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CC - Item 5B - Minutes of June 14, 2022 Special & Regular MeetingMINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION SPECIAL & REGULAR JOINT MEETING JUNE 14, 2022 The special meeting of the Rosemead City Council was called to order by Mayor Low at 6:05 p.m., in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Low, Mayor Pro Tem Dang, and Council Member Armenta ABSENT: Council Members Clark and Tang STAFF PRESENT: City Manager Kim, Interim Director of Finance Chamberlain, Director of Public Works Chung, Director of Parks and Recreation Boecking, and City Clerk Hernandez 1. WORKSHOP A. Budget Study Session Discussion and Overview of the Preliminary City Budget for Fiscal Year 2022-23. Interim Director of Finance Chamberlain presented a PowerPoint "FY 2022-23 Budget Workshop" which provided an overview of FY 2022-23 Operating Budget; noted all Funds have sufficient revenue and/or fund balances to fund the FY 2022-23 spending plan. For FY 2022-23 the proposed revenues for the General Fund Reserves is $27.7 million, expenses is $27.65 million, leaves us a surplus of $64,800, CIP projects of $60,000 and a surplus for this year of $4.8 million; noting we still have a fund balance of $25.6 million, so the $4,800 is the amount for this Fiscal Year. Looking at FY 2022-23 proposed revenues, total revenues is $41.6 million with year-end estimate of $64.7 million which does include the American Rescue Plan Act (ABPA) money that has come in. She highlighted our property tax brings in $2.6 million, property tax in lieu $7.7 million, sales tax is $6.5 million, Transient Occupancy Tax (TOT) is $2.2 mullion, and franchise is nearly $1.5 million; noted these five categories are estimated to increase by $2 million between this year. Mayor Pro Tem Dang inquired what "tax in lieu" means. Mrs. Chamberlain explained the city used to receive motor vehicle license fees, then in 2004 the Governor eliminated those license fees and backfilled cities; asserted now the state gives you the amount you were getting which was about $3.4 million, and instead of it growing based off licenses, it grows based off your assessed property value, noting it has actually doubled and will continue to grow as long as your assessed value continues to grow. Rosemead City Council & Successor Agency Joint Regular Meeting Minutes of✓une 14, 2022 AGENDA ITEM 5.11 Page 1 of21 Mayor Low asked so we will not go back to getting the registration on license fee. Interim Director of Finance Chamberlain confirmed no it is a permanent swap. Mrs. Chamberlain noted the budget and significant changes of the General Fund expenditures by Department: City Council/Commission/City Attorney at $792,500; City Clerk at $1.3 million; Administration at $1.6 million; Finance at $962,000; General Services at $1.4 million; Public Safety at $11.5 million; Public Works at $4.4 million; Parks and Recreation at $3.9 million; and Community Development at $1.9 million. She stated there are seven new positions being recommended for the purpose of converting Building and Safety services from contract to in-house service: 1 Building Official, 1 Plan Checker,2 Building Inspectors, and 3 Permit Technicians. Moving on to the Capital Improvement Program consists of 20 new projects at $6.8 million, 3 annual projects, 22 current active projects at $40 million, additions to current projects at $645,400, with a total of 45 CIP projects in the amount of $53 million; noted the CIP is funded by 18 separate funds with the largest being Measure R - Highway Capital Funds which are not in our possession and is reimbursed to us by Metro as we spend it. Looking at our CIP, there was $5.7 million added in Street Projects this fiscal year, $250,000 for Transportation Projects, $1.9 million in Park System Projects, $3.4 million in Facilities Projects, and $1.7 million in Other Various Projects. Pointed out the following CIP Projects have been completed: Walnut Grove Avenue Resurfacing and Crosswalk; Bollard Installation at Encinita Avene and Pitkin Street; and Various Residential Street Resurfacing. Mrs. Chamberlain stated the Housing Development Corporation summarized the Garvey and Angelus Senior Housing budget; shared the following changes: reorganization of accounting structure for transparency, decrease in administrative expense due to reassessment of services provided, and an increase of lease payment and catchup to General Fund per agreement. Council Member Armenia thanked Mrs. Chamberlain for her thorough presentation;' expressed it would be great to receive the summary presentation prior to the meeting to have extra time to review it alongside the Budget book. Mayor Pro Tem Dang referenced slide 22 of the PowerPoint Presentation — Parks and Recreation Overview, under Supplemental Items, the Community Garden Contract is listed for $40,000; stated he thought that service was in-house and asked what did we sub out for? Director of Parks and Recreation Boecking replied we sub out for CultivaLA, a non-profit that organizes the garden, completes community outreach and educational events. Mayor Pro Tem Dang expressed confusion since he thought they were a non-profit organization. Inquired if CultivaLA only manages one community garden or both, and if this is an annual fee? Rosemead City Council & Successor Agency Joint Regular Meeting Minutes of June 14, 2022 Page 2 of 21 Director of Parks and Recreation Boecking responded CultivaLA only manages the second Community Garden and confirmed we would like to continue the relationship and service they provide with that annual fee. Mayor Pro Tem Dang and Mayor Low asked about the high budget of $100,000 for the Christmas Decorations line item. Director of Parks and Recreation Boecking explained that budget is to purchase new Christmas streetlights to put along Valley Boulevard and potentially Garvey Avenue. Mayor Low asked if we budgeted to help revitalize the business community. City Manager Kim asserted that the City Council approved the Annual Action Plan for CDBG/HUD funds, which was already included in there. Council Member Armenta stated she did not recall seeing a line item for the Back -to -School Backpack Giveaway; remembered in the past it was put under Public Safety and it appeared there was a $15,000 allocation which is not the case as everything received is by donation. Interim Director of Finance Chamberlain referenced the Preliminary Budget Book — Revenue tab, page II pointed out under Revenue Detail, Miscellaneous, Account No. 101-0000-4811 — Backpack Program is budgeted at $15,000 as anticipated donations this year. Council Member Armenta states there is a proposed $15,000, so again it gives the appearance that there is money being allocated from the city's budget; emphasized not one cent of the City's money goes into the Backpack Giveaway. Mrs. Chamberlain reiterated that's why it is called a donation; asserted that if money is provided to the city, it must be accounted for somewhere in our books. We show it as a donation and then it will reflect the same as a `Backpack Donation Program Expense" under Public Safety — Emergency Preparedness; indicated we are tracking it cumulatively so it will show it is budgeted dollar for dollar, noting you will know what balance you have going forward as the balance doesn't go away like the regular budget. Mayor Low asked if there were similar accounts with donations. Mrs. Chamberlain responded yes; the accounts listed on the same page such as Dream Scholarship. Council Member Armenta reiterated for transparency purposes the $15,000 is a placeholder if you will, in the hopes that we receive $15,000 in donation. Rosemead City Council & Successor Agency Joint Regular Meeting Minutes of June 14, 2022 Page 3 of2l Mayor Low asked if it would be possible to pull those items out from under Miscellaneous and have a section separate for Donations by itself to make it clear. Interim Director of Finance Chamberlain responded that would not be a problem. Mayor Pro Tem Dang referenced slide 35 of the PowerPoint Presentation — Housing Development Corporation, asked if he understands correctly that the two senior housing properties are owned by the city but leased to a private company to run; asked how the company is paid. Mrs. Chamberlain clarified we have a contract provider that oversees and manages it. They have a contract with the city that is a set dollar amount per unit; indicated the contract provider collects the rent and uses that money to pay their management fee, utilities and running of the whole facility. Mayor Pro Tem Dang inquired what happens after the lease is up for instance, Angelus has a 35 -year property lease. City Manager Kim responded that the land is owned by the city and leased to the Housing Development Corporation as 20% had to be used for affordable housing before so money was pulled to build those two complexes. Asserted that when the lease expires, staff will bring it, to the Council for discussion. Council Member Armenta pointed out that this is very similar to how other cities are building affordable housing. Mayor Pro Tem Dang cross referenced slide 29 of the PowerPoint Presentation — CIP — Transportation Projects, and the Preliminary Budget Book — Capital Improvement Program tab, page 30 - Traffic Infrastructure Maintenance Project Data Sheet; asked if the $250,000 covers fixing traffic signals. Director of Public Works Chung confirmed these funds will repair and replace city wide traffic calming devices including traffic signals, inroad lights, rapid flashing beacons, and radar speed limit sensors. Mayor Pro Tem Dang asked if we could fix some lights on Garvey Avenue. Director of Public Works Chung clarified the project Mayor Pro Tem Dang is inquiring about is on page 32 in the Budget Book; noted the city was awarded a $26 million grant and we would need Caltrans to synchronize the lights along Rosemead Boulevard. Referenced the map on page 32, project location 31 and 32 that would be improved on Rosemead Boulevard; indicated the City of South El Monte is coming in with a new housing development in the old Starlight Swap Meet property, asked if we could work with Caltrans to align our project roughly around the same time to not throw the signaling off too much. Rosemead City Council & Successor Agency Joint Regular Meeting Minutes of June 14, 2022 Page 4 of 21 Director of Public Works Chung affirmed that he would coordinate with Caltrans and adjacent cities for synchronicity. Mayor Low adjourned the special meeting at 7:10 p.m. The City Council regular meeting will reconvene at 7: 00 p. m. The regular meeting of the Rosemead City Council was called to order by Mayor Low at 7:15 p.m., in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Low, Mayor Pro Tem Dang, and Council Member Armenia ABSENT: Council Members Clark and Tang STAFF PRESENT: City Manager Kim, Assistant City Manager Bruckner, City Attorney Richman, Interim Director of Community Development Wong, Interim Director of Finance Chamberlain, Director of Parks and Recreation Boecking, Director of Public Works Chung, and City Clerk Hernandez PLEDGE OF ALLEGIANCE — Mayor Low INVOCATION — Council Member Armenta 2. PUBLIC COMMENT City Manager Kim announced that our Chief of Police Lieutenant Paul Shigo is on leave and is not expected to return for a few months; indicated that Captain Reyes assigned Lieutenant Kevin Tiwari as our Interim Chief of Police during this time. The City Council welcomed Interim Chief of Police Lieutenant Kevin Tiwari to the Rosemead family and looks forward to working with him. Mayor Dang opened the Public Comment period. Sue Yamamoto, Rosemead Library Manager, provided an update on COVID tests offered at the Library: PCR tests kits are the tests you pick-up, take your sample and drop-off at the Library the same day they take the test. You can register online or call the Library to receive a PCR test kit to pick up. The Library continues to give out the antigen COVID home test kits, which can be received by simply walking into the Library to request one. Rosemary Earl, Resident that lives at a townhouse on Village Lane, where she served as a Board Member and Vice President to her townhouse's Association for the last 15 years; noted she is also a member of the CERT Program and a Neighborhood Block Captain. Ms. Earl stated on June 9a', she found graffiti that runs 30 feet wide and 4 feet high in front of 1124 San Gabriel Boulevard; asked her landlord management to call the graffiti hotline and were told that they did not fit the city's criteria. Opined that's not right because we depend on the city for help. Noted we go by what is on the city's website, which was not Rosemead City Council & Successor Agency Joint Regular Meeting Minutes of June 14, 2022 Page 5 of 21 updated to reflect the criteria explained. Shared the Townhouse Association has raised their Association fees every year, but we don't have a slot for graffiti as it costs quite a bit of money. Expressed she did not appreciate after calling with good intentions and being told that the city would not help remove the graffiti and that Code Enforcement Officer Abel Rodriguez informed us, we had to remove it by the weekend; stated we had to hire someone, find the right paint color, which costs our Association a lot of money that we didn't have. Pointed out after seeing that graffiti on the 0, two days later another graffiti in deep purple appeared by the bus stop; conveyed frustration that the former Carrows Restaurant across the street, a building that has been closed for a few months with no business there was covered in graffiti markings and within a few days the graffiti was removed with no problem. Expressed concern that private property sectors are excluded from assistance with graffiti abatement, especially when we pay our taxes for the city's help. Mayor Low thanked Ms. Earl for sharing her concerns; acknowledged the criteria in the past has been that the city will remove only specific types of graffiti and not on private property; noted her husband walks by the area Ms. Earl referenced every day and has asked her personally why the city has not taken care of it as well. Mayor Low indicated that the subject matter of graffiti is agendized for tonight's meeting as this has been an ongoing issue; asked Ms. Earl to give Council time to address this. There being no further comments, Mayor Low closed the Public Comment period. 3. PRESENTATIONS - A. Introduction of New City Staff — Interim Community Development Director, Stan Wong and City Engineer, Eddie Chan City Manager Kim introduced Interim Community Development Director Stan Wong. Director of Public Works Chung introduced City Engineer Eddie Chan. The City Council welcomed Mr. Wong and Mr. Chan to the Rosemead family. B. Recognition of City of Rosemead's 2022 Outstanding Older American The City Council presented a Certificate to recognize Thu Nguyen as the 2022 Outstanding Older American whose volunteer efforts to assist the Garvey Community Center staff with the senior programs are much appreciated. The City Council commended Ms. Nguyen for her compassion and willingness to lend a helping hand to serve the senior community. C. 2022 Rosemead Queen Presentation Director of Parks and Recreation Boecking introduced Coco Yin as the 2022-2023 Rosemead Queen to represent the City of Rosemead at various events throughout the year. Rosemead City Council & Successor Agency Joint Regular Meeting Minutes of June 14, 2022 Page 6 of 21 D. Proclamation Declaring June 2022 as "Pride Month" in the City of Rosemead The City Council presented a Proclamation declaring June 2022 as "Pride Month" in the City of Rosemead. City Clerk Hernandez stated we will share it on social media to show the city's support. E. Upper San Gabriel Valley Municipal Water District Presentation Charles Trevino, Director, Division 2, Upper San Gabriel Valley Municipal Water District (MWD), urged the community to try to use 20% less water than they currently are due to the severe drought. Tom Love, General Manager,Upper San Gabriel Valley MWD, provided an overview of a PowerPoint presentation "Drought 101", stating our water supply comes from 20% imported water and 80% local water; emphasized this is the third year of drought with the lowest 3 -year total deliveriesfromState Water Project deliveries. Stated that Governor Newsom issued an Emergency Executive Order N- 7-22 in March which calls all urban water suppliers to implement increased conservation measures to reduce outdoor water use. The Upper District Board took the following actions: August 25, 2021 - Activated Water Shortage Contingency Plan, Level 2 declaring a 20°1 water shortage level; May 11, 2022 — Adopted the Emergency Water Conservation Program, opting for Path 2 volumetric option, called for a 20% reduction in water use, and limited outdoor watering to 2 days per week. Mr. Love indicated the Upper District's immediate actions include calling for additional conservation and outreach efforts; increased advertising and messaging to residents; investing $120,000 in regional ad buy; increased media presence; working with cities and retailers to support unified messaging; obtain regulatory approval to deliver Colorado River water to basin; and continuing to support expedited implementation of MWD's Regional Recycled Water Project. Council Member Armenta opined people do not understand the urgency in having to conserve; emphasized we have to look towards the future as we are not getting the water that what was allocated years prior. Mayor Low asked for the Upper Water District to provide us more information so that staff can share on our website and social media to educate residents. Shared that someone approached her that their neighbor was being very wasteful with their water, but they do not live in Rosemead; asked how she can assist. Mr. Love replied if you happen to know who their water provider is, then you can call their hotline to report wasteful water use or you can send us over a note with the address and we can track down the water provider to have them leave a door hanger to offer resources to the resident to conserve water. Mayor Pro Tem Dang inquired if desalination is in the near future and about the Turf Rebate program. Rosemead City Council & Successor Agency Joint Regular Meeting Minutes of June 14, 2022 Page 7 of 21 General Manager Love asserted that desalination is done more on a local regional level; the largest desal plant is in Carlsbad which produces 50 million gallons of water a day by desalinization from the ocean. It is not our cheapest supply of water but if we can't find water elsewhere, that might be the route we go. Mr. Love stated the Turf Rebate program is now called Landscape Transformation Rebate $2 per square turf removal with more limitations on it as they spent $400 million on it the last round; noted that rebate program can be found on the bewaterwise.com or the upperdistrict.org/drought websites. Council Member Armenta asked if there are any thoughts to educate kids at schools as the children can teach their parents what they learn. Mr. Love stated we partner with Discovery Science Cube for an education program that focuses on elementary school students. Upper District also has an art contest that increases water awareness for students in Kindergarten through the 12`h grade. Mayor Low thanked Mr. Love and Mr. Trevino for the presentation. Mr. Love thanked Council for helping to get the message out. 4. PUBLIC HEARING 5. CONSENT CALENDAR ACTION: Moved by Council Member Armenta and seconded by Mayor Pro Tem Dang to approve Consent Calendar Items A through G. The motion was carried out by the following roll call vote AYES: Armenta, Dang, Low NOES: None ABSENT: Clark and Tang A. Claims and Demands • Resolution No. 2022-33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $975,570.33 CHECKS NUMBERED 111278 THROUGH NUMBER 111396, DRAFTS NUMBERED 5766 THROUGH NUMBER 5797 AND EFT NUMBERED 51080 THROUGH NUMBER 51113 INCLUSIVELY Recommendation: Adopt Resolution No. 2022-33. • Resolution No. 2022-37 Rosemead City Council & Successor Agency Joint Regular Meeting Minutes of June 14, 2022 Page 8 of 21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,427,790.67 CHECKS NUMBERED 111397 THROUGH NUMBER 111449, DRAFTS NUMBERED 5798 THROUGH NUMBER 5810 AND EFT NUMBERED 51114 THROUGH NUMBER 51117 INCLUSIVELY Recommendation: Adopt Resolution No. 2022-37. B. Approval of Minutes Recommendation: That the City Council approve the regular meeting minutes of August 25, 2020. C. Biennial Review and Update of the City's Conflict of Interest List of Designated Positions Pursuant to Adoption of Resolution No. 2022-35 The Political Reform Act (California Government Code 81000) controls conflicts of interest of public officials through disclosure of financial interest and prohibitions on participation in the making of decisions in which the official knows or has reason to know he or she has financial interest. Pursuant to California Government Code 87306, each city is required to have a conflict-of-interest code, review its code biennially, and make amendments, if necessary. The biennial review requires that the City designate employees who must disclose certain investments, income, interests in real property, and business positions, and who must disqualify themselves from making or governmental decisions affecting those interests. Recommendation: That the City Council No. 2022-35, entitled: participating in the making of review and adopt Resolution A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, UPDATING THE LIST OF DESIGNATED POSITIONS REQUIRED UNDER THE CITY'S CONFLICT OF INTEREST CODE D. Second Reading and Adoption of Ordinance No. 1002, Approval of Municipal Code Amendment 21-03, Amending Rosemead Municipal Code Section 17.30.120 of Title 17 (Zoning) to Comply with Objective Standards for Emergency Shelters On April 26, 2022, the City Council introduced for first reading Ordinance No. 1002, which approves and amends the Rosemead Municipal Code (RMC) Section 17.30.120 (Emergency Shelters) to comply with Government Code Section 65583. The City initiated amendment to Title 17 (Zoning) of the Rosemead Municipal Code will bring Section 17.30.120 up to compliance with State legislation Rosemead City Council & Successor Agency Joint Regular Meeting Minutes of June 14, 2022 Page 9 of 21 regarding objective standards for emergency shelters pertaining to capacity, location, parking, and client restrictions for emergency shelters. Recommendation: That the City Council approve the second reading and adopt Ordinance No. 1002, by title only, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, FOR THE APPROVAL OF MCA 21-03, AMENDING ROSEMEAD MUNICIPAL CODE SECTION 17.30.120 OF TITLE 17 (ZONING) TO COMPLY WITH OBJECTIVE STANDARDS FOR EMERGENCY SHELTERS E. Approval of the City of Rosemead's FY 2022-23 Statement of Investment Policy The approval of this item approves the Annual Investment Policy and delegation of investment authority to the Finance Director for FY 2022-23. There are no changes from last year's policy. Recommendation: That the City Council approve the Annual Investment Policy and delegation of investment authority to the Finance Director/City Treasurer. F. Approval of Professional Services Agreement Extension with St. Francis Electric, LLC for Traffic Signal Maintenance Services On June ll, 2019, the City Council approved a three-year agreement with St. Francis Electric to perform traffic signal and traffic control device maintenance services. The existing agreement with St. Francis Electric is set to expire on June 30, 2022. Staff is requesting the City Council to approve a one-year extension to the agreement for City traffic signal maintenance services to June 30, 2023, in a not - to -exceed amount of $160,000. Recommendation: That the City Council authorize a one-year extension (July 1, 2022 to June 30, 2023) with St. Francis Electric for the scope of services per the original contract in a not -to -exceed amount of $160,000. G. Adopt Resolution No. 2022-36 Approving SBI Project List for FY 22-23 Under the Road Repair and Accountability Act of 2017 (SB 1 Beall) On April 28, 2017, the Governor signed Senate Bill (SB) 1 (Beal, Chapter 5, Statute 2017), also known as the Road Repair and Accountability Act of 2017 to address basic road maintenance, rehabilitation, and critical safety needs on both the state highway and local streets and road system. Beginning November 1, 2017, Rosemead City Council & Successor Agency Joint Regular Meeting Minutes of June 14, 2022 Page 10 of 21 the State Controller will deposit various portions of this new funding into the newly created Road Maintenance and Rehabilitation Account (RMRA). A percentage of this new RMRA funding will be apportioned by formula to eligible cities and counties pursuant to Streets and Highways Code (SHC) Section 2032 (h) for basic road maintenance, rehabilitation, and critical safety projects on the local streets and road systems. Prior to receiving an allotment of RMRA funds from the State Controller each fiscal year, the City must submit a proposed project list to be funded with the estimated revenue allocations to the California Transportation Commission. The project list shall be pursuant to a City Council adopted resolution. Recommendation: That the City Council approve the adoption of Resolution No. 2022-36, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2022-23 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 6. MATTERS FROM CITY MANAGER & STAFF A. Graffiti Removal Program On April 12, 2022, the City Council discussed the City's graffiti removal program and options on how the program can be improved to better serve our residents and business community. Currently, Public Works staff removes graffiti on City properties, and on private property, if graffiti is gang -related or contains profanity text/symbol visible to the public. For non -gang -related or profanity text/symbol graffiti on private property, the property owner is responsible for the removal. For the City to remove all graffiti (gang and non -gang -related) on private property that is visible to the public, the City has two options: 1) add one (1) full-time Public Works staff dedicated to graffiti removal and purchase an additional graffiti removal truck with necessary materials/equipment; or 2) contract with a full-service graffiti removal service provider. Recommendation: That the City Council discuss the options and provide direction to staff to proceed with one of the following options: • Option 1 — Perform Graffiti removal with in-house staff including the addition of one (1) full-time Maintenance Worker and purchase of graffiti removal truck. • Option 2 — Contract with graffiti removal service provider. Rosemead City Council & Successor Agency Joint Regular Meeting Minutes of June 14, 2022 Page 11 of 21 Director of Public Works Chung presented a PowerPoint titled "Graffiti Removal Program", noting in the past year there has been 2,100 graffiti incidents that were removed; 1,800 gang -related graffiti on private property; an estimated 600 incidents of non -gang -related graffiti on private property; 300 graffiti incidents on City property; an estimated total of 2,700 graffiti incidents in the City per year. To determine adequate staffing levels, staff has estimated the removal of one graffiti incident requires an average of thirty (30) minutes. Removal of an estimated 2,700 incidents/year will result in approximately eight (8) hours per day, (40 hours per week) of graffiti removal and monitoring. This includes six (6) hours per day of graffiti removal and two (2) hours per day actively monitoring graffiti on daily routes. Graffiti removal is performed by the Public Works Field Services team, which includes two (2) full-time staff members and one (1) part-time staff member on weekends. Utilizing a truck specifically equipped to store graffiti removal equipment, staff actively monitors for graffiti on two daily routes which cover the City's major and minor arterials, and locations known to have high graffiti activity. Staffs assessment is that current staffing levels could not support the removal of all graffiti on private property. To do so, the City would require the implementation of one of the following options: Option 1: Perform graffiti removal with in-house staff: The addition of one (1) full-time maintenance worker at an annualized fully burdened cost $89,000 (Top step). Purchase of a graffiti removal truck at the cost of approximately $110,000. Annual expenses including truck maintenance, gasoline, insurance and supplies: $14,500. Graffiti removal will be performed 8 hours per day, 40 hours per week. Total annual cost is $103,500. Total one-time cost is $110,000 (graffiti removal truck). Option 2: Contract with graffiti removal service provider: Estimated annual cost of $215,000. Actual cost will be determined through a formal bidding process. Removal services include one (1) full-service contractor and truck that will be dedicated to the City for graffiti removal and performing daily routes, 8 hours per day,40 hours per week. Council Member Armenia opined the graffiti has increased lately, especially on the on/off ramps which are Caltrans right-of-way. I called City Manager Kim to have the gang monikers removed that I saw when I was exiting Temple City Boulevard. The Public Works Field Services Team works really hard in trying to capture and remove all the graffiti but it's too much for them. For some reason, gangs that were not as prevalent in the past are coming back. We need to do something to help move this forward and eradicate the graffiti because all these gang monikers are bringing the whole perception of Rosemead down. Asked if we select Option 2 — Do we have better options of paint or is it going to be the same standardized paint that we have ourselves? Now when it comes to the etching, will a company come out and try to fix that? Rosemead City Council & Successor Agency Joint Regular Meeting Minutes of June 14, 2022 Page 12 of21 Director of Public Works Chung replied based on the discussion with contractors, they will provide the standard paint colors, so no off -paint colors. If Council desires, we can provide the contractor a specific paint color at the city's cost. Affirming that these costs include paint, but no etching or window etching; noted for window etching, you would have to remove the window. Council Member Armenia stated not to take anything from the capabilities of our staff but with the increase of the graffiti, do you feel in your professional opinion that it's just too much for staff as it takes away from other responsibilities they have for the city. Director of Public Works Chung responded if we were to add the removal of non -gang graffiti to staff s scope of work, it would be too much for current staffing levels and we would definitely need to add other staffing or contract out. Mayor Pro Tem Dang stated from a budgeting perspective, Option 1 is already the preferred option; opined seeing a lot of the graffiti in general, the spike in the numbering, and the large size makes it seem like the bigger it is, the more bragging rights you get. Asserted I think we really need to stop this by sending a message that it's not worth wasting their time on graffiti in the City of Rosemead as it is going to be removed within the next day. Expressed hopefully that will deter them from coming back to Rosemead and hates to say this, but it might just send them to spray other cities instead. Reiterated that Option 1 is going to be the best alternative out of these two options; stating we just need the resources at the staff level to have the manpower to do this. Mayor Low pointed out that she is the one that brought this matter up because she has received numerous complaints from business owners about how the city won't come out to remove the graffiti since it is on private property. Opined it was interesting to hear during Public Comment earlier this evening from a resident that lives in a townhouse complex has the same complaint. Stated we need to consider if we as a city want to help these residents as well as business owners to remove graffiti; acknowledged she understands that the practice has been to not remove graffiti from private properties and that additional costs will be incurred for the city, however, feels that this is something worthwhile doing as service to the community's public safety. Commented that removing graffiti is more of a band aid situation; reminded Council when this program was first introduced 15 years ago, we claimed that if we kept cleaning the graffiti within 24 hours then they won't come back, but unfortunately, they do because we still have the Public Works Team to keep cleaning it every day. Expressed we need to do whatever we can as a city to clean it up and partner with the Sheriffs Department to do something extra to deter people, especially gangs from graffitiing in our city. Asked how staff deals with cases where graffiti is higher up on a multi -story building for instance. Director of Public Works Chung replied we have ladders and equipment such as a lift with the boom truck to clean graffiti on two-story buildings for gang related graffiti. We would do the same thing for non -gang related graffiti. Rosemead City Council & Successor Agency Joint Regular Meeting Minutes of June 14, 2022 Page 13 of 21 Mayor Low stated she knows that even though we are helping businesses and residents, some people will still not be appreciative and complain if the paint color staff used to cover the graffiti doesn't match the color of their building. Suggested if staff happens to run into businesses or residents that keep complaining about our service, then we can reserve the right to not help remove the graffiti on their property any longer. Director of Public Works Chung indicated we currently have a waiver placed on the door that states if you don't like the paint colors described then we will not paint or remove the graffiti. Mayor Low asked if the resident or business purchases the specific paint color, could they ask city staff to help paint their property still? Director of Public Works Chung commented we haven't done that in the past to my understanding, but I don't see that being a problem and we can look into that. City Attorney Richman indicated we could add some verbiage to the waiver to address the request. Mayor Low asked do we always ask the resident or owner to sign a waiver before we go out to clean up a property. Director of Public Works Chung confirmed yes always. Mayor Low agreed with Mayor Pro Tem Dang that in terms of costs, Option would save us money and provide more flexibility with in-house staff as well. City Manager Kim indicated we should have the ability to help with painting if the private property owner provides the paint; emphasized the only caveat is color matching because we could have painted the building last year with paint the property owner provided, but with time the paint will inevitably fade, so it's very difficult to get it exactly the same. Mayor Pro Tem Dang provided an example, a resident has a house that is painted green, staff does not have time to clean out the green paint from our spray canisters, rollers, etc., and would need extra time to get the equipment ready for the next house that is a different color. Suggested including verbiage that states if you would like staff to use your specific paint, then you will need to provide the needed equipment (i.e., rollers). Also, that staff will help paint but is not responsible for cleaning personal equipment used as staff's time is limited to painting only. Mayor Low stated I'm not sure if we need that type of wording in our agreement and I think we should leave that up to staff to figure out the best way to approach those scenarios. Rosemead City Council & Successor Agency Joint Regular Meeting Minutes of June 14, 2022 Page 14 of21 City Manager Kim stated I think we can develop a program to accomplish what we're trying to do; indicated we will also include language on the waiver request or consent form that's developed to ensure the resident or business owner knows the art painting service is limited to the removal of the graffiti area only — emphasizing that we will not be painting the entire wall or the rest of the building, simply the area with the graffiti. Mayor Low concurred we need to make it clear that we are there for graffiti removal only. Asked if we should encourage property owners to use the type of paint that prevents graffiti? Mayor Pro Tem Dang expressed that he does not think they will buy the anti -graffiti paints as they are very expensive. City Manager Kim indicated the anti -graffiti coat is an additional layer on top; reiterated we will not be providing that anti -graffiti coating service as we are there to remove the graffiti only. Mayor Low suggested educating the property owners on anti -graffiti coat, so they at least are aware they have that option and if they are willing to invest in that, then we just have to go in and, wash it off. Director of Public Works Chung responded we can make that suggestion when we speak to the owners. Mayor Low said she thinks our city's responsibility is to remove graffiti with the paint that we have. Mayor Pro Tem Dang provided the example that if staff goes out to abate graffiti on the second floor of a building and tells the property owner, they need to secure the ladder as they are climbing it to access your building. Then staff gets called to remove graffiti from the same location and notices that same access point was not secured after being notified to take care of it, we should be able to either charge them to go back or let them know we will not be coming back to remove graffiti since the notification of the issue was ignored. Mayor Low stated that is fair; commented if there is a problem area that is constantly getting graffiti, maybe we can suggest the property owner put a camera to try to catch them. Reiterated other than cleaning up the graffiti, we need to work with the Sheriff Department on ways to deter them. Director of Public Works Chung indicated we started working closer with the deputies; stated the Chief of Police and I had some great discussions to identify some of the problem areas that we have in the city. Rosemead City Council & Successor Agency Joint Regular Meeting Minutes ofJune 14, 2022 Page 15 of21 Mayor Pro Tem Dang pointed out some cities' mitigation measures include planting vegetation and vines where there is a fence wall so that they will not have an easy or clean canvas to spray. Mayor Low expressed support for the mitigation measures Mayor Pro Tem Dang shared; suggested staff work with owners find ways to help deter graffiti in those problem areas. Director of Public Works Chung affirmed we will look into putting together a list of graffiti mitigation measures, as well as how to educate residents and businesses. Council Member Armenia acknowledged that the cost of Option 2 seems to be a lot more to obtain a company to provide the services. Inquired how many years this type of contract is usually for and if we could do a one-year contract to test out the services. Director of Public Works Chung responded that it is at our discretion, so we could do a one-year contract. Council Member Armenta stated we already know what the city can do in-house. Let's see what a company can do and if there is a difference in combating graffiti. Mayor Low commented if you contract out, not only will it cost more but the company will only do five days a week versus if we go in-house, then we have our own team that can do seven days a week. Director of Public Works Chung clarified both options are the same amount of 40 hours a week; explained Option 1 would have one (1) full-time Public Works staff dedicated to graffiti removal for 40 hours a week, and Option 2 would have the contractor provide graffiti removal services for 40 hours a week as well. Mayor Pro Tem Dang point out if there was a need for someone to remove graffiti on a Sunday, we could get our own staff to take care of it. Director of Public Works Chung confirmed we currently have part time staff working on the weekend that can remove graffiti. Emphasizing whether we go with Option 1 to hire in-house staff or Option 2 with a contractor, the weekend graffiti service will continue so we will still be covered seven days a week. Mayor Pro Tem Dang reiterated I think Option 1 gives a greater flexibility to have our staff go out to abate graffiti on a Sunday as opposed to being at the mercy of the contractor's availability. Mayor Low concurred with Mayor Pro Tem Dang; stated we have more flexibility to ask our staff to work with the owners of problem areas on mitigation measures versus the contracting company that is there to just remove the graffiti and leave. Rosemead City Council & Successor Agency Joint Regular Meeting Minutes of June 14, 2022 Page 16 of 21 Council Member Armenta attested as somebody that has gone out to remove graffiti, it is very time consuming. Mentioned it is important to keep in mind that graffiti happens at night when they can't be seen so when you wake up in the morning, it's there. Mayor Low repeated that's why I keep asking the Sheriff for more patrol as it is important to have more patrol visible throughout the city. City Clerk Hernandez stated for the record there is no Public Comment. ACTION: Motion by Mayor Low, seconded by Mayor Pro Tem Dang to go with Option 1 - Perform Graffiti removal with in-house staff including the addition of one (1) full-time Maintenance Worker and purchase of graffiti removal truck. The motion was carried out by the following roll call vote AYES: Armenta, Dang, Low NOES: None ABSENT: Clark and Tang B. Adoption of Resolutions Approving the City of Rosemead's FY 2022-23 Operating Budget, Capital Improvement Program Budget, Financial Policies, Establishing the FY 2021-22 Appropriations Limit, Approving the Rosemead Housing DevelopmentCorporation FY 2022-23 Annual Budget, and Amending the City of Rosemead's Consolidated Salary Schedule The report summarizes the City's overall financial plan for the 2022-23 Fiscal Year. The City's Operating Budget totals $38,157,500 with $27,652,200 dedicated to General" Fund Operations. The Capital Improvement Program (CIP) totals $13,169,000 and provides funding for 19 new projects, additional funding for 5 existing projects, and funding for 3 annual projects. The FY 2022-23 budget for the Housing Development Corporation is proposed at $1,423,600. Recommendation: That the City Council adopt the following resolutions approving the FY 2022-23 budgets and related actions: • Resolution No. 2022-38, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING THE CITY'S OPERATING BUDGET, AUTHORIZED STAFFING, AND FINANCIAL POLICIES FOR THE 2022-23 FISCAL YEAR • Resolution No. 2022-39, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING THE CITY'S CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET FOR THE 2022-23 FISCAL YEAR Rosemead City Council & Successor Agency Joint Regular Meeting Minutes of June 14, 2022 Page 17 of 21 • Resolution No. 2022-40. entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING AN APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2022-23 • Resolution No. 2022-41 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING THE COMPREHENSIVE SALARY SCHEDULE TO MEET THE CALIFORNIA CODE OF REGULATIONS TITLE 2, SECTION 570.5 AND 571 TO REFLECT APPROVED RATES FOR ALL FULL-TIME EMPLOYEES OF THE CITY OF ROSEMEAD • Resolution No. 2022-01 — RHDC A RESOLUTION OF THE ROSEMEAD HOUSING DEVELOPMENT CORPORATION ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2022-23 Interim Director of Finance Chamberlain provided an overview of the Resolutions before Council for approval of adoption. Noted earlier during tonight's Budget Workshop,_ Council requested to remove the Donation line items from under Miscellaneous of the Revenue Detail page and create a separate section for Donations by itself, indicated she completed the request in between the Special and Regular meeting so the Donations are separated now. Mayor Low thanked Mrs. Chamberlain and her the Finance Team for their hard work on the Budget. ACTION: Moved by Council Member Armenta and seconded by Mayor Pro Tem Dang to adopt the following resolutions approving the FY 2022-23 budgets and related actions: • Resolution No. 2022-38, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING THE CITY'S OPERATING BUDGET, AUTHORIZED STAFFING, AND FINANCIAL POLICIES FOR THE 2022-23 FISCAL YEAR • Resolution No. 2022-39, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING THE CITY'S Rosemead City Council & Successor Agency Joint Regular Meeting Minutes of June 14, 2022 Page 18 of 21 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET FOR THE 2022-23 FISCAL YEAR • Resolution No. 2022-40, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING AN APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2022-23 • Resolution No. 2022-41 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING THE COMPREHENSIVE SALARY SCHEDULE TO MEET THE CALIFORNIA CODE OF REGULATIONS TITLE 2, SECTION 570.5 AND 571 TO REFLECT APPROVED RATES FOR ALL FULL -"TIME EMPLOYEES OF THE CITY OF ROSEMEAD • Resolution No. 2022-01 — RHDC A RESOLUTION OF THE `ROSEMEAD HOUSING DEVELOPMENT CORPORATION ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2022-23 The motion was carried out by the following roll call vote AYES: Armenta, Dang, Low NOES: None ABSENT: Clark and Tang C. COVID-19 Update This is a recurring item that will be on the agenda to update the City Council on items related to COVID-19. Recommendation: That the City Council discuss and provide further direction City Manager Kim stated the Department of Public Health Order continues to require masks on all forms of public transportation within the County, all healthcare settings, state, local, correctional facilities, detention centers, cooling centers, and any other location where it is a policy of the business or venue. In the City of Rosemead, there has been 11,661 positive COVID-19 cases, a total of 189 deaths, 89% of Rosemead residents have had at least one dose of the COVID vaccine and 83% of the residents are fully vaccinated. The City continues to partner with the Chinatown Services Center and will provide a COVID-19 vaccination clinic on Wednesday, June 22nd, from 2 p.m. to 5 p.m., at the Rosemead Community Recreation Center. Chinatown Services Center will be administering Moderna, Pfizer, Johnson and Johnson vaccines, as well as boosters. They will provide free blood pressure screening and COVID-19 at-home test kits on a first come first served basis — registration is not required. The City of Rosemead in partnership Rosemead City Council & Successor Agency Joint Regular Meeting Minutes of June 14, 2022 Page 19 of21 with Wealth by Health will provide a COVID-19 vaccination clinic on Sunday, June 26`h, from 9 a.m. to I p.m., at the Rosemead Community Recreation Center. Wealth by Health will be administering doses of Pfizer to those ages 5 and older, and all doses of Modema to those ages 18 and older. Appointments are encouraged but walk-ins are accepted. For city facilities due to the recent spike in COVID-19 cases, it was recommended that all employees wear protective masks around others through June 18, 2022. The public is not required to wear masks; however, they are highly recommended. The city will continue to provide masks to all employees. Employees who have been in close contact with someone with COVID-19 and they have no symptoms, they do not need to quarantine but are required to wear a mask around others for ten days, even at home, get tested 3 to 5 days after last exposure, and monitor their health for ten days. Employees with COVID-19 symptoms or positive tests are required to isolate, wear highly protective masks and tell close contacts they have been exposed. Staff will continue to monitor all health and safety protocols recommended by LA County Health Department and continue to do our part to prevent the spread of the virus among our staff and community. Mayor Low thanked City Manager Kim for the update. MATTERS FROM MAYOR & CITY COUNCIL A. Council Comments Mayor Pro Tem Dang commended the contractors for the work they have been doing on Walnut Grove Avenue and Valley Boulevard with the street improvement project; noted it looks neat and professional. Council Member Armenta asked how many Concerts in the Park series we will be having this year. Shared that her nephew had a birthday party at Splash Zone at Garvey Park, noted all the kids were excited for the slide but unfortunately were not able to use as there was no lifeguard on duty. Inquired if we could allocate recreation staff there to help so that the community can fully utilize the facility. Stated there was a vigil held for all the Rosemead High School Alumni's that passed away; told Director of Parks and Recreation Boecking to thank his staff for their efforts in accommodating and making the facility beautiful for the ceremony; asked if we could share in the City Hall memorabilia display case the Rosemead High School baseball cap signed by the Delgado brothers attended Muscatel Middle School and Rosemead High School and have an album out. Director of Parks and Recreation Boecking responded we are having six Concerts in the Park with four at Rosemead Park and two at Garvey Park. In regard to Splash Zone, he clarified that it's not the Aquatic Attendant position or necessarily the Recreation Leaders that we are having issues with; emphasized we must have lifeguards on duty in order to open it. We are hopeful as we have interviews set up for this week, so there is potential to expand the operating hours but for now we have to keep it as is until the lifeguard situation changes. Mr. Boecking confirmed that he will happily relay the thank you message to his staff for their efforts. Rosemead City Council & Successor Agency Joint Regular Meeting Minutes of June 14, 2022 Page 20 of 21 Mayor Low congratulated Council Members Sandra Armenta, Margaret Clark, and Steven Ly on being reelected to the City Council. 8. ADJOURNMENT Mayor Low adjourned the regular meeting at 8:56 p.m. The next City Council meeting will take place on June 28, 2022, at 7:00 p.m. in the Rosemead City Hall Council Chamber. Ericka Hernandez, City Clerk APPROVED: Steven Ly, Mayor Rosemead City Council & Successor Agency Joint Regular Meeting Minutes of June 14, 2022 Page 21 of 21