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CC - Agenda - 06-11-2024CITY OF ROSEMEAD CITY COUNCIL SPECIAL AND REGULAR JOINT MEETING AGENDA City Hall Council Chamber 8838 East Valley Boulevard Rosemead, CA 91770 Teleconference Locations: 3109 N. Prospect Ave. Rosemead, CA 91770 Tuesday, June 11, 2024, 5:45 P.M. Special and 7:00 P.M. - Regular Joint Meeting City Council Steven Ly, Mayor Margaret Clark, Mayor Pro Tem Sandra Armenta, Council Member Sean Dang, Council Member Polly Low, Council Member Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. Public Comment from the Audience Public may provide public comment as instructed in the Public Comment section of the agenda. Written comments may be submitted via email at publiccomment@citvofrosemead.org by 5:00 p.m. The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. Opportunity to address the City Council (on non -agenda items) is limited to 3 minutes per speaker. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (626) 569-2100 at least 48 hours prior to the meeting to allow the city to make reasonable arrangements to ensure accessibility to the meeting or service. Any writings or documents provided to the majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's Office during normal business hours. SPECIAL MEETING 5:45 P.M. CALL TO ORDER ItT111a Won N 1. CLOSED SESSION A. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION Pursuant to Government Code Section 54956.9(d)(1) Name of Case: Whittier, et al. v. Los Angeles County Superior Court LASC Case No. 23STCP03579 2. STUDY SESSION A. Budget Discussion Study Session – Review of the Proposed FY 2024-25 Operating and Capital Improvement Program Budgets The purpose of the study session is for staff to present the Proposed FY 2024-25 Budget to City Council, answer related questions, and receive feedback on the proposal for possible adoption on June 27, 2024. The Proposed FY 2024-25 Budget for all City operating expenditures is $51,584,100 and is comprised of three operating fund types (General Fund, Special Revenue Funds, and Internal Service Funds). The Capital Improvement Program budget is $7,649,267 and includes funding for 2 new projects, additional funding for 22 existing projects, and funding for 4 annual projects. The Rosemead Housing Development Corporation (RHDC) budget is proposed at $939,520. The Successor Agency budget is presented as `informational only' and is set at $2,554,517 to cover debt service on the exiting bonds, operational shortfall and lease payments of the RHDC, and administrative costs. Recommendation: That the City Council review the Fiscal Year 2024-25 Proposed Operating and Capital Improvement Program Budget as well as review the recommended Fiscal Year 2023-24 budget adjustments and provide staff direction. The City Council will recess the special meeting and reconvene at the regular 7.•00 p.m. City Council meeting. Rosemead City Council Special & Regular Joint Meeting Agenda lune 11, 2024 REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE — Council Member Low INVOCATION — Council Member Dang 3. PUBLIC COMMENT Opportunity to address the City Council (on non -agenda items) is limited to 3 minutes per speaker. The public may address comments in person or via zoom using Meeting ID: 820 3262 7464 and Passcode: 500342 or by dialing: (669) 900-9128, enter Meeting ID and Passcode. Written comments may be submitted to publiccommentna citvofrosemead.or¢ by 5:00 p.m. All comments are public record and will be recorded in the official record of the city. 4. PRESENTATIONS A. Proclamation Declaring June 2024 as "Pride Month" in the City of Rosemead B. Presentation from the Homelessness Subcommittee On February 28, 2023, the City Council created the Homelessness Subcommittee and appointed the following Subcommittee members: Mayor Steven Ly, Council Member Sean Dang, Planning Commissioner John Tang, Public Safety Commissioner Stephanie Garcia, and Rosemead resident Ms. Teresa Eilers. The Subcommittee held five meetings and was led by Mayor Ly through a strategic path to first learn and understand the overall matter of homelessness and then to focus on potential recommendations to the City Council. Recommendation: That the City Council discuss and provide staff direction. 5. PUBLIC HEARING 6. CONSENT CALENDAR CEQA: The following items are not subject to the California Environmental Quality Act, unless noted on the item. A. Claims and Demands • Resolution No. 2024-27 Rosemead City Council Special & Regular Joint Meeting Agenda June 11, 2024 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,863,376.92 CHECKS NUMBERED 116749 THROUGH NUMBER 116862, DRAFTS NUMBERED 7276 THROUGH NUMBER 7290 AND EFT NUMBERED 52433 THROUGH NUMBER 52464 Recommendation: Adopt Resolution No. 2024-27. B. Minutes Recommendation: That the City Council approve the special and regular meeting minutes of May 28, 2024. C. Adopt Resolution No. 2024-26, Authorization of Agents to Execute on Behalf of the City for the Purpose of Obtaining State and Federal Financial Assistance through Emergency Management Assistance Program The City of Rosemead will consider adoption of a Resolution appointing and authorizing officials and employees to take actions on behalf of the City to obtain financial assistance from State and Federal agencies for emergency preparedness and disaster relief. Recommendation: That the City Council adopt Resolution No. 2024-26, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, APPOINTING AND APPROVING AUTHORIZED AGENTS TO EXECUTE FOR AND ON BEHALF OF THE CITY OF ROSEMEAD FOR THE PURPOSES OF OBTAINING STATE AND FEDERAL FINANCIAL ASSISTANCE THROUGH EMERGENCY MANAGEMENT ASSISTANCE PROGRAMS AND AUTHORIZING THE CITY MANAGER TO EXECUTE AND FILE THE CALOES FORM 130 AND SUBMIT ALL RELATED DOCUMENTATION D. Proposed 2024 State and Federal Legislative Platform In recent years, a Legislative Platform ("Platform") was developed to provide a streamlined process for responding to legislative proposals that may impact the City. The proposed Platform identifies the fundamental legislative issues deemed critical to the City, and upon Council approval, would allow Staff to efficiently respond to legislative items. Staff will utilize the Platform as a guideline for requests in support, against, or neutral positions of a legislative proposal. However, legislative support requiring Resolutions or important and unique issues would continue to be taken to the Council for formal consideration and adoption. At the Legislative Committee meeting held on Tuesday, May 21, 2024, staff received direction to prepare and present a 2024 Platform to the City Council. Rosemead City Council Special & Regular Joint Meeting Agenda June 11, 2024 The content in the proposed Platform has remained relatively unchanged with minor revisions from previous years and uses the City's Strategic Plan for guidance. The City Council may add, remove, or modify items within the adopted Platform throughout the year. The Legislative Platform will also provide staff with the ability to proactively manage the City's legislative positions and respond to issues that may significantly impact the City and are within the City's purview. Recommendation: That the City Council adopt the proposed 2024 State and Federal Legislative Platform. E. Crossing Guard Services Agreement and Annual Crossing Guard Cost Sharing Agreements with Rosemead and Garvey School Districts On June 27, 2023, City Council approved an award of contract to All City Management Services, Inc. ("ACMS") for a three-year hourly cost agreement. The City entered into an annual agreement with ACMS that is set to expire June 30, 2024. The proposed agreement with ACMS is for a two-year crossing guard service, and the proposed agreements with Rosemead and Garvey School Districts are for cost sharing. The total cost for providing crossing guard services for both school districts is approximately $332,539.20. Rosemead School District's portion is approximately $72,742.95 and Garvey School District's portion is approximately $93,526.65. The City's portion is approximately $166,269.60 and is included in the City's proposed FY 2024-25 Budget. Recommendation: That contingent upon the execution of the School Districts Board's formal approval of the cost sharing agreements, the City Council authorize the City Manager to: Execute the Agreement with All City Management Services, Inc. for crossing guard services for Fiscal Years 2024-2026; and 2. Execute the cost sharing agreements with Rosemead and Garvey School Districts for Fiscal Year 2024-25 crossing guard services. F. Traffic Signal Maintenance Services — Award of Contract The current contract for traffic signal maintenance services with St. Francis Electric will expire on June 30, 2024. The scope of work for this contract includes performing routine preventive maintenance, scheduled repairs, and emergency repairs to traffic signals, traffic signal equipment, safety streetlights, flashing beacons, speed feedback signs, in -pavement flashing crosswalk lights, and other related equipment by duly trained and qualified personnel. A Request for Proposals was posted to the City's P1anetBids vendor portal, and four proposals were received on May 23, 2024. Staff reviewed the proposals for completeness, understanding of scope of work, methodology, experience, and cost; and is recommending the award of a new contract to St. Francis Electric for a total annual cost of $200,000 for traffic signal maintenance services. Rosemead City Council Special & Regular Joint Meeting Agenda lune 11, 2024 Recommendation: That the City Council authorize the City Manager to enter into a three-year contract with St. Francis Electric for an amount not -to -exceed $200,000 per year, with the option for up to two one-year extensions. G. Landscape Maintenance Services — Award of Contract The current contract for landscape maintenance services with Evergreen Landscaping will expire on June 30, 2024. The scope of work for this contract includes lawn mowing; tree pruning for pedestrian and vehicle clearance; blowing and sweeping of sidewalks and hardscapes; collecting and disposing of litter and debris; edging, string trimming and weeding all shrub and ground cover areas; fertilizing trees, turf, shrub and ground cover areas; irrigation repairs; and performing weed and pest control for the landscaping at the City parks, City facilities and the public right-of-way. A Request for Proposals was posted to the City's PlanetBids vendor portal. Four proposals were received on May 28, 2024. Staff reviewed the proposals for completeness, understanding of scope of work, methodology, experience and cost; and is recommending the award of a new contract to SGD Enterprises DBA Four Seasons Landscaping in the amount of $665,500 per year. Recommendation: That the City Council take the following actions: 1. Authorize the City Manager to enter into a three-year contract with Four Seasons Landscaping in the amount of $665,500 per year, with the option for up to two (2) one-year extensions; and 2. Approve a new appropriation of $115,500 in Street Light District Funds to 245-3030-5330 in the proposed Fiscal Year 2024-25 operating budget to cover the cost of the new landscape maintenance contract. 7. MATTERS FROM CITY MANAGER & STAFF CE A: The following item is not subject to the California Environmental Quality Act, unless noted on the item. A. Selection of Third -Party Administrator to Provide Deferred Compensation Program Services A competitive bid process was conducted to find a Third -Party Administrator (TPA) for defined contribution plan recordkeeping and administration services. The City received five (5) qualified companies' that submitted proposals. Through an analysis of the proposals, a firm has been selected for recommendation to the City Council. Recommendation: That the City Council discuss and authorize the City Manager to enter into a five (5) year agreement with Voya for retirement plan services. 6 Rosemead City Council Special & Regular Joint Meeting Agenda June 11, 2024 8. MATTERS FROM MAYOR & CITY COUNCIL A. Council Comments 9. ADJOURNMENT The next regular City Council meeting of June 25, 2024 is cancelled. A special meeting will take place on Thursday, June 27, 2024, at 6:00 p.m. in the Rosemead City Hall Council Chamber. POSTING AFFIDAVIT I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct, accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting, per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley Boulevard; Rosemead Community Recreation Center, 3936 N. Muscatel Avenue; Garvey Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey Avenue; United States Post Office, 8845 Valley Boulevard; Rosemead Library, 8800 Valley Boulevard and on the City's website (www.cityofrosemead.org) 54�,— June 6. 2024 Ericka Hernandez, City Clerk Date Rosemead City Council Special & Regular Joint Meeting Agenda June 11, 2024 MEETING SCHEDULE: Beautification Commission Meeting 4 Wednesday, June 12 @ 7:00 p.m. Planning Commission Meeting 4 Monday, June 17 @ 7:00 p.m. City Council Regular Meeting - Cancelled 4 Tuesday, June 25 @ 7:00 p.m. City Council Special Meeting + Thursday, June 27 @ 6:00 p.m. Public Safety Commission Meeting - Cancelled 4 Thursday, June 6 @ 7:00 p.m. CITY OF ROSEMEAD Public Input is Now Open !6 UPCOMING CITY EVENTS w Farmers Market JUNE Rosemead Park 1 O 4343 Encinita Avenue, Rosemead 5PM-9PM For more info: (626) 569-2160. Farmers Market JUNE Resemead Park 1 7 4343 Encinita Avenue, Rosemead Far mere info: (626) 569-2160. 5 PM - 9 PM City Hall Closed (l" ab1e r"enta"hej of JUNE ' te June ill resume businos on Thursday, 19 For mora info: (626) 569-2100. ALL DAY Pet Vaccine & Microchip Clinic JUNE Zopopon Park (walk-in Service) 2 8301 E. carve, Avenue, Rosemead 2 L For more info: (626) 569-2160. 9 AM - 11 AM Farmers Market JUNE Rosemead Park A 4343 Encinita Avenue. Rosemead 4 For more info: (626) 569-2160. 5 PM - 9 PM 2024 Rosemead State of the City JUNE Civic Center Plaza �] C 8838 E. Volley Boulevard. Rosemead `J For more info: (626) 288-0811. 5 PM - 7 PM The City of Rosemead is in the process of updating its Local Hazard Mitigation Plan (LHMP) and wants your input to shape it. Residents are encouraged to visit the City website dedicated to hazard mitigation planning. Also, we have created a 10 -minute video (https://www.youtube.com/watch?v=gwinlThDsNU) to explain the hazard mitigation planning process. To gather community feedback, we invite everyone to complete a three-minute survey on hazard mitigation at https://www.surveymonkey.com/r/9T25YJQ. This survey will close on June 20, 2024, to incorporate feedback into the next draft of the plan. The video and survey are available from May 20, 2024, through June 20, 2024, for public input. All participants will be eligible for the raffle drawing. For further questions, please reach out to Mandy Wong, Public Safety Supervisor at (626) 569-2168 or mwong@cityofrosemead.org.