CC - Agenda - 09-10-2024CITY OF ROSEMEAD
CITY COUNCIL
SPECIAL AND REGULAR
JOINT MEETING AGENDA
City Hall Council Chamber
8838 East Valley Boulevard
Rosemead, CA 91770
Tuesday, September 10, 2024,
6:00 P.M. Special and 7:00 p.m. Regular Meeting
City Council
Steven Ly, Mayor
Margaret Clark, Mayor Pro Tem
Sandra Armenta, Council Member
Sean Dang, Council Member
Polly Low, Council Member
Brown Act
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless
certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain
matters for consideration at a future City Council meeting.
Public Comment from the Audience
Public may provide public comment as instructed in the Public Comment section of the agenda.
Written comments may be submitted via email at publiccommentAcityofrosemead.or¢ by 5:00 p.m.
The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the
Audience period. Opportunity to address the City Council (on non -agenda items) is limited to 3 minutes per speaker.
Americans with Disabilities Act
In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's
Office at (626) 569-2100 at least 48 hours prior to the meeting to allow the city to make reasonable arrangements to ensure
accessibility to the meeting or service.
Any writings or documents provided to the majority of the Rosemead City Council regarding any item on this agenda will
be made available for public inspection in the City Clerk's Office during normal business hours.
Rosemead City Council
Special and Regular Meeting Agenda September 10, 2024
SPECIAL MEETING
6:00 P.M.
CALL TO ORDER
ROLL CALL
1. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL --ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code Section 54956.9(d)(4):
(1 potential case)
The City Council will recess the special meeting to Closed Session and
reconvene at the regular 7: 00 p.m. City Council meeting.
Rosemead City Council
Special and Regular Meeting Agenda September 10, 2024
REGULAR MEETING
7:00 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE — Council Member Low
INVOCATION — Council Member Dang
2. PUBLIC COMMENT
Opportunity to address the City Council (on non -agenda items) is limited to 3 minutes per
speaker. The public may address comments in person or via zoom using Meeting ID:
892 8628 1910 and Passcode: 834681 or by dialing: (669) 900-9128, enter Meeting ID and
Passcode. Written comments may be submitted to publiccommentAcitvofrosemead.org
by 5:00 p.m. All comments are public record and will be recorded in the official record of
the city.
3. PRESENTATIONS
A. Retirement Recognition of 16 years of Public Service of Lead Facilities Technician,
Minh Ha
B. Proclamation Declaring the Month of September 2024 as "National Preparedness
Month" in the City of Rosemead
4. PUBLIC HEARING
CEQA:The following item is not subject to the California Environmental Quality Act, unless
noted on the item.
A. Public Hearing On Consideration of a Municipal Code Amendment to the City of
Rosemead Floodplain Management Section, and Introduce for First Reading
Ordinance No. 1022
The City of Rosemead is a participant in the National Flood Insurance Program that
enables property owners in participating communities to purchase insurance
protection against losses from flooding and mudflow damage. Furthermore, the City
of Rosemead is in the process of updating its Local Hazard Mitigation Plan (LHMP)
for approval by the California Governor's Office of Emergency Services (CalOES)
and the Federal Emergency Management Agency (FEMA). The purpose of the
LHMP is to provide hazard, vulnerability, and mitigation information; to ensure that
local hazard mitigation planning is coordinated to the greatest extent feasible; and to
ensure that local jurisdictions are made aware of the local hazards and vulnerabilities
within their jurisdiction and to develop strategies to reduce those vulnerabilities. As
part of the updated draft LHMP, CalOES requested that the City of Rosemead update
its Municipal Code to incorporate "substantial improvement and substantial damage"
provisions consistent with the State of California Model Floodplain Management
Ordinance language as administered by the California Department of Water
Rosemead City Council
Special and Regular Meeting Agenda September 10, 2024
Resources. Delays in the approval of the LHMP could result in the loss of Federal
funding in the event of a disaster or emergency.
Recommendation: That the City Council take the following actions:
1. Conduct a public hearing and receive public testimony; and
2. Move to introduce for first reading, by title only, Ordinance No. 1022:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AMENDING MUNICIPAL CODE
SECTION 13.17.040, RELATING TO SUBSTANTIAL
IMPROVEMENT AND SUBSTANTIAL DAMAGE WITHIN
THE FLOODPLAIN MANAGEMENT CODE
5. CONSENT CALENDAR
CEQA: The following items are not subject to the California Environmental Quality Act,
unless noted on the item.
A. Claims and Demands
• Resolution No. 2024-44
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS
AND DEMANDS IN THE SUM OF $2,316,101.70 CHECKS
NUMBERED 117148 THROUGH NUMBER 117308,
DRAFTS NUMBERED 7361 THROUGH NUMBER 7402
AND EFT NUMBERED 52554 THROUGH NUMBER 52608
INCLUSIVELY
Recommendation: Adopt Resolution No. 2024-44.
• Resolution No. 2024-46
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS
AND DEMANDS IN THE SUM OF $1,249,042.41 CHECKS
NUMBERED 117309 THROUGH NUMBER 117443, DRAFTS
NUMBERED 7403 THROUGH NUMBER 7419 AND EFT
NUMBERED 52609 THROUGH NUMBER 52652
INCLUSIVELY
Recommendation: Adopt Resolution No. 2024-46.
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Rosemead City Council
Special and Regular Meeting Agenda
September 10, 2024
• Resolution No. 2024-47
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS
AND DEMANDS IN THE SUM OF $1,853,177.34 CHECKS
NUMBERED 117444 THROUGH NUMBER 117594, DRAFTS
NUMBERED 7421 THROUGH NUMBER 7458 AND EFT
NUMBERED 52653 THROUGH NUMBER 52700
INCLUSIVELY
Recommendation: Adopt Resolution No. 2024-47.
B. Minutes
Recommendation: That the City Council approve the special meeting minutes of
August 26, 2024, and August 27, 2024.
C. Federal Legislative Advocacy Day — September 17 — 19, 2024 in Washington, DC
The City's Federal lobbyist David Turch & Associates is coordinating afederal lobby
day for the month of September when the Senate and the House of Representatives
will be in session. Visiting while representatives are in session provides the
maximum opportunity to meet with them face-to-face. The intent is to conduct
meetings to discuss topics on Transportation, Public Safety, Economic Development,
Housing, and various issues affecting the City of Rosemead. The City Council will
consider authorizing the attendance of any Council Member and City staff who
wishes to attend a Federal Legislative Advocacy Day in Washington, DC
on September 17-19, 2024.
Recommendation: That the City Council authorize the attendance, at City expense,
of any Council Member and City staff interested in attending a Federal Legislative
Advocacy Day in Washington, DC on September 17-19, 2024.
D. National League of Cities 2024 City Summit Conference — November 13-16, 2024,
in Tampa Bay, FL
The City Council will consider authorizing the attendance of any Council Member
and City staff who wishes to attend the 2024 National League of Cities City Summit
Conference in Tampa Bay, Florida from November 13-16, 2024.
Recommendation: That the City Council authorize the attendance and finance of
any Council Member and City staff that attends the National League of Cities 2024
City Summit Conference in Tampa Bay, Florida from November 13-16, 2024.
E. Federal Legislative Advocacy Services — David Turch & Associates
On September 24, 2019, the City of Rosemead approved a Professional Services
Agreement with David Turch & Associates ("DT&A") for federal legislative
advocacy services for a three-year period, approving two additional one-year
renewals. The agreement is set to expire September 24, 2024. Retaining the firm
would continue to help the City identify, pursue, and protect essential federal
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Rosemead City Council
Special and Regular Meeting Agenda September 10, 2024
program funding, and provide grant services, including working with the city to
submit successful federal grant applications. DT&A provides comprehensive
strategic planning, federal grant opportunities, legislative goal setting,
intergovernmental liaison and political analyses. DT&A would also work to support
or oppose legislation, regulations, and policy that would either benefit or harm the
City or its residents and foster or enhance relationships with members of Congress
and Executive Agency officials.
Recommendation: That the City Council approve, authorize, and direct the
City Manager to enter into a three-year agreement with two, 1 -year options with
David Turch & Associates for federal legislative advocacy services, in an amount
not -to -exceed $66,000 annually.
F. Lease Renewal with Ricoh USA, Inc., for Print Goods and Services
The City currently utilizes Ricoh USA, Inc. to lease six copiers and one wide format
machine for print, copy, scanning, and fax services, including maintenance. The
current Master Lease Agreement will expire September 2024. Renewal of the Master
Lease Agreement for a 5 -year term would lock in a fixed monthly lease rate of $1,795
or $107,700 for the entire term, and reduced print fees for the entire term.
Recommendation: That the City Council approve, authorize, and direct the
City Manager to enter into a five-year agreement with Ricoh USA, Inc. for print
goods and services, in an amount not -to -exceed $107,700 for the entirety of the term.
G. Tree Maintenance Services — Award of Contract to West Coast Arborists, Inc.
The City's existing contract for tree maintenance services with West Coast Arborist
Inc. (WCA) will expire on September 10, 2024. The scope of work for this contract
includes annual tree trimming, service request trimming, tree removal and
replacement, emergency response and the maintenance of a GIS based tree inventory.
The new contract will include a 3 -year grid trim cycle and as needed services as
requested by the City.
A Request for Proposals (RFP) was posted to the City's PlanetBids vendor portal on
July 3, 2024. Eight proposals were received on July 24, 2024. Staff reviewed the
proposals for completeness, understanding of scope of work, quality of support
facilities, experience and cost. Based on staff review it is recommending that the City
Council authorize the City Manager to execute an agreement between the City of
Rosemead and West Coast Arborists, Inc. for Tree Maintenance Services for an initial
34 -month contract term in the amount of $223,000 per fiscal year through June 30,
2027, with the option for up to two one-year extensions.
Recommendation: That the City Council authorize the City Manager to execute a
thirty-four (34) month contract with West Coast Arborists, Inc. in the amount of
$223,000 per fiscal year through June 30, 2027, with the option for up to two
one-year extensions and authorizes the City Manager to determine whether to enter
into any agreements to extend the term for each of the two one-year extensions.
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Rosemead City Council
Special and Regular Meeting Agenda
September 10, 2024
6. MATTERS FROM CITY MANAGER & STAFF
A. Rosemead Park Walking Trail Replacement Project No. 49019- Award of Contract
In December 2020, the replacement of the Rosemead Park Walking Trail (Trail) was
completed. On January 12, 2021, a community petition was filed at City Hall stating
safety concerns of the newly replaced Trail. In response to the community petition,
the City Council directed staff to develop options to improve the Trail and address
the community concerns. At the April 27, 2021, City Council meeting, staff presented
options to improve the Trail, however, none of the options were approved by City
Council. On September 29, 2021, the City Council directed staff to develop a Trail
Subcommittee to help identify additional potential options for improvements to the
Trail. The Subcommittee assisted in identifying potential options to address
community safety concerns by performing athorough evaluation of potential options
and working to develop arecommended option. At the July 12th, 2022, City Council
meeting, Option 4 was approved to address the concerns of the walking trail. Option
4 includes removal of the existing half-inch synthetic layer at Rosemead Park
Walking Trail and the grinding of an inch of the existing concrete base to
accommodate for a new inch and a half synthetic layer. Staff also coordinated for a
topographic survey of the walking trail to be conducted to identify several additional
low spots along the walking trail. A total of twenty-three low spots were identified
and will serve as the locations of the one -inch diameter weep holes to be installed
through the subbase along the walking trail, which will serve as drainage to minimize
standing water within the synthetic layer. This option achieves the project goal which
is to install a softer synthetic surface to address safety concerns from the community
as well as ADA access compliance. As a result of a comprehensive bid analysis to
determine the apparent low bid, the bid submitted by R.E. Schultz Construction, Inc.
in the amount of $487,630 was determined to be the lowest responsive bid.
Recommendation: That the City Council take the following actions:
1. Approve the plans and specifications for the Rosemead Park Walking Trail
Replacement—Project No. 49019; and
2. Authorize the City Manager to execute a contract with R. E. Schultz Construction,
Inc., for the base bid amount plus the additive bid item totaling $519,640.00.
In addition, authorize an amount of $51,964.00 (10%) as a contingency to cover
the cost of unforeseen construction expenses, for a total construction budget of
$571,604.00 and adopt Resolution No. 2024-45, amending the City's Fiscal Year
2024-25 CIP Budget to appropriate additional funds in the amount of $35,000 in
Street Light District funding to increase the total project budget to $572,000:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, AMENDING THE FISCAL YEAR
2024-25 CAPITAL IMPROVEMENT PROGRAM BUDGET AND
APPROPRIATE ADDITIONAL FUNDS FOR THE ROSEMEAD
PARK WALKING TRAIL REPLACEMENT (PROJECT NO.
49019); or
Rosemead City Council
Special and Regular Meeting Agenda September 10, 2024
3. Authorize the City Manager to execute a contract with R.E. Schultz Construction,
Inc., for the base bid amount of $487,630.00. In addition, authorize an amount of
$48,763.00 (10%) as a contingency to cover the cost of unforeseen construction
expenses, for a total construction budget of $536,393.00.
7. MATTERS FROM MAYOR & CITY COUNCIL
A. Discussion of Preferential Parking Districts
At the June 27, 2024, City Council special meeting, Council Member Armenta
requested additional information for a discussion on parking districts in the City of
Rosemead.
Recommendation: That the City Council direct staff as necessary to further evaluate
and/or develop a preferential parking program in the City of Rosemead.
B. City of Rosemead Public Transit Services
On July 23, 2024, Staff presented a high-level overview of the City's transportation
services, including program operations, cost, and ridership information. The City
Council requested additional information to gain a better understanding of current
expenditures and explore options to enhance transportation services. Staff has
conducted a thorough analysis of the requested information and will provide a
comparative analysis of potential cost savings by utilizing alternative ride -hailing
options to supplement our current transportation options.
Recommendation: Receive and provide direction to staff.
C. Council Comments
8. ADJOURNMENT
The regular City Council meeting of August 27, 2024, will go dark due to summer break.
The next regular City Council meeting will be held on September 10, 2024, at 7:00 p.m. in
the Rosemead City Hall Council Chamber.
POSTING AFFIDAVIT
I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct, accurate copy
of the foregoing agenda was posted seventy-two hours prior to the meeting, per Government Code
54954.2, at the following locations: City Hall, 8838 East Valley Boulevard; Rosemead Community
Recreation Center, 3936 N. Muscatel Avenue; Garvey Community Center, 9108 Garvey Avenue;
Public Safety Center, 8301 Garvey Avenue; United States Post Office, 8845 Valley Boulevard;
Rosemead Library, 8800 Valley Boulevard and on the City's website (www.cityofrosemead.org)
September 5, 2024
Ericka Hernandez, City Clerk Date
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Rosemead City Council
Special and Regular Meeting Agenda September 10, 2024
MEETING SCHEDULE:
Beautification Commission Meeting — CANCELLED
4 Wednesday, September 11 @ 7:00 p.m.
Planning Commission Meeting
4 Monday, September 16 @ 7:00 p.m.
Beautification Commission Special Meeting
4 Wednesday, September 18 @ 5:30 p.m.
City Council Meeting
4 Tuesday, September 24 @ 7:00 p.m.
Public Safety Commission Meeting
4 Thursday, September 26 @ 7:00 p.m.
UPCOMING CITY EVENTS
Farmers Market SEPTEMBER
Rosemead Park 91 1614 30
4343 Encinito Avenue, Rosemead
5PM-9PM
For more info: (626) 569-2160.
September 11th Memorial Ceremony SEPTEMBER
Civic Center Plaza 11
8838 E. Valley Boulevard, Rosemead
For more info: (626) 569-2160. 6 PM - 9 PM
Pet Vaccine &Microchip Clinic SEPTEMBER
%Q CITY OF ROSEMEAD of Zapopon Park
V 8301 E. Garvey Avenue, Rosemead 14
YOUT
A D V I S O R Y C O M M I T T E E For more info: (626) 569-2292. 9AM-11 AM
For more information, please visit ourwebsite at www.cityofrosemead.org
or call 626-569-2134
2024 Rosemead Moon Festival
Valley Boulevard (Between Walnut 14
Grove Avenue and Ivar Avenue)
For more info: (626) 569-2160. 2:30 PM - 11 PM
Pumpkin Dive SEPTEMBER
Rosemead Aquatic Center 2°o
9155 Mission Drive, Rosemead
For more info: (626) 569-2160. 12 PM - 1:30 PM