Loading...
CC - Agenda - 10-22-2024 Special Meeting at 6 P.M.CITY OF ROSEMEAD CITY COUNCIL SPECIAL MEETING AGENDA ROSEMEAD COMMUNITY RECREATION CENTER 3936 N. MUSCATEL AVENUE Tuesday, October 22, 2024 6:00 P.M. Special Meeting City Council Steven Ly, Mayor Margaret Clark, Mayor Pro Tem Sandra Armenta, Council Member Sean Dang, Council Member Polly Low, Council Member Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. General Conduct/Decorum During Meeting: While the City Council is in session, all attendees are required to observe the proceedings and adhere to established rules of decorum. No individual shall engage in behavior that is intended to or likely to incite violent or riotous actions, nor shall anyone disturb the orderly conduct of the meeting. Remarks must be made exclusively from the podium and directed to the Council as a whole, rather than to individual members or the audience. Comments and exchanges from the audience will not be acknowledged, as focus should remain on the speaker or the Council. Attendees are requested to silence their cellphones during the meeting. Any individual who causes ongoing disruption may be subject to removal from the proceedings per Government Code 54957.95. See Meeting Notice to Public on page 2 of this agenda for further details. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (626) 569-2100 at least 48 hours prior to the meeting to allow the city to make reasonable arrangements to ensure accessibility to the meeting or service. Any writings or documents provided to the majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's Office during normal business hours. Rosemead City Council Special Meeting Agenda October 22, 2024 MEETING NOTICE TO PUBLIC City Process to Address Disruptive Individual(s) and Groups that Interfere with the City Council's ability to conduct the Council Meeting: Although the City very much desires to conduct the meeting with all members of the public able to be present and participate, the City wants to provide information on procedures that may have to be taken regarding disruptive members of the public in order to permit the City Council to consider the items that are before them as required by law and to allow for the proper operation of the City. The Mayor will also read these procedures at the meeting. If during the City Council meeting individuals are disruptive, meaning that their behavior disrupts, impedes, or renders infeasible the orderly conduct of the meeting, the Mayor is authorized to remove such individuals as provided for in Government Code 54957.95. Further pursuant to Government Code section 54957.9, the Council may order the entire room to be cleared and may conduct the meeting without the public present As a last resort, if all other options fail, and the room cannot be peacefully cleared, the Council may have to move to a different room at the Rosemead Community Recreation Center (RCRC) where it can conduct the meeting and broadcast it to the public areas, in addition to the live stream on the City's Website. PROCEDURES: Mayor will issue a verbal warning to a disruptive individual. a. The Mayor will describe the clothing being worn by the individual to ensure the warning is clear. b. The Mayor will state to the individual that their behavior is disrupting the meeting, and that continued disruption may result in their removal. c. If the disruptive behavior continues after the warning, the individual can then be removed from the meeting, at the Mayor's instruction. d. If the disruptive individual is using force or making a credible threat of force, immediate removal is permitted without any warning. 2. The City Council also has the option to clear the entire meeting room if there is continued willful interruption by group or groups of persons such that the orderly conduct of the meeting is unfeasible, and order cannot be restored after attempting to remove those disruptive individuals. a. Once the room is cleared the Council may continue to conduct the meeting without the public. b. The public can watch on screens outside the meeting room or online at the City's website at www.citvofrosemead.org under Meeting and Agendas page. c. Members of the press or news media who have not participated in the disturbance will be allowed to continue to attend the meeting. d. Only if determined not to be disruptive to conducting the meeting, the Council may permit nondisruptive individuals to return to the meeting. 3. If the City Council orders clearing of the room but is not able to clear the room in a peaceful, timely manner such that the meeting cannot be resumed, the City Council and staff will move to room 4 at the RCRC. The meeting will be broadcast to the screens at the RCRC for the public as well as online on the City's website. The meeting will be conducted from that room with the applicant being permitted to present and answer questions of the Council. Only if determined not to be disruptive to conducting the meeting by the Council, will individuals be permitted to provide public comment to the Council. Rosemead City Council Special Meeting Agenda October 22, 2024 SPECIAL MEETING 6:00 P.M. CALL TO ORDER ROLL CALL 1. PUBLIC COMMENT The City Council will hear public comments on matters not listed on the agenda during the Public Comments section from the audience. Opportunity to address the City Council on non -agenda items is limited to 2 minutes per speaker. The public may address comments in person or via zoom using Meeting ID: 826 8143 7537 and Passcode: 036640. Written comments may be submitted to publiccommentAcitvofrosemead.org by 5:00 p.m. All comments are public record and will be recorded in the official record of the city. 2. CONSENT CALENDAR CEQA: The following items are not subject to the California Environmental Quality Act, unless noted on the item. A. Claims and Demands • Resolution No. 2024-56 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $906,279.66 CHECKS NUMBERED 117792 THROUGH NUMBER 117915, DRAFTS NUMBERED 7841 THROUGH NUMBER 7551 AND EFT NUMBERED 52778 THROUGH NUMBER 52802 INCLUSIVELY Recommendation: Adopt Resolution No. 2024-56. B. Public Safety Center Upgrades Project No. 31028 - Award of Contract The Public Safety Center provides an array of safety and security related services in the City of Rosemead. The Public Safety Center serves as a substation for the Sheriffs Department, with an office space of approximately 4,016 square feet. Currently, Los Angeles Sheriff deputies that are assigned to the City of Rosemead commute into Rosemead from the Temple Sheriff Station located on Las Tunas Drive in the City of Temple City. Due to the lack of amenities and security features, the Public Safety Center is not adequate as a headquarters for Sheriff's deputies and is not conducive to the Sheriff's investigative work and responsiveness. As such, the Public Safety Center would benefit from the necessary project design that was coordinated by City staff. Upgrades include but are not limited to providing a secured parking lot with gated keypad entry and lighting, locker room, redesign of the lobby and public counter, redesign of the restrooms to include a shower for Sherriff 3 Rosemead City Council Special Meeting Agenda October 22, 2024 deputies, upgrading office space and meeting room, installation of new doors, carpeting, paint, landscaping, and a temporary holding area for animals. A review of the existing roof system was also determined to need replacement along with replacement of the existing Heating, Ventilation, and Air Conditioning system. On September 4d', 2024, the City received three (3) bids. Based on staffs comprehensive bid analysis, the bid submitted by Royal Construction Corp, in the amount of $2,388,000, is determined to be the lowest responsive bid. As discussed below, Royal's bid contained some minor irregularities that staff and legal counsel have determined are immaterial and may be waived. Recommendation: That the City Council take the following actions: 1. Approve the plans and specifications for the Public Safety Center — Project No. 31028; 2. Waive the minor irregularities in Royal Construction Corp.'s bid; and 3. Authorize the City Manager to execute a contract with Royal Construction Corp, for the bid amount totaling $2,388,000. hi addition, authorize an amount of $238,800 (10%) as a contingency to cover the cost of unforeseen construction expenses, for atotal construction budget of $2,626,800.00. 3. MATTERS FROM CITY MANAGER & STAFF A. Tree Maintenance Services — Award of Contract to West Coast Arborists, Inc. At the September 10, 2024, City Council meeting staff was directed to provide copies of all proposals received and clarification on the evaluation factors used for the Tree Maintenance Services Award of Contract item. The City's existing contract for tree maintenance services with West Coast Arborist Inc. (WCA) expired on September 10, 2024. Currently, WCA is providing services to the City under a month -to -month contract. The scope of work for this contract includes annual tree trimming, service request trimming, tree removal and replacement, emergency response and the maintenance of a GIS based tree inventory. The new contract will include a 3-year grid trim cycle and as needed services as requested by the City. A Request for Proposals (RFP) was posted to the City's PlanetBids vendor portal on July 3, 2024. Eight proposals were received on July 24, 2024. Staff reviewed the proposals for completeness, understanding of scope of work, experience of each firm and project requirements, and quality of goods and support facilities. Based on a review of all proposals, staff is recommending that the City Council authorize the City Manager to execute an agreement between the City of Rosemead and West Coast Arborists, Inc. for Tree Maintenance Services for an initial thirty-two (32) month contract term in the amount of $223,000 per fiscal year through June 30, 2027, with the option for up to two one-year extensions. 4 Rosemead City Council Special Meeting Agenda October 22, 2024 Recommendation: That the City Council authorize the City Manager to execute a thirty-two (32) month contract with West Coast Arborists, Inc. in the amount of $223,000 per fiscal year through June 30, 2027, with the option for up to two one-year extensions and authorizes the City Manager to determine whether to enter into any agreements to extend the term for each of the two one-year extensions on behalf of the City Council. 4. MATTERS FROM MAYOR & CITY COUNCIL A. Council Comments 5. ADJOURNMENT The next regular City Council meeting will be held on October 22, 2024, at 7:00 p.m. in the Rosemead Community Recreation Center, 3936 N. Muscatel Avenue, Rosemead, CA 91770. POSTING AFFIDAVIT I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct, accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting, per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley Boulevard; Rosemead Community Recreation Center, 3936 N. Muscatel Avenue; Garvey Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey Avenue; United States Post Office, 8845 Valley Boulevard; Rosemead Library, 8800 Valley Boulevard and on the City's website (www.cityofrosemead.org) i Ericka Hernandez, City Clerk October 17, 2024 Date Rosemead City Council Special Meeting Agenda October 22, 2024 Today's Small Town America MOVIE Iff s „�` fH� PARK - 'FIAT. ROSEMEAD PARK _ I 4343 ENCINITA AVE FREE GIVEAWAYS & SPOOKY BASKETS S BEC�y MOVIE Y� STARTS rJ AT DUSK a b .T1 FOR MORE INFO, PLEASE CALL (626) 569-2264 OR VISIT WWW.CITYOFROSEMEAD.ORG SUNDAY, NOVEMBER 3 , 2024.!10:!009M 6 Rngamead Cammunity Centm a 3936 N_ Mugental or ``t R ..::. k) W64 f01 >C)SF 1U OCTOBER 31 - 5:30 — 8:30 PM JESS GONZALEZ SPORTS COMPLEX } 8471 KLINGERMAN AVE. )an us for a trial teasingly goad t me for the whpte family walk fran car to car piclang uP goodies and heats The evening will incWde ca ival games, arts & crafts, a Mau -a House, and a mess The costume contest will have categories for kids, adu Izz `�•i aaad dots Trunk or Treat watt only take place on October 31. LCT_AUTED HOUSE —27 • 330—T.3OPM SCATEL AVE. FOR MORE INFORMATION SCAN _ — THE OR CODE OR CALL I626) 569-21W $ATURDAY n- NOV. R MPKIfl 10:00 AM TO t: 1IBBY, 1 00 PM _- {e JESS GONZALEZ SPORTS COMPLEX - 0471 KLINGERMAN STREET . . . . . . . . . . FOR — INFORMATION, COMAGT (626) 569-2264 — V151T W W W. F—FI—S-1-1 8838 E. Valley Boulevard, Rosemead, CA 91770 111 City Hall is open Monday - Thursday from 7:00 a.m. — 6:00 p.m. City Hall is closed on Fridays. T: (626) 569-2100 F: (626) 307-9218 W: www.cityofrosemead.org lid , ta! .