highly -experienced with installation and maintenance of camera detection systems, Iteris radio detection systems, Traffic Logix speed radar detection signs, as well as other transportation and traffic signal systems. Prior to Econolite, John served as an Apprentice Electrician for BEC Electrical Contractors where he was responsible for installation, repair, and maintenance of electrical systems, including lighting fixtures, electrical panels, outlets, and wiring. He also installed, repaired, and maintained switchboards, wiring, and circuits, as well as interpreted blueprints, schematics, and diagrams for each new project. Some of John's experience with Econolite includes the following: • Technician, Traffic Signal Maintenance, City of Lake Forest — assisted with all aspects of traffic signal upgrades, including installation of new traffic equipment. • Technician, Radar Installation. City of Monrovia — assisted with the installation of radar equipment along LA Metro bus routes. Econolite Systems, Inc. 112 Licenses • NEC -Certified General Electrician, Slate of California DIR (#149731) Certifications • CCO Certified Operator, #220421886 Licenses • NEC -Certified General Electrician, State of California DIR (test passed, number pending) 2c. Subconsultants Project Team, Key Personnel, & Resumes. 2 Gregory C. Adams, Jr. Utility Technician Greg serves as an ITS Technician for Econolite and is an NEC -certified Electrician with 28 years of experience working on traffic signals starting. He started his career with Peek performing traffic signal maintenance services, and previously worked for two years at Sierra Pacific and at VT Electric for 15 years. Greg was part of Local 11 as a Journeyman Electrician for more than 15 years. Greg is skilled in traffic signals, ramp metering, freeway communications systems, and street lighting with full confidence to handle any situation. His experience also includes work and maintenance for VDS, flashing warning lights, illuminated street name signs, highway safety lighting, turned signals and BBS Systems. Santana Brito Utility Technician Santana serves as an ITS Technician for Econolite and has five years of experience maintaining ITS, traffic control, and infrastructure equipment. His experience includes maintenance for electrical components and systems, such as traffic signal circuits, cabinets, transformers, circuit breakers, services, streetlight luminaries, Closed - Circuit Television (CCTV) cameras, video detection systems, and communications equipment. Santana supports maintenance technicians with emergency calls on knockdowns of streetlight poles and traffic signal poles. He also supports the performance of monthly routine and preventive maintenance for several different agencies throughout Southern California. Should loop detectors be needed at any time throughout the duration of the contract, Econolite will utilize the services of Smithson Electric, Inc. (1938 E. Katella Ave., Anaheim, CA 92867, (714) 997- 9556, C-10 License No. 614518) who has a long-standing history serving as a subcontractor to Econolite. For over 22 years, they have provided loop installations, when applicable, for several of our traffic signal maintenance contracts. Econolite and Smithson Electric are currently working, or have previously worked together, on traffic signal maintenance contracts for several Southern California cities. Should additional traffic control measures or Traffic Control Plans be needed for extraordinary work, Econolite will utilize the services of Statewide Safety Systems (2722 South Fairview St., Santa Ana, CA, 92704, (714) 468-1919, C-31 License No. 975518) who has a long-standing relationship serving as a subcontractor to Econolite. We have partnered with Statewide on many efforts, from high scale construction projects to local pole knockdowns. Econolite actively works with Statewide Traffic Systems across the entire state of California. City of Rosemead, RFP No. 2024-16 Traffic Signal Maintenance Services Econolite Systems, Inc. 113 Company Qualifications. 3 3. COMPANY QUALIFICATIONS 3a. Firm Profile Econolite began in 1933 with a single unique product innovation, a stop sign with a flashing beacon that turned off during the daytime, extending bulb life and reducing power consumption. That product shared its name with the company, "ECONOLITE." Since then, Econolde has never stopped innovating and is one of the largest, most established providers of traffic control products and technology in the industry. The Econolite family includes our services group, Econolite Systems, Inc., our product group, Econolite Control Products, Inc., Econolite Canada, and CAVfta, which offers world-class expertise in Connected and Automated Vehicles (CAV). Together, the Econolite family employs over 900 employees throughout North America. Econolite is the premier provider of traffic signal, ITS, and fiber maintenance and repair services. We pride ourselves on having the best -trained staff and providing the ultimate customer service experience. We makes sure the job is done right every time to keep the public safe and your traffic and ITS systems operating smoothly. Our professional and experienced team believes in the value of preventative maintenance, quick response, and 24/7 on-call availability. We have the depth of qualified technicians required and available to perform the work requested for this project, having provided traffic signal maintenance services to numerous agencies throughout California. We have more than 22 years of experience in the traffic signal maintenance industry performing work similar to that of this RFP. We are expertly -trained and experienced in providing the following services: • Traffic signal maintenance • Emergency/extraordinary maintenance • Fiber optics communication, testing, termination, and installation • Computerized maintenance management and asset system • Record management • Installation • Equipment testing • Video Detection System maintenance • UPS installation and maintenance • Intersection rewiring • Solar powered flashing beacons • IRWM maintenance Our team of expertly -trained licensed Electricians and certified Technicians fully understand what is being requested as part of the Scope of Work. We are equipped and available to perform the requested tasks and understand the time commitment that is necessary to ensure the job is done right the first time. Our customers can attest to our level of customer service and dedication to providing the quality service they have come to depend on for decades. • Our organizational structure ensures continuous, 24/7 communication and response to solve your needs, from our dispatch center to our field staff. • Our offices are fully stocked warehouse and fleet of operational maintenance vehicles for any traffic signal, ITS, or communication need. • Our training includes continual hands-on training with 2070 controllers and 333 cabinets, as well as similar ITS devices from various manufacturers. • Our NEC -certified Electricians, IMSA Level Ill's, and certified fiber optic technicians are trained to use in-house fusion splicers, OTDRs, and power light meters for fiber optic testing and emergency repairs. • Our Technicians are trained with UPS systems, all types of Video Detection Systems (VDS), and Closed -Circuit Television (CCTV) camera systems. Our seasoned utility construction technicians are fully equipped to perform from pole knock -downs, emergency wire pulls, and signal modifications, including conduit installations, and cabinet change -outs. City of Rosemead, RFP No. 2024-16 Traffic Signal Maintenance Services Econolite Systems, Inc. 114 M 00 0o coo 00 `no 00 00 o M O U N N N O O O O O O E m T N m lU W h = O Q) N M C Um fO o J 0 0 a W t0 2 N c° c > m W U @ D) O] U U) C) C �W w w w ¢ m C m a m a O N N O aN o�oW:°-oo m@TgUc'Qa o^o ` w>= °�2.'nE> wQ >M aiL UC7 c3o cm c U.�'�NE C4 W CO a U m C mU U N m» = U Dj O. m 'v OHO cO n m W C C _ m m.0 .O w @ Q > 'O O m "_ w > L l j ,k 00 > @ f- j, @ JNQ> me m O N y r �Q m N D@ m -d< _ V O = J'- W C V 0, c0� w c m V r L'Cv cor m @ am .OW cU%J V Z. d ��oD 3oaDmm No�0m0/o�� O EtNma019 w LVC C am Ur m� mMr wC)m C C f� N Nm(0 O CDS J m m L O O J m O l m O r C U Z N O C~ �zv 3 ma mN m E m m >�m -c m M "^ d'QONr� w U�� U W N U lima m V (j)�Oa Q of mm W a m � a 0 c 0 a V � c U J 1 O d w@ n 0 > atm- L > > C" D C E ,N N C- c a 0 m U) N O C U N y @ D O> C C 0= y E 0 N Ol U o c @ o m �aN� ��uic`m -o c0 m 2�`0� a>i o m@cn co' _Ero m v D > 3 � m o E° m o Mm rp 0 M-0 M-0 .. d>.: 0 3 ' 3 E �E�� o�am oaca3 Ea 3mcn cmo c� `noa am nm U U c �0 y o ENa oym c oa@i @`-' 0�6 Ea@i E @ >..- UamYoEo `tc muXicuoi ,Cc 0 c N0 m� mini O W, C y y 7 W O U m c a@ m m E m a m n m U~ m J w m w @ @ C C N @ ID m N C L O TL N C ..S TL TL C@ O d U N U m m E���coi'>Dcoa� tow lGca�3 '0w �@ c6�-cm Em c uw m�oc o��m comEm JN JN Ecm'-v �m m E,Ecd cLi3Uu)�o m2 w�c0mo E2 mZ mE��=��E oaEi O N@ O C C L N nD O on - 0 d L w E a'U @C -.T->` UTN@ Y>, T,T N@O« C N mmEE� U@NN�EQ LOt �ONC LOl LM NO'C@J Lo Ol O` a m x m- fr 2 E a� o o_> 5 E c o w er .� EE v� 3 of a o n w m.�'C '� 0- m m J E 5 E U MUmo@ o@3 °�a.c mo' JZ m@Lm Lm w- C w d U C m J J .- '@ O@� G m C � C y0 S@ O @ N a @@ @ yj a 0 0 D w« N a a D w« @@ C p o J c __ m o c `'co E o c o o .- o J a tC'� 0 w w0m-0 D -O U'm'm «o ,L..0 >U -E E �IU mC N • �U=mom Enw @ tY« Cd m@mDJ and @Q t@U.C� UC tCN L o�E C CL C L U V a� Fa2iE�.�mmcwU mDm� co EcKm-o�Dc Ha2iEa��c cc C wE L c _ 0Eoic@ me@o— om U@ mE�.E o@ Q0JE w @ U 0 U@ m U U 'L-' N _w N U N 7 m m N N O w 0 E • L O OI @ U m` U m@@ wC'r CDCCC�yY .SC OwCww CC SC N'C T.CD G@ m C « m m Z N O : F C_C> Wx E L@ O J@@ m.- C N @@ n U@ d > -M -@ @@ 6@ m 0 w h- E:� Eati E E E m m c 2 E D.E EwaE >E rEcEn�a enc �cm vm C C cc v 0 £ E� LL U,� m N m @ J U) o m s s 0 i` 0 M ¢ Um Uro ULu UmU> Ur a tO N N N N N O N O N O O ON E`er ON N O N O O U � � N T h rn m m 0 M N O d M 3°> o $ c m N C U W a `p Q N @ m 80 > O) U a U@ C N C 3 O l O Q 00 01 N N@ O C C •�- E wQ @mm ON m �.�y UU @ `� .�J� N>.LL: 1d(oUaJmO oo m omaa m S L6 > ame >'o NOUo m "m lm « O Q L@U@ Ny" OO O > 0-- U .— nda N d O O <LLJ C) Q m m@@ @ > 2 W @ N�O @ Nna O O 3 N ` m > C0 0 15 OUNOZg ENO QO��V O gyd � Up -N O!EQ OUh W EO @V OnL p UV Z ¢ 16 Naw cVOCO mmn 0�Z jaouJdoOEo -dOW Q O uj C OC E@M M U N LU a Wm MNOMs ..- � M N Z M p > Y a O-0 N T c d a N p U (n U N m 3 O c M N W O a - O J N O E U > �0 m�N EEaC mC OUr aN f6 N > NNC0 @C U N T N N DDU O O N.0 OL C N Ol0'@ QN O UOc@iw E acnmdco 03 O ma O E 7�5 0 O dZO d@C >lU0 O E NO OpU J LD C (m UO U 'tCO C a @o M� @ U nm N E U� p1 U_ O�� � C N O A� L� @ O cc =M N � L 0 @ O N N .nm-@� EccnA@ U@ om@o.o �aciNm >,y a-`•o�� d�@m dv mm mw 3�o �a Oc o m E EVaC CO dJ ��a.m a.� wO.L iN�UUI U� XO �T @ N C X U C E a O O @ L .0 .� N U C lb mvaa@ym oO @Eo 6.0 ccuc oKE� tNb @ O3m ot@ cN mm N a N @ N O U N, c O J n N C L _N C U a N C 'fp Z O O �' Eos. mm ��c° �C = « > E E L O"C dC O N @ N C cO�N @ N W 0.=oc > m 'mT n> c'm3 _O c ml m o 0 �o3 cy UE O C.2� O o f O@m ULU E O� U N � ° E 16 Nw ma NZ'O)mC@U UVi'� OTNL 30~@ w0 YO�CC NC «@ CN m m D N @- C C a s c U w h m d c a U N E mY U_ N vi C N d 3 @ Y1 Z76 N O •`.• N @@ E@ N .X N N, O N O Z a C C N d 0 d N C i E a E @ C N@ F E U w n LL N n CO) N1 N ♦- J d' 2 N Y > E U a N m - w a o N N `o a T `o c `o C o f d ° C C d fll `oo m mDimn «m «c � ou m U2m cn U (7 UO Ax ma UO .�rw a _ UN Uti U U U H Company Qualifications, 3 3c. Negative History Trejo v. Medina, City of Ft. Worth, Swarco/McCain, Econolite Systems, Inc. and Econolite Control Products, Inc., District Court, Tarrant County, Texas Cause No. 096-344997-23. Plaintiff alleges claims against a number of parties related to a collision that occurred in August 2021. Econolite Systems denied responsibility as it does not have a contract with the City of Fort Worth for any maintenance services and has no record of any hardware or software controlling the intersection. The matter is in the early stages of litigation. Econolite Systems expects to be dismissed from the case. Thompson v. City of Upland, at al., San Bernardino Superior Court, Court Case No. CIVD2024069, case filed October 22, 2020. Litigation involving a traffic accident wherein Plaintiff alleged, among other things, that the City of Upland and Econolite Systems were responsible for a hit and run motorcycle striking his vehicle in an intersection that was in a four-way flash. Econolite Systems maintained the intersection under contract with the City. The Defendant disputed allegations of wrongdoing but decided to conserve resources and settle the matter. The case was dismissed with prejudice on December 8, 2021. Cristobal Vazquez and Carlos Blandon v. Rodolfo Secaida, Econolite Systems, Inc., Southern California Edison, City of Bell, County of Los Angeles and Does 1 through 30, Case No. 20STCV39096, Filed October 13, 2020, Superior Court, County of Los Angeles, Spring Street Division. The accident that is the subject of this lawsuit occurred on March 18, 2019. The Plaintiff was making a left turn when struck by a vehicle driven by defendant Rodolfo Secaida, who was proceeding straight through the intersection. The traffic control devices were not functioning at the time because of a problem with the Southern California Edison power feed to the intersection. Temporary stop signs were in use at the intersection. Police officers investigating the accident found that the Defendant Secaida was at fault for failure to yield to Plaintiffs vehicle making the left-hand tum. Plaintiff suffered minor injuries. There is no evidence that Econolite's equipment or maintenance services contributed in any way to the accident. The case settled for a nuisance value City of Rosemead, RFP No. 2024-16 Traffic Signal Maintenance Services Econolite Systems, Inc. 117 References. 4 4. REFERENCES Econolite currently maintains more than 15,000 traffic signal and ITS locations with a distinguished 22 - year track record of successful, ongoing contracts performing traffic signal maintenance and on-call emergency services for agencies with requirements like those of the City. On -Call Traffic Signal and Streetlight System Maintenance Services City of Santa Ana, CA Econolite has been supporting the City of Santa Ana's traffic signal system and street lighting system since 2002 and has unparalleled experience with the City's equipment, needs, processes, and expectations. In 2019, we were contracted by the City to provide preventative and extraordinary street light maintenance services for its citywide street light system for an additional three-year term. Maintenance services include items such as street light fixtures, poles, mast arms, supporting equipment, street light battery back-up, and miscellaneous electrical systems. We also provide the City with full traffic signal maintenance services for 303 signals, including extraordinary maintenance, lamp replacement, maintenance of video detection systems, UPS installation and maintenance, underground service alert marking, intersection re -wiring, solar powered flashing beacons, and IRWL maintenance. __k Reference Cesar Rodriguez, Senior Civil Engineer, (714) 647-5626, croddguez5@santa-ana.org Duration 2002 - Ongoing Traffic Signal and Streetlight Preventative Maintenance Program City of Brea, CA Econolite is providing the City of Brea with complete preventative and extraordinary maintenance services for 52 signals and related Interconnect, network equipment, and Video Detection Systems (VDS) throughout the City. Services provided include ongoing and regular field preventive maintenance and repair of traffic signals, In - Roadway Warning Light Systems (IRWL), Changeable Message Signs (CMS), Speed Feedback Signs, Rectangular Flashing Beacon Systems (RRFB), flashing beacons, ITS components, and other related equipment. Our Team is also providing the preventive maintenance services on all traffic signals, IRWL, RRFB, speed feedback signs, CMS, and flashing beacons systems on a quarterly basis, in addition to an annual preventive maintenance check and an annual inventory of all components of each traffic signal, IRWL, RRFB, speed feedback signs, CMS and flashing beacon systems. Additionally, we are providing and maintaining emergency service response of the City's traffic signals 24 hours a day, seven days per week, including all holidays. Reference Will Wenz, Public Works Superintendent, (714) 990-7695, willw@cityofbrea.net Duration 2008 -Ongoing City of Rosemead, RFP No. 2024.16 Traffic Signal Maintenance Services Econolite Systems, Inc. 118 Traffic Signal Maintenance Services City of Thousand Oaks, CA Econolite has been providing the City with routine, quarterly traffic signal preventive maintenance, emergency repair services, and non -emergency maintenance since 2005. As a company that specializes in maintenance, repair, testing, and replacement of traffic signals and traffic signal accessories, we were the right choice to maintain the City's 138 traffic signals, 500 pedestrian safety lights and 24 other electronic systems including flashing beacons, in -pavement crosswalk warning systems, and radar feedback signs. We provide quarterly preventive maintenance, emergency repairs, and non -emergency maintenance in order to maintain the City's traffic controllers, including Econolite's ASC -3, and Cobalt®, as well as other controllers at all signalized intersections. We also maintain approximately 138 intersections with 420+ video detection cameras including Econolite's Autoscop& Vision, as well as other video detection systems. Other activities include maintenance of traditional inductive loop detection, Battery Back-up units, and LED vehicular and pedestrian displays, and crosswalk warning devices. The City's master traffic signal control system utilizes Econolite's Centrads® Advanced Traffic Management System (ATMS) software platform. References. 4 Reference Robert Sweeting, Associate Engineer, (805) 449-2438, rsweeting@Toaks.org Duration 2005—Ongoing City of Rosemead, RFP No. 2024-16 Traffic Signal Maintenance Services Econolite Systems, Inc. 119 Standard City Contract & Insurance Requirements. 5 S. STANDARD CITY CONTRACT AND INSURANCE REQUIREMENTS Econolite Systems, Inc. has reviewed the Standard City Contract and Insurance Requirements. We will comply with all aspects of the Agreement. City of Rosemead, RFP No. 2024-16 Traffic Signal Maintenance Services Econolite Systems, Inc. 120 Addenda Acknowledgement. 6 6. ADDENDA ACKNOWLEDGEMENT We acknowledge receipt of Addendum No. 1 dated 5-20-24 and Addendum No. 2 dated 5-21-24. City of Rosemead 9938 E. VAL) aOLi VARD R08EMEAD, CAGFOR 9m0 TELEPHONE (6226) 369-2100 FAR(626)30]-9]18 ADDENDUM NO. 1 To all prospective Contractors under Request For Proposal No. 2024-16 The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP Documents and any previously issued addenda remain in full force and effect except as modified by this Addendum. which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal. 1. Proposal Submittal Deadline The Proposal subminal deadline has been changed as noted herein, and modifies the deadline stated is the RFP. The new Proposal submittal deadline is 10:30 am oa May 23, 2024. 2. Acknowledeement of Addendum No. I Each proposer shall acknowledge receipt of this addendum in their submitted proposal. Failure to provide such acknowledgement shall render the proposal as non-responsive and subject to rejection. If you have already submitted a response. this addendum will invalidate your response and you must submit a new response before the due date specified. Except for the changes noted above, all other requirements and provisions of the originally issued Request for Proposal shall remain in effect. Daaidk Cha 4 Danielle Garcia Public Works Fiscal and Project Manager Issued May 20, 2024 I ACKNOWLEDGE RECEIPT OF ADDENDT'M NO. 1 - f Christopher Flores madd's Sifn tore Econolge Systems, Inc. Company City of Rosemead, RFP No. 2024-16 Traffic Signal Maintenance Services Econolite Systems, Inc. 121 S --L: 9rrrtu Ls .� I""'exp svm..Aa,mia cor�c)tlm®ERs: w..,� MewrurCwa <�.�,� BEANDANG SEu I)Aa City of Rosemead 9938 E. VAL) aOLi VARD R08EMEAD, CAGFOR 9m0 TELEPHONE (6226) 369-2100 FAR(626)30]-9]18 ADDENDUM NO. 1 To all prospective Contractors under Request For Proposal No. 2024-16 The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP Documents and any previously issued addenda remain in full force and effect except as modified by this Addendum. which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal. 1. Proposal Submittal Deadline The Proposal subminal deadline has been changed as noted herein, and modifies the deadline stated is the RFP. The new Proposal submittal deadline is 10:30 am oa May 23, 2024. 2. Acknowledeement of Addendum No. I Each proposer shall acknowledge receipt of this addendum in their submitted proposal. Failure to provide such acknowledgement shall render the proposal as non-responsive and subject to rejection. If you have already submitted a response. this addendum will invalidate your response and you must submit a new response before the due date specified. Except for the changes noted above, all other requirements and provisions of the originally issued Request for Proposal shall remain in effect. Daaidk Cha 4 Danielle Garcia Public Works Fiscal and Project Manager Issued May 20, 2024 I ACKNOWLEDGE RECEIPT OF ADDENDT'M NO. 1 - f Christopher Flores madd's Sifn tore Econolge Systems, Inc. Company City of Rosemead, RFP No. 2024-16 Traffic Signal Maintenance Services Econolite Systems, Inc. 121 Addenda Acknowledgement. 6 MAYOR: C.r+.Y, o f RAs^mead 6nsnv [�•i�Jy l�J G MAYOR PRO'fP.M: 8838 L. VALLEY BOULEVARD COUNCILMEMBERS: a, R(AEMEAD, CALIFORNIA 917M MAvrnma'QA.. TELEPIIONE(626)569-21W Pcxiv l.,,w kAX(6a)am-9218 SEAL DANO ADDENDUM NO.2 To all prospective Contractors under Request For Proposal No. 2024-16 The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP Documents and arty previously issued addenda remain in full force and effect, except as modified by this Addendum, which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal. 1. RFP Revision (Section G1 Section G of the RFP document is hereby revised to include the following: Minimmn Qualifications and Reference Contact Information a. Contractor's License The Contractor shall possess a valid, current and in good standing California Class A or Class C-10 License and a C-31 Contractors License issued by the California State Contractor Licensing Board. A copy of the contractor's license number and date of expiration shall be included in the submitted Proposal. Failure to produce and possess the specified license will render the Proposal as non-responsivc. b. Qualified Personnel All equipment shall be CAL -OSHA Certified and the Contactor shall have on- staQ certified personnel with the following qualifications: 1. Level Three technician with certification by the International Municipal Signal Association (IMSA) with at least three (3) years' experience in traffic signal repairs; 2. Level Two technician with certification by the international Municipal Signal Association (IMSA) with at least three (3) years of experience in traffic signal repairs. The submitted Proposal shall identify by name the certified personnel who will be available and would be assigned to provide traffic signal maintenanceservices to the City. c. Company Background City of Rosemead, RFP No. 2024.16 Traffic Signal Maintenance Services Econolite Systems, Inc. 122 Addenda Acknowledgement. 6 The Contractor shall he skilled and regularly engaged in traffic signal maintenance as well w performing Underground Service Alerts (USA's). Provide a minimum of three (3) references from other municipal, city, or county governmental agencies for which the Contractor is currently providing the services described in this Solicitation must be provided. Provide an additional two (2) references for which the Contractor previously provided the services described in this Solicitation within the last five (5) years. All listed references shall be a municipal, city, or county governmental agency. d. Negative History The Contractor shall include in its Proposal a complete disclosure of any ll aed si i alleged goificant prior or on-going contract failures, any civil or criminal litigation or investigation pending which involves the Contractor or in which I the Contractor has been judged guilty or liable within the last five (5) years. if there is no negative history to disclose, the firm shall affirmatively state in its '., Proposal there is no negative history to report. Failure to comply with the terms of this provision may disqualify any proposal. The City reserves the right to reject any proposal based upon the firm's prior documented history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failures to meet contract milestones or other contractual failures. 2. RFP Additional Section The RFP document is hereby revised to include the following passage as Section M: Section M. Wages Paid to Contractor's Workers Pursuant to California Labor Code Article 2, Wages, Section 1770 et seq., the work described herein is a `public work" as defined by this Article of the Labor Code and requires payment of prevailing wages pursuant to Labor Code Section 1771. Contractors are advised to familiarize themselves with this provision and with Departmental of Industrial Relations opinions and interpretations relative to traffic signal maintenance. Failure to comply with the Labor Code may result in imposition of statutory penalties enumerated in Labor Code Section 1775. 3. Question and Answers Question l: With the nature of work for this contract being Electrical in nature, would the City please confirm that a C-10 Electrical Contracting license is acceptable for performing the work? Answer 1: The City would consider an A License a combination of C-10 and C-31 License contractor as acceptable. City of Rosemead, RFP No. 2024-16 Traffic Signal Maintenance Services Econolite Systems, Inc. 123 Addenda Acknowledgement. 6 Question 2: Would the City please provide a list of intersections and other devices, such as iRLS, RRFBs, and Flashing Beacons? Answer 2: Please see Attachment A for a list of intersections and devices. Question 3: Cost Proposal Schedule B Scheduled Repair Services #5 Replace iteris Video Detection Unit: Docs the city mean a camera or the complete system? Answer 3: Please provide the cost for both scenarios; replacement of the complete system and camera only. Question 4: On Cost proposal Schedule B, Can you please specify the model of the heris Video Detection Unit and is that a complete system with cameras or (1) camera only? Answer 4: The model of the video detection unit is lteris RZ4 or Vector Edge 2. The city would like the unit/camems to be replaced like for like as a preference if possible. If replacement of like for like is not possible the Contractor and City will negotiate in good faith to determine potential options for replacement. 4. Acknowledgement of Addendum No 2 Each proposer shall acknowledge receipt of this addendum in their submitted proposal. Failure to provide such acknowledgement shall render the proposal as non-responsive and subject to rejection. If you have already submitted a response, this addendum will invalidate you response and you must submit a new response before the due date specified. Except for the changes noted above, all other requirements and provisions of the originally issued Request for Proposal shall remain in effect. Ddr[affe Carola Danielle Garcia Public Works Fiscal and Project Manager Issued May 21, 2024 I ACKNOWLEDGE RECEIPT OF ADDENDUM NO.2 Christopher Flores Econolite Systems Inc. d s Sign Lure Company City of Rosemead, RFP No. 2024-16 Traffic Signal Maintenance Services Econolite Systems, Inc. 124 COST PROPOSAL -SCHEDULE A FLAT RATE MAINTENANCE SCHEDULE Econolite Svstems. Inc Item Description Quantity Unit Unit Price Total Annual Amount I. Preventive Maintenance (Traffic Signal System: includes safety lights & 43 Per Intersection $ 123.99 $ 5,331.57 illuminated street name signs) IL Preventive Maintenance (Speed Feedback Signs) 14 Per Intersection $ 123.99 $ 1,735.86 III. Preventive Maintenance (In - Pavement Flashing Crosswalk Lights) 15 Per Intersection $ 123.99 $ 1,859.85 IV. Preventative Maintenance (Pedestrian Hybrid Beacon Overhead and other) 3 Per Intersection $ 185.98 $ 557.94 V. Underground Service Alert - USA Per USA $ 495.96 $ 495.96 (Dig Alert Service) TOTAL COST OF PROPOSAL ITEMS (I, II, Ill, IV) $9,981.18 Special Note: The flat rate fee represents total compensation for all labor, material, equipment, and vehicles necessary to provide the corresponding tasks. COST PROPOSAL SCHEDULE "B" SCHEDULED REPAIR SERVICES Item No. Description Unit Price 1. Replace Type A Detector Loop (1 to 4loops) $ 1,393.53 per Loop 2. Replace Type A Detector Loop (5 or more loops) $ 817.94 Per Loop 3. Replace Type D Detector Loop (1 to 4 loops) $ 2.987.00 per Loop 4. Replace Type D Detector Loop (5 or more loops) $_2,423.53 per Loop 5. Replace Iteris Video Detection Unit *see note below $17,460.57 Per Unit 6. Remove & Replace Vehicular LED Face $ 272.76 Per Face* 7. Remove & Replace Pedestrian LED Face $ 293.26 per Face* 8. Remove & Replace Pedestrian Push Button $ 354.20 Per Button* Special Note: The unit price represents total compensation for all labor. material, equipment, and vehicles necessary to complete the corresponding task. For any work not listed on Schedule B. the Contractor shall submit a cost proposal to the City prior to performing the work. *Pricing is when completed during Regular Time Hours * To replace Iteris Video Detection, the price for one direction of travel is $17,460.57. For a four leg replacement, the price is $49,384.32. COST PROPOSAL SCHEDULE "C" EMERGENCY RESPONSE SERVICES List the position titles and responsibilities of personnel that will be providing emergency response services to the City per this RFP. Position Title: Traffic Signal Maintenance Superintendent Description: Lead Electrician Title: Engineering Technician Description: Secondary Electrician Title: ITS Traffic Signal Technician Description: PM Electrician Title: Lab Technician Description: Testing Electrician Title: Construction Foreman Description: Utility Lead Electrician Title: ITS Journeyman Construction Electrician Description: Utility Electrician Title: Construction Laborer Description: Utility Electrician Title: Description: Title: Description: Hourly Straight Time Hourly Overtime $ 199.50 $ 266.37 $ 199.50 $ 266.37 $ 199.50 $ 266.37 $ 199.50 $ 266.37 $ 199.50 $ 266.37 $ 199.50 $ 266.37 $ 199.50 $ 266.37 $ S__ 'Houny hates are portal to portal COST PROPOSAL SCHEDULE "C" EMERGENCY RESPONSE SERVICES CONT. VEHICLES AND EQUIPMENT The vehicles and equipment listed hereon may not accurately reflect the rolling stock used by your firm. For those vehicles and equipment that are not used by your firm, cross out and mark as "N/A" to indicate that the vehicle or equipment is not available or necessary for the emergency response services requested in this RFP. PickupTruck $ 24.24 Per Hour ServiceTruck $ 48.47 Per Hour CraneTruck $ 212.06 Per Hour Altec/TeslaTruck $ N/A Per Hour Concrete5aw $ 42.42 Per Hour AirCompressor $ 18.18 Per Hour $ Per Hour '4 -hour minimum call out $ Per Hour $ Per Hour $ Per Hour $ Per Hour $ Per Hour $ Per Hour $ Per Hour $ Per Hour AnyequipmentnotlistedwillbepaidpercurrentCaltransequipmentrates. The City will pay a maximum travel timeof one hourin each direction. MATERIAL MARK-UP material mark-up willnotexceed 15 %of supplier's invoice price (cost) thatwill be furnished to the City in any cost proposal for emergency response work. Attachment E St. Francis Proposal Proposal to the City of Rosemead Presented by: St Francis Electric 1420 Citrus St. Riverside, CA 92507 "Experience, Quality & Reliability..." Due by: May 23, 2024 Co, 10:30 a.m. St. Francis Electric I A and C-10 Licensed Contractor 1 1420 West Citrus St. Riverside, CA 92507 stfranciselectric.com — Phone (951) 202-8652 — 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 Cover Letter May 23, 2024 Danielle Garcia — Public Works Fiscal and Project Manager City of Rosemead — Department of Public Works 8838 E. Valley Blvd Rosemead, CA 91770 RE: Traffic Signal Maintenance Services in the City of Rosemead Dear Ms. Garcia, St. Francis Electric, LLC (hereinafter referred to as SFE) is pleased to respond to the Request for Proposals for Traffic Signal Maintenance and On -Call Services to the City of Rosemead. SFE agrees to provide services outlined in the RFP in providing these maintenance services. Our services will significantly reduce the frequency of malfunction/operational complaints and extend the useful life of the City's (43) Traffic Signals, (14) Speed Feedback Sign, (15) In -Pavement Flashing Crosswalk Lights, (3) Overhead Ped Hybrid Beacon and other appurtenances. SFE will maintain a 24-hour per day emergency response service (1- 844-LIGHT88) to respond within one (1) hour for emergencies and accidents and within two (2) hours for the replacement of burned -out signal faces. SFE believes it is the best qualified to provide such services to the City of Rosemead as our team has experience providing these services to the City since 2016 and several neighboring cities with these services continually for over 25 years. It also has 3 technicians that reside within 30 miles making it possible to respond in a timely manner. SFE is a California licensed and bonded Class "A -General Engineering" and "C-10 Electrical" contractor (CA license #1003811) and registered with the DIR (1000022208). SFE has a long history (Since 1946) of servicing California's transportation and electrical needs, proving to be a beneficial resource when dealing with everyday maintenance and operations. Having a core business of traffic signal installation and maintenance, SFE has established itself as one of the top electrical service providers in California with satellite office locations in Riverside, San Leandro, Napa, Gilroy, and Woodland. SFE has similar contracts in Southern California in the Cities of Downey, Lancaster, Yorba Linda, Palm Desert, Palm Springs, La Quinta, Colton, Rialto, Loma Linda, Corona, Lancaster & Town of Apple Valley to name a few in this region. Our company currently has over 250 employees including a solid team of skilled IMSA certified traffic signal technicians, electricians, CA licensed traffic & civil engineers, project managers & project coordinators. We have also aligned ourselves with reputable subcontractors in this area such as: Sierra Pacific (new intersection builds/modifications & underground utility) and Smithson Electric (detector loops) in order to offer the best services from around the industry. SFE sets high standards in customer service with regards to safety, time & budget. We constantly monitor our staff and subcontractors' service quality to satisfy our clients and ultimately lead to better & safer living for the citizens. We thank you for giving SFE the opportunity to present this proposal and look forward to retaining a working partnership with the City of Rosemead. Shenoa Townsend is the Project Manager designated for theCity.(email—shenoa.townsend@sfe-inc.com:phone 951-906-7626). This contract would be managed by the local office, located at 1420 West Citrus St, Riverside, CA 92507. Jill Petrie would be the point of contact for the remainder of the selection process, 1420 West Citrus St, Riverside, CA 92507; 951-203- 4586; jpetrie@sfe-inc.com. Sinc ely.�/ GuSymith -President (Authorized individual to contractually bind St. Francis Electric, LLC.) 975 Carden Street, San Leandro, CA 94577 (510) 639-0639 Ext. 211 Office / (510) 639-4653 Fax /guv@sfe-inc.com / www.stfranciselectric.com St Francis Electric I A and C-10 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfrandselectrlc.com — Phone (951) 202-8652-24/7/365 Traffic Signal Service 1-(844)-LIGKr88 TABLE OF CONTENTS COVERLETTER..............................................................................................................................................2 SECTION 1. APPROACH AND SCOPE OF WORK......................................................................................4 SECTION 2. PROJECT TEAM, KEY PERSONNEL AND RESUMES............................................................... 10 SECTION 3. COMPANY QUALIFICATIONS................................................................................................ 16 SECTION4. REFERENCES...........................................................................................................................23 SECTION 5. STANDARD CITY CONTRACT AND INSURANCE REQUIREMENTS .......................................24 SECTION 6. ADDENDA ACKNOWLEDGEMENT.......................................................................................25 COST PROPOSAL............................................................................................... (SEE SEPARATE COST FILE) INCLOSING................................................................................................................................................29 St. Francis Electric I A and C-10 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric.com — Phone (951) 202-8652 — 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 Section 1. Approach and Scope of Work SFE's team intends to approach this contract with a desire to provide the best customer service experience for the City of Rosemead and its citizens. SFE has consistently performed to the highest levels of satisfaction on all our service contracts. SFE understands that, as a maintenance contractor, we represent the City while working on its streets. We clearly comprehend and understand what the City expects of us and the work we do. SFE's field and office staff continues to strive to become a highly valued part of the City of Rosemead's team. SFE proposes to make every effort to satisfy the City of Rosemead in responding to the 24/7 unscheduled and emergency work. SFE maintains a 24-hour per day emergency response service (1-844-LIGHT88) to respond within one (1) hour of receiving calls during working hours and within two (2) hours for emergency calls during non -working hours, weekends and holidays. We have 2 technicians that reside within 30 miles of the City of Rosemead making it possible to respond in a timely manner. Our SFE team stands out over many due to our experience and providing exceptional customer service year after year. Working with municipalities is our primaryfocus. All SFE Employees have the same goal to "be the best in the industry", by providing superior customer service. We understand to last the test of time you not only must be the very best at what you do but you must care about what you do and prove it every day. SFE owners have from day one always been boots on the ground, in the field working alongside their employees, taking pride in the service we provide and the team that it has built throughout the years. SFE's crew is focused and attentive to the City's needs and will do what it takes to assist the City achieve their goals for their streets and infrastructure. SFE has been in the traffic signal and streetlighting industry for over 78 years and has built an outstanding reputation all over California for its work and services provided: • We respond to your request for service with the utmost urgency 24/7/365 days a year and within the required response time. • We have over 250+ employees throughout our offices and in the field, IMSA certified, NEC certified, VMS qualified, USA trained, Traffic Engineers on staff and Construction specialists dedicated to this industry alone. Our motto "Experience, Quality & Reliability..." is something we all stand by. • We strive to understand our customer's, their needs, and goals. We understand there can be many obstacles our customers may have to navigate, and we are there to help them in any way possible. Our project managers/field staff make it a point to answer calls and emails responsively, we meet with our customers on a routine basis whether it be onsite or at their facility to always have clear concise communications. With this type of effort, we can sustain from common issues that arise when there is a lack of communication. • We offer our customers an emailing option for non -urgent socalmadmin(&sfe-inc.com during our business hours so that our Cities will receive a response from our office staff. We inform our customers that a tech has been dispatched and when a service request has been completed in the field by our technicians so that they are not left wondering if a problem has been addressed. • We have a live person dispatch service when calling our 24/7 Direct Line Teleservice every time you call in, and the service call is immediately dispatched to our on-call technicians. Our techs will follow up with a return phone call notifying the reporting party confirmation of receipt and our estimated time of arrival. All our technicians have smartphones / tablets and / or laptops and can be reached at any time while performing services within the City. • We have built outstanding relationships with our suppliers over the past few decades giving us the advantage of outstanding pricing, expedited shipping and making it so we have access to St. Francis Electric I A and c-10 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric.com — Phone (951) 202-8652-24/7/365 Traffic Signal Service 1-(844)-LIGHT88 thousands of components that may not be the standard everyday part, and a tremendous number of resources that we can rely on. • SFE continuously works with all our customers on getting their warranty items repaired or replaced throughout the city even when they were notthe original installer. We make every effort to handle and relieve our customers of this burden, while keeping the customer informed and up to date on the status. • We have an In-house testing/training Lab in both our Southern California and Northern California facilities. • Our technicians receive communication directly from our 24/7 Dispatch center and take company vehicles home for a faster response time. Our shop is centrally located between the 215/60/91 Freeways making it convenient for our technicians to pick up materials if needed. Our technicians reside in various areas of SoCal and our company vehicles are equipped with GPS to be able to dispatch the nearest technician available. Method of Approach SFE Staff we will proactively communicate with City officials to inform of field issues encountered for all services described in this RFP during the contract period. Correspondence between the City of Rosemead and our local Area Manager, Project Managers, and Project Coordinators can be called in direct line or via individual email or to socalmadmin@sfe-inc.com (this will send an email to all office staff.) Any and all issues with service, performance or quality shall be directed to the assigned project manager for the City of Rosemead. All Call/Service request and Dispatch request will go through our 24/7 dispatch center. This helps to ensure they are responded to in a timely manner. Our Dispatch Center also knows what techs are in what area in order to have the quickest response possible. SFE DISPATCH 1-(844)- LIGHT88 • Staff will proactively communicate with city personnel to inform of field issues encountered for all services described in this RFP during the contract period. • SFE highly encourages all field technicians become acquainted with city personnel so that they are recognized while working throughout the City. Our technicians will contact designated city contact(s) when they plan on being in the city, when they are responding to calls and to update status of the calls in the city or prior to leaving the city to ensure all tasks have been communicated. • Dispatch requests (emergency or non -emergency) are encouraged to be called into our 24/7/365 dispatch call center at 1-844-LIGHT88 this helps ensure accurate complete information is received and dispatched appropriately. Time Period Between Award and Start of Service During our "kick-off' meeting with your City (virtually or in-person) we would like to have staff introductions, a discussion on any on-going issues or projects that we would be taking over, and exchange contact information including our 24/7 Dispatch number 1-844-LIGHT88 or 1-844-544-4888 and operations. SFE believes on an "Eyes On" approach which we will discuss. We would also obtain a list of authorized callers (if applicable). Prior to contract commencement, SFE will contact the designated City presentative to confirm any additional City requests or answer any questions and confirm transition is set to go. St. Francis Electric I A and C-10 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectriacom — Phone (951) 202-8652-24/7/365 Traffic Signal service 1-(844)-LIGHT88 Scope of Work SFE's understanding is to provide a thorough maintenance program for all of the City's Traffic Signals Systems in order to do this, we know it is imperative to not only understand the scope of work requested but to also allow our field technicians the time required to perform these tasks. To provide the best service possible, we have hired an experienced staff and have listened to what they feel is providing Platinum services. Having heard what has caused constraints in the past from both Field Technicians and Management it all comes back to time spent, if they had just a bit more time. At SFE we found if we focus on the services provided and not so much the time spent, our customers become partners who trust us and are undeniably satisfied with the services they are paying for, and our technicians and management are able to provide a service that give them pride and enjoyment in what they do. SFE agrees to provide routine preventative maintenance, prompt scheduled repairs, and emergency response to the City's traffic signals, traffic signal equipment, safety lights, flashing beacons, and other related equipment by duly trained and qualified personnel. SFE also agrees to perform an Underground Service Alert (USA) at the direction of the City. SFE understands that all preventative maintenance and USA's will be billed at an established flat rate as proposed in Schedule A, with additional scheduled repair services and emergency response services for personnel, vehicle, and equipment in accordance with the Cost proposal, Schedule B and C as proposed in this proposal. SFE understands that an inability to provide routine maintenance of each traffic signal, safety lights, or flashing beacons may cause SFE to be subject to liquidated damages. SFE agrees to provide and maintain emergency service response of the City's traffic signals, safety lights, and flashing beacons on a twenty-four (24) hour a day, seven (7) days per week basis, including all holidays. SFE will also maintain a single toll-free telephone number 1-844-LIGHT88 or 1-844-544-4888 during the entire term of the contract where the designated representative can be reached 24 hours a day, 365 days a year. SFE understands that all vehicle(s) to be used by the technicians will be equipped with a permanently mounted arrow board; warning beacon/strobe lights; traffic cones; construction warning signs; a hydraulic bucket capable of reaching a height of at least twenty-eight (28) feet from the roadway surface; necessary computer laptop for programming, maintenance and testing of traffic signal controllers and various equipment; and communications equipment for dispatch. In addition, SFE's employees will be equipped with a mobile computer or tablet with 5G LTE access and a cellular phone capable of numeric and text messages with vibration alert. All SFE's equipment will be properly maintained and functional twenty-four (24) hours a day, seven (7) days a week, including holidays. SFE will possess, and have readily available in functioning order, all required tools, equipment, apparatus, facilities, and materials needed to perform all work necessary to maintain and repair the traffic signals, safety lights, and flashing beacons in the City, in compliance with current Caltrans and County of Los Angeles standards and specifications. All excess materials and equipment in SFE's inventory will be SFE's property and responsibility until such materials or equipment is used or installed in the City. SFE agrees to furnish temporary beacons and other (portable) replacement equipment for non- operational traffic signals. Any SFE furnished with temporary spare equipment will be equivalent to the component being replaced by the manufacturer, make and model. SFE agrees to provide traffic control/lane closures that conform to the most current edition of the Federal Highway Administration (FHWA) —California Manual on Uniform Traffic Control Devices (CA MUTCD). St. Francis Electric I A and C-10 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric.com — Phone (951) 202-8652 — 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 SFE will cooperate with the City in recalibrating traffic signal coordination timing and progression only upon the direction or advance written approval of the City. Otherwise, SFE will not change the traffic signal timing. During emergency conditions, SFE agrees to assure full cooperation with the City and those employees of the City and other agencies as indicated. SFE understands that it shall not represent the City in matters of policy or procedures under this contract. SFE will not make any reference to City policies or procedures and will refer all questions or inquiries from the public regarding policies or procedures, or terms and conditions of this contract to the City. SFE agrees to maintain any additional traffic signals, lighted crosswalks, and appurtenant devices as they are installed, or become a part of the maintenance requirements to the City. SFE agrees to will deliver high-quality service, and understands how important it is for the City of Rosemead to serve its citizens. SFE understands the goal is to offer the City, maintenance that is of the highest caliber, economical, safe and error -free. PERFORMANCE STANDARDS SFE will approach this maintenance contract with an honest mentality and to provide the best customer service experience for the City of Rosemead and its citizens. SFE understands that, as a maintenance contractor, we will represent the City while working on its streets. SFE will always strive to provide responsive and excellent services to the community. SIFE will proactively communicate with the City Representative to inform him/her of issues encountered during the contract period for work performed and accomplish all the services as described in this RFP as the following: Maintenance Requirements 1. Preventative Maintenance a. SFE will perform a routine, comprehensive preventative maintenance program designed to minimize the incidence of outages and malfunctions; reduce complaints; and extend the useful life of the traffic signal equipment. SFE will furnish and use a preventative maintenance checklist form approved by the City and provide one electronic copy of the maintenance checklist to the City Representative following each inspection and to maintain a copy of the checklist in the traffic signal controller cabinet, and maintain a copy of the maintenance checklist at SFE's office of records. b. SFE will perform Monthly Inspections as follows: I. Walk the intersection and visually inspect all signal heads for proper operation, alignment, broken lenses, burned out lamps, and missing parts. ii. Depress all the pedestrian push buttons and observe the proper timing and display. iii. Report all observed issues to the City Representative(s) as discovered. Once reported, correct all observed problems as soon as possible. iv. Examine the functioning of the controller, in relation to the traffic. Correct functional problems as soon as possible and report functional and timing problems to the City Representative. v. Observe and check for proper operation of the video detection systems, detector loops and amplifiers. vi. Adjust and/or re -tune detector amplifiers and correct substandard splices, as necessary. vii. Report improper detection operation and causes to the City Representative. viii. Inspect all relays, switches, and terminals, etc. ix. SFE will make arrangements to promptly fix those deficiencies which cannot be corrected immediately. St. Francis Electric I A and C-10 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric.com —Phone (951) 202-8652-24/7/365 Traffic Signal Service 1-(844)-LIGHT88 x. Check and adjust fan operation. A. Check the filter for a tight fit and tape if required. xii. Clean and vacuum the cabinet as necessary. xiii. Examine cabinet interior for water, excessive dampness, plant intrusion, and animal/inspect infestation. Determine cause and correct condition. xiv. Inspect BBS (if so equipped) to ensure unit is fully charged. Check all battery connections to ensure they are clean and secure. Report improper operation to the City Representative. xv. Perform a nighttime check of safety lights at all signalized intersections. xvi. Complete record keeping as required by the City. 2. Scheduled Repair a. SFE will investigate and determine the corrective requirements for each reported malfunction, failure, or outage of the traffic signal system, including the communication network. b. SFE will repair or replace equipment and components that have failed, deteriorated, or malfunctioned from the normal operation of the traffic signal system (including controllers and battery backup systems). c. SFE agrees to perform all required steps to submit work proposals as indicated in this section of the RFP. 3. Emergency Repair Work a. Only when authorized by the City, SFE may perform Unscheduled and Emergency Response Wok on the traffic signal system, not covered by preventative maintenance and scheduled repair. This work will be performed on a time and materials basis in accordance with the unit costs listed in Schedule C or by a negotiated cost. The Unscheduled or Emergency Work hours could be during regular business hours (7:00 AM to 5:00 PM, Monday through Friday) or after regular business hours. b. SFE understands and agrees to perform work and requirements as listed in this section of the RFP. 4. Maintenance Records a. SFE will create and maintain an inventory list of the equipment in the controller cabinet at each location. The inventory shall include the model, manufacturer, serial number, and quantity of each piece of equipment and installation date. The inventory list shall be continuously updated, and a copy shall furnished to the City Representative every four (4) months in a Microsoft Excel spreadsheet. b. SFE understands and agrees to perform work and requirements as listed in this section of the RFP. 5. Monthly Activity Report a. SFE will provide a computerized monthly activity report to the City Representative by the fifteenth (15th) working day of each month for the previous month's activities. The report will be provided both as a printout and as a Microsoft Excel Spreadsheet compatible computer file transmitted by email and attached to the monthly invoice. The monthly activity report will include the following: L Preventative Maintenance: Note the time and date the preventative maintenance was performed. ii. Scheduled Repairs: A complete record of all work that was performed on the traffic signal equipment during the previous month including the date and time, make, model, and serial number of any major components or other equipment that was newly installed at each intersection. St. Francis Electric I A and C-10 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric.com — Phone (951) 202-8652 — 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 iii. Emergency Response Work: Note the time the service calls were received, time arrived at the intersection, the response time, nature of the problem, the number of hours spent for each repair, materials used, whether the activity is related to an accident or vandalism, and a special listing of intersections with three or more calls in one month. 6. Responses and Service a. SFE will provide response and service on a twenty-four (24) hour, seven (7) days per week basis. If for any reason a signal installation becomes partially or completely inoperable, immediate action will be take to protect the public. SFE will provide the City with contact name(s) and phone number(s) of personnel responsible for 24/7 services. SFE understands that the maximum response times will be as follows: I. Emergency and accident maintenance — one (1) hour ii. Replacement of burned -out signal faces —two (2) hours iii. All other signal maintenance twenty-four (24) hours iv. Safety Lighting twenty-four (24) hours b. SFE understands and agrees to perform work and remaining requirements as listed in this section of this RFP. 7. Signal Shut Down, Signal on Flash, Spare Equipment, Salvaged Equipment and New Traffic Signals a. SFE understands and agrees to perform work and requirements as listed in these sections of RFP Underground Service Alert (Dig Alert) Monitoring 1. SFE will provide service, as directed by the City, to adequately mark all traffic signal conduits, traffic signal interconnect/communication lines (twisted copper or fiber), and equipment as well as streetlights on behalf of the City in accordance with the California Government Code Section 4316 et seq. 2. As required by the RFP to monitor and track the marking of any affected intersections, SFE will establish an Intersection Record Log with the USA notification and corresponding action noted in the controller and provide a copy to the City. Warranty Service 1. SFE will provide warranty services as described in this RFP for new equipment installed by SFE with a material and workmanship warranty for one (1) year after acceptance. 2. SFE will notify the City where parts or materials become defective during this warranty period, so that the warranty may be exercised. 3. SFE will exercise maintenance and replacement covered by the warranty, and servicing of traffic signals will be performed at the expiration of the warranty. 4. SFE agrees to the terms for warranty service compensation as described in this RFP. Presidio Parkway can gx�r.r-. rc Tra Pac Backlands .` s St. Francis Electric I A and C-10 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric.com — Phone (951) 202-8652 — 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 Section 2. Project Team, Key Personnel and Resumes SFE's Project Manager and Foreman's Responsibilities SFE's Project Manager will primarily be responsible for planning a particular job and overseeing its progress along the way. The Project Manager plans the work that his or her crew will perform. The Project Manager will look over the proposed project to determine how and when the work will be performed, including prep work such as ordering materials and scheduling that must be completed before the project starts. The Project Manager will also develop a deliverables schedule to provide a roadmap that the team must adhere to in order to finish the job in a timely and cost-effective manner. SFE's Project Manager will be responsible for setting up estimates, budgets and timetables for the City, and develop a strategy. The project manager will select the appropriate field staff and coordinate / collaborate with the City personnel. When delays or problems occur the project manager and foreman will be the first responders, ready to make the changes required to move the project past the issue. SFE's Project Manager and Foreman will review the work daily to ensure that it is progressing in a timely fashion. If there is a slowdown, due to weather, an accident, or simply a task that takes longer than expected, the Project Manager will make changes to get the job back on track. SFE's Project Manager and Foreman will maintain ongoing customer contact to ensure quality work is completed on time and ensures customer satisfaction. The Project Manager will manage the field staff daily and stay in constant communication with the Foreman on scheduling and potential problems / solutions. Our Project Manager will check in with the warehouse weekly regarding material inventory and assist with competitive pricing for the customer. Organizational Chart St. Francis Electric SoCal Maintenance Team St. Francis Electric I A and C-10 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric.com— Phone (951) 202-8652-24/7/365 Traffc Signal Service 1-(844)-LIGHT88 Proposed Personnel Jill Petrie - SoCal Area Manager/Project Manager (Key Personnel) Shenoa Townsend — Project Manager (Key Personnel) Andy Briones - Project Administrative Support (Key Personnel) Guy Smith - Maintenance Division Manager/VP/CEO (Management Contact) Lance Alm -Traffic Signal & Streetlight Technician/Electrician (Key Personnel) Brian Meza —Traffic Signal & Streetlight Technician/Electrician (Assigned Tech) Ceasar Gonzales—Traffic Signal & Streetlight Technician/Electrician — (Staff Support) Scott Verplanck — Foreman/Traffic Signal & Streetlight Technician/Electrician (Key Personnel) Emi Cervantes—Traffic Signal & Streetlight Technician/Electrician Foreman (Assigned Tech) Stephen Petrie - Traffic Signal & Streetlight Technician/Electrician (Key Personnel) Alex Lara -Traffic Signal & Streetlight Technician/Electrician (Key Personnel) Chris Cruz—Traffic Signal & Streetlight Technician / Electrician / Fiber Optics Installer (Key Personnel) Josh Alm —Streetlight Technician / Electrician (Key Personnel) Sergio Godinez — Streetlight Technician / Electrician (Staff Support) SFE is an active union company and is supported by the local unions in all areas which provides upon request certified IBEW journeyman electricians, traffic signal technicians, laborers, and apprentices for these classifications. Currently, SFE has 2 qualified IMSA candidates on file pursuing employment with SFE and we would be willing to bring these candidates on as needed. Summarized Resumes Jill Petrie is the SoCal Area Manager, a key personnel contact forthe City of Rosemead. Her responsibilities include quality of service, communications with the City, and Proposal/Estimating. She is fully available to the City of Rosemead for repairs, upgrades, extraordinary work, city project planning, assisting City with Fiscal budgeting and contract execution. She has over 23 years of experience in the Traffic Signal, ITS, and Street Light industry working with numerous Government agencies and contractors. Has previously worked with the City of Rosemead as Project Manager since 2016. She has excellent relationships with manufacturers, contractors, municipalities, Region.al Transportation Associations, and State Department of Transportations. Extensive experience in both technical and construction related aspects of the traffic signal and streetlight maintenance industry. Experienced in scheduling, coordinating field work, support calls and intersection turn -ons. Work Experience: ➢ SoCal Area Manager/ Project Manager—St. Francis Electric, LLC -2015 to Present ➢ Service Account Manager -Siemens Industry, Inc. - 2010 to 2015 ➢ Project Manager— Republic ITS - 2001 to 2010 Shenoa Townsend is the Project Manager and has over 19 years of experience working with traffic signal and streetlight maintenance service and contract management. Her responsibilities include quality of service, communications with the City, and Proposal/Estimating. She is fully available to the City of Rosemead for repairs, upgrades, extraordinary work, city project planning, assisting City with Fiscal budgeting and contract execution. She has provided service for many municipalities throughout Southern California, while building relationships with contractors, distributors, and manufacturers to ensure the best pricing available for her customers. During her time in the industry, she has managed and scheduled a field team of 8 employees, while managing contracts and repair estimates. Work Experience: ➢ Project Manager—St. Francis Electric, LLC. -2021 to Present ➢ Service Account Manager—Siemens Industry, Inc -2015 to 2021 St. Francis Electric I A and C-10 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric.com — Phone (951) 202-8652 — 24/7/365 Tmffc Signal Service 1-(844)-LIGHT88 ➢ Senior Service Coordinator —Siemens Industry, Inc -2012 to 2015 ➢ Jr Project Manager— Republic ITS -2008 to 2012 (acquired by Siemens in 2010) ➢ Service Coordinator— Republic ITS —2006-2008 ➢ Administrative Assistant/ Dispatcher —Republic ITS— 2005-2006 Andy Briones has over 17 years of experience and is responsible for assisting with proposal estimates, monthly billingtasks, assisting City with Fiscal accounting and contract administrative/coordination tasks. Has previously worked with the City of Rosemead as service coordinator for the Traffic Signal Maintenance with a previous Employer. Work Experience: ➢ Service Coordinator— St. Francis Electric, LLC. — 2015 to Present ➢ Service Coordinator—Siemens Industry, Inc -2010 to 2015 ➢ Service Coordinator— Republic ITS — 2007 to 2010 Scott Verplanck (Key Personnel) has over 28 years of experience in the Traffic Signal and Streetlighting Maintenance. He is familiar with safety lighting, traffic signal systems, appurtenances and expectations of the City. Skilled in all aspects of traffic signal and streetlight maintenance, troubleshooting and construction. He has many years of experience in building intersections therefore troubleshooting field wiring issues is one of his skills. He has been a primary responder for many emergency calls such as traffic signal pole and cabinet knock downs and is very familiar in trouble -shooting controllers and ITS equipment. Currently resides within 30 miles from City. IMSA Traffic Signal Field Technician Level II Work Experience: ➢ Traffic Signal Technician —St. Francis Electric, LLC. — 2019 to Present ➢ Traffic Signal Technician Construction, Utility Lead —Computer Service Company -2017 to 2019 ➢ Traffic Signal Technician /Journeyman Electrician —Crosstown — 2016 to 2017 ➢ Construction & Utility - Schimick Construction — 2014 to 2016 ➢ Construction & Utility — California Professional Engineering -2013 to 2014 ➢ Construction & Utility Lead - Siemens Industry, Inc. — 2010 to 2013 ➢ Construction & Utility Lead — Republic ITS — 2003 to 2010 ➢ Lead Utility - Econolite —1998 to 2003 Emi Cervantes (Assigned Tech) has over 19 years of experience in the Traffic Signal and Streetlighting Maintenance. Has been providing services for the City of Rosemead for several years.Skilled in all aspects of traffic signal and streetlight maintenance and troubleshooting. Proficient with TS1, TS2, Type 170, ATC and NEMA Controllers. Video Detection installation and maintenance, specifically: Iteris & Autoscope. Also familiar with No Traffic detection systems. Experienced with installation and wiring of battery backup system and traffic signal controller cabinets. ATSI (Athens Technical Specialist, Inc.) CMU/MMU Testing Equipment Certified. Familiarity with the City's various Solar and Hardwired Speed Feedback Systems for both installation and troubleshooting. Intersection inspection and Service Meter installation inspection turn -on support. IMSATraffic Signal Level III Senior Field Technician & IMSA Traffic Signal Inspector Level Work Experience: ➢ Traffic Signal Technician —St. Francis Electric, LLC. - 2022 to Present ➢ Traffic Signal Technician —Siemens Industry, Inc. and Yunex ITS -2010 to 2022 ➢ Traffic Signal Technician — Republic ITS — 2008 to 2010 ➢ Traffic Signal Technician —Team Econolite — 2006 to 2008 ➢ Apprentice — LA Signal — 2005 — 2006 St. Francis Electric I A and C-10 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric.com — Phone (951) 202-8652 — 24/7/365 Treffc Signal Service 1-(844)-LIGHT88 Brian Meza (Assigned Tech) has over 6 years of experience in Traffic Signal and Streetlighting Maintenance. Has been providing services for the City of Rosemead on the current contract. Skilled in all aspects of traffic signal and streetlight maintenance and troubleshooting. Proficient with TS1, TS2, Type 170, ATC and NEMA Controllers. Video Detection installation and maintenance, specifically: Iteris. Experienced with installation and wiring of battery backup system and traffic signal controller cabinets. Familiarity with Various different Solar and Hardwired Speed Feedback Systems, Flashing Beacon Systems, Crosswalk Systems for both installation and troubleshooting. Currently resides with 30 miles from the City. IMSA Traffic Signal Field Technician Level II Work Experience: ➢ Traffic Signal Technician — St. Francis Electric, LLC. - 2023 to Present ➢ Traffic Signal Technician —Siemens Industry, Inc. and Yunex ITS— 2018 to 2023 Stephen Petrie (Key Personnel) has over 16 years of experience in the street lighting / traffic signal maintenance and on-call emergency response. Skilled in all aspects of traffic signal and streetlight maintenance and troubleshooting. Proficient with Type 170, 2070, Intelight Controllers. Video Detection installation and maintenance, specifically: Iteris. Familiar with Various different Solar and Hardwired Speed Feedback Systems, Flashing Beacon Systems, Crosswalk Systems for both installation and troubleshooting. Familiar with Polara Installations and Troubleshooting. He has worked in Cities that are similar in Scope of Services and size as the City of Rosemead. IMSA Traffic Signal Field Technician Level II Work Experience: ➢ Traffic Signal/Street Lighting Technician — St. Francis Electric, LLC. —2016 to Present ➢ Traffic Signal/Street Lighting Technician —Siemens Industry, Inc. — 2010 to 2016 ➢ Traffic Signal/Street Lighting Technician —Republic ITS— 2008 to 2010 Josh Alm (Key Personnel) has over 4 years of experience in the Traffic Signal and Streetlighting Maintenance. Skilled in all aspects of traffic signal and streetlight maintenance, troubleshooting and construction. IMSA Traffic Signal Field Technician Level II and ETA Certified Standalone Fiber Optics Installer Work Experience: ➢ Traffic Signal Technician/ Electrician —St. Francis Electric, LLC. —2020 to Present Lance Alm (Key Personnel) has over 16 years of experience in the Traffic Signal and Streetlighting Maintenance. Skilled in all aspects of traffic signal and streetlight maintenance and troubleshooting. IMSA Traffic Signal Level 111 Senior Field Technician Work Experience: ➢ Traffic Signal Technician —St. Francis Electric, LLC. - 2016 to Present ➢ Traffic Signal Technician —Siemens Industry, Inc. —2010to 2016 ➢ Traffic Signal Technician —Republic ITS— 2008 to 2010 Alex Lara (Key Personnel) has over 11 years of experience in traffic signal maintenance services. Skilled in all aspects of traffic signal and streetlight maintenance and troubleshooting. Proficient with TS1, TS2, Type 170, ATC and NEMA Controllers. Video Detection installation and maintenance, specifically: Iteris & Autoscope. Experienced with installation and wiring of battery backup system and traffic signal controller cabinets. Familiarity with Various different Solar and Hardwired Speed Feedback Systems, Flashing Beacon Systems, Crosswalk Systems for both installation and troubleshooting. Intersection inspection and Service Meter installation inspection turn -on support. He has worked in Cities that are similar in Scope of Services and size as the City of Rosemead and has been responding to service requests for the City of Rosemead. Currently resides within 30 miles from the City. IMSA Traffic Signal Level III Senior Field Technician & IMSA Traffic Signal Inspector Level I St. Francis Electric I A and C-10 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric.com — Phone (951)202-8652-24/7/365 Traffic Signal Service 1-18441-LIGHT88 Work Experience: ➢ Traffic Signal Technician — St. Francis Electric, LLC. — 2016 to Present ➢ Traffic Signal Technician —Computer Service Company —2014 to 2016 ➢ Construction Wireman —CSI —2013 to 2014 Ceasar Gonzales (Key Personnel) has over 10 years of experience in Traffic Signal and Streetlighting Maintenance. Skilled in all aspects of traffic signal and streetlight maintenance and troubleshooting. Proficient with TS1, TS2, Type 170, ATC and NEMA Controllers. Video Detection installation and maintenance, specifically: Iteris & Autoscope. Experienced with installation and wiring of battery backup system and traffic signal controller cabinets. Familiarity with Various Solar and Hardwired Speed Feedback Systems and Crosswalk Systems for both installation and troubleshooting. IMSA Traffic Signal Level III Senior Field Technician Work Experience: ➢ Traffic Signal Technician —St. Francis Electric, LLC. - 2021 to Present ➢ Traffic Signal Technician —Siemens Industry, Inc. and Yunex ITS -2014, 2016-2021 Chris Cruz (Key Personnel) has over 4 years of experience in the Traffic Signal and Streetlighting Maintenance. Skilled in all aspects of traffic signal and streetlight maintenance, troubleshooting and construction. IMSA Traffic Signal Field Technician Level II and ETA Certified Standalone Fiber Optics Installer Work Experience: ➢ Traffic Signal Technician/ Electrician —St. Francis Electric, LLC. — 2020 to Present Guy Smith is responsible for the maintenance operations for all offices he also oversees all field and front office. Guy is available to the City of Rosemead to ensure contract satisfaction. He has over 20 years of experience in the Traffic Signal and Street Light business in maintenance, repairs, and modification for public agencies from the Bay Area through Central Valley. Work Experience: ➢ Chief Executive Officer, Vice President and Secretary of Company ➢ Authorized representative to sign agreements for SFE ➢ Supervisor responsible for managing 250+ employees ➢ Responsible for the management of all Maintenance and Construction projects and accounts. ➢ 10+ Years of multiple Video Detection installations, specifically: Iteris, Autoscope, Trafficon & Aldis ➢ Knowledgeable with CCN installation, maintenance and troubleshooting; St. Francis Electric I A and C-30 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric.com — Phone (951) 202-8652 — 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 List of Subcontractors SFE will/may subcontract work within the City using the subcontractors listed below. If it is found that additional subcontractors are required, their information would be submitted to City at that time. Sierra Pacific 264048 Underground 2542 Avalon St Electrical, Riverside, CA 92509 (951) 784-1410 A, B, C- 1000004626 Construction, Inc. 10 Foundations Smithson 1938 E. Katella Ave 614518 Electric, Inc. Orange, CA 92867 (714) 997-9556 1000001610 C-10 Detector Loops SFE also understands that it is responsible for verifying the experience, qualifications, and validity for all licenses for any subcontractors SFE hires. Below are the current statuses of licenses and DIR registrations for the subcontractors listed above. w+'+zwxxerumlrl+5il�u ulo rtlM1r Capaum p,n. WM1 u,OLieli vlelmle Brnlmta n.nlaol] elnlnie Blnl]o16 6IAIID1] 61301.55 61nlAia SlBlnis nlylID35 ]IIII0. 61.110.5 190 HE YAiEL1A.5VE GE.U91M lntlly Co:pnlion i.w.ow. m;ow3s[3 rwi�]om ovvnozs St. Francis Electric I A and C-10 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric.com — Phone (951)202-8652 — 24/7/365 Traffic Signal Service 1-18441-LIGHT88 En.,e.. o.n zc�oa,wh 51X13018 61.13039 51}313011 615OIy130 0/l0/ID16 6/3]IIDf] 611113015 6Irv13M6 1013/IDlo 61WIIDIS ]1113019 6/M130zi 6131.1 Section 3. Company Qualifications Company Profile & History SFE has been in the electrical business for 78 years. We have provided track record of success in the contracting and in the maintenance divisions, over these 78 years. With over 250+ employees, we have the senior management team to allow for continued growth and have the path of growth to succeed. We have seen tremendous changes in our industry and have grown our business along the lines of longevity and stability. We have matured as a company from the early days of SFE into a leader in our industry. We pride ourselves on a close working relationship with our clients and we have continued to create new and lasting relationships with all of them. SFE has extensive experience in the maintenance work that is being requested. SFE owns and operates approximately 100+ service vehicles of various types and sizes throughout California. We maintain management of all our costs and expenses. Having been in the Electrical business for these 78 years length of time, we have crafted special relationships with our suppliers and our financial backing. We have worked on projects that have been worth over 20 million dollars and have successfully secured the financing and the manpower to produce the finest work and craftsmanship in this business proving that SFE is the best qualified to provide the services as described in this RFP. We intend to bring our years of experience to this maintenance proposal. SFE has extensive experience in the maintenance work that is being requested. SFE to help ensure safety, our maintenance crews use hydraulic "bucket" trucks with aerial lifts which are Occupational Safety and Health Administration (OSHA) approved, inspected, and certified as required by law. Our bucket trucks are typically equipped with the most common traffic signal gear, poles, and street light replacement parts to service most emergency responses such as knock downs. In addition, SFE's vehicles are equipped with a permanently mounted arrow board/stick, warning beacon/strobe lights, traffic cones & construction warning signs. Our "bucket truck" hydraulic lift is capable of reaching a height of at least forty (40) feet from roadway surfaces. Additionally, SFE houses a minimum of 2 cranetruck at ouryard. Ourtechnicians are equipped with necessary laptops for the programming/testing of traffic signal controllers, CMU/MMU, Camera monitoring (CCN, Video, etc.), and various equipment. In addition, all SFE employees will be equipped with a smartphone/mobile tablet with 4G LTE access capable of email, text photo, and internet. SFE is committed to maintain an inventory of all signal equipment used by the City of Rosemead. This commitment will ensure the City avoiding long wait time on some equipment such as traffic signal poles. SFE offers Transportation Engineering and Civil Engineering support for the City of Rosemead as an optional service. SFE's in-house California Professional Civil and Traffic Engineer have extensive experiences to address all traffic signal related problems for the City of Rosemead. Including, but not limited to, ITS equipment programming, traffic signal coordination, signal timing validation, traffic control plan, traffic signal design modifications, foundation design, pedestrian ramp design, and many other traffic signal disciplines. We maintain these types of services to create the applications needed to keep SFE in the leading edge of services that are provided as part of our core business. We take great pride in our value-added services and how we can be relied on for a complete package of services in the Transportation areas. St. Francis Electric I A and C-30 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric.com — Phone (951)202-8652— 24/7/365 Traffic Signal Service 1-18441-LIGHT88 SFE's Maintenance Division Management Team has extensive experience for more than 50 years in serving the governmental needs as well as in charge of municipalities' maintenance programs as government employees. Shenoa Townsend will be the Project Manager and Guy Smith will be the Management contact that is authorized to sign an agreement for St. Francis Electric. Number of Years Company has Provided Services and Company Ownership St. Francis Electric, LLC is a Limited Liability Corporation chartered under the State of California and incorporated in 1986. SFE is not owned by another business organization of individual. SFE has been conducting business as St. Francis Electric, LLC. for 9 years and providing the services as outlined in the RFP; however, SFE has been in business for 78 years. Our Headquarters is located at 975 Carden St, San Leandro, CA 94577 with many satellite offices located throughout California including Riverside. The Riverside location opened its doors on November 1, 2015 and is the location from which the employees are assigned. Our contractor's license number is 1003811 for A, C-10 classifications and it expires on 5/31/25. Our DIRft is 1000022208. St. Francis Electric Availability SFE understands the importance of maintaining a functional traffic signal system for the City's public reception and safety concerns. SFE promises to make available for the City of Rosemead on a 365/24/7 basis to perform tasks and services under this contract. SFE as a company has an excellent reputation performing traffic signal maintenance contract work on time and on budget. We are confident that our existing clients are greatly satisfied with our services and will be providing positive feedback and recommendations. SFE will make every effort to satisfy the City of Rosemead in responding to the 24/7 emergency calls. SFE will respond immediately within one (1) hour of receiving call during working hours and within two (2) hours for emergency calls during non -working hours, weekends and holidays. SFE's Experience It is always the goal of SFE to hone our service around a City's needs. We understand that throughout the term of a contract of this type, those needs may change. We approach all our contracts with the same vision; build a partnership with the City's staff and work towards achieving common goals set forth through that partnership. We realize that this is an ever -evolving process and that is why we believe that the only successful route is through establishing these common goals. SFE's account management team as well as our field staff will work closely with the City in order to make sure that all of your requests are being effectively addressed. We make every effort to ensure that the City's staff is always aware of issues that are in need of attention. St. Francis Electric I A and C-10 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric.com — Phone (951)202-8652 — 24/7/365 Traffic Signal Service 1-18441-LIGHT88 Past Experience of Staff SFE has been extremely successful in retaining & acquiring traffic signal maintenance and response contracts due to our customer service and reputation; this is largely due to our desire to offer the best possible customer service. SFE staff has an exemplary customer service track -record highlighted by our well-qualified field personnel, knowledgeable customer service representatives, and our accounting department with on time monthly invoicing and reports. We understand what is required to maintain a community's electrical infrastructure and exceed our customer's expectations. Our Southern Californian staff has an overwhelming combined Traffic signal maintenance response team experience for this exact scope of work of 50 years. It is from this experience that we have grown to understand that Cities such as the City of Rosemead isn't just looking for a contractor, they want a partner that they can trust has their best interest in mind. With SFE's work ethics we intend to gain that trust and not ever lose it. In addition, SFE's Key Personnel has been working with the City of Rosemead in providing Traffic Signal Maintenance Services since 2016. Negative History SFE does not have any negative history to report. Principals of the Company Guy Smith President, Secretary & 975 Carden St, San Leandro, CA 94577 Manager Ryan Amador Vice President 975 Carden St, San Leandro, CA 94577 Karla Brauer Treasurer 975 Carden St, San Leandro, CA 94577 Headquarters St. Francis Electric, LLC 975 Carden Street San Leandro, CA 94577 Office: (510) 639-0639 Fax: (510)639-4653 24/7/365 Traffic Signal Telephone Service 1-(844)-LIGHT88 Riverside/San Bernardino Region Jill Petrie Shenoa Townsend Southern California Area Manager Project Manager 1420 Citrus Street 1420 Citrus Street Riverside, CA 92507 Riverside, CA 92507 Cell: (951) 203-4586 Cell: (951) 906-7626 Email: ioetrie@sfe-inc.com Email: shenoa.townsend@sfe-inc.com https://www.stfranciselectric.com 24/7/365 Traffic Signal Telephone Service 1-(844)-LIGHT88 St. Francis Electric I A and C-10 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric.com — Phone (951)202-8652-24/7/365 Traffic Signal Service 1-(844)-LIGHT88 SFE's Primary, Headquarters and Satellite Office Locations St. Francis Electric's Southern California office is the designated local office/yard for this project located at 1420 Citrus St, Riverside, CA 92507 in the County of Riverside. We currently provide these exact services to you and neighboring cities, allowing for our technicians to always be in the neighborhood just minutes away - this allows for eyes on in the field of day-to-day operations of the intersections and emergency support when needed. SFE's office has secured outdoor storage space sufficient for all the contract equipment, parts, components, and inventory. In addition to the outdoor storage, we also have ample warehouse indoor secured storage space necessary for these types of contracts. SFE's Southern California shop is not only set up for ourtypical maintenance & response work but has the necessary room for growth to support the addition of many new customers, contracts and projects. SFE has a Southern California traffic signal lab located in Riverside County used for the testing and repairs of new/used equipment and the on-going training of field technicians in a controlled environment. SFE also has a testing lab facility located at our Headquarters office for these same types of services in that area. Since all of our offices are located in California, as seen below, they all provide services throughout Northern, Central and Southern California. St. Francis Electric, LLC. (Primary Office) 1420 Citrus St Riverside, CA 92507 Other SFE Office Locations Include: 1850 West Imola Ave 230 Mayock Rd Napa, CA 94559 Gilroy, CA 95020 Northern California Locations St. Francis Electric, LLC. (Headquarters) 975 Carden St San Leandro, CA 94577 341 Industrial Way 1919 Commonwealth Ave Woodland, CA 95776 Fullerton, CA 92833 Southern California Locations Um Bernardino SFE's Southern California office currently has contracts for Traffic Signal Maintenance Services with such Cities as: City of Colton, Corona, Downey, Grand Terrace, Indian Wells, Lancaster, La Quinta, Loma Linda, Palm Desert, Palm Springs, Rialto, Rosemead, County of San Bernardino, County of San Bernardino Waste, Wildomar, Yorba Linda, and Town of Apple Valley as well as several projects with other cities throughout Southern California. We graciously hope for the opportunity to work hand and hand with your City. St. Francis Electric I A and C-10 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric corn—Phone (951) 202-8652-24/7/365 Traffic Signal Service 1-(844)-LIGHT88 Equipment and Resources The following is a list of equipment owned by SFE, which is available for use on the proposed work as required: •Capacity 20 Bucket Truck, Diesel Gas Crane Dump Truck (Ford, GMC, and Ram) Bore Machine, American/Vermeer/Ditch Witch Running Great Running Great Running Great Running Great 4 17 3 2 Bore Truck Arrow Board, Bemis Allmand, Eclipse, Wanco, SolarTech, and Arrow Master Running Great Excellent 16 3 Concrete Saw, Meco and Core Cut Running Great 23 Flatbed Truck, Ford, GMC, and Chevy Running Great 4 Generator, Multiequipt Excellent 3 Saw Truck, Ford Running Great 6 Trencher, Ditch Witch and Vermeer Running Great 7 Light Tower Running Great 2 Conflict Monitor Tester (ATSI/PCMT 8000, CMU/MMU Tester) Excellent Brand New 1 170/2070 Controller Tester Excellent Brand New 1 NEMA TS 1 Controller Tester Excellent Brand New 2 Cabinet Test Display Excellent Brand New 1 207ON Controller Tester Excellent Brand New 1 ATSI MMT -900 Conflict Monitor Tester Excellent Brand New Our "bucket truck' hydraulic lift is capable of reaching a height of at least forty (40) feet from roadway surfaces. Additionally, SFE houses a minimum of 2 crane truck at our yard. Our technicians are equipped with necessary laptops for the programming/testing of traffic signal controllers, CMU/MMU, Camera monitoring (CCTV, Video, etc.), and various equipment. In addition, all SFE employees will be equipped with a smartphone/mobile tablet with 4G LTE access capable of email, text, photo, and internet. SFE is committed to maintain an inventory of all signal equipment used by the City of Rosemead. This commitment will ensure the City avoiding long wait time on some equipment such as traffic signal poles. St. Francis Electric I A and C-10 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric.com — Phone (951)202-8652 — 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 Salesforce SFE is proud to utilize Salesforce Project Tracking r' our computerized electronic maintenance and inventory management system. This internet cloud - based website www.salesforce.com/products/service-cloud/overview represents what we believe to be the forefront of customer account management and maintenance tracking in our industry. The City's Salesforce >aic farce Project Tracking ' account will include a complete list of all of City of Rosemead's intersections, equipment inventory, a log of repair and replacement parts, and records of all routine and emergency calls received for the City. Once the technician has received a notification of a service request, he/she will respond and arrive on site within the forementioned response time, making the proper repair work, and report the incident via online real time Salesforce TM on their mobile tablets. Reporting for routine maintenance activities is handled the same way. The information handled by Salesforce'"' includes: • Service Request Management and Scheduling, including time stamping and dispatching. • Scheduled Maintenance Management and Scheduling. • Location details of technicians and start work/end work times in the case of Emergency call -outs. • Intersection Details, inventories of equipment, maps, CAD drawing, timing sheets, etc. • Report Generation: including invoices, material use, etc. • Inventory control, including real-time tracking of available and installed equipment. • Information available to view or download through the Customer Portal, which includes: • Real-time status of Scheduled Maintenance and Service Request calls. • Real-time Intersection Inventories. • Real-time Equipment Inventories. • Intersection maintenance histories, maps, CAD drawings, digital photographs. • Account information, such as contacts and billing Essential key functions of this online database are made available to the Public Works Director and staff, all Traffic Engineers and authorized agent(s) to monitor maintenance, service call history, and review all activities performed by SFE technicians working within the City. Salesforce'"" (Sample) Traft Sgnal MainenaM Sxvh;aa d— uvrureaos aw�.n.rr.w��wrs�Wsa Information that is associated with each service call will be documented as follows: • Call to Dispatch Center or Office is logged as to time and location of request. • Dispatch time is noted as well as Technician name that is dispatched • Arrival time to site of call for service. • Technician notes of problem(s) discovered, and process to repair. • Any notes of other circumstances seen by the technician will also be captured. • Resolution of problems and equipment used or replaced to remedy the location will be noted. • Technician completion of service call will be noted. All SFE work done under this maintenance contract will be verified and available to the City of Rosemead through this online Salesforce Project Tracking TM'tool St. Francis Electric I A and C-30 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric.com — Phone (951)202-8652-24/7/36S Traffic Signal Service 1-(844)-LIGHT88 SAMPLE OF CITY OF ROSEMEAD'S MONTHLY ACTIVITY REPORT W .q._a,Z- ,._,,.r ,....M. wa w.. .._ _._„m.__. ev.u.naela+Kr_sOnwN NNINGY'_[n•I••_M_'wVSa_II]Iarn_W n e I'd ON,Yco On6eu M� ww v 2nv I srr. soAI w_r ? Yno /rwrwnwr•�bnµwbzv[s . ?GGIN. - 1. c.. sKN4b.YrLYN _v--- r x 11 xvwussrrtnq rMRKK r .p. ' qe. NN a.e I vaumue ynmr_� - Yo0 ww bw wm uee weies un.tlnemss Is nu WAw 0Y xni Vo rzr.srs - uHa sNaoxass¢a W.1xrtaueo awsrry x Ym NI ur yW . r soM se..asvmnrcl.'..irer.wrYnv_1 '" vm.—amawyn.w.w0Imisn11a_erp r e 11 is esr.w42 avru.ewmers KKa m.: y..�-crones . -. rr......... .. s... GPS Navigation System e SFE uses Samsara Networks to track our workforce and fleet. Samsara's fleet management platform organizes daily workflow management to help managers effectively respond to customer requests. Its instant visibility map feature allows users to view all drivers and vehicles in real-time to pinpoint exact locations to dispatch the best routes. When a customer calls for an ETA or last-minute status update, SFE can accurately answer inquiries based on location within seconds. St. Francis Electric I A and C-10 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric.com — Phone (951) 202-8652 —24/7/365 Traffic Signal Service 1-18441-LIGHT88 Section 4. References St. Francis Electric has established a reputation of quality service with our Southern California team. The field and office staff have provided maintenance/response services to public agencies for over two decades and continue to build strong relationships with new clients. We understand the value of our clients as well as their demands all while keeping the citizens' safety in mind. References of contractors we're currently providing services (more available upon request) Client Address Contact Info Contract Term Discussion Brett Morgan Town of Apple 14955 Dole Evans Pkwy 2023/1- Current and On -Going Valley Apple Valley, CA 92307 bmoraan@aoolevollev.ora yr+l+l+I+1 760 403-8034 Vidor Ortiz CRy of Conon 160 South l Oth St aov vod909) 2023/ 1- Current and On-going Cotton, CA 92324 yr+1+1+1 514-421 (909) 514-4210 Gabriel Hemandez City of Corona 400 S. Vicentia Ave aabdel.hemondez(-Ici.corona.co.us 2019/2 -yr+ Current and On-going Corona, CA 92882 951 279-3709 Shane Ellison City of Downey 11111 Brookshire Ave sellison@downevca.cra 2020/2024/3- Current and On -Going Downey, CA 90241 (562) 417-1754 yr+1+1 Mike Home City of Lancaster 44933 Fern Ave mhame^sc'ivoflancasierca ora 2019/1 -yr Current and On -Going Lancaster, CA 93534 2020/1-yr+1+I 661 723-5801 John Trujillo 2018/1- City of Loma 25541 Barton Rd yr+1+1+1 8 Linda itruilllo@lomalinda{a.aov 2022/1- Current and On -Going 909 478-4269 Loma Linda, CA 92354 +1+I+1 Robert Becerra City of Palm 73-510 Fred Waning Dr 2017/2 -yr & Desert aoalmdesert.aov ibecer@ 202D/3 -yr Current and On -Going 760 862-6804 Palm Desert, CA 92260 Joel Mantotvo City of Palm 3200 E. Tahquitz Canyon Way ioel moniolvo@oalmsorinasco.aov 2016/3-yr+1+1 Current and On -Going Springs Palm Springs, CA 92262 &2021 (760) 322-8339 Tim Sullivan 2016/1-yr+l+1 City of Rialto 150 S Palm Avenue Lsullivan@naltoca.aov 2019/I-yr+1+1 Current and On -Going Rialto, CA 92376 & 2022 909 421-7229 Jimmy Limon City of 2714 River Ave 2017-2019 Rosemead Rosemead. CA 91770 iiimon@citvofrosemead.ora 2019/3-yr+1+1 Current and On -Going 626 6441287 23873 Clinton Keith Rd Jason Forag City of Wildomar Suite 201 iforaa@ciivotWidomar.cra 2023/3-yr+1+1 Current and On -Going 951 677-7751 x219 Wildomar. CA 92595 Armando Jaime CW of Yorba 4845 Casa Loma Ave aiaime@vomarindoco.aov 2016/3-yr+2+2 Current and On-Going Undo Linda. CA 92886 2023/3-yr+1+1 714 961-7170 References ofi2revious contractors within the last five Years Client Address Contact Info Contract Discussion Term 550 East Sixth Street Martin Gutierrez City of 2016-2022 Contract Tenn Ended Beaumont Beaumont, CA 92223 mautierez@beaumontca.aov 951 769-8520 Mono Lopez city of 6550 Miles Avenue Huntington Park mlo 23) 584 6306 2016 -2021 Contract Tenn Ended Huntington Park CA 90255 (323) 584-6306 St. Francis Electric I A and C-10 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric.com — Phone (951) 202-8652 — 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 Section 5 Standard City Contract and Insurance Reauirements St. Francis Electric, LLC. has reviewed the Standard City Contract and Insurance Requirements and agrees to comply with all aspects of the Agreement. SFE carries General Liability and Automotive Liability insurance that meets or exceeds the minimum requirements of this RFP. SFE carries Worker's Compensation Insurance per State Law. SFE will meet all additional required Insurance provision said in this RFP. Feel free to contact our insurance broker, Janet MacDougall, CIC, CRIS, at (925) 822-9018 for any questions regarding our insurance. ACO d CERTIFICATE OF LIABILITY INSURANCE o3/n/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE ODES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLIOES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORMED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: H the .,dPcRe bolder Is an ADDDictui INSURED, the po k,jks) must ha. ADDITIONAL INSURED Is'oY alone or Its, endorsed. If SUBROGATION IS WAIVED. subject to Me terms and COndiNole of Ns Policy, certain Wicks may regain an endorsement. A statement on this caHificate does net confer rl Me to t"IM MMer In no. of. ach endoresmant(a. PRODUCER G LIC 0029370 1-9]5-498-3336 8¢a Dorr3ey adganood PastMra I.Posence Gstar (iPIC) PHONE ,925-a]]-9809 FAIn 9S5 -BBT -681s [Concord - araach ID 154691 D1V6 401/406 P.O. Box 5668 EyyL Aniates: aara•.dozrSaayMpi�sobxa.em._.. iwiaml.c Wia KBURERA; NASIOO' Bioce PIPs 168 CO CP VMS 19445 Cons id, G 94524 DSA esu1FD IXaaaaa.,.vin, NWLD sam A88D! CO 110690 Im,s, 23.841 _ Se. Penni. D1aeei3e, LLC OMNsWP CD¢LR PO Box 2057 IN911RERE' saaaeF: San l.aasdts, G 94577 08A y THIS IS To CERTIFY THAT THE Po ICIES,OF INSURANCE LISTED EELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWmiSTANDING ANY REQUIREMENT. 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WCAIOiuI N.1 scMauN, mp G.Na1W xawN APaa YnNIMB M ividanca of Coverage. vTY06[alawbVRV ACORD 25 (201603) The ACORD name and logo am registered Make Of ACORD Dorri-*11 150266913 St. Francis Electric I A and C-10 Licensed Contractor 11420 Wert Citrus St. Riverside, CA 92507 stfranciselectric.com - Phone (951) 202-8652-24/7/365 Traffic Signal Service 1-(844)-LIGHT88 SHOULD AMY OFTHE ABOVE DMMBM PODCIES BE GMCELLED BEFORE 8 Ldaxa of Coma.8a THE EXPIRATION RATE THEREOF, NOTICE WILL BE DEWERED IN ACGORDANCEWDNTHEPOUCYPRONSIDNS. ... .. AUTXObffDREPREVUHAms 09A J- vTY06[alawbVRV ACORD 25 (201603) The ACORD name and logo am registered Make Of ACORD Dorri-*11 150266913 St. Francis Electric I A and C-10 Licensed Contractor 11420 Wert Citrus St. Riverside, CA 92507 stfranciselectric.com - Phone (951) 202-8652-24/7/365 Traffic Signal Service 1-(844)-LIGHT88 Section 6. Addenda Acknowledgement city Of WgSeItrwf4i6 aLIYOR1. O— SA�ikA Ax,m�re XW YAI.IF.Y 1)(7)(AWARD R(laIL\ItlAU,CALIi�'UINLi')Itt(i tYRmtClr.ImMIS: In a suw•srTcws FAX(6Z)307-'n19 h'AX (GasI1Gr=)11M Wr,.erm SEVI A\G ADDENDUM NO.1 To all prospective Contractors under Request For Proposal No. 2024-16 The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP Documents and any previously issued addenda remain in full force and effect, except as modified by this Addendum, which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal - 1. Proposal Submittal Deadline The Proposal submittal deadline has been changed as noted hernia and modifies the deadline stated in the RFP. The new Pmposal submitral deadline is 10:30 am on May 21.2024. 2. Acknowledr ement of Addendum No. 1 Each proposer shall acknowledge receipt of this addendum in thew submitted proposal. Failure to provide such acknowledgement shall render the proposal as non-responsive and subject to rejection. If you have already submitted a response, this addendum will invalidate your response and you must submit a new response before the due date specified. Except for the changes noted above, all other requirements and provisions of the originally issued Request for Proposal shall remain in effect. Ddridle 1O a4 Danielle Garcia Public Works Fiscal and Project Manager Issued May 20, 2024 1 ACKNOWLEDGE RECEIPT OF ADDENDUM NO. I St. Francis Electric, LLC. Bidd 's Signature Company St. Francis Electric I A and C-10 Licensed Contractor 11420 West Citrus SL Riverside, CA 92507 stfrandselectric.com — Phone (951) 202-8652 —24/7/365 Traffic Signal Service 1-(844)-UGHTBB MAYOR:e `'� C'i of IRpsemead S..Lr J e MAYORPRTf:N1: �� Sac AI.= 8S,KI \ 41.1 LY nOL(LE4ARD COUSCILMxMRF.aS: ROST MF U), C 11.n'ORNL491770 M6RG.ULLT CLmc I ELLPHONE (626) 569-21 W FA\(626)307-9218 SEAN DANG ADDENDUM NO.2 To all prospective Contractors under Request For Proposal No. 2024-16 The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP Documents and any previously issued addenda remain in full force and effect, except as modified by this Addendum, which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal. 1. RFP Revision (Section G) Section G of the RFP document is hereby revised to include the following: Minimum Qualifications and Reference Contact Information a- Contractor's License The Contractor shall possess a valid, current and in good standing California Class A or Class C-10 License and a C-31 Contractors License issued by the California State Contractor Licensing Board A copy of the contractor's license number and date of expiration shall be included in the submitted Proposal. Failure to produce and possess the specified license will render the Proposal as non-responsive. b. Qualified Personnel All equipment shall be CAL -OSHA Certified and the Contractor shall have on - staff, certified personnel with the following qualifications: 1. Level Three technician with certification by the International Municipal Signal Association (IMSA) with at least three (3) years' experience in traffic signal repairs; 2. Level Two technician with certification by the International Municipal Signal Association (IMSA) with at least three (3) years of experience in traffic signal repairs. The submitted Proposal shall identify by name the certified personnel who will be available and would be assigned to provide traffic signal maintenance services to the City. c. Company Background St. Francis Electric I A and C-10 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric.com—Phone (951) 202-8652-24/7/365 Traffic Signal Service 1-(844)-LIGHT88 The Contractor shall be skilled and regularly engaged in traffic signal maintenance as well as performing Underground Service Alerts (USA's). Provide a minimum of three (3) references from other municipal, city, or county governmental agencies for which the Contractor is currently providing the services described in this Solicitation must be provided Provide an additional two (2) references for which the Contractor previously provided the services described in this Solicitation within the last five (5) years. All listed references shall be a municipal, city, or county governmental agency. d. Negative History The Contractor shall include in its Proposal a complete disclosure of any alleged significant prior or on-going contract failures, any civil or criminal litigation or investigation pending which involves the Contractor or in which the Contractor has been judged guilty or liable within the last five (5) years. If there is no negative history to disclose, the firm shall affirmatively state in its Proposal there is no negative history to report Failure to comply with the terms of this provision may disqualify any proposal. The City reserves the right to reject any proposal based upon the firm's prior documented history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failures to meet contract milestones or other contractual failures. 2. RFP Additional Section The RFP document is hereby revised to include the following passage as Section M: Section M. Wages Paid to Comructor's Workers Pursuant to California Labor Code Article 2, Wages, Section 1770 et seq., the work described herein is a "public work" as defined by this Article of the Labor Code and requires payment of prevailing wages pursuant to Labor Code Section 1771. Contractors are advised to familiarize themselves with this provision and with Departmental of Industrial Relations opinions and interpretations relative to traffic signal maintenance. Failure to comply with the Labor Code may mutt in imposition of statutory penalties enumerated in Labor Code Section 1775. 3. Ouestion and Answers Question 1: With the nature of work for this contract being Electrical in nature, would the City please confirm that a C-10 Electrical Contracting license is acceptable for performing the work? Answer 1: The City would consider an A License or combination of C-10 and C-31 License contractor as acceptable. St. Francis Electric I A and C-10 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric.com - Phone (951) 202-8652-24/7/36S Traffic Signal Service 1-(844)-LIGHT88 Question 2: Would the City please provide a list of intersections and other devices, such as IRLS, RRFBs, and Flashing Beacons? Answer 2: Please see Attachment A for a list of intersections and devices. Question 3: Cost Proposal Schedule B Scheduled Repair Services 95 Replace Itcris Video Detection Unit: Does the city mean a camera or the complete system? Answer 3: Plesse provide the cost for both scenarios; replacement of the complete system and camera only. Question 4: On Cost proposal Schedule B, Can you please specify the model of the Iteris Video Detection Unit and is that a complete system with cameras or (1) camera only? Answer 4: The model of the video detection unit is Iteris RZ4 or Vector Edge 2. The city would like the unit/camerss to be replaced like for like as a preference if possible. If replacement of like for like is not possible the Contractor and City will negotiate in good faith to determine potential options for replaccment 4. Aclmowled¢ementofAddendum No.2 Each proposer shall acknowledge reccipt of this addendum in their submitted proposal. Failure to provide such acknowledgement shall render the proposal as non-responsive and subject to rejection. If you have already submitted a response, this addendum will invalidate your response and you must submit a new response before the due date specified. Except for the changes noted above, all other requirements and provisions of the originally issued Request far Proposal shag remain in cffect V;*.& a Cj4arla. Danielle Garcia Public Worcs Fiscal and Prejed Manager Issued May 21, 2024 I ACKNOWLEDGE RECEIPT OF ADDENDUM NO.2 St. Francis Electric, LLC. Bidd s Signature Company R. Francis Electric I A and C-10 Umnsed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric.com —Phone (951) 202-86S2 —24/7/365 Traffic Signal Service 1-(844)-LIGHT88 Cost Proposal - (See separate file) In Closing SFE would like to thank the City of Rosemead forgiving us this opportunity to submit this RFP and for their consideration to use our local Staff as part of a crew that represents its City. If chosen our staff will make every effort to insure your City is our next best reference on future RFP's to other cities'. We don't strive to be the biggest but we do strive to be the BEST! Contractor A and CIO Licenses ST FRANCIS ELECTRIC LLC P 0 BOX 2057 SAN LEANDRO, CA 94577 Business Phone Number:(510) 639-0639 Entity Ltd Liability Issue Date 05/19/2015 Expire Date 05/31/2025 License Status This license is current and active. All information below should be reviewed. FA - GENERAL ENGINEERING F C10 -ELECTRICAL DIR Registration Number Registration History Contractor Information Effective Date Expiration Date Legal Entay Name ST Mw sRECIPIC OC 6/20/2018 6/30/2019 legalE gType LLC snnn 5/12/2017 6/30/2018 A w Reginrenon N..tv 6/13/2016 6/30/2017 1000D21108 Rege63 ee.nt eaaa 71112015 6/30/2016 023 PeglNretion a0^etbn aete fi13013025 5120/2015 6/30/2015 Nening %F 057 54N lfANCR0945r1 CAUnrtetl Steus ar Amaiu 2057 S 711/2019 6130/2020 i w,yara seam. ftyw 975 UADEN Sr SAN LEA M9 Sn CA U.nima Sums clAmalu EmailMdm s '.. 7/112020 6/30/2021 Trwe Nsme]DM Chane Nu .dO CSLB. 1003611 7/1/2021 6/30/2023 i. CSlB:1003811 ''. 711/2023 6/30/2025 St. Francis Electric I A and C-30 Licensed Contractor 11420 West Citrus St. Riverside, CA 92507 stfranciselectric.com —Phone (951) 202-8652 — 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 COST PROPOSAL -SCHEDULE A FLAT RATE MAINTENANCE SCHEDULE Item Description Quantity Unit Unit Price Total Annual Amount I. Preventive Maintenance (Traffic Signal System: includes safety lights & 43 Per Intersection $ 99.50 $ 51,342.00 illuminated street name signs) II. Preventive Maintenance (Speed Feedback Signs) 14 Per Intersection $ 55.00 $ 9,240.00 III. Preventive Maintenance (In - Pavement Flashing Crosswalk 15 Per Intersection $ 55.00 $ 9,900.00 Lights) IV. Preventative Maintenance (Pedestrian Hybrid Beacon 3 Per Intersection $ 55.00 $1,980.00 Overhead and other) V. Underground Service Alert - USA Per USA $ 260.00 $ 260.00 (Dig Alert Service) TOTAL COST OF PROPOSAL ITEMS (1, II, Ill, IV) $ Special Note: The flat rate fee represents total compensation for all labor, material, equipment, and vehicles necessary to provide the corresponding tasks. COST PROPOSAL SCHEDULE "B" SCHEDULED REPAIR SERVICES Item No. Description Unit Price 1. Replace Type A Detector Loop (1 to 4 loops) $ 999.00** Per Loop 2. Replace Type A Detector Loop (5 or more loops) $800-00' per Loop 3. Replace Type D Detector Loop (1 to 4 loops) $999.00 * Per Loop 4. Replace Type D Detector Loop (5 or more loops $ 800.00*** per Loop $2,600.0 per camera 5. Replace Iteris Video Detection Unit$48,000.00 per system Per Unit 6. Remove & Replace Vehicular LED Face $ 215.00 Per Face* 7. Remove & Replace Pedestrian LED Face $ 315.00 per Face* 8. Remove & Replace Pedestrian Push Button $ 185.00 Per Button* Special Note: The unit price represents total compensation forall labor. material, equipment, and vehicles necessary to complete the corresponding task. For any work not listed on Schedule B. the Contractor shall submit a cost proposal to the City prior to performing the work. *Pricing is when completed during Regular Time Hours ** Pricing is based off 1 location & 1 movement *** Pricing is based off 1 location COST PROPOSAL SCHEDULE "C" EMERGENCY RESPONSE SERVICES Listthe position titles and responsibilities of personnel thatwill be providing emergency response services to the City per this RFP. PERSONNEL Position Title: Traffic Signal Maintenance Superintendent Description: Title: Engineering Technician Description: Title: ITS Traffic Signal Technician Description: Title: Lab Technician Description: Title: Construction Foreman Description: Title: ITS Journeyman Construction Electrician Description: Title: Construction Laborer Description: Title: Not Applicable Description: Title: Not Applicable Description: Hourly Straight Time $ 140.00 $ 140.00 Hourly Overtime $ 192.00 $192.00 $ 130.00 $ 178.00 $ 130.00 $ 178.00 $ 140.00 $ 192.00 $ 130.00 $ 178.00 $ 105.00 $ 140.00 $ N/A $ N/A $ N/A $ N/A COST PROPOSAL SCHEDULE"C" EMERGENCY RESPONSE SERVICES CONT. VEHICLES AND EQUIPMENT The vehicles and equipment listed hereon may not accurately reflect the rolling stock used by your firm. For those vehicles and equipment that are not used by your firm, cross out and mark as "N/A" to indicate that the vehicle or equipment is not available or necessary for the emergency response services requested in this RFP. PickupTruck $25-00 Per Hour ServiceTruck $ 30.00 Per Hour CraneTruck $129.00 Per Hour Altec/TeslaTruck $ 38.00 Per Hour ConcreteSaw $ 2'55.00 Per Hour AirCompressor $ 255.00 Per Hour Not Applicable $ N/A Per Hour Not Applicable $ N/A Per Hour Not Applicable $ N/A Per Hour Not Applicable $ N/A Per Hour Not Applicable $ N/A Per Hour Not Applicable $ N/A Per Hour Not Applicable $ N/A Per Hour Not Applicable $ N/A Per Hour Not Applicable $ N/A Per Hour AnyequipmentnotlistedwillbepaidpercurrentCaltransequipmentrates. The City will pay a maximum traveltimeofonehourin each direction. MATERIAL MARK-UP material mark-up willnotexceed 15 %of supplier's invoice price (cost) that will be furnished to the City in any cost proposal for emergency response work. Attachment F Yunex Proposal YUN - y TRAFFIC Work Proposal Traffic Signal Maintenance Services (RFP No. 2024-16) for the City of Rosemead May 23`d, 2024 Yunex Traffic 1026 E. Lacy Avenue Anaheim, CA 92805 www.yunextraffic.com V.r May 23'd 2024 Ms. Danielle Garcia City of Rosemead 8838 E. Valley Boulevard Rosemead, CA 91770 Y U N 7 X TRAFFIC RE: Proposal for: Traffic Signal Maintenance Services (RFP No. 2024-16) Ms. Garcia, Yunex LLC would like to express our sincere appreciation for the opportunity to participate in the proposal process for providing Traffic Signal Maintenance Services for the City's traffic signal system. The prices and terms stated in our proposal package will remain in effect for 90 -days from the date of submission, May 23rd, 2024. Yunex LLC is a corporation, incorporated in the State of Delaware on February 171h, 2021. Our federal tax employer I.D. number is 86-2136678 and our corporate address is 9225 Bee Cave Road, Building B, Austin, TX 78733. Yunex LLC is an electrical contracting firm who is a California licensed A & C-10 contractor (CA License #1080007) and is also a registered Public Works Contractor (DIR No. 1000815000), who provides leading edge traffic technology for the fast -paced Intelligent Transportation Systems world. Whether providing maintenance services, local controllers, controller firmware, central systems, system analysis, design, or integration, Yunex LLC brings innovative and reliable solutions to customers. Addendum #1 (dated 05/20/24) and Addendum #2 (dated 05/21/24) have been received and are acknowledged. During the evaluation, if there are any questions regarding this proposal, please feel free to contact either of us using the contact information listed below. We look forward to serving the needs of the City of Rosemead and would like to thank you in advance for your consideration. Respectfully, Yunex LLC Michael J. Hutchens West Operations Manager 2250 Business Way Riverside, CA 92501 (951) 784-6600 Office (951)784-6700 Fax michael.hutchens0yunextraffi c.com Yunex LLC Robert Paquette Sales Manager 2250 Business Way Riverside, CA 92501 (951)784-6600 Office (951)784-6700 Fax robert.paq uette@yu nextraffic.com Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Y " ' ' — ' TRAFFIC Table of Contents CoverLetter.......................................................................................................................... 2 Tableof Contents.................................................................................................................. 3 Section 1: Approach and Scope of Work................................................................................ 4 Methodology...................................................................................................................... 4 Approach / Response Times.............................................................................................. 4 Scopeof Work................................................................................................................... 5 RoutineMaintenance...................................................................................................... 5 ExtraordinaryServices.................................................................................................... 8 SpareMaterials................................................................................................................ 11 On -Line Portal (Service Business Platform @ITS)............................................................ 12 CustomerPortal............................................................................................................ 13 Section 2: Project Team, Key Personnel, and Resumes....................................................... 15 ProjectManager............................................................................................................... 15 ProjectCoordinator....................................................................................................... 16 FieldSupervisors............................................................................................................. 17 Traffic Signal Technicians............................................................................................. 19 Street Lighting Technician............................................................................................. 21 Fiber Optic Technician.................................................................................................. 22 In -House Specialist / Engineering Technician / Lab Manager ......................................... 23 OrganizationChart ........................................................................................................... 24 Subcontractors................................................................................................................. 24 Section 3: Company Qualifications...................................................................................... 25 ExecutiveSummary ......................................................................................................... 25 Experience....................................................................................................................... 27 Yearsin Business.........................................................................................................27 CompanyProfile...........................................................................................................27 FirmOwnership............................................................................................................29 Contractors License / DIR Registration......................................................................... 30 Section4: References......................................................................................................... 31 Recently Awarded Public Sector Contracts: ...................................................................... 32 Section 5: Standard City Contract and Insurance Requirements .......................................... 33 Section 6: Addenda Acknowledgement................................................................................ 34 Cost Proposal (Schedule A, B, and C)................................................................................. 41 Delegation of Approval Authority.......................................................................................... 42 ©2024 Yunex Traffic 3 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Section 1: Approach and Scope of Work Methodology It is our understanding that the City of Rosemead is seeking a qualified traffic signal maintenance firm to provide Traffic Signal Maintenance and Repair Services. The selected service company will be responsible for providing a continuing, comprehensive, routine, and extraordinary maintenance program for the City's equipment. The City's expectation is that the maintenance program will reduce the incidence of malfunctions, reduce complaints, promote safety, and proactively extend the longevity of the equipment, thus reducing the overall operating cost for the City's traffic signal system. Our goal is always to exceed our customer's expectations. We have a broad range of experienced personnel including IMSA Level III Traffic Signal Maintenance personnel. The technicians assigned to this contract have over 133 years of combined experience managing and maintaining traffic signal systems, fiber networks, and central systems. YUN - x TRAFFIC Our in-house traffic signal laboratories (located in Riverside) provide a full range of technical services including complete controller/cabinet testing, repair, and conflict monitor testing/certification. Services for this contract include the provision of appropriately trained personnel and equipment necessary to perform maintenance activities as outlined in your RFP. We understand that the general Scope of Work to be done consists of routine preventative maintenance and repair of your Traffic Signal Devices as well as general and emergency repairs of the same. These services will provide your city with safe and efficient operations. Yunex Traffic will have available and readily accessible, qualified personnel, tools, equipment, facilities, and material required to perform all work necessary for the maintenance of the City's traffic signal systems, as outlined in the Scope of Work and in compliance with current City and State standards. Approach / Response Times To be able to respond immediately to emergency calls, Yunex Traffic's field technicians are authorized to take their work vehicles home daily. All work vehicles are stocked with proper field equipment so he/she may sufficiently address most problems they encounter while responding. Emergency response call outs and unscheduled repairs are initiated by calling our toll-free emergency phone number, 1-800-229-6090. A live dispatcher will be available 24 hours a day, 7 days per week, 365 days per year. Our dispatcher will create a work order in our visual planning board and once the work order is released, it will immediately transfer to our technician's queue on their mobile device. As part of our quality control practice, our dispatcher will follow up with a phone call to our technician to confirm that he/she is in receipt of the call out/work order. For emergency calls, the technician will arrive at the site within one (1) hour to assess and correct the reported problem. Once the problem is corrected, the technician will inform the city of the repair actions. 02024 Yunex Traffic 4 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Y " ' ' — ' TRAFFIC Scope of Work It is always the goal of Yunex Traffic to tailor our services around our customer's needs. We understand that throughout the term of a contract, those needs may change. We approach all our contracts with the same vision; build a partnership with the City's staff and work towards achieving common goals set forth through that partnership. We realize that this is an ever - evolving process and that is why we believe that the only successful route is through establishing common goals. This methodology and a commitment to service will be applied to every aspect of our services for the City of Rosemead. Routine Maintenance We will execute a comprehensive monthly routine maintenance program as outlined in the City's Scope of Work (Attachment B of the RFP), as recommended by the manufacturer, and as listed below. Yunex Traffic will also maintain, at the same unit price, additional traffic signals and appurtenant devices as they are installed or become a part of the maintenance requirements of the city. Yunex Traffic technicians will, at a minimum, perform the following tasks on the City's traffic control systems (Traffic Signals, Speed Feedback Signs, In -Pavement Flashing Crosswalks, and Pedestrian Hybrid Beacons) monthly: ■ Routine maintenance is typically scheduled by the technician as they are more aware of the geography of the area. They will take into consideration contract requirements and your preference when scheduling routine preventive maintenance. ■ Once our technician arrives at the location, he will complete a job hazard analysis (JHA) determining any potential hazards at the location. Following the JHA, they will secure the area with proper traffic control as referenced in the most recent editions of the CAMUTCD and W.A.T.C.H. Handbooks and in accordance with the city's traffic control requirements. ■ Our technician will clean and vacuum the controller and battery backup cabinets (if equipped) and ensure the cabinet vents are un -obstructed, the air filter is clean, properly inserted, and secure (air filters will be replaced semi-annually). During this process, your Yunex Traffic technician will perform the following checks inside the controller cabinet: o Confirm the controller cabinet is securely mounted to the foundation and inspect the seal for deterioration. Excessive dampness and plant/animal intrusion inside the controller cabinet will be reported to the city and repaired immediately. o Verify fan operation and ensure the thermostat is set to 95 degrees Fahrenheit and that there is sufficient airflow through the cabinet. o Inspect cabinet hardware (i.e., door gaskets, hinges, locks, etc.) for proper operation. All deficiencies will be repaired and reported to the city. ©2024 Yunex Traffic Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Y " ' ' — ' ` TRAFFIC Inspect electrical components (i.e., relays, load switches, equipment displays and indications, flasher(s), rack -mount detectors, harness/connectors, service connections, system telemetry, communications system, cabinet grounding, GFCI receptacles, terminal connections cabinet lights and switches, CMU (interlock) door switch, the police panel switches, etc.) for proper operation and adjust, as necessary. We will also verify proper operation of all equipment displays and cabinet/controller indicator lamps. Deficiencies that pose a safety concern will be corrected immediately. o Semi-annually verify that controller software/firmware is up to date. ■ Following the visual inspection, your Yunex Traffic technician will examine the functionality of the controller in relation to traffic at the intersection and confirm all phase and coordination timing is programmed correctly and is current based on the timing sheet located in the controller cabinet. ■ In addition to monitoring phase actuation from vehicle/traffic, they will also confirm proper intersection cycling by manually placing vehicle and pedestrian calls on each phase through the cabinet test switches or the controller keypad to verify controller servicing of each phase. ■ Yunex Traffic technicians will ensure your controller's date and time is correct and we will adjust all controller clocks within 48 hours of time changes related to Daylight Savings Time. This also includes confirming the correct date and time in all Conflict Monitor Units and Malfunction Management Units (CMU/MMU) during each visit. ■ Your Yunex Traffic technician will check the controller log buffers and investigate any faults that may have surfaced since the last maintenance visit. ■ CMU's/MMU's can be tested annually, if requested. Technicians will be ATS] CMU/MMU Test Equipment Certified. Individual test results will meet the city's documentation requirements and be available in each controller cabinet and an electronic file (USB) will be delivered to the city within 30 days after completing the testing. This test will also be documented on the routine maintenance log located in the controller cabinet. Annual CMU/MMU testing will be billed on a time and material basis. ■ The technician will confirm all detector loop cables are correctly identified, connected to the correct vehicle detector field terminals, and that a call is placed on the correct detector input, and that the input places a call on the correct controller phase. We will adjust or re - tune detector amplifiers and correct substandard splices, as necessary. Loops requiring re -seal or replacement will be documented and reported to the city immediately. ■ If the intersection is equipped with video/radar detection our technician will verify that detection zones are properly structured. They will also verify proper camera operation by monitoring the vehicle call on the video processor unit and confirm that the calls are registering in the controller and actuating the correct phase in the controller. The technician will verify that detection system software has been properly updated. If requested, Annual Video Detection lens cleaning can be done on a time and material basis. r Our technicians are If equipped, your Yunex Traffic technician will confirm extremely knowledgeable operation of all preemption devices (i.e., railroad, with the installation, emergency vehicle preemption (EVP), fire station handling, and testing of preemption, etc.). If requested, EVP testing can be done on interconnect and fiber a time and material basis. optic systems. ©2024 Yunex Traffic Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Y U I ` — ' TRAFFIC ■ If equipped, inspect CCN cameras for correct operation. Check for damage to wiring or housing and clean lens. If requested, CCN camera lens cleaning can be done on a time and material basis. ■ The technician will also test your interconnect systems to maintain existing operation and will notify you of any deficiencies. ■ If equipped, your Yunex Traffic technician will check the battery back-up systems / uninterruptible power supplies (UPS) including checking/logging the battery and load levels. In addition, we will confirm all battery connections to ensure they are clean and secure. We will report any batteries that require replacement immediately. All events and run time will be documented inside each controller cabinet. If requested, Semi -Annual testing by electrical bypass for proper operation can be done on a time and material basis. ■ Yunex Traffic will perform a monthly night check of safety lights/illuminated street name signs (IISNS) at all signalized intersections (if equipped). Our findings will be submitted to the city and required repairs will be made according to the Extraordinary Maintenance schedule. Monthly night checks are included with Routine Maintenance. ■ Our technician will walk the intersection (clockwise and counterclockwise) and visually inspect all poles, signal heads, pedestrian signals, associated framework, and signal mounted signs for proper operation, alignment, and broken or missing parts. During this process, your Yunex Traffic technician will perform the following checks outside of the controller cabinet: o Depress all pedestrian push buttons and observe proper timing and display. o Visually inspect the loops for sufficient sealant or exposed loop wires. o Inspect pull boxes, pull box lids and hand -hole covers. Missing covers/lids will be replaced immediately. o Visually inspect all signal doors, back plates, and visors and confirm they are secure. o Remove unauthorized signs, stickers, and posters that can be easily removed from traffic signal poles and the controller cabinet. Graffiti will also be removed within twenty-four (24) hours of notification. o Prepare a list of locations where painting may be necessary, which will be submitted to the City for approval. Painting rates can be provided, if requested. ■ The technician will lubricate cabinet door locks and padlocks semi-annually, unless required sooner. ■ Maintain a yearly inventory list of all equipment in the controller cabinet at each location. This list will also be updated electronically and provided to the city yearly in a Microsoft Excel spreadsheet, or as requested. ■ Your Yunex Traffic technician will document all maintenance activities on the city approved Preventative Maintenance checklist, on the cabinet log, and in their mobile device which is wirelessly communicating to our maintenance server enabling our customers to view all progress in virtually real- time. 02024 Yunex Traffic Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Y U ' ` — TRAFFIC ■ Speed Feedback Signs will be inspected monthly for proper operation. Routine adjustments, routine repairs, and corrections will be made as needed. Solar panels will be checked and cleaned, as needed. ■ In -Pavement Flashing Crosswalks noted in the RFP will be inspected monthly for proper operation. Routine adjustments, routine repairs, and alignment corrections will be made as needed. If equipped, solar panels will be checked/cleaned, as needed. ■ Pedestrian Hybrid Beacon Overheads will be inspected monthly for proper operation. Routine adjustments, routine repairs, and alignment corrections will be made as needed. Extraordinary Services In addition to the Preventative Maintenance program, we will provide other Extraordinary Services such as scheduled repairs, emergency response and technical support services to the City's traffic signal systems in accordance with City requirements and as listed below. Our Extraordinary and Emergency Response Services include, but not limited to, the following services: ■ Furnish and install replacement safety lights or illuminated street name signs. ■ Downed signal heads, poles, signal on flash, signal blackout, burned out lamps, damaged controllers and cabinets, damaged illuminated street name signs, damaged inductive loops, sensing elements, pedestrian push buttons, electroliers, pedestrian signal heads, wiring, and other operational equipment related issues. ■ Assisting the City for special events or for City construction projects, as necessary to implement revised traffic signal timing and phasing for changed traffic conditions. If requested, prepare punch list items, and follow through with city representative to ensure a successful completion. Perform overhead maintenance on traffic signals, safety lighting, street name and regulatory signs, video detection cameras, Opticom systems, and license plate reader (LPR) systems. ■ Provide support for underground maintenance including conduit repair or replacement, wire inspection and installation, and interconnect installation. ■ Repair, replace or otherwise render in good working order all defective parts of the traffic signal equipment with like make and model parts. Whenever equipment is removed, the city representative will be notified within twenty-four (24) hours. ©2024 Yunex Traffic Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Y U ' ` — X TRAFFIC ■ USA Dig Alert — Locating services using in-house locators. Yunex Traffic will respond to all Underground Service Alert (USA) DIT requests/notices or at the request of city staff for the marking and protection of traffic signal underground facilities such as traffic signal and electrical conduits, • interconnect facilities, loops, safety light conduits, and other appurtenant equipment which might conflict with other right-of-way construction or repairs. Our technicians are equipped and certified with the proper locating devices provided by Metrotech. ■ Fiber Optic related maintenance services such as: Installation, splicing, terminations, troubleshooting, on -reel testing, and integration. Signal Loop Replacement. Yunex Traffic is the only maintenance provider who performs _cop replacements in-house. Yunex Traffic will notify the City prior to any traffic signal deactivations that may be necessary to provide the required services. Traffic signal shutdowns will not be scheduled without the approval of an authorized representative of the City. Also, Yunex Traffic will not proceed with any extraordinary repairs without authorization from the city, unless it is a matter of public safety. 02024 Yunex Traffic 9 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Fleet/Equipment Pictures Ir� _.a= ,,OV . . a YUN-X TRAFFIC ©2024 Yunex Traffic 10 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Y`-' ' " — X TRAFFIC Spare Materials Yunex Traffic has over $1,500,000 in inventory locally and available to the City of Rosemead ■ 25+ — 2070 controllers from various manufacturers ■ 25+— NEMA controllers (such as McCain, Econolite ASC3, ASC2-S, Cobalt, etc.) ■ 25 — 24VDC Power Supply ■ 25+— MMU/CMU's from various manufacturers ■ 150 — Load Switches ■ 60+ - Detectors ■ 6 — Type P controller cabinets ■ 3 — 332 controller cabinets ■ 250+ — Replacement LED Lamps (Red/Yellow/Green) / LED pedestrian signals ■ 50 — ADA compliant pedestrian activation buttons ■ 25+ - Battery Backup Batteries (sizes/manufacturers vary) ■ 25+ - Several types/sizes of Marbelite streetlight poles ■ 20+ - Luminaire Mast Arms of various lengths ■ 20+ — Luminaires of various manufactures and wattages ■ 250+ - Photocells/shorting caps from various manufactures ■ 50,000+- Feet of various wire types 02024 Yunex Traffic 11 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Y `-' N — X TRAFFIC On-Line Portal (Service Business Platform @ITS) Yunex Traffic has rolled out a new service tool called SBP (Service Business Platform), which is a proprietary management system designed to effectively manage all service order progress, remotely update our ERP system (SAP) and as work is performed. ■ SBP allows us to monitor many key performance items such as time arrived onsite, time of completion, materials used, and vehicle/equipment used. ■ SBP keeps historical records for every location which allows the technicians an additional resource when troubleshooting. ■ When creating a new service request, the SBP will query the location history and will flag the order if it appears to be a repeated call out or duplicate order. ■ Technicians transmit response and routine maintenance items in real-time using JOS or Android devices. ■ The contractual Scope of Work and all maintenance activities are also available for technicians to review to ensure all tasks are completed within the specified timeframe. ■ Customer specific checklists for routine preventative maintenance will be available to the technicians so all required tasks are completed, per your Scope of Work. Service Management Tool @YUNEX = SBP Y U N = X One modern platform to support the global service team and our customers TRAFFIC �� Mp cuseon et Parry L.P. - �W.aw+e Mmd•q a Trtlae •pahC 4&7 •Oseww�p,wn+ •IurYa,wb 1 •p�0�q • 4w�m�mwt e Backorlice S"ry ecHltYrs • Improving service efficiencies • Global data collection for data analytws Power at Reporting Creating a vast network of Sales persons vnlh field technicians Upuncs 365 02024 Yunex Traffic 12 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) 3:3e V illi eo r.ar:nM rloMnlr aaanba rw�n<an.T... .,,,,,. Monthly Routine Maintenance Checklist rmrrc, eme.wue.rrvn� M Mr rrvmr [nano -r. c..mC I4.Br� 3. Con[.vller Cabinaf 6 NC Yarvic. Gbinat Interior n..m.� ••man...w.. m.n.nna .w m.m+......n.wr V M e <..nwYr4Mn.r 0..n I YUN - x TRAFFIC aaal wl ebb (Ta.:e,0 MOMMyRMIne MelMananc... 5.... �- .. 4bin.a 8 NC SeMca ' Cnbb.e[Ilnnnor � w - cane..n.e n.n�s.aiM CM aMr.uw LJ tiro.. ,ae,ene.l Cnn\.tiller Cebinet Vann Customer Portal The SBP Customer Portal gives our customers access to: ■ Monitor real-time status of routine maintenance and service calls. ■ Location history (sort/filter by date, location, call type, etc.). ■ Overall historical maintenance and repair data. ■ Real-time equipment inventories, maps, and event reporting. ■ Asset management (including digital photographs, GIS data, etc.). Ile ,1a•- ©2024 Yunex Traffic 13 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Y v N - X TRAFFIC SBP Customer Service - Work Order Details 66517 Fbsn HIBA Work Or Details 6ss51 SIROH 1,..nock An HIBb ..553 Check WB tlelection 1, ' "^ ^' 68558 F4iIH..^.•.- Yunex is more than willing to provide a training session on SBP and our Customer Portal to any city employees that are interested. Tracking as Related to Invoicing In addition to our Customer Portal, you will receive a monthly detailed billing report with each invoice that lists labor and equipment hours billed for each service order. ra a - Inemn / nloommmon r rtrverslae Date Completed Fri, MAR/1812016 01:00 Work Order # 5002766108 Debit Memo Req_ 3801177197 Desmplion: NEC POLE KD - CALLER: PD Response. REMOVED DAMAGED EQUIPMENT. DRILLED 8 INSTALLED NEW 1D POLE, TV2T. TWO 3 SEC. PV HEAD S WITH ARROW LENSES. 2 R. 2 Y 8 2 G PV LEDs, COUNT -DOWN COMBO M8 LED. RE -USED PEDHEAD 8 PPB ASSY. REPLACED PPB AND DIRECTIONAL PLATE. OLD SIH WERENT PROGRAM. WILL FOLOW UP Rem: Ory and Unit Cost I Extra I Routine Total I S I s 0.00 I s ©2024 Yunex Traffic 14 j se.an Wro,ko�e. 'MnrkWMrNVMw} 6[a TI11e 1Ciae1 prionlY 3Yibm SLlu[ Cuefu,,,y Apel BM SmIee G,tlm Pomp 66347 $/H HANGING BY WIRES Narmnl CwnVle[eG TS Xermosi/Ferun 005004285877 66367 RGCHESTER A/K NS p E KD N—I Cdnpl6lep Str t LIBIR - GplurlG 2600117M 0)5004285887 66375 SS ISNS HANGING Nwmxl Cw,IVbbO TS Fooi1,111 I Eli—.. 0050.285800 88402 NWC NB L? 10 ORN B/O Normal Cwnpb[ep TS A 10W / Y, ^n'erE 005004285839 66412 FLASH N—I Co Pp ed TS Dela L. / PoCResur 005004285844 66971 BArcl,lbab-Relae CorWuiVpeOes L 66517 Fbsn HIBA Work Or Details 6ss51 SIROH 1,..nock An HIBb ..553 Check WB tlelection 1, ' "^ ^' 68558 F4iIH..^.•.- Yunex is more than willing to provide a training session on SBP and our Customer Portal to any city employees that are interested. Tracking as Related to Invoicing In addition to our Customer Portal, you will receive a monthly detailed billing report with each invoice that lists labor and equipment hours billed for each service order. ra a - Inemn / nloommmon r rtrverslae Date Completed Fri, MAR/1812016 01:00 Work Order # 5002766108 Debit Memo Req_ 3801177197 Desmplion: NEC POLE KD - CALLER: PD Response. REMOVED DAMAGED EQUIPMENT. DRILLED 8 INSTALLED NEW 1D POLE, TV2T. TWO 3 SEC. PV HEAD S WITH ARROW LENSES. 2 R. 2 Y 8 2 G PV LEDs, COUNT -DOWN COMBO M8 LED. RE -USED PEDHEAD 8 PPB ASSY. REPLACED PPB AND DIRECTIONAL PLATE. OLD SIH WERENT PROGRAM. WILL FOLOW UP Rem: Ory and Unit Cost I Extra I Routine Total I S I s 0.00 I s ©2024 Yunex Traffic 14 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Y v I `+ — / TRAFFIC Section 2: Project Team, Key Personnel, and Resumes Project Manager If selected, Joshua Ferras would be the Project Manager servicing the City of Rosemead. Joshua, his Project Coordinator, Adrienne Carucci, the Maintenance Field Supervisor, Fred Molina, and the Construction Field Supervisor, Christopher Slocum will be responsible for maintaining communication with the city regarding daily operation and maintenance of all traffic signal equipment. Our account management team/field staff will work closely with you/your team to ensure that all your requests are being effectively addressed. Joshua Ferras Project Manager db ik Qlaahua.lerras®yvnertrafr .cam EXPERTISE • I'Mi,ct Management • ITS Mainten ince and Repair • Traffic Signal l Streeuightlng Maintenance, Repair, and crmtrurHon CERTIFICATIONS r NASA Work Zane Safety a IMSA Leel 1. It, Certified Traft S%.WTtx1ini3an • NEC Certlled ICere No. 155125, eap. 09/03/2024) • Corning `Cerr,frcd Fiber Irian,'' • Trench & E.,ation safety • OSIIA I0&30 • Lead A Aabestoa Safety EXPERIENCE a SiemensA'unea Traffk:4 yean • Ndustry: l6 yean YUN=X TRAFFIC P R O F I L E Josh has over 15 years of experience in the mtelligenc Transportation systems Industry related to the installation of traffic signals, streetlights, and fiber optic communication in both new construction applications and existing mod'dications. He has served as a Transportation systems journeyman Electrician, Foreman, General Foreman, and superintendent. Josh iswell versed in managing construction projects from simple traffic signal modifications to more complex design build or value engineering applications. RELEVANT EXPERIENCE Responsible for Management for various types of ITS projects and Traffic signal / streetlighting Maintenance contracts in Southern California. Project Manager - 2021 to Present Yunex Trcfc Project Manager - 2020 to 2021 Siemens SuperintenderN-2019 to 2019 Oa53tawn Electrical Dam, MG General Foreman / Field Foreman — 2014 to 2019 CM55town Electrical & Data, Mc ITS Electrician / Apprentice— 2009 to 2014 Crosstown Electricc? & Dom, Inc Certifications Full size certifications can/wtll be provided upon request. pp wrrarr.� — 02OL4 TUf= ITEHRC — - 15 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Y U ` — X TRAFFIC Project Coordinator Adrienne Carucci Project CoordinatorIwo TRAFFIC PROFILE r Adrienne has over 9 years of experience in the traffic signal industry in relation to the maintenance of traffic sign Ills and streetlights. she has served as a traffic _,� signal journeyman Electrician for numerous cities in Los Angeles county. a Adrienne is well versed in the operations and components of traffic signals eyUt a equipment. RELEVANT EXPERIENCE .ilr enne.carucu@yuneatraffic cam Responsible for day-to-day coordination, dispatching, customer billing, and supportfor the Project Manager and the Field Technicians with all other topics. EX PERTISF ° Traffic Signal Maintenance and Project Coordinator -2022 to Present Repair Yunex Troffic nS Maintenance and Repan Traffic Signal Electrician — 2001 to 20OR C E R T I F I C A T I O N S peek /signal Maintenance mc. / Republic ElectrX NEMA Ommiler C.mfiratlon C e r t i f i c a t ion s E X P E R I E N C E Full size certifications can/will be provided upon request. • Siemms/Vunex Trafre:2 yeah • Mdurtry:9 years @2024 Yunex Traffic 16 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Field Supervisors Fred Molina Maintenance Field Supervisor L� `xv' fred.molina@ymrcxiraffk.mm EXPERTISE = Traffic Signal and Streetlight Maintenance and Repair ITS Maintenance and Repair CERTIFICATIONS NASA Wort Zaire, safety = NASA Level 1, 11, IN Certified Traffic Signal Technician E x P E 1t I t N CE Sev,../Vunes Traffic a years - lndusuy: 29 years PROFILE YUN - x TRAFFIC TRAFFIC Fred has 33 years of experience in traffic signal and street lighting maintenance, with extensive experience on all types of systems. He is extremely knowledgeable with all field elements including, but not limited to construction, modifications, installations, maintenance, troubleshooting, and repairs to both traffic signal and street lighting systems. Fred will be responsible for supporting the Project Management Team with monitoring maintenance field activities, site inspections, and scheduling/supervision of maintenance technicians. RELEVANT EXPERIENCE Responsible for managing traffic signal, streetlight, and ITS maintenance projects and personnel in Southern California. Maintenance Field Supervisor - 2021 to Present Yunex Trafft Maintenance Field Supervisor — 2019 to 2o21 siemens Traffic Signal and street Lighting Technician / Inspector- 2006 to 2019 City of corona Technician / Construction Foreman / Area Supervisor -2001 to 2006 Repubfic Electric Construction Foreman —1990 to 2001 Compurer5ervice Company Certifications Full size CenifitatlanF can/will be provided upon request. low 9sss,s .+arae.,. 02024 Yunex Traffic 17 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Y `-' ` — X TRAFFIC Christopher Slocum Construction Field Supervisor TRAFFIC PROFILE ,e Chris has more than 29 years of experience with all aspects of streetlight and traffic signal maintenance, repair, and construction. Ne has worked in many capacities, such as Groundsman, Electrician, Foreman, and superintendent. Chris is well -versed in managing construction projects from simple traffic signal modifications to complete turnkey traffic signal system installations. Chris will be responsible for monitoring all field work and scheduling utility crews and extraordinary repairs. Fr:;mpher.zlocum@vunestraNic.mm R E L E V A N T E X P E R I E N C E E X P E R T I S E Responsible for managing traffic signal, streetlight, and ITS construction projects a Traffic Signal and Stmatlig"ng and personnel in Sou kern California. Maintenance, Repair, and CpnetrucFen Construction Field Supervisor— 2021 t0 present ITS Maintenance, Repair, and tuner Traffic Construction Construction Field Supervisor— 2011 to 2021 CERTIFICATIONS Siemens • NASA Work Zone Safety Superintendent -2006 to 2011 e NEC C eyed (Cert No. 107SO4, Moore Efeetfic exp. 09121/20241 Construction FOfM3nAnspector— 2001 to 2006 EXPERIENCE Moore Electric s Sarx ru/yunes Traffic: l2 vears = IndusOy:29yews Journeyman Electrician -19942001 Moore Electric Certifications Full size certifications can/will be provided upon request 02024 Yunex Traffic 18 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Y " ' ` — TRAFFIC Traffic Signal Technicians Gerardo Anguiano Traffic Signal Technician TRAFFIC PROFILE Gerardo has 23 years of experience -'n traffic signal Mai rtimnance, with extensive experience on all types of systems. He is extremely knowledgeable with video detection, telemetry, communications and all other aspects of traffic signal and streetlight maintenance as well as troubleshooting. a , RELEVANT EXPERIENCE Responsible for ongoing daily ITS, traffic signal and streetlight maintenance, (, gerardo.anguiano@yuneatraHe.cam repair, and installation in Southern California. EXPERTISE • Traffic Signal Maintenance and Repair v ITS Maintenance and Repair CERTIFICATIONS Isil wart Zane Saint, • IMSA Level I, It, 111 Certified Traifrc Signal Senior Field Technician • IMSA Traffic Signal lnapector • NEC Certified (Lett. No, 1195,55, exp. OS/2SM24) • Econaute ASC 3 Controller Certified • Econa lite Atrtpscape Certified • AM CMUlMMU Teal Equ'ryment Certified • aurlwt Truck Certified EXPERIENCE • Siemen*Nunea Tmffc 23Vmn • led.oW..23years Traffic Signal Technician — 2021 to Present YUnex Trac Traffic Signal Technician — 2010 to 2021 Siemens Traffic Signal Technician — 2004 to 2011 Republic ITS (acquired by Siemens in 2010) Traffic Signal Technician —2001 to 2004 Signal MOlnrenonce, lnc. (acquired by Republic in 2004) Certifications Full size Certifications can/will be provided upon request. 02024 Yunex Traffic 19 traw•a aaa.Iw. �a •eta. 02024 Yunex Traffic 19 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Y `-' I ` — X TRAFFIC Michael Ortega Traffic Signal Technician TRAFFIC PROFILE Mike has over 23 years of experience with all facets of traffic signal maintenance and repair. He is extremely knowledgeable with all traffic signal control equipment, specifically 170/2070 controllers and BiTrans loco software systems. Mike also has a vast understanding of the field elements such as traffic signal wiring, bop detection, video detection, emergency vehicle and railroad preemption, etc. rnichael.onegapyanetraRlCrom RELEVANT EXPERIENCE EXPERTISE Traffic Signal Maintenance and Repair ITS Maintenance and Repair CERTIFICATIONS IMSA woh Zone Safety IMSA Level1, N. III Ceataled TraRx signaisenicr Field Technician ATSI CMU/MMU Teat Equipment Certified Bucket Truck Certified EXPERIENCE + Siemens/Yunn Track: 23Ymn a Iadu.Ive23Yean Responsible for ongoing daily ITS, traffic signal and streetlight maintenance, repair, and installation in Southern California. Traffic Signal Technician —2021 to Present yuneX T/GffiC Traffic Signal Technician — Zola to 2021 Siemens Traffic signal specialist — 2004 to 2010 Republic ITS (acquired by Siemenf in 2010) Traffic Signal Technician — 2001 to 2000 519,101 Maintenance, !n[. (acquired by Republic ITS in 2000) C a rt if l C at i Ons Full size certifications can/will be provided upon request. �forl'� racer A Onea r nraln+rri+wura ©2024 Yunex Traffic 20 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Street Lighting Technician Son Le Streetlight Technician I Electrician YUN - X TRAFFIC V U\ -=X TRAFFIC 02024 Yunex Traffic 21 PROFILE Sonny has over 35 years of experience in streetlight and traffic signal a maintenance, with extensive experience on all types of systems, such as Series streetlight circuits and the more modem Multiple circuits. e is extremely knowledgeable withh all all aspects of streetlight maintenance, troubleshooting, and construction. RELEVANT EXPERIENCE 4f sa n.le@yunexvaffic.mm Streetlight Technician -2021 to Present Yunex TrafficEX EXPERTISE streetlight Maintenance, Streetlight Technician -2010 to 2021 Repair, and Construction Siemens ° ITS Maintenance and Repair Streetlight Technician — 2004 to 2010 CERTIFICATIONS Repubf]crT a IMSA Work Zone Safety a NASA Level 1, 11, IR Certffied Streetlight Technician -1989 to 2004 Trani. Signal Field Technician Signai Maintenance, Inc. • NEC Gorged (Cert. No. 121056, C! r t l f l[ exp. 03/07/2014) • OSHA Cemffied Full size Certifications can/will be provided upon request. a Bucket Truck Certified EXPERIENCE 9emens/Vunea Traffic: 14 teen � MdusnY: 34 years . 02024 Yunex Traffic 21 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Fiber Optic Technician Charles Hamilton Fiber Optic Splicer ! Wireless i Fiber Integration P R O F I L E YUN - x TRAFFIC TRAFFIC Charles has aver 16 years of experience with all facets of fiber optic maintenance/repair. He is extremely knowledgeable with fiber splicing, testing, and troubleshooting of fiber optic networks. Charles has completed complete fiber backbones of up to 432 SMFO, FUO's, and Fiber PON cabinets. Charles has extensive history with Corning, commscope, and Coyote product lines. charley also has trdining/experience in VOS / CCTV cameras. 0 charlas.nam iron ^ryneatraHlc.cnm RELEVANT EXPERIENCE EXPERTISE Fiber Optic Maintenance, Repair, and Installation Iteds Maintenance, Repair. and Innallatian CERTIFICATIONS • Corning-Cert6ati nber Installef a Electric Vehicle lrrfnn aura Program IEVRPI a Rem Certified Installer - LevelI a Concrete tuning aM coring • Fabricator - TIG&MIG EXPERIENCE • SwmensMunea Traffc:I year • kldustry: l6 years Fiber Optic Splicer / Wireless / Fiber Integration - 2021 to Present Yunex TMJTC Fiber Optic Splicer/ Wireless / Fiber Integration -2019 to 2021 E/ecnor aeJCo TV / IstteFaRt / VOIP Technician - 2oa7 to 2019 AT&T Certifications - Corning -Certified Fiber Installer- - Electric Vehicle Infrastructure Program (EVITP) - ITeris Certified Installer- Level l - Concrete cutting and coring - Fabricator -TIG & MIG cvawxaaaa (cmerMMWrn-WHtrr ra�r rveu1 w..a•u 02024 Yunex Traffic 22 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) In -House Specialist / Engineering Technician / Lab Manager Minh Tran Engineering Technician ) Lab Manager 4.n,) min h.tra n wu n en-aff.... EXPERTISE Repair of traffic v,nal aad RS equipment !' Testing and certification of o-affie signal taMneb C R RT I F IC A T I0 NS • IMSA wart Zone Safety • LMSA lerN 1, Il, lu Certifietl Traffic SignNSnn. Field Technician • NEC CerHrxd(Cert No. 119210, esp.11/29/2024) • Ecoaoale AiC3Controlkr CertTed a Eliminate Autcacoae Certified e AM CMU/MMU Test Equipment CertAed EXPERIENCE + Slemens//unex Traffic: 22 Yen. • Indust'.31i'ars PROFILE YUN-_X TRAFFIC YUNEX , TRAFFIC Minh has over 36 yeas of experience in the traffic signal systems industry. Minh provides technical support assistance for our Traffic Signal Technicians and is responsible for our local test and repair laboratory. Minh also has extensive knowledge in the installation, diagnosis, and repair of CMS and CCN systems, and is proficient with fiber optics terminating, splicing, and testing. Minh also received an associate degree in Electrical Engineeringfrom Cal State Fullerton, RELEVANT EXPERIENCE Responsible for our local test and repair laboratory, which includes the testing and eertifrcation of new traffic signal cabinets. Engineering Technician — 2021 to Present vunex ree fic Engineering TeChnician— 2010 to 2021 Siemens Engineering Technician — 2006 to 2010 Republic as (Ocqurnd by Siemens in 20I0) F9reman/Senior Traffic Signal Technician — 2001 to 2006 Republic fin Traffic Signal Maintenance Supervisor —199] to 2001 Computer Service Company certifications Full size certifications can/will be provided upon request I'\ �arw. �'-i w/aaw Ar � mIF9'Ma IMSA and Other Certifications Full sized copies of employee certifications can/will be provided upon request. Staff Availability If selected, all staff members listed have the knowledge, experience, and bandwidth to successfully manage this contract for the City of Rosemead for its entire duration. ©2024 Yunex Traffic 23 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Organization Chart O7gpf R.. ReVen Teal CY OTer Se NKIS Director Michael Mutt em Wert OperaWm Manager Y'uN - x TRAFFIC Yunex Traffic has 25+ additional technicians (most are IMSA Level III Certified) located in Los Angeles, Ventura, Orange, Riverside, San Bernardino, and San Diego County areas. We also employ over 20+ key construction personnel for major repairs. These include certified crane operators, dedicated utility locators for (USA) Dig Alert Service, Corning certified fiber optic technicians, and our own in-house loop crew. Subcontractors All services outlined in the RFP will be provided and performed by Yunex Traffic as the Prime Contractor. With that stated, we at Yunex do maintain relationships with numerous specialty contractors throughout the industry to be able to respond to our customers needed as a complete one-stop solution for all things traffic signal, streetlight, and fiber-optic related. Should the need for a subcontract arise, we will immediately notify our City Representative prior to utilizing them. 02024 Yunex Traffic 24 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Y " I ` — X TRAFFIC Section 3: Company Qualifications Executive Summary Yunex Traffic stands uniquely positioned to partner with the City of Rosemead for Traffic Signal Maintenance and Repair Services. In fact, we believe that our experience, value proposition, a unique mix of corporate characteristics, industry focus, and experiences, is unmatched in the current market. Specifically, we at Yunex Traffic believe that we are the best fit for this contract, based on 5 key attributes: 1. Corporate/Divisional Competency 2. Experience 3. Locality 4. Scalability 5. Updated Project Management Our Corporate/Divisional Focus and Competency Yunex Traffic is a major global player in the industry, driving innovation in technology and physical products that are used by partners, both public and private, throughout the world. The Field Services Division at Yunex Traffic is focused on the installation, integration, and maintenance of all systems, from legacy technology to the newest and most advanced traffic management devices on the market. While this ability to work with all systems is a requisite competency for any maintainer, Yunex Traffic is unique in its occupation of a space that straddles innovation and deployment in a field environment. V FSo UT. Technology New Technologies � a Development Deployment Systema Le Systems Construction Maintenance mstal4tlon YUN_X TRAFFIC Our competitors typically focus on narrower aspects of the Traffic market: Heavy Construction, Traditional Maintenance, or Technological Innovation. By comparison, Yunex Traffic and our Field Services Division provides customers with a wide base of expertise across the spectrum of innovation, deployment, integration, and maintenance of systems and devices. Our Experience Yunex Traffic has been extremely successful in retaining traffic signal, streetlight, fiber optic, and engineering customers due to our desire to offer the best possible customer service. We have an exemplary customer service track -record highlighted by our well-qualified field personnel, knowledgeable customer service representatives, and proprietary detailed monthly reports. We understand what is required to maintain a community's infrastructure and strive to exceed our customer's expectations. 02024 Yunex Traffic 25 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Y U ' ` — ' ` TRAFFIC Our Locality Our project office, in nearby Anaheim, is approximately 20 miles from the City of Rosemead. We are poised to react quickly with additional or specialty equipment, supplementary personnel when required, and with materials that the city requires. This location is not a temporary office specific to this project; we have been firmly planted for over 40 years in the area with multiple certified technicians within minutes of your city. Our Scalability Yunex Traffic Field Services operates maintenance and project contracts across the United States, serving more than 300 public customers. Unlike a regional player, the distributed Yunex footprint allows us to respond to emerging requirements by shifting resources to where they are needed most. We are the company you are looking for - both local and global. Since we operate in multiple markets, our personnel and equipment are not affected by the same circumstances. Our Project Management To provide efficient and effective project management, project progress is tracked in real time using digital tools such as Power BI, Map box, ArcGIS, and Tableau, which enable transparency between Yunex Traffic and its client, while reducing risks of delays. 02024 Yunex Traffic 26 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Experience Yunex Traffic has over 40 years of experience in traffic management solutions and services. From there, we have taken the comprehensive expertise in the field of intelligent traffic solutions with us in our way into the future. We enjoy an outstanding reputation as a global solution partner for future proof mobility concepts. In doing so, we combine in- depth industry experience and market leadership with the agility of a startup. Yunex Traffic has had a long and storied history in traffic signals, streetlights, fiber optic, and customer service. Years in Business YUiN_X TRAFFIC Yunex currently maintains traffic signals, streetlights, fiber optic, and other related equipment for over 138 agencies encompassing over 4,000 signalized locations of assorted sizes from full function intersections to in -pavement flashing crosswalks and rapid flashing beacons. We are dedicated to meeting and exceeding the challenging public safety requirements associated with our industry. We have been in the traffic signal maintenance industry worldwide for over 50 years. In the United States, we have been in business for over 40 years servicing numerous contracts throughout the country. Company Profile The Yunex Traffic Customer Service Division is a licensed A & C-10 electrical contracting and transportation engineering firm specializing in the maintenance, testing, repair, upgrading and replacement of traffic signals, streetlights, fiber optic, and exterior commercial lighting. We have a broad range of expertise and experienced personnel including registered professional transportation engineers, International Brotherhood Electrical Workers (IBEW), Journeymen Electricians/Technicians and International Municipal Signal Association (IMSA) Certified Technicians. Our listed field technicians are certified as "Qualified Electrical Workers" and have the necessary IMSA certifications. We are proud to say that we are one of the most successful traffic signal, streetlight, and fiber optic maintenance/construction contractors in the United States. Our employees and equipment are dedicated for traffic signal, streetlight, and fiber optic maintenance/repair. We issue insulated bucket trucks to all our linemen and electricians. Each truck is equipped with all the necessary tools, equipment, and inventory to perform 100% of project specifications, including all maintenance and repairs for traffic signals. All vehicles are appropriately marked with the company logo, Department of Transportation (D.O.T.) markings, and each employee is issued a company phone and a laptop, or tablet computer. As the leader in the private traffic signal and streetlight maintenance industry in the United States, Yunex Traffic can provide unparalleled expertise and outstanding value in traffic signal and street lighting related services. r Among the most beneficial: Yunex Traffic has the largest workforce of IMSA Yunex Traffic has the largest workforce of IMSA Level III Certified Level III Certified Traffic Technicians, NEC Certified Electricians, and construction Signal Technicians and personnel in the industry. NEC Certified Electricians in the industry. 02024 Yunex Traffic 27 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) YUiN - X TRAFFIC ■ Yunex Traffic has strategically positioned field offices with an abundance of inventory and technical resources, should the need arise. ■ All technicians are assigned vehicles which are taken home daily to ensure rapid response in case of emergency. ■ Yunex Traffic employees live in geographical areas, which allow them to respond quicker than our competition. This provides our customers with the most efficient response times in the industry. ■ Yunex Traffic owns and operates approximately 100 service vehicles (including three cranes) of several types and sizes in the State of California, the bulk of which are in Southern California. ■ Yunex Traffic will provide and maintain emergency service response on a three hundred and sixty-five (365) day basis, including all holidays. Yunex Traffic is focused on delivering what your city needs the most today; safe, reliable infrastructure solutions that help decrease costs, increase revenue, and have a positive environmental impact for the City of Rosemead and its residents. 02024 Yunex Traffic 28 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Y U N — TRAFFIC Firm Ownership o Firm Name: Yunex LLC, DBA, Yunex Traffic o Address: 9225 Bee Cave Rd, Bldg. B, Ste 201 Austin, Texas 78733 o Phone: 512-837-8300 Fax: 512-421-6617 o Form of Ownership: LLC o State of Incorporation: Incorporated in the State of Delaware in February 2021 Number of employees locally and nationally Our Yunex Traffic US headquarters is in Austin, TX and employs more than 200 people - engineers, developers, integrators, and support staff - all driving our traffic systems business. An additional 100 technical staff are in multiple field offices across the country to complete local projects and provide customer support. Our robust portfolio of products and experience will help drive your project's success. Location of Company Offices Yunex Traffic US Headquarters 9225 Bee Cave Rd, Bldg. B, Ste 201 Austin, Texas 78733 512-837-8300 hftps://www.yunextraffic.com/qlobal/en/ Project Office Yunex Traffic - Orange/Los Angeles Office, Warehouse, & Invoicing 1026 E. Lacy Ave. Anaheim, CA 92805 Other California Offices Yunex Traffic — Riverside/San Bernadino Office, Warehouse, and Testing Facility 2250 Business Way Riverside, California 92501 Yunex Traffic - San Diego Office & Warehouse 1820 John Towers Ave., Suite A EI Cajon, CA 92020 Yunex Traffic — Bay Area Office & Warehouse 20956 Corsair Blvd. Hayward, CA 94545 Principal Contact Person Regarding Proposal: Robert Paquette 2250 Business Way Riverside, California 92501 Office: (951) 784-6600 / Fax: (951) 784-6700 robert.paauette anvunextraffic.com 02024 Yunex Traffic 29 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Y v ' ` — X TRAFFIC Contractors License/ DIR Registration _.i (OWUMEt AIf AIR& CONTRACTORS 6'. ,. STATE LICENSE BOARD htlps Wwww. cslb.ca.ttovionl neServices/CheckLicensel W censeDetail asox2Li W ttm-1080007 QContractor's License Detail fcr License # 1080007 riINEK._ C 2250 885ME55 WAY RIVERSOE, CA92501 Business Phane Numbec1951) 754 56CO Entity -td WID. Ay Issue Date 7819,2021 Expire Date W310025 This license is current and active. AU information below should be reviewed. P C=O-LUARLL.4 r A_ GENERAL ENGINEERING YwNu nu �b �M ORA 02024 Yunex Traffic 30 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Section 4: References YUN-_X TRAFFIC Client / Term Description/Revenue City Contact Contact information City Anaheim On Call Traffic Signal 201 S. Anaheim Blvd. (10/2004 -Current) Maintenance John Thai Anaheim, CA 92805 714-765-5202 $1,080,000 annually Thai anaheim.net City of Chino Traffic Signal 13220 Central Ave Chino, CA 91710 (07/2012 -Current) Maintenance $918,374 annually Mario Flores 909-591-9828 mflores cit ofchino.or City of Costa Mesa Traffic Signal Maintenance Noel Casil 77 Fair Drive Costa Mesa, CA 92626 (03/2011 -Current) $400,000 annually 714-754-5298 noel.casil costamesaca. ov City of Fullerton Traffic Signal Jeffrey 303 W. Commonwealth Fullerton, CA 92832 (04/2018 -Current) Maintenance $125,000 annually Chinchilla 714-738-6899 jeffrev.chinchilla@cityoffullerton.com City of Garden Grove On -Call Traffic Signal PO Box 3070 Garden Grove, CA 92840 (02/2012 - Current) Maintenance $300,000 annually Dai Vu 714-741-5189 daiv(a)qqcity.org City of Irvine Traffic Signal 6427 Oak Canyon Irvine, CA 92618 (09/1998 -Current) Maintenance $850,826 annually Mark He 949-724-6186 mha cit ofirvine.or City Newport Beach Traffic Signal 100 Civic Center Drive Newport Beach, CA 92660 (10/22 004 -Current) Maintenance $280,000 annually Bryan Loo 949-644-3324 bloo ne oitbeachca. ov City of Orange On -Call Traffic Signal 637 W. Struck Orange, CA 92867714-981-9567 (04/2011 -Current) Maintenance Jimmy Rocha $40,000 annually rocha cit oforan e.or City of Rancho Traffic Signal 10500 Civic Center Dr. Cucamonga Maintenance Timothy Rancho Cucamonga, CA 91730 (10/2004 -Current) $828,050 annually Baltazar 909-774-4136 tim.baltazar@cityofrc.us Yunex Traffic has more than 60 additional references, which can be provided upon request. 02024 Yunex Traffic 31 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) 1/ U ! ` - X TRAFFIC Recently Awarded Public Sector Contracts: 1. City of Desert Hot Springs — Traffic Signal Maintenance — 05/2024 2. City of Rancho Cucamonga — Traffic Signal Maintenance — 05/01/2024 3. Santee—Citywide Streetlight LED Upgrade Project -03/2024 4. County of San Diego — As -Needed Traffic Signal Preventative Maintenance — 03/2024 5. County of San Diego — As -Needed Traffic Signal Emergency Work Services — 03/2024 6. City of San Bernardino — Traffic Signal On -Call and Emergency Repairs — 01/2024 7. City of Glendale — Traffic -Related Electrical Devices Maintenance — 10/2023 8. City of Anaheim — Traffic Signal Maintenance and Emergency On -Call — 09/2023 9. Western Riverside Council of Governments (WRCOG) — Streetlight Maint. — 08/2023 10. City of Banning — Traffic Signals Maintenance & Repair — 08/2023 11. City of Santa Paula — On -Call Traffic Signal Repair Services — 07/2023 12. City of Indian Wells — On -Call Traffic Signal Maintenance — 07/2023 13. City of Westminster — Maintenance of Traffic Signals and Appurtenances — 06/2023 14. City of Cypress — Traffic Signal Maintenance Services — 06/2023 15. City of Santa Monica — Street Light Electrical Repair Services — 05/2023 16. City of Stanton — Traffic Signal and Streetlight Maintenance Services — 05/2023 17. City of Rancho Palos Verdes — Traffic Signal Maintenance Services — 05/2023 18. City of Rancho Palos Verdes — Streetlight Maintenance Services — 05/2023 19. City of Temecula — On -Call Traffic Signal and Streetlight Maintenance — 05/2023 20. City of Solana Beach — Traffic Signal and Safety Lighting Maintenance — 05/2023 21. City of Newport Beach — Traffic Signal Maintenance Services — 04/2023 22. City of Gardena — Traffic Signal Emergency On -Call Services — 04/2023 23. City of Malibu — Annual Signal Maintenance Services — 04/2023 24. City of Azusa — Traffic Signal Maintenance Services — 04/2023 ©2024 Yunex Traffic 32 Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Y U ' ` — X TRAFFIC Section 5: Standard City Contract and Insurance Requirements Yunex Traffic submits its proposal with the following Exceptions and Assumptions and would like the opportunity to discuss and possibly negotiate the following items, if selected: • Customer shall have a non-exclusive, royalty -free, nontransferable perpetual license to use Yunex Traffic Technical Data in matters relating to the contract but shall not disclose Yunex Traffic Intellectual Property including base Source Code to any third party under any circumstances. This contract does not include developing a new product so there will not be any technical data developed or originating for this project. • Yunex Traffic will indemnify Customer only for third party claims against Customer to the extent damages are a direct result of Yunex Traffic's negligence or willful misconduct. • Further, Yunex Traffic must be promptly informed of any third -party claims and have full control of all defense decisions and outcome, except Yunex will not do anything to expressly admit culpability of Customer without its written consent. • Yunex Traffic assumes that any liquidated damages and disincentives, however defined, described, or identified, are the sole and exclusive remedy for the related non- conformance, and that liquidated damages and disincentives shall never exceed an annual aggregate of 10% of the annual contract value. • Yunex Traffic assumes that all damages be capped at 100% of the contract price in the aggregate, and all indirect, consequential, special, incidental, punitive, and similar damages are expressly waived by the Parties. • Yunex Traffic assumes that it will have full control of defending and resolving infringement claims. • Yunex Traffic will allow audits 1) with reasonable notice, 2) at reasonable times, 3) for document specifically related to this project, but not including cost information. Information provided or obtained in the course of an audit, may not be removed, copied, transmitted, scanned, or photographed, or otherwise removed from Yunex premises. • Yunex Traffic assumes that all implied warranties not expressly agreed upon in the Contract are waived. The remedies established in the warranty provision(s) shall be Customer's sole and exclusive remedies relating to warranty. • Yunex Traffic assumes that all rights and remedies of the Customer shall be expressly stated in the Contract and shall be the sole and exclusive remedies of the Customer for claims arising from the Contract. 02024 Yunex Traffic 33 Yule=Y\ TRAFFIC MAYOR: I e w ( "/l �pwad o f 4? SreveNL\' o � + �/bK'JY j�/Ob��%fi:M��{�W� y p MAYORPROTEM: SANDm ARAR:NrA 8838 E. VALLEY BOULEVARD COUNCIL MEMBERS:' ROSEMEAD, CALIFORNIA 91770 MARGAWt CLARK fib. �, TELEPHONE (626) 569-2100 PGLLY Low ,moo FAX (626) 307-9218 SEAN DANG ADDENDUM NO. 1 To all prospective Contractors under Request For Proposal No. 2024-16 The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP Documents and any previously issued addenda remain in full force and effect, except as modified by this Addendum, which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal, 1. Proposal Submittal Deadline The Proposal submittal deadline has been changed as noted herein, and modifies the deadline stated in the RFP. The new Proposal submittal deadline is 10:30 am on May 23, 2024. 2. Acknowledgement of Addendum No. 1 Each proposer shall acknowledge receipt of this addendum in their submitted proposal. Failure to provide such acknowledgement shall render the proposal as non-responsive and subject to rejection. If you have already submitted a response, this addendum will invalidate your response and you must submit a new response before the due date specified. Except for the changes noted above, all other requirements and provisions of the originally issued Request for Proposal shall remain in effect. Danielle Garcia Public Works Fiscal and Project Manager Issued May 20, 2024 I ACKNOWLED E PT F ADDENDUM NO. I V Yunex LLC Bidder's Signature Company Michael J. Hutchens West Operations Manager MAYOR: STEVENLY MAYOR PRO TE61: SAND" AMIENTA YUN-Y. TRAFFIC COUNCIL MEMBERS: MARGARETCLARK POLLY LOW SEAN DANG City of 1psemead 8838 E. VALLEY BOULEVARD ROSEMEAD, CALIFORNIA 91770 TELEPHONE (626) 569-2100 FAX (626) 307-9218 ADDENDUM NO.2 To all prospective Contractors under Request For Proposal No. 2024-16 The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP Documents and any previously issued addenda remain in full force and effect, except as modified by this Addendum, which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal. 1. RFP Revision (Section G) Section G of the RFP document is hereby revised to include the following: Minimum Qualifications and Reference Contact Information a. Contractor's License The Contractor shall possess a valid, current and in good standing California Class A or Class C-10 License and a C-31 Contractors License issued by the California State Contractor Licensing Board. A copy of the contractor's license number and date of expiration shall be included in the submitted Proposal. Failure to produce and possess the specified license will render the Proposal as non-responsive. b. Qualified Personnel All equipment shall be CAL -OSHA Certified and the Contractor shall have on - staff, certified personnel with the following qualifications: 1. Level Three technician with certification by the International Municipal Signal Association (IMSA) with at least three (3) years' experience in traffic signal repairs; 2. Level Two technician with certification by the International Municipal Signal Association (IMSA) with at least three (3) years of experience in traffic signal repairs. The submitted Proposal shall identify by name the certified personnel who will be available and would be assigned to provide traffic signal maintenance services to the City. c. Company Background YUN=x TRAFFIC The Contractor shall be skilled and regularly engaged in traffic signal maintenance as well as performing Underground Service Alerts (USA's). Provide a minimum of three (3) references from other municipal, city, or county governmental agencies for which the Contractor is currently providing the services described in this Solicitation must be provided. Provide an additional two (2) references for which the Contractor previously provided the services described in this Solicitation within the last five (5) years. All listed references shall be a municipal, city, or county governmental agency. d. Negative History The Contractor shall include in its Proposal a complete disclosure of any alleged significant prior or on-going contract failures, any civil or criminal litigation or investigation pending which involves the Contractor or in which the Contractor has been judged guilty or liable within the last five (5) years. If there is no negative history to disclose, the firm shall affirmatively state in its Proposal there is no negative history to report. Failure to comply with the terms of this provision may disqualify any proposal. The City reserves the right to reject any proposal based upon the firm's prior documented history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failures to meet contract milestones or other contractual failures. 2. RFP Additional Section The RFP document is hereby revised to include the following passage as Section M: Section M. Wages Paid to Contractor's Workers Pursuant to California Labor Code Article 2, Wages, Section 1770 et seq., the work described herein is a "public work" as defined by this Article of the Labor Code and requires payment of prevailing wages pursuant to Labor Code Section 1771. Contractors are advised to familiarize themselves with this provision and with Departmental of Industrial Relations opinions and interpretations relative to traffic signal maintenance. Failure to comply with the Labor Code may result in imposition of statutory penalties enumerated in Labor Code Section 1775. 3. Question and Answers Question 1: With the nature of work for this contract being Electrical in nature, would the City please confirm that a C-10 Electrical Contracting license is acceptable for performing the work? Answer 1: The City would consider an A License or combination of C-10 and C-31 License contractor as acceptable. Question 2: Would the City please provide a list of intersections and other devices, such as IRLS, RRFBs, and Flashing Beacons? Answer 2: Please see Attachment A for a list of intersections and devices. Question 3: Cost Proposal Schedule B Scheduled Repair Services #5 Replace Iteris Video Detection Unit: Does the city mean a camera or the complete system? Answer 3: Please provide the cost for both scenarios; replacement of the complete system and camera only. Question 4: On Cost proposal Schedule B, Can you please specify the model of the Iteris Video Detection Unit and is that a complete system with cameras or (1) camera only? Answer 4: The model of the video detection unit is Iteris RZ4 or Vector Edge 2. The city would like the unit/cameras to be replaced like for like as a preference if possible. If replacement of like for like is not possible the Contractor and City will negotiate in good faith to determine potential options for replacement. 4. Acknowledgement of Addendum No. 2 Each proposer shall acknowledge receipt of this addendum in their submitted proposal. Failure to provide such acknowledgement shall render the proposal as non-responsive and subject to rejection. If you have already submitted a response, this addendum will invalidate your response and you must submit a new response before the due date specified. Except for the changes noted above, all other requirements and provisions of the originally issued Request for Proposal shall remain in effect. Z)4,0&& Gula. Danielle Garcia Public Works Fiscal and Project Manager Issued May 21, 2024 West Operations Manager NO.2 Yunex LLC Company YUN=Y. TRAFFIC YUN=_X TRAFFIC Traffic Signal Intersection Locations, Flashing In -Pavement Crosswalk Locations, and Speed Feedback Sign Locations Traffic Signal Intersection Locations ID Location ID Location 1. Lower Azusa Rd./ Encinita Ave. 24. Garvey Ave./ Kelburn Ave. 2. Mission Dr./ Walnut Grove Ave. 25. Garvey Ave] Delta Ave. 3. Mission Dr./ Muscatel Ave. 26. Garvey Ave./ Muscatel Ave. 4. Mission Dr./ Encinita Ave. 27. Garvey Ave./ Rosemead PI./River Ave. 5. Mission Dr./ Valley Blvd. 28. Garvey Ave/ Garvey Community Center 6. Valley Blvd./ Delta Ave. 29. San Gabriel Blvd./ Hellman Ave. 7. Valley Blvd./ Walnut Grove Ave. 30. San Gabriel Blvd./ Emerson PI. 8. Valley Blvd./ Muscatel Ave. 31. San Gabriel Blvd./ Garvey Ave. 9. Valley Blvd./ Ivar Ave. 32. San Gabriel Blvd./ Klingerman Ave. 10. Valley Blvd./ Hart Ave. 33. San Gabriel Blvd./ Graves Ave. 11. Valley Blvd./ Rio Hondo Ave. 34. San Gabriel Blvd./ Potrero Grande Dr. /Rush St. 12. Valley Blvd./ Merwyn C. Gill Way 35. Walnut Grove Ave./ Wells St. 13. Valley Blvd./ Temple City Blvd. 36. Walnut Grove Ave./ Marshall Ave. 14. Temple City Blvd./ Marshall St. 37. Walnut Grove Ave./ Garvey Ave. 15. Temple City Blvd./ Loftus Dr. 38. Walnut Grove Ave./ Fern Ave. 16. Rush St./ Walmart 39. Walnut Grove Ave./ Klingerman Ave. 17. Jackson Ave./ Hellman Ave. 40. Walnut Grove Ave./ Edison Way 18. Jackson Ave./ Garvey Ave. 41. Walnut Grove Ave./ Rush St. 19. Jackson Ave./ Graves Ave. 42. Walnut Grove Ave./ Walmart 20. Del Mar Ave./ Hellman Ave. 43. 1 Walnut Grove Ave./ Landis View Ln. 21. 22. 23. Del Mar Ave./ Emerson PI. Del Mar Ave./ Garvey Ave. Del Mar Ave./ Highdiff St. YUN=Y. TRAFFIC Traffic Signal Intersection Locations, Flashing In -Pavement Crosswalk Locations, and Speed Feedback Sign Locations Flashing In -Pavement Crosswalk Locations ID Located on ID Located on Quantity 2 Between 1. Ivar Ave. 2 Mission Dr. Mission Drive Newby Ave. 2. Muscatel Ave. 1 Scott St. 2 Hovey St. 3. Mission Dr. 1 Earle Ave. Lower Azusa Road Walnut Grove Ave. 4. Mission Dr. 1 Delta Ave. 2 West City Limit 5. Mission Dr. 1 Muscatel Ave. Graves Avenue Ivar Ave. g. Mission Dr. 1 Rosemead Blvd. 1 Loma Ave. 7. Encinita Ave. 2 Mission Dr. Delta Avenue Lower Azusa Rd. g. Fern Ave. 1 Walnut Grove Ave. Earle Ave g, Rush St. 1 San Gabriel Blvd. Walnut Grove Ave. 10, Jackson Ave. 1 Garvey Ave. Newmark Ave. 11. Jackson Ave. 1 Whitmore St. Emerson Pl. 12. Emerson PI. 1 Stevens Ave. Prospect Ave. 13. Emerson PI. 1 Del Mar Ave. Kelburn Ave. Speed Feedback Locations ID Located on Quantity Between 1. Ivar Avenue 2 Valley Boulevard Mission Drive 2. Muscatel Avenue 2 Valley Boulevard Mission Drive 3_ Mission Drive 1 Walnut Grove Avenue Willard Avenue 4. Mission Drive 2 Rosemead Boulevard Encinita Avenue 5, 1 Encinita Avenue 2 Mission Drive Lower Azusa Road g, Fern Avenue 2 Walnut Grove Avenue Angelus Avenue 7. Rush Street 2 San Gabriel Boulevard Walnut Grove Avenue g. Del Mar Avenue 1 Highcliff Street Graves Avenue g, Mission Drive 1 Muscatel Avenue Tomik 10. Mission Drive 1 Ivar Avenue Rosemead Boulevard 11., Mission Drive 1 West City Limit Delta Avenue 12.1 Walnut Grove 1 Hellman -Ramona Dorothy Street Rosemead: Traffic Signal Maintenance Services (RFP No. 2024-16) Y " ' ' — ' TRAFFIC Cost Proposal (Schedule A, B, and C) Yunex Traffic has submitted our completed Cost Proposal (Schedule A, B, and C — 4 pages) on PlanetBids under the "Cost File" tab on Attachments. 02024 Yunex Traffic 41 YUN=Y. TRAFFIC THIS DELEGATION ONLY APPLIES TO YUNEX, LLC. ALL CONTRACTS, BIDS, CERTIFICATES, AFFIDAVITS OR ANCILLARY DOCUMENTS TO BE SIGNED ON BEHALF OF SIEMENS MOBILITY, INC. MUST BE SIGNED BY RODNEY MATHIS AND DIRK RAUBER WITHOUT EXCEPTION DELEGATION OF APPROVAL AUTHORITY FROM CEO -PRESIDENT & MANAGING DIRECTOR AND CFO -MANAGING DIRECTOR FINANCE YUNEX, LLC A. The undersigned Rodney Mathis, CEO President & Managing Director and Dirk Rauber, CFO & Managing Director Finance of the Yunex, LLC. (the "Corporation"), a corporation duly organized and existing under the laws of the State of Delaware, by virtue of the authority vested as President and CFO to sign or countersign and otherwise execute in the name, or on behalf of the Corporation, any bids, projects, contracts, agreements and any certificates, affidavits or ancillary documents in connection therewith to the extent the foregoing instruments and are consistent with the limits of authority granted under LoA guidelines and grants of release for and on behalf of the Corporation, do hereby delegate to and acknowledge that the following person(s) may exercise such authority for and on our behalf up to $3 million. B. It is further acknowledged that the following individuals are hereby authorized to sign or countersign and otherwise execute in the name, or on behalf of the Corporation, the same documents as referenced in paragraph A, up to and including a transactional limit of $1,500,000. Any such delegation extends to but is limited to the same scope, documents and subject matter as referenced and granted in paragraph A, limited to the monetary amount stated in this paragraph. AUTHORIZED SIGNATORIES AUTHORIZED SIGNATORIES Business Operations Position Finance/Central Support Function Position Director, PLM/R&D Commercial Manager, Service Head of Projects Business Operations Name/Position Finance/Central Support Function Commercial Project Manager, Miami Name/Position Commercial Manager, Projects V.P. Sales Manager, Procurement V.P.Operations B. It is further acknowledged that the following individuals are hereby authorized to sign or countersign and otherwise execute in the name, or on behalf of the Corporation, the same documents as referenced in paragraph A, up to and including a transactional limit of $1,500,000. Any such delegation extends to but is limited to the same scope, documents and subject matter as referenced and granted in paragraph A, limited to the monetary amount stated in this paragraph. AUTHORIZED SIGNATORIES Business Operations Position Finance/Central Support Function Position Director, PLM/R&D Commercial Manager, Service Head of Projects Commercial Manager, Products Project Manager, Miami & Florida Commercial Project Manager, Miami Director, Service Commercial Manager, Projects V.P. Sales Controller/Head of Accounting V.P.Operations C. It is further acknowledged that the following individuals are hereby authorized to sign or countersign and otherwise execute in the name, or on behalf of the Corporation, the same documents as referenced in paragraph A, up to and including a transactional limit of $500,000. Any such delegation extends to but is limited to the same scope, documents and subject matter as referenced and granted in paragraph A, limited to the monetary amount stated in this paragraph. Page 1 of 3 Restricted YUN=x TRAFFIC Business Operations Position Finance/Central Support Function Position Operations Manager Commercial Project Manager Project Manager Commercial Service Manager Material Manager Sales Manager Technical Project Manager Bid Manager D. It is further acknowledged that the following individuals are hereby authorized to sign or countersign and otherwise execute in the name, or on behalf of the Corporation, the same documents as they are referenced in paragraph A, up to and including a transactional limit of $100,000. Any such delegation extends to but is limited to the same scope, documents and subject matter as referenced and granted in paragraph A, limited to the monetary amount stated in this paragraph. AUTHORIZED SIGNATORIES Business Operations (Name/Position) Finance/Central Support Function (Name/Position) Service Account Manager SCM Expert Sales Manager Bid Manager E. It is further acknowledged that each of the signatures of the persons referred to in paragraphs A, B, C, D, and E are binding upon the Corporation. F. It is further acknowledged that any delegate's authority extends only to the scope and extent of the delegate's respective job responsibilities. For instance, a project manager's delegation extends only to the limits described herein and only to the project(s) for which the delegate has responsibility. G. It is further acknowledged that any document shall require the signature of two (2) of the above Authorized Signatories, one each from Business Operations and from Finance/Central Support Functions, whom shall have the requisite signature authority to be legally binding upon the Corporation. H. It is further acknowledged that each of the persons referred to herein is authorized to delegate such person's authority hereunder to additional members of his or her management team up to the limit of such person's delegation of authority, provided that such delegation is in written form signed by the delegator and filed with the Legal Department. I. It is further acknowledged that the Secretary or an Assistant Secretary of the Corporation is authorized to issue certifications attesting to the incumbency, authority and status of any of the persons referred to in this resolution. J. Any prior versions of this general Delegation of Authority policy are void. IN WITNESS WHEREOF, we have hereunto subscribed our names and affixed the corporate seal of the said company, as of the 25th day of August 2022. Rodney o "°'naw""`""` .-- o„xoan M.w.o-ur o-U,..rnm..o�- Y 1m� .oma".. mx..mv m.m�..wm Mathis � Rodney Mathis President & Managing Director Yunex, LLC. Page 2 of 3 Restricted Y J N EX TRAFFIC Digitally signed by Fauber Dirk .j,' Date: 2022.08.2513:5355 -0700' Dirk Rauber Managing Director Finance Yunex, LLC CERTIFICATE I, Pamela Brickner, certify that I am the Secretary of Yunex, LLC, that Rodney Mathis and Dirk Rauber who signed this agreement for this corporation, were then President and Managing Director USA and Managing Director Finance USA of this corporation; and this agreement was duly signed for and on behalf of this limited liability company by authority of its governing body and within the scope of its corporate powers. Witness my hand and seal of this corporation on this 25th day of August 2022. ... Innnn,,,, ex L (CORPORATE SEAL) SEAL 2021 = Page 3 of 3 Restricted YUN - y TRAFFIC Cost Proposal Traffic Signal Maintenance Services (RFP No. 2024-16) for the City of Rosemead May 23rd, 2024 Yunex Traffic 1026 E. Lacy Avenue Anaheim, CA 92805 www.yunextraffic.com YUN=x TRAFFIC COST PROPOSAL -SCHEDULE A FLAT RATE MAINTENANCE SCHEDULE Item Description Quantity Unit Unit Price TotalAnnual Amount 1. Preventive Maintenance (Traffic Signal System: includes safety lights & 43 Per Intersection $ 80.00 $ 41,280.00 illuminated street name signs) 11. Preventive Maintenance (Speed Feedback Signs) 14 Per Intersection $ 46.00 $ 7,728.00 III. Preventive Maintenance (In - Pavement Flashing Crosswalk 15 Per Intersection $ 46.00 $ 8,280.00 Lights) IV. Preventative Maintenance (Pedestrian Hybrid Beacon Overhead and other) 3 Per Intersection $ 60.00 $ 2,160.00 V. Underground Service Alert - USA 1 Per USA $ 150.00 $ 1.800.00 (Dig Alert Service) TOTAL COST OF PROPOSAL ITEMS (1, 11, ILL, IV) $ 61,248.00 Special Note: The flat rate fee represents total compensation for all labor, material, equipment, and vehicles necessary to provide the corresponding tasks. YUN=X TRAFFIC COST PROPOSAL SCHEDULE "B" SCHEDULED REPAIR SERVICES Item No. Description Unit Price 1. Replace Type A Detector Loop (1 to 4 loops) $720.00 Per Loop 2. Replace Type A Detector Loop (5 or more loops) $675-00 Per Loop 3. Replace Type D Detector Loop (1 to 4 loops) $ 720.00 Per Loop 4. Replace Type D Detector Loop (5 or more loops) $675-00 Per Loop SA - Per Addendum #1: 5. Replace Iteris Video Detection Unit Camera ONLY $2,500.00 Per Unit Ccmplete l -Camera System $37.500.00 6. Remove & Replace Vehicular LED Face $130.00 Per Face* 7. Remove & Replace Pedestrian LED Face $230-00 Per Face* 8. Remove & Replace Pedestrian Push Button $115.00 Per Button* Special Note: The unit price represents total compensation for all labor. material, equipment, and vehicles necessary to complete the corresponding task. Forany worknot listed on Schedule B. the Contractor shall submit a cost proposal to the City prior to performing the work. *Pricing is when completed during Regular Time Hours vuu -x TRAFFIC COST PROPOSAL SCHEDULE "C" EMERGENCY RESPONSE SERVICES List the position titles and responsibilities of personnel that will be providing emergency response services to the City per this RFP. Position Hourly Straight Time Hourly Overtime Premium Title: Traffic Signal Maintenance Superintendent $ 120.00 $ 165.00 $205.00 Description: Oversees Field Crews and assists with job preparation. Title: Engineering Technician $ 165.00 $205.00 $250.00 Description: Technical Support and Special Projects. Title: ITS Traffic Signal Technician $ 155.00 5195.00 $230.00 Description: Performs Preventative Maintenance and responds to call outs. Title: Lab Technician $ 165.00 $ 205.00 $250.00 Description: Equipment repairs,cabinetcertification, and CMU testing (if needed). Title: Construction Foreman $ 165.00 $ 205.00 $250.00 Description: Direct Supervisors in the field. Title: ITS Journeyman Construction Electrician $ 155.00 $ 195.00 $230.00 Description: Performs electrician type work on special projects within the city. Title: Construction Laborer $ 115.00 $ 165.00 $165.00 Description: Digging, Trenching, Eta under Supervision of Foreman. Title: $ $ Description: Title: $ $ Description: Regular, Overtime, and Premium time explanation: ➢ Regular Hours are Monday through Friday (excluding holidays) from 7:30am to 4.0opm. ➢ Overtime Hours are Monday through Friday after these work hours for the first two hours as well as Saturday for the initial 10 working hours. ➢ Premium Hours are Monday through Friday after two hours of OT, Saturdays after 10 hours worked in the city, all day Sunday starting at 12:00am until Monday at 7:30am and all holidays as listed per the DIR and outlined in the memo dated March 15th, 2023 (see below) starting at 12:00am until the next morning at 7:30am. a. https://www.dir.ca.gov/opri/Important_Notices Archive/03-15-2023.pdf YUNEX TRAFFIC COST PROPOSAL SCHEDULE "C" EMERGENCY RESPONSE SERVICES CONT. VEHICLES AND EQUIPMENT The vehicles and equipment listed hereon may not accurately reflect the rolling stock used by your firm. For those vehicles and equipment that are not used byyour firm, cross out and mark as "N/A" to indicate that the vehicle or equipment is not available or necessary for the emergency response services requested in this RFP. PickupTruck $ 30.00 Per Hour ServiceTruck $ 35.00 Per Hour CraneTruck $ 60.00 Per Hour Altec/TeslaTruck $ 35.00 Per Hour ConcreteSaw $ 15.00 Per Hour AirCompressor $ 15.00 Per Hour $ Per Hour $ Per Hour $ Per Hour $ Per Hour $ Per Hour $ Per Hour $ Per Hour $ Per Hour $ Per Hour AnyequipmentnotlistedwillbepaidpercurrentCaltransequipmentrates. The City will pay a maximum travel timeof one hour in each direction. MATERIAL MARK-UP material mark-up willnotexceed 15 %of supplier's invoice price (cost) that will be furnished to the City in any cost proposal for emergency response work.