Loading...
CC - Item 6G - Landscape Maintenance Services - Award of ContractROSEMEAD CITY COUNCIL STAFF REPORT TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: BEN KIM, CITY MANAGER j `/ DATE: JUNE 11, 2024 SUBJECT: LANDSCAPE MAINTENANCE SERVICES — AWARD OF CONTRACT SUMMARY The current contract for landscape maintenance services with Evergreen Landscaping will expire on June 30, 2024. The scope of work for this contract includes lawn mowing; tree pruning for pedestrian and vehicle clearance; blowing and sweeping of sidewalks and hardscapes; collecting and disposing of litter and debris; edging, string trimming and weeding all shrub and ground cover areas; fertilizing trees, turf, shrub and ground cover areas; irrigation repairs; and performing weed and pest control for the landscaping at the City parks, City facilities and the public right-of-way. A Request for Proposals was posted to the City's P1anetBids vendor portal. Four proposals were received on May 28, 2024. Staff reviewed the proposals for completeness, understanding of scope of work, methodology, experience and cost; and is recommending the award of a new contract to SGD Enterprises DBA Four Seasons Landscaping in the amount of $665,500 per year. DISCUSSION On June 11, 2019, the City Council approved a three-year agreement with Evergreen Landscaping to perform routine landscaping maintenance, including lawn mowing; tree pruning for pedestrian and vehicle clearance; blowing and sweeping of sidewalks and hardscapes; collecting and disposing of litter and debris in parks; edging; trimming and weeding all shrub and ground cover areas; fertilizing trees, turf, shrub and ground cover areas; and performing weed and pest control for the landscaping at City parks, facilities, and the public right-of-way. In June 2022, the City Council authorized an extension to the Evergreen Landscaping agreement to include landscape services for the SCE Transmission Corridor along Walnut Grove and Savannah Memorial Cemetery. In June 2023, the City Council authorized an additional one-year extension which included adding the landscape maintenance services for the Garvey Paws Dog Park and Del Mar Community Garden to the scope of work. Staff posted a Request for Proposals to the City's P1anetBids portal for Landscape Maintenance Services on May 7, 2024. On May 28, 2024, the City received five proposals and the results were as follows: AGENDA ITEM 6.G City Council Meeting June 11, 2024 Page 2 of 3 Contractor Location Annual Cost Brihtview Irwindale, CA Non-responsive Evergreen Los Angeles, CA $651,091 J. Orozco Pomona, CA $1,097,820 Mariposa Irwindale, CA Non-responsive SGD Enterprises DBA Four Seasons Landscaping Van Nuys, CA $665,500 Staff reviewed the proposals for completeness, understanding of scope of work, methodology, experience and cost. Staff identified that Brightview and Mariposa failed to adhere to the requirements of the RFP and both proposals have been deemed non-responsive. Additionally, the lowest responsive bidder (Evergreen), who is our current landscape maintenance contractor, has been underperforming and staff would like to recommend the selection of SGD Enterprises DBA Four Seasons Landscaping. Four Seasons Landscaping is a family run business that has been providing landscape maintenance services for 37 years. Four Seasons Landscaping has held contracts with both public and private entities. A few public agencies that Four Seasons Landscaping is currently working with are the City of Beverly Hills, City of Oxnard, Arcadia Unified School District, Altadena Library District, and State of California, Department of State Hospitals. STAFF RECOMMENDATION Staff recommends that the City Council: 1. Authorize the City Manager to enter into a three-year contract with Four Seasons Landscaping in the amount of $665,500 per year, with the option for up to two (2) one- year extensions; and 2. Approve a new appropriation of $115,500 in Street Light District Funds to 245-3030-5330 in the proposed Fiscal Year 2024-25 operating budget to cover the cost of the new landscape maintenance contract. FINANCIAL REVIEW The City is expected to expend $380,940 for landscape maintenance services within Fiscal Year 2023-2024. However, due to wage increases, the cost for landscape maintenance services has increased significantly, as reflected in the proposals received. The proposed Fiscal Year 2024-25 Budget includes $550,000 in the Public Works' Operating Budget for Grounds Repair and Maintenance. The Public Works Department requests a new appropriation in the amount of $115,500 to cover the cost of the contract. The City does not use General Fund money for landscape maintenance services and is instead able to use special revenue funds to cover the cost of these contract services. Therefore, an additional appropriation of $115,500 in Street Light District funding is requested to cover the cost of the new contract. ENVIRONMENTAL REVIEW City Council Meeting June 11, 2024 Page 3 of 3 PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Prepared By: anielle Garcia, Public Works Fiscal and Project Manager Approved By: ya Wang Director of Public Works Attachments: A. Service Agreement (SGD) B. Request for Proposal No. 2024-15 C. Brightview Proposal D. Evergreen Proposal E. I Orozco Proposal F. Mariposa Proposal G. SGD Enterprises DBA Four Seasons Landscaping Proposal Attachment A Service Agreement CITY OF ROSEMEAD AGREEMENT FOR SERVICES LANDSCAPE MAINTENANCE SERVICES (FOUR SEASONS LANDSCAPING) 1. PARTIES AND DATE. This Agreement is made and entered into this day of , 20_ by and between the City of Rosemead, a municipal corporation of the State of California, located at 8838 E. Valley Blvd., Rosemead, California 91770, ("City") and SGD Enterprises DBA Four Seasons Landscaping, with its principal place of business at 14937 Delano Street, Van Nuys, CA 91411 (hereinafter referred to as "Contractor"). City and Contractor are sometimes individually referred to as "Party' and collectively as "Parties" in this Agreement. 2. RECITALS. 2.1 Contractor. Contractor desires to perform and assume responsibility for the provision of certain maintenance services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing Landscape Maintenance services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of City. 2.2 Project. City desires to engage Contractor to render such services for the Citywide Landscape Maintenance ("Project') as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Contractor promises and agrees to SGD Enterprises dba Four Seasons Landscaping furnish to the Owner all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Landscape maintenance services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from July 1, 2024 to June 30, 2027, unless earlier terminated as provided herein. Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services. 3.2 Responsibilities of Contractor. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee. Contractor retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor's exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor's conformance with the Schedule, City shall respond to Contractor's submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City. 3.2.4 City's Representative. The City hereby designates the City Manager or his or her designee, to act as its representative for the performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of A-2 SGD Enterprises dba Four Seasons Landscaping the City for all purposes under this Contract. Contractor shall not accept direction or orders from any person other than the City's Representative or his or her designee. 3.2.5 Contractor's Representative. Contractor hereby designates Eytan Darrison or his or her designee, to act as its representative for the performance of this Agreement ("Contractor's Representative"). Contractor's Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor's failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub -contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.8 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification A-3 SGD Enterprises dba Four Seasons Landscaping provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.2.9 Insurance. 3.2.9.1 Time for Compliance. Contractor shall maintain prior to the beginning of and for the direction of this Agreement insurance coverage as specified in Exhibit D attached to and part of this agreement. 3.2.10 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.2.11 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance' projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.2.12 Bonds. 3.2.12.1 Performance Bond. If specifically requested by City in Exhibit "B" attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not -to -exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. M SGD Enterprises dba Four Seasons Landscaping 3.2.12.2 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit "B" attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the total, not -to -exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. 3.2.12.3 Bond Provisions. Should, in City's sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause. 3.2.12.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California -admitted surety with a current A.M. Best's rating no less than A:VIII and satisfactory to the City. If a California -admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City. 3.3 Fees and Payments. 3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit C attached hereto and incorporated herein by reference. The total compensation shall not exceed Six Hundrend Sixty Five Thousand Five Hundred Dollars ($665,500) without advance written approval of City's project manager. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Contractor. The statement shall describe the amount of Services and supplies provided A-5 SGD Enterprises dba Four Seasons Landscaping since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon. 3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City's Representative. 3.3.5 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4 Accounting Records. 3.4.1 Maintenance and Inspection. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.5 General Provisions. 3.5.1 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice SGD Enterprises dba Four Seasons Landscaping to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: CONTRACTOR: SGD Enterprises DBA Four Seasons Landscaping 975 Carden Street San Leandro, CA 94577 Attn: Stephen Damson, President CITY: City of Rosemead 8838 E. Valley Blvd Rosemead, CA 91770 Attn: Noya Wang, Director of Public Works Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.5.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.4 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover A-7 SGD Enterprises dba Four Seasons Landscaping from the losing party reasonable attorney's fees and all other costs of such action. 3.5.5 Indemnification. Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions or willful misconduct of Contractor, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Contractor shall defend, at Contractor's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Contractor shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents or volunteers. 3.5.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. 3.5.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Los Angeles County. 3.5.8 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.5.9 City's Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project. 3.5.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.5.11 Assignment or Transfer. Contractor shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.12 Construction; References; Captions. Since the Parties or their SGD Enterprises dba Four Seasons Landscaping agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.5.13 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.15 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.17 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.18 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action SGD Enterprises dba Four Seasons Landscaping Plan or other related programs or guidelines currently in effect or hereinafter enacted 3.5.19 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5.20 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6 Subcontracting. 3.6.1 Prior Approval Required. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. [signatures on next page] A-10 SGD Enterprises dba Four Seasons Landscaping CITY OF ROSEMEAD SGD Enterprises M Ben Kim, City Manager Attest: Ericka Hernandez City Clerk Approved as to Form: Rachel Richman, City Attorney A-11 M Name: Title: [If Corporation, TWO SIGNATURES, President OR Vice President AND Secretary, AND CORPORATE SEAL OF CONTRACTOR REQUIRED] Name: Title: SGD Enterprises dba Four Seasons Landscaping EXHIBIT A SCOPE OF MAINTENANCE SERVICES [insert scope] A-12 SGD Enterprises dba Four Seasons Landscaping EXHIBIT B SCHEDULE OF MAINTENANCE SERVICES [insert schedule] ME SGD Enterprises dba Four Seasons Landscaping EXHIBIT C COMPENSATION [insert rates & authorized reimbursable expenses] C-1 SGD Enterprises dba Four Seasons Landscaping 4.01:111111191 INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of the Work, Contractor will maintain insurance in conformance with the requirements set forth below. Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Contractor agrees to amend, supplement or endorse the existing coverage to do so. Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City. Contractor shall provide the following types and amounts of insurance: Commercial General Liability Insurance: Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less that $1,000,000 combined single limit per accident. If Contractor owns no vehicles, this requirement may be satisfied by a non -owned auto endorsement to the general liability policy described above. If Contractor or Contractor employees will use personal autos in any way on this project, Contractor shall provide evidence of personal auto liability coverage for each such person. Workers Compensation on a state -approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease. Contractor shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees and volunteers. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Contractor shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer's liability. Such policy or policies shall include the following terms and conditions: • A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any D-1 SGD Enterprises dba Four Seasons Landscaping reason; • Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; and • Policies shall "follow form" to the underlying primary policies. • Insureds under primary policies shall also be insureds under the umbrella or excess policies. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contractor and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Requirements not limiting: Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency. Acceptable insurers: All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the Agency's Risk Manager. General conditions pertaining to provision of insurance coverage by Contractor. Contractor and City agree to the following with respect to insurance provided by Contractor: 1. Contractor agrees to have its insurer endorse the third -party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010. Contractor also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contractor, or Contractor's employees, or agents, from waiving the right of subrogation prior to a loss. Contractor agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. DIN SGD Enterprises dba Four Seasons Landscaping 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over' claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contractor shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Contractor's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contractor or deducted from sums due Contractor, at City option. 8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage. Contractor agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contractor or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self-insurance available to City. 10. Contractor agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. am SGD Enterprises dba Four Seasons Landscaping Contractor agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 11.Contractor agrees not to self -insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Contractor's existing coverage includes a deductible or self-insured retention, the deductible or self- insured retention must be declared to the City. At that time the City shall review options with the Contractor, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 12.The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Contractor acknowledges and agrees that any actual or alleged failure on the part of City to inform Contractor of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15.Contractor will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Contractor shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contractor's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages. 17.The provisions of any workers' compensation or similar act will not limit the obligations of Contractor under this agreement. Contractor expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. I•ZI SGD Enterprises dba Four Seasons Landscaping 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive. 19.These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 20.The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Contractor agrees to provide immediate notice to City of any claim or loss against Contractor arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. D-5 Attachment B Request for Proposal No. 2024-15 CITY OF ROSEMEAD REQUEST FOR PROPOSALS NO. 2024-15 LANDSCAPE MAINTENANCE SERVICES SUBMITTALS: Electronic proposal submittal through the City of Rosemead Vendor Portal hosted by PlanetBids at: https://pbsystem.planetbids.com/portal/54150/portal-home Proposals shall be submitted through the PlanetBids Vendor Portal no later than May 21, 2024, at 10:30 am CONTACT PERSON: Danielle Garcia City of Rosemead 8838 E. Valley Boulevard Rosemead, California 91770 (626) 569-2127, dgarcia@cityofrosemead.org TO PARTICIPATE IN THIS REQUEST FOR PROPOSAL, PROPOSER'S MUST CREATE AN ACCOUNT ON PLANETBIDS OR LOG IN TO AN EXISTING ACCOUNT. PROPOSALS MUST BE RECEIVED ELECTRONICALLY VIA PLANETBIDS. PROPOSALS RECEIVED AFTER THE TIME AND DATE STATED ABOVE SHALL NOT BE CONSIDERED. Please direct any questions or concerns regarding this RFP on the City's PlanetBids Vendor Portal no later than May 14, 2024, at 5:00 pm. Answers to submitted questions will be posted on Planetbids. This RFP is posted on the City's website and Vendor Portal Hosted by PlanetBids at: hftps://pbsVstem.planetbids.com/portal/54150/portal-home Please review the requirements of the RFP and submit your proposal by the date specified. Issued by: Danielle Garcia, Public Works Fiscal and Project Manager City of Rosemead RFP No. 2024-15 Page 1 CITY OF ROSEMEAD REQUEST FOR PROPOSALS FOR LANDSCAPE MAINTENANCE SERVICES RFP NO. 2024-15 A. OBJECTIVE The City of Rosemead is seeking proposals from qualified firms to provide landscape maintenance services at various sites throughout the City. The Project includes furnishing all tools, equipment, services, transportation, labor, all City licenses and permits, disposal, and materials necessary to perform the specified items of work. B. BACKGROUND OF THE CITY The City of Rosemead is an urban suburb located in the San Gabriel Valley, 10 miles east of downtown Los Angeles. It is bounded on the north by the cities of Temple City and San Gabriel, on the west by Monterey Park, Alhambra, and the unincorporated Los Angeles County community of South San Gabriel, on the south by Montebello, plus by EI Monte and South EI Monte on the east. The City is 5.2 square miles in size. Rosemead is a working-class suburb with a diverse population base. According to the 2020 Census, the City had a population of 51,185. C. SCOPE OF SERVICES Please see Attachment B for the detailed scope of work for the requested Landscape Maintenance Services. D. PROPOSAL SUBMISSION The proposal shall be submitted in the following format: 1. A cover letter summarizing the proposal. 2. A statement of qualifications. 3. Three (3) references. 4. Your company's project approach. 5. Fees - provide a not to exceed annual budget for each location described in the Cost Schedule sheet provided. The Cost Schedule form must be utilized. 6. Hourly rates- please provide an hourly rate schedule for all work to be done within the Scope of Services and for any additional work asked to be performed by the Director of Public Works. Cost Schedule sheet that is provided must be utilized. Electronic proposals will be accepted as follows: RFP No. 2024-15 Page 2 Electronic proposal submittal through the City of Rosemead Vendor Portal hosted by PlanetBids at: https://pbsystem.planetbids.com/portal/54150/portal-home Proposal submittal due date is: May 21, 2024, at 10:30 AM. Late Proposals will not be accepted. E. CONTRACTOR SELECTION SCHEDULE Release of Request for Proposals: May 7, 2024 Deadline to Submit Questions: May 14, 2024 Response to Questions: May 16, 2024 Proposals Due: May 21, 2024 Tentative City Council Award: TBD First Day of Contract Service: July 1, 2024 F. STANDARD CITY CONTRACT AND INSURANCE REQUIREMENTS City's Standard Services Agreement is provided as Attachment A. Please review and provide any comments you have. City does not guarantee that any revisions to contract will be accepted. G. EVALUATION PROCESS & CONSULTANT SELECTION METHODOLOGY The City will evaluate the Proposals submitted, and select the most qualified consultant. In evaluating the Proposals, the City may consider the following factors: • Completeness of the RFP and compliance with the required format. • Project understanding and approach to provide the requested services efficiently. • Experience and qualifications of the project team members. • Experience and qualifications of the firm. • Experience in local area and project requirements and process. • Experience in working as an extension of City staff and providing services in similar capacities with minimal direction from City staff. During the evaluation process, the City may also contact listed references (or request additional references), and include the feedback received in the evaluation factors listed above as applicable. H. PROPOSAL SUBMITTAL FORMAT RFP No. 2024-15 Page 3 Proposal shall be submitted in the format specified below: Cover Letter: Provide an executive summary of your proposal Table of Contents: Provide contents of proposal with page number references for each proposal section listed below. Section 1. Approach, and Scope of Work: Provide your understanding of the project, scope of work, and describe your approach in providing services. Section 2. Project Team, Key Personnel and Resumes: Provide an organization chart showing the names and responsibilities of key personnel and subconsultants. Provide resumes of all key personnel identified in the organization chart. Section 3. Company Qualifications: Provide qualifications of your, emphasize similar services provided, and local experience. Section 4. References: Provide 3 Public Agency references for similar projects. Section 5. Standard City Contract and Insurance Requirements: Proposers shall review the attached Standard City Contract and Insurance Requirements and provide a statement that they will comply with all aspects of the Agreement or provide any comments that they would like the City to consider. Section 6. Addenda Acknowledgement: If any Addenda is issued by the City, they shall be acknowledged in this section. Cost Proposal Submit a not to exceed annual cost for the project within the provided Cost Schedule form. The form must be utilized. I. CONTRACT AWARD PROCEDURES Recommendation of Award It is the City's intent to award a single contract to the contractor that can best meet the requirements of the Request for Proposals document. The City reserves the right to award a contract to multiple contractors or a single contractor or to make no award, whichever is in the best interest of the City. Negotiation After selection by City, the successful Contractorwill meet with City to review its Proposal, to reconfirm that the Proposal conforms to all minimum requirements established herein, to clarify any items contained herein, and to determine if the Contractor is aware of any ambiguities, inconsistencies, conflicts, errors or omissions in this RFP. RFP No. 2024-15 Page 4 If the final negotiation of the Contract, with the highest ranked Contractor, is not successful, the City reserves the right to terminate the negotiations and begin negotiations with the next highest ranked Contractor. This right shall be continued until a satisfactory Contract can be negotiated or until the City elects to reject all Proposals. J. CITY'S RESERVATION OF RIGHTS City reserves the right to determine, in its sole discretion, whether any aspect of a Proposal satisfactorily meets the criteria established in the RFP and the right to seek clarification or additional information from any Contractor submitting a Proposal. City also reserves the right to modify any documents at any time prior to receiving Proposals and to reject any or all Proposals; to extend the submission due date for the Proposals; to modify, amend, reissue or rewrite this RFP. In the event the RFP is withdrawn by City or if City does not proceed for any reason, City shall have no liability to any Contractor or any other entity for any costs or expenses incurred in connection with the preparation and submittal of a Proposal. The City reserves the right to hold discussions and/or negotiations with any of the Contractors in furtherance of the City's evaluation of any Proposal and execution of a contract with a Contractor. The City will hold these discussions and/or negotiations in a fair and impartial manner and will not communicate any confidential information from Contractor. In the event that any questions arise from such discussions and/or negotiations that require clarification to or modification of the design criteria or performance requirements, the City will issue an addendum to all Contractors. The City reserves the right to waive any informality or irregularity in a Proposal submitted. A Proposal may be considered non-responsive if: • Significant elements requested in the RFP are not provided. • The Proposal fails to meet all mandatory program and performance requirements of the RFP. • The Proposal is conditional, incomplete, or if it contains alterations of form, additions not called for, or other irregularities that may constitute a material change to the Proposal. All Proposals submitted by Contractors and any other correspondence in connection therewith will become the exclusive property of the City and will become public records under the California Public Records Act (Government Code Section 6250 et seq.). The City will have no liability to any Contractor or other party as a result of any public disclosure of any Proposal or the Contract. K. PROTEST PROCEDURES This section sets forth the protest remedies available with respect to the RFP. Each prospective consultant, by submitting its Proposal, expressly recognizes the limitation on its rights to protest contained herein, and expressly waives all other rights and remedies. Each prospective consultant agrees that the decision on any protest, as provided herein, will be final and binding on the protestant. RFP No. 2024-15 Page 5 All protests and related statements described in this section shall be submitted to: City of Rosemead -City Hall 8838 E. Valley Blvd. Rosemead. CA 91770 Attn: Ericka Hernandez, City Clerk L. PRE -CONTRACTUAL EXPENSES RESPONDING TO THE RFP PREPARATION The City is not liable for any pre -contractual expenses incurred by any proposer or by any selected consultant. Each proposer shall protect, defend, indemnify, and hold harmless the City from any and all liability, claims, or expenses whosever incurred by, or on behalf of, the entity participating in the preparation of its response to this RFP. Pre -contractual expenses are defined as expenses incurred by proposers and the selected consultant, if any, in: • Preparing and submitting information in response to this RFP • Negotiations with the City on any matter related to this procurement • Costs associated with interviews, meetings, travel or presentations • All other expenses incurred by a proposer/consultant prior to the date of award and a formal notice to proceed. The City reserves the right to amend, withdraw and cancel the RFP. The City reserves the right to reject all responses to this request at any time prior to contract execution, or only award a partial. ATTACHMENTS: Attachment A — Services Agreement Template and Insurance Requirements Attachment B — Scope of Work Attachment C — Cost Schedule RFP No. 2024-15 Page 6 ATTACHMENT A SERVICES AGREEMENT TEMPLATE AND INSURANCE REQUIREMENTS Model Agreement CITY OF ROSEMEAD AGREEMENT FOR SERVICES PARTIES AND DATE. This Agreement is made and entered into this day of , 20_ by and between the City of Rosemead, a municipal corporation of the State of California, located at 8838 E. Valley Blvd., Rosemead, California 91770, ("City") and [insert Name of Company], a [insert type of entity - corporation, partnership, sole proprietorship or other legal entity] with its principal place of business at [insert address] (hereinafter referred to as "Contractor"). City and Contractor are sometimes individually referred to as "Parry" and collectively as "Parties" in this Agreement. 2. RECITALS. 2.1 Contractor. Contractor desires to perform and assume responsibility for the provision of certain maintenance services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing [insert type of services] services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of City. 2.2 Project. City desires to engage Contractor to render such services for the [insert Name of Project] ("Project") as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Tenn. 3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the Owner all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional [insert type of services] maintenance services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from [insert start date] to [insert ending date], unless earlier terminated as provided herein. Contractor shall r_di complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services. 3.2 Responsibilities of Contractor. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee. Contractor retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor's exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor's conformance with the Schedule, City shall respond to Contractor's submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City. 3.2.4 City's Representative. The City hereby designates [insert Name or Title], or his or her designee, to act as its representative for the performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for all purposes under this Contract. Contractor shall not accept direction or orders from any person other than the City's Representative or his or her designee. 3.2.5 Contractor's Representative. Contractor hereby designates [insert Name or Title], or his or her designee, to act as its representative for the performance of this Agreement ("Contractor's Representative"). Contractors Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, A-2 techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor's failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub -contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.8 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.2.9 Insurance. 3.2.9.1 Time for Compliance. Contractor shall maintain prior to the beginning of and for the direction of this Agreement insurance coverage as specified in Exhibit D attached to and part of this agreement. A-3 3.2.10 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.2.11 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance' project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.2.12 Bonds. 3.2.12.1 Performance Bond. If specifically requested by City in Exhibit "B" attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not -to -exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. 3.2.12.2 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit "B" attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the total, not -to -exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. 3.2.12.3 Bond Provisions. Should, in City's sole opinion, any A-4 bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause. 3.2.12.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California -admitted surety with a current A.M. Best's rating no less than A:VIII and satisfactory to the City. If a California -admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City. 3.3 Fees and Payments. 3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit C attached hereto and incorporated herein by reference. The total compensation shall not exceed [insert written dollar amount] ($[insert numerical dollar amount]) without advance written approval of City's project manager. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Contractor. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon. 3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, "Extra Work" means any A-5 work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City's Representative. 3.3.5 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4 Accounting Records. 3.4.1 Maintenance and Inspection. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.5 General Provisions. 3.5.1 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished on Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: CONTRACTOR: [Insert Name] [Insert Address] [Insert City, State zip] Attn: [Contact Person] City of Rosemead P.O. Box 399 Rosemead, CA 91770 Attn: [Insert Name & Department] Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.5.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.4 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action. 3.5.5 Indemnification. Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions or willful misconduct of Contractor, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including A-7 without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Contractor shall defend, at Contractor's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Contractor shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents or volunteers. 3.5.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. 3.5.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Los Angeles County. 3.5.8 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.5.9 City's Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project. 3.5.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.5.11 Assignment or Transfer. Contractor shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this MM Agreement. 3.5.13 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.15 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.17 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.18 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.5.19 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5.20 Authority to Enter Agreement. Contractor has all requisite power and _• authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6 Subcontracting. 3.6.1 Prior Approval Required. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. [signatures on next page] A-10 CITY OF ROSEMEAD M Ben Kim, City Manager Attest: Ericka Hernandez City Clerk Approved as to Form: Rachel Richman, City Attorney A-11 [INSERT NAME OF CONTRACTOR] Name: [If Corporation, TWO SIGNATURES, President OR Vice President AND Secretary, AND CORPORATE SEAL OF CONTRACTOR REQUIRED] Name: EXHIBIT A SCOPE OF MAINTENANCE SERVICES [insert scope] A-12 SCHEDULE OF MAINTENANCE SERVICES [insert schedule] EXHIBIT C COMPENSATION [insert rates & authorized reimbursable expenses] C-1 EXHIBIT D INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of the Work, Contractor will maintain insurance in conformance with the requirements set forth below. Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Contractor agrees to amend, supplement or endorse the existing coverage to do so. Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City. Contractor shall provide the following types and amounts of insurance: Commercial General Liability Insurance: Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract' language will not be accepted. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less that $1,000,000 combined single limit per accident. If Contractor owns no vehicles, this requirement may be satisfied by a non -owned auto endorsement to the general liability policy described above. If Contractor or Contractor employees will use personal autos in any way on this project, Contractor shall provide evidence of personal auto liability coverage for each such person. Workers Compensation on a state -approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease. Contractor shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees and volunteers. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Contractor shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer's liability. Such policy or policies shall include the following terms and conditions: • A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any D-1 reason; • Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; and • Policies shall "follow form" to the underlying primary policies. • Insureds under primary policies shall also be insureds under the umbrella or excess policies. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contractor and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Requirements not limiting: Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency. Acceptable insurers: All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the Agency's Risk Manager. General conditions pertaining to provision of insurance coverage by Contractor. Contractor and City agree to the following with respect to insurance provided by Contractor: Contractor agrees to have its insurer endorse the third -party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010. Contractor also agrees to require all contractors, and subcontractors to do likewise. No liability insurance coverage provided to comply with this Agreement shall prohibit Contractor, or Contractor's employees, or agents, from waiving the right of subrogation prior to a loss. Contractor agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. D-2 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contractor shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Contractor's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contractor or deducted from sums due Contractor, at City option. 8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage. Contractor agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contractor or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self-insurance available to City. 10. Contractor agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. D-3 Contractor agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 11.Contractor agrees not to self -insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Contractor's existing coverage includes a deductible or self-insured retention, the deductible or self- insured retention must be declared to the City. At that time the City shall review options with the Contractor, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 12.The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Contractor acknowledges and agrees that any actual or alleged failure on the part of City to inform Contractor of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15.Contractor will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16.Contractor shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contractor's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages. 17.The provisions of any workers' compensation or similar act will not limit the obligations of Contractor under this agreement. Contractor expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. M, 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive. 19.These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 20.The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Contractor agrees to provide immediate notice to City of any claim or loss against Contractor arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. D-5 Attachment B Scope of Work A. PERFORMANCE STANDARDS 1. INSPECTIONS, MEETINGS, REPORTS, AND SCHEDULES a. The City reserves the right to perform inspections, including inspection of Contractors equipment, at any time for the purpose of verifying Contractor's performance of Agreement requirements and identifying deficiencies. b. The Contractor or authorized representative may meet with the City Representative or authorized representative at each site at the discretion and convenience of the City Representative, for walk- through inspections. c. The Contractor shall provide the City Representative with a completed Weekly Maintenance Inspection report, who will then verify and review the Contractor's performance under this agreement pertinent information relative to the Landscape Maintenance program. d. The Contractor shall provide the City Representative with cost information or a written proposal to perform extra work, as needed or as requested by the City. e. The Contractor shall provide the City Representative with any changes or updates to the Weekly Maintenance Schedule i.e. Specialty Work/Projects, Staff Changes, and Equipment Issues. f. The Contractor shall inform the City Representative when any crew member is not reporting for work, i.e., calling in sick, leave time off, or any other issues, etc. g. The Contractor shall adjust his work schedule to compensate for all holidays and inclement weather. h. Suggestions for improving problem areas, as needed, or requested by the City Representative. I. Pesticide Use Reports: Due at the end of each month. j. Accident Reports: Due within 24 hours of the accident. k. Incident Reports: Due within 24 hours of the incident. I. Hazard Reports: Due within 24 hours of identification/discovery. m. Payroll records are due monthly. 2. CONTRACTOR'S EQUIPMENT/CREW a. When a crew member(s) fails to report for duty, the Contractor shall notify the City Representative by no later than 7:OOam via phone call and a text or email. The Contractor shall notify the City Representative of how long the crew member(s) will be absent, and who will cover the absence(s). All work hours missed must be recovered or made up within seven (7) working days. If missed working hours are not recovered within seven (7) working days, the missing hours will be deducted from the next monthly payment. b. The City Representative may at any time order any of the Contractor's personnel to be removed from the premises when, in the reasonable belief of the City Representative, said Contractor's personnel is objectionable, unruly, or otherwise detrimental to the interest of the City or the public patronizing the premises. c. The Contractor shall provide a list of equipment dedicated to the City to perform all work in accordance with the specifications set forth herein. d. Each crew shall include at least one individual who speaks the English language proficiently. e. The Contractor shall use vehicles and equipment always marked with the company logo. City of Rosemead — Landscape Maintenance Contract Services Page 1 of 12 Attachment B Scope of Work The Contractor shall be responsible for ensuring that all staff shall be provided with and use appropriate personal protective equipment (PPE). 3. SAFETY a. The Contractor shall adhere to all applicable safety practices and cooperate with the City in any adverse condition related thereto. b. The Contractor shall cooperate with the city during the investigation of an accident on City property and submit a complete written report to the City Representative within twenty-four (24) hours following the occurrence. c. The Contractor shall inspect daily all areas maintained underthe contract provisions for all potential hazards and maintain a safety inspection report which indicates dates inspected and action taken within the scope of work, to correct conditions. This report shall identify condition(s) that may render any portion of the premises unsafe, as well as any unsafe practices occurring there on. The City Representative shall be notified immediately of any unsafe conditions) found by the contractor. 4. DEDUCTIONS AND LIQUIDATED DAMAGES a. Incomplete work, defective work, work not performed per the work schedules determined by the City Representative shall have the authority to remedy the deficiencies and to deduct the cost thereof from any monies due to or to become due to the contractor. b. The City shall not reimburse the Contractor for any repairs made to City property, equipment, or as a result of Contractor error or omission; the Contractor bears all liability in this regard. c. All damage caused to existing facilities by the Contractor's operation shall be repaired or replaced by the Contractor or by other forces, all at the discretion of the City Representative, and all at the Contractor's expense. d. If the repair work is not done in a timely manner and/or in accordance with city standards, the City Representative shall have the work completed and the City may exercise the following measures: I. Deduct from the Contractor's payment the amount necessary to correct the deficiency. ii. Withhold the entire or partial payment. iii. Utilize City forces or alternate source to correct the deficiency and deduct from the Contractor's payment the total cost, including City overhead. e. Failure of the Contractor to make payments properly to employees, subcontractors, or vendors for materials or services provided. L Deduct from the Contractor's payment the amount necessary to correct the deficiency. ii. Withhold the entire or partial payment. S. HOLIDAYS a. Crews will not be on site the following city -observed holidays: I. New Year's Day ii. Martin Luther King, Jr's Birthday iii. President's Day iv. Memorial Day City of Rosemead — Landscape Maintenance Contract Services Page 2 of 12 Attachment B Scope of Work V. Juneteenth National Independence Day vi. Independence Day vii. Labor Day viii. Veterans Day ix. Thanksgiving Day X. Christmas Day 6. NON-INTERFERENCE —NOISE a. Noise sources associated with the maintenance of real property provided such activities take place between the hours of 7 a.m. and 8 p.m. on any day except Sunday, or between the hours of 9 a.m. and 8 p.m. on Sunday. Per City of Rosemead Municipal Code: Noise Control 8.36.030. 7. AVOIDANCE OF DUST NUISANCE a. During the process of work, the Contractor shall take every precaution to avoid the nuisance of unnecessary dust by using any measures advocated by the City Representative. City of Rosemead — Landscape Maintenance Contract Services page 3 of 12 Attachment B Scope of Work B. LANDSCAPE MANAGEMENT SPECIFICATIONS 1. TURF CARE a. Mowing: All turf areas shall be cut at regular weekly intervals, to always maintain a neat appearance. Turf shall be mowed with mowers at a height of three inches (3") during the spring, summer, and fall. In the winter, turf areas shall be mowed at a height of two inches (2"). Mowing shall occur on the same day each week, for each location. Excess clippings which present an undesirable appearance shall be removed from the turf. All mowing missed due to inclement weather or City events shall be rescheduled and completed within two working days. If inclement weather persists more than two consecutive days in any given week, the City Representative will determine an alternative mowing schedule for that week. Turf areas shall be inspected for litter and debris, potential hazards such as holes, gopher mounds, rocks, glass, and nails prior to and after each mowing. All hazardous material shall be immediately removed by the contractor. The contractor shall backfill all holes and knock down & grade gopher mounds. b. Edging and Trimming Turf: Edges adjacent to walks, curbs, paving mow strips, walls, fences, poles, buildings, shrub areas and other physical obstructions shall be trimmed weekly. "Weed eaters" or similar equipment shall not be used around trees or shrubs. c. Renovation: Renovation of turf grass shall be performed once per year, per the Maintenance Schedule. Turf renovation shall consist of aeration, vertical mowing (dethatching), fertilization, repair, reseeding, and top dressing. Ruts, holes, low areas that do not drain, settling and any condition which may be hazardous, shall be corrected as part of the renovation process. These services shall be included as part of the basic contract, at no additional cost to the City. d. Aeration: All turf areas to be aerated during the months of April and October by removing half inch (1/2") diameter by three inches (3") deep cores with an aerator machine at not more than six inches (6") spacing. Cores shall be dragged or removed (by mowing) after completion of aeration. All precautions will be taken to prevent damage to the irrigation systems, including valve covers, piping, and sprinklers. The contractor shall flag all the irrigation components to avoid damaging and shall verify no damage has occurred after aeration by running the system and repairing all damage caused by the operation. e. Dethatching: Dethatching will occur once per year, on a schedule agreed upon by Contractor and City. Dethatching shall be accomplished using a dethatching implement or vertical mower machine. All thatch and debris shall be collected and disposed of off-site. f. Fertilizing Turf: Fertilization of turf areas shall occur up to three (3) times per year, to maintain the turf in an actively growing and healthy condition. i. Contractor shall submit a written schedule of application showing the site, quantity, date, and approximate time of application. ii. The fertilizer shall be delivered to the site in the original, unopened containers bearing the manufacture's guaranteed analysis. Damaged packages will not be replaced. City of Rosemead — Landscape Maintenance Contract Services Page 4 of 12 Attachment B Scope of Work iii. The contractor shall furnish the city with signed, legible copies of invoices for all fertilizers to be used in the execution of this contract. The invoice must state the grade, amount, and quantity received. Both the copy to be retained by the city and the contractor's copy must be signed by the city, on site, before any material may be used. iv. The contractor may not begin the actual application until the obligations in the paragraph above have. V. The Contractor shall immediately irrigate after each fertilizer application, unless otherwise directed by the City. All fertilizer applications shall be performed with properly calibrated equipment to provide a uniform application. All fertilizer shall be removed from hardscape and other, non -grass areas. Any damage or streaking of turf shall be repaired by the Contractor at no cost to the City. g. Overseeding: To be completed twice annually and scheduled in conjunction with aeration scheduled during April and October months. All turf areas shall be reseeded as directed by the City Representative, to improve density or repair bare areas. Once the seed has been applied, the seed will be covered with finish mulch (or an alternative toping approved by the City Representative) to prevent erosion. Overseeing to be included in contractors bid under Fertilization line -item pricing for all natural grass areas as listed in bid schedule. 2. WEED CONTROL a. To this specification a weed will be considered "any undesirable or misplaced plant." Weeds shall be controlled by manual, mechanical, or chemical methods. b. Apply pre-emergent/post-emergent selective herbicide at manufacturer's recommended rate of application. c. All turf grass areas shall always be kept free of weeds. Weed removal shall consist of complete removal of all weeds, including top growth and roots. d. Weeds shall be removed from all turf grass areas, shrub and ground cover areas, planters, tree wells, slopes, cracks in paved areas, including sidewalks, areas covered with ornamental rocks and bark mulch, and in curbs and gutters. The weeds shall be pulled on a weekly basis. e. Center island maintenance shall include the removal of weeds growing in all paved or unpaved surfaces of the center island. 3. MULCH a. The contractor shall be responsible for maintaining a mulch depth of no less than three (3") inches. b. The contractor shall cultivate and replenish mulch in all planter areas as needed. The city shall provide the mulch material. The contractor shall be responsible for transporting mulch from the designated stored area(s) to the work location. c. Contractor shall submit a written schedule of application showing the site, quantity, and date. 4. TURF "ARTIFICIAL GRASS" MANAGEMENT City of Rosemead — Landscape Maintenance Contract Services Page 5 of 12 Attachment B Scope of Work a. For all turf areas, Contractor will inspect and police the grounds for litter, dog waste, and debris prior to each sweeping and dispose of it. Turf will be maintained per manufacturers' recommendations and swept once a week, and as often as required to maintain a neat and manicured appearance, weather permitting. Vacuuming is prohibited. 5. REPLANTING AND EXTRA WORK a. Plant material which dies through the fault or neglect of the contractor, or due to preventable circumstances, shall be replaced with a specimen of the same species and of equal or equivalent size as the plant lost, at no cost to the City. b. This work must be coordinated with the City Representative. c. Holidays and Special Events - Planting holiday color around the Civic Plaza, and the monuments will be at the discretion of the City's Representative. City events that may require plantings are as follows: • Memorial Day • Fourth of July • 9/11 Remembrance • Veteran's Dav • Tree Lighting Ceremony (Christmas) 6. PLANTER MAINTENANCE a. Shrubs, ground covers, bare dirt and mulched areas shall be defined as "planters". b. All shrubs shall be selectively pruned to maintain a natural form. No hedging or shearing will be permitted unless authorized. Dead branches and foliage shall be removed as thinning cuts, as opposed to rounding the plant by tipping. Mounding or rounding of plants is prohibited. Major shrub pruning will take place each January and minor adjustments will be made as often as necessary to prevent sidewalk, street, and sign obstruction. 7. ROSE MAINTENANCE a. The Contractor is responsible for bi-monthly removal of dead blooms and selective pruning on all roses. The Contractor shall always maintain a three-inch (3") layer of mulch around the base of the roses. b. Seasonal pruning (at the end of the dormant season, usually Mid -February) removal of last year's remaining wood, cut to outside buds. c. Rose Fertilization Schedule: Manufacturer/Product March - Nature Safe 8-5-5 May - Nature Safe 8-5-5 October - Nature Safe 8-5-5 8. MEDIAN MAINTENANCE REQUIREMENTS City of Rosemead — Landscape Maintenance Contract Services Page 6 of 12 Attachment B Scope of Work a. Plant material shall not be allowed to obstruct any line -of -sight for vehicular traffic and shall be kept below 36" in height from the road surface, in any area where traffic line -of sight may be impacted. Plants in median and traffic islands shall be controlled for vehicle and pedestrian safety by keeping them behind curbs. Plant material shall be trimmed to prevent splashing back of irrigation onto any road surface. The city may provide more specific directions for maintenance as necessary. b. Tree overhang in the medians shall have a clearance of at least fifteen feet (15') over the roadway. c. All maintenance personnel shall wear proper PPE including ANSI approved safety vests while working on medians. At no time shall work be performed on the roadway without a City -approved Traffic Control Plan and all required traffic control signs in place. d. The Contractor is responsible for ensuring that all median maintenance is performed in a safe manner and that no hazard is created by such operations. 9. DRAINAGE a. All drainage structures shall be checked and cleaned monthly or as needed to ensure consistent, unrestricted water flow. 10. PLANT MATERIAL REPLACEMENT a. Replace a plant with the same species or with an appropriate non-invasive or native alternative, with a similar mature spread and height as determined by the City Representative. b. All replaced plants should be irrigated and otherwise maintained during a six -to -nine-month period of establishment. The Contractor will provide additional care until established. All replaced plants will be maintained on the same schedule and in the same manner as all other existing plants under the Contractor's care. c. Removal of all dead plant material that is part of the landscape design should be carried out as soon as dead plants are observed. Notification of dead plant material should be reported to the City Representative on the day of observation. All dead plants must be replaced within two weeks after notification from the City Representative. The Contractor is responsible for removing and replacing all plant material. If the Contractor does not complete the replacement on time, the work will be completed at the Contractors expense. 11. IRRIGATION a. The contractor shall be responsible for adjustments and repairs to the irrigation sprinklers of identified medians and open space irrigated locations. i. rotors & assemblies. ii. pop -ups & assemblies. iii. bubblers & assemblies. iv. drip line irrigation & components. b. The contractor shall be responsible for adjustments and repairs to the irrigation sprinklers of identified irrigated park locations. i. rotors & assemblies. City of Rosemead — Landscape Maintenance Contract Services Page 7 of 12 Attachment B Scope of Work ii. pop -ups & assemblies. iii. bubblers & assemblies. iv. drip line irrigation & components. Note: The above provisions (11b) are applicable to the following City Parks: i. Civic Park ii. Garvey Park iii. Jay Imperial Park iv. Rosemead Park V. Jess Gonzalez Sports Complex. c. Irrigation repairs shall be made with the same brand, make and model of component where the use of a different part will adversely affect the system efficiency (i.e. sprinkler heads and emitters). Unless otherwise approved in writing by the City Representative. d. All dripline emitters, sub -surface drip line, standard dripline, polypropylene flex line, etc., shall be properly maintained and secured or staked at or below grade to ensure system integrity, reduce trip hazards, and prevent an unsightly appearance. The Contractor shall inspect, repair, and maintain all drip irrigation systems as a regular service to the contract. ii. The Contractor shall inspect all drip irrigation systems bi-weekly. e. The Contractor shall perform a weekly sprinkler check/inspection after each scheduled mowing/maintenance service day. f. The Contractor shall flag and report all water leaks and/or system malfunctions within one hour of detection to the City Representative via email, and/or text with photos included. g. Non -emergency irrigation repairs shall be completed by the Contractor, using City approved materials supplied by the Contractor, by the end of the following business day. The problem shall be reported within one hour of detection to the City Representative via email, and/or text with photos included. 12. INSECT, PEST, AND RODENT CONTROL a. Control of damaging plant pests (insects, diseases, vertebrates, mites, rodents, etc.) shall be the responsibility of the Contractor. Control shall mean the prevention or eradication of any pest to the satisfaction of the City. The Contractor shall use pet safe pest control options whenever possible. b. Thorough attention to burrowing rodents is necessary to protect the site from turf and slope failures. All mounds, burrows, or other damage shall be repaired by the Contractor as required by the City, at no additional cost. All eradication of gophers, mice and rats is the responsibility of the Contractor. Failure to manage pest control successfully, the City Representative shall have the work completed and deduct the loss from the monthly payment. 13. TREE MAINTENANCE a. The Contractor shall be responsible forthe maintenance and upkeep of trees within designated medians, parkways, planters, and slopes as provided. Tree care is limited to the removal of sucker City of Rosemead — Landscape Maintenance Contract Services Page 8 of 12 Attachment B Scope of Work growth, sprouts, and limbs that obstruct the right of way and/or present a potential hazard originating from the tree trunk, from the ground to the first -eight (8) feet, along walkways and/or throughout parks. c. Trees shall be pruned per ISA & ANSI standards and practices acceptable to the city. The Contractor shall maintain an eight -foot (8') clearance to allow sight visibility for pedestrian or vehicular traffic to maintain traffic sign visibility. No branches overtwo inches (Y') in diameter shall be cut without prior approval of the City Representative. d. The Contractor noticing any indication of trees showing signs of pests, disease, fungus, root rot or stress, shall be reported to the City Representative via phone call and text or email with photos included. e. The Contractor noticing any hazardous conditions such as dead trees, fallen trees, hanging, or fallen branches cracked or splitting leaders, heaving roots, shall be reported immediately to the City Representative via phone call and text or email with photos included. f. Fallen branches on slopes 6 -inches or less in diameter will be removed by the Contractor upon discovery or as notified by the City Representative. The City Representative is to be notified upon discovery of any fallen branches on slopes that are greater than 6 -inches in diameter so work can be coordinated. City of Rosemead — Landscape Maintenance Contract Services Page of 12 Attachment B Scope of Work C. FACILITY/PARK/PLAYGROUND MAINTENANCE REQUIREMENTS 1. GENERAL All specifications previously listed, and the following shall apply to facilities/Parks/Playgrounds landscape maintenance areas: a. All animal feces or other materials detrimental to human health shall be removed daily. b. All broken glass and sharp objects shall be removed daily. c. All areas shall be inspected daily and maintained in a neat, clean, and safe condition. d. All hardscape areas and sidewalks shall have leaves & debris removed. Areas shall be swept or blown clean in conjunction with the scheduled site maintenance. e. All sidewalk areas abutting maintained areas shall be cleaned when dirtied by the Contractor's operations and at other times as required. f. All leaves, paper, and debris shall be removed from landscaped areas and disposed of, at the City provided trash site. g. All liter removal shall be removed daily by 10:00am. h. Trashcans provided by the City shall be emptied daily. Receptacles and lids shall be wiped/washed after emptying, as needed. L All drainage at or near city facilities shall be cleared of all vegetation and debris. Unsecured, missing or damaged grates shall be immediately reported to the City Representative. j. All amenities, including but not limited to benches, tables, and trash receptacles shall be kept free of spider webs. 2. PLAYGROUND SAND AND BARK AREAS These areas shall include, but are not limited to, play areas, volleyball courts, etc. shall be maintained twice weekly to remove any unwanted debris. a. Sand and bark playground areas shall be raked and leveled by the Contractor, on a weekly basis. Sand and bark shall be maintained to a minimum depth of twelve inches. All debris collected while raking shall be disposed of. The replacement of sand and bark shall be purchased by the city and installed by the contractor or city as needed. b. All areas shall be maintained weed free. No chemicals are to be used in the sand. c. During the first week of every month, all sand areas shall be roto -tilled to the maximum depth allowable to completely loosen all sand, but without causing lower base materials to be mixed with the sand. After rototilling, all areas will be raked level. d. Sand shall be maintained at optimum levels in each area, generally three (3) inches below the top of the concrete curbing. Replacement sand, as needed, shall be provided by the City. 3. HARD SURFACE AREAS These areas include, but are not limited to, concrete sidewalks, walkways, tennis courts, skateboard area, basketball courts, walking trails, parking lots, etc. a. All areas shall be inspected daily and always maintained in a neat, clean, and safe condition. City of Rosemead — Landscape Maintenance Contract Services Page 10 of 12 Attachment B Scope of Work b. All areas shall be swept or blown clean weekly, to remove all debris. 4. BASEBALL/SOFTBALL DIAMONDS The Contactor shall maintain the baseball/softball diamonds weed free throughout the year. a. This shall include maintaining team areas, spectator areas, and warning tracks of all weeds, liter, and debris. Infields are maintained by city staff and do not require maintenance by the contractor. 5. PICNICAREAS a. The contractor shall maintain all park picnic areas daily (i.e. picnic tables, benches, and slabs). All cooking grills, ashes, partially burned charcoal, litter, and leftover food in and around the picnic areas shall be removed daily. b. The contractor shall remove all party decorations and tape that are stuck to picnic shelters, gazebos, and picnic tables. 6. DRINKING FOUNTAIN Public drinking fountains shall be cleaned, sanitized, dried free of hard water deposits, and polished on a weekly basis. If drinking fountains are clogged, leaking, or damage Contractor must report to City Representative. 7. GRAFFITI a. The contractor will not be responsible for graffiti abatement. Any incidents of graffiti that are discovered by the contractor shall immediately be reported to the City Representative. 8. LITTER CONTROL a. Contractor shall remove litter, paper, rocks, glass, trash, undesirable materials, fallen tree branches, Leaves, pine needles, and miscellaneous debris daily. This includes, but not limited to all hardscape surfaces, developed and undeveloped areas, walkways, parking lots, roadways, walking paths, along fence lines, steps, planters, drains, catch basins, playgrounds, parks, turf areas, medians/traffic islands, and freeway slopes from toe to top of slope. b. Litter pickup shall be completed no later than 10:00 am. c. Trash receptacles shall be emptied when they are at 50% full or more. Additional trash pick-up and bag replacements may be required. The Contractor shall provide clear plastictrash liners (bags) for all trash cans at the Contractor's expense. Prior to replacement of the plastic liners, each trash container shall be inspected for debris and offensive odors, then cleaned and sanitized as needed. If insect infestations are noted, pest control measures shall be undertaken by the Contractor. d. Any trash receptacles that are damaged, vandalized, faded, or graffitied shall be reported to the City Representative. City of Rosemead — Landscape Maintenance Contract Services Page 11 of 12 Attachment B Scope of Work e. All major parks shall have litter picked up every day, and trash receptacles emptied if needed. These provisions are applicable to the following City Parks: o Garvey Park (including the Dog Park "Paw Park") o Jay Imperial Park o Rosemead Park o Zapopan Park f. All small parks and Civic Center/RCRC shall have litter picked up twice a week on Mondays & Thursdays, and all receptacles emptied. Receptacles and lids shall be wiped/washed after emptying, as needed. These provisions are applicable to the following City Parks: o Klingerman Park o Civic Center/RCRC o Sally Tanner Park o Sports Complex g. All pocket parks/gardens shall have litter picked up once a week and receptacles empty if needed. These provisions are applicable to the following City Parks: o Angelus Park o Del mar Ave Community Garden o Glendon Way Community Garden o Ellis Park o Guess Park o Olney Park o Triangle Park h. At no time shall the contractor blow grass cuttings/debris into public streets, or gutters without promptly removing the cutting and/or debris. At no time shall the contractor blow grass cuttings/debris into storm drains or catch basins and disposing of it off-site. D. LOCATIONS Please see Exhibit A for a list of all locations. City of Rosemead — Landscape Maintenance Contract Services Page 12 of 12 W 7 m W 1l N O O K 'N. M 10 O w M (O O N w CO Ln V Cc O Ln O N O ti t0 .ti O V N ci N O CO +O ti O N N O O O M O H 6�4 V 1-� O O M U. � M W (O W V O � m COO O �. n to �. cO-I. O (`N7 m N O. -� m V N .�-I r C^O a) C' m I 07. m co M m m N N N M N.M n N o O V, N:COO m m Oti U) N. ti ti 00 t00... +M a > W Q 0 N > ,. N m H ato j N> 0j C ld i4f ¢ C m N ' ` 0> > :, O. 0 N N Z m " C N' > N Fm C a- ¢ ¢ N. U V"i > ¢ Q O o _ N Oo _ N cc° O m 0 i° 0 o' m o a c= = o 0 a o f o: o ui h tia f 0f o�S O ¢ p O O O. M IO M M co CD +"� y O C+] M M H) N O O IO O) CO O an. OO y O' Cl) O. C to V m N O M J CO'. (fl m N t0 a1 N- tO Q) T O- m N a") O) 00:. M ,ri M M N : O M cV N W. m m U_ M m V 'O. V :m m .1 is N M V Z a z W CNV � W _ :. a = s Q 0 o_ U� O co CC Z d CLco a R £ c d an d Cm ix :: 3 a m aYoi c f:7 >. a s oa N C1 m 2 a3 m o Ca C m` o o a a. ;; a ze me `° m; U 2,: Zr a o66 F cc 0o i c c.: ¢ �, 0 = o o m m m = ca £ U C7 C3 y Q -ra�. aROi ami a�Oi co £ 3 a tf a to ¢' m m 0 m.. w S, m E5L c 5 m F aEi ;m` r;0 aEi aEi aEi 3 t0 CS S c4a O O O`. O O O C) N CDS d N C N. . Q �, L L L Z L c L i L L-: L i L" L :C L L L .0 L L L W,r r i r C r C r L,r`L' r-;K.tf t: i r C r i r i r �, CC a. 0 0 0 0 0 0 0 0 0 oro o O a o 0 0 0 oro 'z 0 0 0 0 0 0 ¢ z;. z z. z. z z z. z -Z z Z. z Z z v z Z z z z z z. z z z z i ton: f. O O n M m. N CH c0 m M O r� O O O M m O. ti n 0 V N 0 0 N 0 w 0 m O O O 'O Q m (O N O V' O N n O U co O m N c C n<10 O (0 m cy H co (O O C4 C'i co U)It N N� w ,rN-1. m N ti N `m; o] � N A N In ,� ni > Q Y > c m. a m i 9 0 co co Ul > �' O �.: N J L n Z y Q C ..N G yCO Q fl 1p tofm ao o o > m..a o o.0 a. > Y V N m m C Q `COs E A). E O:> a` &m "A'?,co;D c `�° n r �m o d s. Y: m N' O "M (D M :a 00 o�.o c] -<0 m'. c m .a CD �` r .i9 n ;YJ) N `SAO. co m ? v). 0 3: `a0 c y. m '2OD C N c m m m e � m o U O ` d d d '{jto ul h a 0 O [O a n m E v o m Y dz 3 >> CL h -a U/3 CL a > o n. Q Q a Zim (a a m _.a `m tO m E` m m m ':m E m o o a'. ¢ 4� >? rQ m m m .m m in E ;E Z S:. Z -� �, � 7`' = c El E m mm, ` 't7aa1: m m m »; a.. @ —' o .m m cl A C� C� .49 U' E ac m cc (n tin u) in (n r �i of J O O O 'o n a0 (n 0 ,9M,O. ) ,Q? (n O !n Cl X!}. O O' !n V!` O (n O VJ'. O N O fn O !n O'. V):' 0 !n 0 iB 0 V7 0 AY3 0 N 0 f1T 0 N 0 N O 0 fn O to � o 3 \ % I® ( _] �)\\ \■< \\\\\ } 75 )�\� \\ \)L \��u T AD k))) ) 7))3 !®){ �(D \00 e „ _ !7)k Rk3J \ LL- e E ),\) �k} _ ,\ — \\\/ } \) � e IA 2 3J) a. — u C\} _ (A t $ƒ § 2 _ [ §} \)\ § m }\ § _ \ § % tf & ) §)!) j\) f{< ACL (\�{ //« &0 7 ■[ . Ij \! u}\\\\\RB(\23 /§[/\{)f <�— ° t){ CL,U= = j<00M0ua; elm= \ % I® _] �)\\ \■< \\\\\ } 75 )�\� \)L T AD k))) 7))3 !®){ \00 e „ _ !7)k Rk3J e E ),\) �k} \\\/ 7 M O '-I N O U J Q z Z Z Q O M V N (n t0 O m M m (D O N W (D �O V t0 'O m O .ti U) r-1 O V N N m N O w W c -i O N N Q D: O O O O O C O G O O O M C N O rl 7 T 0 O 4 m M O O t0 O O U) O p0 N N O LO m Zr O n U) m V Cl) t0 V n 0 O m n V N O M 'Q F N m O.. O. 1 (O. V +-t . -i ^ O 01 N O M m M co ro m OI N. N M N M' vi N n 'i o (U 0 V N � ..M o CO N . .N -i tL00 Y U a :C n N }• m �i Q L `° m _ 3 CO es T as d ¢> CO m t7 m o a> > ¢ Q. U) N a-.. > ¢ C' N d E au N T o m¢¢ m y U vi O y C. O Ln p Cl): �. m rm„ ._ C O am., ._ C O f O w W O w >, CD,m C O T T m y w Y W,. f0 iz U x U f O opJ O. U 01 .O O > W F W f > N H E m Q C tiD- N N co O O i0 V M O V O O C (D O M t0 co M CO w to J L rn O 0 • t0 co co m N O O t0 m 10 O mO O. O' M O V t0 ' T V" (D w -: .ti m O M1 m (D W m m m to :m m to (D N. _O .-t m ao- Cl) +-t Cl) t9 N O -: co N- m m m 0 W m (O 0) C� -� M w- V m�. V m m �.. 'Q i.3 � N M d N U N a m � J n O O. EL Y t a J C � O � ° t1 O�. 17 .w U O w C owwwo O O m N .—COyd7j. t0 m p c. Co rA 9 m,. E m' m m n m � ¢a U w f a,. m o c at 'o o E c i o m. > (> p' w. i E .. m E J 2:Z O O. w w m a m m U U 4. O_ >> N: �..�. 41 >. o p G> m N N N C `. —. N¢ w. ami ami ami ami m co ;� y C m¢ O d N d N d Ew N C C. vEi C ti y N �. N 0-0 E r N �. �. c m s ,0 m m m w° m 0 0-: 0 0 0 0 0 'm m U m f8: W U o w CCD CD <4 M M f f o ¢ ¢ ¢ � z C2 ac ¢ m to to �T- > ¢ n' L t L w r 'C 'C r C. 'C r r ;C: �v r r re 'C C r 'C < 47 O 0 O O 0 O O-0 0 O O O O O 0 O O O O O O O 0 O zO O O 0 O O O 0 0, O. Q Z Z Z. Z Z Z Z Z Z Z Z Z Z Z .Z Z Z Z Z Z Z Z Z Z Z Z Z•I U) �. M O '-I T O O n co c0 N O m ID a O G M w P V N N w M C1 O 0 O G. (O (O N O 7 O ;41 Uri CO d M r ((D' (D O m n 'q CD m co .ti 00 N ti N N co 06 ti- D) N N s -i � C C n C N N N C'j("1 N L N > o m. ' cai a: U). Y. > ¢, m " 0 p C 'D O 0 C i�r Q>; N m d R U O P Q �O > o : a 4) ¢ 'y a m o U o a( o n d a >. ¢ a F a E Q o (D O w w 'a t7: Y a ¢ E 2 CD M N M H .-i O -O¢ U! E c4 H i7:. N r-1 Q. M M M w(D O O O C am+ n n L W p m N m 'M' M cD m tD m aa. d N i -i T m- D) ' N. M CD h M r� YV. N m- m co > v) "S CD, oD !n; m 2 m LO a c N m c N C U m 3.`0 'm O 3. o o m om- 4 m kw CL ',a 'a' a_ Of m a m m' m m n m: ,e +^4) w m `m _a `—°, m mi. o m 'ft 6 m drug E _; `m o o A4. ¢¢ ¢ U m a m D_ a 9) w E° m m, r$ m U U: 0 a, m :o W E a) m o o 0 C7 .0 a� ea� 'm:. m m m �• 5 0 >• : m mo3 . oD CD U U. U —MY . f cc -cc y D N Vi,I-- h 1-- H N^ 0 O O' O O O O O 0 O O c O' O 010 0 O O . (n m n U)' n y I w </ (n � n a n) �) w xn, w sn m in m) t/l (n {n Cost Schedule Service Provider may utilize subcontractors as indicated in this Agreement. The hourly rate for any Subcontractor is not to exceed $ per hour without written authorization from City Manager or his/her designee. The annual total compensation forth e Services set forth in this Agreement shall not exceed TOTAL BASE BID PRICE (SCHEDULE BID Dollar amount in written form Note: The City of Rosemead reserves the right to reduce or increase the quantities of any items in the schedule of bid items above, within the limits define in Section 3-2.2.1 of the Standard Specifications to staywithin the budgeted amount of this project. 3of3 Attachment C Brightview Proposal City of Rosemead City of Rosemead 8838 E. Valley Boulevard Rosemead, California 91770 BrightView May 29, 2024 City of Rosemead Danielle Garcia, Public Works Fiscal and Project Manager 8838 E. Valley Boulevard Rosemead, California 91770 RE: Landscape Maintenace Services RFP No. 2024-15 Dear Danielle, BrightView is pleased to submit a proposal for Landscape Maintenance Services for the City of Rosemead. BrightView is committed to manage your landscape in a safe, proactive, and cost-effective manner that reinforces our commitment to the City of Rosemead and its residents. The enclosed proposal was developed in response to your Request for Proposal and will demonstrate how our experienced and skilled team will achieve your landscape goals and keep the City of Rosemead's sites always looking their best. • Safe Work Environment -The safety and wellbeing of the general public, visitors, district employees, and our employees is of paramount importance to our operation. • Accountable for High Quality Work—Your dedicated Account Manager completes an area specific checklist and quality evaluation form on a regular basis and reviews it with our crew members prior to the service day to assure we complete the scope of work and exceed your expectations. We utilize our Quality Site Assessment (QSA) tool to help keep you informed about your landscape. • Consistently Employ Best -Practices — We will create area specific maintenance schedules that comply with the Request for Proposal document and specifications for the City to ensure that every task gets completed on schedule and no details are overlooked. As an experienced partner delivering both local expertise and national resources, we understand how a well- maintained landscape attracts people, adds to your property value and contributes to your success. When you partner with BrightView, you will have a team of local professionals dedicated to this careful stewardship of your landscape and its enduring beauty and value. Thank you for this opportunity to submit this proposal. Feel free to contact me at (951) 406-5904 or by email at david.moo@brightview.com with any questions. Sincerely,, �>__`/1% David Moo Business Development Executive BrightView Landscape Services BrightView What's Inside I. Cover Page Page 1 II. Cover Letter Page 2 III. Table of Contents Page 3 IV. BrightView Approach and Scope of Work Page 4-10 V. BrightView Project Team and Resumes Page 11-13 VI. BrightView Qualifications Page 14-16 VII. BrightView References Page 17 VIII. Standard City Contract and Insurance Requirements Page 18 IX. Addenda Acknowledgement Page 19-24 X. Cost Proposal Submitted on PlanetBids BrightView Landscape Services 3 BrightView BRIGHTVIEW APPROACH AND SCOPE OF WORK There will be 10 employees dedicated to meet the landscape needs of the City of Rosemead. There will be 6 landscape professionals, 1 Irrigator, 1 Spray Technician, 1 Production Manager, and 1 Account Manager. 1) Mow Crew—The Mow Crew will consist of 2 landscape professionals to handle the all the landscape maintenance turf mowing and edging. 2) Detail Crew —This crew will consist of 3 landscape professionals to handle the weekly pruning/detail work for shrubs and ground cover and all power washing. 3) Trash Crew —There will be 1 crew member on the Trash Crew. The Trash Crew will handle all emptying of trash, replacing of liners, and other daily tasks outlined in the RFP. This crew will also pay special attention to detail in the removal of weeds, suckers, unwanted plants, trash, and low limbs and will take care of the weekend trash pickup. 4) Irrigation Crew—There will be 1 irrigation technician to handle all the irrigation needs of the contract. Aligned with the goal of actively pursuing water conservation, this irrigation technician will handle all irrigation system checks as outlined in the scope of the RFP. 5) Spray Crew - There will be 1 spray technician assigned to all areas of the City of Rosemead. This licensed spray technician will safely and effectively use herbicides, pesticides, and fertilizers to care for the landscape. Annual schedules will be provided to the City and all chemical reporting will be done according to the scope outlined in the RFP. 6) Dedicated Production Manager—The Production Manager will be thoroughly familiar with and able to perform all aspects of the landscape maintenance. The Production Manager will oversee all crew leaders to ensure safety and quality to ensure all BrightView production standards are met. 7) Dedicated Account Manager - BrightView will provide one dedicated Account Manager as the liaison between the City of Rosemead and BrightView who is ultimately responsible for customer satisfaction. Your Account Manager will be responsible for caring for the landscape maintenance for the City of Rosemead. Your Account Manager will be responsible for ensuring that every facet of the scope of work is adhered to safely and in excellence. BrightView Landscape Services BrightView BRIGHTVIEW START UP PLAN BrightView's transition process is a documented action plan that involves both senior and site management by the customer and BrightView. This process starts out with the overall vision and goals of the partnership. Implementation plans with specific details and schedules are developed. Timely meetings to review progress are scheduled for both individual sites and overall teams to ensure success. Job start -Up Needs Evaluation: Initial job site walk-through is done prior to job start-up to determine specific site -related needs of the customer. Site-specific issues are discussed. A site walk-through is then performed asking more site- specific questions, which clarify the customer needs. Specific goals set for upcoming year Daily, weekly, monthly communication process finalized Goals of Initial Site Meeting: • Establish a weekly communication process (meetings, reports, etc.) • Clearly establish expectations using contract specifications and current knowledge of site management • Present schedule of operations in Gantt format • Identify ALL special situations, issues, areas & processes • Clearly establish a base safety process and site-specific processes • Document a process for out -of -scope work (P.O., sign -off, billing) • Share emergency call process • Set short-term improvement goals • Benchmark existing site status, conditions, and opportunities for improvements BrightView Landscape Services BrightView At our initial kick-off meeting we will confirm communication protocols, review the contract and scope of work along with a timeline on completion of key site initiatives. Moreover, we review our safety protocols, our QSA process and scheduling, and discuss pre -approval thresholds on emergency spending. Here's what to expect in the first 6 months with BrightView at our 30-, 60-, 90-, and 180 -day milestones: 30 • Monthly Review: Client, Account Manager, and Branch Manager • Review agreed upon first month expectations, progress on key initiatives, and lessons learned • Implement course corrections as may be needed • Perform site QSA with client • Confirm site maintenance plan (key site initiatives) for next 30 • Monthly Review: Client, Account Manager, and Branch Manager • Confirm scope alignment & expectations are being exceeded • Review details on QSA and any carryover items • Check progress and/or completion of key site initiatives • Client Survey touch point • Business Review: Client, Account Manager, and Branch Manager • Review 90 Day Follow-up Partnership Transition Guide • Review details on QSA and any carryover items • Check progress and/or completion of key site initiatives • Business Review: Client, Account Manager, and Branch Manager • Confirmation of team exceeding expectations, developing partnership • Review details on QSA and any carryover items • Review/Update Client Partnership Plan for following season BrightView Landscape Services BrightView QUALITY CONTROL: COMMUNICATION & REPORTING To ensure a successful partnership, effective communication is one of our top priorities. We believe strongly in being proactive in our communication and have designed several forms and checklists our customers find valuable for staying apprised of their landscape status and maintenance activity. Additionally, we are equipped to respond quickly to new and unexpected needs as they arise. • Inspect sites weekly during all seasons • Report our maintenance activities in compliance with RFP • Provide digital photos to verify technical issues, damage, and plant and tree health • You have 24/7 access to your Account Manager by telephone and email. All issues that arise will be treated with a sense of urgency and addressed with due diligence. • Emergencies that occur outside of regular business hours will be dealt with depending on the severity of the situation. You can expect a response and proposed solutions to after hour's emergencies within two hours or less. • We judge our success by the complete satisfaction of our customers. We continually collect feedback through a comprehensive customer satisfaction program. We use the valuable insight gained through our survey program to determine system improvements and guide the content of our employee training program. • Every customer we partner with has the opportunity to formally evaluate our work product, service and relationship at least once a year through our Client Satisfaction Survey via a third -party vendor. Your feedback is important to us. We pay attention to the survey results and follow-up with a summary of each one to learn how we can improve. BrightView Landscape Services General Information Customer focus Areas QUALITY SITE ASSESSMENT Maintenance Items 13 13 IinghtV— BrightView QSA REPORTS • To ensure a successful partnership, effective communication is one of our top priorities. We found the best way to keep our customers highly satisfied is to make sure we understand your current needs and priorities. We will provide proactive communication on a monthly basis that includes images, pricing and recommendations that will give you a full view of your landscape. We employ a range of tools and reports including the Quality Site Assessment (pictured), Activity Reports and many more. QUALITY SITE ASSESSMENTQUALITY SITE ASSESSMENT BrightView- CHy Or Roser BrightView, Completed Items Completed Items 0 neonn— � cnea�a me nouuoi. I ' ...w.e roo w. rm oa re....�o. ..�... © room em�..re nttG to 0 re. more nou.ou.eo .eao.0 sie wh 0 P. v.be.�m o.no rou�w R� bee. Ee �� we. o, eo�wn _ r BrightView Landscape Services 8 BrightView SAFETY FIRST BrightView is the landscape partner who believes safety is much more than the gear we wear – it's woven into the fabric of our company. In the landscape industry, the average OSHA Recordable Incident Rate is 4.20. At BrightView, our number is consistently well below; in fact, last year our rate was 1.9. We're sharing this because we believe that when it comes to safety, there's no reason to be shy. Train, Check &Reinforce f y. Team members undergo extensive vetting and TE-Veri training before they serve you, including E -Verify, initial and ongoing driving record checks and drug and alcohol screenings. New hires undergo our safety orientation and must receive certification for every piece of power equipment they'll use. We also utilize a buddy system for new hires, pairing them with more tenured team members who help them learn the ropes. However, our focus on safety doesn't end there. Crews participate in weekly safety meetings, which review how to avoid hazards relevant to the current season. Our management teams also participate in a weekly safety call, where they review any opportunities for improvement and strategize how to address them. Finally, we conduct periodic jobsite inspections to ensure safety best practices are always in use at your facility. But it's not all work and no play. We believe safety should be celebrated. That's why we've created a reward system for safety compliance and make recognition of those who have exhibited good safety behaviors a key part of our morning pre -dispatch routine. Before We Arrive Our safety preparations begin well before we set foot on your property. Teams begin the day with "Stretch and Flex"—a time for everyone to stretch together to prevent soft tissue injuries, review safety practices, and discuss any potential hazards. Before leaving the yard, we inspect our personal BrightVieinbegnidwir day with S"Ich--Flee. Vw vs u protective equipment (which we require and provide), supplies, and ensure an ample supply of water to keep the team well hydrated. Finally, we inspect our trucks and trailers to ensure they're roadworthy and compliant with regulatory agencies. These daily inspections help us remedy and identify any deficiencies that could cause harm to our teams or the public. BrightView Landscape Services BrightView On Your Property We're easy to spot, but that's intentional. Our attire is designed to make it easy to identify who is part our crew and enhance visibility for your safety and ours. In addition to our company -issued PPE, our crews are fully uniformed in seasonally appropriate gear, which always includes name badges and safety vests. Our vehicles are logoed and feature our distinctive livery, while cones are used to mark safety zones. However, what's not visible is one of the features we're most proud of: our Stop Work Authority. The Stop Work Authority empowers every team member to take safety into their own hands. Crew members are encouraged to stop a job if they personally feel unsafe, or witness something that could put a teammate or the public in peril. Continuous Improvement Though our OSHA incident rate is significantly better than the industry average, there are always opportunities to improve. Hazards, near misses, and concerns are always submitted to our Branch Safety Leaders for review and correction, if needed. In the event of an injury, a root cause analysis is conducted to ensure future incidences are prevented. We're proud of our safety program, but that's not the only reason we're sharing these details. We're providing this information because we believe it should be readily available to you, to aid in your selection process. The patients who entrust you with their care have confidence they'll be in good hands. We want you to have that same confidence in us. Additional Safety Measures Include • New Hire Safety Orientation • New Hires Wear Orange Vests for Better Oversight • Extensive Driver Safety Certification Program • Certification Required to Use All Power Equipment • Take 2 -Two Inspection at Each Job Every Day • Mandatory Weekly Field Crew Safety Meetings • Reward System for Safety Compliance • Weekly Management Safety Calls • Certified in Traffic Control BrightView Landscape Services 10 BrightView BRIGHTVIEW PROJECT TEAM AND RESUMES The crew hand selected to maintain the City of Rosemead has the skills and experience necessary to meet your specific needs and expectations. Meet your team: Job Title Manuel Acevedo Account Manager 15 years of industry experience 8 with BrightView 201 East Longden Ave, Irwindale, CA manuel.acevedo(cDbrightview.com (818) 292-9579 Abraham Garcia Branch Manager 25 years of industry experience 16 years with BrightView 201 East Longden Ave, Irwindale, CA abraham.garcia(& briahtview. co m (818) 355-2024 Rene Rivera Vice President & General Manager 20 years industry experience 13 years with BrightView 201 East Longden Ave, Irwindale, CA rene. rivera(rDbrightview. com (818) 581-7340 Job Responsibility • Accountable for customer satisfaction • Primary customer contact • Ensures compliance to job specifications and quality • Manages and schedules crews • Ensure readiness of workers, tools and materials • Maintains safe working conditions • Trains field personnel • Ensures delivery of job specifications and quality • Ensure quality and efficient landscape management for clients • Consistently improves best practices within the service branch • Lead and support all branch personnel • Lead a culture focused on safety, service, and quality • Coach team members to provide excellent service and communication to all customers • Provide vision and direction, ensuring all team members understand the branch's goals and objectives • Provides accountability and ensures quality and efficient landscape management for clients • Responsible for supporting the entire market's successful operation • Oversees all facets of the business to ensure customer satisfaction BrightView Landscape Services 11 BrightView:: BrightView team members participate in strict quality standards and continuous improvement training to ensure the service you receive is impeccable, efficient, and always excellent. BrightView Standards of Excellence Our proprietary Standards of Excellence promote best practices among the most common areas of landscape maintenance, enabling us to develop a cohesive, consistent strategy for your property. With a shared commitment and a focus on these standards, we will improve the quality of your landscape maintenance. Our Standards of Excellence include: • Site Cleanliness • Weed Free • Green Turf • Crisp Edge Beds • Spectacular Flowers • Uniformly Mulched Beds • Neatly Pruned Trees & Shrubs Quality Site Assessments Your partnership with BrightView begins with a promise: quality landscape and client centric customer service. BrightView's formal Quality Site Assessments ensure we keep that promise. Our QSAs deliver: • A forum for you to share feedback • Progress updates on our work • Time set aside to discuss opportunities • A stronger partnership with you in the management of your landscape • Accountability that ensures your landscape's success BrightView Landscape Services 12 BrightView BRIGHTVIEW TRAINING Our employees are constantly trained in their individual areas and are fully capable of providing the highest quality of services. Through our "BRIGHTPATH PROGRAM" we offer training for entry level individuals and a career path for growth to all levels of employees. All Project Managers and Supervisors are supported by a new BrightView App which provides them with the tools they will need, such as a complete trainer guides and skills matrix. This program not only Increases team member satisfaction and retention, but it also ensures the delivery of ready, trained, safe and enabled crews who provide consistent, quality service to our customers. With ongoing training and coaching they will acquire new skills and develop professionally and grow in their careers at BrightView. Driver safety is included in BrightPath Training and is a regular topic of safety tailgates. BrightView trains drivers using the Smith System - 5 Rules of Safe Driving. We perform daily inspections on all vehicles. BrightView utilizes an electronic Driver Vehicle Inspection Report tool to ensure all vehicles are checked daily, Federal DOT requirements are met and to keep our equipment properly maintained and operational. Our crew vehicles are equipped with all the standard satety devices outlined above. Each morning, prior to the workday, crew leaders inspect all trucks and trailers. BrightView also has extensive driver safety certification program, mandatory weekly field crew safety meetings and weekly management safety calls. At BrightView, we believe it is our duty and responsibility to help ensure that every single employee arrives home safely to their family each day. The safety and well-being of our customers, visitors to your property, the general public, and our employees is our top priority. From the moment we gather at 6a.m. for'stretch-and- flex; to the moment we arrive on-site at your property, we are living out the safety promise we've made to each other and to our customers. As an organization committed to constant improvement, we actively work to continue developing a best -in - class Safety Management System that results in zero injuries to our team members and injury rates well below the national industry average. BrightView is invested in a structured and disciplined safety excellence initiative that protects and fosters a safe environment. With safety managers assigned to every branch office, we take pride in conducting our business operations in a manner that helps to ensure the safety and well-being of our teams and the communities in which we operate. BrightView Landscape Services 13 BrightView BRIGHTVIEW QUALIFICATIONS BrightView Landscape Services has over 140 years of industry experience between both legacy organizations (Brickman Group & Valley Crest). Enhancing the American landscape since 1939, BrightView Landscape Services maintains long-term relationships with its clients by offering the highest quality landscape management services at competitive rates. This formula has enabled BrightView to grow from small family-owned businesses to a recognized national industry leader. • Our services include landscape maintenance, landscape architecture and installation, irrigation and arborist services, forest management, sports turf care and snow management. BrightView s experienced, local teams ensure that your assets are more than simply maintained - they are enhanced to achieve maximum appeal and benefit. With 270 branch offices in 43 states, and our Local Branch in Irwindale, BrightView's structure ensures quality and service are delivered by local, well-trained, & professional staff. • BrightView takes a unique approach to every project and our clients profit from a proven and systematic method that generates tangible results. • BrightView serves many municipalities, Fortune 500 corporate headquarters, research & development centers, office parks, college campuses and other large prestigious properties. Chances are that when a problem arises, we have successfully solved it in the past. Through droughts and blizzards, prolonged rains, shrinking budgets, and emergencies of all descriptions, our tenured project management, supervisory staff and team have effectively and efficiently solved a similar problem. • Local corporate office in Calabasas with a local branch office in Irwindale which services all of Rosemead. • Employee pool: 22,000 employees company -wide & over 200 local team members within 20 miles of Rosemead • Largest privately -held, landscape services company worldwide • Financially stable • Nationally acclaimed training organization • BrightView designs, builds, maintains, and enhances landscapes that improve communities and the environment. We use environmentally responsible equipment and methods, including zero -emission commercial lawn mowers, state-of-the-art water conservation technology, and innovative landscape design. • Outstanding Safety Record • Industry leader in native and sustainable landscapes BrightView Landscape Services 14 BrightView Our people create and maintain the best landscapes on Earth. We judge our success by the complete satisfaction of our customers. Every member of your landscape team will strive to earn your trust and loyalty through a proactive relationship in which we consistently perform work of the highest quality with unparalleled responsiveness. Our ability to offer industry leading standards to our customers is attributed to our quality assurance and continuous improvement programs we have developed over our history. DESIGN Forward -thinking, constructible c considers future operating i Landscape Architecture & Ph Design Build Program Management ENHANCE To create customer value through engaged local teams, providing industry-leading landscape sec irre Thoughtful improvements to enrich your landscape's appearance and sustainability. Enhancements Sustainability Water Management DEVELOP project delivery that meets your Is, on-time and on -budget. Planting Hardscaping Pools & Water Features MAINTAIN Consistent service delivery and proactive solutions that keep your property at its best, now and in the future. Landscape & Tree Care Snow & Ice Exterior Maintenance BrightView Landscape Services is BrightView Contractor Information Legal Entity Name BRIGHTVIEW LANDSCAPE SERVICES, INC. Legal Entity Type Corporation Status Active Registration Number 1000005364 Registration effective date 07/01/23 Registration expiration date 06/30/24 Mailing Address 27001 Agoura Rd Ste 350 CALABASAS 91301 CA United States of America Physical Address 27001 Agoura Rd Ste 350 CALABASAS 91301 CA United States of America Email Address julianne.seeley@brightview.com Trade Name/DBA License Number (s) CSLB:266211 CSLB:266211 .......... ... . CONTRACTORS dC2 STATE LICENSE BOARD ACTIVE LICENSE 266211 .. CORP .�� BRIGHTVIEW LANDSCAPE SERVICES INC DBA BRIGHTVIEW LANDSCAPE SERVICES e.r...r C27 ,03131/2026 www, cslb ca. gov Registration History Effective Date Expiration Date 06/17/18 06/30/19 06/14/17 06/30/18 06/08/16 06/30/17 06/22/15 06!30/16 01/13/15 06/30/15 07/01/19 06/30/20 07/01/20 06/30/21 07/01/21 06/30/22 07/01/22 06/3023 07/0123 06/3024 BrightView Landscape Services 16 BrightView BRIGHTVIEW REFERENCES City of Agoura Hills 30001 Ladyface Court Agoura Hills, CA 91301 Citywide Landscape Maintenance Kelly Fisher kfisher@agourahillscity.org (818)597-7338 Start Date: 2017 — present $650,574 annually City of La Mirada 13700 La Mirada Blvd La Mirada, CA 90638 Citywide Landscape Maintenance Marlin Munoz mmunoz@cityoflamirada.org (562) 902-2385 Start Date: 2015 - present $1,250,000 annually City of Rancho Cucamonga 1000 Civic Center Dr Racho Cucamonga, CA 91730 Various LMD's Steve Relph srelph@cityofrc.us (909) 438-4946 Start Date: 2012 - present $619,691 annually City of Riverside 3900 Main St Riverside, CA 92522 Parks & Citywide Landscape Maintenance Mike Wagner mwagner@riversideca.gov (951) 826-5557 Start Date: 20011— present $2,189,627 annually City of Upland 460 N Euclid Ave Upland, CA 91786 Parks & Citywide Landscape Maintenance Brett Lance blance@ci.upland.ca.us (909)243-2796 Start Date: 7/2015 — present $899,844 annually BrightView Landscape Services 17 BrightView CONTRACT & INSURANCE REQUIREMENTS BrightView Landscape Services, Inc. ("BrightView") welcomes the opportunity to submit a bid to the above referenced Request for Proposals (RFP) and looks forward to the possibility of partnering with you. In accordance with the accompanying Instructions, BrightView respectfully submits the following exceptions to the proposed terms and conditions included in the RFP itself and/or the Model Agreement: 1. 3.2.7 Standard of Care; Performance of Employees.: It is BrightView's position that in the event that Brightview is required to use regulated substances such as Round -up and other pesticides, Brightview should not be liable for its use when it is used in accordance with industry standards and normal application. Based upon the foregoing, Brightview respectfully requests the following revisions to this section: BrightView respectfully requests that the following is subsection is inserted at the end of this section: "Contractor shall not provide representations, warranties, orassurances as to the safety of chemical substances used while performing the services, provided that Contractor applies such substances properly and in accordance with applicable laws and regulations." 2. 3.2.8 Laws and Regulations.: Since it is hard to determine which drought restrictions and conditions shall be in place at the time of the service are provided and in order to provide the customer with the results expected, BrightView's policy is to disclaim liability related to local water restrictions in the event that the City requests that Brightview exceeds said water restrictions, if any. Furthermore, it is BrightView's position that in the event that Brightview is required to use regulated substances such as Round -up and other pesticides, Brightview should not be liable for its use when it is used in accordance with industry standards and normal application. Based upon the foregoing, Brightview respectfully requests the following revisions to this section: BrightView respectfully requests that the following is subsection is inserted at the end of this section: "City shall remain responsible for any water -conservation goals, requirements, mandates, directives, legislation or rulings (collectively "Regulations"), as may be or become in force at the property serviced by this Agreement. Nothing contained in this Agreement shall serve to shift the burden of compliance with such Regulations on the Contractor, or to imply or require that the Contractor will be responsible for any or all costs or damages associated with revising the irrigation schedule to accommodate the Regulations (whether such revision has the net effect of less or more irrigation). City alone shall be responsible for any failure to comply with the Regulations or any of them, any damage caused by or allegedly caused by efforts to comply with or incorporate the Regulations, any and all claims, damages, actions, enforcement proceedings, penalties, assessments, tenders of defense or indemnity asserted by any party." 3. 3.5.1.1 Grounds for Termination.: BrightView believes that it is fair and equitable that the right toterminate without cause should be granted to both parties. Based upon the foregoing, BrightView respectfully requests the following revisions to this section: lines 5 through 7 — delete ", and Contractor shall be entitled to no further compensation. Contractor may not terminate this Contract except for cause"; at the end section insert the following: "Contractor may, by written notice to City, terminate the whole or any part of this Contract at any time and without cause by giving written notice to City of such termination, and specifying the effective date thereof, at least ninety (90) days before the effective date of such termination." 4. 3.5.5 Indemnification.: BrightView s position is that it is not financially prudent nor an appropriate allocation of risk to transfer the costs associated with the customers claims to BrightView. To the extent BrightView's negligent performance of its obligations results in property damage or personal injury to a third party, we will indemnify City for the damages/costs it incurs from such third party. To the extent City alleges that it may have suffered some property damage or personal injury due to an alleged breach of contract, BrightView will be liable to the extent so determined by the court— but should not, contractually, agree to carry the entire cost of City's pursuit of that claim. Based upon the foregoing, BrightView respectfully requests the following revisions to this section: line 1 — delete "defend'; line 3 — before "claims" insert "third -party'; line 5 — before "acts" insert "negligent or willful"; line 8 — delete "consequential" and replace with "direct and actual" delete "sole and exclusive", after "or' delete "sole and exclusive"; at the end of this section insert the following: "Contractor's indemnification obligations hereundershall be limited to its proportion of the actual liabilities, to the extent any damages or costs arise from the concurrent fault of Contractor and the parties indemnified hereunder." BrightView respectfully requests your consideration of the items noted herein and the opportunity to lightly negotiate certain terms for the mutual benefit of both parties. This Letter of Exceptions, together with any attached Scope of Services, Pricing, and other schedules and exhibits attached hereto, constitute BrightView's entire response to the RFP and supersedes all prior BrightView responses to the RFP, whether oral or written. BrightView Landscape Services 18 BrightView ADDENDA ACKNOWLEDGEMENT See below for signed addenda. BrightView Landscape Services 19 MAYOR: SMWNLY MAYOR PRO TEM: SANDRA ARM1ffNTA COUNCIL MEMBERS: MARGA CLAwc Poua Low SEAN DANG City of 1psemead 8838 E. VALLEY BOULEVARD ROSEMEAD, CALIFORNIA 91770 TELEPHONE (626) 569-2100 FAX (626) 307-9218 ADDENDUM NO. 1 To all prospective Contractors under Request For Proposal No. 2024-15 The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP Documents and any previously issued addenda remain in full force and effect, except as modified by this Addendum, which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal. 1. Proposal Submittal Deadline The Proposal submittal deadline has been changed as noted herein, and modifies the deadline stated in the RFP. The new Proposal submittal deadline is 10:30 am on May 23, 2024. 2. Acknowledeement of Addendum No. 1 Each proposer shall acknowledge receipt of this addendum in their submitted proposal. Failure to provide such acknowledgement shall render the proposal as non-responsive and subject to rejection. If you have already submitted a response, this addendum will invalidate your response and you must submit a new response before the due date specified. Except for the changes noted above, all other requirements and provisions of the originally issued Request for Proposal shall remain in effect. Danielle Garcia Public Works Fiscal and Project Manager Issued May 20, 2024 I ACKNOWLEDGE RECEIPT OF ADDENDUM NO. 1 :�i� j2G, BrightView Landscape Services, Inc. Bidder's Signature Company MAYOR: STEVEN Ly MAYOR PRO TEM SANDRA ARMENIA COUNCIL MEMBERS: MARGARET CLARK POLLY Low SEAN DANG City of 1psemead 8838 E. VALLEY BOULEVARD ROSEMEAD, CALIFORNIA 91770 TELEPHONE (626) 569-2100 FAX (626) 307-9218 ADDENDUM NO.2 To all prospective Contractors under Request For Proposal No. 2024-15 The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP Documents and any previously issued addenda remain in full force and effect, except as modified by this Addendum, which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal. 1. Proposal Submittal Deadline The Proposal submittal deadline has been changed as noted herein, and modifies the deadline stated in the RFP. The new Proposal submittal deadline is Monday, May 27, 2024, at 5:00 PM. 2. RFP Revision (Section's G & 1T) Section G of the RFP document is hereby revised to include the following: Minimum Qualifications and Reference Contact Information a. Contractor's Licenses The Contractor shall possess a valid, current and in good standing California Class C-37 Contractors License issued by the California State Contractor Licensing Board. A copy of the contractor's license number and date of expiration shall be included in the submitted Proposal. Failure to produce and possess the specified license will render the Proposal non-responsive. Contractor is required to have in full force and affect all licenses and permits required by applicable laws. b. Qualified Personnel Provide a brief resume for each of the key persons proposed to work on this project. Credentials of corporate executives or firm principals are not necessary unless these individuals will play an active role in the proposed project. Any key sub -contractors proposed should be identified, and information on their respective role in the project should be included. Page 1 of 3 ADDENDUM NO.2 RFP NO. 2024-15 LANDSCAPE MAINTENANCE SERVICES All applications of herbicides or pesticides shall be performed under the direction of a California Licensed & Certified Pest Control Specialist. All safety precautions shall be taken in the handling and application of chemicals as stated on manufacturer's labels. All areas where chemicals are to be used are to be posted during and after until areas are dry to the touch, at which time the signs are to then be removed. The Contractor is to comply, at all times with requirements for hazardous communications programs. Pest control specialists shall be trained and supervised in the safe application, storage, and disposal of chemicals in accordance with EPA, OSHA, and DPR regulations. c. Negative History The Contractor shall include in its Proposal a complete disclosure of any alleged significant prior or on-going contract failures, any civil or criminal litigation or investigation pending which involves the Contractor or in which the Contractor has been judged guilty or liable within the last five (5) years. If there is no negative history to disclose, the firm shall affirmatively state in its Proposal there is no negative history to report. Failure to comply with the terms of this provision may disqualify any proposal. The City reserves the right to reject any proposal based upon the firm's prior documented history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failures to meet contract milestones or other contractual failures. Section H of the RFP document is herehy revised to include the following red text below: Cost Proposal Submit a not to exceed annual cost for the project within the provided Cost Schedule form. The form must be utilized. Please also provide an hourly fee schedule for FY 24-25 for all staff positions proposed to work on this project. 3. FFP Additional Section The RFP document is hereby revised to include the following passage as Section M: Section M. Wages Paid to Contractor's Workers Pursuant to California Labor Code Article 2, Wages, Section 1770 et seq., the work described herein is a "public work" as defined by this Article of the Labor Code and requires payment of prevailing wages pursuant to Labor Code Section 1771. Contractors are advised to familiarize themselves with this provision and with Departmental of Industrial Relations opinions and interpretations relative to traffic signal maintenance. Failure to comply with the Labor Code may result in imposition of statutory penalties enumerated in Labor Code Section 1775. Page 2 of 3 ADDENDUM NO.2 RFP NO. 2024-15 LANDSCAPE MAINTENANCE SERVICES 4. Addendum No.2 Attachments • Attachment A —Photos • Attachment B — Landscape Maintenance Schedule • Attachment C — Previous Bid Package • Attachment D - Landscape Maintenance Invoices • Attachment E — RFP No. 2024-15 Questions and Answers �=1 Danielle Garcia Public Works Fiscal and Project Manager Issued May 21, 2024 I ACKNOWLEDGE RECEIPT OF ADDENDUM NO. 2 Bidder's Signature BrightView Landscape Services, Inc. Company Page 3 of 3 ADDENDUM NO.2 RFP NO. 2024-15 LANDSCAPE MAINTENANCE SERVICES MAYOR: SHWNLY MAYOR PRO TEM: SA mARMENIA COUNCIL MEMBERS: MA GAner Cw Poul Low SEAN DANG City of 1psemea 8838 E. VALLEY BOULEVARD ROSEMEAD, CALIFORNIA 91770 TELEPHONE (626) 569-2100 FAX (626) 307-9218 ADDENDUM NO.3 To all prospective Contractors under Request For Proposal No. 2024-15 The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP Documents and any previously issued addenda remain in full force and effect, except as modified by this Addendum, which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal. 1. Proposal Submittal Deadline The Proposal submittal deadline has been changed as noted herein, and modifies the deadline stated in the RFP. The new Proposal submittal deadline is Tuesday, May 28, 2024, at 10:30 AM. 2. RFP Revision (Section G) Section G of the RFP document is hereby revised to remove the following strikethrough text and include the red text below: Minimum Qualifications and Reference Contact Information a. Contractor's Licenses The Contractor shall possess a valid, current and in good standing California Class C-34 C-27 Contractors License issued by the California State Contractor Licensing Board. A copy of the contractor's license number and date of expiration shall be included in the submitted Proposal. Failure to produce and possess the specified license will render the Proposal non-responsive. lfiifiiiiii'r"Y 1 Danielle Garcia Public Works Fiscal and Project Manager Issued May 22, 2024 I ACKNOWLEDGE RECEIPT OF ADDENDUM NO.3 /% BnghtView Landscape Services, Inc. Bidder's Signature Company Page 1 of 1 ADDENDUM NO3 RFP NO. 2024-15 LANDSCAPE MAINTENANCE SERVICES C E 0 U a o I$ o g 8 m1je of o i I m 'w_ $ $ 1 $ $ $ $ $ ;t m a n 19 Q m �»w f v o ` _ w m n E w a I o N & 1°SS a c c `o m D m c _ t u Oi m m m y 9 m _ yd m m _ M N m V c d m o a_ n D c aNN O a 0 0 o o w$ E m n ape _c pm t 8 10 0 0 ry a W o a V o p E s S n va i � `�' 0 vs S E p m J m ON C Q C J u _ nw 'a r r o a a m aYm mv5 am a a a a m a a O rc 8+'E `o_o°u� d m`m n`o 00 g $ r oa, EEa E n A3 LL 'p+ —mac m'�c c 3 3 ae o 3 c w N ma a«aim E�9-' > aEa a``m E 2 2 F m w m9 Ea gmE and amm $meg U«LL C��l LL Y p S d d 9 g i m O G�aU and LLF UQ ❑OD QW r O [S d swy 0 u 0 9 m y w O LL 6 N N N Z � N m Y N ep r Attachment D Evergreen Proposal M3 Evergreen Landscaping Liv n M2795 America Landscape Maintenance Services City of Rosemead Submittal Valid for 180 Days Total pages including cover letter: 15 pages CK >en Landscaping �#�2"5 Table of Contents: Page 1— Cover Page Page 2 — Table of Contents Page 3-4 — Evergreen Summary Page 5 — Evergreen Organization Chart for City of Rosemead Page 6-7 — Service Summary Page 8 — Evergreen Landscaping references Page 9-15 — Evergreen Landscaping Agreement W CK May 28, 2024 een Landscaping LicNBI M Public Works Division City of Rosemead 8838 East Valley Boulevard Rosemead, California 91770 Thank you for allowing us the opportunity to submit our monthly maintenance proposal for the City of Rosemead Landscape Maintenance Services. The possibility of continuing to partner with you is exciting! We have carefully reviewed the RFP provided and have reviewed all sites to be sure that our proposal responds specifically to your expectations. Below are a few items that we understand are essential to you regarding working with your landscape service provider. o Maintain curb appeal through a high level of detail o Provide proactive communication and suggestions o Provide proper irrigation management o Provide fresh designs in areas that need to be upgraded o Review all sites for safety and liability concerns We would appreciate the opportunity to discuss this with you in person to understand any questions or comments you may have in order to continue your business. Thank you again for your consideration! Sincerely, Maynor Ramos Director 323.691.7644 mramosCa!everareenlandscaainu•ca.com 3 W7 WHO WE ARE: ?en Landscaping U� x M2"S Evergreen Landscaping is a landscape construction and maintenance company providing services to educational, government, business, retail, resort, and amusement organizations, as well as residential estates, throughout Southern California. With over 20 years of in -field experience, we produce quality landscaping and strong partnerships with our clients. Upon successful project completion, our trained maintenance teams employ water and cost-saving techniques to ensure the year-round health and beauty of your landscape. At Evergreen Landscaping, we pride ourselves on building partnerships that facilitate seamless collaboration throughout the contract process. Fulfilling your needs is our top priority, and our team works with you closely to keep the experience simple and clear. We recognize the value in developing our employees' talents and inspire a culture of empowerment and mutual respect. Our employees work together to provide solutions that diminish costs for our clients. All our field staff is rigorously trained in the latest safety requirements and cutting-edge technology. Evergreen Landscaping has been serving Los Angeles, Ventura, San Bernardino, Orange, and San Diego Counties since 2004. Our capabilities and experience allow us to take on both large and small-scale projects, from design assistance to construction to maintenance. We are headquartered in Los Angeles, California and have C-27 licenses. 4 Evergreen Landscaping �#v2m Maynor Ramos Director Maggy Gomez Account Manager Eliseo Suarez Production Manager 2Laborers I I 2Laborers UA - each $18/h - each Luis Martinez — Over 20 years' experience in landscaping. Currently completing 5 years as a Foreman with Evergreen Landscaping at the City of Rosemead contract. Luis was previously Foreman #2 for 13 years with City of Rosemead contract with TruGreen LandCare. Americo Valle — Over 30 years' experience in landscaping. Currently completing 4 years as a Foreman and 1 year as a laborer with Evergreen Landscaping at the City of Rosemead contract. Jaime De Leon — Over 10 years' experience in landscaping. Currently completing 5 years as a laborer with Evergreen Landscaping at the City of Rosemead contract. Paulina Martinez — Over 5 years' experience in landscaping. Currently completing 2 years as a Foreman with Evergreen Landscaping at the City of Rosemead contract. Elpidio Bonilla — Over 7 years' experience in landscaping. Alfredo Macias — Over 25 years' experience in landscaping. Oscar Camacho - Over 20 years' experience in landscaping. Currently completing 4 years with Evergreen Landscaping at the City of Rosemead contract. 5 <DK Evergreen Landscaping �.Mz"s Service Summary • 6 employees: Monday — Friday • 1 Irrigation Tech: Monday — Friday • Weekend Trash pick -Up (Rosemead Park, Garvey Park, Zapopan Park, & Jay Imperial Park) • Support crew — As needed • Turf Mowing and Edging • Includes regular shrub pruning, shearing or hand pruning where best utilized • Fertilizer applications for turf and shrub areas as needed for health and appearance • Aerating — April and October • Dethatching — Per City Representative • Weed control may involve a combination of chemical and manual means • Clearance pruning of trees up to 8' for vehicle and pedestrian clearance. • Irrigation adjustments, adjustment of controllers, turning off during periods of rain. • Monitor all planting areas for pests, rodents and disease and propose corrective actions • Dispose and recycle all debris • Minor landscape pest control applications • Client feedback reporting tools • Consultative enhancement design using digital renderings • Account manager available by smartphone and email • Quality Audits using our quality control staff outside of normal crew • Management support with 24-hour Emergency response 0 �� -en Landscaping �#M2M LANDSCAPE MAINTENANCE: The care of the City begins with a solid approach to the basics of landscape maintenance and consistent, proactive communication. Your Evergreen Landscaping Account Manager will provide you with exceptional personalized service. Every city site has its own unique needs and challenges. Through your input, our team will document your priorities and quality expectations on each. This approach ensures that we proactively match our services to your needs today and for years to come. Our crew members receive ongoing safety training, including weekly tailgate training sessions, which protect our associates, you as a customer, and Evergreen Landscaping as an employer. In addition, all employees are uniformed and must pass our onboarding training prior to being hired. Service quality is ensured by Management who review the service performed at your site with a Landscape Quality Audit (LQA). These audits are based on Evergreen's quality parameters, and what you have stated is most critical. Our aim is to work with you to improve the value and beauty of the city as we strive to provide an excellent return on your investment. TRAINING & SAFETY: At Evergreen Landscaping the safety of our employees and customers is of paramount importance. We issue each employee personal protective equipment (PPE), and mandate that it be worn at all times while working. We keep current on the latest OSHA guidelines and provide our crews ongoing safety training. In addition, we conduct site specific safety training sessions at the start of service for every new property to ensure the crew establishes safe working practices from day one. ARBOR CARE: Trees are an extremely valuable asset to your landscape, providing climate control, air quality improvements, ecosystem value, and aesthetic benefits. Long-lived mature specimens are often impossible to replace. Rely on our professionally trained tree care specialists for a well-managed program designed to keep trees healthy, strong, and beautiful. Throughout the year, we will provide clearance pruning for vehicles and pedestrians and other valuable tree care services. At your request, we can develop a more involved program based on your arbor care needs. A variety of additional services are available including planting, root pruning, special fertilization, insect & disease control, appraisals and supplemental watering. Our plan is to provide you with a comprehensive, easy to follow program based on expert assessment that will protect your trees and investment for years to come. �� -en Landscaping �#�M Monthly Landscape Maintenance Reference Properties Property Name: The Church of Jesus Christ of Latter -Day Saints — 5 Employees Monday -Friday SCLARC (South Central Los Angeles Regional Center) — City of LA Alize at Aliso Viejo — 3 Employees Monday -Friday UPS (United Postal Service) Distributing Centers & Warehouses — Several Locations KCE (Kinder Care Education) Centers — Several Locations 24 Hour Fitness Centers — Several Locations CONTRACTORS ==C-a STATE LICENSE BOARD . ACTIVE LICENSE ' ._ ,,.. $42795 PART EVERGREEN LANDSCAPING ._,.,,-.. C27 'J, ..,..,.:„. 07/3112024 wrowvcsltca.gov t11�d GK een Landscaping I iMMS LANDSCAPE MAINTENANCE PROPOSAL AGREEMENT: May 28, 2024 This Agreement is entered into on or around May 28, 2024, by and between Evergreen Landscaping, 14071 Peyton Dr, Chino Hills, CA 91709 hereinafter referred to as "Contractor", and City of Rosemead, hereinafter referred to as "Owner/Agent". The parties wish to enter into an Agreement to define the terms and conditions under which Contractor will provide landscape maintenance services to Owner, as follows: SERVICES: Contractor agrees to perform the landscape management services as described on the "Landscape Management Specifications", for City of Rosemead hereinafter referred to as the "Property". TERM: The term of this Agreement is for a period of TBD from the date of execution of this Agreement, with the option to extend for up to two TBD additional one TBD year terms. CONSIDERATION/PAYMENT: Owner agrees to pay Contractor monthly in arrears for the agreed price on services performed at the Property. Invoices will be sent out on or around the first day of each month for services within that month and shall be due at the end of the month. A late charge of S% per month shall be charged on all amounts 30 days past due. DESCRIPTION OF WORK: The contractor will furnish all labor, equipment, supervision and tools necessary to maintain the landscape areas in accordance with Exhibit "A" that is incorporated into and made a part of this contract. CSC Evergreen Landscaping Lk#M2M PRICING Monthly Maintenance Service Maintenance Summary Monthly Price Service Crew Evergreen Landscaping will provide all $54,257.58/M Seven (7) Employees labor, tools, equipment, and materials $651,091.00/Y Monday — Friday necessary to perform the specified work. ADDITIONAL SERVICES: Services performed and/or materials delivered, which are not specifically mentioned herein, will be deemed "Extra Work". Extra Work will be billed separately, and all payments are due upon receipt. The performance of and payment for Extra Work are subject to all the terms and conditions of this Agreement. CONDITION OF PROPERTY: This Agreement is based on site conditions at time of bid, consisting of regularly scheduled maintenance. MATERIALS. SUPPLIES. AND EQUIPMENT: Contractor will furnish all materials, labor, supplies, and equipment necessary to perform the services specified. LAW AND ATTORNEY'S FEES: This Agreement shall be governed by the laws of the State of California. In the event of suit or action commenced to enforce the terms of the Agreement, the prevailing party shall be entitled to attorney's fees and costs, including any appeal. LIABILITY: Contractor is an independent contractor and Owner assumes no liability for injury to Contractor or Contractor's agents or employees, unless such injury is caused by Owner, Owner's agents, servants, or employees by negligence or intentional acts. It is further understood that Contractor is not liable for any damage of any kind whatsoever that is not caused by the negligence of Contractor, its agents, or employees. INSURANCE: Contractor agrees to carry the required insurance as described under "General Conditions' 10 OK Evergreen Landscaping �.�MS NOTIFICATION OF DEFICIENT WORK: If Owner believes Contractor is providing deficient work, Owner agrees to notify Contractor of deficiencies, in writing, within 30 days of said occurrence. If written notice is not received by Contractor within 30 days Owner knew or should have known of deficiencies, Owner agrees to have waived any and all claims to recover past payments and/or rights to withhold present or future payments due under this Agreement. Upon such notification, Contractor agrees to rectify deficiencies within 14 days. If Contractor corrects the deficiencies in accordance with the schedule, it shall not forfeit any amounts due under this Agreement. TERMINATION: It is agreed that either party may terminate this Agreement by giving written notice 30 days in advance. If Owner feels cause of cancellation is due to deficient work (see above section on notice prior to cancelation) by Contractor, it is agreed that the above corrective action shall cancel termination notice. It is further agreed that Contractor may immediately cease performance without termination notice if Owner refuses or fails to pay Contractor according to the terms of this Agreement. LANDSCAPE MAINTENANCE SPECIFICATIONS: Specifications when provided by Owner or Agent shall supersede in which Evergreen Landscaping will perform all work based upon those specifications provided. In the event no specifications are provided, work will be performed according to the following specifications referred to as "Exhibit 'A"' and cultural practices current with industry standards. The following specifications shall also serve as an addendum for any items not covered by Owner's/Agent's specifications. GK Evergreen Landscaping Ue YM2M EXHIBIT "A" LANDSCAPE MANAGEMENT SPECIFICATIONS Evergreen Landscaping will provide all labor, tools, equipment, and materials necessary to perform the specified work for Owner or designated Owner's Representative (hereinafter referred to as "Owner"). TURF MANAGEMENT (If Applicable): A. LAWN MOWING 1. For all turf areas, Contractor will inspect and police the grounds for litter and debris prior to each mowing and dispose of it on-site in Owner -provided receptacle. 2. Turf will be mowed one time per week during active growing periods, and as often as required during slow periods of growth to maintain a neat and manicured appearance, weather permitting. 3. Mowing height for all irrigated lawn areas will be no less than 1 1/2" and no more than 2'/2" for a finished cut height unless otherwise requested. Turf will be cut at a uniform height. Any excess clippings will be dispersed and/or collected to prevent damage and unsightly appearance of lawns. Clippings will be disposed of on-site in Owner -provided receptacle. B. EDGING AND STRING TRIMMING 1. All sidewalk curb lines, concrete slabs, tree circles, and bed edges will be edged as often as necessary to maintain a neat and manicured appearance. String trimming will be performed around all trees, shrubs, road signs, guard posts, utility poles, and other obstacles. SHRUB BED MAINTENANCE: A. Landscaped areas will be policed throughout the growing season for weeds, litter, and debris. Particular attention will be paid to entryways, focal points, and high traffic areas. B. Concrete swales (if applicable) will be kept clear of dirt and debris on regularly scheduled visits. C. Complete trimming, edging, and weeding of all shrubs and groundcover areas will be done on a cyclical basis. Major pruning will be done following flowering or during plants' dormant season. 1. Pruning to be performed by Evergreen Landscaping staff who have been trained and demonstrate competency in proper techniques. 2. Prune shrubbery and hedges at established "maintenance" height. 3. Prune groundcover as required to "contain" perimeter growth to within bed areas where adjacent to walks, curbs, and structures. Mature groundcover will be maintained at a consistent appearance with a beveled or rolled edge at hard surfaces. 4. Shaping of plants will occur only where previous practice has been to shape, or as directed. 5. Removal of leaves and debris from lawns, planter beds, and walkways as needed. 12 WO Evergreen Landscaping #M2M PLANT CARE: A. SHRUB AND PLANT PRUNING (under 10 feet because of insurance restrictions) is included on shrubs, groundcovers, vines, trellised plants, containerized plants, and hedges. B. PLANTERS will have chemical herbicides applied, if needed, to minimize weed growth. TREE CARE: A. TREE PRUNING: All trees will be skirted as needed to allow for pedestrian and vehicle clearance. Low branches will be removed when growth interferes with vegetation within the drip line. Tree ties and stakes shall be inspected regularly and adjusted as needed to support the trees. Tree stakes will be removed from trees when the trunks are able to support themselves. Trees growing next to walkways, driveways, and parking areas shall be trimmed up to a height of 7 feet unless otherwise directed by Owner. All trees less than 14 feet tall will be pruned as part of this Agreement. All trees over 14 feet will be considered extra. Proposals will be generated and sent to Owner/Owner's representative for approval. B. ANSI A300: Standards and ISA Best Management Practices (BMPs) will be followed to encourage proper branching structure and good tree health. IRRIGATION: Evergreen Landscaping will adjust irrigation controllers, bubblers, and drip irrigation as necessary for proper watering and will perform warranty repairs as needed. For any work needed to be completed proposals will be generated and sent to Owner/Owner's representative for approval. MULCH: Mulch will be raked/graded regularly to ensure as much proper coverage. When areas are bare and additional mulch is needed, required or requested per Owner/Owner's representative, a proposal will be submitted. Proposals will be generated and sent to Owner/Owner's representative for approval. 13 CIC Evergreen Landscaping u� x M2"S GENERAL CONDITIONS: A. Owner is responsible for all costs associated with water. B. Contractor will provide uniformed staff supervised by fully trained personnel. Cellular phones and email communications will be in use during regular business hours, and emergency after- hours communication is available. C. Contractor will provide all payment of wages, workers' compensation insurance, social security tax, employment compensation tax, employer's liability insurance, and all other requirements of federal, state and local government. Contractor will carry the following types and amounts of insurance, at a minimum: Comprehensive General Liability $1,000,000 Bodily Injury/Property Damage Liability $1,000,000 Workers' Compensation $1,000,000 Umbrella Excess $1,000,000 Debris generated by landscape activities will be deposited on-site in Owner's container unless other arrangements are made. Mulching mowers will be used where possible. EMERGENCY CALLS: Evergreen Landscaping will respond to all after-hours emergency calls at the rate of $65.00 per hour with a 4 -hour minimum. RAIN DAYS AND HOLIDAYS: A. During rain or extreme weather, crews will not be dispatched. B. Crews will not be on site the following days: Memorial Day, July 4, Labor Day, Thanksgiving Day, Christmas Day, and New Year's Day. C. When consecutive site visits are missed due to rain or holidays, every attempt will be made to re -schedule maintenance services. D. No credit will be given due to rain days or holidays or any days missed due to no fault of Evergreen Landscaping. 14 OK mn Landscaping Lac N MM5 LIMITS: Time limit for acceptance of this Proposal is 60 days from the Proposal date, as this Proposal is based upon site conditions at the time of bid. Should this Proposal not be accepted within 60 days, another Property visit, and Proposal may need to be provided at Contractor's discretion. ENTIRE AGREEMENT: Agreement incorporates all the terms and conditions which the parties intended to be included herein and is hereby mutually agreed to be a fully integrated Agreement. Both parties have read this Agreement and fully understand the contents. This contract constitutes the final Agreement between City of Rosemead and Evergreen Landscaping. Requested service start date: July 1. 2024 Customer Acceptance Signature Date Azmlad May 28, 2024 by Evergreen Landscaping Date Prepared By: i�a�liL92 /C�LYrL82 Ma icor Ramos Director (328)691-7644 mranios@cvcrgreciilaiidscapiiig-ca.com 15 MW o J� 0 0 0 0 0 0 0 0 0 0 0 0 a O O O O O O O O O O O O O �n v1 O O �+1 0 0 0 0 0 0 a0 O vi O O O O O O O O N N O W O 0 N O O Z � M� O �+] � O � � C O O� C O v] .--� V' O� O aD N r d^ � 6 � N C O l9 n N Q IN Vi Yt 4A M ifi H3 N) fR V3 Yi fA Y3 4A V3 fA SH [v9 f9 69 Vi 69 d3 b9 4i.V3 H3 tH Y3 m m f` N O m 'cF N m O m LO M. m O N N m N V 0c tD t0 O t0 O ti 1n c -i O V N +i m N O N w H O H N N a o 0 0 0 0 0 0 6 6 0 6 0 ai o M .4 o .4 v ri o m 10 M m O M m m O m V O U) O O Q) m P O m N N O O N O N M O V' r m 1n V O 0) 1� O 7 m V r O V O m N M : O ti (fl. V iy ti n O O N m Ln M a0 M M m m a) M M L6 N N N N vi N n '"1 �. (Ocli H ti� V N wf � M m b i m O Ycc cc > to > m L 'A W¢ N m C C CO OC'4 R R 00 m m a_ r m f N� O 10 O J a a 0 CJ O T c? O o .y CD b0 c rn ami.. f f o f m IOD �° c E c `° f i' °n' 12 Y w cn w C7 (7 ma o O Z > W W > H Q O C a0 N N m 0 0 1!]. V M O V O O +'• c0 O co tq co M Cl) mCl) • M m N O 0 m m 0 O R o O y O O tf] 0 co R m': m (0 00 m m O +O m O N -m m N '01 '+ '1 O) 0 a0 M m -m. m M N ?i . O � R ': co N cD. O) M m M m C) m m' M m m U' Cl) R. V 0) V COm O V U - N c7' d R V � � N M CC C C9 C9 op �' o U �? >.. o. a c oa t9 o m as c 2 E m c> c o_ y. m g H' >. m Co ¢ Wo a Y E. ami aJ y m N i 4J = Q C/) m C. (� O �. Y m > >. p'. dNmE N> N rJ V: o m m U U a a a i c o >I o i n. mfL — m a m m c m U m U :m o o Q m ami ami ami ami E m o a v a N¢ m o m 0 0 i U S H -� m r E h y a� a0) w 0 aE m m e= m c — a) . c m o 0 0 0 0 0 o m m `m o CD = i f O U aE ,U. w o (D (D ¢ m fr rr ac rr cc ¢ m U) U. W - 'C 'C 0'0 r L''. L' 0 r r 'C 0 t r j cc O 0 O O. 0 O 0 O 0 O 0 O O 0 O O O O O 0 O aIt! O O 0 O 0 O O O O 0 O 'O O O O 0 O �. Q Z Z Z Z Z Z Z Z Z Z Z' Z :Z Z Z Z Z. Z Z Z Z Z Z Z Z Z Z. U) 9. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o vi vi vi o c. 0 0 0 0 0 0 0o vi o w is <r o d d d (ri o O d' N N z oc�v ,ti M ,� ot�m O cpiD OD O - N ll ,� O W O C' O N N l, n n C� N N N N. �O m M V1 N .-i N .-i V' N ut N N n FA (9 FA xA H3 +9 FA 4f 59 f9 V} IN V3. V3 b9 Vf V3 N3 Yi Vi v9 #A Vi ty r� O o n M 00 N O. co m M' O (q n O O O Ci CD r� V N N In M O O. In N V O CNN _O O O Ci G O O O m: O C N (n W O V m N N O H' M r 7'w (O LO LO O. V m F. V V coN. '+ m� O (O co co N uN) co ti, d) N N N .-( co N V M m o d n m � YO. J U) Qc U9 a N c O Co- ' m` ¢ 0 n. a) co o n d =CO CA. m 'L L 0_ 41 y0 Q Qco O. Q 'm op a -o` coo.. >. ao E o c o m a 00. WY W (L'': a Yz O �. j tO Q N. 'ci Y f0 cC6 Z O CO M M G o Q "' £ n cn E O m N O) w M m co 00 0 m co m c. m. O N � V C m m m N Cl) (D; r M h ; N N pD' m co ? co O .2 .a0 m en m 2. - a0. m C N =� .W N J N N N d t6 O 76 d at6i ti a c y m' �_ m m N U oN N d N o flZL M m e o 'Q m m ca d W a m a ai` a "� f w -> m �.w 0 m > w. . IL a a m v a 'a m m m m o. a`r �e a)m e W d ` ;� i J °). d m d 'N. E mac.. m o o 't`a Q U a a a d m m m- m F a m E E d d: co po y'.. ari w ami N N W. A W A �+. >. O N N 3".. N �N CN d m m 0 n CD 0 U' 0 U' �: Y cc o: S. m V9 m y m O 0, 0 7 0 -0. 0 0 0 o o 0 -c. 0 .n o o) 0 o) a o o- 0 0 0 0 0 (n �:. m `(D." m in: m :� m cn fD. m ,m. m US; 3 U) N tA, N '(n.. ) m V) :117 In a) N N Cost Schedule Service Provider may utilize subcontractors as indicated in this Agreement. The hourly rate for any Subcontractor is not to exceed $ 120.00 per hour without written authorization from City Manager or his/her designee. The annual total compensation for the Services set forth in this Agreement shall not exceed $ 651,091.00 TOTAL BASE BID PRICE (SCHEDULE BID PRICE):$ 651,091.00 Six Hundred Fifty One Thousand Ninety One and 00/100 Dollar amount in written form Note: The City of Rosemead reserves the right to reduce or increase the quantities of any items in the schedule of bid items above, within the limits define in Section 3-2.2.1 of the Standard Specifications to staywithin the budgeted amount of this project. 3of3 Attachment E J. Orozco Proposal OROZCO Le MCsclr[ Orozco Landscape and Tree Company 1419 S. East End Ave Pomona CA 91766 Phone: 909-623-8287 Cover Letter Regarding: The City of Rosemead Request for Proposal (RFP) # 2024-15 Landscape Maintenance Services Orozco Landscape and Tree Company was incorporated in March 2000 and has been servicing the commercial landscape and tree maintenance industry since 1999. We are located at 1419 S. East End Ave, Pomona, CA 91766. The City can reach field and office staff at phone number 909-623-8287. Mr. Carlos Orozoo, operations manager, is a point of contact for this project. Mrs. Alicia Ramirez office manager, and Mrs. Jazmine Pawlik, assistant office manager, are also points of contact for this project. Our company is well equipped to complete the scope of work requested in this RFP. Orozoo Landscape and Tree Company has the ability, experience, and required financial strength to complete this contract timely and within the contracfs guidelines. We have over 24 years of experience in providing commercial landscape maintenance, grounds maintenance and tree maintenance services to surrounding Cities, Counties, and other clientele to their specific needs and standards. We follow all local, state and federal laws and regulations when completing our work under all contracts. We have implemented a working Injury and Illness Prevention Program (IIPP), Best Management Practices (BMPs), we implement quality controls measures, and employees are cognizant on the correct usage of all applicable hand tools, equipment and Personal Protective Equipment (PPE) in all phases of work. Our company has provided landscape services to include but is not limited to mowing, blowing, edging, turf maintenance, weed abatement, debris and trash pickup, litter control, trash can liner removal and replacements, right-of-way clearing, irrigation maintenance and repair, shrub and groundcover maintenance, pest control and fertilization, etc. Thankyou. Operations anager Orozco Landscape and Tree Company 1419 S. East End Ave Pomona CA 91766 (909)-623- 8287 Section 1 Approach and scope of work.................................................................................3 o G IAV. Section 2 Project Team, Key personnel and Resumes.............................................................3 Section 3 Company Qualifications.......................................................................................10 Section4 References.......................................................................................................10 Section 5 Standard City Contract and Insurance Requirements..................................................11 Section 6 Addenda Acknowledgement..................................................................................11 SignedAddendum 1..........................................................................................................12 SignedAddendum 2..........................................................................................................12 13 Signed Addendum 3...........................................................................................................16 Cost Proposal ............. ...................................................................... Houde Schedule .... 'Sealed Cost Proposal and hourly schedule is a separate attachment on planet bids thank you. Orozco Landscape and Tree Company 1419 S. East End Ave Pomona CA 91766 (909)-623- 2 8287 .PJ .. ,- . Orozoo Landscape and Tree Company strongly believes that quality control is an essential key to our success and helps us satisfy our customers. Our professionally trained maintenance experts have developed a proactive approach to keep landscapes beautiful and healthy all year long, enabling us to provide the highest quality of professional landscape maintenance available. We have developed a quality assurance program over the past 24 years which ensures a high level of service to all our customers. Our program includes inspections before the work begins, during the contract, and after the work is complete. We can overcome obstacles and resolve issues quickly and efficiently by having full time highly trained landscape maintenance industry experts on staff. Our crews are held to the highest standards of courtesy and professionalism and are trained to execute their services to the least inconvenience to our customers. When awarded a contract, the contract manager will arrange a meeting amongst the assigned field staff. During the meeting, they will go over the scope of work to be completed, the timeline of when site specific tasks will be initiated, trash pickup zones, pedestrian zones, and any notes from the sites. If needed, the contract manager will meet with a project manager (PM) to discuss any immediate repairs or maintenance needs. The staff complete site reviews during their visits to the sites to note any hazards which may include holes, irrigation damage, trashldebris locations for clean-up, rocks, and slippery/wet concrete%ment/ grass or turf areas. We will have sufficient back up staff and vehicles or equipment, if needed for any additional items that may arise during this contract. On-site staff complete their assigned tasks which may include mowing, blowing, edging, weed abatement, and trash/debrisAeaf dean up. The on-site supervisor oversees that the site is being maintained to all specifications and that the timeline of each item is being completed. The on-site supervisor in charge of the crews will do site inspections before the start of the work day operations and immediately report any hazards found to the manager and PM for appropriate remediation. If no hazards are found, work will commence as scheduled. Daily tasks are allocated to crew members and the on-site supervisor will oversee that the tasks are completed and cleaned prior to leaving each workday. Crews initiate an efficient task management schedule to accomplish and continue to perform to all the timelines given for contractual work. To monitor operation status, the assigned on-site supervisor reports completed and ongoing tasks to management. Management staff also does site visits to guarantee the compliance and the timely completion of tasks. The highly experienced management team member will arrive at each jobsite, before, during and after job completion to oversee that all work and inspections are following Orozoo Landscape and Tree Company's quality assurance program. If the management team member comes across any issue at a jobsite, they will immediately call a meeting with the onsite supervisor/ foreman and address the problem. The management team member will provide a plan of action that must be followed in resolving the issue. The onsite supervisor/foreman must in tum discuss it with the assigned crew and resolve the issue in a timely fashion. The management team member will provide a follow up inspection at the jobsite and make sure the corrective action was implemented and caused the least possible disturbance to the customer. Our goal is to prevent deficiencies so all onsite supervisorstforeman, management team members and crew members will be advised of any issues that arise so that it will not be repeated. Sufficient staff will be assigned to each areas jobsites to provide a high level of professional and aesthetically pleasing landscape without nuisance to the public. Our accounting department will bill for services after they are completed. The invoice will include a description of the items completed with their corresponding prices from the price sheet. The invoice will be net 30 and have the month the service was completed in the invoice. The invoice number will be provided on the top of the document so if any questions arise from the City after invoicing has been sent out, the City can use the invoice number to inquire with the accounting department on their questions. The accounting department issues an invoice after receiving the confirmation information for all completed items for the contract monthly. Proiect Team Qualifications. Key Personnel and Resumes We have over 40 full time and reliable employees with over 5 years' experience in commercial landscape maintenance, grounds maintenance, and tree maintenance including but not limited to mowing, blowing, edging, trash pickup, irrigation maintenance, irrigation testing and irrigation repair/replacement, weed abatement, pest control, litter control, changing of trash receptacle liners and doggie waste liners, Orozco Landscape and Tree Company 1419 S. East End Ave Pomona CA 91766 (909)-623- 3 8287 plant/shrub trimming, plant installation, and the maintenance of native and non-native plants, etc. We have full-time staff that will be assigned to the contract for regular activities. Sufficient staff will be allocated for scheduled tasks and back up employees that can be deployed as necessary. Carlos Orozco is the operations manager for Orozoo Landscape and Tree Company. Brandon Orr is a management staff member and irrigation technician at Orozoo Landscape and Tree Company. Alicia Ramirez is the office manager for Orozoo Landscape and Tree Company. Jazmine Pawlik is the assistant office manager for Orozoo Landscape and Tree Company. All key staff members can be reached via office telephone 909-623-8287. Orozoo Landscape and Tree Company intends to use Golden West Arbor Services, Inc. located in Pomona, CA as a subcontractor if the need for any elevated tree maintenance (tree trimming, tree pruning, large diameter branch pick up and removal, etc.) extra work that may arise or if the need for any traffic control arises during this contract. Golden West Arbor Services Inc. complies with all federal, state, and local laws and regulations. They have an active Injury and Illness Prevention Program and other safety programs to promote a safe work environment and complies with M.U.T.C.D and W.A.T.C.H. Please see resumes for the key staff members listed above in the following pages. Please see Orozco Landscapes organizational chart to follow project team resumes in the following pages. Orozco Landscape and Tree Company 1419 S. East End Ave Pomona CA 91766 (909)-623- 8287 Carlos Orozco 1419 S. East End Ave Pomona, Ca 91766 909-623-8287 Experience Carlos has over 20 years' experience in the landscape maintenance ndusty to ndude: rnowing, dowing. edging, weed abatement, dint and vire nwlenance. groundooaerlh+f maintenance and tee maintenance. manual, mechanical, and herbicide weed control, plant and shrub plar", nVation repair/replaosment and installation, trash and debris removal. This includes wpartise in management of native habitats. Want health care, Pest corurol, soils, fertile", and plant identification, etc. - Carlos has managed employees for over 17 years. Carlos has been successful in crew management by providing a respedhhi management slyte and safe work environment for a9 employees. - Carlos 'a ODWdz d of Orozco Landscapes haling practices and interviews new hires. Carlos also oversees and educates emstirg employees when they advance to a new Poaltiorh at Orono landscape when there are openings. - Carlos oversees operations of all Orozco Landscape employees at )ob sites. Carlos conducts site inspections will' other staff to verify that Was are up to scope specifications and that standard safety practices and quarry control measures are bang implemented. - Carlos makes recanvrrerbatios at varbsjobsites usng ISA Arbonst standards for a safe and successful job operation. -Carlos has monitored Past contacts melting sure Omzm Landscape and Tree Company has followed all Carlos has been the designated operations manager of Orozco Landscape's contracts. Carlos has overseen contracts awarded by varies dents. Carlos is cog'bsm of the ciem regulations and procedures. He has oversear"ped oversee On -cal channel Right -of -Way deanng contacts, landscape maintenance contacts, and Soft -Bottom dsrrrel clearing contracts. He is aware of the maintenance procedures for native and non-native plates under these oontads for various diads and the work zonas. • Carlos is the desWusted operations manager for this RFP. CarloswR ensure Orozco Laxlscapa and Tree Companys quaky assurance program is being followed with all the work big completed as stated n the contract guidelines. Carlos advises and oversees that all ISAAkborist reconvner'dabos are being followed at the job site and fist all the proper Best Management Praryces (BMP's) are being applied when completing the work. Carlos sUpWMes that the crews are completing operations with tie ltd work ndse possible and to prevent a nuisance to our customers and the pubic. Carlos conducts site wits when Orozco Landscape is awarded any new job sires or contacts to become tamdar with ire parent condition of thejobsite and create a priority list of tams to brig the condition of fhe site to scope of work specifications in tre =.tract guidelines. This helps Carlos assign the most qualified asw(s) and egwpn d to thejobsite to guarantee the scope of work will be done timely within all contact guidelines. employment History Orozco Lar.Wcape arta Tree Co - Pomona. Ca Operations; Manager -2004 to present Certifications Qualified Applicator License with the Department of Pesticide Regulation Pest Control Advisor win the Department of Pesticide Regulation ISA Certified Arboist ISA Tree Risk Assessment Qualified Certified Irrigation Repair Tec rman Certified Baddlow, lesser Smart Water Certified Manager Certified with the Recycled Water On -Stas SupmvtsorTrairorg with the Inland Empie Utilities Agency Larhdscape Industry Certified Technician with Cakoraa Landscape Contractors Association Carlos has a comma cial Drivers License References - References are available on request Orozco Landscape and Tree Company 1419 S. East End Ave Pomona CA 91766 (909)-623- 5 8287 Brandon Orr 1419 S. East End Ave Pomona, Ca 91766 909-623-8287 Experience - Brandon has over 14 years of landscape maintenance industry. This includes but is not limited to mowing, blowing, weed abatement, trash and debris removal, plant and tree installation, and irrigation maintenance. - Brandon has over 13 years of irrigation experience to include repairs, replacements, and installations. - Brandon is knowledgeable on wire tracking & electrical troubleshooting, controller programming, maintenance, and scheduling, valve repair and maintenance, water management, pipe fitting and maintenance, irrigation field hydraulics, backflow maintenance and repair, and master valves maintenance and repair. - Brandon supervises Orozoo Landscape's customers irrigation maintenance work to ensure all operations are completed to provide a fully operable irrigation system. Brandon conducts site visits for irrigation maintenance and provides insight on any possible replacements, repairs, or installations that may be needed to provide the customer with better irrigation coverage to promote an aesthetically pleasing landscape. Brandon provides insight on how to prevent wasteful water flow and erosion control from excessive water flow. - Brandon is cognizant on reclaimed water irrigation systems for customers who implement these types of irrigation systems. - Brandon visits jobsites periodically to verify the scope of work is being completed in a timely manner within all contract guidelines. - Brandon is knowledgeable of Orozco Landscape's safety standards and assists the Operation Manager in safety tailgate meetings when needed. Employment History - Orozco Landscape and Tree Co: Pomona, Ca Irrigation Technician/ Lead 2010 to present Certifications - Certified Irrigation Repair Technician Qualified Applicator License with the Department of Pesticide Regulation References - References are available on request Orozco Landscape and Tree Company 1419 S. East End Ave Pomona CA 91766 (909)-623- 8287 Alicia Ramirez 1419 S. East End Ave Pomona, Ca 91766 909-623-8287 Experience - Alicia assists the operations manager in supervising and training clerical staff. - Micia directs clerical staff in daily operations to include prioritizing tasks and ensuring that the office staff are completing assignments timely. Alicia assists the operations manager with office supply inventory. - Micia processes Orozco Landscape and Tree Company's accounts payable and receivable. Alicia issues invoices to Orozco Landscape's clientele and provides quotes for clients who may require additional work after talking to the Operations Manager. - Alicia is able to mu 111 -task and provide direction to staff to complete office operations. - Alicia manages all client relations for Orozco Landscape, to include fulfilling quote requests, answering accounting questions, and scheduling meetings between clients and field staff. - Alicia also assists the operations manager in strategically mapping -out, planning, and managing proposal deadlines. - Alicia has experience with contract specifications that have been awarded by our clientele. Alicia is a point of contact for questions pertaining to any contract awarded to Orozco landscape and Tree Company. Alicia generates invoices for the work as required by contract specifications and corresponds with appropriate contacts under each project to ensure that all contract specifications are up to the customers satisfaction. - Alicia is also a point of contact for clientele for any requests that need to be relayed to the field. - Under Alicia's leadership, her assistant office manager and clerical staff are able to complete proposals, answer clientele questions, answer phones, mail out invoices timely, organize clientele files, and organize employee personnel files, etc. for a smooth office operation. - Alicia is cognizant in Orozco landscape's safety procedures, office ergonomics, safe equipment usage, and active safety programs. Alicia instills these safety procedures into her staff and assists the operations manager in providing weekly safety meeting topics. - Alicia provides her staff with a safe work environment where she encourages growth and open communication between herself and her employees. Alicia has weekly meetings to discuss upcoming deadlines, tasks, and office expectations with her office staff. Employment History - Orozco Landscape and Tree Co: Pomona, Ca Office Manager, 2007 to present References - References are amiable on request Orozco Landscape and Tree Company 1419 S. East End Ave Pomona CA 91766 (909)-623- 8287 Jazmine Pawlik 1419 S. East End Ave Pomona, Ca 91766 909-623-8287 Experience - Jazmine assists the Office Manager in supervising and training clerical staff. Jazmine assists the Office Manager with her scheduling and advises the Office Manager of deadlines to ensure they are met. - Jazmine assists the Office Manager in directing clerical staff in daily operations to include prioritizing tasks and ensuring that the office staff are completing assignments timely. Jazmine ensures that all invoices are being prepared to be mailed out by clerical staff. Jazmine advises clerical staff on the proper mailing techniques and ensures that the postal machine is up-to-date and pre -paid. - Jazmine oversees incoming invoices that need to be paid and is trained by the Office Manager for accounting needs. - Jazmine is trained by the Office Manager in accounting and proposal submissions and oversees any projects that the Office Manager may allocate to her. Jazmine is knowledgeable in the day -today operations of the office and provides the Office Manager with any extra requests. - Jazmine is able to multi -task and communicate both in written and verbal form with any requests from the Office Manager to the clerical staff when needed. Jazmine creates to- do lists from requests from the Office Manager to ensure that all tasks are being completed. - Jazmine answers phones and directs calls to the correct staff member. Jazmine often is able to provide clarification and assist clientele if the available party is not available or will take messages to relayto the correct party if unable to provide the client with the needed information. - Jazmine also assists the Office Manager in strategically mapping -out, planning, and managing proposal deadlines, organizing files by deadline date, and organizing any information given. - Under Jazmine's organization, the clerical staff organizes cabinets for client folders and employee folders providing the office staff with an easy filing system in which everyone can find files they are looking for swiftly. - Jazmine is cognizant in Orozco landscape's safety procedures, office ergonomics, safe equipment usage, and active safety programs. Employment History - Orozco Landscape and Tree Co: Pomona, Ca Assistant Office Manager/Administrative Assistant, 2016 to present References - References are available on request Orozco Landscape and Tree Company 1419 S. East End Ave Pomona CA 91766 (909)-623- 8287 Oroanizational Chart Operations Manager (Carios Orozoo) Field Supervisor TBD Crew members (To be determined) Staff to be added upon contract award, as needed. Office Manager (Alicia Ramirez) Assistant Office Manager (Jazmine Pawlik) and clerical staff Orozoo Landscape and Tree Company's operations manager oversees the field supervisors and crews for all contracts. The operations manager informs the field supervisor of the specific timeline for the scope of work items. The operations manager will do random jobsite visits to ensure that the sites are being completed to the highest standards and that operations are being completed safely and property. The field supervisors oversee their assigned crews and the field supervisors are responsible for delegation of daily tasks to their crew members. Field supervisors report to the operations manager regarding the completion of tasks and on-going tasks. Field supervisors will ensure that the crews are wearing all Personal Protective Equipment (PPE) and that they are utilizing all equipment safely and properly. Crewmembers and supervisors' complete scope of work tasks during their scheduled visits, and do the end of the day dean up after the workday. The office manager and assistant office manager will issue invoices for completed tasks and attach the necessary supporting documents. Both the office manager and the assistant office manager can assist the City with any questions regarding invoicing and scheduling. The operations manager and field supervisor can assist the City with on-site questions or meetings. Orozco Landscape and Tree Company 1419 S. East End Ave Pomona CA 91766 (909)-623- 9 8287 Comoanv Qualifications Orozco Landscape and Tree Company was incorporated in March 2000 and has been servicing the commercial landscape and grounds maintenance industry since 1999. We are located at 1419 S. East End Ave, Pomona, CA 91766.Orozco Landscape has been providing professionalism, integrity, and aesthetically pleasing landscape maintenance services to all of our clients through our best management practices, quality assurance programs, and individual customer needs. Orozco Landscape values teamwork and professionalism and currently we have over 40 reliable full-time reliable employees. Our employees are highly knowledgeable and trained in the landscape industry. Orozco Landscape and Tree Company manages a thorough hiring process; accordingly providing our company with employees that have previous experience in the landscape, grounds, and tree maintenance industry. Our employees also have labor, irrigation, weed abatement, turf and groundcover maintenance experience, etc. Orozco Landscape has procured contract awards from various clients and our company is fully cognizant of the procedures, regulations, specifications, and high professional standards associated with providing services to our surrounding Counties, Cities, and other clientele. Orozco Landscape has and continues to provide all labor, vehicles, equipment, and materials for the completion of the work as defined in the contract requirements. As a commercial landscape, grounds, and tree maintenance contractor for over 24 years our company is cognizant in quality control measures, best management practices, and continued aesthetically pleasing horticultural standards. Our company is continuously adapting to new landscape procedures which in tum enables us to provide our clientele with exemplary landscape year-round. Our company has the financial and vehicular strength along with the manpower to provide the scope of work outlined in this contract to the satisfaction of the City. We have provided landscape services for Verizon Wireless, the County of Los Angeles Department of Public Works (PW), the City of Glendora, the City of Corona, and Metropolitan Water District of Southern California (MWD). We have provided weekly landscape maintenance to include mowing of turf grass, edging, blowing of debris, debris pickup, trash can liner replacement, irrigation maintenance and replacements to include reclaimed water systems, fertilization, pest management, tree/shrub/hedge/groundcover maintenance, etc Our company has successfully completed contracts to include their initial terms along with any optional extension years offered in the contract Our Company has implemented standard safety practices, quality control, an active Injury and Illness Prevention Program (IIPP), and other active safety programs into our daily operations to promote a safe work environment. Our management staff provide weekly tailgate safety meetings to instill company policies, safety procedures, safe equipment usage, and safe Personal Protective Equipment (PPE) usage. Orozco Landscape believes that continuing to instill these practices and being up to date in the evolving landscape maintenance industry has helped to promote knowledgeable staff and continues our success in providing a safe environment for our clients and staff. References 1.Los Angeles County Department of public Works- West Landscape Maintenance Services Hansen Yard Address: PO Box 7508. Alhambra, CA 91802 Contact Name: Jonathan lQncF Contact Manager Phone number: (818) 896-0594 Email JldrwCa)dgw lacounty Gov Our company provides weekly landscape and grounds maintenance services to the County of Los Angeles since 2015. These services include but are not limited to mowing, blowing, edging, debris pick up, mechanicaVhand weed abatement, shrub and vegetation trimming, mulch installation, plant replacement, inigation repairs and maintenance, trash can liner replacement, etc. This contract includes various locations throughout the West Landscape area of Los Angeles County and includes the maintenance of native and non- native plants. Orozco Landscape and Tree Company 1419 S. East End Ave Pomona CA 91766 (909)-623- 10 8287 2.Verizon WireleSSgotllhem California MTSO Sites Address: 2792 Walnut Ave Tustin CA 92780 Contact Name- Jeffrey Hollenbeclk Contract Manager Phone number: 714-734-3087 Fmail:irff—rey-holienbedgMeriwnvAreless.com Our company has provided weekly landscape maintenance services to Verizon Wireless Souftm Califomia MTSO sites since 1999. These services include but are not limited to mowing, blowing, edging, debris pick up, weed abatement, shruMegetation trimming, plant installation, mulch installation, and irrigation maintenance and repairs, etc. 3 -Metropolitan Water District of Southern California Address: PO Box 15 Angeles. CA 900+4 Contact Name: John Niedhamer Phone number 909-228-497 Email- Jniedham rOmwd h2o com Our company provides weekly landscape and grounds maintenance services to include various MWD sites this indudes MWD's Weymouth site which we have been servicing since 2007. These services include but are not limited to mowing, blowing, edging, debris and trash pick-up, mechanical/chemicallhand weed abatement, shrubtvegetation pruning, plant installation, irrigation repairs and maintenance, groundcover/turf maintenance, etc. This contract includes the maintenance of native and non-native plants. Standard City ConjMct and Insurance Reouir ments Our company has reviewed the model agreement for services provided within the RFP documents. Our company will comply with all aspects of the agreement, however, our company would like to request an exemption to Exhibit D Insurance Requirements in the RFP documents. Our company would like to request the City waive the Professional Liability or Errors and Omissions Insurance policy with the insurance limit no less than $1,000,000 per claim and in the aggregate. Professional liability insurance Policies usually pertain to companies who draw or design work and our company is providing landscape and grounds maintenance services and as such is requesting this insurance requirement be waived please. Thank you for your consideration. Addenda Acknowledoement Orozoo Landscape and Tree Company acknowledges addendum 1, addendum 2, and addendum 3 released by the City of Rosemead. Please see the signed addendum 1, 2, and 3 attached. Thank you. Cost Proposal Please see the attached Cost proposal. Please see the attached Hourly rates schedule proposal. Orozco Landscape and Tree Company 1419 S. East End Ave Pomona CA 91766 (909)-623- 11 8287 MAYOR: STEv LY MAYOR PRO TEM: SAN RAARA4NTA COUNCIL MEMBERS: MARGARFr Cw POUY Low SEAN DANG Cfty of !Rpsemead 88381- VALLEY BOULEVARD ROSEMEAD, CALIFORNIA 91770 TELEPHONE (626) 569-2100 FAX (626) 307-9218 ADDENDUM NO.1 To all prospective Contractors under Request For Proposal No. 202415 The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP Documents and any previously issued addenda remain in full force and effect, except as modified by this Addendum, which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal. 1. Proposal Submittal Deadline The Proposal submittal deadline has been changed as noted herein, and modifies the deadline stated in the RFP. The new Proposal submittal deadline is 10:30 am on May 23, 2024. 2. Acknowledgement of Addendum No 1 Each proposer shall acknowledge receipt of this addendum in their submitted proposal. Failure to provide such acknowledgement shall render the proposal as non-responsive and subject to rejection. If you have already submitted a response, this addendum will invalidate your response and you must submit a new response before the due date specified. Except for the changes noted above, all other requirements and provisions of the originally issued Request for Proposal shall remain in effect. Daalal& ovaua Danielle Garcia Public Works Fiscal and Project Manager Issued May 20, 2024 I ACKNOWLEDGE RECEIPT OF ADDENDUM NO. 1 S• DCOZto EY1ttr pr11t1,)hc PEA WILU LAVIAWIpt AhltrtcbvnFrnj Bi is Signature Company V MAYOR:/�r�y�� (/���� STEv LY eI Irl V\ City of �JVUW MAYOR PRO TEM: '. SAt AN.f A 8838 E. VALLEY BOULEVARD COUNCIL MEMBERS: ROSEMEAD CALIFORNIA 91770 MARGARET Cu TELEPHONE (626) 569-2100 POLLY LOW FAX (626) 307-9218 SEAN DANO ADDENDUM NO.2 To all prospective Contractors under Request For Proposal No. 202415 The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP Documents and any previously issued addenda remain in full force and effect, except as modified by this Addendum, which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal. 1. Proposal Submittal Deadline The Proposal submittal deadline has been changed as noted herein, and modifies the deadline stated in the RFP. The new Proposal submittal deadline is Monday, May 27, 2024, at 5:00 PM. 2. RFP Revision (Section's G & H) Section G of the RFP document is hereby revised to include thefollowing: Minimum Oualifications and Reference Contact Information a. Contractor's Licenses The Contractor shall possess a valid, current and in good standing California Class C-37 Contractors License issued by the California State Contractor Licensing Board. A copy of the contractor's license number and date of expiration shall be included in the submitted Proposal. Failure to produce and possess the specified license will render the Proposal non-responsive. Contractor is required to have in full force and affect all licenses and permits required by applicable laws. b. Qualified Personnel Provide a brief resume for each of the key persons proposed to work on this project. Credentials of corporate executives or firm principals are not necessary unless these individuals will play an active role in the proposed project. Any key sub -contractors proposed should be identified, and information on their respective role in the project should be included. Page 1 of 3 ADDENDUM NO.2 RFP NO. 2024-15 LANDSCAPE MAINTENANCE SERVICES 1'j All applications of herbicides or pesticides shall be performed under the direction of a California Licensed & Certified Pest Control Specialist. All safety precautions shall be taken in the handling and application of chemicals as stated on manufacturer's labels. All areas where chemicals are to be used are to be posted during and after until areas are dry to the touch, at which time the signs are to then be removed. The Contractor is to comply, at all times with requirements for hazardous communications programs. Pest control specialists shall be trained and supervised in the safe application, storage, and disposal of chemicals in accordance with EPA, OSHA, and DPR regulations. c. Negative History The Contractor shall include in its Proposal a complete disclosure of any alleged significant prior or on-going contract failures, any civil or criminal litigation or investigation pending which involves the Contractor or in which the Contractor has been judged guilty or liable within the last five (5) years. If there is no negative history to disclose, the firm shall affirmatively state in its Proposal there is no negative history to report. Failure to comply with the terms of this provision may disqualify any proposal. The City reserves the right to reject any proposal based upon the firm's prior documented history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failures to meet contract milestones or other contractual failures. Section H of the RFP document is hereby revised to include the following red text below: Cost Proposal Submit a not to exceed annual cost for the project within the provided Cost Schedule form. The form must be utilized. Please also provide an hourly fee schedule for FY 2425 for all staff positions proposed to work on this project 3. RFP Additional Section The RFP document is hereby revised to include the following passage as Section M: Section M. Wages Paid to Contractor's Workers Pursuant to California Labor Code Article 2, Wages, Section 1770 et seq., the work described herein is a "public work" as defined by this Article of the Labor Code and requires payment of prevailing wages pursuant to Labor Code Section 1771. Contractors are advised to familiarize themselves with this provision and with Departmental of Industrial Relations opinions and interpretations relative to traffic signal maintenance. Failure to comply with the Labor Code may result in imposition of statutory penalties enumerated in Labor Code Section 1775. Page 2 of 3 ADDENDUM NOI RFP NO. 2024-15 LANDSCAPE MAINTENANCE SERVICES 4. Addendum No.2 Attachments • Attachment A — Photos • Attachment B — Landscape Maintenance Schedule • Attachment C — Previous Bid Package • Attachment D - Landscape Maintenance Invoices • Attachment E — RFP No. 2024-15 Questions and Answers Daerd& g4sea Danielle Garcia Public Works Fiscal and Project Manager Issued May 21, 2024 I ACKNOWLEDGE RECEIPT OF ADDENDUM NO.2 S, of07-Lo &iCYVY\ SCI , int . ID5ft Dynto UIVIdslapr AW TIts (D,v %,A, B' der's Signa ve Company Page 3 of 3 ADDENDUM NO.2 RFP NO. 2024-15 LANDSCAPE MAINTENANCE SERVICES 15 MAYOR: STEM Lr MAYOR PRO TEM: SANDRA AUGMA COUNCIL MEMBERS: MARGARET GtiARR PoLLY LOW SEAN DANG City of !Rpsemead 8838 E. VALLEY BOULEVARD ROSEWAD. CALIFORNIA 91770 TELEPHONE (626) 569-2100 FAX (626) 307-9218 ADDENDUM NO.3 To all prospective Contractors under Request For Proposal No. 2024-15 The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP Documents and any previously issued addenda remain in full force and effect, except as modified by this Addendum, which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal. I. Proposal Submittal Deadline The Proposal submittal deadline has been changed as noted herein, and modifies the deadline stated in the RFP. The new Proposal submittal deadline is Tuesday, May 28, 2024, at 10:30 AM. 2. RFP Revision (Section G) Section G of the RFP document is hereby revised to remove the following strikethrough text and include the red text below: Minimum Oualifications and Reference Contact Information a. Contractor's Licenses The Contractor shall possess a valid, current and in good standing California Class 6-31 C-27 Contractors License issued by the California State Contractor Licensing Board. A copy of the contractor's license number and date of expiration shall be included in the submitted Proposal. Failure to produce and possess the specified license will render the Proposal non-responsive. a Danielle Garcia Public Works Fiscal and Project Manager Issued May 22, 2024 I ACKNOWLEDGE RECEIPT OF ADDENDUM NO.3 S. oro2to Entclprtset�lnL VpA uvo 210 LaVr At Ut &A ytt tIPMFAIAy idder's Signature Company Page I of 1 ADDENDUM NO.3 RFP NO. 2024-15 LANDSCAPE MAINTENANCE SERVICES lu W 0 N z z z z z z z z z z z z z z z z z z z z z z 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 z z z z z a 0 0 0 0 0 0 O D< -i W rn to 37 ]0 37 z z z z O 0 G7 O7 m_ ^' 0 0 0 0 0 0 0 m m n3i c c m 0 0 3 m J J m d y .Cr » W N O O d N N G y a 3 l3D m m m m N 'V - N N J a 0 0 w o d n w a N n m n w. a m W d to c y m °i w J J '� F N N 0 3 0 w w n W a C cn m o w m n °' r m w" w 0 p 6 2. K O ° o R' RL R- 3 n n z m n o w 3 O -• n C Q J M 3 W no 3 m N J O m y .�. m y W 3 7C A N n N J n O• J C G1 R. H m g n °' n Z th ti o O m v x m n m W 9� 3 n in 0 J y O a 0 m FF s w ; m o_ N A N [.N] 3 () AO O co A co. A W W— G7 fO •_ W W W N W W W m W (D ca 0`G �? W WA A CO O: w O 0�.O N O co m OD co t+ O W W W In ut W m (Oil f�D Celt O O W r_ y 0 0) ,�. Q O O' O W A to O O co N N OO m °-' 3 m_ m 3 3 m? G7 0 w O 6 S?- 3' 6 3 0 3 G) m m on c 0 c N o m v w. J o .''. m�3i � L CL J D D < `�i 0 3 W O j O y Z d 0 °' m 3 m N J � m= cn < m m n < m < 0, 0• 3 m o m y m m J m D w m m CD m < a w» a O < m G cam O y ° m m y D G N m cn CD W F+ W N f0 W CD V N O O A WWF N O OV pi �fVO wn�(A� W W fa O (O W i... i+ 'C O cn� O N N D m m0 O O tOit o A 0 m m W CD W cn T ? W O N IJ O O V A O N O W 0 0 0 O O O O O O O O O n A m fT H O N fid 6 CT O N 0 1+ m A O w 0 r O O (Jt W A O) Vt N O Cl) W W co O Cn CT N A W O N V 02 01 W N A m N 0)w ww Wrn 0) �'w��'� v+vi �� warn cy+,rn�+n+ OD V p N OD O O V W- CD ,O w- 0)- V z O O O O A O N O OD a, 0 0 0 0 C/1 00 N O O K O O O v p O D A W Q 0� z C C5 O O O 00 p 0 01 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O 00 DD Op 0000000000 00 0000 Opo Opo 0OO Opp OQ> O0 0 00 0 0000 p0 C O N 1-41 1 ■ 0 0 0 0 ¥EEEEm= .=000\0oag „ ||!!CD M�k0CD0ZL¥2227§]\)v'o q �2«+i722`®EF��!/(£( `$;`\ ca `m r -- - j } ^�/ \�\}� \ƒ \7�»A)}£ ao a ;2 \ };�[}ff° .((k 2 ® QE7 «®§ CL ( �� j j cn o �\ \m �\ \\ \ m �m w (0ER I m$` -4N;a/0c( °®1§ _ �cn #E»g�me ®\a%&g) ( 71\< 277$ co {&\(-^ \)\-z( & G;o§� \/\}\��Cn \\\ \�\�, ����� ,crL C _ \ } mEnco } \ 00 W k k k) k) kk\k)j\ {k §§ \§ §§ §2 7§§\§§§ ��«�f#####7�$m#M#$#s���#$ CD 0 \\k\\\\\\\\\\\ ��\\\\\\\�\ Cost Schedule Service Provider may utilize subcontractors as indicated in this Agreement. The hourly rate for any Subcontractor is not to exceed $ 800.00 per hour without written authorization from City Manager or his/her designee. The annual total compensation for the Services set forth in this Agreement shall not exceed $1,097,820.00 TOTAL BASE BID PRICE (SCHEDULE BID PRICE):$ One million ninety-seven thousand eight hundred twenty dollars Dollar amount in written form Note: The City of Rosemead reserves the right to reduce or increase the quantities of any items in the schedule of bid items above, within the Limits define in Section 3-2.2.1 of the Standard Specifications to staywithin the budgeted amount of this project. Please see additional cost sheet attached. 3of3 2024 Orozco Landscape and Tree Company Additional Cost Sheet Hourlyrate schedule................................................................................... Rate per hour Manager................................................................ ............................................$92.00 ManagerOT....................................................................................................... $138.00 Supervisor............................................................................................................$74.75 SupervisorOT.................................................................................................... $112.13 Foreman/Crew leader..............................................................................................$66.70 Foreman/Crew leader OT.......................................................................................$100.05 Landscape Maintenance Laborer...............................................................................$57.50 Landscape Maintenance Laborer OT..........................................................................$86.25 IrrigationTechnician................................................................................................$69.00 IrrigationTechnician OT........................................................................................ $103.50 PestControl Advisor...............................................................................................$345.00 QualifiedApplicator...............................................................................................$172.50 ChemicalApplicator.................................................................................................$74.75 Emergency Service Calls (Weekends and after hours 2 -man landscape maintenance crew).$207.00 Hourly Rate for 1 tree crew (3 -man crew) non -emergency hours Mon -Fri 7AM-4PM ......... $799.25 Hourly Rate for 1 tree crew (3 -man crew) emergency hours ...................................... $1,023.50 Traffic Control (as needed per hour)...................................................................... $517.50 Equipment/Disposal Rate Schedule................................................................Cost per Hour Pickuptruck....................................................................................................... $105.80 Flatbedtruck...................................................................................................... $198.38 Rubber tired backhoe/ loader with Operator.............................................................. $270.25 Roll off truck with trailer........................................................................................ $316.25 DumpTruck....................................................................................................... $201.25 Aerial lift with operator..........................................................................................$418.00 BrushChipper.................................................................................................... $201.25 Removal, hauling and disposal fees for illegal dumping, trash/debris .............................. $600.00- $1,500.00 per ton Removal, hauling and disposal fees for green waste .................................................. $600.00- $1,500.00 per ton Tractor, pull behind core aerator, top dresser, and tow behind spin spreader w/ operator..... $632.50 *equipment only, materials cost extra Orozco Landscape and Tree Company intends to use Golden West Arbor Services, Inc. located in Pomona, CA as a subcontractor if the need for any elevated tree maintenance (tree trimming, tree pruning, large diameter branch pick up and removal, etc.) extra work that may arise or if the need for any traffic control arises during this contract. Please note: At the time of contract renewal, the Contractor will request an increase of prices to reflect CPI -increases for that year. This price increase will include the cost of insurance increases, gas -related costs, administrative costs, prevailing wage increases, equipment costs increase, materials costs increase, etc. Attachment F Mariposa Proposal Request for Proposal City of Rosemead v Ny a A ON SIOW M L A May 28, 2024 A R N D Cover Letter City of Rosemead 8838 E. Valley Boulevard Rosemead, CA 91770 I P O C A P E S Attn: Danielle Garcia, Public Works Fiscal and Project Manager Phone: (626) 569-2127 / dgarcia@rcityofrosemead.ora RE: Request for Proposal No. 2024-11 Landscape Maintenance Services �� Z. We offer City of Rosemead a Regional Landscape Maintenance operation with over 800 employees. Our crews take personal pride in the quality of their work and thrive on keeping our company one of the most recommended in the industry. Mariposa Landscapes, Inc. has been in business since 1977. Our team will bring decades of knowledge and in-depth experience to the City of Rosemead landscape areas covered by this RFP. It is important to note, this City of Rosemead contract will be managed by our Branch Manager in Irwindale, Tony Valenzuela. Tony has years of experience on site supervising this contract area for the City of Rosemead. Our company started in the City of Rosemead many years ago and has worked with the city numerous times over the years. The Mariposa Work Plan outlined in this RFP response accommodates the unique requirements of your property in this RFP. Daily crew (Monday to Sunday) will be stationed on-site to accommodate all tasks need to be completed. We value open, honest communication, ongoing staff training, and new methods and technologies that will help us do the best job possible for City of Rosemead. • Quality and Service Excellence are discussed above. We encourage you to contact our references for direct testimonials about Mariposa services. • Cost - we are confident our proposal provides competitive pricing for the high level of detail and service both you and your residence expect. • Risk — Mariposa Landscapes Inc, offers City of Rosemead exceptional financial strength and stability. 95% of our fleet and equipment is fully owned with no debt. Eight operating locations are fully owned properties. Mariposa as a privately held company, TEL 800 • 794 • 9458 • FAx 626 • 960. 8477 • www.mariposa-ca.com 6232 SANTOS DIAZ ST., IRWINDALE, CA 91702 • CA CONTRACTOR'S LIC # 592268 A, C-27, D-49, C-61, C-31 Our Core Values — Safety • Teamwork • Quality • Integrity maintains an exceptional $50M capacity—without a personal guarantee from ownership. Banking references can be provided upon request. Sustainability — Mariposa internally hauls all green waste separately from trash to minimize landfill materials from operations. Every operating yard maintains green waste bins and tracks such materials which are used for composting operations by landfills. Diversity— Mariposa Landscapes Inc. is a 100% Minority Owned Business. In addition, we drive our purchasing decisions with 2nd Tier vendors to locate and support other MOB, WOB, or VOB enterprises. We currently purchase all of our safety tools and PPE items from a Woman Owned Business. We have also supplemented labor on several Los Angeles City contracts with a Veteran Owned Business. Mariposa brings other capabilities to City of Rosemead beyond maintenance. We can provide landscape construction and tree trimming services for the city. Mariposa will bring many unique qualities, new perspectives, and capabilities to City of Rosemead. We have the management, the crews, and the expertise to bring you high level results and attention to detail. Ultimately, we all work for the benefit and enjoyment of your residence and visitors. We look forward to joining the City of Rosemead team for this project. Sincerely, e Widjaja, Chief Estimator 4(�'g Our Core Values — Safety • Teamwork • Quality • Integrity Page 3 Table of contents Cover Letter Section 1, Approach and Scope of Work PA 9 Section 2, Project Team, Key Personnel and Resumes................................................................. 18 Section 3, Company Qualification................................................................................................. 24 Section4, References.................................................................................................................... 33 Section 5, Standard City Contract and Insurance Requirements ................................................. 34 Section 6, Addenda Acknowledgement........................................................................................ 39 Cost Proposal (please see saperate attachement)........................................................................... "We 6Cend %ature and Craftsmanship to create u(timate outdoorsettings andextremef satisfied customers" 4�la Our Core Values — Safety • Teamwork • Quality • Integrity Page 4 Section 1, Approach and Scope of Work It is our intention to perform this contract per agreed scope of work. We are confident that we will be able to improve over the current level of landscape maintenance that is being provided for City of Rosemead. Our proposal includes an adequate level of labor, materials, and equipment to sustain a high level of landscape maintenance throughout the term of this contract. We believe communication is key to all projects. There will be constant communication between our account manager and the respective City of Rosemead's representative during the duration of the contract. Approach Project Startup and Quality Control Coordination Meeting Since this is a continuation contract for Mariposa, we will work on the scope that has been added as well as any tasks that could improve the overall quality of the site. The Project Estimator and the Account Manager review the new project specifications and visit the project site to develop a work plan for the completion of the project per specifications. A meeting including the Account Manager with key personnel responsible for carrying out the work is held to discuss and coordinate how the addition scope of work will be incorporated into the schedule. The key is to work with City of Rosemead staff to achieve optimum results and predictable timing. Prior to commencement of contract work we will thoroughly inspect and document any key points or tasks. During the meeting with the crew member, the Account Manger communicates the work task quality requirements and reinforces heightened awareness for critical requirements. Topics for the meeting include: • Project requirements per specifications. • Record keeping documents and availability of necessary forms. • Review methods, sequence of work tasks and timeline. Preparatory Site Inspection The Account Manager performs a quality inspection of the work area and: • Assesses the required work to be done per specifications. • Re -verifies field measurements. • Assures availability of required equipment and materials to complete the project. • Identifies potential problems and develops an action plan to resolve them. Labor It is our goal to provide professional results. Therefore, we will assign the appropriate and trained crew force necessary to complete the specified activities in a professional and timely manner. Our crew that was previously stationed at City of Rosemead will be the primary choice since they have the experience and knowledge of the work. <�19 Our Core Values — Safety • Teamwork • Quality • Integrity Page S Scheduling Before the contract start date, we will submit an annual work schedule that will organize all the assigned areas into sectioned areas. The sectioned areas will be per the approval of the client representative. The schedule will designate the areas included with the general tasks completed for that month. Any revisions to this schedule will be submitted to the client representative for approval. A review of this schedule will be made at monthly meetings to evaluate success. Communication Our office is open for communications from 6:00am to 4:00pm, Monday -Friday. The City of Rosemead representative will have our Account Manager's direct cell number. Our Account Managers are always readily available to answer any calls should an issue arise. In addition, a 24-hour "800" number will be provided as well to address emergency call outs. Mariposa Landscapes will use all current communication methods such as smartphones and email. Our response time will meet or exceed City of Rosemead expectations. We have a full support staff of mechanics that can respond to emergencies immediately and a depth of replacement equipment that will allow us to stay consistent with our schedules. The Account Manager is in daily communication with the Foreman personally or by phone to ensure that the schedule of work operations is followed in strict accordance with the guidelines of the contact. The Foreman routinely inspects the job site by walking it with his crew lead, identifying areas of concern and keeping the Account Manager in charge of landscape maintenance operations informed as to the condition of the sites in question. All work not in compliance in the opinion of the Account Manager will be addressed immediately through specific instructions to the Foreman and crew to perform the corrective work. 4�la Our Core Values — Safety • Teamwork • Quality • Integrity Page 6 Technical Proposal for City of Rosemead It is our intention to perform this contract per the City of Rosemead requirements as indicated in the proposal documents. Our proposal includes an outstanding level of labor, materials, and equipment to sustain a high level of landscape maintenance throughout the term of this contract. Our company, Mariposa, is proposing a total of 7 full time equivalent to perform landscape maintenance service. This full-time equivalent complies to City of Rosemead's requirement to be provide seven (7) qualified personnel. We are confident that the amount of manpower that we proposed is the ideal amount to deliver the highest level of service for City of Rosemead. Work hours will be Monday to Sunday from 6 am to 2.30 pm or per approved by City of Rosemead representative. Our crew will start and end work at City of Rosemead. This will give City of Rosemead the full 8 hours on site personnel per day. Our account managers will conduct a weekly meeting with the city representative to inspect and discuss tasks for the following week as well as any issues that may arise during the contract period. During this meeting we will submit a brief report and schedule for the city representative to review and approve. *Please refer to sample schedule provided. Our crew will start early in the morning to conduct all daily tasks. Mariposa will create schedule with the aim to provide service during low foot traffic period. The goal here is to reduce contact with the residence and visitors to promote safety environment. Methodology and work plan To show our understanding of the work, the following are the key tasks that Mariposa is proposing for City of Rosemead. All tasks will be per specification and are not limited to the lists below. General Maintenance Our crew will be on-site seven days per week to ensure all daily routine are performed. Our crew will prioritize the time in the morning to reduce contact with City of Rosemead's residences. Site polishing/ cleaning task Frequency: 365 days /year • Our crew will be performing litter control tasks. Litter control includes removing debris from landscape areas and raking and removing fallen leaves. To reduce noise pollution, this task will be performed after the tasks that requires the use of motor equipment. • Decomposed granite pathway will be rake and clean weekly to deliver neat, well groom and clean appearance. • Trash cans will be inspected, and liners will be changed out when they are half full or when they produce foul smells. • Parking lots will be sweep and/or blown 2 times per week. 4(�Ia Our Core Values — Safety • Teamwork • Quality • Integrity Page 7 • Playgrounds will be inspected daily for sharp objects. The goal is to maintain a safe environment for the residence. Garvey and Valley Frequency: 1 time/ week • Debris will be blown by our cleaning crew for the street sweeper to pickup. Specific locations Frequency: 3 times/ week • Location such as Skate Plaza, Basketball court, tennis court, trails, under the bleachers will be blown off and keep clear from debris and trash. Inspection and Reports Frequency: 52 times / year • Inspection will be performed daily by our onsite crew. Closer inspection will be done by our account manager several times every week. • With this proposal, we included a schedule of our work for the year as well as our weekly schedule. • We are proposing to submit weekly schedule and brief report to City of Rosemead for our completed weekly tasks. In this report, we will address problems that our crew encountered as well 4q'g Our Core Values — Safety • Teamwork • Quality • Integrity Page 8 as areas that might need more attention in the future. In the past, weekly update has been a success for our clients, and we would like to provide that service to City of Rosemead. Turf Maintenance Turf maintenance will consist of mowing, edging, aerations and overseeding. Mowing and Edging Frequency: 53 times / year • Mowing will be completed every week. Mariposa will be proposing to use 72" recycling mowers. • All turf edging will be performed after each mowing cycle. Mariposa believes frequent edging will promote neater appearance and we are proposing to edge. Edging will be performed with a mechanical edger that is equipped with sharpened steel blade that cuts into the rootzone of the soil and will be performed on hardscape edges. • Other edges will be detailed with a string trimmer for smaller areas that needs precise detailing, such as around fixtures, between planters and turf areas, around decomposed granite, etc. Soft edging operation around sculptures and fixtures will be given additional attention to avoid damages. Aeration, Dethatching, and Overseeding Frequency: 1 time/ year (September) <�19 Our Core Values — Safety • Teamwork • Quality • Integrity Page 9 • Aeration will be performed with a tractor. Each aeration process will begin with flagging down irrigation sprinkler heads to protect them. Cores will be pulverized. • Dethatching will be performed with a tractor. Each Dethatching process will begin with flagging down irrigation sprinkler heads to protect them. Debris accumulated from Thatching will be removed from the site. Overseeding will be performed with high quality fescue seed. Our crew will be continuously overseeding all declining spots and avoid creating bare spots whenever possible. Fertilization Frequency: 3 times/ year (or as needed) • Our crew will have fertilizers in stock. All turf will be fertilized in March, October, and June (or as specified) All turf will receive 1 Ib. of Nitrogen per 1000 square foot on every fertilization schedule. We are proposing the use of slow-release fertilizer on all turf areas. • Fertilization schedule will begin after overseeding has been completed to ensure new growth has sufficient nutrients to be healthy. Planters Maintenance General Pruning Frequency: 12 times / year (or as needed) • Planters pruning and monitoring will be performed daily by onsite crew in a rotation schedule. • All plant material will be pruned selectively per species. • All plant materials that encroached into surrounding areas will be prune immediately upon sight to maintain public safety as well as promote neat appearance. Our crew will monitor all ground cover to avoid encroachment into amenities, building structures, and trees. Ground covers will be pruned a few inches away from the curb to maintain neat appearance. • Wall or trellises vines will be monitored and trimmed to maintain healthy, safe, and neat appearance. Vines will be trimmed to equal proportion throughout the walls. • Roses maintenance will consist of 1 hard prune during the month of January Fertilization Frequency: 2 times/ year • Planters' fertilization will be scheduled around March and September (or as specified). • Fertilizers applied will be specific to plant materials and condition. • In general, a triple 15 fertilizer will be applied. However, some plant materials will receive special fertilizer such as roses. Our Core Values — Safety • Teamwork • Quality • Integrity Page 10 • All fertilization schedules will be approved by City of Rosemead representatives and will be notified before the operation begins. y Mulch Frequency: 1 time/ year • Per the addenda/ Q&A, about 25-50 yard of mulch is included in this bid. • Mariposa will supply labor, equipment, and materials for the mulching operation. Weed Control Chemical weed control Frequency: Post emergence —as needed (on- going) Pre emergence — 2 times per year • Our herbicide application schedule will be approved by City of Rosemead representatives. Chemical application will focus on Pre emergence application two times per year for maximum efficiency. • Post emergence will be applied when needed. • All chemical application will be kept at minimum and only be use when needed. 449 Our Core Values — Safety • Teamwork • Quality • Integrity Page 11 • Chemical application will be the primary weed control method on slopes, turf, and areas with minimal foot traffic. • All chemical application will be conducted under the supervision of a qualified applicator license holder. • All chemicals will be applied per the recommendation of our pest control advisor (PCA). Manual weed control Frequency: 52 times/ year (On- going) • Hand weeding will be an ongoing service perform by on site crew. • Weeds will be removed with appropriate tools whenever possible. Irrigation • Our crew will be visually inspecting the irrigation system throughout the sites. Even though it is not our responsibility to repair the irrigation system, we will promptly inform City of Rosemead representative when repairs or replacement are needed. <�19 Our Core Values — Safety • Teamwork • Quality • Integrity Page 12 Tree Maintenance Frequency: as needed • Our on-site crew will be maintaining safety clearance on a routine basis. • All tree trimming will be conducted professionally. • Our crew are trained and will follow the ANSI 3000 pruning standard and ISA tree pruning guidelines. • All tree pruning will be under the supervision of an ISA certified arborist. • Fertilization will occur 1 time during spring. • Tree wells will be monitored and cleared from weeds on a regular basis. Work Plan and Schedule for City of Rosemead Mariposa's maintenance goal for City of Rosemead is simple. We want to keep the sites clean, healthy and appealing to residences. Our work plan is as follow, Everyday our account manager will inspect the site and plan for the next day. Any deficiency will be taken care on the day or on the following day. Our crew will start with pruning/ trimming and detailing task. They will follow by litter control and site polishing task to clean up the site every day. Our mowing crew will be conducting mowing tasks per the schedule agreed by the city representative. This crew will be a separated crew from the routine/ detail crew. On Weekend, crew will be limited to litter control and trash liners change out. Whenever they had the time, they will work on minor detailing throughout the sites, such as weeding. The map on the following page will help with visualizing the schedule Tentative schedule / staffing plan for City of Rosemead The following schedule is subject to change. All schedules will be approved by City of Rosemead representative. Any changes will be made to suit City of Rosemead needs. Please take look at the sample of daily, weekly/monthly, and annually schedule. At the start of the contract, our manager will submit our annual schedule. We will also, at the beginning of each month, submit our monthly report for the City of Rosemead representative to review. 4�la Our Core Values — Safety • Teamwork • Quality • Integrity Page 13 Staffing Plan The following staffing plan is tentative. The number of manpower is fixed, but the personnel are TBD. Number Personnel/ Category Tasks Personnel 1 Account Manager Management Tony Valenzuela 1 Crew l (Lead Gardener) General/ Routine/Detail TBD 2-3 Crew 1 (Gardener) General/ Routine/Detail TBD 1 Crew 2 (Lead Gardener) Weekend TBD 1 Crew 2 (Gardener) Weekend TBD 1 Crew 3 (Lead Gardener) Turf Maintenance TBD 2 Crew 3 (Gardener) Turf Maintenance TBD 1 Crew 4 (Lead Gardener) Tree Work TBD 1 Crew 4 (Gardener) Tree Work TBD Schedule The following is a tentative weekly/ annual schedule for the City of Rosemead <�19 Our Core Values — Safety • Teamwork • Quality • Integrity Page 14 9 Key Equipment List Equipment List Name Quantity Condition 3/4 ton crew cab truck 2 New Utility Trailer 2 New Hedge trimmer 1 New Back Pack Blower 2 New String Trimmer 2 New 72" ride on Mower 2 New 21" push behind mower 1 New Walk behind edger 1 New Kubota Tractor 1 5 years old Aerator Attachment 1 5 years old Dethatching Attachment 1 5 years old 4�la Our Core Values — Safety • Teamwork • Quality • Integrity Page 16 4�la Our Core Values — Safety • Teamwork • Quality • Integrity Page 17 Section 2, Project Team, Key Personnel and Resumes Management Organizational Chart Management Staff Experience Terry Noriega — President • 45+ years of experience in landscape installation and maintenance • B.S. in Ornamental Horticulture: California State Polytechnic University, Pomona • California Contractors Licenses: C-27, A, C61/D49 and C-31 • Pest Control Advisor in 6 Categories • Qualified Pest Control Applicator in 7 Categories • Certified Landscape Technician in Ornamental and Turf Maintenance • ISA Certified Arborist WE -1182A • Arizona Contractor's License: ROC178088 K-21 • Arizona Qualifying Party License: 8263 • Arizona Pest Control Business License: 8246 4�'q Our Core Values — Safety • Teamwork • Quality • Integrity Page 18 Antonio Valenzuela —VP Operations • Over 30 years of experience in landscape maintenance and irrigation troubleshooting • Pest Control Qualified Applicator in 3 Categories • Certified Landscape Technician in Ornamental and Turf Maintenance • Certified Landscape Professional • Backflow Certification in Los Angeles County • Landscape Water Auditor: Cal Poly SLO • Past affiliation —Certified Playground Inspector Larry Rudd — V.P. of Sales and Marketing • 46 years in landscape installation and maintenance • B.S. in Business Management, University of Phoenix • Certified Landscape Technician: All Categories • WaterSense Certified • Arizona Certified Landscape Professional • American Green Zone Alliance — Electric Equipment • CPR Safety Trained • Associate instructor Cal Poly Pomona, Cal State Fullerton Alex Del Valle — Risk Control Manager • Over 13 years of experience working in the safety industry • Certified OSHA 30 • Certified AHA CPR and First Aid • Certified Forklift Instructor Roberto Del Valle—Safety Coordinator • Over 16 years of experience working in the safety industry • Certified OSHA 8, 10, 16, and 30 • Certified AHA CPR and First Aid Instructor • Certified Forklift Instructor • Certified Claims Adjuster <�19 Our Core Values — Safety • Teamwork • Quality • Integrity r 0� �■ �+� i�1 ►�11 Page 19 Dennis Jones—Tree Care Regional Division Manager • Over 20 years of experience in Arbor Care • BS Degree in Urban Forestry, Cal Poly San Luis Obispo • International Society of Arboriculture Certified Arborist WE -5700A • ISA Qualified Tree Risk Assessment • TCIA Certified Tree Safety Professional 843 • Qualified Applicator License —108771, Categories B, C & F • Wildlife Protector Certification • Notary Public Luis Valenzuela —Landscape Maintenance Division Manager • Over 25 years of experience in landscape and construction operations • Qualified Applicator License, Category B • Certified Landscape Technician, Irrigation • ISA Certified Arborist WE -8713A • Certification — Effective Business Leadership & Development — PDC/GCC Michael Williams—Area Manager • Over 45 years of experience in landscape management, irrigation design and retrofit, maintenance and arbor care. • BS in Ornamental Horticulture, Cal Poly San Luis Obispo • CPR Safety Trained • Qualified Applicator License 133955 • Reclaimed water site supervisor certified 4�lg Our Core Values — Safety • Teamwork • Quality • Integrity Page 20 Roberto Perez—Area Manager • Over 25 years of experience in landscape maintenance • Graduate of the Pacific Southwest Maintenance Management School • MSAC Irrigation Design and Plant ID Certificate • Leadership Academy Certificate, Cal Poly Pomona • Calsense 3000 Certified • Qualified Applicator License — In Process • Cal State Fullerton Water Auditor — In Process Tony Valenzuela —Area Manager • Over 12 years of experience in landscape management • Harvard Management Essentials Certified — Harvard Business School • Qualified Applicator Certificate, Category B, C • Pesticide IPM and Safety Schools Act trained • Certified Landscape Technician, Exterior Maintenance • Certified Landscape Manager, Exterior Maintenance • EPA WaterSense — Qualified Water Efficient Landscape • SDCWA San Diego — Recycled Water Site Supervisor Certified • Irvine Ranch Water District Water Management Certified • CIRT— Certified Irrigation Water Auditor • CIRT —Certified Irrigation Installer • CIRT— Certified Irrigation Repair Technician • Past affiliation —Certified Playground Inspector <�19 Our Core Values — Safety • Teamwork • Quality • Integrity Page 21 Craig Johnson —Area Manager • Over 40 years of experience in HOA/Commercial landscape maintenance and construction • Extensive knowledge in maintenance and construction safety • Cal Poly Pomona — Ornamental Horticulture • Certified Irrigator • CPR Safety Trained • Certified OSHA 8 & 10 • Certified in Basic WeatherTRAK System Introduction • Certified in OptiFlow Installation and Programming • Certificate in completion in WeatherTRAK Communication Training • Certified in OptiFlow training— Level 2 OptiFlow Site Assessment Andres Perez—Area Manager • Over 25 years of experience in the landscape industry • Qualified Applicator License, Category B • Certified Landscape Technician, Irrigation • Certificate — Irrigation Design • Certificate — Irrigation Troubleshooting • CVAG Overseeding Certificate <tq Our Core Values — Safety • Teamwork • Quality • Integrity Page 22 Key Personnel and Resume Tony Valenzuela —Area Manager • Over 12 years of experience in landscape management • Harvard Management Essentials Certified — Harvard Business School • Qualified Applicator Certificate, Category B, C • Pesticide IPM and Safety Schools Act trained • Certified Landscape Technician, Exterior Maintenance • Certified Landscape Manager, Exterior Maintenance • EPA WaterSense— Qualified Water Efficient Landscape • SDCWA San Diego — Recycled Water Site Supervisor Certified • Irvine Ranch Water District Water Management Certified • CIRT—Certified Irrigation Water Auditor • CIRT —Certified Irrigation Installer • CIRT —Certified Irrigation Repair Technician • Past affiliation —Certified Playground Inspector Tony will be the key person in charge of overseeing the daily operation. Tony was the account manager when Mariposa was the landscape contractor. Tony thrives on providing quality service, by providing good communication with the city representative and excellent landscape quality. 4(�q Our Core Values — Safety • Teamwork • Quality • Integrity Page 23 Section % Company Qualification Mariposa Landscapes, Inc. has been in business over 45 years providing landscape maintenance services for various cities, counties, public agencies, and private companies. We are a full-service landscape company providing Landscape Maintenance, Landscape Construction, Tree Care, and Hardscape Construction services primarily in the Southern California region. In addition to the required C-27 license, we carry A, C -61/D-49, and C-31 licenses. This diversity of capabilities and proven expertise is not found with other landscape maintenance competitors. Our attention to quality and detail is well documented. Our depth of knowledge and level of experience in our management and supervisory personnel is unmatched by competitors. Mariposa proudly employs over 650 team members in the Southern California Region, including Certified Irrigators, Certified Landscape Techs, Certified Arborists and Pest Control Advisor/ Applicators. Mariposa owns 95% of all vehicles and equipment used in its operations. Our entire fleet of equipment is less than 5 years old and well maintained by in-house mechanics who can respond to emergencies immediately. We maintain an inventory of replacement equipment, allowing our Operations team to stay consistent with schedules. We are available 24 hours a day to address emergency call outs. Mariposa has met every financial obligation for over 4 decades and established a corporate bonding capacity far in excess of any requirements, across all business lines. Mariposa Landscapes Inc. has never filed for bankruptcy nor has there been any litigation judgement rendered against Mariposa. Mariposa ownership and management are professional landscape people. We embrace the best horticultural practices and are constantly looking for the most effective approach for overall successful landscape maintenance results. We are committed to bringing the best possible quality for our customers, their properties, and projects. We provide prompt service, expert workmanship, and superior products. We take pride in meeting and exceeding expectations. Our goal is to deliver excellent value for our clients' investment. We treat each customer with extra care and attention. Our work reflects who we are, and we strive to go above and beyond to complete all projects efficiently and provide cities with an esthetically pleasing landscape appearance which they can be proud of. We partner with our clients to achieve a common goal. From simple to complex projects, we coordinate our vast array of expertise to create the project our clients envision. Award-winning craftsmanship, in depth knowledge and high standards of professionalism are applied at every level of work. 4�la Our Core Values — Safety • Teamwork • Quality • Integrity Page 24 Legal Name: Mariposa Landscapes, Inc. Street/Mailing Address: 6232 Santos Diaz St., Irwindale, CA 91702 Telephone Number: (626) 960-0196 Fax Number: (626) 960-8477 Email Address: dave.widiaia@mariposa-ca.com California Corporation: 03469653 California Employer ID: 368-4753-1 Date Incorporated: October 2, 1989 Licenses & Certificates Contractors State License: 592268 C27, A, C61/D49 Qualified Applicators License: 103864 ABCDEFH Pest Control Adviser License: 74416 ABCDEG Pest Control Business License: 30977 Irwindale Business License: 000538 Supplier Clearinghouse MBE: 94HS0050 City of Los Angeles MBE: 561730 City of Los Angeles LBE: 37858 LA County MBE: 43914 LA Co. Agricultural Pest Control: 1000279 Certified Arborist: WE -1182A CONTRACTORS C�Ca STATE LICENSE BOARD �----- ACTIVE LICENSE ..._582268 .. CORP r_. MARIPOSA LANDSCAPES INC er..�C27 A C61/D49 C31 04/30/2026 Mww.CSID. w.90V Minority Business Enterprise MBE Certification, File No. CCA -7150 for the City of Los Angeles, The Women and Minority Business Enterprise Clearing house has audited and verified our eligibility as an MBE pursuant to the California Public Utilities Commission General Order 156. License- Pest Control Applicator /Qualified Applicator DN%RTNENT OF PESTICIDE REGULATION �/'�r DDENSINGICEPCANPROGRAM 'a7- _ AGRICULTURAL PEST CONTROL ADVISER LICENSE LICENSE & 74416 Categories: ABCDEG TERRY L NORIEGA 6232 SANTOS DIAZ ST IRWINDALE, CA 91702 EXPIRES: 123172025 Issued: 1/1/2024 DEPARTMENT OF PESTICIDE REGULATION /1 LICENSINGICERTIFICATION PROGRAM,, W QAL C,3Ttii. QUALIFIED APPLICATOR LICENSE LICENSE 11, 103864 EXPIRES: Categories: ABCDEFH Issued: TERRY L AORIEGA 6232 SANTOS DIAZ ST 12/31/2025 1/1/2624 IRWINDALE, CA 91702 drown tTTts License must Ee n N any representative d Uw DIrttW or Tris Lkense must Ee shw o r represendWe oflMecbpon ORral Comnuszioner urequest commrsslwrer upon request ' 4�la Our Core Values — Safety a Teamwork e Quality e Integrity Page 25 Arborist Pest Control Business License The International Society of Arboriculture lirn-0y Anou�nna Tlu 'Drees;i9.,7— Imrmngarcm tW ISA Certified Arborist R av—c—UNm ing ISA (mfca AMn cmlficmicm¢quh a lamugh 6m Mm mammm vmTd— u KTPd M IIr 151 Crc ulog C-1 dix CALIFORNIA DEPARTMENT OF PESTICIDE REGULATION 10011 STREET SACRAMENTO, CALIFORNIA 95814 ISSUED: January 01. 2024 Pest Control Business - Main EXPIRES; DePeaber31,21KI5 -LICENSE LICENSE NO, 310977 Inv,tid ifnmcus vn.. quenl.M nn�n txeR�g� upumm b¢. twimseame.: e.snca, tuoum MARIPOSA LANDSCAPES. INC. - • MARIPOSA LANDSCAPES, INC. 6732 SANTOS DIAZ ST 15529 ARROW HWY IRWINDALE, CA 91702 IRWINDALE. CA 91706 POSE nils UC S6 PROMARNTLY IN PUBLIC VAP: DIR Proof of Registration Legal Name Registration County City License Current Status Registration Date Expiration Date Number Type/Number(s) MARIPOSA 1000005079 LOS ANGELES IRWINDALE CSL8:592268 Active 07/01/2019 06/30/2025 LANDSCAPES, INC. 4(e Our Core Values — Safety • Teamwork • Quality • Integrity Page 26 Office Locations Mariposa Landscapes, Inc. headquarters is located at 6232 Santos Diaz St, Irwindale, CA 91702. We have numerous strategically located yards and offices to efficiently service our contracts. We can provide quick response times for additional and emergency services. For this contract, our crew will be from our Irwindale Branch. Headquarters 6232 Santos Diaz St. Irwindale, CA 91702 Phone(626)960-0196 Fax(626)960-8477 26 Employees Gardena 1650 W.130'Street Gardena, CA 90248 Phone(800)794-9458 Fax (626)960-8477 10 Employees Current areas of operation. Irwindale 15529 Arrow Highway Irwindale, CA 91706 Phone(626)960-0397 Fax(626)960-3809 150 Employees North L.A. Ventura 4790 E. Los Angeles Ave. Somis, CA 93066 Phone(800)794-9458 Fax(805)386-4140 13 Employees Orange County 1107 E. Walnut St Santa Ana, CA 92701 Phone (626)960-0196 Fax(626)960-8477 66 Employees Palm Springs 78355 Darby Rd Bermuda Dunes, CA 92203 Phone (626) 960-0196 Fax(626)960-8477 30 Employees San Bernardino Countv 11093 Almond Avenue Fontana, CA 92335 Phone(909)429-2546 Fax(909)429-2749 122 Employees Arizona 7677 N. 67" Avenue Glendale, AZ 85301 Phone(623)463-2200 Fax(623)463-2223 240 Employees Our Core Values — Safety • Teamwork • Quality • Integrity Page 27 Organization Memberships & Staff Certifications We are dedicated to having the best -trained workforce in the industry. As members of the California Landscape Contractors Association, we participate in the training programs offered by this industry organization. The CLCA sponsors a rigorous "hands-on" test administered under actual field conditions. With only a 20% first time pass rate, only the best workers are able to obtain the designation of CLT or Certified Landscape Technician. Many of the managers and supervisors in our company have the CLT designation. No other contractor of our size and diversity in Southern California has achieved this many certifications. We are members of the following organizations: • CACM (California Association of Community Managers) • CAI Orange County (Community Association Institute) • CAI Los Angeles (Community Associations Institute) • CAI Greater Inland Empire (Community Association Institute) • CAI Coachella Valley (Community Association Institute) • ASA (American Subcontractors Association) • BIA Southern California (Building Industry Association) • BIA Orange County (Building Industry Association) • BOMA IE (Building Owners and Managers Association) • CLCA (California Landscape Contractors Association) • ISA (International Society of Arboriculture) • CAPCA (California Association of Pest Control Advisors) Licensing and Certifications /California Landscape Contractors Association 1. BIH • California Contractor License 592268 C27 -Landscaping, Class A -Engineering • Certified Arborists on staff • Certified Tree Workers on staff • Tree Work— Line Clearance Certified • Tree Work — Line Clearance Certified Instructor • Certified Playground Equipment Inspectors • Certified Water Auditor • Certified Backflow Inspectors • Licensed Pest Control Company/Pest Control Advisor • Certified Pest Control Applicators on staff ASN American Subcontractors Assoc,a: oq s�wea r ,rwe, -Oft Aig communit CERTIFIED MEMBER ARBORIST .,•,,. A• •� z ju aow,c�" ISA ISA Corporate Tax I.D. Number: 95-4245898 California Corporate Tax I. D.: C1469653 California State Contractor's License Number: 592268 A, C-27 DIR Number: 1000005079 Pest Control Advisor's License: 74416 MBE Clearinghouse #: 20000326 Pest Control Business License: 30977LA County LBE (LABAVN): 106243 <S9 Our Core Values — Safety • Teamwork • Quality • Integrity Page 28 Our Services Landscape Maintenance • Private, Commercial, Public Works and Homeowner Associations • Large Scale Mowing Operations • Comprehensive Irrigation Planning & Management. • Environmentally Friendly Integrated Pest Management. • Year-round Fertilization Application. • Baseball Field Prep and Athletic Turf Maintenance. • Porter Services and Color Design. • Parking Lot Sweeping Tree Care • On-site Diagnosis and Tree Work Recommendations • Consultative Services with Certified Arborists. • Development of Long-term Tree Care Programs. • Large-scale Tree Trimming Removal. • Diagnosis/Treatment of Tree Diseases and Pest Problems. • Stump Grinding and Disposal of Trimmings. • GIS Tree mapping and asset management • Certified Workers & Comprehensive Insurance Coverage. Landscape Construction • Site Preparation, Demolition, Grading and Drainage. • Irrigation Systems Installation, Repairs & Upgrades. • Computerized Irrigation Central Control Systems. • Irrigation Pump Installation. • Native Plant Restoration and Habitat Rehabilitation. • Park construction and Athletic Field installations. • Tree, Shrub, & Ground -cover planting. Hardscape Construction • Concrete Poured -in -Place, Stamped and Seat Walls. • Flagstone, Tile, Masonry and Block Walls. • Drainage and Overhead Construction. • Water Feature Pond Installation & Repair. • Monuments and Signage. • Low Voltage Lighting Design and Installation. 4�la Our Core Values — Safety • Teamwork • Quality • Integrity Page 29 WATER CONSERVATION Our performance backs our promises Maintain an attractive landscape with less water. Our Certified technicians can evaluate your irrigation and provide practical recommendations. We offer weather -driven irrigation controllers and drought -tolerant landscape conversions. Our computerized tracking system allow us to quickly diagnose and fix problems, saving you water and money. DESIGN IMPLEMENTATION Bringing your vision to life We partner with you to achieve a common goal success. From simple to complex projects, we coordinate our vast array of services to create the project you envision. Award-winning craftsmanship, in depth knowledge and high standards of professionalism are applied to every level of work. 16 �r Thank you for helping �1 us get through the drought. Your staff worked hard to meet our water reduction goals while keeping our sites aesthetically pleasing." -CITY OF GLENDALE 4(�Ia Our Core Values — Safety • Teamwork • Quality • Integrity Page 30 Product Quality and Service Excellence Mariposa ownership and management are professional landscape people. We embrace the best horticultural practices and are constantly looking for the most effective approach for overall successful landscape maintenance results. At the same time, a driving force within Mariposa culture and key to our success, is a commitment to understanding the needs of our customers. Balancing those needs while delivering results is critical for success at City of Rosemead Mariposa provides City of Rosemead unique experience with hundreds of landscape maintenance contracts. Over the decades this experience has helped Mariposa develop a clear understanding of the critical nature of public health and safety. This applies to both our employees and the public users of such facilities. Here at Mariposa Landscapes, Inc. we take pride in our work and thrive on keeping our company as one of the most recommended in the industry. Our steady record of customer satisfaction has allowed us to maintain positive relationships with our clients. • We believe that customer service is the most important aspect to our success. • We provide courteous, responsive, high-quality service to our customers • We seek innovative approaches to benefit our customers • We listen to our customers and respond to suggestions and concerns with fairness and flexibility. • We respect our customer's privacy We bring decades of knowledge and in-depth experience to every landscape entrusted to our care. Building long-lasting relationships with our clients is important to us. We understand and respect our customers' goals and do everything in our power to assure the well-being of their properties. We value open, honest communication, ongoing staff training, and new methods and technologies that will help us do the best job possible. While we always appreciate the accolades we receive, seeing our customers enjoy a well - executed and thriving landscape is still the most rewarding part of our work. Mariposa believes in our employee's personal growth. We strongly support training and education which generates a positive attitude, as well as enthusiastic staff who deliver results to our customers. It is generally understood many 4;�Ia Our Core Values — Safety • Teamwork • Quality • Integrity Page 31 landscape maintenance workers may be considered "entry level". Mariposa is proud of our employee retention, which is notably high for the industry. Longevity is also a testament to the culture, with many multi -decade employees throughout the ranks. Mariposa Landscapes, Inc. will work with City of Rosemead representatives before the new work begins, during, and after service to ensure all parties are completely satisfied. In case of any complaint or irregularity, the Division manager will take immediate action to resolve any issues. Routine phone calls and emails will be used to track customer satisfaction. While we always appreciate the accolades we receive, seeing our clients enjoy a well -executed and thriving landscape is still the most rewarding part of our work. <�19 Our Core Values — Safety • Teamwork • Quality • Integrity Page 32 Section 4, References Here at Mariposa Landscapes, Inc. we take pride in our work and thrive on keeping our company as one of the most recommended in the industry. Our steady record of customer satisfaction has allowed us to maintain positive relationships with our clients. Below are cities for which we provide landscape maintenance services. Additional references are available upon request. City of Arcadia Term: 2013 -Current Landscape Maintenance Services Landscape Maintenance of City Parks, Medians and Parkways- Irrigation, $522,936 Per aeration, fertilization, mowing, edging, pruning, shaping and trimming Yr. trees, maint.. of shrub and ground cover plants, weed control, pest control and debris removal. Dave Thompson, Streets (626) 254- dthompson@ArcadiaCA.gov 2709 City of Oceanside Term: 2022 -Current Landscape Maintenance Services for Parks, Beach Accesses, Facilities, Medians, Streetscapes, and Fire Stations Landscape Maintenance citywide covering 31 parks, 10 facilities and 5 $3,910,770 Per beach accesses. Daily maintenance responsibilities for over 124 acres of Yr. landscaped areas. Strict integrated pest management protocols using organic control methods. Mark Garlock, Parks and Beaches (760) 435- MGarlock@oceansideca.org Supervisor 5208 City of Tustin Term: 2015 -Current Landscape Maint. Services for General Fund and Landscape & Lighting Assessment District Areas Landscape Maintenance of LIVID Areas, Parks, Medians and Facilities- $2,048,246 Per Mowing, edging, turf maint., weed, rodent pest control, hardscape Yr. maint., trash pickup, Irrigation maintenance. Forrest Locke, Land. Contract (714) 573- flocke@tustinca.org Su 3357 4�la Our Core Values — Safety • Teamwork • Quality • Integrity Page 33 Section 5, Standard City Contract and Insurance Requirements Mariposa Landscapes, Inc. has reviewed the attached Standard City Contract and Insurance Requirements and will comply with all aspects of the agreement. w65Z,f CERTIFICATE OF UAENUTY INSURANCEI 6a TY4 VIE OEIMPME IS 1351® AS A NMTTFI OF IIFOINATICPIOMY Y000MSiS NO RYINTS UPON THE CERTNOFTE NOMER WIS CEA KATF [Y6 NOT RARNATIIELY OR MC ATAELVM.BO ESEM CR ALTER WE R/TIE PONCES �LYN TNS L6[FlRfiaTE6 REUINI E XF5 MIT MPISIITNIE A CQlTRICT IE1MIRP1 WE ISSNM 1I611R9 , AN11dEM REF T ATTE OII P!40D t, AM 7W ® PCATEDO10OL NPORTMR'. 11 to cnnd s 1 IIi n AWTICNLL IMURM " p it ft) RYA IMIA DOOTICNSL POURED SlaMas b Ee OMSseE. IF SIEIQ m IS N11R®. AIfa0 b M0 BIR iN mTYIUC O O! Pdl6'. mLll 0111tle6 nW nYl1R s 01AlSAMY A st>tenit m eli teNTltaSG AS MYAIfR 4PHemRE�e1e10Y 1n1ADM VT TISMtl F TRJ N INSURNI6 mAPANY NJ.IF CI7ERT£'PnPf]PYS[9R CMIATCNNM1.IIN15(03 .iva ()DFM QYJTACT (SMSA ffiE1d9S • :5(9hO4B1 Rills rRluicvaR�u mAFFTDA2AT®SFR.I61 WURAWFC PAW 4®t I��Iwp�lRsn 917355 ®9 SD�NT� OAVO V FS IL WwAlE,C'A9RA4:tD Rnla! Rsmc Rsuv! NOf. R!!R THE ETC ¢ATIWPIATWF—CPS CF 11F lR lIFTICEILW WWSM®1 I8) TOWS MNi®NMFC ISLNF Fxt TIF R IMPFRM IMICAT NMANETPFDNG NIV RFp.11sRMT. TFA1 M CCMTCN CF0fY ONROGI [F LIMA ¢LABI W 1®f M W M WE MMIFCATF MY HE 6t0.fL ¢1 NlY RATAN, ITS NE�RMF AF17VF0 EY TK F¢10E5 ¢E¢tl90 N#IN IS ®ASCI1CAl 11F 19M, FYa1lEQH tllf [¢CAUCUS 6 M CIM LIUM CICMIMPY MW REN R9 FYMOC A. TV .IPEINONU SmSm"M IIY1t 4 x �ERPA. VNYI IYr aY aAIrISM �Y vin! N IN 01411=4 OION6S F V Mr.•s.mlN@ IO® A—E R tlItC.1A IlItIM1fLNR Y Fal IU�p ILJI YIMR FIU.crsa¢Iwcrc fliNSD A nll�ls�ln x wro !nn N OIRTLOIb OIQIOSS ST.47;¢T1 N.l.w...a mI�INNNFrMrA 4 Y i FjuMara N N ® DYD =4 OIO =N {rHlzvl{Rro SYYIOD® dwRNt 59001fID eaNsa�c' rm 11161MINiRi011i Vinlay I�nexraP�aarl! MA Amus {11.tl1.mIM1 uls.! minanl uRRaR o IW 100NRN30PER ln.rrw R.�rss.N. �raeMuim.ee61gJ.1 TNS OplIE Ute 1N E �® tQ ]9ae1Q 6 [8f3aA6. OERTIFMEMIESI CRffII m A6RTFKPTF NAS WN Rl®IMfN F1p1 OF`L]JR 00 � DIM• 6 WE ABODE OBC PIXD1N HE dlgU® CFRTIFICTFN FRA �IEl1EB(AM1KB MlE TN9E6. NOTIOE W LL FEOEII\H® N AOOOImVfE WTN TNF Ptl1CY PIIOAS /ImuRnwlssMYes A xcal F 0S TIlAmmnlle ala mRae lseBPN 11vM aAmID MITSMIasAlffi Our Core Values — Safety R Teamwork R Quality R Integrity Page 34 AC Rd CERTIFICATE OF LIABILITY INSURANCE b yt�l� TMIB CERIMICJTE r rrIED AS A EIATTEA OF MFORMATNSM ONLY ANO CONFERS NO RIGHTS UROM THE CERTRIGTE 11DLOE0. TMS CERTIFCATE OOEE NOT AFFBaATNELY OR NEGATWELY AMEND. ERTEIa OR ALTER TME COVERAGE AFFORDED BY TME rOL1LIES BELOW, InOR CEIITMCIITE OF MBIRAE{CE DOES NOT COMSTTUTE A CONTRACT BETWEEN THE MUING INWRER(B), AIRNOII® REPREBBDATRIE OR rR0011rER. AIDINE CERTIFIGTE igIDE0. lbaFORTANT. V INa raauN tebw is RN ADOILIONIL INSURED. Ura Ret -10-1 meal Nw ADOBgNAI INSURED Rt BMRRS a `MIANaatL tl EUBROGATDM q WANED, suh(ed b b Game am mndtlona W Urs Oetaf. LMaw plias may rapes ardersellNR A rdWAse s tltM raOtllpb tlba r epd.. ripu rale uleRur trrlrr n II.r w.eer.maR«bmal. remuva 020 Ca.InSufdlKB SBIYiCBF 8720 Ca AYeT 121h Flour Woodland ft. CA 91367 .mtrmxmm Glic K.DOB0612 1Yn 1Yb1 d•.8 5bAB11 rwrm _ aReaemsrulvslccRFeace snare .. ALaka Yalrvb:mmcs Cvno+m YID Naelenposa pw. 8232 Sa11os [N. St • Irwindale CA 91702 Au1Ne®erslrme eaYMMSYdbtlab{albdT LtYEsatle �UfGn _ Naue.e .sueaE MI5 6 TO CERtFY TW.T THE POLICRS OF N3 NCE LIBRB BROW HAVE BEEN IM: EO TO THE NSIREO NWEO x E FOR THE POLICY RERNOO MDC.TEe. NOTB IFHETA.1. ANY REWOMUMNT. TERM OR CCI .. 6 ANY ..H l OR OTHER D%ULFNT N'. RESPECT TC WHCH'HIS CERTRICATE WY BE I55 M OR A P FTAIN TOE MSURANCE A FORDED BY THE P IJOES CESCREE0 HEREIN IS SLIJECT TO N1 THE TERMS ERCLUEIOR5NOCCMITIONB CF ELCH P%ICS. LNIT6 SgWN M4Y WVE BEE4REJU(EC Ev Gqp CLWE AaROTIWAM ma o; wlmam measure ®eM 15529 Armx Hiohr rNNCrmae Inmridale CA 9706 Lbu Au1Ne®erslrme eaYMMSYdbtlab{albdT LtYEsatle �UfGn Wa1dFWW t.oro-:�,,.RN:L a NbsYa.4 E 1!>fsF Wn �^w1 1 IEIC9Hwa MlV wefF s aatMY' RusT.MISIWL =Elm ❑tdr oNeR arlwH'sArtf�R { n.eWWwrAde { e .ulalMetaarrn. rrme sr�mnrNar �® H nsara. w�ids� a een.warr lF.As a N.w. Rrre.R a a a raMawwlw bablr amw raawslsde EsudmRrarA { AfM.dwR s tm mexnwa { RYRaFinaCOw.M Mme a WffiRMIIIeIGtOfm O �r.rrw La�erxMtna.w NI. � w R eL eAc.aaNrr S1,DDDDa EiWawaE.ew at eLmwE.FanlrT a1,0DDa rtuslsaastonrlautsrbm N®warrares.sr�r+++{��E.r� wrdala.rm N r5/da lea awed. ACORD 2512616,131 Th. ACORD name Mb bye are mgntemd malts a ACORD 4�'U Our Core Values — Safety a Teamwork e Quality e Integrity Page 35 AaROTIWAM ma o; wlmam Mar'yosa Landscapes, Mc. ED IN Ya rtlMTMtl GATE Tracor. NMI TItlL a eMMM® r THE E RIAMM, 15529 Armx Hiohr accDrcRarEatx TrBrasrNaEaoe. Inmridale CA 9706 Au1Ne®erslrme Wa1dFWW N r5/da lea awed. ACORD 2512616,131 Th. ACORD name Mb bye are mgntemd malts a ACORD 4�'U Our Core Values — Safety a Teamwork e Quality e Integrity Page 35 Proposer's Green Initiative and Environmental Sensitivity Mariposa Landscapes, Inc. uses every effort to implement "green" environment and energy conservation measures. Our company has a recycling program for green waste and paper products. We implement this program at our local offices and at all job sites. Mariposa currently uses hybrid vehicles and is researching and looking forward to obtaining hybrid equipment to be used on our contracts. We strive to be as environmentally conscientious as possible and are expanding our operations to achieve this goal. Mariposa works with all clients to assure optimum water usage where possible. Mariposa notifies all Project Managers of the green initiatives prior to the award of the contract. In addition to the Green Initiative, we are also committed to leading the industry in minimizing the impact of its activities on the environment. The key points of its strategy to achieve this are: • Minimize waste by evaluating operations and ensuring they are as efficient as possible. • Minimize toxic emissions through the selection and use of its fleet and equipment. • Actively promote recycling both internally and amongst its customers and suppliers. • Meet or exceed all the environmental legislation that relates to the Company. • Adhere to all local codes and ordinances regarding water conservation. 4�la Our Core Values — Safety • Teamwork • Quality • Integrity Page 36 Integrated Pest Management Integrated pest management (IPM) is an ecosystem -based strategy that focuses on long-term prevention of pests or their damage through a combination of techniques such as biological control, habitat manipulation, modification of cultural practices, and use of resistant varieties. Pesticides are used only after monitoring indicates they are needed according to established guidelines, and treatments are made with the goal of removing only the target organism. Pest control materials are selected and applied in a manner that minimizes risks to human health, beneficial and non -target organisms, and the environment. Biological control Biological control is the use of natural enemies—predators, parasites, pathogens, and competitors—to control pests and their damage. Though Mariposa does not introduce any beneficial organisms into the environment, we do identify and encourage their presence. Cultural controls Cultural controls are practices that reduce pest establishment, reproduction, dispersal, and survival. For example, changing irrigation practices can reduce pest problems, since too much water can increase root disease and weeds. Mechanical and physical controls Mechanical and physical controls kill a pest directly or make the environment unsuitable for it. Traps for rodents are examples of mechanical control. Physical controls include mulches for weed management, steam sterilization of the soil for disease management, or barriers such as screens to keep birds or insects out. Chemical control Chemical control is the use of pesticides. Mariposa Landscapes uses pesticides only when needed and in combination with other approaches for more effective, long-term control. Also, pesticides are selected and applied in a way that minimizes their possible harm to people and the environment. With IPM we use the most selective pesticide that will do the job and be the safest for other organisms and for air, soil, and water quality. 4�la Our Core Values – Safety • Teamwork • Quality • Integrity Page 37 OUR VALUES ARE... Safety Being the primary foundation of our company. We emphasize "safety first" on every worksite and in all our training programs. Our employees are taught to be aware of, and responsible for, safety at all times. We strive to prevent injuries and accidents and provide a safe environment for staff and customers alike. Teamwork We work together, seeking input from all team members to organize our efforts for the greater good. We always remain open to change, embracing new methods and techniques to achieve the highest levels of quality and efficiency. We are considerate of team members, provide support, and encourage their growth, resulting in the ultimate outcome for the team. Quality We are committed to bringing the best possible quality for our customers and their properties and projects. We provide prompt service, expert workmanship, and superior products. We take pride in meeting or exceeding expectations. Our ultimate goal is to deliver excellent value for our clients' investment. Integrity We are honest and open in our communications, building deep trust and confidence in all of our relationships. We value the dedication and contribution of each person. The overall well- being of our employees, customers and vendors is important to us. 4�la Our Core Values — Safety • Teamwork • Quality • Integrity Page 38 Section 6, Addenda Acknowledgement Please see attached addendum. Acknowledged Addendum 1. Addendum 1 2. Addendum 2 3. Addendum 3 4(�Ia Our Core Values — Safety • Teamwork • Quality • Integrity Page 39 SuY L � City of l�semeiad MAYOR PRO TEM: S,v Aw rA 8838 E. VALLEY BOULEVARD ROSEhB:AD, CALIFORNIA 91770 COUNCIL MEMBERS: MAWS. Cw TELEPHONE (626) 569-2100 Pou.Y Low FAX (626) 307-9218 SEANDANG ADDENDUM NO.1 To all prospective Contractors under Request For Proposal No. 2024-15 The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP Documents and any previously issued addenda remain in full force and effect, except as modified by this Addendum, which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal. 1. Proposal Submittal Deadline The Proposal submittal deadline has been changed as noted herein, and modifies the deadline stated in the RFP. The new Proposal submittal deadline is 10:30 am on May 23, 2024. 2. Acknowledgement of Addendum No. 1 Each proposer shall acknowledge receipt of this addendum in their submitted proposal. Failure to provide such acknowledgement shall render the proposal as non-responsive and subject to rejection. If you have already submitted a response, this addendum will invalidate your response and you must submit a new response before the due date specified. Except for the changes noted above, all other requirements and provisions of the originally issued Request for Proposal shall remain in effect. Danielle Garcia Public Works Fiscal and Project Manager Issued May 20, 2024 I ACKNOWLEDGE RECEIPT OF ADDENDUM NO. 1 Bidder's Signatur Terry Noriega, Pres ent Mariposa Landscapes, Inc. Company MAYOR: STEVEN Ly ' M f City of W9semead' ��MAYOR PRO TEM; P c SA mARMENTA 8838 E. VALLEY BOULEVARD COUNCIL. MEMBERS: �* ROSEMEAD, CALIFORNIA 91770 MARGARET C� TELEPHONE (626) 569-2100 Pate LOW •^OFAX (626) 307-9218 SEAN DANG ADDENDUM NO.2 To all prospective Contractors under Request For Proposal No. 2024-15 The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP Documents and any previously issued addenda remain in full force and effect, except as modified by this Addendum, which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal. 1. Proposal Submittal Deadline The Proposal submittal deadline has been changed as noted herein, and modifies the deadline stated in the RFP. The new Proposal submittal deadline is Monday, May 27, 2024, at 5:00 PM. 2. RFP Revision (Section's G & H) Section G of the RFP document is hereby revised to include the following: Minimum Qualifications and Reference Contact Information a. Contractor's Licenses The Contractor shall possess a valid, current and in good standing California Class C-37 Contractors License issued by the California State Contractor Licensing Board. A copy of the contractor's license number and date of expiration shall be included in the submitted Proposal. Failure to produce and possess the specified license will render the Proposal non-responsive. Contractor is required to have in full force and affect all licenses and permits required by applicable laws. b. Qualified Personnel Provide a brief resume for each of the key persons proposed to work on this project. Credentials of corporate executives or firm principals are not necessary unless these individuals will play an active role in the proposed project. Any key sub -contractors proposed should be identified, and information on their respective role in the project should be included. Page 1 of 3 ADDENDUM NO.2 RFP NO. 2024-15 LANDSCAPE MAINTENANCE SERVICES All applications of herbicides or pesticides shall be performed under the direction of a California Licensed & Certified Pest Control Specialist. All safety precautions shall be taken in the handling and application of chemicals as stated on manufacturer's labels. All areas where chemicals are to be used are to be posted during and after until areas are dry to the touch, at which time the signs are to then be removed. The Contractor is to comply, at all times with requirements for hazardous communications programs. Pest control specialists shall be trained and supervised in the safe application, storage, and disposal of chemicals in accordance with EPA, OSHA, and DPR regulations. c. Negative History The Contractor shall include in its Proposal a complete disclosure of any alleged significant prior or on-going contract failures, any civil or criminal litigation or investigation pending which involves the Contractor or in which the Contractor has been judged guilty or liable within the last five (5) years. If there is no negative history to disclose, the firm shall affirmatively state in its Proposal there is no negative history to report. Failure to comply with the terms of this provision may disqualify any proposal. The City reserves the right to reject any proposal based upon the firm's prior documented history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failures to meet contract milestones or other contractual failures. Section H of the RFP document is hereby revised to include the following red text below: Cost Proposal Submit a not to exceed annual cost for the project within the provided Cost Schedule form. The form must be utilized. Please also provide an hourly fee schedule for FY 24-25 for all staff positions proposed to work on this project. 3. RFP Additional Section The RFP document is hereby revised to include the following passage as Section M: Section M. Wages Paid to Contractor's Workers Pursuant to California Labor Code Article 2, Wages, Section 1770 et seq., the work described herein is a "public work" as defined by this Article of the Labor Code and requires payment of prevailing wages pursuant to Labor Code Section 1771. Contractors are advised to familiarize themselves with this provision and with Departmental of Industrial Relations opinions and interpretations relative to traffic signal maintenance. Failure to comply with the Labor Code may result in imposition of statutory penalties enumerated in Labor Code Section 1775. Page 2 of 3 ADDENDUM NO.2 RFP NO. 2024-15 LANDSCAPE MAINTENANCE SERVICES 4. Addendum No.2 Attachments • Attachment A — Photos • Attachment B — Landscape Maintenance Schedule • Attachment C — Previous Bid Package • Attachment D - Landscape Maintenance Invoices • Attachment E — RFP No. 2024-15 Questions and Answers Danielle Garcia Public Works Fiscal and Project Manager Issued May 21, 2024 I ACKNOWLEDGE RECEIPT OF ADDENDUM NO.2 Bidder's Sign ture Terry Noriega, President Mariposa Landscapes, Inc. Company Page 3 of ADDENDUM NO.2 RFP NO. 2024-15 LANDSCAPE MAINTENANCE SERVICES MAYOR: ` N . City of l�semead STEVENLY �� MAYOR PRO TEM: SANDRA AwA 8838 E. VALLEY BOULEVARD ROSEMEAD, CALIFORNIA 91770 COUNCIL MEMBERS: 71¢ MARGARET Cwuc TELEPHONE (626) 569-2100 PO Y LOW FAX (626) 307-9218 SEAN DANG ADDENDUM NO.3 To all prospective Contractors under Request For Proposal No. 2024-15 The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP Documents and any previously issued addenda remain in full force and effect, except as modified by this Addendum, which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal. 1. Prouosal Submittal Deadline The Proposal submittal deadline has been changed as noted herein, and modifies the deadline stated in the RFP. The new Proposal submittal deadline is Tuesday, May 28, 2024, at 10:30 AM. 2. RFP Revision (Section G) Section G of the RFP document is hereby revised to remove the following strikethrough text and include the red text below: Minimum Oualifications and Reference Contact Information a. Contractor's Licenses The Contractor shall possess a valid, current and in good standing California Class 6-37 C-27 Contractors License issued by the California State Contractor Licensing Board. A copy of the contractor's license number and date of expiration shall be included in the submitted Proposal. Failure to produce and possess the specified license will render the Proposal non-responsive. �' ' " A=29 Danielle Garcia Public Works Fiscal and Project Manager Issued May 22, 2024 I ACKNOWLED E RECEIPT OF ADDENDUM NO.3 Bidder's Signatu a Terry Noneg , President Mariposa Landscapes, Inc. Company Page 1 of 1 ADDENDUM NO.3 RFP NO. 2024-15 LANDSCAPE MAINTENANCE SERVICES Request for Proposal City of Rosemead Cost Proposal Landscape Maintenance (Extra Work) Name Hourly Rate Foreman $ 60.00 Labor $ 43.00 Irrigation technician $ 75.00 Spray Technician $ 66.00 Field Supervisor $ 85.00 Please see attached cost proposal 4qq Our Core Values — Safety • Teamwork • Qualihj • Integrity Page 2 Aw N O U J m A N N M m Mr n m pj (p Nt7 P O (D (O O P r O N ro n O p m N Z N m amD th M w V ti CO O T N O CO tt N m m o co CO m (D O N 3D (D (0 V coCC (Q O (n O ti tO .-I O V N (O N O (0 (O .ti O ti N N 0 6 0 0 6 0 6 6 0 O1 6 C M 6 c -i o a4 V 1� O o ci 00 M 03 (3) 00 (D O. O tO c co (D N 00 N N O^ CO V O n N (D V M OJ V CO n O O 0) n V N o O co V (D N M 03 O O- O N" n w d> N W S M W M.M W W 0) O' M N V .-1 ti 00 O N N� V V to 0) n O M N N N M N M. N I� N .-i tD' ti 0 V N cO ti(D N -> O N ca O' -O O m N d m Q - t C '(p f0 Q .... m N > O > N O 03 > > O 0 N > m Q3 m: 2i a j M Q m Q O O iO > Q a Q _ o. a > Q Q y CO �: Q CO' CO M 2 `OO N m m N U C. O G O N W m >� H J O E t M N� N d 76 OM3�. C co N N O] C3 o N V 00 O �,: 0 CD C '�' (D OM ID CO Cl M H (o J O M • M. co CO N O0 to M W O M 0 0 0 0 m O. V 3!3 V V (oN N Y O Cl)" 03 Me 0 00 W M W N M M W (D N M M M .-I M M N o m Cl) 'N m: M C43 00 <M m m M M w 00 w .m C7 _- co a0 'Cl 'M V 00. M V O N CO U - CA J p, OD o` r O U m o3 c: cv a3 >= U U m c o O n a m¢ c m o = V3 m � CD (j wo`. o �� U Y U> n a c aD LA V: `4f U Z v o_ O o fn Y CL .. a ' 3 Iml. _ E@ T m m c t- w a c j ff o z F u5 ¢ M c or a m Z a a E S o O U. U O ` N ` Y ` o m¢¢ a3 m m rn m a f a a -o a a a o a b o o m> om ¢. = m m m m m m m m c m U m C7 C7 m w O o O Q d > c m R a= m m. c o 3. E m a a a a N Q t6 O: m d or m U Q gym. of �.. m ani ani ani m c c m F m C m o o o o O' o d m m. m, "o m am0U N a U.. m w CD (7, CD 0 x 2 � f O cc ¢ cc ¢ cc cc ¢ ¢ (n M (/3 � > Q O. Q W .r. r r C t' 'C r r v. r is r r Cit 'C r r r r r 'C r 'Cr Y,' >> 5 O'- O O. O ''. O O O O O. O O. O O O O O O O O O O O O O O O O Q Z'. Z Z Z Z Z Z Z Z Z Z. Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z. Con N } m N r N m m m r O Or] N CMi Y V V m o7 m O7 N N m V lG n OJn M ^ ` O O] to M W O �. N V M M M N b M M M W f0 M O W Yl O OJ N p M r O n (0 m N 0 m to Cl) O u) n O M [o O r C N N to co O O u) N V O O O O O O O O O (D O O `a c ui n �Ny N Lo O W 7LO O c�+J t^O c00_ O V co q V N~ m O N. � CO ci O N N .-F N N CO 7 M co N > a m c $ > o f N q U m '>.. N d m = m -0m 0 0 O 9 m m > 6 t� ao N i ., c-C'j Vl o m $ C7. Q. m U o d ¢ yo m o Q. c N a o a o a 0 o ¢ E E 00 u) m LL O> N m t6 > d c c_ c> a m c c m W Y w d Y 0Cmo > N Q t0 ii Y N m m E m .aD CO N M N ti O O' Q C7 Y E N U V) N co ON CN M y, 0) N In () coo : O. N W N d a�-1 V m m 2 U' Ol;''. I, Cq I� iV N m. m m > N 2 co m fn 0) S m ^ cqNc c bo c O T U y y c N O m O o i3 C. �. o m c c s a co Q m R W, M 0 CL a aai w ca "mO. xo m S N ca> m c �[ s 2 w m. a>'i 0 >. ye' f a o qtf ui N y m y a o o m o m m m <o zi H y C. a 'o a a Q a V) to o m IDm m m m om m m d d m Eo ma oCL a: C.D CD CL n Q..E. a 'm m m h 5 j? m. N m m m 0 E E':� Y..0 O 0 CD 0 0 c m c c''p Z 2+_ z 2 z a c E E m e c. cc o 3 R m m o- d :m m ad: co m m T.E o K K w u) V N N 0 O. U' O. CD U' (D E uO) 0..0.. 0 a 0 0. 0 0 0 o m o a: o o o o o 0 o n 0 0 0 o o o: o 0 0 0 0 m V) V! V) co u) in (n co fn 05 u) to V7 to V) h V) V) v) (n U) N V) [/) Cost Schedule Service Provider may utilize subcontractors as indicated in this Agreement. The hourly rate for any Subcontractor is not to exceed $ 500.00 per hour without written authorization from City Manager or his/her designee. The annual total compensation for the Services set forth in this Agreement shall not exceed 531, 084.00 TOTAL BASE BID PRICE (SCHEDULE BID PRICE):$ 531,084.00 Dollar amount in written form Five Hundred Thirty One Thousand Eighty Four Dollars and Zero Cents Note: The City of Rosemead reserves the right to reduce or increase the quantities of any items in the schedule of bid items above, within the Limits define in Section 3-2.2.1 of the Standard Specifications to staywithin the budgeted amount of this project. 3of3 Attachment G SGD Enterprises DBA Four Season Landscaping Proposal avvw•+� s } t 1 LANDSCAPE MAINTENANCE SERVIC RFP 2024-15 Rosemead Various Parks & Sit May 21St, 2024 ti', FOUR SEASONS LANDSCAPING May 28, 2024 City of Rosemead Public Works SGD ENTERPRISES FOUR SEASONS LANDSCAPING 14937 DELANO STREET, VAN NUYS, CA 91411 (323)658-1047 CSBL#662720 DIR#1000594916 Subject: Request for proposals REQUEST FOR PROPOSALS NO. 2024-15 LANDSCAPE MAINTENANCE SERVICES Danielle Garcia, SGD Enterprises DBA Four Seasons Landscaping is proud to present this bid package in response to the Request for proposals landscape maintenance of various sites. We have thoroughly reviewed the entire RFP and believe that we are uniquely qualified to handle such a project and can ably offer our unique skilled services to the City of Rosemead. We understand that we will be responsible for performance of all landscape and irrigation maintenance requirements and weed control. This bid proposal will be valid from 5/28/2024 and thereon for 120 days. This project will be managed from our office located at 14937 Delano Street, Van Nuys, CA 91411. Eytan Darrison (Tel:323-658-1047 Email: darrison@sgdent.com) will be the contact person. We will not have any subcontractors on this job. All information submitted in this proposal is true and correct. Four Seasons accepts all terms of this RFP and conditions in the document and maintenance agreement. No exceptions taken. SGD Enterprises is in full good standing with the CSBL, DIR and any other applicable agency. We are not debarred, suspended or ineligible to contract by any federal, state, or local public agencies. We acknowledge any addendums. Thank you for your consideration of our proposal. We look forward to having the opportunity to start our work with The City of Rosemead. Sincerely, 5t9#14n Parri5m Stephen Darrison President and Owner SGD ENTERPRISES c1ba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -NO. 2024-15- 5/28/2024 Table of Contents CoverLetter ........................................................................................................... 1 Tableof Contents ................................................................................................... 2 Section 1: Approach, and Scope of Work: ... ....................................................... 3 Section 2. Project Team, Key Personnel and Resumes:.....................................12 Section 3. Company Qualifications: ... ................................................................. 17 Section 4. References: .......................................................................................... 24 Section 5. Standard City Contract and Insurance Requirements:.....................24 Section 6. Addenda Acknowledgement: ........................................................ 24 CostProposal ......................................................................................................... 30 SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -N0. 2024-15- 5/28/2024 Section 1: Approach, and Scope of Work SGD Enterprises DBA Four Seasons Landscaping has reviewed the entire RFP to ensure that we have the full capacity to properly handle a contract of this size. Four Seasons Landscaping understands the high level of quality that the City of Rosemead is requesting. The City of Rosemead consists of about 5 square miles of land. There is an approximate population of 50,000 residents. These residents deserve to have their city glisten all across their city. Additionally, the City offers a high level of police, fire, animal control, medical aid, building and safety, street lighting, zoning, housing and community development, street improvements and recreational programs. In putting this RFP out to bid, the City is understandably looking to pair with a contractor that can ensure the highest level of service to maintain and exceed the already high-quality landscape and parks maintenance. Four Seasons Landscaping has a clear understanding of the scope of work to be done. It will include but will not be limited to maintenance services for Rosemead owned property. The contractor will also be responsible for landscape and maintenance. The contract also includes a high level of irrigation knowledge and the ability to maintain all the timers throughout the property and be responsible for fixing and maintaining the irrigation system. In order to properly complete the scope of work, we believe we will need to have a minimum staff of 7 employees devoted to this contract. This will include 5 landscapers, 1 irrigator, 1 weekend worker and 1 office project manager. Four Seasons will be able to provide ample office support to facilitate work in the field and coordination and communication with city staff. Further details on staffing will be discussed later in this proposal. Mowing Crew: This crew will be responsible for mowing all turf in the contract. They will follow all the correct provisions of mowing required by this contract with the required mowers. We will use mulching mowers when possible. All blades will be sharpened every quarter to ensure the highest level of cutting. All grass clippings will be mulched. All warm turfgrasses will be cut at 2". Hybrid Bermuda will be cut at Y4". Cool season turfgrasses will be cut at 2" throughout the year. All mowers will be thoroughly cleaned prior to arrival on site. This crew will operate with ride on and walk -behind mowers. This crew will see to all turf care needs throughout the year as listed in the RFP to maintain beautiful and safe turf. Our staff is thorough trained to operate aerators, dethatchers, and all equipment needed for renovations. Landscaping Crew: This crew will be responsible for maintaining all grounds. A big priority is to prevent weeds at all costs. This crew will be responsible for all maintenance related activities. All areas will be properly trimmed, pruned, edged, and weeded. Additionally, all hard surfaces will be inspected and maintained in clean condition. We will dispose of all trash or unwanted 4 SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -NO. 2024-15- 5/28/2024 material. We will make sure the plants thrive and receive the proper amount of irrigation. All trees under 12 feet will be properly pruned according to ANSI 9000 standards. We will make sure no tree interferes with any right of way and gives all the proper clearances to pedestrians and vehicles. Additionally, all planter areas will be trimmed to maintain the most natural and healthy look while maintaining the neatness of the area. Weed control is a top priority. We implement all necessary steps of herbicide application to get rid of unwanted weeds throughout the year. We also will remove human/animal waste, glass, or any other objects that could be harmful to human life. Drainage will also be kept free of any obstruction and debris. These crews will make sure to adhere to all safety protocols by wearing safety vests when working in the right of way. We will report any issues to the City when and if needed. Annual rose maintenance will be handled by this crew as well as seasonal fertilization. Irrigator: This crew will be responsible for the irrigation systems in the areas. They will work hand in hand with our other crew to constantly be on top of the systems. The crew in the field will notify them immediately of any breaks in the system to which they will be immediately dispatched. We will have them visit all the controllers throughout the month and ensure that all the stations are being properly irrigated. Our irrigator will also be responsible for all irrigation management for this contract including but not limited to inspection of all the systems on a routine basis, adjusting all timers at the appropriate times and seasons, and making any necessary repairs. All systems will be shut off in preparation for upcoming inclement weather. We will ensure that there is always proper coverage to the system, minimum runoff, elimination of hazardous conditions and prevention of flood irrigation. Our teams will work by going timer to timer and checking for breaks in the system and ensuring that there is proper coverage. Supervisor: We will have one supervisor who will oversee the entire process. He/she will make their rounds throughout the area visiting all the locations to ensure the maintenance is exceeding expectations. He/she will work with the crew leaders of each crew on training and safety. The supervisors will also work with the City representative in order to ensure that they are fully satisfied with the work being done. He/she will also prepare all daily and monthly reports and facilitate appropriate levels of communication. Please note that if Four Seasons receives this contract award, we will be looking to add individuals to our team who are from the City of Rosemead area. We would love to work with individuals who want to take pride in helping their City look the best it can be. We will specifically try to hire individuals who have suffered job loss due to the pandemic or other recent problems. 5 SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -N0. 2024-15- 5/28/2024 Quality Control: Four Seasons Landscaping adopts a family-oriented approach to our services. Each site we maintain is treated with the same level of dedication and excellence that we would provide for our own family members. This ensures that our clients receive the highest quality of service, reflecting the standards we would expect in our own backyard. The scope of this contract encompasses a wide array of assets, each requiring meticulous planning and personalized care. Our company owners personally oversees the execution of our services to ensure that every location receives the attention and expertise necessary to excel. Four Seasons Landscaping's number one priority is safety. Our foremen and supervisors meet with their respective teams daily to ensure that everyone is following a strong code of safety. This includes all PPE and any related equipment. We train our employees how to handle all weather conditions and specifically the high heat conditions which are prevalent in Southern California. We hold training sessions with all employees who will be handling and using any type of machinery so they will be properly trained to use it safely. All employees assigned to the project will always wear company uniforms with the company name and the name of the individual employee. We also train our employees how to properly employ the WATCH manual to safely work in a right of way with the proper traffic control. As part of the performance of the work to be performed, Four Seasons Landscaping we will be operating out of a local office in Van Nuys. Our office is located at 14937 Delano St. Van Nuys, CA 91411. Our office representative will have full authorization to handle all calls during both normal hours and after hours and will have the resources to deal with the specific type of call. By having an office location in the county, we will be able to handle all calls and all situations in a very timely and efficient manner. We will ensure that we have a quick response time in the event of any notice of emergency. Our representatives will be available 24/7. We will also have representatives ready to perform an inspection with any City representative within notice. Four Seasons maintains all permits and licenses necessary in order to perform this contract. We have the following licenses in good standing: C27/D49/C61. We also have all necessary qualified applicator licenses and all necessary pest control licenses. We also have arborists on staff who belong to the ISA. DIR# 1000594916. We understand that this contract is extremely detailed and requires great attention to detail. Therefore, we will have appropriate and ample staff working to ensure this happens. We will have schedules written on a daily and monthly basis or more frequently if desired. We want to keep the properties as clean as possible. Additionally, we will adhere to cleaning in compliance with every noise ordinance in place. Our goal is to contribute to making the property a beautiful place to live without disturbing any of the residents. We will aim to cause the least amount of disturbance while providing the highest level of service. 'I SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -N0. 2024-15- 5/28/2024 Rain or shine, Four Seasons Landscaping works. We know how to get the job done regardless of the elements and we will work with the weather conditions as they are. In extreme inclement weather we will communicate with the city that we will not perform any work that could put any of our crew in danger. We understand that drainage is crucial to ensure city sites are protected as much as they can from excessive water. We will work with the city to inspect known problematic areas. As mentioned previously, our goal is to provide the highest level of service. Our specific levels of maintenance include turf, shrub, groundcover areas, drainage structures and hard surface areas. We include mowing, pruning/trimming of turf, shrubs, and groundcover. Weed control is a top priority. Our first method is to mechanically remove weeds and if that is not proving effective, we will then only speak to the city about chemical methods. We implement all necessary steps of herbicide application to get rid of unwanted weeds throughout the year. We also will remove human and/or animal wastes, glass, or any other objects that could be harmful to human life. Drainage will be kept free of any obstruction and debris. In regards to weed and pesticide control, we will submit a list of all herbicides and pesticides we plan on using for the contract to the city. We will adhere to all labels and instructions of any chemical. Our biggest priority is to value the health and safety of the inhabitants of the City. All chemicals will be applied only at the specific and appropriate times. All spraying will be done by the applicator with Q.A.L. Four Seasons Landscaping is well equipped to deal with all irrigation issues. We are knowledgeable about dealing with all types of sprinklers, rotors, hunters, valves, lateral lines, main lines, timers, meters, and backflows. We have irrigators who have been trained to fix any type of break in the system in a timely and efficient manner. Our irrigators will also be responsible for all irrigation management for this contract including but not limited to inspecting all the systems on a routine basis, adjusting all timers at the appropriate times and seasons, and making any necessary repairs. Due to our reputation in the industry, we have made many valuable relationships with wholesale irrigation distributors and can get parts at discounted prices. Our biggest priority will also be water conservation. We want to make sure ABSOLUTELY NO WATER IS WASTED. Any breaks in the system will be quickly repaired to prevent any loss of water. All systems will be shut off in preparation for any upcoming inclement weather. We will ensure that there is always proper coverage for the system, minimum runoff, elimination of hazardous conditions and prevention of flood irrigation. All planter areas will be trimmed to maintain the most natural and healthy look while maintaining the neatness of the area. We will mow and prune all according to the necessary schedules outlined in the RFP. We will make sure no tree interferes with any right of way and provides all proper clearances for pedestrians and vehicles. In the appropriate seasons, we will add the proper fertilizer to all planter and grass areas. 7 SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -NO. 2024-15- 5/28/2024 We understand that the many residents call these areas home and taking care of all the grounds will be of utmost importance. Our goal is to make sure these lands shine. We want anyone who visits or lives here to be able to appreciate a fully cleaned and maintained property. We will follow all provisions of keeping a high attention to detail to necessary work illustrated in the RFP that not only keeps these facilities aesthetically beautiful as well as safe. Many of the grounds are surrounded by brush that will be abated to ensure a peace of mind throughout all seasons. We appreciate The City of Rosemead's emphasis on the implementation and interpretation of delivering the highest product possible. We assure you that our team is well-equipped to deliver the quality results you require. At Four Seasons, we take great pride in adhering to industry standards and best practices. Our experienced landscapers are skilled and trained, ensuring that they possess the necessary knowledge and expertise to effectively implement and interpret the necessary work to be done. We are confident that our commitment to professionalism, adherence to industry standards, and dedication to customer satisfaction make us the ideal partner for your landscape work requirements. In regards to customer service and quality control, we understand the importance of maintaining open lines of communication with our clients. We are committed to working closely with the City to develop a customized management plan that meets your specific needs. Our team will provide regular updates on the landscaping and irrigation under our care and recommend appropriate actions to preserve the beauty of your landscape and the condition of your irrigation infrastructure. Our safety protocol extends beyond the use of specific equipment. It encompasses comprehensive risk assessment, ongoing safety training, regular equipment maintenance, and adherence to local, state, and federal safety regulations. We promote a safety culture within our organization, emphasizing the importance of situational awareness, communication, and the empowerment of our team members to identify and mitigate potential hazards. Additionally, we carry comprehensive liability insurance coverage, including workers' compensation, to protect our employees, clients, and properties in the unlikely event of an incident. The safety of our team, your property, and the community is our utmost priority. By implementing rigorous safety protocols and maintaining a strong commitment to safety, we ensure a smooth and secure tree care process. We prioritize customer satisfaction and aim to address any concerns or issues promptly and professionally. 1. Complaint Handling: • We understand that complaints can arise from various sources, including the public. We have established a dedicated customer service department to effectively handle complaints. I SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -N0. 2024-15- 5/28/2024 • When a complaint is received, our customer service team diligently listens to the concerns, documenting all relevant details. We strive to respond promptly, usually within 24 hours, acknowledging the complaint and providing an estimated timeframe for resolution. • We investigate the complaint thoroughly, working closely with the complainant to gather all necessary information. This may involve site visits, discussions with our team members involved in the project, and reviewing any supporting documentation or evidence. • Once we have gathered all the facts, we take appropriate actions to address the complaint. This may include remedial measures, corrective actions, or communication to clarify any misunderstandings. We maintain open lines of communication with the complainant throughout the process, providing regular updates until the complaint is resolved to their satisfaction. 2. Damage Claim Handling • While we take all necessary precautions to minimize the occurrence of damages, we understand that incidents can happen. If we receive a damage claim from a member of the public, we handle it with utmost care and professionalism. • Upon receiving a damage claim, we promptly initiate an investigation to assess the validity of the claim. Our team gathers relevant information, including photographs, documentation, and witness statements, to determine the cause and extent of the alleged damage. • We work closely with the claimant, maintaining open lines of communication and addressing any concerns they may have. We may also involve our insurance provider, if necessary, to ensure proper coverage and timely resolution. • Once the investigation is complete, we provide a detailed response to the claimant, outlining our findings and proposed resolution. If the claim is determined to be valid, we take full responsibility and initiate the necessary actions to rectify the damage promptly and fairly. • Throughout the process, we strive to maintain transparency, professionalism, and empathy when dealing with damage claims. Our goal is to reach a satisfactory resolution that addresses the concerns of the claimant and preserves our commitment to quality service. We view complaints and damage claims as opportunities to learn and improve. We value feedback from the public and are committed to continuous improvement in our processes, training, and operations. By actively listening, investigating diligently, and responding appropriately, we aim to uphold our reputation for exceptional customer service. We have a strong company landscaping and irrigation training program, as well as a safety training program, resources utilized plan, initial training plan, and continuing training plan. We recognize the importance of investing in the professional development of our team members to ensure their expertise, competence, and commitment to safety. r7 SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -N0. 2024-15- 5/28/2024 (1) Internal Landscaping and Irrigation Program: • Our company places a strong emphasis on maintaining a highly skilled workforce. We have developed an internal landscape maintenance and irrigation training program to continually enhance the knowledge and skills of our team members. • Our training program covers a wide range of topics, including mowing, pruning techniques, proper tree care practice, irrigation repairs, pest and disease management, and industry best practices. • We have dedicated trainers who are experienced arborists themselves, providing comprehensive training sessions that blend theoretical knowledge with practical hands-on exercises. • The training program includes both classroom -style sessions and field training, allowing our team members to gain practical experience in various tree care scenarios. • We regularly review and update our training materials and curriculum to incorporate the latest research findings, industry advancements, and changes in regulations and safety standards. • Our training program aims to foster a culture of continuous learning and professional growth, empowering our team members to deliver exceptional landscape maintenance services based on the most up-to-date practices in landscaping. (2) Safety Training Program • Safety is a fundamental pillar of our operations. We have developed a comprehensive safety training program to ensure that our team members are equipped with the knowledge and skills necessary to work safely in diverse environments. Our safety training program covers a wide range of topics, including hazard identification, proper use and maintenance of equipment, fall protection, electrical safety, personal protective equipment (PPE) usage, emergency response procedures, and traffic control measures. We utilize a combination of internal training resources, external safety training programs, and industry -specific safety guidelines and regulations to develop a robust training curriculum. • Our initial training plan involves an intensive onboarding process for new team members, which includes comprehensive safety training specific to their roles and responsibilities. This ensures that they are well-prepared to work safely and effectively from the outset. We conduct regular safety training sessions and refreshers to reinforce safety protocols, provide updates on new safety practices, and address any emerging safety concerns or regulations. Our safety training program includes opportunities for hands-on practice, simulations, and scenario -based exercises to enhance practical skills and decision-making abilities in real- world situations. 10 SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -N0. 2024-15- 5/28/2024 • We maintain a record of all safety training completed by our team members, ensuring compliance with applicable regulations and demonstrating our commitment to ongoing safety education. We view training and safety as a continuous process. We are committed to providing ongoing professional development opportunities to our team members, including participation in industry conferences, workshops, and specialized training courses. Our goal is to ensure that our team members are equipped with the latest knowledge, skills, and safety practices to deliver exceptional services while prioritizing their well-being and the safety of our clients and the public. Four Seasons Landscaping carefully examined the entire RFP to ensure that we are capable of performing the contract at the highest level of performance and customer satisfaction. We believe we have a plan, a methodology, the resources and the people and we will be able to achieve our goal of giving The City of Rosemead superior service. Preliminary Work Schedule See below a suggested work schedule with activities and their frequencies. General can Up Daily Dairy Daily Daly Daily Dairy Daily Dant Dairy Dairy Daily Daily Weed Control Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Park Inspections Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Daily Moving Weekly Weekly Weekly Weekly Weekly Weekly Weekly Welty Weekly Weekly Weekly Weekly .Edging Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weeky Shrub and Ground Cover Can Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly ,Tree Care Weekly Weekly Weekly Weekty Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly 'Shrub Care Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Drainage Maintenance Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Irrigation Maintenance Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Weekly Slope Care Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Manthty Monthly Monthly Pest Management and Disease Control Monthly Monthly Monthly Motlty Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Irrigation Inspection Monthly Monthly Monthly Mothty Monthly Monthly Monthly Monthly Monthly Monthly I Monthly Monthly Turf Fertilization ix ac ix Rose Fertilization u ix ix Turf Aeration ix ix Dethatching ix Overseeding ix ix 11 SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -N0. 2024-15- 5/28/2024 Section 2. Project Team, Key Personnel and Resumes SGD Enterprises DBA Four Seasons Landscaping is a family run business that was started in the late 1980's by Stephen Darrison. We are a C corporation. We were incorporated in California on 8/17/90. We service all aspects of landscaping including maintenance, tree trimming, irrigation, and landscaping upgrades. Our primary focus is landscaping for municipalities, apartment complexes, high-end residential, cemeteries, schools, hotels, HOA's, commercial spaces and district -owned property. We work throughout the state of California with over 75 employees from San Diego to San Francisco. We are well equipped to do any type of landscaping job as we have been in the industry for over 37 years and have all the necessary experience, personnel and equipment to handle anything landscaping -related. With over 30 vans in our fleet (including maintenance trucks, irrigation trucks, aerial trucks and dump trucks), we can approach any situation correctly and safely. We have experienced diverse foremen and office staff who have been in the landscaping industry for over 30 years who have vast knowledge of maintenance, irrigation systems, installations, and tree trimming. A job such as this would be right up our alley. We annually do over 10 million dollars of business and have formed many long-term relationships with our clients. We have no negative history or lawsuits to disclose. 12 SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -N0. 2024-15- 5/28/2024 Staff Chart At the heart of our esteemed landscape company's structure lies a meticulously crafted staff chart, outlining the various roles and responsibilities within our organization. We recognize the significance of transparency and clarity, especially when collaborating with esteemed city agencies like yours. This chart below serves as a testament to our commitment to organized project management and exemplifies the collaborative spirit that defines our company culture. As you delve into the intricacies of our workforce, you will gain valuable insights into the expertise that propels our mission forward. Each team member plays a distinct and crucial role, contributing to the overall success of our endeavors. We are excited to share this staff chart as a reflection of our professionalism and dedication to delivering exceptional landscape solutions. r� Steve Darrison: President x Ethan Darrison mnaajnccees Accounts Payroll Payable Le Manager Development `� Tree Trimmer `� HK ""'" Senior Manger Manager Lead Generation Assitant Manger Marketing Training sales Manager Recruiting 13 SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -NO. 2024-15- 5/28/2024 STEPHEN DARRISON PRESIDENT & OWNER SGD Enterprises dba Four Seasons Landscaping EDUCATION Stephen Darrison is a highly skilled and knowledgeable professional with over 37 years of experience in the landscaping and tree Yeshiva University maintenance industry. As the founder, president and owner of SGD New York, NY Enterprises, he has played the leading role in establishing and BS, Finance expanding the company. He possesses a strong background in arboriculture, business management, and client relations. He is committed to delivering outstanding service, ensuring safety, and LANGUAGES maintaining the highest standards of quality. English Spanish SKILLS & KNOWLEDGE • Comprehensive understanding of landscaping, tree maintenance an arboricultural practices • Strong business acumen and strategic planning abilities • Excellent leadership and team management skills • Proficient in project management and resource allocation • Dedicated to safety, compliance and quality assurance • Strong client relationship management capabilities PROFESSIONAL EXPERIENCE SGD Enterprises dba Four Seasons Landscaping Van Nuys, CA 1986 - Present Founder, President & Owner • Oversees all aspects of company operations, including strategic planning, business development, and project management. • Oversees financial management, budgeting and resource allocation. • Provides leadership and guidance to a team of arborists and support staff, fostering a culture of excellence, safety and professionalism. • Develops and maintains relationships with clients, ensuring exceptional customer service and satisfaction. • Drives business growth through effective marketing strategies and client acquisition initiatives • Ensures compliance with industry standards, applicable regulations and safety protocols. • Maintains up-to-date knowledge of advancements in arboriculture, tree care practices and industry trends. 14 SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -NO. 2024-15- 5/28/2024 EYTAN DARRISON VICE PRESIDENT SGD Enterprises dba Four Seasons Landscaping EDUCATION Eytan Darrison is a dynamic and results -driven leader with extensive experience in tree maintenance and arboriculture. As the Vice Yeshiva University President of SGD Enterprises, he plays a critical role in the strategic New York, NY development and operational management of the organization. He has BS, Finance a strong background in arboriculture, business development and client relations. His commitment to excellence, safety and customer satisfaction is key to the company's success. LANGUAGES PROFESSIONAL EXPERIENCE English Conversational Spanish SKILLS & KNOWLEDGE • Comprehensive understanding of landscaping, tree SGD Enterprises dba Four Seasons Landscaping Van Nuys, CA 2018 -Present Vice President Responsibilities: maintenance and arboricultural I • Collaborate with the executive team to develop and implement practices • Strong business acumen and strategic planning abilities • Excellent leadership and team management skills • Proficient in project management and resource allocation • Dedicated to safety, complian and quality assurance • Strong client relationship management capabilities strategic initiatives, business plans and growth strategies. • Oversee the day-to-day operations of the company, ensuring efficient workflow, quality control and adherence to industry standards. • Lead and manage a team of professionals, providing guidance, training and support to foster a culture of collaboration, achievement and excellence. • Cultivate and maintain relationships with key clients, partners and stakeholders, ensuring outstanding customer service and satisfaction. • Drive business development efforts, including identifying new opportunities, cultivating leads and securing contracts. • Ensure compliance with safety regulations, industry standards and environmental guidelines. • Stay up-to-date with industry trends, advancements and best practices, incorporating all into company operations. • Collaborate with cross -functional teams to optimize resource allocation, enhance operational efficiency and achieve organizational goals. 15 SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -N0. 2024-15- 5/28/2024 Key Sta Luis Rangel (Head Supervisor): Head foreman. Luis has been with Four Seasons for over 20 years. He is responsible for overseeing all of the landscaping operations and assisting with training and quality assurance. He has full knowledge of landscape maintenance operations and planting. Address is 14937 Delano Street Van Nuys, CA 91411. Telephone number is 323-658- 1047. His email is sgd@sgdent.com. Ela Fernandez (Accounting): Oversees all financial activity for the company. Ela is responsible for all payroll processing reports, generating accounts receivable and payables, and focusing on prevailing wage requirements. Address is 14937 Delano Street Van Nuys, CA 91411. Telephone number is 323-658-1047. Her email is sgd@sgdent.com. Jonathan Rosenberg (PEST Control and OAL): Jonathan holds the qualified applicator license and oversees all pest control. Address is 14937 Delano Street Van Nuys, CA 91411. Telephone number is 323-658-1047. His email is jrosenberg@sgdent.com. Brian Peck (ISA Certified Arborist): Brian holds the arborist license and oversees all tree work. Address is 14937 Delano Street Van Nuys, CA 91411. Telephone number is 323-658-1047. His email is sgd@sgdent.com. Andres Rivera (Irrigator): Head irrigator. Andres has been with Four Seasons for over 5 Years. He is responsible for overseeing all of the irrigation and assisting with training and quality assurance. He has extensive knowledge of maintenance, irrigation, tree trimming and planting. Address is 14937 Delano Street Van Nuys, CA 91411. Telephone number is 323-658-1047. His email is sgd@sgdent.com. A.D. Aleman (Business Development/Project Management): A.D.'s primary focus is on cultivating meaningful connections and nurturing partnerships with clients and government agencies. He facilitates the seamless initiation of projects and overseeing their efficient execution. Address is 14937 Delano Street Van Nuys, CA 91411. Telephone number is 323-658- 1047. His email is AD@sgdent.com. Minimum Staffina/Crews As mentioned previously, the minimum staffing that we feel is necessary is 7 individuals devoted to this contract. We believe that this is the only way to properly give the property the service that it needs. 5 of the crew will be devoted to landscaping maintenance, 1 of crew for irrigation, and 1 supervisor who will oversee the entire project. In addition, office staff will be dedicated to the success of this contract. The following is a brief discussion of how we anticipate our crew will operate: 16 SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -N0. 2024-15- 5/28/2024 Mow crews: 1 crew of 2 split between parks and other turf Detail Crews: 1 crews of 3 Irrigation: 1 full time Project Manager: 1 full time Weekend work: Crew of 1 Section 3. Company Qualifications We believe that Four Seasons Landscaping is uniquely able to handle a contract of this scope. We are a family business that has been in existence for over 37 years. We give individual attention to all of our clients and treat them like our own family. Employees in our company love to work for us and turnover is rare. We create an environment that is warm and a great place to work. If awarded the contract, we will treat the job as if it is in own backyard or neighborhood and we will give everything we have towards it. Four Seasons Landscaping is very involved in giving back to the community. Stephen and Eytan Darrison have donated millions of dollars to their communities. Whether its Houses of Worship, schools and/or nonprofit organizations, no one is ever turned away. Both Darrisons have served on the boards of many organizations and have given not just money but also time to help those in need and to better serve the community. We have dedicated our time and efforts in order to make this world a better place. We fully intend to continue our philanthropic efforts in the Los Angeles area. We understand the importance of having sufficient financial resources to fulfill contractual obligations. Four Seasons has a strong financial foundation, enabling us to undertake projects of varying scales and complexities. We have a solid track record of meeting financial commitments on past contracts, and we possess the resources to ensure smooth project execution. Financially, Four Seasons Landscaping is very healthy and strong. We have amazing relationships with banks, brokers, and sureties. We have a strong bonding capacity. We hold over $3 million in capital. We have not been involved in any litigation nor been fired from any job. We are in great standing to undertake this job. Our company recognizes the significance of meeting project deadlines. We have a proven track record of delivering projects within the required or proposed delivery schedule, considering our existing business commitments. We employ effective project management strategies, including efficient resource allocation and proactive scheduling, to ensure timely completion of all tasks. We are uniquely able to handle contracts of all sizes. Throughout our history, Four Seasons has always been a business filled with integrity. We have always been in good standing with any and every agency that we have worked with. We have 17 SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -NO. 2024-15- 5/28/2024 never been involved in any litigation, arbitration etc. We have never been assessed any liquidated damages and we have always finished every contract in a timely manner. Due to our robust amount of working capital, we can invest in our company including our employees, equipment, and vehicles. We comply with all applicable laws and regulations, ensuring that we are eligible to receive an award. We possess the necessary licenses, permits, and certifications required for landscape maintenance, tree trimming and removal services. Our team consists of qualified and experienced landscapers who possess the necessary organizational structure, technical skills, and operational controls to effectively execute the proposed contract. SGD Enterprises is in good standing with the California Secretary of State's Office. We are also in full good standing with the CSBL, DIR and all other agencies. We are not debarred, suspended or ineligible to contract by any federal, state, or local public agencies. Four Seasons Landscaping understands that, under the contract, they will be responsible for ensuring that their staff is fully knowledgeable and trained for all aspects of this contract. Additionally, Four Seasons Landscaping will be paying their staff the appropriate prevailing wages as per the California Code Article 2 Section 1770 through 1780 inclusive Article 5 Section 1810 through 1861 inclusive. Four Seasons Landscaping has bookkeepers fully trained in public works who understand all the required laws and responsibilities that are related to prevailing wages. We can take on a local or a statewide contract and ensure that it is fulfilled correctly and efficiently. We have completed scopes of all sizing ranging from $500 to $10 million. We have the equipment, vehicles, and manpower to ensure success. We have worked with many public work agencies throughout the state which demonstrates our experience. Listed below are some of our highlightable projects from the last several years, showing all phases of landscaping. Satisfactory Record of Performance Our past performance speaks to our commitment to excellence. We have successfully completed a multitude of projects, including tree trimming and tree removal services, to the satisfaction of our clients. We invite you to review our references and project portfolio, which demonstrates our ability to consistently deliver high-quality services while adhering to safety and industry standards. We recognize that adhering to schedules is crucial to keeping projects on track. Our experienced team excels in meticulous planning, timely execution, and efficient management to ensure that milestones and deadlines are met consistently. We understand that time is of the essence, and we take great care in respecting and fulfilling all project timelines and budgets. iE3 SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -N0. 2024-15- 5/28/2024 Similar Services • Arcadia Unified School District: Melinda Williams, Maintenance Manager. 150 S. 3rd Ave Arcadia, CA 91006 626-506-8585 mwilliams@ausd.net Job: Bid No. 500:22-23, LANDSCAPING SERVICES FOR DISTRICT SITES. Four Seasons Landscaping was awarded a contract for $401,000. Work includes full maintenance services and tree trimming at 14 school locations throughout Arcadia, CA. Contract is from 7/1/2022-6/30/2023. Extension year one was already renewed. Bonded 100% • City of Oxnard: Brandon Lopez, Project Manager, 805-393-3011, 305 W 3rd St, Oxnard, CA 93030. brandon.lopez@oxnard.org. Landscape services for CFD -5 Riverpark. Four Seasons was awarded the contract of $1,085,414 annually. Work included maintenance of 7 parks, parkways, medians and detention basins throughout the property spanning over 300 acres. 11/9/2023 -Ongoing. • City of Beverly Hills: Alley tree and weed abatement services. Colonel James Burnley, Solid Waste Manager, 310-285-2475. jburnley@beverlyhills.org. 345 Foothill Rd, Beverly Hills, CA 90210. Contracted with the City on a frequency of 2-3 times a year to service 260 alleys: Remove all vegetation growing on City property or in the public right-of-way in the alleys, including weed abatement. Trim all trees to a minimum vertical clearance of 15 feet minimum height and cut all trees, bushes and hedges protruding into public right-of-way back to the private property line. $1,181,700. 3 year started 7/1/2023 • City of Beverly Hills: Burton Way Maintenance: David Garrard, Park Maintenance Bureau, 310-678-1150. dgarrard@beverlyhills.org. 345 Foothill Rd, Beverly Hills, CA 90210. Contracted to fully service the newly installed bioswale median on Burton way from Rexford Dr. to Oakhurst Dr. Annual $98,220. 1/4/2024 -Ongoing. 4 year contract. • City of Calabasas, Bellagio HOA: Edgar Hernadez, Landscape Maintenance Head. 818- 912-7083. ehernandez@cityofcalabasas.com. 100 Civic Center Way, Calabasas, CA 91302. Landscape maintenance of this HOA includes turf care, slope care, and full irrigation in a very affluent and high visibility area. Annual contract: $147,400. 12/7/2023- Ongoing. • Forest Lawn Cemeteries: Refugio Gil, Maintenance Director, 1712 S. Glendale Ave Glendale, CA 91205. 714-484-2075 rgil@forestlawn.com. We are responsible for doing the tree trimming and tablet trimming at all 5 of the Forest Lawn Cemeteries throughout California. We have 28 workers onsite daily weed whacking and ensuring that their parks look as beautiful as possible. In addition, we have done tree trimming for them for over 20 years and done millions of dollars in sales for them. When we were first approached to do business with them, we went to all of the cemeteries and look at their current tree conditions and how long it would take to trim all of their tablets. Annual Price: $3,000,000 FFJ SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -N0. 2024-15- 5/28/2024 • State of Ca, Dept. of State Hospitals- Ryan Barden, Maintenance Manager, 562-846- 5127. 11401 South Bloomfield Ave, Norwalk Ca. 90650. ryan.barden@dsh.ca.gov. Weed abatement, weekly maintenance including mowing, edging, cleaning and weeding. $89,700. 7/1/2023-0ngoing • Riverside National Cemetery. Adam Lowery, Maintenance Director, 22495 Van Buren Boulevard, Riverside CA 92518 503-789-8929 adam@valleyscapes.net. We were hired as a subcontractor to mow all the lawn areas around the tablets and do weed abatement of over 290 acres of property daily. We worked there for over 3 years every single day. We had a large operation out there with all different types of mowers in order to complete the process. When we were approached for the contract, we went out to the cemetery daily for over two weeks to scout out the area and get a better understanding of how we would approach the contract. $600,000. 1/1/2016-1/1/2018. • Altadena Library District: LANDSCAPING & GARDENING SERVICES. Jonathan Arevalo, Facilities Manager. 626-798-0833, ext.110. jarevalo@altadenalibrary.org. 600 E Mariposa St, Altadena, CA 91001. Landscape maintenance of the Altadena and Bob Lucas Memorial Libraries for a combined 37,700sf of landscape area. $24,000 annual. 3 year contract with 2 one year optional extensions. Started 9/15/2023 -Ongoing • Over 100 multifamily apartments services, $21MM/year 20 SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -NO. 2024-15- 5/28/2024 Equipment Inventory List Four Seasons Landscaping understands that The City of Rosemead is requiring a fully operational and high-quality equipment fleet. We understand this requirement and are fully prepared and able to accommodate this. Four Seasons Landscaping has a full fleet of new vehicles including transits, F250's, F550's Chipper Trucks, Chippers, Aerial trucks, Stump grinders. Bobcat, Dingo and various other construction equipment. Our equipment undergoes regular maintenance and inspections to guarantee optimal functionality, and we can scale our resources based on project requirements. We are fully prepared to meet all and any electric equipment requirements. All necessary equipment is stored in the work vehicles. Extra and special items are kept out our company facility. Some of our landscaping equipment includes: • STIHL FS 94R String Trimmers • STIHL HAS 66 Hedge Trimmers • STIHL FC 91 Edgers • Husgvarna Electric Blowers • STIHL HT 131 Pole Pruners • All other mechanical tools snxl f$9d0. Sbngttimmers snHL H0.5 b6 XeEBe STlxl iC 9l EEBeR Trimmers xuyama Ek Blowers 21 SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -NO. 2024-15- 5/28/2024 e%mart Cwnmertial 21 V- e%mark Commerda130 Series(nec 1 e%mark Shris E-Serks e%maA TuRTracer, SXries 22 SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -N0. 2024-15- 5/28/2024 Ford Transit F550 F250 Four Seasons will confirm with the City our inventory list prior to the start of the contract. 23 SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -NO. 2024-15- 5/28/2024 Section 4. References: 1. Arcadia Unified School District: Melinda Williams, Maintenance Manager. 150 S. 3rd Ave Arcadia, CA 91006 626-506-8585 mwilliams@ausd.net Job: Bid No. 500:22-23, LANDSCAPING SERVICES FOR DISTRICT SITES. Four Seasons Landscaping was awarded a contract for $401,000. Work includes full maintenance services and tree trimming at 14 school locations throughout Arcadia, CA. Contract is from 7/1/2022- 6/30/2023. Extension year one was already renewed. Bonded 100% 2. City of Oxnard: Brandon Lopez, Project Manager, 805-393-3011, 305 W 3rd St, Oxnard, CA 93030. brandon.lopez@oxnard.org. Landscape services for CFD -5 Riverpark. Four Seasons was awarded the contract of $1,085,414 annually. Work included maintenance of 7 parks, parkways, medians and detention basins throughout the property spanning over 300 acres. 11/9/2023 -Ongoing. 3. City of Beverly Hills: Alley tree and weed abatement services. Colonel James Burnley, Solid Waste Manager, 310-285-2475. jburnley@beverlyhills.org. 345 Foothill Rd, Beverly Hills, CA 90210. Contracted with the City on a frequency of 2-3 times a year to service 260 alleys: Remove all vegetation growing on City property or in the public right-of-way in the alleys, including weed abatement. Trim all trees to a minimum vertical clearance of 15 feet minimum height and cut all trees, bushes and hedges protruding into public right-of-way back to the private property line. $1,181,700. 3 year started 7/1/2023 Section 5. Standard City Contract and Insurance Requirements: Four Seasons Landscaping agrees with all of the terms of the standards of the city contract and complies with all of the insurance requirements. Section 6. Addenda Acknowledgement: We acknowledge all 3 addendums issued. 24 MAYOR: STEVEN LY MAYOR PRO TEM: SAN AR WA COUNCIL MEMBERS: MARGARET CI PGLLV LOW SEAN DANG City of I9semead 8838 E. VALLEY BOULEVARD ROSEMEAD, CALIFORNIA 91770 TELEPHONE (626) 569-2100 FAX (626) 307-9218 ADDENDUM NO.1 To all prospective Contractors under Request For Proposal No. 2024-15 The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP Documents and any previously issued addenda remain in full force and effect, except as modified by this Addendum, which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal. 1. Proposal Submittal Deadline The Proposal submittal deadline has been changed as noted herein, and modifies the deadline stated in the RFP. The new Proposal submittal deadline is 10:30 am on May 23, 2024. 2. Acknowledeement of Addendum No. 1 Each proposer shall acknowledge receipt of this addendum in their submitted proposal. Failure to provide such acknowledgement shall render the proposal as non-responsive and subject to rejection. If you have already submitted a response, this addendum will invalidate your response and you must submit a new response before the due date specified. Except for the changes noted above, all other requirements and provisions of the originally issued Request for Proposal shall remain in effect. Danielle Garcia Public Works Fiscal and Project Manager Issued May 20, 2024 I ACKNO-W—LE�DGE� RECEIPT OF ADDENDUM NO. 1 (/ SGD Enterprises DBA Four Seasons Landscaping Bidder's Signature Company MAYOR: SnWNLY MAYOR PRO TEM: SAmm AR wA COUNCIL MEMBERS: MARGA CLARK Poua Low SEAN DANG City of 1psemead 8838 E. VALLEY BOULEVARD ROSEMEAD, CALIFORNIA 91770 TELEPHONE (626) 569-2100 FAX (626) 307-92 18 ADDENDUM NO.2 To all prospective Contractors under Request For Proposal No. 2024-15 The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP Documents and any previously issued addenda remain in full force and effect, except as modified by this Addendum, which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal. 1. Proposal Submittal Deadline The Proposal submittal deadline has been changed as noted herein, and modifies the deadline stated in the RFP. The new Proposal submittal deadline is Monday, May 27, 2024, at 5:00 PM. 2. RFP Revision (Section's G & H) Section G of the RFP document is hereby revised to include thefollowing: Minimum Oualifications and Reference Contact Information a. Contractor's Licenses The Contractor shall possess a valid, current and in good standing California Class C-37 Contractors License issued by the California State Contractor Licensing Board. A copy of the contractor's license number and date of expiration shall be included in the submitted Proposal. Failure to produce and possess the specified license will render the Proposal non-responsive. Contractor is required to have in full force and affect all licenses and permits required by applicable laws. b. Qualified Personnel Provide a brief resume for each of the key persons proposed to work on this project. Credentials of corporate executives or firm principals are not necessary unless these individuals will play an active role in the proposed project. Any key sub -contractors proposed should be identified, and information on their respective role in the project should be included. Page 1 of 3 ADDENDUM NO.2 RFP NO. 2024-15 LANDSCAPE MAINTENANCE SERVICES All applications of herbicides or pesticides shall be performed under the direction of a California Licensed & Certified Pest Control Specialist. All safety precautions shall be taken in the handling and application of chemicals as stated on manufacturer's labels. All areas where chemicals are to be used are to be posted during and after until areas are dry to the touch, at which time the signs are to then be removed. The Contractor is to comply, at all times with requirements for hazardous communications programs. Pest control specialists shall be trained and supervised in the safe application, storage, and disposal of chemicals in accordance with EPA, OSHA, and DPR regulations. c. Negative History The Contractor shall include in its Proposal a complete disclosure of any alleged significant prior or on-going contract failures, any civil or criminal litigation or investigation pending which involves the Contractor or in which the Contractor has been judged guilty or liable within the last five (5) years. If there is no negative history to disclose, the firm shall affirmatively state in its Proposal there is no negative history to report. Failure to comply with the terms of this provision may disqualify any proposal. The City reserves the right to reject any proposal based upon the firm's prior documented history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failures to meet contract milestones or other contractual failures. Section H of the RFP document is hereby revised to include the following red text below: Cost Proposal Submit a not to exceed annual cost for the project within the provided Cost Schedule form. The form must be utilized. Please also provide an hourly fee schedule for FY 24-25 for all staff positions proposed to work on this project. 3. RFP Additional Section The RFP document is hereby revised to include the following passage as Section M: Section M. Wages Paid to Contractor's Workers Pursuant to California Labor Code Article 2, Wages, Section 1770 et seq., the work described herein is a "public work" as defined by this Article of the Labor Code and requires payment of prevailing wages pursuant to Labor Code Section 1771. Contractors are advised to familiarize themselves with this provision and with Departmental of Industrial Relations opinions and interpretations relative to traffic signal maintenance. Failure to comply with the Labor Code may result in imposition of statutory penalties enumerated in Labor Code Section 1775. Page 2 of 3 ADDENDUM NO.2 RFP NO. 2024-15 LANDSCAPE MAINTENANCE SERVICES 4. Addendum No.2 Attachments • Attachment A — Photos • Attachment B — Landscape Maintenance Schedule • Attachment C — Previous Bid Package • Attachment D - Landscape Maintenance Invoices • Attachment E — RFP No. 2024-15 Questions and Answers Danielle Garcia Public Works Fiscal and Project Manager Issued May 21, 2024 I ACKNOWL DGE RECEIPT OF ADDENDUM NO.2 SGD Enterprises DBA Four Seasons Landscaping Bidder's Signature Company Page 3 of 3 ADDENDUM NO.2 RFP NO. 2024-15 LANDSCAPE MAINTENANCE SERVICES MAYOR: SnwN LY MAYOR PRO TEM:- SA EM:SA m ARN wA COUNCIL MEMBERS: MARGARET CLARK PoLLY Low SEAN DANG City of 19semead 6838 E. VALLEY BOULEVARD ROSEMEAD. CALIFORNIA 91770 TELEPHONE (626) 569-2100 FAX (626) 307-9218 ADDENDUM NO.3 To all prospective Contractors under Request For Proposal No. 2024-15 The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP Documents and any previously issued addenda remain in full force and effect, except as modified by this Addendum, which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal. 1. Proposal Submittal Deadline The Proposal submittal deadline has been changed as noted herein, and modifies the deadline stated in the RFP. The new Proposal submittal deadline is Tuesday, May 28, 2024, at 10:30 AM. 2. RFP Revision (Section G) Section G of the RFP document is hereby revised to remove the following strikethrough text and include the red text below: Minimum Qualifications and Reference Contact Information a. Contractor's Licenses The Contractor shall possess a valid, current and in good standing California Class CSF C-27 Contractors License issued by the California State Contractor Licensing Board. A copy of the contractor's license number and date of expiration shall be included in the submitted Proposal. Failure to produce and possess the specified license will render the Proposal non-responsive. Danielle Garcia Public Works Fiscal and Project Manager Issued May 22, 2024 I ACKNOWLE99E RECEIPT OF ADDENDUM NO.3 SGD Enterprises DBA Four Seasons Landscaping Bidd 's Signature Company Page 1 of 1 ADDENDUM NO3 RFP NO. 2024-15 LANDSCAPE MAINTENANCE SERVICES SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -N0. 2024-15- 5/28/2024 Cost Proposal See attached below AIl] Cost Schedule Landscape Maintenance Locations AREA LOCATION ADDRESS SO. FT. ACRES ANNUALCOST North North North North North North North North North North North North Nor North Nath North Nor North North North North North North North ill North North South Stith City Hall -Civic Plan Dinsmoor Heritage House Ellis Park G lender Way Community Ga roan Glediders Way/Muscatel Ave Parkway Gland Ave - Parkway G uess Park. : Hart Ave -Ramona Blvd &Glendon Wy- City Property Human ResaOnoes6uilding. Ma rshall St -Medians Marshall a&Had Ave -City Property Ol ney Pa rk Ramona Blvd(North of HU) - Sidewalk &Plarker Rosemead Blvd - Medians Rosemead Blvd- Slopes& Medians fourth of Hull Rosemead Community Center( RCRC Park) Rosemead County Library Rosemead Pad Rosemead Park-AOuadc CenterfRAO) Rosemead Park - Skate Park Selly Tare enFark. Savannah Memorial Park (Cementary) SCE CortldorfWaMu[Grove) -.. : Temple City Lot- City Property valley aw-Parovi Sid.&Cleaning Walnut Grove Ave-Medians#30 WaimtGmveAve Slope& Med"wnsfnwdrofl-10424 Angelus Park Del Nan Ave-farnmpnityGawden 8838 E. Valley Blvd 9632 Steele St 3862 EllisN 8828 GIs noon Way 3600Musess Ave 89M G rand Ave to M usoatel Ave 855511,11sabnor. 8594-027-052 3953 Mountel Ave 89M&90M Marshall St 8594-022-038 86MOlhay St 920(1,9300 Ramona Blvd Glendon Way to Railroad H10to Weddell Wry 3936 N. Muscatel Ave &DOOVeLitl 4343 Encinita Ave 9155 Mission Or 4343 Encinita Ave 8313MIssion W 9263 Valley Blvd Wellsato Mhsiontr - 4016 Temple City Blvd citiumts Eastto West Marshall St to Valley BlvdS 23M Angelus Ave 32330elvall ve 28,056 22,163 3,649 24,439 3,168 5,146 21,780 7,674 L900 18,205 10,890 6,578 152,460 12,315 807,000 44,802 24,332 :65340 179,675 307,258 6,834 50,890 53,907.. 0.64 0.51 0.08 0.56 0.07 0.12 0.50 0.18 094 0.42 0.25 0.15 3.50 428 18.53 Los 0.56 150 4.12 7105 0.16 0.25 L24 S 91000.00 S 9,000.00 $ 9;000.00 S 900000 S 9000.00 $ 9"07 S 9,000.00 S 9000.00 $ 9,00090 S 9a0D00 S 9,000:00 S '9pb000 S 9,000.00 3 9A00.p0. S 9,000.00 3. - _34000,90 3 9:000.00 S 6400000 S 9,003.110 S 9.00,90 5 :.. 9,000.00. S '. 30,90000 5.' .. 34000100. , S:: t. .. S 10� 1 S . South South South .,South South South South seeks' South South'. South South South south South South South south South South -. South South.... South SouM; Del Mar Ave -Parkways& Sidewalk Cleaning Del MxrAve-9opes&MeMar i. Phieway) Garvey Ave - Medians, Parkways, & Sidewalk cleaning Garvey Deeper _.SLOSISsasseryAlas Garvey Pak aNeyPark-Splash2alefPoot). Garvey Park Dog Park aymtpetatP4dr(eao lay Imperial Parkwest) Khragemplanylirk Montebello Blvd - Medians Ramona OWIsouth of FlOfPlarstarfnortfi sMe) :-. Ramona Blvd (south of 1-10)- Planter (south side) Rush St -Me ..Parkways,& Sidewalkckarshh, . San Gabriel Blvd - Medians #31 Sat Gabriel&wE-Parkwrya&Stlewalkckasks, San Gabriel Blvd- Slopes& Medians (1-10 Freeway) San GabrkiBhd.&GarveyAve-Plartafstwcamer) Sports Complex owsie Cesiner0disse-Madhads Triangle Park Wahxt Grove Asia- Sidewalk&.Tnee Well deankglin ... Walnut Grove Ave - Slope& Medians (south of l-10)#25 2apopappark Hellman Ave to Graves Ave Garvey Ave Bridge to Call Ave 7933 Emerson PI 3232Kafium Ase 7933 Emerson PI 2362Pme SiGabriel BNd toPhre St). 2361 Pine St (Pine St to Falling Leaf Ave) 8800 KR"parrren Ave 880 Montebello Blvd 85DOWFlocdtlemd8ndge Iva r Ave to Flood Channel Bridge SanGabdeI BIW to W31 Rush St Data Ave to Montebello Town Center Hunan Aceto Rush St 8172Garvell 8471 Orsinnan Ave Son Gabrid:BW to Montebello ghd 998 San Gabriel Blvd Heilman Aveto GarveyAve sm Garvey AW479,160 29,311 522,720 33,675 18,607 12,052 9,465 21780. 16A99 2,460 3,289 283,140 10,890 10,515 0.67 12.00 0.72 0.43 428 022 .0.50 098. ODE 0.03 650 025 047 : SLOB Y 900090. 3 .900000 S 900pA0 S S -; <.,X,Oo6dp $ 6000.00 S 9,900.00. S -9,00000. 3. 9A00.00 S. 9,000.00. S 9,000,90 S � ,9,00000. S 9,000.00. S. 900000 $ .9,900 .00 IS 900000 $ 9,0010. S 2Ap0000: S 9,0110A0 S'.:.-9"Llo.. $ 9800.00 $ :9.500.00 5 .. .32,000.00 3,280,024 75.30 $ 665,50000 Cost Schedule Service Provider may utilize subcontractors as indicated in this Agreement. The hourly rate for any Subcontractor is not to exceed $ 250 per hour without written authorization from City Manager or his/her designee. The annual total compensation for the Services set forth in this Agreement shall not exceed $ 665,500 TOTAL BASE BID PRICE (SCHEDULE BID Six hundred sixty five thousand five hundred dollars Dollar amount in written form Note: The City of Rosemead reserves the right to reduce or increase the quantities of any items in the schedule of bid items above, within the limits define in Section 3-2.2.1 of the Standard Specifications to stay within the budgeted amount of this project. 3of3 FOUR SEASONS - LANDSCAPING - Landscape Laborer- $55 per hour Landscape Foreman- $60 Per Hour Landscape Irrigator- $60 per Hour Pest Control- $60 per Hour Landscape Operator- $120 Per Hour SGD ENTERPRISES FOUR SEASONS LANDSCAPING 14937 DELANO STREET, VAN NUYS, CA 91411 (323)658-1047 CSBL#662720 DIR#1000594916 Hourly Rates SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -N0. 2024-15- 5/28/2024 ADDITIONAL INFORMATION: LICENSES dpr (- V II OR V.4 DI MRTVIF.A'T OF PE1'I K IDF Rl: it I. MON luoI l Ilk, I I Pc.i (lm U'al fpnin... - 1Uin LKW11181N0lCMTMATION IPIWORM wriftol QAL QUALIFIED APPLICATOR LICENSE LICENSE M 146593 EXPIRES:1213U2025 Categories: a Issued: 311r2024 JONATHAN ROSENBERG 14937 DELANO ST VAN NUYS, CA 91411 SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -N0. 2024-15- 5/28/2024 CiCa STACONTRACTORS TE LICENSE BOARD .:: ACTIVE LICENSE - .�_�662720 CORP "... SGD ENTERPRISES DBA FOUR SEASONS LANDSCAPING _�.....b.,.,C27 C61/D49 01131i2025 www csio.ca aov SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -NO. 2024-15- 5/28/2024 The International Society of Arboriculture Hereby Announces That Brlruf'D. Aed Has Fimed the Credential ISA Tree Risk Assessment Qualification® By sueee.fully meeting ISA Tree Rtsk.4ss rnent Qwhfration certifiwhon requtrernents through demonstrmed atlammem ofrelesani competencies as supported by the ISA Credmtieling Council CfOI lvaYne Prov I�U�e f�p�aen� The International Society of Arboriculture Hereby Aslraur111 c rG -D.tr)es ed Has Finned the CredenoA ISA Certified Arborist By successfully meeting ISA Certified Arbonst ceroficauon requiremems through demonri ted a"rurcot of rvkrr competencies as supported b� the ISA Credemialmg Council r 6C - �. C�tl�u MJIJue (Slid laa�w.�patm I+ue nw BpomOr fmJwu\�M SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -N0. 2024-15- 5/28/2024 N/A "d 1.1 HydroPoint "' , AD Aleman Four Seasons Landscaping ass for pacing all testing in the arta of Certified OptiFlow Training - Level 1 - OptiFlow Introduction - V2. HydroPoint ti`��cate of We hereby that �O'( certify AD Aleman Four Seasons Landscaping has successfully completed Basic WeatherTRAK System Introduction Chris Spain en Co ey V " Chief Exembye o ioer Training Manager issues oenoaoz; Expres. OB/z9R03a N/A "d 1.1 HydroPoint "' , AD Aleman Four Seasons Landscaping ass for pacing all testing in the arta of Certified OptiFlow Training - Level 1 - OptiFlow Introduction - V2. SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -NO. 2024-15- 5/28/2024 HydroPoint' �ti` Beate of Cow, 1,/\ We hereL. - O AD Aleman Four Seasons Landscaping has successfully completed rtified Opti Flow Training - Level 2 - OptiFlow Site Assessmen 1 denCoffey ChMSpainM Chief Ezewtiva Training Manager ku,ee: aemrzoaa E Wes, N/A SGD ENTERPRISES dba Four Seasons Landscaping Request for qualifications/ proposals City of Rosemead: LANDSCAPE MAINTENANCE SERVICES -N0. 2024-15- 5/28/2024 Cost Proposal See attached below 30 Cost Schedule Landscape Maintenance Locations AREA LOCATION ADDRESS 50. Ff. ACRES ANNUAL COST North North North North North North North North North. North North North North North Ni. North North North North North North North North North North North North South south City Hall -Clic Plana Dinsmoor Heritage House Alis Park Glendon Way Commu pity Garden Glendon Way/Musup tAw Parkway Grand Ave - Parkway Guess Park. Hart Ave -Ramona Blvd & Glendon Wy- City Property Human Resiurms Bukhrig Marshall St Medians Manshaila&Hart Ave -City Property Olney Pa rk Ramona eWd(North of l-10)- Sidewalk A Planter Rosemead Blvd - Medians Rosemead Bled- Slope. & Medan(north of 1-10) Rosemead Community Center(RCRC Park) Rosemead County Ubmy Rosemead Park Rosemead Park-Aquatk Center(RAG Rosemead Park - Skate Park 6ahYTaisar Park Savannah Memorial Park(Cemarinim) SQCooldor(Walnutciiove) TempeCity Lo[ -City Property VaIkyBWd-Parkway& Sidewu&10eaning Walnut Grove Ave - Medians #30 iNMmutGppvaAve-Skpe&Medi tihOfdrofl-10)#24 Angelus Park [ad AXaYAve-Cnmmuripy Gartlen 8838 E. Valley Blvd 9632 Steele St 3862EUistn 8828 Glendon Way 3600MusaMAve 89M Grand Ave to Muscatel Ave 8555 Mission Dr 8594-027-052 3953 Muscatel Ave 89W& 9000 Marshall St 8594022-038 8600 Olney St 9200.300 Rartana Blvd Glendon Way to Railroad 1-10to Glendon Wry 3936 N. Muscatel Ave 8800 Yalky Blvd 4343 Encinita Ave 9155Missim 4343 Encinita Ave 83431vbdjdat R_ 9263 Valley Blvd WeBsRW Mission tk 4016 Temple City Blvd Citylimits Easton West Marshall St to Valley Blvd 23M Angelus Ave 3733UNNIzi 28,056 22,163 3,649 24,439 3,168: 5,146 21,780 7,674 1,900 18,205 10,890 '6,528. 152,460 12,315.. 807,000 44.802 24,332 65,340 179,675 301 6,834 10,890 53,907. 0.64 0.51 0.8 0.56 OA7 0.12 0.50 0.18 Q04 Q42 0.25 0.15 -S 35D Q28 18.53 103 056 150 412 7:05 016 025 114 S 9,88800 $ 900800 S 9;00000 $ 9,800.0 S 9,OOo.00 S. 9.0110.00. S 9.00000 S 9000.00 $ '9000.00 $ 9000.0 S. .9;000.00 S 900000 3. 9.000.0 $- 9sloom 9,06ow $` 30000.00 s 9.000.90 p.., .66.001 S ....'. 900000 Y:'. 9088.0- t ..-..'9080.08 S"-'xoKoo S 36.o0.0U Y 90'00.00 S 9,W0.00 S - V00H0. S 9811000 S 9.000.90 South South South Smith South South-. South Smith South South South South South south South :South'sap South South South South . South South South :South Del Mar Ave - Parkways& Sidewalk Cleaning Del Mar Ave-Slopo&Media-l1-10 Freeway) Garvey Ave - Medians, Parkways, & Sidewalk cleaning .fit.. Garvey Park G."Park-Splash Zene(Poof) Garvey Park Dog Park ailunpedaifarkled0t) lay Imperial Parkwest) ishigemwn Park Montebello Blvd - Medians Ramona BWd(sOmh oIll-SOYFUaterfnorth side) Ramona Blvd (south of 1 -10) -Planter (south side) Rushst-Medians,Parkways,& Sidewalk Meaning San Ga briel Blvd -Medians 431 skills" OW -Parkways& Adevaikdeaniog San Gabriel Blvd - Slopes & Medians (1-10 Freeway) Gabdd9lvd&Garvey Ase Sports Complex Towne Cerner Drive -Medians Triangle Park Walnut Grove Ave -Sidewalk& Tree Well deaningM Walnut Grove Ave - Slope& Medians (south of l-10)#25 zlippipealipark Hellman Ave to Graves Ave Garvey Ave Bridge to Dep uine Ave 9108GarveyAVe 7933 Emerson PI 3232#elbam Ave 7933 Emerson PI 2362 Pirost (son Gabriel BW tki St) 2361 Pine St (Pine St to Falling Leaf Ave) 880910hpemun Ave 880 Montebello Blvd g6000oAcod charred Bridge Ivar Ave to Flood Channel Bridge San Gabriel 8lvdto8631Rushy[ Delta Ave to Montebello Town Center Hellman Aveto RushR ftnGarvryfime 8471 Klingerman Ave Saiscaladel elvdtoMon[ebdlo and 998 San Gabriel Blvd HeUmpm Avetd GarveyAW IMIGamel,v n,3U 522,720 33,675 18,607 12,04 9,465 21.7110 : 16,499 2,460 3.289: 283,140 10,890 20,515 4]9.160::. 0.67 12.00 O.W 043 0.2H 022 OSO 0.36 0.D6 0.03 6.50 $-. 9.000.0 $ 9.000.0. Y 9.000.00 S 9000.0.. S ' 3&000.00.. S :. S _ slos" S ;90110.OD s; 900000. S. -<9 .9: 5: `9.00.00 S :. Sol S " 9.01:11130 5.- '9 4Y $-.. 900600 Y 9.00.0 3 '- 9d1o.00. 'S MJaailsf S.' 9,50000. 3,280024 75.30 S 665,500.00 Cost Schedule Service Provider may utilize subcontractors as indicated in this Agreement. The hourly rate for any Subcontractor is not to exceed $ 250 per hour without written authorization from City Manager or his/her designee. The annual total compensation for the Services set forth in this Agreement shall not exceed 665,500 TOTAL BASE BID PRICE (SCHEDULE BID PRICE) Six hundred sixty five thousand five hundred dollars Dollar amount in written form Note: The City of Rosemead reserves the right to reduce or increase the quantities of any items in the schedule of bid items above, within the limits define in Section 3-2.2.1 of the Standard Specifications to staywithin the budgeted amount of this project. 3of3 FOUR SEASONS LANDSCAPING ,.aa Landscape Laborer- $55 per hour Landscape Foreman- $60 Per Hour Landscape Irrigator- $60 per Hour Pest Control- $60 per Hour Landscape Operator- $120 Per Hour SGD ENTERPRISES FOUR SEASONS LANDSCAPING 14937 DELANO STREET, VAN NUYS, CA 91411 (323) 658-1047 CSBL#662720 DIR# 1000594916 Hourly Rates