CC - Item 5F - Adopt Resolution No. 2024-37, Authorization to Acquire One New Ford Explorer Vehicle in an Amount Not-to-Exceed $75,000ROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: BEN KIM, CITY MANAGER
DATE: JULY 23, 2024
SUBJECT: ADOPT RESOLUTION NO. 2024-37, AUTHORIZATION TO ACQUIRE
ONE NEW FORD EXPLORER VEHICLE IN AN AMOUNT
NOT -TO -EXCEED $75,000
SUMMARY
The City is seeking to acquire one new 2024 Ford Explorer vehicle utilizing Equipment
Replacement (Fund 501) Internal Service Funds for Lieutenant Kevin Tiwari of the Los Angeles
Sheriffs Department ("LASD"). Due to specialized equipment that needs to be installed in the
vehicle, lack of inventory, high mark-ups, and long lead times to acquire new vehicles on the open
market, Staff is requesting purchase order authority to acquire the vehicle pursuant to the City
Purchasing Policy as outlined in Rosemead Municipal Code Section 3.24.090. Therefore, it is
recommended that the City Council adopt Resolution No. 2024-37 amending the City's Fiscal
Year 2024-25 Equipment Replacement Fund (Fund 501) to appropriate additional funds in the
amount of $75,000, and authorize and direct the City Manager to execute a purchase order in an
amount not to exceed $75,000 for the acquisition of one new 2024 Ford Explorer vehicle. The
adopted Fiscal Year 2024-25 Budget did include a budget of $100,000 for the purchase of the
vehicle with the expectation that AQMD Funds would be utilized. However, law enforcement
agencies do not frequently employ hybrid and electrical vehicles (AQMD eligible) due to the
overall lack of power and accelerating from a complete stop. Consequently, the decision was made
to purchase a gas -powered vehicle.
DISCUSSION
The current Service Area Lieutenant, Kevin Tiwari, is utilizing a vehicle that has exceeded its use
of life and is not equipped with the appropriate equipment, such as emergency lights and sirens.
The vehicle is also experiencing electrical issues due wear and tear. To prevent safety and liability
issues that may arise with the continued use of the current vehicle, staff is requesting the purchase
of a new replacement vehicle to support the City's law enforcement mission.
The total availability of new -vehicle inventory in the United States has remained persistently low
because of the COVID-19 pandemic. While new vehicles are arriving daily, vehicles that meet the
City's requirements for law enforcement needs are in high demand and are quickly purchased in
the open market. Should the City attempt to order a vehicle, the lead time to acquire a new vehicle
AGENDA ITEM 5.F
City Council Meeting
July 23, 2024
Page 2 of 3
can take several months. Additionally, because of historically low inventories, dealerships are still
marking -up highly sought after vehicles. Furthermore, the City's procurement policy states that
any purchase over $30,000 be competitively bid. This process can add several months to the
acquisition of a new vehicle, in addition to mark-ups from local dealerships.
To find an alternative solution, Staff is requesting purchase order authority in an amount not to
exceed $75,000 to buy one new 2024 Ford Explorer vehicle. Staff will work with local dealerships
to locate and purchase these vehicles. Because prices from online retailers are open sourced and
available on websites, the City can ensure that the vehicles being sought are at the lowest and best
possible price. Attachment B lists current market prices for used vehicles of similar make and
model that the City is interested in acquiring.
Rosemead Municipal Code Section 3.24.090 outlines the use of alternative purchasing procedures
which results in a negotiated contract, force account, purchase order or any other procedure that
may be used when it has been determined to be in the best interests of the City. Staff is
recommending that this alternative procedure be employed for the purchase and acquisition of
these vehicles.
STAFF RECOMMENDATION
It is recommended that the City Council:
1. Adopt Resolution No. 2024-37 amending the City's Fiscal Year 2024-25 Equipment
Replacement Fund (Fund 501) to appropriate funds in the amount of $75,000; and,
2. Authorize and direct the City Manager to execute a purchase order in an amount not to
exceed $75,000 for the acquisition of one new 2024 Ford Explorer vehicle.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act
("CEQA"), and it can be seen with certainty that it will have no impact on the environment. As
such, this matter is exempt under CEQA.
STRATEGIC PLAN IMPACT
None.
FISCAL IMPACT
There is no impact to the General Fund. The cost of the vehicle purchase was not budgeted in the
Fiscal Year 2024-25 Equipment Replacement Fund (Fund 501). Consequently, a budget
adjustment of $75,000 is necessary. The Equipment Replacement Fund (Fund 501) has sufficient
reserves to accommodate the additional $75,000 appropriation.
City Council Meeting
July 23, 2024
Page 3 of 3
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Submitted by:
chard RN
Assistant anager
Bryan Chua
Finance Director
Attachment A: Resolution No. 2024-37
Attachment B: Vehicle Quotes
Prepared by:
/12 t1l
Amanda Moreno
Senior Management Analyst
Attachment A
Resolution No. 2024-37
RESOLUTION NO. 2024-37
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AMENDING THE FISCAL YEAR 2024-25
BUDGET AND APPROPRIATE FUNDS FOR THE ACQUISITION OF A
VEHICLE
WHEREAS, the City Council adopted the Fiscal Year 2024-25 Operating and Capital
Improvement Program budgets on June 27, 2024; and
WHEREAS, amendments must periodically be made to the budget to conform to changed
circumstances following the adoption of the budget; and
WHEREAS, funding was not allocated in the City's approved 2024-25 Budget thus
requiring a revision to add $75,000 to cover the cost of the vehicle purchase; and
WHEREAS, the revised appropriation constitutes an update to the Fiscal Year 2024-25
budget approved pursuant to Resolution No. 2024-37.
THE ROSEMEAD CITY COUNCIL HEREBY RESOLVES AS FOLLOWS:
SECTION 1: The City Council hereby approves an appropriation in the amount of
Seventy -Five Thousand Dollars ($75,000) in the Equipment Replacement Fund (Fund 501) to
cover the cost of the vehicle acquisition.
SECTION 2: The City Clerk shall certify the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 23`d day of July 2024.
Steven Ly, Mayor
APPROVED AS TO FORM: ATTEST:
Rachel H. Richman, City Attorney
Ericka Hernandez, City Clerk
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) §
CITY OF ROSEMEAD )
I, Ericka Hernandez, City Clerk of the City Council of the City of Rosemead, California,
do hereby certify that the foregoing City Council Resolution No. 2024-37 was duly adopted by the
City Council of the City of Rosemead, California, at a regular meeting thereof held on
the 23`d day of July, 2024, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Ericka Hernandez, City Clerk
Attachment B
Vehicle Quotes
Quotes for 2024 Ford Explorer
Dealership
Price
Auto Nation of Tustin
$57,995
Auto Nation of Valencia
$58,995
Ford of Upland
$62,010
Envision Ford of Duarte
$62,290
Quotes are attached for reference.
cars.com
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Basics
Exterior color Star White Metallic Tri -Coat
Interior color Ebony
Drivetrain Four-wheel Drive
MPG 18-24 O
Fuel type
Gasoline
Transmission
10 -Speed A/T
Engine
3.OL V6 CYL
VIN
1FM5K8GC6RGA18629
Stock # RGA18629
Mileage 6 mi.
Features
Convenience Adaptive Cruise Control
Heated Seats
Heated Steering Wheel
Keyless Start
Navigation System
Power Liftgate
Entertainment Apple CarPlay@/Android Auto®
Bluetooth®
HomeLink
Premium Sound System
USB Port D
Exterior Alloy Wheels
CHAT
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Seating
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Seller's info
AutoNation Ford Tustin
4.5 ***** (1,754 reviews)
2 Auto Center Dr Tustin, CA 92782
Visit AutoNation Ford Tustin a
Seller's notes about this car
Check for recalls 71
Have a question?
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Backup Camera
Blind Spot Monitor
Brake Assist
LED Headlights
Lane Departure Warning
Rear Cross Traffic Alert
Stability Control
Leather Seats
Memory Seat
Third Row Seating
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2024 Ford Explorer ST
Basics
Exterior color Star White Metallic Tri -Coat
Interior color Ebony
Drivetrain Four-wheel Drive
MPG 18-240
Fuel type
Gasoline
Transmission
10 -Speed A/T
Engine
3.OL V6 CYL
VIN
1FM5K8GC8RGA09379
Stock # RGA09379
Mileage 10 mi.
Features
Convenience Adaptive Cruise Control
Heated Seats
Heated Steering Wheel
Keyless Start
Navigation System
Power Liftgate
Entertainment Apple CarPlay®/Android Auto®
Bluetooth® Q�
HomeLink
Premium Sound System
C::Call
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2024 Ford Explorer ST
Safety
Seating
View all features
Seller's info
Automatic Emergency Braking
Backup Camera
Blind Spot Monitor
Brake Assist
LED Headlights
Lane Departure Warning
Rear Cross Traffic Alert
Stability Control
Leather Seats
Memory Seat
Third Row Seating
AutoNation Ford Valencia
4.6 ***** (1,876 reviews)
23920 Creekside Rd Santa Clarita, CA 91355
Visit AutoNation Ford Valencia 71
Seller's notes about this car
Check for recalls T
Have a question?
Call
Qj
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FORD OF uM.NNo
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Interior color Ebony
Drivetrain Four-wheel Drive
MPG 18-24 0
Fuel type Gasoline
Transmission Automatic
Engine EcoBoost 3L V-6 gasoline direct injection, DOHC,
variable valve
VIN 1FM5K8GC2RGA52647
Stock # 240152
Mileage 21 mi.
Features
Convenience Adaptive Cruise Control
Heated Seats
Heated Steering Wheel
Keyless Start
Navigation System
Power Liftgate
Entertainment Apple CarPlay®/Android Auto®
Bluetooth®
HomeLink
Premium Sound System
USB Port
Exterior Alloy Wheels
Sun roof/Moon roof
Tow Hitch
Call
https://www.cars.com/vehiciedetail/Bbff4dcf-3afc-4cbd-906a-997ce36a8eaa/ 4112
Seating
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Seller's info
Ford of Upland
4.4 ***** (1,209 reviews)
1300 E. 20th Street Upland, CA 91784
Visit Ford of Upland 71
Seller's notes about this car
New 2024 Ford Explorer ST For Sale $62,010 1 Cars.com
Brake Assist
LED Headlights
Lane Departure Warning
Rear Cross Traffic Alert
Stability Control
Leather Seats
Memory Seat
Third Row Seating
2024 Ford ExplorerST 4WD. Star White Metallic Tri -Coat 4WD 10 -
Speed Automatic 3.01- EcoBoost V6 I DARE YOU TO FIND A BETTER
DEAL if you didn't buy from FORD OF UPLAND chances are you paid
too much.FORD OF UPLAND proudly serves Upland, Rancho...
View all seller's notes
WE OFFER HOME DELIVERY!! Family Owned and Operated Since
1960. We serve the Azusa, Industry, Covina, Ontario, Pomona,
Glendora, Upland, La Verne, Monrovia, San Dimas, Claremont,
Montclair, Norco, Chino, Chino Hills, Corona, Eastvale, Rancho
Cucamonga, Inland Empire, Rialto, Redlands, Moreno Valley,
Temecula, Cerritos, Huntington Beach, and Orange County areas.
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New 2024 Ford Explorer ST For Sale $62,290 1 Cars.com
Not all customers will qualify. All decisions related to submission of consumer's credit application, assignment of financing
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Basics
Exterior color Star White Metallic Tri -Coat
Interior color Ebony
Drivetrain Four-wheel Drive
MPG 18-240
Fuel type Gasoline
Transmission Automatic
Engine EcoBoost 3L V-6 gasoline direct injection, DOHC,
variable valve
VIN 1FM5K8GCXRGA12638
Stock # RGA12638
Mileage 5 mi.
Call
https://www.cars.com/vehicledetaii/e7ced888-Oe97-4af3-8731-c8e 1 a267acd 1 / 3/12
New 2024 Ford Explorer ST For Sale $62,290 1 Cars.com
Convenience Adaptive Cruise Control
Heated Seats
Heated Steering Wheel
Keyless Start
Navigation System
Power Liftgate
Entertainment Apple CarPlay@/Android AutoO
Bluetooth@
HomeLink
Premium Sound System
USB Port
Exterior Alloy Wheels
Sun roof/Moon roof
Tow Hitch
Safety Automatic Emergency Braking
Backup Camera
Blind Spot Monitor
Brake Assist
LED Headlights
Lane Departure Warning
Rear Cross Traffic Alert
Stability Control
Seating Leather Seats
Memory Seat
Third Row Seating
View all features
Seller's info
Envision Ford of Duarte
4.2 ***** (184 reviews)
Call
https:ltwww.cars.com/vehiciedetall/e7ced888-De974af3-8731c8ol a267acdl/ 4/12