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CC – Item 3A – Tree Maintenance Services – Award of Contract to West Coast Arborists, Inc.
ROSEMEAD CITY COUNCIL STAFF REPORT TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: BEN KIM, CITY MANAGER �jL- DATE: OCTOBER 22, 2024 SUBJECT: TREE MAINTENANCE SERVICES — AWARD OF CONTRACT TO WEST COAST ARBORISTS, INC. SUMMARY At the September 10, 2024, City Council meeting staff was directed to provide copies of all proposals received and clarification on the evaluation factors used for the Tree Maintenance Services Award of Contract item. The City's existing contract for tree maintenance services with West Coast Arborist Inc. (WCA) expired on September 10, 2024. Currently, WCA is providing services to the City under a month- to-month contract. The scope of work for this contract includes annual tree trimming, service request trimming, tree removal and replacement, emergency response and the maintenance of a GIS based tree inventory. The new contract will include a 3 -year grid trim cycle and as needed services as requested by the City. A Request for Proposals (RFP) was posted to the City's P1anetBids vendor portal on July 3, 2024. Eight proposals were received on July 24, 2024. Staff reviewed the proposals for completeness, understanding of scope of work, experience of each firm and project requirements, and quality of goods and support facilities. Based on a review of all proposals, staff is recommending that the City Council authorize the City Manager to execute an agreement between the City of Rosemead and West Coast Arborists, Inc. for Tree Maintenance Services for an initial thirty-two (32) month contract term in the amount of $223,000 per fiscal year through June 30, 2027, with the option for up to two one-year extensions. BACKGROUND The City has approximately 6,172 trees within the public right-of-way, parks and other city facilities with approximately 200 different species of trees throughout the City. There are an estimated 2,450 vacant sites where trees can be planted. Our tree population is divided into 3 grids with approximately 2,057 trees per grid. For safety purposes, the grids are to be trimmed every three years to minimize our liability. AGENDA ITEM 3.A City Council Meeting October 22, 2024 Page 2 of 12 WCA has provided tree maintenance services to the City for eight years. In addition to the tree maintenance services provided by WCA, the contractor provides management and maintenance of a tree inventory that is critical in providing service history and information for each city tree. The inventory and service history assists staff in providing timely responses to service requests, insurance claims, and allows us to schedule removal and replacements as necessary. ANALYSIS On July 3, 2024, staff posted an RFP to the City's PlanetBids vendor portal. On July 24, 2024, the City received eight proposals and the results were as follows: Rank Contractor Location Evaluation Scores 1 West Coast Arborists, Inc. Anaheim, CA 98 2 United Pacific Services South Gate, CA 91 3 Great Scott Tree Service Stanton, CA 90 4 Mariposa Tree Management Inc. Irwindale, CA 89 5 North Star Land Care Downey, CA 86 6 Rollin Green Inc. San Bernardino, CA 80 7 SG dba Four Seasons Landscaping D Van Nuys, CA 79 8 Tiger Tree Services Inc. El Monte, CA 71 As provided for in the City's RFP, the proposals were reviewed based on the elements below: • Completeness of the RFP and compliance with the required format — 25 Pts (Evaluates whether the proposal fully addresses all aspects of the RFP and adheres to the specified format, ensuring all necessary information is provided in the correct manner) • Project understanding and approach — 15 Pts (Assesses how well the vendor comprehends the project's objectives, challenges, and proposed strategy to achieve desired outcomes) • Experience and qualifications of the personnel and firm — 30 Pts (Evaluates the relevant experience, expertise, and qualifications of the personnel and the company who will be involved in the project) • Experience in local area and project requirements and process — 20 Pts (Evaluates the vendor's familiarity with the specific local market condition and project processes relevant to the location where the work will be conducted) • Quality of Goods and Support Facilities— 10 Pts (Assesses the quality of the products as well as the vendor's support infrastructure and capabilities to provide ongoing maintenance and assistance — More specifically the proposed Tree Inventory Software Program, the proximity of work yards, and vehicle fleet and feet maintenance) City Council Meeting October 22, 2024 Page 3 of 12 The following is a summary of each of the eight proposals: West Coast Arborists West Coast Arborist, Inc. (WCA) has 52 years of experience and has successfully provided tree maintenance services in over 350 cities throughout California and Arizona. WCA has earned a Tree Care Industry Association (TCIA) accreditation. They employ 95 Certified Arborists and over 155 Certified Tree Workers as recognized by the International Society of Arboriculture. Additionally, the city is offered access and training to use WCA's tree management software program to view the City's tree inventory. The software is available through mobile app. Moreover, WCA has a modem fleet consisting of 1,600 pieces of equipment that are inspected daily and overseen by an in-house fleet maintenance program of 50 full-time mechanics. WCA currently provides tree maintenance services to many of our neighboring cities including Alhambra, Arcadia, Monterey Park, Temple City, and Montebello. Completeness of RFP 25/25 Responded to all elements of RFP. Project understanding and approach 13/15 Provided a high-level overview of an implementation plan, quality control and safety plan. Communication strategies and workflows were well defined. Contractor has a firm understanding of project requirements but could have benefitted from a city specific approach. Experience & Qualifications — Personnel and 30/30 In business for over 52 years. WCA employs many Firm International Society of Arboriculture (ISA) certified professionals; 155 Certified Tree Workers, 95 Certified Arborists, 8 Board Certified Master Arborists, 55 Tree Risk Assessment Qualified, 20 Certified Utility Specialists, 10 Municipal Specialists. Tree Care Industry Association accreditation. Has provided comprehensive tree services in over 300 communities. C27 and D49 licenses current and active. Experience in local area and project 20/20 Contractor is the incumbent tree maintenance service requirements provider and has performed tree maintenance services for the City for a total of 8 years. WCA has consistently provided effective communication, high quality services, and timely response to emergency requests throughout their contract term. WCA has assisted the City in developing a highly informative tree inventory. The software's mobile app has allowed staff to be able to update work histories in real-time to help ensure work histories are well documented. Contractor also has contracts with many of our neighboring cities. Quality of Goods and Support Facilities 10/10 Tree management program includes tree site attributes such as location (coordinates), species, parkway size and is made available online or through a mobile app. Program allows city to view work history records and create work orders, software training is available to customers. WCA also has three vehicle/equipment yards within 14 miles of Rosemead. Modern fleet City Council Meeting October 22, 2024 Page 4 of 12 United Pacific Services United Pacific Services, Inc. (UPS) has been in business for 45 years and has successfully completed $135,000,000 in government contracts over the past 40 years. The contractor's crews are ISA Certified Arborists and Certified Tree Workers. Contractor has an experienced local crew that lives near Rosemead. UPS has vehicle and equipment yards in various county/city locations and in South Gate. Additionally, in their proposal UPS offered a tree inventory database to the City, however, the full range of the software system capabilities were not disclosed. UPS has invested over $5.8 Million in specialized tree equipment over the last ten years. UPS currently provides tree maintenance services to Downey, Pasadena, and Los Angeles County. Completeness of RFP 20/25 consisting of 1600 pieces of equipment maintained in- house through their fleet maintenance program staffed with 50 Full -Time mechanics. Toll free, 24/7 emergency hone number for urgent response. Total 98 warranty requirements, or provide a statement of no United Pacific Services United Pacific Services, Inc. (UPS) has been in business for 45 years and has successfully completed $135,000,000 in government contracts over the past 40 years. The contractor's crews are ISA Certified Arborists and Certified Tree Workers. Contractor has an experienced local crew that lives near Rosemead. UPS has vehicle and equipment yards in various county/city locations and in South Gate. Additionally, in their proposal UPS offered a tree inventory database to the City, however, the full range of the software system capabilities were not disclosed. UPS has invested over $5.8 Million in specialized tree equipment over the last ten years. UPS currently provides tree maintenance services to Downey, Pasadena, and Los Angeles County. Completeness of RFP 20/25 Responded to most elements of RFP, however, failed to respond to three elements of the RFP including the proposal did not provide a clear understanding of the tree inventory capabilities, adhere to new tree planting warranty requirements, or provide a statement of no negative history. Project understanding and approach 15/15 Proposal provided a well laid out plan for schedule of work, communications, and their proposed program in Rosemead offering a dedicated supervisor to work with City staff. Contractor has a firm understanding of project requirements. Experience & Qualifications — Personnel and 30/30 In business for 45 years. UPS employs International Firm Society of Arboriculture (ISA) certified Tree Workers, Tree Climbers, Tree Worker Aerial Lift Specialist, Utility Specialist, Municipal Specialist, and Arborists. C27 and D49 licenses current and active. Contractor has provided letters of recommendation as evidence of good work performance. Experience in local area and project 19/20 Contractor has performed tree maintenance services for requirements the County of Los Angeles, Downey, and Pasadena. Has over 40 years of experience completing municipal contracts. Quality of Goods and Support Facilities 7/10 Tree inventory software offering is unclear, City had requested an online inventory available for City use but the description did not state the platform was web -based, also no mention of mobile app availability. Support equipment at facility in City of South Gate (approximately 17 miles away from the City) and various county/city yards. Fleet consisting of over 65 vehicles and pieces of equipment with in-house fleet maintenance team. Has invested over $5.8 Million in specialized equipment. Provided multiple gency contact phone numbers for City use. emer, Total 91 City Council Meeting October 22, 2024 Page 5 of 12 Great Scott Tree Service, Inc. Great Scott Tree Service, Inc. (GSTS) has 48 years of experience and has focused its business on municipalities and commercial accounts in Orange and Los Angeles County. GSTS has earned Tree Care Industry Association (TCIA) accreditation and employs 145 qualified professionals including 10 Certified Arborists and 10 Tree Workers. GSTS has over 210 pieces of state-of-the- art equipment. The city would be granted direct access and offered training to use GSTS's tree management software program (TrimIT) to view the City's tree inventory. GSTS currently provides tree maintenance services to the cities of Newport Beach, Long Beach, and Irvine. Completeness of RFP 22/25 Responded to most elements of RFP. Failed to respond to two elements of the RFP including formatting requirements and providing a statement of no negative history. Project understanding and approach 15/15 Proposal provided a project schedule with detailed contract phases. Proposal offers a dedicated supervisor to work with City staff. Contractor has a firm understanding of project requirements. Experience & Qualifications — Personnel and 30/30 In business for 48 years. GSTS employs 145 qualified Firm professionals recognized by International Society of Arboriculture (ISA) including certified Tree Workers, Utility Specialist, Municipal Specialist, Arborists, Qualified Tree Risk Assessor, Aerial Rescue Certified, Wildlife Certified, Line Clearance Arborist. C27 and D49 licenses current and active. Has placed a focus on expanding their municipal division over the past 25 ears. Experience in local area and project 18/20 Contractor has performed tree maintenance services for requirements Rosemead in the past and has contracts with County of Los Angeles, Downey, and Pasadena. Has over 40 years of experience completing municipal contracts. Quality of Goods and Support Facilities 5/10 Tree inventory software management program includes tree site attributes such as location (coordinates), species, parkway size and is available online, no mention of mobile app availability. Nearest support facility in Staton over 25 miles away from the City, may affect emergency response times. Fleet consisting of over 210 pieces of equipment, no mention of fleet maintenance practices. 24 hour emergency hotline. Total 90 Mariposa Tree Management, Inc. Mariposa Tree Management, Inc. (Mariposa) has 40 years of experience and has provided tree maintenance services to both municipalities and private businesses. They employ 50 qualified personnel including ISA Certified Arborists, Tree Workers, Utility Specialist, Municipal Specialist, Tree Climber Specialist, and Tree Risk Assessment. Mariposa proposed to manage the contract services out of their Irwindale office. Mariposa's tree management software is an online City Council Meeting October 22, 2024 Page 6 of 12 program and the City would be provided access to view the system. Maintains state of the art equipment with an in-house fleet maintenance program. Mariposa currently provides tree maintenance services to the cities of San Marino, Thousand Oaks, and Temecula. Completeness of RFP 21/25 Responded to most elements of RFP. Failed to respond to three elements of the RFP including the new tree planting warranty requirements, formatting requirements, and providing a statement of no negative history. Project understanding and approach 13/15 Provided a high-level overview of an implementation plan, quality control and safety plan. Contractor has a firm understanding of project requirements but could have benefitted from a city specific approach Experience & Qualifications — Personnel 29/30 In business for 40 years. Contractor employs 50 and Firm qualified professionals recognized International Society of Arboriculture (ISA) including certified Arborists, Tree Workers, Utility Specialist, Municipal Specialist, and Tree Climber Specialist. Qualified Tree Risk Assessor, Aerial Rescue Certified, Wildlife Certified, Line Clearance Arborist. Provides tree care to cities and counties throughout California. C27 and D49 licenses current and active. Experience in local area and project 18/20 Contractor has contracts with cities of San requirements Marino and Los Angeles. Has over 40 years of experience completing municipal contracts. Quality of Goods and Support Facilities 8/10 Tree inventory software management program includes tree site attributes such as location (coordinates), species, parkway size and is available online, no mention of mobile app availability. Support equipment at facility in Irwindale approximately 9 miles away from the City. Fleet consisting of over 210 pieces of equipment with in-house fleet maintenance and mobile mechanic. 24-hour toll-free phone number for emergency calls for service. Total 89 North Star Land Care North Star Land Care (North Star) has been in business since 2017 and has held 9 municipal contracts. North Star has a team of 25 full-time professionals including Certified Arborists, Certified Ground Specialists, and a Certified Utility Arborist. They have a modern fleet of 25 of the newest and most advanced equipment available in the industry. The Contractor offers a proprietary online database that can provide real-time updates and would be accessible to City staff. North Star currently provides tree maintenance services to the cities of El Monte, San Gabriel, Huntington Park, Lynwood, and others. City Council Meeting October 22, 2024 Page 7 of 12 NORTH Completeness of RFP STAR 22/25 LAND CAIZF Responded to most elements of RFP. Failed to respond to two elements of the RFP including formatting Project understanding and approach 14/15 requirements or new tree planting warranty requirement. Project understanding and approach 14/15 Proposal provided a thorough approach to scope of work implementation and performance of work. Experience & Qualifications — Personnel and 28/30 Contractor has a firm understanding of project Firm requirements. Experience & Qualifications — Personnel and 25/30 In business for 7 years. Employs qualified Firm professionals recognized International Society of Arboriculture (ISA) including certified Utility Arborists and Arborists. C27 and D49 licenses current and active. Reference provided negative feedback. Experience in local area and project 18/20 Contractor has performed tree maintenance services for requirements nine municipalities. Currently provides services to our neighboring cities of El Monte and San Gabriel. Quality of Goods and Support Facilities 7/10 North Star has a proprietary online database (NS Tree Cloud) that can provide real-time updates and would be accessible to City staff. Database would provide ability to City staff to view work orders and input service requests, no mention of mobile app availability. Support facility in yard out of Downey. Has over 25 of the newest and most advanced equipment in the industry, did not mention maintenance program for vehicles. 24-hour emergency phone numbers will be provided in case of emergency. Total 86 Rolline Green Rolling Green has over 25 years of experience in Vegetation Management primarily providing service for educational institutions and the private sector. Their workforce is comprised of over 200 professionals including Certified Arborists, Tree Risk Assessment, and Tree Workers. Contractor offers GIS online database that can provide real-time updates and would be accessible to City staff. Rolling Green currently provides tree maintenance services to SCE, Los Angeles Unified School District, University of Redlands, and others. ROLLING Completeness of RFP 16/25 CREEN Failed to adequately respond to various aspects of the RFP. Project understanding and approach 14/15 Proposal provided a well thought out approach to scope of work implementation and performance of work. Contractor has a firm understanding of project requirements. Experience & Qualifications — Personnel and 28/30 In business for 25 years. Employs qualified Firm professionals recognized by International Society of Arboriculture (ISA) including certified Tree Workers, Tree Risk Assessment, and Arborists. Holds contracts City Council Meeting October 22, 2024 Page 8 of 12 Four Seasons Landscaping Four Seasons Landscaping (SGD) has 35 years of experience and has provided tree maintenance services to both public and private sector organizations. They employ a staff team of 95 including ISA Certified Arborists and Tree Trimmers. SGD's tree management software (Arbor Care) is an online program. Contractor offices are located in Van Nuys and they have over 30 vehicles in their fleet. Contractor states that they are prepared to accommodate the contract needs. SGD currently provides tree maintenance services to the cities of Pasadena and Beverly Hills. Completeness of RFP 16/25 with multiple large institutions and utility companies. C27 and D49 licenses current and active. Experience in local area and project 17/20 Contractor has performed tree maintenance services for requirements the Los Angeles School District and Southern California Edison. Quality of Goods and Support Facilities 5/10 Contractor has an in-house software that can provide and Firm real-time updates and would be accessible to City staff, no mention of mobile app availability. Database would provide ability to City staff to view work orders and input service requests. Support equipment based out of Experience in local area and project 18/20 San Bernardino, may affect emergency response times. requirements Has industry leading fleet of specialized equipment, but did not expand on maintenance program. Total 80 organizations. Four Seasons Landscaping Four Seasons Landscaping (SGD) has 35 years of experience and has provided tree maintenance services to both public and private sector organizations. They employ a staff team of 95 including ISA Certified Arborists and Tree Trimmers. SGD's tree management software (Arbor Care) is an online program. Contractor offices are located in Van Nuys and they have over 30 vehicles in their fleet. Contractor states that they are prepared to accommodate the contract needs. SGD currently provides tree maintenance services to the cities of Pasadena and Beverly Hills. Completeness of RFP 16/25 Failed to adequately respond to various aspects of the RFP. Project understanding and approach 14/15 Provided a thorough approach to perform outlined scope of work. Contractor has a firm understanding of project requirements. Experience & Qualifications — Personnel 26/30 In business for 35 years. Contractor employs and Firm professionals recognized by International Society of Arboriculture (ISA) including certified Arborists and Tree Trimmers. C27 and D49 licenses current and active. Experience in local area and project 18/20 Contractor has contracts with Pasadena and requirements Beverly Hills. Has provided similar contract services to various private and public sector organizations. Quality of Goods and Support Facilities 5/10 Tree inventory software management program available online, no mention of mobile app availability. Offices located in Van Nuys, could affect emergency response times. Fleet consisting of over 30 vehicles but did not expand on their maintenance. Total 79 Tiger Tree Services Tiger Tree Services has 12 years of experience and has provided tree maintenance services to both City Council Meeting October 22, 2024 Page 9 of 12 public and private sector organizations. They employ a staff team that includes ISA Certified Arborists and Tree Trimmers. Tiger Tree Services tree management software is an online program called Arbor Care. Tiger Tree Service has a modern vehicle fleet. Contractor currently provides tree maintenance services to the multiple school districts. Completeness of RFP 16/25 Failed to adequately respond to various aspects of United Pacific Services $72.00 the RFP. Project understanding and approach 11/15 Provided a brief approach to perform outlined Mariposa $75.00 scope of work. Contractor has somewhat of an North Star $73.00 understanding of project requirements. Experience & Qualifications — Personnel 22/30 In business for 12 years. Contractor employs and Firm $90.00 professionals recognized by International Society Tiger Tree Service $60.00 of Arboriculture (ISA) including Certified Arborists, Tree Climber Specialist, and Tree Workers. D49 license current and active. Has the least amount of experience working on a tree grid of Rosemead's size. Experience in local area and project 18/20 Contractor has contracts with Downey School requirements District, Fontana School District, and Palm Springs School District. Has provided similar contract services to various private and public sector organizations. Quality of Goods and Support Facilities 4/10 Tree inventory software management program is available online and through mobile app, but unfortunately the proposal did not specifically provide details on how the City would be interacting with the system. Located in EI Monte (approximately 4 miles from City). Contractor states that they operate a modem fleet but did not provide details on maintenance. Dedicated emergency phone number to contact the Contractor 24/7. Total 71 Grid trimming is the main category of service performed as part of this contract. A cost comparison showing the proposed unit price per tree and the total cost for the 3 -year grid trim service is provided below: West Coast Arborists $84.00 $518,364.00 United Pacific Services $72.00 $444,312.00 Great Scott Tree Service $69.50 $428,884.50 Mariposa $75.00 $462,825.00 North Star $73.00 $450,483.00 Rolling Green $77.00 $475,167.00 Four Seasons Landscaping $90.00 $555,390.00 Tiger Tree Service $60.00 $370,260.00 City Council Meeting October 22, 2024 Page 10 of 12 Based on a review of all the proposals, staff recommends that WCA be awarded the contract as they were determined to have scored the highest based on the factors above. WCA has 52 years of experience and has successfully provided tree maintenance services in over 350 cities throughout California and Arizona. They employ 95 Certified Arborists and over 155 Certified Tree Workers as recognized by the International Society of Arboriculture. WCA also has three vehicle/equipment yards within 14 miles of Rosemead allowing for quick response time in the event of an emergency call for service. During the term of their existing contract, WCA has exceeded staff expectations during emergency calls for service. WCA has a dedicated 24/7 emergency phone number available in the event of an emergency. Additionally, the city is granted direct access and offered training to use WCA's tree management software program to view the City's tree inventory. Access to the tree management software assists City staff in reviewing work histories and facilitates the creation of work orders while in the field through their mobile app. Moreover, WCA has a modern fleet consisting of 1,600 pieces of equipment that are inspected daily and overseen by an in-house fleet maintenance program of 50 full-time mechanics. WCA currently provides tree maintenance services to many of our neighboring cities including Alhambra, Arcadia, Monterey Park, Temple City, and Montebello. Protest Letter, Objection Letters, and Offer to Negotiate Letter The City received a protest letter (Attachment K) from Great Scott Tree Service, Inc.'s (GSTS) dated August 13, 2024. In the letter GSTS indicated that the WCA proposal should be rejected because WCA stated in its proposal that they had no negative history to report. The letter was provided to WCA for review and response. City staff have reviewed the protest letter and responses from WCA (Attachment L) as well as undertaken an analysis. Staff considers WCA's proposal satisfactory and based on the RFP factors, WCA is the highest reviewed proposer. The City prepared a written response (Attachment M) to GSTS describing why staff will not be changing its recommendation which contains further information on staff's consideration of the protest. The City received an objection letter from Terry Noriega, President of Mariposa Landscaping, Inc., dated August 13, 2024. In the letter (Attachment N) Mr. Noriega requested that the City reconsider the award of contract to WCA discussing issues related to pricing. The City reviewed the letter and responded that the award of the contract is not based on lowest price as it is not a public works project subject to the lowest bid award requirement, but instead the metrics provided in the City's RFP. Based on those metrics, WCA was the highest reviewed proposer. The City prepared a written response (Attachment O) to Mr. Noriega indicating why staff will not be changing its recommendation. The City received a public comment from Karlo Gaspar dated August 25, 2024. In the public comment (Attachment P) the resident strongly objected to the staff recommendation to award the tree maintenance service contract to WCA due the factors related to cost and competition. The City received a public comment from Eric Franklin, Executive Vice President of United Pacific Services, Inc., dated September 20, 2024. In the public comment (Attachment Q) Mr. Franklin strongly objected to the recommendations to award the tree maintenance service contract to WCA due the factors related to cost and also had concerns over picking a provider based on where someone may have lived. City Council Meeting October 22, 2024 Page 1 I of 12 The City received a letter from Victor Gonzalez, Vice President of Business Development for West Coast Arborists dated October 15, 2024. The letter (Attachment S) proposes an offer to negotiate a rate reduction to the price per tree cost of the 3 -year (from $84 to $74) and 4 -year (from $94 to $74) tree grid pruning options. Proposed Contract Terms Maintenance services in the proposed contract includes grid tree trimming for approximately 2057 trees per grid for an estimated annual amount of $173,000.00. While the cost of preventative maintenance is a known cost, the cost of emergency services and tree removals are unpredictable and vary from year to year but have ranged from $30,000 to $50,000 within the last three contract years. Staff is therefore recommending $50,000.00 for tree removals, tree planting, emergency response, inspections, consulting arborist reports and a variety of other services for a total annual contract amount of $223,000. City staff is proposing the Council award a thirty-two (32) month contract to allow for a term that aligns with the City's fiscal calendar which ends on June 30 of each year. The proposed initial 32 - month contract term will also prohibit any price increase until after June 30, 2027. Following the initial term of the contract, the parties may by mutual, written consent, extend the term of the agreement for up to two one-year extensions. STAFF RECOMMENDATION Staff recommends that the City Council: Authorize the City Manager to execute a thirty-two (32) month contract with West Coast Arborists, Inc. in the amount of $223,000 per fiscal year through June 30, 2027, with the option for up to two one-year extensions and authorizes the City Manager to determine whether to enter into any agreements to extend the term for each of the two one-year extensions on behalf of the City Council. STRATEGIC PLAN IMPACT None. FISCAL IMPACT Funding for Tree Maintenance Services is available within the adopted Fiscal Year 2024-25 Budget including $110,000 in Gas Tax Funds and $140,000 in Street Light District Funds. ENVIRONMENTAL REVIEW City Council Meeting October 22, 2024 Page 12 of 12 The proposed project which is for tree maintenance services is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Title 14 California Code of Regulations § 15301 (h) (Existing Facilities) as a Class 1 categorical exemption. PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Prepared by: 1 D ielle Garcia Public Works Fiscal and Project Manager Submitted by: Albert Leung Acting Director of Public Works Attachment A: Services Agreement (West Coast Arborists) Attachment B: Request for Proposal No. 2024-24 Attachment C: West Coast Arborists, Inc. Proposal Attachment D: United Pacific Services Proposal Attachment E: Great Scott Tree Services Proposal Attachment F: Mariposa Tree Management, Inc. Proposal Attachment G: North Star Land Care Proposal Attachment H: Rolling Green Inc Proposal Attachment I: SDG Enterprises dba Four Seasons Landscaping Proposal Attachment J: Tiger Tree Services Proposal Attachment K: Protest Letter from Great Scott Tree Service Attachment L: WCA Responses to Protest Letter Attachment M: City Response to Great Scott Tree Service Attachment N: Objection Letter from Terry Noriega Attachment O: City Response to Terry Noriega Attachment P: Public Comment from Karlo Gaspar Attachment Q: Public Comment from United Pacific Attachment R: Response from Great Scott Services Letter Dated September 5, 2024 Attachment S: Offer to Negotiate from West Coast Arborists Attachment A Services Agreement (West Coast Arborists) 9N T� e CITY OF ROSEMEAD AGREEMENT FOR SERVICES TREE MAINTENANCE SERVICES (WEST COAST ARBORISTS, INC.) 1. PARTIES AND DATE. This Agreement is made and entered into this day of , 20_ by and between the City of Rosemead, a municipal corporation of the State of California, located at 8838 E. Valley Blvd., Rosemead, California 91770, ("City") and West Coast Arborists, Inc. a corporation with its principal place of business at 2200 E. Via Burton Street, Anaheim, CA 92806 (hereinafter referred to as "Contractor"). City and Contractor are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. RECITALS. 2.1 Contractor. Contractor desires to perform and assume responsibility for the provision of certain maintenance services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing Tree Maintenance services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of City. 2.2 Project. City desires to engage Contractor to render such services for the Tree Maintenance ("Project") as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the Owner all labor, materials, tools, equipment, services, and incidental and WEST COAST ARBORISTS, INC. customary work necessary to fully and adequately supply the professional Tree Maintenance maintenance services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from September 11, 2024 to June 30, 2027 unless earlier terminated as provided herein. Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services. 3.2 Responsibilities of Contractor. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee. Contractor retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor's exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor's conformance with the Schedule, City shall respond to Contractor's submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City. 3.2.4 City's Representative, The City hereby designates Director of Public Works or his or her designee, to act as its representative for the performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for all purposes under this Contract. Contractor shall not accept A-2 WEST COAST ARBORISTS, INC. direction or orders from any person other than the City's Representative or his or her designee. 3.2.5 Contractor's Representative. Contractor hereby designates Gonzalo Regalado or his or her designee, to act as its representative for the performance of this Agreement ("Contractor's Representative"). Contractor's Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor's failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub -contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.8 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification A-3 WEST COAST ARBORISTS, INC. provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.2.9 Insurance. 3.2.9.1 Time for Compliance. Contractor shall maintain prior to the beginning of and for the direction of this Agreement insurance coverage as specified in Exhibit D attached to and part of this agreement. 3.2.10 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.2.11 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.2.12 Bonds. 3.2.12.1 Performance Bond. If specifically requested by City in Exhibit "B" attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not -to -exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. WEST COAST ARBORISTS, INC. 3.2.12.2 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit "B" attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the total, not -to -exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. 3.2.12.3 Bond Provisions. Should, in City's sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause. 3.2.12.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California -admitted surety with a current A.M. Best's rating no less than A:VIII and satisfactory to the City. If a California -admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City. 3.3 Fees and Payments. 3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit C attached hereto and incorporated herein by reference. The total compensation shall not exceed Two Hundred Twenty Three Thousand Dollars ($223,000) without advance written approval of City's project manager. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Contractor. The statement shall describe the amount of Services and supplies provided A-5 WEST COAST ARBORISTS, INC. since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon. 3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City's Representative. 3.3.5 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4 Accounting Records. 3.4.1 Maintenance and Inspection. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.5 General Provisions. 3.5.1 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice I_Q: WEST COAST ARBORISTS, INC. to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: CONTRACTOR: West Coast Arborists, Inc. 2200 E. Via Burton Street Anaheim, CA 92806 Attn: Gonzalo Regalado CITY: City of Rosemead 8838 E. Valley Boulevard Rosemead, CA 91770 Attn: Director or Public Works Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.5.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.4 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover A-7 WEST COAST ARBORISTS, INC. from the losing party reasonable attorney's fees and all other costs of such action 3.5.5 Indemnification. Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions or willful misconduct of Contractor, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Contractor shall defend, at Contractor's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Contractor shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents or volunteers. 3.5.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. 3.5.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Los Angeles County. 3.5.8 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.5.9 City's Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project. 3.5.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.5.11 Assignment or Transfer. Contractor shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.12 Construction; References; Captions. Since the Parties or their WEST COAST ARBORISTS, INC. agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.5.13Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.15 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.17 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.18 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action WEST COAST ARBORISTS, INC. Plan or other related programs or guidelines currently in effect or hereinafter enacted 3.5.19 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5.20 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6 Subcontracting. 3.6.1 Prior Approval Required. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. [signatures on next page] A-10 WEST COAST ARBORISTS, INC. CITY OF ROSEMEAD WEST COAST ARBORISTS, INC. Ben Kim, City Manager Attest: Ericka Hernandez City Clerk Approved as to Form: Rachel Richman, City Attorney M Name: [If Corporation, TWO SIGNATURES, President OR Vice President AND Secretary, AND CORPORATE SEAL OF CONTRACTOR REQUIRED] Z A-11 WEST COAST ARBORISTS, INC. EXHIBIT A SCOPE OF MAINTENANCE SERVICES [insert scope] A-12 WEST COAST ARBORISTS, INC. W;lrJun: SCHEDULE OF MAINTENANCE SERVICES [insert schedule] 015 WEST COAST ARBORISTS, INC. EXHIBIT C COMPENSATION [insert rates & authorized reimbursable expenses] C-1 WEST COAST ARBORISTS, INC. EXHIBIT D INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of the Work, Contractor will maintain insurance in conformance with the requirements set forth below. Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Contractor agrees to amend, supplement or endorse the existing coverage to do so. Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City. Contractor shall provide the following types and amounts of insurance: Commercial General Liability Insurance: Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less that $1,000,000 combined single limit per accident. If Contractor owns no vehicles, this requirement may be satisfied by a non -owned auto endorsement to the general liability policy described above. If Contractor or Contractor employees will use personal autos in any way on this project, Contractor shall provide evidence of personal auto liability coverage for each such person. Workers Compensation on a state -approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease. Contractor shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees and volunteers. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Contractor shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer's liability. Such policy or policies shall include the following terms and conditions: • A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any D-1 WEST COAST ARBORISTS, INC. reason; • Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; and • Policies shall "follow form" to the underlying primary policies. • Insureds under primary policies shall also be insureds under the umbrella or excess policies. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contractor and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Requirements not limiting: Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency. Acceptable insurers: All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the Agency's Risk Manager. General conditions pertaining to provision of insurance coverage by Contractor. Contractor and City agree to the following with respect to insurance provided by Contractor: 1. Contractor agrees to have its insurer endorse the third -party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010. Contractor also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contractor, or Contractor's employees, or agents, from waiving the right of subrogation prior to a loss. Contractor agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. D-2 WEST COAST ARBORISTS, INC. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contractor shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Contractor's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contractor or deducted from sums due Contractor, at City option. 8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage. Contractor agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor' (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contractor or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self-insurance available to City. 10. Contractor agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. M, WEST COAST ARBORISTS, INC. Contractor agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 11.Contractor agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Contractor's existing coverage includes a deductible or self -insured retention, the deductible or self - insured retention must be declared to the City. At that time the City shall review options with the Contractor, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 12.The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Contractor acknowledges and agrees that any actual or alleged failure on the part of City to inform Contractor of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15. Contractor will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Contractor shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contractor's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages. 17.The provisions of any workers' compensation or similar act will not limit the obligations of Contractor under this agreement. Contractor expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. M WEST COAST ARBORISTS, INC. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive. 19.These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 20.The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Contractor agrees to provide immediate notice to City of any claim or loss against Contractor arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. D-5 Attachment B Request for Proposal No. 2024-24 CITY OF ROSEMEAD REQUEST FOR PROPOSALS NO. 2024-24 TREE MAINTENANCE SERVICES SUBMITTALS: Electronic proposal submittal through the City of Rosemead Vendor Portal hosted by PlanetBids at: https://Pbsystem.planetbids.com/portal/54150/portal-home Proposals shall be submitted through the PlanetBids Vendor Portal no later than July 24, 2024, at 10:30 am CONTACT PERSON: Chris Camacho City of Rosemead 8838 E. Valley Boulevard Rosemead, California 91770 (626) 569-2260, ccamacho@cityofrosemead.org TO PARTICIPATE IN THIS REQUEST FOR PROPOSAL, PROPOSER'S MUST CREATE AN ACCOUNT ON PLANETBIDS OR LOG IN TO AN EXISTING ACCOUNT. PROPOSALS MUST BE RECEIVED ELECTRONICALLY VIA PLANETBIDS. PROPOSALS RECEIVED AFTER THE TIME AND DATE STATED ABOVE SHALL NOT BE CONSIDERED. Please direct any questions or concerns regarding this RFP on the City's PlanetBids Vendor Portal no later than July 15, 2024, at 5:00 pm. Answers to submitted questions will be posted on Planetbids. This RFP is posted on the City's website and Vendor Portal Hosted by PlanetBids at: https:Hpbsystem.planetbids.com/portal/54150/portal-home Please review the requirements of the RFP and submit your proposal by the date specified. Issued by: Danielle Garcia, Public Works Fiscal and Project Manager City of Rosemead RFP No. 2024-24 Page 1 CITY OF ROSEMEAD REQUEST FOR PROPOSALS FOR TREE MAINTENANCE SERVICES RFP NO. 2024-24 A. OBJECTIVE The City of Rosemead is soliciting proposals from qualified firms to provide annual services for the maintenance, removal and replacement of trees, as needed, within the City's Urban Forest. The City has approximately 6,200 street and park trees that comprise its inventory. The City of Rosemead is currently on a four-year grid pruning cycle. The City is interested in potentially changing to a three-year grid pruning cycle. The term of an agreement following this bidding process shall be three (3) years effective for the calendar year commencing on September 11, 2024, and terminating June 30, 2027, unless sooner terminated, as provided therein. The contract may be extended by the City for two (2) optional, one-year extensions. B. BACKGROUND OF THE CITY The City of Rosemead is an urban suburb located in the San Gabriel Valley, 10 miles east of downtown Los Angeles. It is bounded on the north by the cities of Temple City and San Gabriel, on the west by Monterey Park, Alhambra, and the unincorporated Los Angeles County community of South San Gabriel, on the south by Montebello, plus by El Monte and South El Monte on the east. The City is 5.2 square miles in size. Rosemead is a working-class suburb with a diverse population base. According to the 2020 Census, the City had a population of 51,185. C. SCOPE OF SERVICES Please see "Exhibit A" for the detailed scope of work for the requested Tree Maintenance Services. D. PROPOSAL SUBMISSION The proposal shall be submitted in the following format: 1. A cover letter summarizing the proposal. 2. A statement of qualifications. 3. Three (3) references. 4. Your company's project approach. 5. Cost Proposal — provide a cost for all line items. The Cost Proposal form provided must be utilized. RFP No. 2024-24 Page 2 6. Hourly rates - please provide an hourly rate schedule for all personnel expected to perform work under this contract Electronic proposals will be accepted as follows: Electronic proposal submittal through the City of Rosemead Vendor Portal hosted by PlanetBids at: https://pbsystem.planetbids.com/portal/54150/portal-home Proposal submittal due date is: July 24, 2024, at 10:30 AM. Late Proposals will not be accepted. E. CONTRACTOR SELECTION SCHEDULE Release of Request for Proposals: Deadline to Submit Questions: Response to Questions: Proposals Due: Tentative City Council Award: First Day of Contract Service: July 3, 2024 July 15, 2024 July 17, 2024 July 24, 2024 August 13, 2024 September 11, 2024 F. STANDARD CITY CONTRACT AND INSURANCE REQUIREMENTS City's Standard Services Agreement is provided as Exhibit B. Please review and provide any comments you have. City does not guarantee that any revisions to contract will be accepted. G. EVALUATION PROCESS & CONTRACTOR SELECTION METHODOLOGY The City will evaluate the Proposals submitted and select the most qualified contractor. In evaluating the Proposals, the City may consider the following factors: • Completeness of the RFP and compliance with the required format — 25 Pts • Project understanding and approach — 15 Pts • Experience and qualifications of the personnel and firm — 30 Pts • Experience in local area and project requirements and process — 20 Pts • Quality of Goods and Support Facilities — 10 Pts RFP No. 2024-24 Page 3 During the evaluation process, the City may also contact listed references (or request additional references), and include the feedback received in the evaluation factors listed above as applicable. Minimum Qualifications and Reference Contact Information a. Contractor's License/Registrations The Contractor shall be a DIR registered contractorwhen the bid proposal is submitted. It is highly desirable that the Contractor possess a Class C-49 (Tree and Palm Contractor) and Class C-27 (Landscaping Contractor) Licensethat is valid, current, and in good standing with the California State Contractor Licensing Board. A copy of the contractor's license number and date of expiration shall be included in the submitted Proposal. b. Qualified Personnel The Contactor shall assign a competent and qualified supervisor, who shall be a current ISA-certified Tree worker or Arborist, to be on the job site at all times work is being performed. The Contractor ensures that they, their employees and the subcontractors have all necessary licenses required for the adequate performance of the work outlined by the RFP/contract. c. Company Background Provide a minimum of three (3) references from other municipal, city, or county governmental agencies for which the Contractor is currently providing the services described in this Solicitation must be provided. Provide an additional two (2) references for which the Contractor previously provided the services described in this Solicitation within the last five (5) years. All listed references shall be a municipal, city, or county governmental agency. d. Negative History The Contractor shall include in its Proposal a complete disclosure of any alleged significant prior or on -going contract failures, any civil or criminal litigation or investigation pending which involves the Contractor or in which the Contractor has been judged guilty or liable within the last five (5) years. If there is no negative history to disclose, the firm shall affirmatively state in its Proposal there is no negative history to report. Failure to comply with the terms of this provision may disqualify any proposal. The City reserves the right to reject any proposal based upon the firm's prior documented history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failures to meet contract milestones or other contractual failures. RFP No. 2024-24 Page 4 H. PROPOSAL SUBMITTAL FORMAT Proposal shall be submitted in the format specified below: Cover Letter: Provide an executive summary of your proposal. Table of Contents: Provide contents of proposal with page number references for each proposal section listed below. Section 1. Approach, and Scope of Work: Provide your understanding of the project, scope of work, and describe your approach in providing services. Section 2. Project Team, Key Personnel and Resumes: Provide an organization chart showing the names and responsibilities of key personnel and subconsultants. Provide resumes of all key personnel identified in the organization chart. Section 3. Company Qualifications: Provide qualifications of your firm, emphasize similar services provided, and local experience. Section 4. References: Provide 3 Public Agency references for similar projects. Section 5. Standard City Contract and Insurance Requirements: Proposers shall review the attached Standard City Contract and Insurance Requirements and provide a statement that they will comply with all aspects of the Agreement or provide any comments that they would like the City to consider. Section 6. Addenda Acknowledgement: If any Addenda is issued by the City, they shall be acknowledged in this section. Cost Proposal: Contractor must provide a fixed fee for each item listed on the City provided Cost Proposal forms. The City provided form must be utilized. I. CONTRACT AWARD PROCEDURES Recommendation of Award It is the City's intent to award a single contract to the contractor that can best meet the requirements of the Request for Proposals document. The City reserves the right to award a contract to multiple contractors or a single contractor or to make no award, whichever is in the best interest of the City. Negotiation After selection by City, the successful Contractor will meet with City to review its Proposal, to reconfirm that the Proposal conforms to all minimum requirements established herein, to clarify any items contained herein, and to determine if the Contractor is aware of any ambiguities, inconsistencies, conflicts, errors or omissions in this RFP. RFP No. 2024-24 Page 5 If the final negotiation of the Contract, with the highest ranked Contractor, is not successful, the City reserves the right to terminate the negotiations and begin negotiations with the next highest ranked Contractor. This right shall be continued until a satisfactory Contract can be negotiated or until the City elects to reject all Proposals. J. CITY'S RESERVATION OF RIGHTS City reserves the right to determine, in its sole discretion, whether any aspect of a Proposal satisfactorily meets the criteria established in the RFP and the right to seek clarification or additional information from any Contractor submitting a Proposal. City also reserves the right to modify any documents at any time prior to receiving Proposals and to reject any or all Proposals; to extend the submission due date for the Proposals; to modify, amend, reissue or rewrite this RFP. In the event the RFP is withdrawn by City or if City does not proceed for any reason, City shall have no liability to any Contractor or any other entity for any costs or expenses incurred in connection with the preparation and submittal of a Proposal. The City reserves the right to hold discussions and/or negotiations with any of the Contractors in furtherance of the City's evaluation of any Proposal and execution of a contract with a Contractor. The City will hold these discussions and/or negotiations in a fair and impartial manner and will not communicate any confidential information from Contractor. In the event that any questions arise from such discussions and/or negotiations that require clarification to or modification of the design criteria or performance requirements, the City will issue an addendum to all Contractors. The City reserves the right to waive any informality or irregularity in a Proposal submitted. A Proposal may be considered non -responsive if: • Significant elements requested in the RFP are not provided. • The Proposal fails to meet all mandatory program and performance requirements of the RFP. • The Proposal is conditional, incomplete, or if it contains alterations of form, additions not called for, or other irregularities that may constitute a material change to the Proposal. All Proposals submitted by Contractors and any other correspondence in connection therewith will become the exclusive property of the City and will become public records under the California Public Records Act (Government Code Section 6250 et seq.). The City will have no liability to any Contractor or other party as a result of any public disclosure of any Proposal or the Contract. K. PROTEST PROCEDURES This section sets forth the protest remedies available with respect to the RFP. Each prospective consultant, by submitting its Proposal, expressly recognizes the limitation on its rights to protest contained herein, and expressly waives all other rights and remedies. Each prospective consultant agrees that the decision on any protest, as provided herein, will be final and binding on the protestant. RFP No. 2024-24 Page 6 All protests and related statements described in this section shall be submitted to City of Rosemead -City Hall 8838 E. Valley Blvd. Rosemead, CA 91770 Attn: Ericka Hernandez, City Clerk L. PRE -CONTRACTUAL EXPENSES RESPONDING TO THE RFP PREPARATION The City is not liable for any pre -contractual expenses incurred by any proposer or by any selected consultant. Each proposer shall protect, defend, indemnify, and hold harmless the City from any and all liability, claims, or expenses whosever incurred by, or on behalf of, the entity participating in the preparation of its response to this RFP. Pre -contractual expenses are defined as expenses incurred by proposers and the selected consultant, if any, in: • Preparing and submitting information in response to this RFP • Negotiations with the City on any matter related to this procurement • Costs associated with interviews, meetings, travel or presentations • All other expenses incurred by a proposer/consultant prior to the date of award and a formal notice to proceed. The City reserves the right to amend, withdraw and cancel the RFP. The City reserves the right to reject all responses to this request at any time prior to contract execution, or only award a partial. M. WAGES PAID TO CONTRACTOR'S WORKERS Pursuant to California Labor Code Article 2, Wages, Section 1770 et seq., the work described herein is a "public work" as defined by this Article of the Labor Code and requires payment of prevailing wages pursuant to Labor Code Section 1771. Contractors are advised to familiarize themselves with this provision and with Departmental of Industrial Relations opinions and interpretations relative to traffic signal maintenance. Failure to comply with the Labor Code may result in imposition of statutory penalties enumerated in Labor Code Section 1775. ATTACHMENTS: Exhibit A — Scope of Services Exhibit B — Services Agreement Template and Insurance Requirements Exhibit C — Cost Proposal RFP No. 2024-24 Page 7 EXHIBIT A SCOPE OF SERVICES EXHIBIT "A" SCOPE OF SERVICES RFP No. 2024-24 TREE MAINTENANCE SERVICES SECTION I — CONTRACTOR RESPONSIBILITIES The Contractor will be required to perform and complete the proposed tree maintenance work in a thorough and professional manner, and to provide labor, tools, equipment, materials and supplies necessary to complete all the work in a timely manner that will meet the City's requirements. Contractor may be required to perform the following tree maintenance activities at various sites throughout the City to the satisfaction of the Public Works Director, Public Works Manager or designee. A. TREEINVENTORY The Contractor will provide the City access to a record -keeping system consisting of an Internet -based software program that allows the City to maintain information about its tree population, including the description of each tree by species, height, diameter, work history, and tree and planting site location. The City will provide the most up-to-date GPS inventory data to the Contractor upon award of contract. The tree inventory software program shall be an Internet -driven tracking program. Online Inventory should include a mobile application or full access via a mobile device as part of the online database. A dedicated mobile app native to both iOS and Android devices is preferred. The program shall have the capability to produce detailed listings of tree and site information, work histories, service requests, summary reports, and pictures of City tree species. The Contractor shall provide software support to the City for the entire term of the contract. The Contractor shall provide the City with recommendations for tree maintenance, recommended planting locations, and recommended removals. Attributes to be collected by field personnel may include address, street name, facility, species, diameter, crown, height, recommended maintenance, overhead utilities, parkway size and type, location type, tree health concerns, and root intrusions. This data must remain available to the City after the expiration of the Contract. Optional GPS Tree Inventory Upon request, Contractor shall provide the City with Global Positioning System (GPS) coordinates for each tree inventoried. The address information contained in inventory can be linked directly to a Geographical Information System (GIS) program, such as ArcView. Using a handheld computer and a backpack GPS receiver, the inventory collector will identify the trees by their global coordinates of longitude and latitude within one meter of their location. By collecting the data using the GPS system, the City can consolidate the tree data with other various GPS coded programs in the City. At the end of the project, the City will receive a complete listing of all sites inventoried, both in hard copy and on the software, which will enable City to connect the inventory to the City's GIS program and create various frequency reports. EXHIBIT "A" SCOPE OF SERVICES RFP No. 2024-24 TREE MAINTENANCE SERVICES B. TREE PRUNING Tree pruning per pre -designed districts, grids or prune routes are on a set cycle to include all trees. Pruning includes structural pruning, crown raising, and crown cleaning in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and the ANSI A300 Standards. Special projects that are difficult to access, require the need for specialty equipment (i.e., 95-foot tower), service request pruning, or pruning to reduce and/or pruning to restore would fall under Crew Rental with prior approval from the Public Works Director, Public Works Manager or his designee. Contractor shall provide all equipment, labor and materials necessary for the pruning of trees throughout the City in accordance with the specifications herein. 2. Contractor shall comply with Standards of CAL OSHA and the American National Standard Institute, Z133 Safety Requirements. 3. Contractor shall notify the resident 48 hours in advance of scheduled pruning. 4. Contractor shall provide and post "No Parking" signs 48 hours in advance of the work. Such signs will be string tied to trees. 5. Contractor shall endeavor to maintain good public relations at all times. The work shall be conducted in a manner that will cause the least possible interference and annoyance to the public. Work shall be performed by competent tree maintenance operations employees and supervised by an experienced English language speaker. The Contractor shall be responsible to see that private property and vehicles at work locations are not endangered or damaged during the course of work. 6. Contractor shall exercise precautions as necessary when working adjacent to aerial and subterranean utilities. In the event that aerial utility wires present a hazard to the Contractor's personnel or others near the work site, work is to immediately cease and the appropriate utility company notified. Work shall then commence in accordance with instructions from the utility company. In the event that work causes excavation, the City is responsible for properly marking the location and the Contractor is responsible for appropriate notification of Underground Service Alert (USA) at least three (3) days before pruning. 7. No location or site will be provided for the parking of vehicles and/or staging of materials. Vehicles and materials may not be stored in the Public Right of Way. 8. No hooks, gaffs, spurs or climbers will be used for anything other than removals. 9. Final pruning cuts shall be made without leaving stubs. Cuts shall be made in a manner to promote fast callous growth. 2 EXHIBIT "A" SCOPE OF SERVICES RFP No. 2024-24 TREE MAINTENANCE SERVICES 10. When pruning trees with fungus, disease, or fire blight infected limbs or fronds, all pruning tools shall be cleaned after each cut with alcohol or bleach. Such disease conditions shall be reported to City. 11.The specific techniques employed shall be consistent with industry practice for the size and species of tree being trimmed. All dead, broken, damaged, diseased or insect -infested limbs shall be removed at the trunk or main branch. All cuts shall be made sufficiently close, one-half inch ('W), to the parent stem so that healing can readily start under normal conditions. All limbs two inches (2") or greater shall be undercut to prevent splitting. The remaining limbs and branches shall not be split or broken at the cut. All crossed or rubbing limbs shall be removed unless removal will result in large gaps in the general outline of the tree. 12. Cut laterals to preserve the natural form of the tree, leaving the head open enough for the branching system to show and permitting the dead material to be easily cleaned out and light to show through the head. Tree foliage shall be reduced by at least 15 percent but no more than 30 percent. 13.Trim to remove dead wood or weak, diseased, insect -infested, broken, low or crossing limbs. Branches with an extremely narrow angle of attachment should normally be removed. 14. Small limbs, including suckers and waterspouts, shall be cut close to the trunk or branch from which they arise. 15. Heading cuts and/or topping will not be allowed under any circumstances. Heading, rounding over or stubbing shall not be an accepted practice for reducing the size or the framework of any tree. C. ROOT PRUNING Root pruning shall be performed upon request by the Public Works Director, Public Works Manager or designee. Root pruning will be performed no closer than 24 inches (24") from base of tree and no deeper than 12 inches (12"). Contractor shall provide all equipment, labor and materials necessary for the root pruning of trees throughout the City in accordance with the specifications herein. 2. No location or site will be provided for the parking of vehicles and/or staging of materials. Vehicles and materials may not be stored in the Public Right of Way. D. TREE PRUNING FOR TRAFFIC CLEARANCE Tree pruning for traffic clearance shall provide clearance of at least 14 feet (14') and no greater than 16 feet (16') above finish grade for moving vehicles within the traveled roadway, in accordance with the standards set forth by the International Society of 3 EXHIBIT "A" SCOPE OF SERVICES RFP No. 2024-24 TREE MAINTENANCE SERVICES Arboriculture Pruning Standards (Best Management Practices) and the ANSI A300 Standards under "Pruning to Raise." Clearance trims are performed on a grid system or on a street -by -street basis. Clearance for adjacent structures and their connecting utility lines (service drops), shall be determined by the Public Works Director, Public Works Manager or designee and conform to the following: Contractor shall provide all equipment, labor and materials necessary for the pruning of trees throughout the City in accordance with the specifications herein. 2. The minimum clearance under trees within the street right-of-way shall be 14 feet (14') over the traveled road, and nine feet (9') over the curb line and the sidewalk side of the tree. When pruning the bottom branches, care shall be given to obtain a balanced appearance when viewed from across the street immediately opposite the tree. 3. Cut to laterals to preserve the natural form of the tree. Remove lateral branches at their point of origin, or shorten the length of a branch by cutting to a lateral which is large enough to assume leadership. 4. When cutting back, avoid cutting back to small suckers. Remove smaller limbs and twigs in such a manner as to leave the foliage pattern evenly distributed. 5. No location or site will be provided for the parking of vehicles and/or staging of materials. Vehicles and materials may not be stored in the Public Right of Way. E. PRUNING PALM TREES Palm tree pruning shall consist of the removal of all dead fronds, fruit clusters and other vegetation from the trunks of all palms in a manner selected by the Contractor and approved by the Public Works Director, Public Works Manager or designee, and in accordance the following: Contractor shall provide all equipment, labor and materials necessary for the pruning of trees throughout the City in accordance with the specifications herein. 2. The use of climbing spurs or spike shoes for the purpose of climbing palm trees is prohibited, unless specifically approved by the Public Works Director, Public Works Manager or designee. The Contractor shall be required to use an aerial tower with sufficient height to reach the crown for the purpose of pruning Palm trees. 3. Palm Skinning (additional service). Dead fronds and parts thereof including stubs can be removed along the entire length of the trunk of each palm, leaving a clean unsheathed appearance slicked from the ground to approximately 24 inches to 36 inches (24" to 36") from the base of the green fronds at the top of the tree. The frond stubs (cut close to trunk) can be left in place within a span of at least 18 inches (18") but no greater than 36 inches (36"). rd EXHIBIT "A" SCOPE OF SERVICES RFP No. 2024-24 TREE MAINTENANCE SERVICES 4. No location or site will be provided for the parking of vehicles and/or staging of materials. Vehicles and materials may not be stored in the Public Right of Way. F. TREE REMOVALS City prepares lists of trees to be removed, marks trees, notifies homeowners and submits lists to the Contractor. Removals shall be completed within ten (10) days of notice. Contractor calls Underground Service Alert (USA) and prepares internal work order. Contractor will be responsible for marking all USA for all assignments. Contractor removes tree and hauls all debris. Contractor shall grind stumps to a depth of 18 inches (18"). All holes will be backfilled, and all debris cleaned up and hauled away. Special projects that are difficult to access with equipment or that require the need for a crane or an aerial tower over 75 feet (75') would fall under Crew Rental rates with prior approval from the Public Works Director, Public Works Manager or his designee. The Public Works Director, Public Works Manager or designee shall make the final determination to remove or provide public noticing for removal at a later date. Removals shall be conducted in good, workmanlike manner in accordance with the standards of the arboricultural profession. 1. Contractor shall provide all equipment, labor and materials necessary for the removal of trees throughout the City in accordance with the specifications herein. 2. All wood from removed trees is the property of the City and shall be disposed of at the direction of the Public Works Director, Public Works Manager or designee. No wood shall be left along the public right-of-way unless approved by the Public Works Director, Public Works Manager or designee. All tree parts are to be loaded into transport vehicles or containers. The vehicles or containers must have the front, sides and rear solid and the top shall be tarped or otherwise tightly enclosed. The transporting of tree parts must be made so that no debris escapes during the transport. Branches, suckers, bark and other tree parts that are chipped are to be covered while transported and hauled to the disposal site. 3. The City is responsible for marking trees so they are easily identifiable by Underground Service Alert and the Contractor. The Contractor shall be required to call Underground Service Alert at least three (3) days before stumps are to be ground. All tree stumps must be removed to at least 18 inches (18") below the lowest soil level adjacent to the stump, or until deep roots are no longer encountered. The Contractor shall grind the stump a minimum distance of one and one-half feet (1'/2') on either side of the outer circumference of the stump, or until surface roots are no longer encountered. 4. Stumps should be cut low enough to the ground where routing can be done safely. This may be accomplished by cutting the stump at the time of grinding or at the time of tree removal, except for infrastructure conflicts. Holes created by stump and root grinding must be filled the same day. The resultant chips from routing may be used to fill the hole to two inches (2") above normal ground level. All excess routing chip debris will be removed and loaded into the transport vehicle EXHIBIT "A" SCOPE OF SERVICES RFP No. 2024-24 TREE MAINTENANCE SERVICES for disposal. Any damaged paved surfaces shall be restored to their original condition. 5. No location or site will be provided for the parking of vehicles and/or staging of materials. Vehicles and materials may not be stored in the Public Right of Way. G. TREE PLANTING Planting includes the tree, stakes, ties and complete installation and watering for 90 calendar days. Watering is to be logged and included in invoicing. Planting lists should be compiled by the Public Works Director, Public Works Manager or designee and submitted monthly or as needed. Contractor will guarantee the quality of the tree stock and the workmanship. Contractor shall provide all equipment, labor and materials necessary for the planting of trees throughout the City in accordance with the specifications herein. 2. The City shall be responsible for marking locations and the Contractor will notify Underground Service Alert (USA) prior to planting. 3. All trees shall be of good nursery stock that adheres to the American Standard for Nursery Stock as described in the ANSI Z60.1-1996 Standards. Trees shall be free from pests, diseases and structural defects. 4. All new plantings shall have a one-year warranty. 5. Planting pit shall be dug twice the width and the same depth of the root ball. Before placing the tree in the planting pit, Contractor shall examine the root ball for injured roots and the canopy for broken branches. Damaged roots should be cleanly cut off at a point just in front of the break. Broken branches should be cut out of the canopy to ensure that the branch collar is not damaged. 6. Tree shall be placed in the planting pit with its original growing level (the trunk flare) at the same height of the surrounding finish grade. In grass -covered parkways, the top of the root ball shall be level or slightly higher than the surrounding soil. In a concrete tree well, the root ball shall be three inches (Y) below the level of the finished surface of the concrete. 7. Backfill material should be native soil. Eliminate all air pockets while backfilling the planting pit by watering the soil. 8. Trees that are planted in parkways shall have a four inch to six inch (4" to 6") high water retention basin built around the tree capable of holding at least ten (10) gallons of water. In a concrete tree well, soil should be raked against the edge of the concrete to create a sloping basin. Immediately after planting, the tree shall be watered thoroughly by filling the water retention basin twice. N EXHIBIT "A" SCOPE OF SERVICES RFP No. 2024-24 TREE MAINTENANCE SERVICES 9. All trees shall be staked with two (2) wooded lodge poles and two (2) ties per pole. Minimum size of lodge poles shall be ten feet (10') long, with a one and one-half inch (1%") diameter. Tree ties shall be placed at one-third (113) and two-thirds (2/3) of the trunk height. Stakes shall not penetrate the root ball and shall be driven into the ground approximately 24 inches to 30 inches (24" to 30") below grade. 10.No location or site will be provided for the parking of vehicles and/or staging of materials. Vehicles and materials may not be stored in the Public Right of Way. 11.Trunk protectors such as Arbor-Gards or an approved equal shall be placed at the base of the trunk of all new trees immediately after planting. 12.In some cases, root barriers may be required. The City will make this determination. Should a root barrier be required, the Contractor will install a mechanical barrier that redirects root growth downward, eliminating the surface rooting that damages expensive hardscapes and creates a hazard. The barrier shall be 12 inches (12") in depth and at a length determined by the City. Root barriers are not included in the unit prices. 13.Clean up all trash and any soil or dirt spilled on any paved surface at the end of each working day. H. LINE CLEARANCE PRUNING Contractor may be required to perform utility line clearance in conjunction with routine or non -routine pruning activities. Contractor shall be required to furnish all supervision, labor, equipment and materials necessary to accomplish the work in accordance with the contract. The Contractor has the responsibility for compliance with safety and health standards of the California Occupational Safety and Health Act (OSHA) and all applicable rules, regulations and orders. The manager overseeing the project should be a Certified Utility Specialist, and the persons completing the work should be Line Clearance Treeworkers. The competency of Contractor's personnel shall be maintained through regular training. All persons performing tree work on City trees in or around primary electrical lines shall be trained to do so in accordance the "Electrical Safety Orders" of the State of California. 1. Contractor shall provide all equipment, labor and materials necessary for the line clearance pruning of trees throughout the City in accordance with the specifications herein. I. TREE WATERING Watering is performed by the contractor for 90 days after planting of new tree. Contractor shall provide all equipment, labor and materials necessary for the watering of trees throughout the City in accordance with the specifications herein. EXHIBIT "A" SCOPE OF SERVICES RFP No. 2024-24 TREE MAINTENANCE SERVICES 2. Contractor shall provide watering logs in invoicing. J. SMALL TREE CARE The City requires an active approach to the care of its young and newly planted trees. Contractor shall provide all equipment, labor and materials necessary for the maintenance care of small trees throughout the City in accordance with the specifications herein. The Contractor shall be required to perform basic maintenance that will include, but not be limited to, tree well adjustments and watering, removal of weeds from tree wells, structural pruning, and re -staking when necessary. K. TRAFFIC CONTROL Contractor shall conform to all City traffic safety requirements and operating rules at all times while this contract is in effect. The Contractor will utilize the California Manual of Uniform Traffic Control Devices (CAMUTCD) as reference. Contractor is responsible for all traffic control per CAMUTCD on all roadways including major arterials. Contractor will be responsible for supplying and using all safety equipment necessary to close or delineate traffic lanes to through traffic. This includes high -visibility arrow board(s), as necessary. Prior to use, the City must approve all traffic safety equipment. Illuminated arrow boards, sign stands, delineators and/or cones shall be used to identify the work site for vehicular and pedestrian safety. L. PUBLIC NOTIFICATION OF TREE PRUNING OPERATIONS Contractor shall be required to notify residents and/or businesses of scheduled tree pruning operations at least 48 hours prior to the work being performed. Notification shall be made in the form of door hangers. Contractor will be responsible for supplying materials necessary for the public notification of tree pruning operations. City approved "No Parking" signs shall be posted on individual trees scheduled for pruning 48 hours prior to the work being performed. Such signs shall be string tied to the tree. No signs shall be attached to a tree with staples, tacks, nails or any other puncture devise. M. CLEAN UP Contractor shall clean all job sites when work is complete, including raking of leaves, twigs, etc. from the lawns and parkways, sweeping of sidewalks and streets, and cleaning of gutters. Contractor will be responsible for supplying all equipment, labor and materials necessary to clean all job sites when work is complete. Each day's scheduled work shall be completed and cleaned up, and under no circumstances shall any brush, leaves, debris or equipment be left on the street overnight. 93 EXHIBIT "A" SCOPE OF SERVICES RFP No. 2024-24 TREE MAINTENANCE SERVICES The Public Works Director, Public Works Manager or designee shall be the sole judge as to the adequacy of the clean up. N. DISPOSAL OF DEBRIS All tree branches produced as a result of the Contractor's operations under this contract will be reduced, reused, recycled and/or transformed as follows: Greenwaste Recycling: Greenwaste may be transported to an off -site facility for grinding into mulch and the disposal tonnage reports shall be documented and provided to the Public Works Director, Public Works Manager or designee on a monthly basis. Wood Chips: Wood chips generated from pruning operations or tree removals within the City may be dumped at a City designated site, if requested, or at the direction of the Public Works Director, Public Works Manager or designee. O. REQUEST TRIMMING Trees requiring immediate attention prior to their regularly scheduled grid or annual trim to rectify a specific problem such as blocked street lighting or signs, right-of-way clearance for utility lines, or broken limbs, may be performed under the request trimming rate. Request trimmings should be completed within two weeks of request. P. CREW RENTAL The standard crew is three men, one chipper and truck, one aerial tower, and all necessary hand tools. The crew and equipment can be modified to complete any type of miscellaneous task including special projects that may consist of extraordinary work such as hanging flags or changing light bulbs. Q. EMERGENCY RESPONSE The Contractor shall be required to provide emergency on -call response for damaged trees as a result of storms or other reasons. Emergency calls may occur at any given time. The Contractor will be provided with locations and the work to be done at each location via telephone from a City -authorized representative. Emergency work shall begin within two (2) hours of the initial telephone call. Contractor shall be required to provide a 24-hour emergency telephone number or the names of at least ten (10) contact individuals upon award of contract. Should the contact persons or their telephone numbers change during the course of the contract, those changes shall be submitted to the City within two (2) working days. Contractor shall be required to provide all necessary equipment, labor and materials and traffic control during the course of emergency work throughout the City in accordance 0 EXHIBIT "A" SCOPE OF SERVICES RFP No. 2024-24 TREE MAINTENANCE SERVICES with the specifications herein. Should the work involve any high voltage power lines or any utility lines, the Contractor shall be required to notify the responsible utility company. 10 EXHIBIT "A" SCOPE OF SERVICES RFP No. 2024-24 TREE MAINTENANCE SERVICES SECTION II -ADDITIONAL CONDITIONS A. ARBORIST CERTIFICATION An ISA Certified Tree worker or Arborist shall be onsite at all times while work is being performed. B. EQUIPMENT AND LABOR Contractor shall use and furnish, at his own expense, all labor, equipment and materials necessary for the satisfactory performance of the work set forth in these specifications. All trimming equipment is to be kept in proper adjustment and blades are to be maintained in a sharp manner. The machinery and equipment used by the Contractor shall be clean and well maintained at all times. The equipment shall be subject to inspection and approval by the Public Works Director, Public Works Manager or designee. All motorized equipment shall conform to all current local, state and federal laws and regulations including, but not limited to, laws, regulations and standards pertaining to noise and exhaust emissions. Specialty equipment will be approved on an as -needed basis by the Public Works Director, Public Works Manager or designee. Vehicles utilized by employees in the performance of work shall be registered and insured. Employees of the Contractor shall not drive personal vehicles to any sites to perform work under the contract. Failure to comply shall result in a deduction of One Hundred Dollars ($100.00) per vehicle per day. Vehicles shall be in conformance with the latest South Coast Air Quality Management District requirements for low emissions/alternative fuel use. Upon approval of any new regulations, the Contractor shall be prepared to meet the requirements of the new rule. All Contractor vehicles shall be required to have identification bearing the company name and telephone number while performing work under the contract. The vehicles shall be painted, free of body damage and clean. Failure to comply shall result in a deduction of One Hundred Dollars ($100.00) per vehicle per day. C. DAMAGE TO PROPERTY Property or facilities damaged or altered in any way during the performance of the work by the Contractor shall be reported by the Contractor in writing to the Public Works Director, Public Works Manager or designee, and such property or facility shall be promptly restored to its original condition. "Property" includes irrigation items, and any damage to such items shall be promptly reported to the City. D. SCHEDULE OF WORK AND HOURS OF OPERATION The Contractor's schedule shall be approved by the Public Works Director, Public Works Manager or designee. Work shall be performed Monday through Friday between the hours of 7:00 a.m. and 3:30 p.m. with cleanup completed no later than 4:30 p.m. There will be NO work done on weekends or holidays without the written permission of the Public Works Director, Public Works Manager or designee. Contractor shall provide and make 11 EXHIBIT "A" SCOPE OF SERVICES RFP No. 2024-24 TREE MAINTENANCE SERVICES available 24-hour emergency services, and provide the City with a contact name and emergency telephone number for response outside of normal business hours. Annual Schedule At the beginning of each fiscal year the Public Works Manager and/or designee shall meet to discuss the approved budget and tree work. The annual goals and objectives shall be discussed, and a schedule established. Performance During Inclement Weather When periods of inclement weather hinder normal operation, the Contractor shall adjust his work force in order to accomplish those activities that are not affected by weather. The prime factors in assigning work shall be the safety of the work force and safety of the public, damage to City property/trees, in that order. All safety foul weather gear for all the workers shall be provided by the contractor when working in inclement weather. Failure to adjust the work force to show good progress on the work shall result in deduction of payments to reflect only the work actually accomplished. When the contractor makes adjustments to the work force, the City shall be notified by 9:00 a.m. of the same day as to the adjustment and work tasks. Minimum manpower required: During inclement weather periods the minimum manpower required shall be a Supervisor, Foreman, and tree worker/grounds person. Holiday Schedule The contractor shall provide services on an as -needed basis. Upon the request of the City, if work is required on City Holidays, the work shall be considered "emergency" and billed as such. Contractor shall complete all regularly scheduled work prior to each holiday. City Holidays: - New Years Day - President's Day - Memorial Day - Independence Day - Labor Day - Veterans Day - Thanksgiving Day - Christmas Day E. COST ADJUSTMENT The contractor may apply for a cost adjustment after the three-year term. For the rate adjustment to be considered by the City, the Contractor shall be in full compliance with all the performance standards established by the contract. Any and all adjustments for contract renewal periods shall be provided no later than ninety (90) days prior to the end of the contract period. Any such proposed price adjustment shall not exceed 12 EXHIBIT "A" SCOPE OF SERVICES RFP No. 2024-24 TREE MAINTENANCE SERVICES the Bureau of Labor Statistics Consumer Price Index (CPI) for Los Angeles -Riverside - Orange County, All Items not seasonally adjusted. F. HAZARDOUS CONDITIONS AND VANDALISM The Contractor shall immediately correct or report to the Public Works Director, Public Works Manager or designee any and all problems or conditions which may tend to create unsafe or hazardous conditions within the public areas maintained by the Contractor. The Contractor shall be liable for any claim arising from failure to correct or report said conditions. When specifications are in conflict with safety concerns, the Public Works Director, Public Works Manager or designee will make a final determination. G. CITY PARKS AND FACILITIES Trees within the City's parks and facilities may be maintained, removed and/or planted using unit pricing, however, no guarantee of exclusivity is implied. H. CONTRACTOR ATTIRE Contractor's personnel shall be in uniforms with the Contractor's name and logo clearly identified. I. INSPECTION The Public Works Director, Public Works or designee shall at all times have access to the work and shall be furnished with every reasonable facility necessary to fully observe the progress, workmanship, and character of materials and equipment used and employed in the work. The inspection of the work shall not relieve the Contractor of any of his obligations under this Agreement. Defective work shall be made good notwithstanding the fact that such defective work may have been previously overlooked by the Public Works Director, Public Works Manager or designee and accepted for payment. I. GRID PRUNING The City is currently on a four year grid pruning cycle. The City is interested in potentially changing to a three year grid pruning cycle and is requesting that prospective bidders provide a cost for both scenarios/options. 13 [al SAN O COLUMBIAST gT ON`T - *01011111111dill~: HELLMAN, z > , .i Ww 'a > ! '"T . J •�ri I f1w WEN g Z FMERSON PILL f�:■ w ¢f• +o HIGHCLIF.EST GRAVES AV ft Legend 0.25 0.5 1 Miles FY 23-24 - Grid 1 FY 24-25 - Grid 2 FY 25-26 - Grid 3 FY 26-27 - Grid4 Rosemead Streets Rosemead City Boundary Ir • 1ZQ WELL w J w Tree Gri Grid 4 . pa \ • • _' 8 J *PITK SS • 4p ; 'F w R E�T • a • w Ct CIP r w +r VALL.Y ��of • aSTEELE STD • FI, STEELE ST `R • • M m • •• GUESS ST GUE �S ST�•M�' • r �� ���M•o•O• RALPH ST� U DE •��r A_DAL•ENA «ST.. , -- ~S? J z OF•MASHALSw • wGL DON WY�LU O OLNEYS�� N �UPRR• RAMONA a • N/ `/ ■1 • Rom: Grid 3 z > ¢••ate a m ? •, Grid 2 o w 'S 5D p SI O� ♦v > • 1 W Z > ¢la p 0 O w z• c� 4 ° z J 5 a --.• RUSH ST&j' • ` PpcnpN F n -_ Grid 1 r Cottada St South San rPresa Gabriel Whittier Tull Dr 9� O ': er rows Golf P Course Arroyo O 0 Resurrection Don Boson Cemetery D Technical m o m Institut c` low 2 60 0 0.5 Montebello 1 -.,wn Sgppare I I _. I l_I I I I o Grid 3 Tree Count (2114) o Grid 2 Tree Count (2064) o Grid 1 Tree Count (1994) Whittler Narrows Recreation Area 2 Miles r 160'. EXHIBIT B SERVICES AGREEMENT TEMPLATE AND INSURANCE REQUIREMENTS Model Agreement CITY OF ROSEMEAD AGREEMENT FOR SERVICES PARTIES AND DATE. This Agreement is made and entered into this day of , 20_ by and between the City of Rosemead, a municipal corporation of the State of California, located at 8838 E. Valley Blvd., Rosemead, California 91770, ("City") and [insert Name of Company], a [insert type of entity - corporation, partnership, sole proprietorship or other legal entity] with its principal place of business at [insert address] (hereinafter referred to as "Contractor"). City and Contractor are sometimes individually referred to as 'Party" and collectively as 'Parties" in this Agreement. 2. RECITALS. 2.1 Contractor. Contractor desires to perform and assume responsibility for the provision of certain maintenance services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing [insert type of services] services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of City. 2.2 Project. City desires to engage Contractor to render such services for the [insert Name of Project] ("Project') as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the Owner all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional [insert type of services] maintenance services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from [insert start date] to [insert ending date], unless earlier terminated as provided herein. Contractor shall F-15 complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services. 3.2 Responsibilities of Contractor. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee. Contractor retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor's exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor's conformance with the Schedule, City shall respond to Contractors submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City. 3.2.4 City's Representative. The City hereby designates [insert Name or Title], or his or her designee, to act as its representative for the performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for all purposes under this Contract. Contractor shall not accept direction or orders from any person other than the City's Representative or his or her designee. 3.2.5 Contractor's Representative. Contractor hereby designates [insert Name or Title], or his or her designee, to act as its representative for the performance of this Agreement ("Contractors Representative"). Contractor's Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, A-2 techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor's failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub -contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.8 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.2.9 Insurance. 3.2.9.1 Time for Compliance. Contractor shall maintain prior to the beginning of and for the direction of this Agreement insurance coverage as specified in Exhibit D attached to and part of this agreement. A-3 3.2.10 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.2.11 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws'), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.2.12 Bonds. 3.2.12.1 Performance Bond. If specifically requested by City in Exhibit "B" attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not -to -exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. 3.2.12.2 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit "B" attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the total, not -to -exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City. 3.2.12.3 Bond Provisions. Should, in City's sole opinion, any M bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause. 3.2.12.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California -admitted surety with a current A.M. Best's rating no less than A:VIII and satisfactory to the City. If a California -admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City. 3.3 Fees and Payments. 3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit C attached hereto and incorporated herein by reference. The total compensation shall not exceed [insert written dollar amount] ($[insert numerical dollar amount]) without advance written approval of City's project manager. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Contractor. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon. 3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, "Extra Work" means any A-5 work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City's Representative. 3.3.5 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4 Accounting Records. 3.4.1 Maintenance and Inspection. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.5 General Provisions. 3.5.1 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: CONTRACTOR: [Insert Name] [Insert Address] [Insert City, State zip] Attn: [Contact Person] CITY: City of Rosemead P.O. Box 399 Rosemead, CA 91770 Attn: [Insert Name & Department] Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.5.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.4 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action. 3.5.5 Indemnification. Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions or willful misconduct of Contractor, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including A-7 without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Contractor shall defend, at Contractor's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Contractor shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents or volunteers. 3.5.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. 3.5.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Los Angeles County. 3.5.8 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.5.9 City's Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project. 3.5.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.5.11 Assignment or Transfer. Contractor shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this W; Agreement. 3.5.13 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.15 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.16Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.17 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.18 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.5.19 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5.20 Authority to Enter Agreement. Contractor has all requisite power and am authority to conduct its business and to execute, deliver, and perform the Agreement. Each Parry warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6 Subcontracting. 3.6.1 Prior Approval Required. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. [signatures on next page] A-10 CITY OF ROSEMEAD [INSERT NAME OF CONTRACTOR] By: By Ben Kim, City Manager Na Attest: Titl Ericka Hernandez City Clerk Approved as to Form: Rachel Richman, City Attorney A-11 [If Corporation, TWO SIGNATURES, President OR Vice President AND Secretary, AND CORPORATE SEAL OF CONTRACTOR REQUIRED] Name: EXHIBIT A SCOPE OF MAINTENANCE SERVICES [insert scope] A-12 EXHIBIT B SCHEDULE OF MAINTENANCE SERVICES [insert schedule] m EXHIBIT C COMPENSATION [insert rates & authorized reimbursable expenses] C-1 MN.9F:HW INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of the Work, Contractor will maintain insurance in conformance with the requirements set forth below. Contractor will use existing coverage to comply with these requirements. ff that existing coverage does not meet the requirements set forth here, Contractor agrees to amend, supplement or endorse the existing coverage to do so. Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City. Contractor shall provide the following types and amounts of insurance: Commercial General Liability Insurance: Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract' language will not be accepted. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less that $1,000,000 combined single limit per accident. If Contractor owns no vehicles, this requirement may be satisfied by a non -owned auto endorsement to the general liability policy described above. If Contractor or Contractor employees will use personal autos in any way on this project, Contractor shall provide evidence of personal auto liability coverage for each such person. Workers Compensation on a state -approved policy form providing statutory benefits as required by law with employers liability limits no less than $1,000,000 per accident or disease. Contractor shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees and volunteers. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Contractor shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employers liability. Such policy or policies shall include the following terms and conditions: • A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any D-1 reason; • Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; and • Policies shall "follow form" to the underlying primary policies. • Insureds under primary policies shall also be insureds under the umbrella or excess policies. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contractor and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Requirements not limiting: Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency. Acceptable insurers: All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the Agency's Risk Manager. General conditions pertaining to provision of insurance coverage by Contractor. Contractor and City agree to the following with respect to insurance provided by Contractor: Contractor agrees to have its insurer endorse the third -party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010. Contractor also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contractor, or Contractor's employees, or agents, from waiving the right of subrogation prior to a loss. Contractor agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. D-2 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contractor shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Contractor's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contractor or deducted from sums due Contractor, at City option. 8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage. Contractor agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contractor or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self-insurance available to City. 10. Contractor agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. IDEC] Contractor agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 11.Contractor agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Contractor's existing coverage includes a deductible or self -insured retention, the deductible or self - insured retention must be declared to the City. At that time the City shall review options with the Contractor, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 12.The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Contractor acknowledges and agrees that any actual or alleged failure on the part of City to inform Contractor of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15.Contractor will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16.Contractor shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contractor's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages. 17.The provisions of any workers' compensation or similar act will not limit the obligations of Contractor under this agreement. Contractor expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. D-4 18.Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive. 19.These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 20.The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Contractor agrees to provide immediate notice to City of any claim or loss against Contractor arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. D-5 EXHIBIT C COST PROPOSAL COSTPROPOSAL RFP. NO 2024-24 COSTPROPOSAL The undersigned proposes to furnish all materials, supplies, equipment and/or services set forth herein, subject to all conditions outlined in the RFP, at prices indicated below. All applicable services include cleanup and disposal. Tree Pmnina (by Grid) Price per tree to Prune by Grid (4 Year Tree Grid Pruning Option) $ Grid tree pruning is based on tree pruning in pre -designed districts, or grids on a set cycle and includes all trees (small, medium and large -sized.) Trees are not excluded from the Grid. Price per tree to Prune by Grid (3 Year Tree Grid Pruning Option) $ Grid tree pruning is based on tree pruning in pre -designed districts, or grids on a set cycle and includes all trees (small, medium and large -sized.) Trees are not excluded from the Grid. Tree Pruning (bv Block Price per tree to Prune by Block $ Block tree pruning consists of pruning trees along a block segment or `run" as designated by the City. This is different from "Grid Pruning" where all trees are prune (small, medium and large -sized) within a grid or district. Aesthetic or Service Request Pruning 0" - 6" Diameter Standard Height 7" - 12" Diameter Standard Height 13" - 18" Diameter Standard Height 19" - 24" Diameter Standard Height 25" - 30" Diameter Standard Height 31" - 36" Diameter Standard Height 36"+ Diameter Standard Height Crown Raise/Clearance Prune Hardwood tree 0" - 6" Diameter Standard Height 7" - 12" Diameter Standard Height 13" - 19" Diameter Standard Height 19" - 24" Diameter Standard Height 25" - 30" Diameter Standard Height 31" - 36' Diameter Standard Height 36"+ Diameter Standard Height Palm Tree Trimming; Prune Date Palm (Phoenix spp.) $ Clean Trunk for Date Palm (Phoenix spp.) per linear foot $ Prune Fan Palm (Washingtonia spp.) $ COSTPROPOSAL RFP. NO 2024-24 Clean Trunk for Fan Palm (Washingtonia spp.) per linear foot Prune all other Palm Species Tree Removal — (per inch) Tree & Stump removal per dia. inch 0-24" dbh Tree & Stump removal per dia. inch over 25" dbh Stump grinding per stump diameter inch at grade Tree Planting — (per tree) Tree planting includes tree, stakes, ties, and labor. 15-gallon tree 24-inch box tree 36-inch box tree Tree Watering (per hour) Watering of young trees includes water truck & operator -per hour $ Milling Cost — (per board foot) Milling Lumber per Board Foot Root Pruning — (per linear foot) Per foot of roots pruned $ Root Barrier Installation — (ner linear foot) Per foot of root barrier installed General Labor Rates — (per man hour) 3-man crew with equipment Day Rate Service Crew - (ner man hour) Boom truck per eight (8) hour day to include a chip body, low decibel chipper, 1 Sr. Tree Trimmer, 1 Trimmer & I Ground person Specialty Eouipment Hourly Rate — (ner hour) Crane $ 95-foot aerial tower $ Loader or Bobcat $ Emergency Services — (per hour) Emergency response services per man hour: During normal business hours (Mon -Fri lam to 4pm) $ After hours, weekends &/or holidays $ General Arborists Services — (per hour) Unit Price in Figures Written Arborist Reports $ COSTPROPOSAL RFP. NO 2024-24 Resitograph testing $ Ground Penetrating Radar $ Air spade Services $ Fumigation Services $ Fertilization Services $ Level 1, 2 and 3 Risk Assessments $ Soil Testing / Soil enhancements $ Citywide tree risk survey (Per Tree) $ GPS Tree Inventory — (oer 1000 tree sites) Cost per 1000 tree sites collected including vacant sites PLANT HEALTH CARE SERVICES Tree Canopy Spraying from ground level per diameter inch Tree Canopy Spraying from aerial tower per diameter inch Description: Foliar hydraulic spraying of recommended material.) Insecticide or Fungicide Trunk Banding per diameter inch $ Description: Trunk spray of recommended material. PGR Trunk Banding per diameter inch $ Description: Trunk spray of recommended material to regulate plant growth. Insecticide or PGR Soil Application (Cambistat) per diameter inch $ Description: Recommended insecticide soil injection or drench material to regulate plant growth. Insecticide or Fungicide Soil Application per diameter inch $ Description: Soil applied drench of recommended material. Soil Injection Fertilization per diameter inch $ Description: Soil applied injection of recommended material. Soil Drenching Fertilization per diameter inch Description: Soil application of recommended material. Trunk Injection (Insecticide/Miticide) per diameter inch Description: Trunk injected recommended material. Trunk Injection (Fungicide) per diameter inch Description: Trunk injected recommended material. Trunk Injection (Insecticide & Fungicide Combo) per diameter inch $ Description: Combination of one-time trunk injection of two recommended materials. Avermectin Class Insecticide Injection per diameter inch $ Description: Recommended trunk injection of Emamectin benzoate active ingredient. Attachment C West Coast Arborist, Inc Proposal IF • a `*41OWN, P4 At .1 Tree Care Professionals Serving Communities Who Care About Trees July 23, 2024 City of Rosemead Attn: Chris Camacho 8838 E. Valley Boulevard Rosemead, CA 91770 RE: RFP No. 2024-24 Tree Maintenance Services Due: Wednesday, July 24, 2024 at 10:30AM To whom it may concern; www.WCAINC.com Thank you for allowing West Coast Arborists, Inc. (WCA) the opportunity to submit a proposal for tree maintenance services for the City of Rosemead. WCA is a family-owned and operated company employing over 1,200 full-time employees providing various tasks to achieve one goal: serving communities who care about trees. We have reviewed, understand, and agree to the terms and conditions described in this RFP. We also hereby acknowledge that we meet the minimum requirements and responded to each of these requirements to the best of our ability. WCA's corporate values include listening to customers and employees to help improve services offered. By establishing clear goals and expectations for the organization, supporting its diverse teams, and exchanging frequent feedback from customers and employees, we are able to provide 'gold standard' tree care services. WCA's top management team has created a culture where employees become accountable for actions and results. Our Tree Care Industry Association (TCIA) company -wide accreditation is evidence of the commitment WCA has to our safety and training programs, customer satisfaction and our capacity to maintain industry standards. WCA has a 52-yeartrack record of working for more than 350 California and Arizona municipalities as well as other various agencies. Our company has been in business since 1972 and is licensed by the California State Contractors License Board under license #366764. We have held this license in good standing since 1978. The license specializes in Class C61 (Tree Service), Class C27 (Landscaping), Class C49 (Tree and Palm), and Class C31 (Traffic Control). We currently employ over 95 Certified Arborists and over 155 Certified Tree workers, as recognized bythe International Society of Arboriculture. WCA is also registered with the Department of Industrial Relations (DIR) for Public Works projects, our registration number is 1000000956. All work will be performed in-house; no subcontractors will be used. Our employees will operate from our Anaheim Office located at 2200 E. Via Burton, Anaheim, CA 92806. For questions related to this proposal and who has the authority to negotiate/present please contact Victor Gonzalez, V.P. Business Development, at (714) 991-1900 or at vaonzalez@wcainc.com. Gonzalo Regalado, Area Manager, will be assigned to this project should WCA be awarded a contract. He can be reached at (626) 255-7618 or aregaiado wcainc.com. Sincerely, Z L neyresident COVERLETTER ........................ ..................... .................................................................................... 2 TABLEOF CONTENTS.......................................................................................................................3 SECTION 1. APPROACH AND SCOPE OF WORK.........................................................................4 Scopeof Work..........................................................................................................................5 Implementation, Quality Control and Safety.......................................................................8 Technology and Information Management......................................................................15 EquipmentList........................................................................................................................18 SECTION 2. PROJECT TEAM, KEY PERSONNEL AND RESUMES...................................................20 OrganizationChart................................................................................................................21 KeyPersonnel.........................................................................................................................22 SECTION 3. COMPANY QUALIFICATIONS...................................................................................27 CompanyExperience...........................................................................................................28 SECTION4. REFERENCES..............................................................................................................32 CustomerReferences............................................................................................................33 SECTION 5. STANDARD CITY CONTRACT AND INSURANCE REQUIREMENTS ...........................34 ComplianceStatement........................................................................................................35 Evidence of Insurance Certificate.......................................................................................36 SECTION 6. ADDENDA ACKNOWLEDGEMENT...........................................................................37 Addendums............................................................................................................................38 COSTPROPOSAL..........................................................................................................................39 SECTION 1 Approach and Scope of Work Comprehensive tree services in more than 300 communities. Pruning Safety Planting Plant Health Removal Reclamation � Jo = f Technology Community Civic Partners Emergency Environment NNOW WrC*WW. Scope of Work Grid Tree Pruning Grid tree pruning is based on pruning in pre -designed districts, or grids on a set cycle and in its entirety. This includes pruning all trees (small, medium, and large-sized.) Pruning will include structural pruning, crown raising, and slight crown cleaning in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and shall have no more than 15% of the live foliage removed at a given time. Special Request Tree Pruning Special Request Tree Pruning includes tree maintenance services on designated tree(s) as ordered by the City's Arborist or designee. This category of pruning may include structural pruning, crown raising, crown cleaning and/or pruning to restore the crown. Whichever work type is ordered by the City, pruning will be performed in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards and the Best Management Practice, Tree Pruning Guidelines. Trees that are identified for a Special Request Tree Prune shall have approximately 25% of the live foliage removed at a given time. Pruning to reduce the tree's crown (or Crown Reduction Pruning) may be performed when conditions within the crown of a hardwood tree are such that the overall canopy mass and excessive wood weight needs to be reduced. This type of prune is performed when the City's primary objective is to maintain or improve tree health and structure and will be charged at the Crew Rental rate as agreed upon by the City and WCA. Line Clearance Trees that interfere or have the possibility of interfering with utility lines vAll be trimmed in a manner to achieve the required clearances as specified and in accordance with the California Public Utilities Commission. It is our goal to protect the current health and condition of the tree and to maintain its symmetry and direct growth away from the utility lines. Young Tree Maintenance (Optional) Proper pruning and care during the early stages of the tree's life will save money in the future, and create a safer, more beautiful, healthy, easy -to -maintain tree. We believe that tree care that is performed early will affect its shape, strength and life span. Our specialized small tree care team consists of certified personnel trained to perform the following under the hourly rate: • Selective structural pruning • Removal of dead, interfering, split and/or broken limbs • Pre -conditioning the water retention basin built around the tree • Staking or re -staking • Adjusting tree ties Adjusting trunk protectors • Weed abatement vNcb* C� ,� Root Pruning We strongly recommend against any root pruning, however, should the city elect to proceed, we recommend that it be done no closer than 3 times the diameter of the trunk. Roots will be pruned to a depth of approximately 12 inches by cleanly slicing through the roots, so as not to tear or vibrate the root causing damage to the tree. The excavated area will be backfilled with native soil and debris will be hauled away. This is performed under the hourly rate. Tree and Stump Removal Operations With a minimum of 48 hours advanced notice, WCA will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. The removal process consists of lowering limbs delicately onto the ground to prevent any hardscape damage. Immediately following the removal, the stump will be ground down, if ordered to do so and with proper USA notification. Our standard stump grinder is the Vermeer SC802. This stump grinder is ideal for any size job and can be used to grade large stumps. We also use the Dosko SC69 stump grinders. These are intended to remove tree stumps and exposed root systems close to ground level. Tree removal and stump removal are to be charged separately in accordance with the contract. Tree Planting We can replace trees that have been removed and plant new trees in accordance with the City's specifications. We are prepared financially and logistically to acquire and purchase selected tree species for tree planting. At a minimum of 48 hours in advance we will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. A well-trained planting team will perform the soil preparation and installation of the tree. Tree Watering Tree watering will be performed by a full-time, WCA team member on various routes, when requested by the Agency. This team will also be responsible for reporting special care needs to the small tree care team. This could include reporting weeds, soil that has settled, and/or staking and tying needs. WCA currently provides tree watering in the cities of Culver City, Santa Clarita and Santa Monica as part of their regular tree maintenance services. Emergency Response We are prepared for emergency calls 24 hours a day, 7 days a week, including holidays. The toll free number is 866 -LIMB -DOWN (866-546-2369). This number will be provided to the Agency, Police Department and/or Fire Department. Our emergency response team will do what is necessary to render the hazardous tree or tree -related condition safe until the following workday. NNi West Coast Arborists, Inc. Crew Rental Due to our vast amount of resources, including our specialty equipment and qualified personnel we are able to extend our commitment to our customers by providing various miscellaneous services outside of the most common tree maintenance services: • Misc. use of aerial towers and cranes (including equipment rental) • Crown reduction • Crown restoration Arborist Reports We have full-time Certified Arborists on staff that can prepare detailed arborist reports, tree evaluations and site inspections based on your specific needs. Reporting can be generated for one tree or an entire selection and is handled on a case-by-case basis. Plant Health Care Tim Crothers, Plant Health Care Manager • ISA Board Certified Master Arborist WE -7655 BUM • DPR Qualified Pest Control Applicator #145321 • QAL Category B & D WCA provides the technology, management, and civic experience that makes it the preferred tree management partner across the West. Our PHC program managed by Tim goes beyond standard chemical applications. We have developed an efficient Integrated Pest Management Program (IPM) that requires diagnosis before treatment. WCA is staffed with licensed applicators and advisors that are environmentally conscious as well as compliant with the California Department of Pesticide Regulation. This service allows us to provide you with: • Proper diagnosis based on on-site inspection with laboratory testing when necessary Proactive and preventative recommendations that reduce the amount of potential pest and disease issues Follow-up evaluations to ensure that the recommended treatments result in a healthy and balanced urban forest NNC:. West Coast Arbonsts, Inc. Implementation, Quality Control and Safety Implementation Plan To ensure the quality of work and the level of service expected, WCA abides by a well-defined quality control plan that incorporates the following: • Certified personnel • Safety • Pruning specifications and guidelines Sound equipment Public relations Proper traffic control • State-of-the-art communication systems Area Manager: Gonzalo Regalado ISA Arborist Certification #: WE-9952AT Special shifts including weekends and evenings can be arranged in accordance with the Agency's specifications. TCIA CTSP #459653 ATSSA Traffic Control Technician #459653 The project Area Manager will be the central point of contact and will work cooperatively with Agency staff, local residents and business owners, etc. The Area Manger will provide overall field supervision and crew management. Daily Management Daily management will consist of, but not be limited to: Email notification complete with location, crew, equipment type, and work description Supervise crew personnel to insure proper pruning standards are followed in a safe manner Traffic control setup and maintenance of work zone • Ensure work area is left free of debris at the end of shift Maintain record of work completed each day • Maintain good public relations at all times • Provide immediate notification to Agency Inspector upon damage of personal property including a plan for corrective measures to take place within 48 hours Weekly Management Weekly management will consist of, but is not limited to: Weekly inspection of work completed Meet with the Agency to review work schedule and progress • Insure standards of pruning are performed in accordance with Agency specifications • Maintain open communication NNC,0647 West Coast Arbonsts, Inc. Scheduling of Work The Area Manager is responsible for scheduling work which shall conform to the Agency's schedule of performance. We recommend equal distribution of work throughout the course of the fiscal year. Notifications will be provided to residents prior to the start of pruning operations in said area. All work will be performed in a cooperative manner as to cause the least amount of interference or inconvenience. Public Notification Upon Agency staff approval, WCA will post a door hanger notice prior to commencement of grid pruning (within 24-48 hours). After tree plantings, door hangers will be provided to residents instructing them on the proper care for their newly planted tree. For more comprehensive outreach we can also submit a press release for special projects or routine maintenance. The Agency may modify the procedures and materials to which we notify residents. Communication Systems Our use of modern and reliable communication systems affect our daily job performance by increasing our efficiency. Management and Field Personnel utilize smart phones as both navigational and communication devices in the field. Smart phones have proven to be a convenient method to input data as related to tree inventories, daily work records, timesheets, photos, and billing information; eliminating the need to handwrite data and improving customer service by minimizing response time. Permits and Licensing WCA will procure a City Business License as necessary, and any "no -fee" permits prior to commencement of work. Permits (i.e., encroachment, traffic control, etc.) requiring fees will be charged back to the Agency. Right -of -Way All work will be performed in the public right-of-way. Employees will not utilize private property for eating, breaks or any other reason or use water or electricity from such property without prior written permission of owner. Cooperation and Collateral Work WCA will give right to operate within the project to the Agency workers and/other contractors, utility companies, street sweepers, and others as needed in a cooperative effort to minimize interference in daily operations. Project Site Maintenance Work site will be left free of debris at the end of each workday. We will not discharge smoke, dust, or any other air containments in quantities that violate the regulations of any legally constituted authority. O Work request received from Customer Formation posh public notices Customer marks trees for USA L nomles resident Area Manager schedules wok, Informs the Agency L gives walk order to Foreman Work request received from Customer ��Ienlessr_r Crew Performs, work L hangs free care door hanger Emergency request received from Customer Crew sends notification L photos to Agency L Supervisor Marwork Is complete CSR emotes a work order L Area Manager schedules the gives to Area Manager work L Informs the Agency �r Foreman completes (yew Palo work work order L Inventory: Men esbrslis to office Work request received from Customer Crew performs work CSR prepares work order L orders free(&) from Nunery Manager Foreman compMtes work order L Inventory; Men toms In On -Cal Supervisor dispatches Emergency Crew N applicable.-� return to site nerd day to complefe work Work requesl received CSR oeales a work order i from Customer gives to Area Monager Ise"e'es"aee"eeser. PNC Advkor/Applcala posh- h.otor pubic MMces PNC Advkw/ApP'_ C. nestlstli Performs work CSR emotes work order L contacts USA 48 hours In advance of work Forenoon co CSR gives work order to Area Manager to schedule work i inform the Agency CSR classes walk order: =rig Department Proposes Invoke Supervisor creates work order i sends to Foreman err�rse Foreman completes work order L Inventory: Men from, In Area Manager schedules the work i Informs the CRY PHC Advisor/Appbcotor completes work «dei i Inventory: then turns in Work order Is given to the Foreman CSR cbses work ordw, Mg Department prepares Invoke Work order is given to the Area Manager Work order Is given to the Foreman Processes L Prepares invoice Crew performs necessary work to ensure safety Work older Is given to the I PMC Advisor/ Applicator rrej CSR closes work «der; Billing Dept prepares invoice qf In case of emergency AFTER normal business hours: 866.546.2369 Leave a message, if you do not receive a call back within 10 minutes, call the following contacts in order: Jorge Jiminez, Foreman 714.863.1559 Jose DelReal, Supervisor 714.231.3342 Gonzalo Regalado, Area Manager 626.255.7618 AFTER confirmation from on-call Manager, you can email multiple locations to: LimbDown@WCAlnc.com Normal Business Hours 714.991-1900 0 TREE CARE PROFESSIONALS Nom' West Coast Arborists, Inc. Quality Control Feedback WCA regularly receives and tracks feedback from customers and residents as a means to acknowledge good performance and provide prompt resolution for any negative comments. Every month, a summary of the feedback is then reviewed by the management team. Customer Service Department As we work with, or near, the public, we are mindful that we will most likely be the first person the public contacts. We have a full-time Customer Service Department with each Customer Service Representative (CSR) trained in addressing concerned residents and bystanders. Complaints & Damage Resolution Should there be any property damage, we adhere to specific procedures to resolve the problem. The Foreman on the job site will notify the resident and the Inspector immediately. a. psi `` $ANI'A CLARITA If the resident is not at home, then we will leave a WCA card with instructions to call our Claims Coordinator in our corporate office. The ultimate goal at each work site is to leave the property in the same condition as before we entered it. We will notify the Agency Representative immediately upon damage of private property including plans for corrective measures to take place within 48 hours. Any activities found by the Agency to be unacceptable will be rectified immediately. All other complaints will be abated or resolved within twenty-four (24) hours of the occurrence. We have teams specifically assigned for handling damage to properties, both private and public. Through our communication system, we have the ability to dispatch either of these teams and have them respond immediately to the site for proper repair. We pride ourselves on professional workmanship to avoid these types of incidents, however, should one occur, we take all appropriate measures to resolve the matter in a timely and efficient manner. Protection of Public and Private Property WCA will provide all safety measures necessary to protect the public and worker within the work area. We will maintain good public relations at all times. The work will be conducted in a manner which will cause the least disturbance. 12 e w«r c•m ae•d•n,1- Safety & Training Safety Program Safety standards are top priority at West Coast Arborists, Inc. Our line of work demands that all work is performed in a manner that provides the maximum safety to the general public as well as our employees. Our crews are instructed to follow the safety standards of ANSI Z133.1 as well as Cal -OSHA requirements. We have one of the most extensive safety training programs in the industry. We provide our employees with state -of -the-art training tools and instructional sessions company wide. Our insurance carriers and Cal -OSHA have recognized us repeatedly for out- standing safety training efforts. We have a full time Safety & Training Manager, Dane Jensen, that is professionally trained in the field of horticulture. As WCA's Training Manager, Dane is responsible for staying up-to-date on all tree -related industry standards as related to safety and the wellness of our employees and the public in which we serve. Training materials are regularly reviewed and updated to ensure WCA employees receive the proper education, instruction and hands on experience needed to perform their day to day activities safely and efficiently. Training topics include a full -circle from proper pruning techniques, arboriculture, to customer service and everything in between. • ISA Certified Utility & Municipal Arborist #WE -12014A • ISA Skills Test Evaluator—TW Climber • TCIA Certified Treecare Safety Professional #3303 • ISA Tree Risk Assessment Qualification #E4068 • American Heart Association BLS and First Aid Instructor Our line of work demands that all work is performed in a manner that provides the maximum safety to the general public as well as our employees. Public Convenience and Safety WCA will comply with any and all local sound control and noise level rules, regulations, and ordinances which apply to any work performed in the contracted area. All work will cease by 5:00 pm or as directed by the Agency (excluding emergency services). 13 Employee Training Program West Coast Arborists, Inc. provides an extensive in-house training curriculum for all employees to broaden their knowledge of the arboriculture field of study. Included in this training are the ISA standards, both Treeworker and Arborist study programs, and a variety of Tree Care Industry Association home study programs. We also offer training courses to our staff in areas of customer service satisfaction, maintaining professional conduct, and Qualified Line Clearance Trimmer Training. Our Training and Safety team members are tasked with completing field evaluations of crews and members are on- site to coach and train employees on safe practices. Employees receive performance evaluations at 90 days, 6 months, then annually (or as -needed) after their first year. All employees are provided copies of WCA's Injury & Illness Prevention Program. Traffic Control Traffic control procedures will be set-up in accordance withthe Work Area Traffic Control Handbook (WATCH) and State of California Manual of Traffic Controls as well as the Agency Traffic and Safety Operating Rules. WCA will make adequate provisions to insure the normal flow of Mc traffic over the public streets and park roads. Every effort will be made S R F E R ROADS SAVE LIVES to keep commercial driveways and passageways open to the public during business hours. High visibility arrowboard(s) will be used when needed. Prior to use, the Agency will approve traffic safety equipment and devices. Pedestrian and vehicular traffic shall be allowed to pass through the work areas only under conditions of safety and with as little inconvenience and delay as possible. Unless the work area is totally barricaded or otherwise kept safe, at least one worker will serve to coordinate safe operations on the ground at all times when work operations are in progress. WCA is dedicated to health and safety for trees, employees, and the community. 14 '�� COMMh.tiw Technology and Information Management .ii APBOP' ArborAccess Our tree management program sets us apart from other companies. With nearly 2,000 active users, ArborAccess and our mobile app will help you easily manage your urban forest with ease and convenience. Tree site attributes include location (utilizing GPS coordinates), species type, and parkway size. Features allow you to view and edit work history records and create work orders directly from the field, all from our secure cloud. The information contained in ArborAccess is live data that can also be linked directly to a GIS program, such as ArcView, for geo-coding purposes and can assist your Agency in meeting GASB34 requirements. ArborAccess provides an unlimited resource of information regarding your urban forest. Software Training Our IT Department is based out of our corporate office in Anaheim, CA with regional offices located throughout California and Arizona. Each office has the ability to provide software training to our customers. We are also available to provide training sessions on-site at the customer's discretion. On-site training is proven to be effective as it provides a guided hands-on experience. We offer periodic tree maintenance and management workshops each year. These free workshops are provided to our customers regionally and educate over 250 people annually. They have proven to be a great round -table and networking opportunity for the different agencies in attendance. Presentations are provided by WCA management staff and complimented with guest speakers in the industry. Certified Arborists and Tree Workers who attend are eligible to receive continuing education credits (CEU's) from the International Society of Arboriculture. The success of any urban forest program depends on the proper management of information. Unlimited telephone and/or email support is available to answer technical questions and aid staff in the use of the software system. Software training and support is included in the cost associated with the inventory data collection. List Tracking System The List Tracking Report in ArborAccess is a useful tool in the management of incoming work. This report allows both parties to track specific jobs as they are ordered by the Agency. Proper use of this system enables the Agency and WCA to track the completion of work that is ordered. 15 Billing WCA, Inc. operates a modern invoicing system that is updated on a daily basis. Progress billings will be submitted to the Customers on a bi-weekly basis, unless otherwise requested. Invoices will reflect an amount complete for the billing period, along with a year-to-date total for that job. Each billing will include a listing of completed work by address, tree species, work performed and appropriate data acceptable to the customer. This information will be supplied in hardcopy and immediately accessible on ArborAccess. Job balances reflecting the percent of completion for each job can be viewed on ArborAccess. Sample Management Tools: Detailed Tree Site Characteristics The advanced technology provides a valuable tool to urban forestry professionals by displaying specific tree site information along with a representative photograph of the species type and a recommended maintenance field. ArborAccess' built-in quality control features assist in data accuracy. As maintenance is performed, the work history is updated and accompanied with bi-weekly invoices. This process eliminates the need for dual - inputting and helps keep the tree inventory current and accurate. Maintenance Records Accurate maintenance records for each location oftentimes can assist the Agency with liability claims. Maintaining a detailed history of the work performed at each location demonstrates good faith in preserving its urban forest. It is imperative that work requests are pulled from the system prior to the work being performed, otherwise inventory accuracy is not guaranteed. 16 N00" r' , West Coast ArCorists, Inc. Sample: Species Frequency Report The Species Frequency report can assist your Agency in identifying the tree population within the urban forest. This type of information is valuable in the event of an insect infestation, deadly disease, or even estimating future maintenance costs. In addition, an analysis can be performed to evaluate the history of the performance of a particular species within your Agency. Inventory View Invoices Job Balances Green Waste Work History Work Type by District DBH Frequency Height Frequency Batanrcal aonam Total Maprn:a pranGinc�a ulm s Parnrcma lSOIirHERN MAGNOW, ;CHINESE ELM I 4,256, 3.857 Lar;&370ema Moira iCRW MYRTLE 2,638 Jacaranda mwnowona CY+nw"mum campnura JACARANDA CAMPHOR TREE 1.927 1,456 MMus aananpn5t5 CANARY rSRAND PINE 1,401 SC15nu9 leredMlYroIh15 BRA211JNti PEOPER 1.129 QL*(CU9 Tex HOLLV CW( 1.077 cupartwpsa anacaNimam iCANRlOTWCM 905 LTphmteman mnrvtus 3RSEIAM Bax 636 Other 7atal Tree4 OTHER 14,33 33,811 District Frequency Species Frequency (sample above) All Tees at an Address Estimated Tree Value WCA helps agencies understand and manage their canopy by sharing inventories, insight, and data. 17 N kAi 7' West Coast Arbortsts, Inc. Equipment List Our modern fleet undergoes daily inspection prior to use to ensure efficiency and safety. All equipment is routinely serviced, painted, and detailed. All equipment used during the duration of this project will meet state and federal safety requirements and have all up-to-date certifications, as required. CHP Biennial Inspection of Terminal CerFificafion We have successfully been awarded the CHP Biennial Inspection Award of Recognition. This inspection has assisted our company in instituting several safety programs, as well as our Preventative Maintenance Program utilized by our in-house fleet department. The inspection reviews our vehicle maintenance and repair records, our procedural methods and policies for vehicle maintenance and operations. This certification ensures that our vehicles operate safely. Telematics (GPS) WCA has partnered with Geo -Tab to provide GPS units on all vehicles and equipment. This investment has given us and our customers the following benefits: Fick Up Trucks Aerial Lift Devices 95ft Aerial Devices Dump Truck: Flat Beds Field Service Tru 6 : Arrowboards ATVs Stump Grinders Loaders Rubber Track Loader Root Pruners Roll off Trucks sawmill Log Skidder Back Hoes Brush Chippers Crones Toyota Prius Toyota Yari=_ Ford CMAX 389 358 18 224 Modern 45 consisfir 32 ' 98 24 piece 67 equilorr 96 1 2 54 3 4 1 159 6 Am8 9 4: • Provide faster response times and more efficient routing allowing us to service more customers • Lower operational costs by optimizing our fleet size, reducing labor, overtime, and insurance, and minimizing costly vehicle repairs Decrease fuel use by monitoring fleet fuel -arYo wumrory economy and saving on unnecessary fuel expenditures • Reduce emissions by helping drivers improve their habits such as speed and idle time, and reducing total miles driven which will significantly reduce harmful greenhouse gas emissions • Improve dispatching with landmarks and driving directions, GPS units helps us to better dispatch so that we can service more customers, faster • Recover stolen vehicles reducing liability costs which can be passed on to customers • o J V �„• ® Oate:v]dMJ]-o: :12I3MM1 status: orm,q b JroJ-1703 ruemoo uaxw rwanen G9l0Jl VSA 18 Nom`` West Coast Arborist., Inc. IN-HOUSE FLEET MAINTENANCE We currently have more than 1,600 pieces of fairly new equipment that enables us to replace equipment immediately should there be any unforeseen mechanical problems. We employ over 50 full-time mechanics that perform an in-house fleet maintenance program. This allows our equipment to be in good operating condition necessary for accomplishing the City's needs. Our mechanics generally work on one particular line of equipment, and by keeping our equipment as uniform as possible our mechanics really get to know the equipment inside and out minimizing down time. Equipment is assigned to different crews and if the crew is shared with another contract the equipment will be as well. PREVENTATIVE MAINTENANCE PROGRAM All WCA equipment goes through our Preventative Maintenance program. From our solar powered arrow boards, to our Freightliner Roll Off trucks. Our mechanics generally work on one particular line of equipment, and by keeping our equipment as uniform as possible our mechanics really get to know the equipment inside and out minimizing down time. SUSTAINABILITY Over the last few years, we have invested heavily in new equipment to keep our fleet modern, comply with state requirements, meet demand, and reduce our effects on the environment. We understand with a fleet as large as ours that we are responsible for the amount of emissions our vehicles produce and actively make an effort to monitor and reduce our carbon footprint. Through our ability to -s, dedicate specific pieces of equipment for this project, we believe it will lead to a successful program. 19 SECTION 2 Project Team, Key Personnel and Resumes Comprehensive free services in more than 300 communities. lot o o-_ Pruning Safety Planting Plant Health Removal Reclamation I E3ZE3- f f Technology Community Civic Partners Emergency Environment NSG Wast Coast ANonsts, Inc. Organization Chart Organization Chart - Project Team RegionaiManager Nick Alago (714)920-0558 1 Area Monger Gonzalo Regaladoi626) 255-7618 Area Supervisor PHC ManagerCustomer service Rep Tim Crotben ( lose Dekeelre714) al 42 Dolzy Castro 1714)412-1990 a%6- (714)991.1900 GIS Manager Andrew Pinedo 1714) 991-190D Project Foreman - Project Foreman - - ia"W000- free Pruning Planting 1 Field Personnel Field Personnel - ANdj1'leiQr4NN 21 Ni West Coast Arborists, Inc. Key Personnel Introduction West Coast Arborist's (WCA) is a company comprised of a management team and a safety committee. Staff members have diverse educational backgrounds including accounting, business administration, engineering, and forestry. Staff members have dtvers educational backgrounds including accounting, business administration, engineering, and forestry. Work Force WCA actively maintains ongoing processes to assure that only qualified and competent staff provides safe and quality tree maintenance services. These skilled employees can only be achieved through both training and work experience. We believe that essential experience should always be obtained through qualified supervision; this includes both basic and extended skills. WCA makes every attempt to ensure that this is undertaken before performing work, leading a crew, or career advancement. The work performed on this contract is routine, recurring and usual. The work includes watering, trimming, pruning, planting, removal and replacement of trees and plants, and servicing of irrigation. The rates included in the Cost Proposal are based on the current prevailing wage determination for "Tree Maintenance (Laborer)." Certification WCA encourages its employees to get certified through the International Society of Arboriculture, in an effort to raise the standard of professional tree care companies. This standard exemplifies our company's commitment to providing customers with competent, knowledgeable certified workers. WCA employs a large number of ISA Certified Arborists and ISA Certified Tree Workers. Crew Evaluation WCA employees are evaluated through an internal mechanism supervised by our Management Team. Each employee performs their duties according to a criteria -based job description that reflects safety, quality workmanship, productivity, appropriateness of care, problem solving and customer service. A performance appraisal is conducted for each employee upon completion of the probationary period and at least annually thereafter. Each worker is also required to complete a competency assessment and orientation upon hire and annually thereafter in selected areas to assure that ongoing requirements are met and opportunities for improvement are identified. 22 West Coact Arborists, Inc. Meet the Team: Project Team [-1 t.t NICK ALAGO' x Regional Manager/V.P. fiHii W a' Mr. Alago has been with WCA since 1999. He has nearly 35 years' experience in the arboriculture field. He started with WCA as a Foreman and was continuously promoted, reaching the status of Area Manager. For over 10 years, he excelled as an Area Manager for the Inland Empire and was promoted in 2020 to Regional Manager. As a Regional Manager for the Los Angeles and Inland Empire areas, he oversees the operations and provides support to the Area Managers. His extensive knowledge of the urban forest is a columniation of experience and continued education as well as certification that is offered in the industry. • ISA Certified Arborist Utility Specialist #WE-4396AU • TCIA Certified Treecare Safety Professional #250 • ISA Tree Risk Assessment Qualified TLC Wildlife Area GONZALO REGALADO Mr. Regalado has over 20 years' experience in the tree care industry as he joined WCA, Inc. in 2002. During his career, he has earned many promotions within the company; from Groundman to Tree Trimmer to Foreman to Supervisor and now as Area Manager. He has achieved necessary certifications and completes continued education units to maintain his credentials. As an Area Manager, he will be the Agency's main point of contact as he is responsible for providing customer service, estimating work, while managing filed operations and crews throughout the Southeast Los Angeles region. His experience includes managing large contracts such as City of Bell, City of Pico Rivera, City of Santa Fe Springs, and the City of Whittier. • ISA Certified Arborist/Tree Worker Climber Specialist#WE-9952AT • TCIA Certified Treecare Safety Professional (CTSP) #03952 • ATSSA Traffic Control Technician #459653 JOSE DELREAL Project Supervisor s Mr. DelReal has over 10 years' experience working with WCA and currently supervises more than 35 employees in the Southeast Los Angeles region. Responsibilities of the Project Supervisor includes assisting the Area Manager in scheduling, overseeing the crew's daily activities, employee training programs and ensuring proper safety procedures are being followed. Regular communication with the customer and citizens can be expected as related to scheduling, work being performed and any other inquiries that may arise while on the job site. ISA Certified Arborist/ Tree Worker Climber #WE -11231 AT • TCIA Certified Treecare Safety Professional (CTSP) #3514 • ISA Tree Risk Assessment Qualified • TLC Wildlife Aware 23 NIIIIIIIIIIllicaer West coast Artodsts, Inc. Meet the Team: Support Staff TIM CROTHERS Plant Health Care Manager 41 Mr. Crothers has over 20 years of experience working in the horticulture industry. He started working at WCA in 2012 as a supervisor. He was quickly promoted to Area Manager, a role that required him to produce reports as a Certified Arborist as well as train staff and clients in proper tree care, inventory management, landscape design and plant identification. In his role as Plant Health Care Manager, Mr. Crothers supervises arborist services staff and plant health care operations throughout California and Arizona. He oversees the creation of Urban Forestry Master Plans (UFMPs) and is a Registered Consulting Arborist by the American Society of Consulting Arborists. • ISA Board Certified Master Arborist #W E-7655BUM • B.S. Environmental Horticultureal Science • ASCA Registered Consulting Arborist #721 • CA Dept. Pesticide Regulation QAL #145321 B, D • ISA Tree Risk Assessment • Qualified & TLC Wildlife Aware ANDREW PINEDA GIS Manager Mr. Pineda has been with WCA since 2018. As WCA's GIS Manager, he works on a wide range of projects including tree inventories scope and collection, Tree analysis, tree canopy assessments, tree planting prioritization, ArborAccess training, grant funded tree planting projects, and much more. He was worked with tree inventories of all sizes from small campus inventories with less than 5,000 trees to large California cities with over 140,000 trees. He has in-depth knowledge and understanding of tree inventories, urban forestry best practices, and spatial data and works closely with office and field personnel to ensure tree inventories, reports, and analysis exceed customer expectations. • ISA Certified Arborist #WE -12738A • FAA UAS Part 107 Remote Pilot • M.S. Geographic Information Science (GIS), CSU Long Beach • B.A. Environmental Science, Boston University DAIZY CASTRO a,' Customer Service Rep. € ti As the CSR (Customer Service Representative), Ms. Castro is responsible for providing support to the Area Manager, Site Supervisor and crew. She is to act as a liaison between the company and it's clients as well as the general public. Ms. Castro is responsible for responding to customer service inquires and facilitating contracting functions, such as: mapping, underground service alert, data entry, field book preparation, list preparation, etc. 24 \/VC/- , West Coast Arborists. Inc. 13 offices with prestigious Tree Care Industry Association (TCIA) accreditation s D LiUNAle L hes forced a siccessful partnership With the Laborer's lint emotional Union of North America. HIGHER EXEMPLARY SUPERIOR STANDARDS © TRAINING B EMPLOYEES. ISA CERTIFIED ISA Board Certified Mader Arborish Ivtichael Polat #WE -6541 BUTA Kelley GPleran #WE -7061 B Tim Crothers *WE -7655 BUM Joseph Bartolo #WE-2034BU Eugene Bordson #WE -10777 BT Rebecca Melia #WE -23558 Jeffrey Crain #WE -66588 Stuart Hupp #WE -11395B 3 ASCA Consulting Arborists GMSC RCATim r others RCA #721 Kelley Gilleran RCA 0668 AmericanSociety of ArboricuBure Registered Conw#ing Arbmish O • ISATr9e Risk Assessment WCA Certifietl Utility Une ISACertitietl Utlitty TCIACeriified Treecare Safety ISA!,lunidpal Specialists Nursery in Placentia& Informaifon Technology Fleet Mechanics NCCCO Certified Quollfled Clearance Workers Speciatlsts Professionals Dedicated Manager Specialists Crane operators 3 ASCA Consulting Arborists GMSC RCATim r others RCA #721 Kelley Gilleran RCA 0668 AmericanSociety of ArboricuBure Registered Conw#ing Arbmish Leo Tuehman RCA #771 Setting the Gold Standard Plant Health Care WCA has developed an exemplary Plant Health Care Program that goes beyond standard chemical applications. We maintain in-house State Certified qualified pest applicators. ,• California Department of Pesticide Regulation (DPR) WCA has 1 Advisor (PCA) and 10 Applicators (QAL) on staff. L Executive Staff From marketing, contract administration, field and fleet management, to information technology, our Executive Staff is involved in the day-to-day operations supporting each Project Team and customer to ensure the highest quality of tree care is being achieved in the industry. Patrick Mahoney President Chris Crippen V.P. - I.T. Nick Alago V.P. - SoCal Region Setting the Gold Standard Richard Mahoney Secretary Rose Epperson Andrew Trotter Treasurer V.P. - Field Operations Victor Gonzalez V.P. - Business Development Michael Palat V.P. - SoCal Region Debbie DePasquale Jason Pinegar V.P. - Internal Operations V.P. - NorCal Region 26 SECTION 3 Company Qualifications Comprehensive free services in more than 300 communities. Pruning Safety Planting Plant Health Removal Reclamation 1000 /�Zx 0 Technology Community Civic Partners Emergency Environment NNC�ir West Coast Arborists, Inc. COMPANY INFORMATION President: Patrick Mahoney Organization Type: Corporation Established: 1972 Federal Tax ID: 95-3250682 DIR Registration: 1000000956 Members of Laborers' Union: UUNAI SAM Entity ID: CFJMVMJ9NSD1 Website: wcainc.com CORPORATE OFFICE 2200 E. Via Burton St. Anaheim, CA 92806 REGIONAL OFFICES Escondido, CA Fresno, CA Indio, CA Ontario, CA Phoenix, AZ Riverside, CA Sacramento, CA San Diego, CA San Jose, CA San Francisco, CA Santa Clarita, CA Stockton, CA Ventura, CA CONTRACT ADMINISTRATION Victor Gonzalez, Vice President Corporate Office Phone (714) 991-1900 Fax (714) 956-3745 Email: vgonzalez@wcoinc.com FIELD MANAGEMENT Gonzalo Regalado, Area Manager 2200 E. Via Burton Anaheim, CA 92806 Phone (714) 991-1900 Fax(714)956-3745 Email: gregalado@wcainc.com Setting the Gold Standard Company Experience WEST COAST ARBORISTS, INC. (WCA) is a family-owned and operated union company employing over 1,200 full-time employees providing tree maintenance and management services. We are proudly serving over 350 municipalities and public agencies. We provide superior and safe tree care operations seven days a week, 24 hours a day throughout California and Arizona. OUR VISION As a corporate citizen, WCA's responsibility and accountability are to the communities where we do business. We hold ourselves to the highest standards of ethical conduct and environmental responsibility, communicating openly with our customers and the communities in which we work. It is our goal and vision to lead the industry in state-of-the-art urban tree care and management services. 10076 CUSTOMER SATISFACTION Customer satisfaction is our top priority. We guarantee your complete satisfaction with every facet of our services. Our dedication to customer service has earned WCA a reputation unrivaled in the industry for dependability, integrity, quality and courtesy. We authorize our employees to do whatever is necessary to achieve the highest quality results. We know that high quality work saves our customer's valuable time and is far more cost effective if we do our work properly the first time. We are committed to courteous and prompt customer service to fully resolve any issue. O '1/ 95+ ISA 50 Years Experience 1,200+Qualified certified Arborists (Similar Size &Scope) Employees O 19 Accredited by TCIA Local Office 8 Yard 1600+ Pieces of (Anaheim & Placentia) Equipment (Owned) 28 West Coast Arborists, Inc. Corporate Capabilities West Coast Arborists, Inc., is committed to successfully completing each project in accordance With the specifications, budget, schedule and with the highest quality of service. Our customers' satisfaction is a direct result of our means to carry out each project. Listed below are some of our corporate capabilities, which not only provide a sense of comfort and confidence to our customers, but also assure them of our continuous ability to carry out the duties of managing their urban forest. • In business continuously and actively since 1972 • Contractor's License C61 /D49, C49, C27, C31, C21, A & B • Over $8,500,000 line of credit available • Annual financial audits available upon request • Bonded by ARCH, an A+ rated company 1,200+ employees 350+ contracts with public agencies • 95+ Certified Arborists • 155+ Certified Tree Workers Active Memberships: Tree Care Industry Association (TCIA) International Society of Arboriculture (ISA) League of California Cities (LCC) California Parks & Recreation Society (CPRS) Association of California Cities -Orange County (ACCOC) Maintenance Superintendents Association (MSA) California Landscape Contractors Association (CLCA) • Street Tree Seminar (STS) Drug-free workplace California Urban Forest Council (CaUFC) 14,000 sq. ff. company-owned • Headquarters (Anaheim) American Public Works Association (APWA) • Department of Agriculture Nursery license • Avg. 712,000 trees pruned annually over past 3 years • Avg. 46,000 trees removed annually over past 3 years Avg. 20,000 trees planted annually over past 3 years • Avg. 250,000 trees inventoried annually over past 3 years • Fully insured with insurance up to $25 million • Federal Tax ID #95-3250682, current on all taxes and fillings with state and federal government • Sales volume over $190 million annually • Fleet of approximately 1,600 pieces of equipment • • •••• CONTRACTORS _ •.� �Ca STATE LICENSE BOARD '�'�•••� ACTIVE LICENSE ee, 366764 LM CORP D..—ra.. WEST COAST ARBORISTS INC c--,wo C61N49 C27 C21 B C31 C49 Em.on o.. 12/31/24 cs, D r ullTllp D CALIFOLA'IADEPARTMEIT'ICIDL RLCOLAiION w1181AoaRion uM,W ...0 U. put C,s IRm tvwpa. .u�nnw. LICE]SE osn�e mw+e �. C.%M RLi. A'oel.,.:.,,� .�.w.� Contra .R� y um•w.y..wn w, % L AN :IDJ[ vu.R'C'. vtVu. P� ✓..+n 9negam'• NwsL .:ae r.,... [11Uv CStl1M+w RegmtraDon History an,n x3r,e osn�e mw+e C.%M RLi. 29 Setting the Gold Standard rz, rr N144'` West Coast Arborists, Inc. CITY OF AGOURA HILLS CITY OF ALAMEDA CITY OF ALHAMBRA CITY OF ANAHEIM CITY OF ARCADIA CITY OF ARTESIA CITY OF AZUSA CITY OF BALDWIN PARK CITY OF BEAUMONT CITY OF BELL CITY OF BELL GARDENS CITY OF BELLFLOWER CITY OF BERKELEY CITY OF BEVERLY HILLS CITY OF BRADBURY CITY OF BRA W LEY CITY OF BREA CITY OF BUENA PARK CITY OF BURLINGAME CITY OF CAMARILLO CITY OF CARLSBAD CITY OF CARMEL-BY-THE-SEA CITY OF CARPINTERIA CITY OF CARSON CITY OF CERES CITY OF CHINO CITY OF CHINO HILLS CITY OF CHOWCHILLA CITY OF CHULA VISTA CITY OF CITRUS HEIGHTS CITY OF CLAREMONT CITY OF COACHELLA CITY OF COLTON CITY OF CONCORD CITY OF CORONA CITY OF CORONADO CITY OF COSTA MESA CITY OF COVINA CITY OF CUDAHY CITY OF CULVER CITY CITY OF CUPERTINO CITY OF DANA POINT CITY OF DAVIS CITY OF DEL MAR CITY OF DIAMOND BAR CITY OF DUARTE CITY OF EL CAJON CITY OF EL CENTRO CITY OF EL SEGUNDO CITY OF ENCINITAS CITY OF ESCONDIDO CITY OF FILLMORE CITY OF FOLSOM CITY OF FONTANA CITY OF FREMONT CITY OF FRESNO CITY OF FULLERTON CITY OF GARDEN GROVE CITY OF GILROY CITY OF GLENDALE CITY OF GLENDORA CITY OF GOLETA CITY OF GRAND TERRACE CITY OF HALF MOON BAY CITY OF HAWAIIAN GARDENS CITY OF HIGHLAND CITY OF HOLLISTER CITY OF HUNTINGTON BEACH CITY OF IMPERIAL BEACH CITY OF INDIO CITY OF INDUSTRY CITY OF INGLEWOOD CITY OF IRWINDALE CITY OF JURUPA VALLEY CITY OF LA CANADA CITY OF LA HABRA CITY OF LA MESA CITY OF LA MIRADA CITY OF LA PALMA CITY OF LA PUENTE CITY OF LA VERNE CITY OF LAGUNA BEACH CITY OF LAGUNA HILLS CITY OF LAKE ELSINORE CITY OF LAKE FOREST CITY OF LAKEWOOD CITY OF LATHROP CITY OF LEMON GROVE CITY OF LINCOLN CITY OF LIVERMORE CITY OF LODI CITY OF LOMA LINDA CITY OF LOMPOC CITY OF LONG BEACH CITY OF LOS ALAMITOS CITY OF LOS ALTOS CITY OF LOS ANGELES CITY OF MADERA CITY OF MANHATTAN BEACH CITY OF MENIFEE CITY OF MENLO PARK CITY OF MILPITAS CITY OF MISSION VIEJO CITY OF MONROVIA CITY OF MONTCLAIR CITY OF MONTEBELLO Setting the Gold Standard CITY OF MONTEREY CITY OF MONTEREY PARK CITY OF MOORPARK CITY OF MORENO VALLEY CITY OF MORGAN HILL CITY OF MOUNTAIN VIEW CITY OF MURRIETA CITY OF NATIONAL CITY CITY OF NEWARK CITY OF NEWPORT BEACH CITY OF NORCO CITY OF NORWALK CITY OF OAKLEY CITY OF OCEANSIDE CITY OF ONTARIO CITY OF ORANGE CITY OF OXNARD CITY OF PALM DESERT CITY OF PALM SPRINGS CITY OF PALO ALTO CITY OF PARAMOUNT CITY OF PERRIS CITY OF PICO RIVERA CITY OF PLACENTIA CITY OF PLEASANTON CITY OF POMONA CITY OF POWAY CITY OF RANCHO CORDOVA CITY OF RANCHO CUCAMONGA CITY OF RPV CITY OF REDLANDS CITY OF REDONDO BEACH CITY OF RIALTO CITY OF RIVERSIDE CITY OF ROSEMEAD CITY OF ROSEVILLE CITY OF SACRAMENTO CITY OF SAN BERNARDINO CITY OF SAN BRUNO CITY OF SAN CARLOS CITY OF SAN CLEMENTE CITY OF SAN DIEGO CITY OF SAN DIMAS CITY OF SAN FERNANDO CITY OF SAN JACINTO CITY OF SAN JUAN CAP CITY OF SAN LEANDRO CITY OF SAN MARCOS CITY OF SAN RAMON CITY OF SANTA ANA CITY OF SANTA BARBARA CITY OF SANTA CLARA CITY OF SANTA CLARITA CITY OF SANTA FE SPRINGS CITY OF SANTA MARIA CITY OF SANTEE CITY OF SIERRA MADRE CITY OF SIGNAL HILL CITY OF SOLANA BEACH CITY OF SOUTH PASADENA CITY OF SOUTH SF CITY OF STOCKTON CITY OF SUNNYVALE CITY OF TEMPLE CITY CITY OF THOUSAND OAKS CITY OF TORRANCE CITY OF TRACY CITY OF TULARE CITY OF TUSTIN CITY OF UPLAND CITY OF VENTURA CITY OF VERNON CITY OF VICTORVILLE CITY OF VISALIA CITY OF VISTA CITY OF WALNUT CITY OF WALNUT CREEK CITY OF WEST COVINA CITY OF WEST HOLLYWOOD CITY OF WEST SACRAMENTO CITY OF W HITTIER CITY OF WOODLAND CITY OF YORBA LINDA COUNTY OF ALAMEDA COUNTY OF COLUSA COUNTY OF CONTRA COSTA COUNTY OF EL DORADO COUNTY OF FRESNO COUNTY OF LOS ANGELES COUNTY OF MONTEREY COUNTY OF NAPA COUNTY OF ORANGE COUNTY OF PLACER COUNTY OF RIVERSIDE COUNTY OF SAN BERNARDINO COUNTY OF SAN JOAQUIN COUNTY OF SAN MATEO COUNTY OF TULARE COUNTY OF VENTURA COUNTY OF YOLO MOUNTAIN HOUSE CSD ROSSMOOR CSD TOWN OF ATHERTON 30 West Coast Arborists, Inc. FIRM EXPERIENCE Listed below are current contracts valued over $2,000,000 annually. County of Los Angeles Since 2015 $14,800,000 City & County of San Francisco Since 2017 $6,200,000 City of Riverside Since 2018 $4,400,000 City of Long Beach Since 2016 $3,400,000 City of Fresno Since 2001 $3,400,000 Riverside Public Utilities Since 1997 $3,400,000 City of Anaheim/Anaheim Utilities Since 2007 $3,300,000 City of Corona Since 2010 $3,000,000 City of Industry Since 2020 $3,000,000 County of Orange - Parks Since 2014 $3,000,000 City of Sacramento - Parks Since 2016 $2,800,000 City of San Diego Since 2015 $2,700,000 City of Ontario Since 1998 $2,700,000 City of Sacramento Since 2015 $2,500,000 City of Glendale Since 2015 $2,500,000 Glendale Water & Power Since 2015 $2,500,000 City of Santa Clarita Since 2008 $2,400,000 City of Beverly Hills Since 2000 $2,300,000 City of Fullerton Since1998 $2,300,000 City of Santa Ana Since 2015 $2,000,000 Setting the Gold Standard Section 4 References Comprehensive tree services in more than 300 c EMM Pruning Safety Planting Plant Health Removal Reclamation lop* 4ax C"% Technology Community Civic Partners Emergency Environment West Coast Arborists, Inc. Customer References CITY OF MONTEBELLO SINCE 2007 WCA performs various tree maintenance services for the City including the Parks and Public Work. Services include pruning, removals, plantings, and emergency response as - needed. WCA maintains all tree maintenance records in ArborAccess. Contact: James Coiner, Deputy Director Recreation and Community Services 1700 W. Victoria Ave., Montebello, CA 90640 - (323) 887-1200 x378 - icoiner@cityofmontebello.com ANNUAL BUDGET: $531,000 CITY OF WHITTIER SINCE 2005 WCA performs various tree maintenance services for the City and maintains the work ��ttt1ER records for over 22,000 city -owned tree sites including parkway, parks, facilities. The City o` o of Whittier is currently on a 5 year grid trim maintenance cycle. Emergency response is = also provided. Contact: Wayne McBumey, Tree Maintenance Supv. 13230 Penn St., Whittier, CA 90602 - (562) 464-3375 - wmcburnev@citvofwhittier.ora ANNUAL BUDGET: $1,000,000 COUNTY OF LOS ANGELES SINCE 2010 WCA trims nearly 25,000 trees of the county's 500,000 tree population annually. We also �r o. Los perform tree removals and tree planting on an as -needed basis. Part of our work requirements include palm tree inspection and bird nesting inspections as work is performed. vContact: Nathan Birdwell, Tree Superintendent 38126 N. Sierra Highway, Palmdale, CA 93550 (661) 974-7173 x. 257 - nbirdwell@dow.lacountv.aov ANNUAL BUDGET: $8,000,000 CITY OF ALHAMBRA SINCE 1997 WCA performs tree maintenance in several areas including blocks, medians, trails, facilities and parks. WCA assisted the City in developing a Master Plan for the urban forest. In 2012 the GPS inventory was updated to reflect the circumstantial changes v `"Y° effected b the storm damage in 2011. The City's tree population is over 18,500 trees. En�aiAlhambra Y 9 Y� P P Contact: Janell Mothani, Urban Forest Administrator 111 S. First Street, Alhambra, CA 91801 - (626) 308-4874 - imithani@citvofolhombra.ora ANNUAL BUDGET: $800,000 CITY OF SOUTH EL MONTE SINCE 2017 WCA performs various tree maintenance services for the City. The City is currently on a Esc routine annual tree trimming cycle which includes major arterials, residential areas, parks, and facilities. WCA maintains all tree maintenance records in ArborAccess. -- Emergency response is also provided. . Contact: Jose Figueroa, Community Development Director 1415 Santa Anita Ave., South EI Monte, CA 91733 - (626) 579-6540 x3244 - ifigueroa@soelmonte.org ANNUAL BUDGET: $315,000 Setting the Gold Standard 33 Section 5 Standard City Contract and Insurance Requirements Comprehensive tree services in more than 300 c lot Pruning Safety Planting Plant Health Removal Reclamation Technology Community Civic Partners Emergency Environment �x West Coast Arborists, Inc. Compliance Statement West Coast Arborists, Inc. will comply with all aspects of the Agreement and Insurance requirements. We have no negative history to report. 35 Setting the Gold Standard k P' V;� �y' West Coast Arborists, Inc. AGORA Evidence of Insurance Certificate CERTIFICATE OF LIABILITY INSURANCE°"h(="m 99cs7ED4 THIS CERT FM/ITE 15 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE MOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY ANEW EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPDRTANT: H me oUftmCale mfOr IS an ADDITIONAL INSURED, me P09cy(WS) must MW ADDITIONAL INSURED prOWsions; Or 09 Mooried. N SUBROGATION IS W AHED, SUD*Q tO the terms antl conditions Of U19 policy, cenam policies may mgtAre an endM3ement. A SMtemem MA IMS wrtffke does not COnler rlghrS W the CMtlflC= holder In Ileu of such mdMWe tSl. rnaolKS, coNr HANS Aon Risk Insurance services Nest, Inc. LosA%IPS CA OFIiCe ✓.t. yL Oil: (Pd) a] -I122 Ott, :Iwoj 561-9105 EJYa 70] Yllshre eoalevard suite 26pp aLW1RFN S1 asfOra1NG 90V91AGE NaICi LOS Amglles U 900ll-0 USA INSURED 11NEFA: Hartford Fire Insurance Co. 19682 Nest Coast Mborirts. Inc. POWERS: Navigators Specialty Insurance CaFQJany MMR5 2200 E Via tWrIM Anaheim U 92506 USA 1IaEr1c Miwaina PPmuns.co4n�Am N.000, KWER E: • MGIER F: THE ETD CERTIFY THE POLrAS OF NSURANCE LISTED BELOW HAVE INDICATED. NOTW ITHSTANDNGANY REQUIREMENT, TERU OR CONDITION CERTIFCAT'c MAY BE ISSUED OR MAY PERTAIN. TOE; INSURANCE AFFORDED EXCLUSIOPEANDCONOrTI NSOFSUCH POLICIES. LMITSSHOWN k3AYHAVEBEENREDUCEDBYPABTCLA,'VS. BEEN ISSUED TO THE NSIRiED NAMEDAECVE FOR THE POLICY PERt00 OF ANY CONTRACTOR OTHER DOCUTAENT W RH RESPECT TO WHICH THE BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, Limits shown an, as TR TROP.106 .1 FGILT IYER W 2200 E Via Burton 1119 Anaheim U 92806 USA X C9ISENLyLfiEIEMLl1il1Y x CYLiA ❑ 72ECSS89301 SIO applies Per policy terns 07/01/2024 a condi 07/01/202S ions Encu accDn=ErcE $2.000.01) PPE446E= El axunercv' S1.000. 00 PEC fYP %�Y vva x+ana PELSW_f 6LY lA.t RT f2.90D. OENI•[YaEa•TE WnAPPIl�FSl PER �' Ip uECT 1=ILac anEn Col Ia FPL<OGPE34TE .900. PPmuns.co4n�Am N.000, • A�lalau V x ANr4U1C EL1705 O/NEO AUKS AU106mr aYE04U'06 w"cA EO ONLY YfICeaNLY 72 CSE 589302 07/01/2D24 —07/—DVM cweraDePx.T S2.00:0.000 aoWLv vumrtwNmmt atpLYNAImYp,Y tlEorq PR�RIYwV, (PaFmP • IIW x k29E�t1 x OCv:IR ¢•E6MOE 5Q1IXC2Of91P.IC 0J/O!/2021 07/01/2026 FA:M,Y,LAREN� 1.090. 4oCviEWiF 53.000. wit Ttrlrpx A NOn®1c OaEs6wEl FIRaYIit ElNYl1 TIP 4M'RY[1$7g1; WRn61l FX EQIiNE OiTi®fEBI®iiSLUC®) N fEY1yWFPW P ypewAOl4lW .11tlR DEstliPTYJl10F.mFPMT N)R 7M 9300 Workers CDS AZ U 97/Df/2024 02/01/2W5 X LEm ciATulE EL HLLN•CrICENr f2.ON. ELaiEA9E.EAEWIDPEE f1.00D. EL baE48EPDULYIMIi f1.9W. 760PB1OpMa/ LIXY1Ta11a11Y1)fxaa NOdO teLlalYYM1omFYRgP.OYPb YtlKFe Ye YryWOY P=—igll 11, C19W2015 ACORD CORPORATION. All rights reserved ACORD 25 (2016 03) Tie ACORD name and logo am mgistered marks of ACORD Setting the Gold Standard C. [""'1 PMIWp ANP GF 11E aapYE OEbCi!® POII:Fc Ni wRDELLID BEPoIE TIE EVNQdI OaTE 1NERFOF. PRIDE Nlt Ni aEWVE1ED N ALOOINIII� YI1111 TE N%CIPIgYEIV6 Past Coast Arborists. IIIc. EDn4`INED IEPIEfFNNTrvE 2200 E Via Burton Anaheim U 92806 USA C19W2015 ACORD CORPORATION. All rights reserved ACORD 25 (2016 03) Tie ACORD name and logo am mgistered marks of ACORD Setting the Gold Standard C. [""'1 Section 6 •--�'-170 Acknowledgement Comprehensive tree services in more than 300 < oa=_ Pruning Safety Planting Plant Health Removal Reclamation AO /�Zx (C'"%) ,2 •�: �� _ / f Technology Community Civic Partners Emergency Environment 1-4A.M NNCAOr West Coast Arborists, Inc. Addendums No Addendurns have been issued for this RFP. Setting the Gold Standard COST PROPOSAL RFP. NO 2024-24 COST PROPOSAL The undersigned proposes to famish all materials, supplies, equipment and/or services set forth herein, subject to all conditions outlined in the RFP, at prices indicated below. All applicable services include cleanup and disposal. *All prices are negotiable. Tree Pruning (by Grid) Price per tree to Prune by Grid (4 Year Tree Grid Pruning Option) $ 94.00 Grid tree pruning is based on tree pruning in pre -designed districts, or grids on a set cycle and includes all trees (small, medium and large-sized.) Trees are not excluded from the Grid. Price per tree to Prune by Grid (3 Year Tree Grid Pruning Option) $ 84.00 Grid tree pruning is based on tree pruning in pre -designed districts, or grids on a set cycle and includes all trees (small, medium and large-sized.) Trees are not excluded from the Grid. Tree Pruning (bv Block Price per tree to Prune by Block $ 194.00 Block tree pruning consists of pruning trees along a block segment or "ran" as designated by the City. This is different from "Grid Pruning" where all trees are prune (small, medium and large-sized) within a grid or district. Aesthetic or Service Request Pruning 0" - 6" Diameter Standard Height $ 55.00 7" - 12" Diameter Standard Height $ 100.00 13" - 18" Diameter Standard Height $ 165.00 19" - 24" Diameter Standard Height $ 225.00 2511- 30" Diameter Standard Height $ 285.00 31" - 36" Diameter Standard Height $ 325.00 36"+ Diameter Standard Height $ 325.00 Crown Raise/Clearance Prune Hardwood tree 0" - 6" Diameter Standard Height $ 45.00 7" - 12" Diameter Standard Height $ 45.00 13" - 18" Diameter Standard Height $ 90.00 1911- 24" Diameter Standard Height $ 90.00 25" - 30" Diameter Standard Height $ 120.00 31" - 36" Diameter Standard Height $ 120.00 36"+ Diameter Standard Height $ 120.00 Palm Tree Trimming: Prune Date Palm (Phoenix spp.) $ 285.00 Clean Trunk for Date Palm (Phoenix spp.) per linear foot $ 30.00 Prune Fan Palm (Washingtonia spp.) $ 84.00 COST PROPOSAL RFP. NO 2024-24 Clean Trunk for Fan Palm (Washingtonia spp.) per linear foot $ 19.00 Prune all other Palm Species $ 84.00 Tree Removal — (per inch) Tree & Stump removal per dia. inch 0-24" dbh $ 47.00 Tree & Stump removal per dia. inch over 25" dbh $ 47.00 Stump grinding per stump diameter inch at grade $ 19.00 Tree Planting — (per tree) Tree planting includes tree, stakes, ties, and labor. 15 -gallon tree $ 250.00 24 -inch box tree $ 450.00 36 -inch box tree $ 1,250.00 Tree Watering (per howl Watering of young trees includes water truck & operator -per hour $ 104.00 Milling Cost — (per board foot) Milling Lumber per Board Foot $ 24.00 Root Pruning — (per linear foot) Per foot of roots pruned $ 24.00 Root Barrier Installation — (per linear foot) Per foot of root barrier installed $ 24.00 General Labor Rates — (per man hour) 3 -man crew with equipment $ 104.00 Day Rate Service Crew - (per man hour) Boom truck per eight (8) hour day to include a chip body, low decibel chipper, 1 Sr. Tree Trimmer, 1 Trimmer & 1 Ground person $ 2,496.00 Specialty Equipment Hourly Rate — (per hour) Crane $ 208.00 95 -foot aerial tower $ 156.00 Loader or Bobcat $ 104.00 Emergency Services — (per hour) Emergency response services per man hour: During normal business hours (Mon -Fri lam to 4pm) $ 134.00 After hours, weekends &/or holidays $ 134.00 General Arborists Services — (per hour) Unit Price in Figures Written Arborist Reports $ 170.00 COSTPROPOSAL RFP. NO 2024-24 Resitograph testing $ 170.00 Ground Penetrating Radar $ 170.00 Air spade Services $ 170.00 Fumigation Services $ 170.00 Fertilization Services $ 170.00 Level I, 2 and 3 Risk Assessments $ 170.00 Soil Testing / Soil enhancements $ 170.00 Citywide tree risk survey (Per Tree) $ 5.00 GPS Tree Inventory — (per 1000 tree sites) Cost per 1000 tree sites collected including vacant sites $ 3,000.00 PLANT HEALTH CARE SERVICES Tree Canopy Spraying from ground level per diameter inch $ 8.00 Tree Canopy Spraying from aerial tower per diameter inch $ 8.00 Description: Foliar hydraulic spraying of recommended material.) Insecticide or Fungicide Trunk Banding per diameter inch $ 8.00 Description: Trunk spray of recommended material. PGR Trunk Banding per diameter inch $ 8.00 Description: Trunk spray of recommended material to regulate plant growth. Insecticide or PGR Soil Application (Cambistat) per diameter inch $ 8.00 Description: Recommended insecticide soil injection or drench material to regulate plant growth. Insecticide or Fungicide Soil Application per diameter inch $ 8.00 Description: Soil applied drench of recommended material. Soil Injection Fertilization per diameter inch $ 8.00 Description: Soil applied injection of recommended material. Soil Drenching Fertilization per diameter inch $ 8.00 Description: Soil application of recommended material Trunk Injection (Insecticide/Miticide) per diameter inch $ 9.00 Description: Trunk injected recommended material Trunk Injection (Fungicide) per diameter inch Description: Trunk injected recommended material. Trunk Injection (Insecticide & Fungicide Combo) per diameter inch $ 10.00 Description: Combination of one-time trunk injection of two recommended materials. Avermectin Class Insecticide Injection per diameter inch $ 11.00 Description: Recommended trunk injection of Emamectin benzoate active ingredient. COOPERATIVE PURCHASING It is intended that other public agencies (i.e., city, county, school district, special district, public authority, public agency, and other political sub -division of the State of California) and/or other City departments shall have the option to participate in any agreement created because of this Request for Proposal with the same terms and conditions as to the price of the product and/or service. The City shall incur no financial responsibility in connection with a purchase order from another public agency. Any public agency that "piggy- backs" on any negotiated contract between the City and Contractor shall accept sole responsibility for negotiating, placing orders, and making payment to Contractor. The Contractor may or may not agree to the cooperative purchasing clause. It is understood that not all terms, conditions, or scope of work from one agency contract for tree maintenance may not be fully acceptable to another agency. Agencies may modify specific items for the purpose of making the agreement acceptable and agreeable. Attachment D United Pacific Services Proposal W z Q z W z LU LU N Q LLl W J 0% N LO u1 00 [V O Q W Q 0 F- 0 0 UNITED PACIFIC SERVICES, INC. (COVER LETTER) 5529 Leeds Street, South Gate CA 90280 Ll UNITED PACIFIC SERVICES, INC. JULY 23, 2024 CITY OF ROSEMEAD REQUEST FOR PROPOSALS NO. 2024-24 TREE MAINTENANCE SERVICES CHRUS CAMACHO 8838 E. VALLEY BLVD. ROSEMEAD, CA 91770 United Pacific Services, Inc. (UPS) has a long history of providing Tree Maintenance Services to cities, counties and the State of California. Our crews have a proven track record of responding to all emergency situations 24/7 within one hour of notification, a perfect record. In the past twenty years we have invested over 5.5 million in specialized equipment from 100' aerial bucket trucks to tractors with grapple loaders to roll -off trucks and a fleet of 20 aerial bucket trucks that range from 60' up to 100'. We have a local crew that lives near the City of Rosemead and each employee has many years of experience in doing tree maintenance contracts. Our crews are ISA Certified Arborist and also ISA Certified Tree workers. In addition, they are Certified Equipment operators and Certified in the use of a 25-ton crane. Many of them have a Class A & B license that permits them to drive 3 axle diesel trucks. All of our employees have been trained on how to deal with the residence of the city and especially listening to them and assisting them with any questions with regarding scheduling or the type of trimming we are doing to their trees. Our employees know and realize that the residence of the city come first and at all time we must as a company take the time to answer their questions and assist them in any way possible. Please review the contents of this proposal provided to you today for Tree Maintenance Services. We look forward to working with the City of Rosemead. Sincerely, Eric Franklin Executive Vice President United Pacific Services, Inc. 562-254-0746 Cell 562-691-8839 Fax 5529 Leeds Street, South Gate, CA 90280-7421 UNITED PACIFIC SERVICES, INC. (TABLE OF CONTENTS) Section 1, Approach, and Scope of Work: (Pages 1 - 16) Section 2, Project Team, Key Personnel and Resumes: (Pages 17 - 20) Section 3, Company Qualifications: (Pages 21 - 44) Section 4, References: (Pages 45 - 48) Section 5, Standard City Contract and Insurance Requirements: (Page 49) Section 6, Addenda Acknowledgement: (Page 50) Cost Proposal: (Pages 51 - 54) 5529 Leeds Street, South Gate CA 90280 UNITED PACIFIC SERVICES, INC. (SECTION 1) 5529 Leeds Street, South Gate CA 90280 QUALITY CONTROL PLAN Management Team United Pacific Services, Inc. (UPS), has assigned Leo Ramirez and Jose Tones. as Supervisors to the tree maintenance project for the City of Rosemead. Overseeing the project will be Eric Franklin. Vice President of Operations. 1.) Mr. Leo Ramirez, General Manager has over 20 years experience in Tree maintenance projects and is a Certified by the National Arborist Association (#NAA-03251) and Certified in Cardio-Pulmonary Resuscitation (#AHA-24167). Currently he is supervising various contracts with the County of Los Angeles, City of Santa Monica, City of Downey, and the City of South Gate. 2.) Mr. Jose Torres is are current on -site Crew Manager/Foreman for our current contract with the City of Downey for over the past four years and has many years experience of supervising the completion of numerous governmental tree maintenance contracts including the City of Rancho Cucamonga. Mr. Jose Torres is an I.S.A. Certified Tree Worker (WE-11070)T). Mr. Torres will be overseeing the project and will also be actively involved in the city's tree inventory program. Mr. Torres has supervised the completion of tree maintenance contracts for over 3 municipalities and the City of Los Angeles. Currently he is in charge of our contract with the City of Downey. 3.) Mr. Eric L. Franklin, Executive Vice President will be overseeing the project. Mr. Franklin has supervised the completion of landscape and tree maintenance contracts for over 45 municipalities in Southern California. Mr. Franklin is a LSA. Certified Arborist (#WC-2158), Certified by the National Arborist Association (#NAA-03265), and Certified in Cardio-Pulmonary Resuscitation (#AHA-24191). Mr. Franklin is also a Certified Arborist/Utility Specialist by the I.S.A. 2 A. Mr. Franklin, Mr. Ramirez, and Mr. Torres have full authority to make any and all decisions concerning additional tree work and represent United Pacific in all decisions concerning this project. They can immediately make decisions on the job site and have the authority to execute any agreement concerning additional tree work or changing a work order or responding to any type of service request call. t MANAGEMENT TEAM PROJECT SUPERVISORS: Leo Ramirez - .lose Torres PROJECT DIRECTORS: Eric Franklin - Gus Franklin (owned PERFORMANCE OF WORK Daily - Weekly - Monthly Supervision: 1. Report to Government representative on a daily basis if performing work on the contract. 2. Supervise tree maintenance crews to maintain quality control. 3. Supervise planting crew to maintain proper quality control. 4. Supervise tree removal crew to maintain proper quality control. 5. Supervise traffic control. 6. Report any damages or injuries within one hour of occurrence. 7. Immediately respond to any public complaints or questions concerning project within one hour of occurance or as directed by Staff. 8. Final inspection of work to insure proper clean-up on a daily basis. 9. Maintain daily records of hours worked by each employee and work completed. 10. UPS's authorized representative shall meet with the City of Rosemead for the purpose of reviewing the week's work, receiving special instructions, and to discuss any problems encountered on the job. Also UPS shall on each Friday submit to City of Rosemead a weekly copy of daily work reports throughout the term contract or as directed by staff. In addition, UPS shall advise the representative of the following Week's schedule. Daily work records shall 3 be formatted for easy translation into the City's program or computer tree software or as directed by staff. 11. UPS will notify the Governmental Agency of any changes in start date of each maintenance operation at least 24 hours in advance. Should UPS discontinue work for any reason, the Governmental Agency must be notified immediately as to the rationale behind the shut -down and the restarting date of operations. B. Work Schedule: UPS will start the tree maintenance project within ten (10) working days of award of contract or as directed by city staff. UPS will, prior to commencing work, submit and gain approval of a weekly work schedule indicating the order, location, and completion of work based on the information provided by City of Rosemead. 2. UPS will notify the Governmental Agency of the work schedule on a daily and weekly basis. This schedule will be submitted for approval in writing at least 72 hours prior to the commencement of any work on the contract or as directed by the Agency representative. 3. UPS must notify the public 24 to 72 hours in advance prior to restricting street parking or access to work area. UPS will post No -Parking signs with date of work to be performed including notification of tree trimming, tree planting, or tree removal on each sign only with authorization by the Agency. 4. As soon as notified by City of Rosemead of award of contract UPS will meet with the Agency Representative to develop a preliminary work schedule for accomplishing the work on a weekly and monthly basis or as directed by the Agency staff. Tree maintenance -schedule will be modified, as necessary, during the course of the contract, based on the tree maintenance needs. 4 C. Tree Work Performed: 1. Tree work performed will be according to the latest edition of the Pruning Standards of the Western Chapter ISA and to the International Society of Arboriculture Tree Pruning Guidelines and American National Standards Institute (ANSI) A300 and any Governmental Agency specifications 2. UPS will maintain a written log of all complaints including the date, 3. UPS will maintain good public relations at all times. Work will be conducted in a manner which will cause the least possible interference and annoyance to the public. Work shall be performed with employees that are experienced in tree work and supervised by a Certified Arborists. 4. Hazardous Tree Notifications: UPS will report to City of Rosemead Arborist / representative any tree defects or hazardous trees within 2 hours. 5. Any activities found by the Governmental Agency to be unacceptable will be rectified immediately. All other complaints shall be abated within 24 hours of occurrence by UPS. 6. UPS will be responsible to see that private property and vehicles at work locations are not endangered or damaged during the course of work.the City's authorized representative will serve as mediator between the contractor and public if property or vehicular damage should occur during the course of work. Sign stands, delineators and/or cones shall be used to identify work site for vehicular and pedestrian safety. D. Equipment on job site: I . Aerial equipment will be certified. Said test and / or examination will be met with the requirements of the State of California, Division of Occupational Safety and Health, G.I.S.O. Title 8, G.I.S.O. Title 8, Article 24-3636 through 3648 and all referenced applicable A.N.S.I. Standards contained therein. 5 E. Labor / Pay Scale: I . Pay scale is based on the Prevailing Wage Rates as required in the State of California under Section Titled: Tree Trimmer / Groundmen of labor cosection 1771. Only if required by the Governmental Agency Safety Requirements: I . UPS will observe all applicable Cal/OSHA and Public Works safety requirements while working on the contract. 2. UPS employees shall be required to wear safety equipment such as glasses, gloves, head gear, skin creams, respirators, etc. 3. UPS crews / employees shall be uniformed with safety greem shirts or safety green reflective vests with dark blue pants while performing tree maintenance operations on the contract. Gang attire, gang affiliation symbols, loose clothing, etc., shall not be permitted in City of Rosemead. G. Project Safety Official: UPS shall designate in writing a Project Safety Official who shall be thoroughly familiar with the UPS Injury and Illness Prevention Program H. Disposal of Materials: All tree branches, grass, limbs, and any type of greenwaste produced as a result of UPS's operations will be recycled into a soil amendment. 2. Weight slips or load slips for all material removed from the tree maintenance project will be submitted once a month as proof of final disposal to a recycling facility for documenting reusage per AB 939 3. All tree branches chipped and/or mulched shall be made available free of charge to the Governmental Agency. 4. All tree trimming material shall be disposed at a greenwaste recycling facility in Santa Fe Springs, CA or at Inland Empire Composting in Fontana, CA sites and the Viramomes Recycling site in Riverside, CA. 11 1. Drug Free Workplace: UPS will publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in Contractor's workplace, specifically the job site or location included in this contract, and specifying the actions that will be taken against the employees for violation of such prohibitions. J. Public Safety / Traffic Control: UPS shall furnish, erect and maintain such lights, barricades, bridges and other devices as required by the City, State, Federal, and County "Public Safety" of the Standard Specifications. Should the Governmental Agency point out the inadequacy of warning devices or should the City approve the location of warning devices, such action shall not relieve UPS of responsibility for public safety, nor abrogate UPS's obligation to furnish and pay for these devices. K. Payment/Monthly Reports: United Pacific will submit all invoices to City of Rosemead by location , work type, additional work, special work, work completion date, pricing, and other appropriate data determined by the contract. 2. lnfonnation will be submitted on computer disk format along with hard copies to the appropriate Agency Inspector or as directed by City of Rosemead. L. Computer Database: United Pacific shall develop and provide electronic media of relational database of the tree inventory in Microsoft Access 2000 or higher and provide front-end Graphical User Interface (GUI) application to display, query and generate reports of the tree data on the Inventory Software. 2. Tree inventory system database shall be capable of linking to the existing database or Davey TreeKeeper Tree inventory software. 3. UPS shall incorporate a tree inventory system database, tree inventory software utilizing our Database into the City of Rosemead database. the date of the most recent service provided and vital statistics of the individual tree. UPS shall update the database on a weekly basis and furnish both a hard copy and a digital copy of the database on a weekly basis. M. Emergency Services During Work Hours: UPS shall respond to any emergency situation that requires immediate tree trimminghnaintenance services. These situations may include, but not limited to tree trimmingtremoval due to damage inflicted by high winds, storms, floods, traffic collisions, and other emergency call outs. UPS shall respond to these emergency requests within two (2) hours of notification time or as directed by the terms of the contract. N. Emergency Services After Hours: 1. Emergency after hours outside of regular hours, include weekends, holidays and evenings (Monday to Friday, 7:00 p.m. To 5:00 a.m.). The City of Rosemead can call upon UPS to respond to an emergency situation that requires immediate tree trimming/maintenance services. 2. Emergency situations may include, but not limited to tree trimming/removal due to damage inflicted by high winds, storms, floods, traffic collisions, and others emergency call outs. UPS is required to respond to these emergency services requests within two (2) hours of notification time or to the contract specifications. O. Photographs: l . UPS will supply the Governmental Agency Representative photographs of 'Before and After" tree trimming and/or tree removal or planting that are suitable for reproduction if requested by the Agency. 2. UPS will supply the Governmental Agency representative photographs of any damages that occur to public and or private property or persons within 24 hours of occurance. P. Complaint Log: 1. UPS will keep a manual complaint log with the locations and names of any and all complaints that could occur in the perfonnance of this contract. 2. The complaint log will have the address, name, time, date, type of complaint, action taken, remarks and any other information required to properly document the complaint 0 N Certified .Arborist / Certified Pesticide Advisor: 1. UPS will provide a Certified Arborist to assist the Governmental Agency on any and all matters concerning tree maintenance and tree related issues including planting, irrigation repair, slope maintenance, e tree and hedge maintenance and ground cover maintenance. 2. UPS will provide a Certified Pesticide Advisor / Agricultural Pest Control Adviser to assist and advise the Agency on any and all matters concerning the use of any herbicide and pesticide in the performance of this contract. Traffic Control Plan: 1. UPS shall prepare and submit a Traffic Control Plan for project work on the contract. The Traffic Control Plan shall be submitted to the appropriate Government Department. 2. UPS shall obtain and pay for all Traffic Control Pen -nits. In addition UPS shall obtain all other permits incidental to the work, or made necessary by its operation, including but not limited to, those permits required for night work and demolition (tree removal). Emergency phone and cell numbers: United Pacific Services Office (562) 6914600 Fax (562)691-8839 Gus Franklin, President Cell (562) 254-0749 Eric Franklin, Exec. rice President Home (714) 932-2186 Cell (562) 254-0746 Leo Ramirez, General Manager Cell (562) 254-3158 Jose Torres, Field Supervisor Cell (562) 244-2890 Tony Gomez, Field Supervisor Cell (562) 254-1903 Q T. WORK / BUSINESS STATEMENT: United Pacific Services, Inc. (UPS) provides municipal/county tree maintenance for various cities and county agencies in southern California. We have a long history of completing government contracts that started with the City of La Habra in 1974. Since that period of time the owner and President of UPS, Gus K. Franklin has supervised the completion of more then $135,000,000 in government contracts. All contracts were completed on time and to specifications. We currently have long term and renewable contracts with the Counties of Los Angeles and County of Riverside including various municipalities. We have a proven track record and have invested over $5.8 million in UNITED PACIFIC CITY OF RANCHO C X ' M+ t- PLANT 48" BOx N� i�E�i 04/15109 �K i specialized tree maintenance equipment since the year 1999. We are committed to completing each contract to specifications with certified I.S.A. Arborists and I.S.A. Certified Tree Workers. In addition all of our equipment shall be certified and meet safety standards set by the State of California. U. INTERNAL AND SUPPORT STAFF: United Pacific Services (UPS) maintains support staff for doing routine office functions from monitoring daily crew production and doing routine reports generated from our tree inventory software programs for each of our contract cities. We are in constant contact with city staff in order to update their software system(s). In addition we employ backup personnel in order to meet contract deadlines and to provide daily services to our client governmental agencies. We can always be reached 24/7 and have the support of a well balanced and trained office staff. We continue to explore new and innovative ideas that will enhance our operations and support our client cities. This has enabled us to become very competitive in bidding contracts and has given our field emw(s) and city staff the support necessary to maintain a well balanced tree maintenance program. 10 V. INTERNAL TRAINING PROGRAM FOR EMPLOYEES: United Pacific Services (UPS) offers all of our employees a continuing training program to enhance their overall abilities in the field. This includes the proper techniques in the trimming of over 100 different species of trees found in California. We have on going safety training in the proper use of aerial equipment, chippers, dump trucks, stump grinders, root pruners, tractor loaders, aerial cranes, chain saws and other specialized tree maintenance equipment. We continually promote safety training for all of our employees including the training necessary to become a I.S.A. Certified Arborist, a I.S.A. Certified Tree worker and a Certified Crane operator. We also have on -going training for our employees to become Certified and obtain a QAL license in the proper techniques of using, mixing and spraying agricultural and horticultural pesticide chemicals. In addition we offer an extensive training program using home study programs /videos in communication and dealing with property owners and the public while working in the field. Our employees are also trained and certified by CAL -Ostia regulations and they are also certified and trained in Electrical Emergency Response / Aerial Rescue Certifications. W. SAFETY TRAINING PROGRAMS: Hazard Awareness and ♦ Safety Incentive Programs ♦ Aerial certification ♦ Crane operation certification ♦ Chipper operation certification ♦ Dump truck operation certification ♦ Certified Electrical training - certification ♦ Video training - ISA, TCIA and Landscape Association of Southern California ♦ Safety Incentive Programs ♦ Bonus Programs ♦ CAL -OSHA safety training ♦ Tailgate Safety Meetings ♦ Irrigation certification / videos ♦ Tree planting certification / videos 11 X. FIRM' CUSTOMER SERVICE PROGRAM: United Pacific Services, Inc. (UPS) has a full staff of full time employees who have been trained in dealing with the public. If any residence or property owners have questions concerning our tree maintenance progratn they can call our direct number at 562.691.4600, ext. 226 and ask for Mr. Eric Franklin. Mr. Franklin has the experience of dealing with the public and can answer any questions concerning our tree maintenance and inventory program. In addition any property owner can also call our General Manager who is in charge of setting up our crews in the field for additional information. Mr. Leo Ramirez can be reached on his cell phone at 562.254.3158 or they can call Leo at our main office at 562.691.4600, cxt. 106. We firmly believe that communication with the public is extremely important and having a first class Customer Service Program is very important to UPS. Y. PUBLIC COMPLAINTS OR DAMAGE TO PROPERTY: United Pacific Services, Inc. (UPS) can respond to any complaint within one hour of notification and most of the time immediately. Any property damages and/or claims will be handled within 24 hours of notification with full resolution most of the time the same day. We believe that working for the city/county also entails developing a good public relations with the citizens / residence of the city/county to resolve any claims or misunderstanding of the work being performed. We realize and understand that developing good public relations is very important as we work with and for the city and county in completing our tree maintenance contract. Therefore we have set up a 24/7 phone numbers for the public and residence of the city/county to call in case any question need to be answered. They can call 562.691.4600, ext. 225, President, Executive Vice President, ext. 226, Operations / General Manager of Field Operations and ext. 201, Office Administrator and Assistant to the President. Z. EMERGENCY RESPONSE CAPABILITIES United Pacific Services Inc. (UPS) can respond to any emergency within one to two hours of notification 24 hours per day seven days per week. We have support equipment and backup equipment parked at our main office facility and in addition we have equipment parked at various county facilities and city yards ready to respond to any emergency seven days per week 24 hours per day. All emergencies should be directed to our field Supervisors that can be reached on their cell phones at Gus Franklin at. 562.254.0749, Leo Ramirez at 562.254.3158, Eric Franklin at 562.254.0746, Antonio Gomez at 562.254.0067, Antonio Gomez Jr. At 562.254.1903, Ignacio Gomez at 562.254.3446, Jose Torres at 562.244.2890, Richard Gutierrez at 562.244.2632 and Enrique Gutierrez at 562.254.3117. AA. EQUIPMENT MAINTENANCE FACILITY: United Pacific Services, Inc. Maintains a full service equipment maintenance facility at 5529 Leeds Street in the City of South Gate. This is a 1.5 acre yard with buildings and all necessary repair equipment to maintain over 65 vehicles and specialized tree equipment. M BB. PROPOSED PROGRAM: Gus K. Franklin President of United Pacific Services, Inc. (UPS) has successfully supervised the completion of over $135,000,000 in government contracts for over 125 cities 8 counties and the State of California-Caltrans during the past 45 years. In 1981 fourteen cities highly endorsed Mr. Franklin followed by ten governmental agencies in 2004 and again 10 governmental agencies in 2012. In addition Mr. Franklin has received ninety-one letters of recommendations from various cities, county and state agencies. The leadership of UPS is based on successfully completing millions of dollars in bonded contracts without any penalities or liquadated damages for failue to complete a contract on time or to specifications. With this extensive background UPS has the ability and knowledge to create a well balanced tree maintenance program for any city or county agency. If awarded the contract Mr. Franklin along with highly trained staff will evaluate the condition of the trees and make a recommendation that is based on the condition of the cities and/or counties Urban Forestry. Our evaluation will be done by I.S.A. Certified Arborists with over 25 years of experience in completing government contracts. Our recommended program will be based on the condition of the trees and the annual budget. Working with city/county staff and UPS staff we will create a tree maintenance plan that meets the requirements of the city/county and the community. UPS believes in developing a close working relationship with city/county staff while developing a Urban Forestry maintenance plan that meets the needs of the county and at the same time concentrates on targeting the removal of dangerous dead trees and split and broken limbs for safety reasons. CC. ABILITY TO RECOMMEND AND MEET PROJECT SCHEDUL 13 In order to meet project schedules UPS proposes to meet with City of Rosemead staff prior to starting the contract to develop a tree maintenance program together that meets the maintenance needs of the city. Our recommendations will be based on doing a complete tree evaluation throughout the city in order to determine the condition of the city's urban forest. Our survey will include locating any broken limbs throughout the city and any dead trees that could cause a potential liability to the city. Our survey and evaluation of the city's street and park trees will be a joint effort between our staff at UPS with input from city staff. Upon completion of our field inspection of each tree we will make recommendations to the city based on the city's annual tree maintenance budget. Our survey and recommendation will be completed by an I.S.A. Certified Arborists with over 25 years of experience in government contracts and will include target trimming of potentially dangerous trees throughout the city. After we complete our recommendation and with city authorization and approval we will employ an eight man crew with three aerial bucket trucks, two chipper dump trucks, two chippers, a one -ton pickup and a one -ton crew cab with all necessary support equipment including stump grinders, root pruners, crane trucks, tractor loaders, roll -off trucks and additional specialized tree equipment. Once we start the contract we will keep our crew working full time forty hours per week until all tree work is completed. Our crew will also be supported with an additional crew, if necessary, of equal size that can be moved into the city on a twenty-four notice. Our ability to meet contract deadlines is based on successfully completing over $100,000,000 in city, county and state contracts during the past forty years for over 100 governmental agencies. Our comprehensive Survey is only done with the approval of the City of Rosemead and can target various areas of the city at an hourly rate. DD. CAPABILITY TO PERFORM ALL PROPOSED SERVICES: United Pacific Services, Inc. (UPS) has invested over $5.8 million in specialized tree equipment during the past ten years. In addition we have successfully completed over $135,000,000 in government contracts over the past forty years. We have received 74 letters of recommendation from various city, county and state agencies and have also received 34 endorsement signatures from various cities, counties and state agencies starting with fourteen (14) city endorsement 14 signatures in 1981, ten (10) endorsement signatures in 2004 and finally ten (10) endorsement signatures in 2012. We are currently under long term and renewable contracts with six cities and have been awarded five long term and renewable contracts with the County of Los Angeles. We have a long history of successfully completing all government contracts on time and to specifications. Therefore we have a proven track record and can meet all contract deadlines on time and to specifications. We have received various awards for outstanding excellence in completing tree trimming contracts including our award for the 1984 Summer Olympic Games for trimming 1,400 trees in preparation for the opening Ceremonies of the 1984 Summer Olympic Games of the XXIII Olympaid held in the City of Los Angeles. Please review our proposal to better understand our background in the tree maintenance industry. We specialize in doing municipal and county contracts and can provide a first class operation that has a long history of completing contracts in southern California. 15 r . ram• r! ' TREEKEEPER 0 The most complete urban forestry management software. IVISUALIZE DATA INSTANTLY WITH DYNAMIC REPORTS QUANTIFYAND PROMOTE ECO BENEFITS ME4 Tray 6amla 5,781 xriL 31078 Sebctef T DEm Me 5204,3574,357.11 G,®t G. ft a tm $fit 7a a',M W Im C01.wx 6UM W Im CO] cepumbutl TREEKEEPERSALESCDAVEMOM I WWW.TREEKEEPERSOFTWARE.COM DAVEY Resource Group IVIDUAL TREE AIL AT A GLANCE 16 UNITED PACIFIC SERVICES, INC. (SECTION 2) 5529 Leeds Street, South Gate CA 90280 17 ORGANIZATIONAL CHART City of Rosemead Eric L. Franklin Vice President I.S.A. #WE-215BAU Leo Ramirez General Manager Luis Padilla Certified Trimmer I.S.A. #WE-11045T Jose Torres Supervisor I.S.A. #WE-11070T I r Angel Lopez f Tree Trimmer Supervisor II Certified Trimmer Senior Tree Trimmer Bucket Operator Groundperson Certified Chipper Operator Tuck Driver In UNITED PACIFIC SERVICES, INC. One of the main differences between (UPS) and other companies, like (WCA), is that (UPS) provides a full-time experienced Supervisor with each crew, that works with city staff on a daily basis. With (WCA) for example, someone with this kind of experience would be an area manager or in the office, and not working with the crew daily. STAFF: The (UPS) crew that we are going to provide to the City of Rosemead, is the same core employees that worked in the City of Downey from 07/01/2020 — 06/30/24 for (4) Years. We are going to provide you with (2) Supervisors, with Jose Torres being the senior Supervisor. With (2) Supervisors, the crew can be split up into (2) crews giving the city several options to perform work to the maximum ability. I also recommend you contact the City of Downey, and talk to Josef Kekula @ (562) 904-7194, and ask him about our crew and Supervisor Jose Torres. Supervisor — Jose Torres — ISA Certified Tree Worker # WE-11070T Back in the 1990's we had over 50 tree trimmers at that time, and we wanted to select the #1 tree trimmer, the best of the best in climbing, ropes, rigging, crane, safety, knowledge and ability, to be available to move around and to respond to the worst most dangerous, hazardous tree removals that our crews came across during both Regular Work and Emergency Work. Jose Torres, was selected as the #1, and he would go out and perform the most dangerous tree work for each crew and respond to Emergency Work. In the mid 2000's Jose Torres became a full time Supervisor working and training employees. Recently, Jose Torres Supervised and completed $780,000.00 in work for the City of Downey for the last(4)years. 2. Supervisor — Angel Lopez Angel Lopez worked on the City of Downey crew from 2020 — 2024 as a Senior Tree Trimmer. In 2021, Angel was promoted to Tree Crew Supervisor in charge of a 3 to 6 employee crew. Angel will be assigned to the City of Rosemead crew as a second Supervisor. 3. Senior Tree Trimmer —Luis Padilla - ISA Certified Tree Worker # WE-11045T Luis Padilla is an expert in Tree Trimming and Tree Removal work, with 20 Years of experience. Currently, he is working on the City of Santa Monica Crew. He is looking forward to this opportunity with your city to work closer to home. 4. Senior Tree Trimmer— Gilberto Rivera Gilberto Rivera has 15 Years of experience and worked on the City of Downey crew from 2020 — 2024, and is Certified as a Line Clearance Tree Trimmer. 5. Ground Person —Adrian Lopez Adrain Lopez has 5 Years of experience and worked on the City of Downey crew starting in 2020, and he has been working with Jose Torress since then. 5529 Leeds Street, South Gate, CA 90280-7421 19 UNITED PACIFIC SERVICES, INC. 6. Stump Grinder Operator— Jerry Ramirez Jerry Ramirez has 8 Years of experience and is an expert on Stump Grinding, Irrigation Repair, Main Water Line Repair, he works daily grinding stumps, and will be assigned to the City of Rosemead Crew. 7. Senior Tree Trimmer — Roberto Inzunza Roberto Inzunza has 20 Years of experience and worked on the City of Downey crew from 2020 - 2024 and he is Certified as a Line Clearance Tree Trimmer. He is an expert on Tree Trimming and Tree Removal work. 8. GroundPerson Truck Driver - Fred Nolan Fred Nolan has 10 Years of experience working as a ground person and truck driver. He is currently working on the City of Santa Monica crew. He is looking forward to this opportunity with your city to work closer to home. 9. GroundPerson Truck Driver —Jorge Gaona Jr. Jorge Gaona has 15 Years of experience working as a ground person and truck driver and he worked on the City of Downey crew from 2020 — 2024. In closing, this crew is one of the most experienced crews that we can offer to the City of Rosemead. You will not find a more capable and reliable crew to perform Tree Maintenance Services than this crew. Sincerely, Eric Franklin Executive Vice President United Pacific Services, Inc. 562-254-0746 Cell 562-691-8839 Fax eric(cDunitedoac.com 5529 Leeds Street, South Gate, CA 90280-7421 UNITED PACIFIC SERVICES, INC. (SECTION 3) 5529 Leeds Street, South Gate CA 90280 21 Z cli LU _U W U U a 0 LLI N O L � � N �J = (D O C J rZ LU F-W U LU d N 0 O UZ �O' UQ U j Ov U a� U � � N N � O E eg `o y N y n= E 2 �° 6 a o E L N'r doL CT aNffi o0 'd'j C OCI J i, O c m$ c D f r° O wNc `E9Z'U t o I L' (j N p = c`i 2� y?F N u J O Cc Ecm o(4 c4 'U N aEE¢m _D mqC N N T E U o N ," ° N N E N O G m �QSI > Ta N 4 2 v S -'. U O L o c U c 2 � µ 0 cgm�` a p Y A16 x N i O m W T R LL c m d N E 0 o U `o C1 O ? W' a Jv T p 0 O W V c O N O a c A LL N N UNITED PACIFIC SERVICES, INC. Gus K. Franklin, President. I have been contracting with various cities and counties for tree maintenance work since 1977. For over forty years I have successfully supervised the completion of contracts for 85 municipalities and county agencies at a value exceeding $92,000,000 dollars. During this time period all contracts were completed on time and to specifications. I have never been charged liquidated damages nor have any claims been filed against my General Liability Insurance. We look forward to adding new clients to our list of satisfied government agencies. Please review the following partial list of our municipal and county clients for 2012 below. I have also received 10 Government Endorsement Signatures rating United Pacific as excellent in 2004 and 14 City Endorsement Signatures in 1981 (see historical information). GOVERNMENT RECOMMENDATIONS - Year 2012 The following Government Employees certify that United Pacific Services, Inc. (UPS) has completed all contracts on time and to specifications. They recommend our company as a qualified and knowledgeable firm in the execution of GOVERNMENT tree trimming and removal contracts. We have all the necessary equipment to complete the work to a timely manner and meet contract deadlines. for additional information please contact the listed phone numbers below. Municipalities and County Agencies I.) City of Long Beach 4Thto (562) 577.8490 M.qk., Park Mm'ht/Supervisor 2.) City of Rancho Cucamonga (:ZLC'D 0 — (909) 477-2730 at. 4137 Dean P odia, Parks Q Landscape Maine Superintendent 3.) City of Ilawthorne _ (310) 349.1662 Crriwe Srreg4 Park M n e Supervisor 4.) County of Riverside (951)955-6899 ManSarnr4/owa Suuerviwr 5.) City of Fountain Valley t�'a+-�.' (714) 593-4603 Dde A. Schack, Generd Services Manager 6.) County of Riverside _��Cj�j�7L/���_ Supervisor (931) 836W60 M.�a. Landscape Mainz DWricr (LMD) 7.) City of Long Beach _- A1444 AAZ,_ (362)577-8437 Otrm Dele Cow Mond.or 8.) County of Los Angeles _ (562) 861.0316 Del Orreve, C ,04d—S-P.-jillf 9.) City ofJurupa Valley (951)332.6464 Rickard 8a;ley, Stree• tp uendem 10.) City of Goleta 005) 968.6848 Millar, Public Works hlanokrr 23 UNITED PACIFIC SERVICES, INC EVALUATION REPORT The following Government agencies were asked to evaluate United Pacific Services overall performance. This evaluation is based on past and current contracts either completed or in progress. It is based on the following: Poor - Fair - Satisfactory - Good - Excellent Ten Government Endorsement Signatures January of 2004 fyaa,fymZva..- 1.) Oscar DeLeon, (562) 570-4866 City of ng Bear 2.) Rene Sanchez, (562) 961.0316 Couxly o40sxz'geiv . v 3.) Gary Striker, m to) 732-3990 City of Los AsIgetcs 4.) Larry Williams. l�yl �t �l �l�tn' °� 1909) 964-9732 Cily 4fflighland 5.) Tony Tajalh, vn `T '. (626)695.7292 Comtty of Los ngeler� 6.) Dave Brackin, (909)3974043 county of Sari Bernardino7.) Del Ortega, _'&n t626) 445.7630 County of L(o",4xgdeeS d L a 8.) John Osollo, —� (310) 732.3946 iry of Las Nfgeles 9.) Saced Sarnie, (805) 957.7072 S!alc of Californio 10.) Jose Ontiveros, _� (626) 459-3122 County o(/.os dngeli 2 4 6 8 10 floor 1'1r Saisfaaory OWL! 6aeellem ❑ ❑ ❑ ❑ CIY ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Y ❑ ❑ ❑ ❑ �/ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ 2 ❑ ❑ ❑ r7 ❑ ❑ ❑ �• 24 City Endorsement Signatures Gus K. Franklin 1981 Io Whom it May Concern During the past twenty-five years i supervised the completion of over S50,000,000 in contracts for more than 70 southern California municipalities. All contracts were completed on time and to specifications. There has never been a claim on our Liability Insurance, nor has any complaint been filed against our State Contractors License. During this same p riod of time I supervised and completed numerous contracts for the counties of San Bernardino. Riverside. Ventura. Orange. Kern. San Diego and Los Angeles. I am recognized in California as one of the foremost contractors in the performance and completion of Governmental maintenance Contracts. Upon my request the following city officials recognized by accomplishments and Outstanding performance in the Organization, Direction, Supervision, Safety Programs and Completion of their contracts by their signed endorsements below. I. CITY OF GARDEN GROVE 2. CITY OF YOHBA LINDA 3. CITY OF CARSON 4. CITY OF SANTA ANA 5. CITY OF LYNWOOD 6. CITY OF FOUNTAIN VALLEY 7. CITY OF LA HABRA a. CITY OF LOS ANGELES 9. CITY OF FULLERTON 10. CITY OF WHITTIER 11. CITY OF PARAMOUNT 12. CITY OF SAN FERNANDO 13. CITY OF SO. EL MONTE 14. CITY OF BUENA PARK Manuel 7orrez Tr uperrlsor L-1-4 . /J 1 EmmIn May, rrce superwsrr I 25 "ONTRACTORS � I�Cc'i STATE LICENSE BOARD —•^°•^�� ACTIVE LICENSE +ry 0.....,m..790590 .-CORP a ....— UNITED PACIFIC SERVICES INC �a...�.„.C27 C61/D49 .. a. 01/31/2025 www cslb.ca.cov W ® CONTRACTORS STATE LICENSE BOARD STATE OF CALIFORNIA 9821 Business Park Drive, Sacramento, California 95827 Governor Gavin Newsom Mailing Address: P.O. Box 26000, Sacramento, CA 95826 e 800.321.CSLB (2752) 1 www.cslb.ca.gov I CheckThel.icenssFirst.com 06/24/2024 UNITED PACIFIC SERVICES INC 5529 LEEDS STREET SOUTH GATE, CA 90280 v Subject: Application for Additional Classification Dear Applicant: Thank you for applying to the Contractors State License Board (CSLB). We received your Application for Additional Classification on June 18, 2024, and it has been entered into CSLB's tracking system. Please read this entire letter; it provides you with important information about the application process. Your Application Fee Number l QP.�ac�ed) Your Personal Identification Number (PIN) Use your Application Fee Number and your PIN to check the status of your application on CSLB's website (www.cslb.ca.gov) or by calling CSLB's automated information line, (800) 321-CSLB (2752). This PIN is for your use only and should not be shared with anyone because it provides access to your personal information. If your PIN is lost or stolen, please noflfly CSLB's Licensing Division in writing at the address listed above. To check your application status using CSLB's website: 1. Go to the "Popular Pages' section on right side of CSLB home page. 2. Click on the "Application Status" option. 3. Click on the "Application Status (Secured)" option on the right side. 4. Type in your Application Fee Number and your PIN. The system will provide the status -of your application, such as "application received" or "referred for - - examination." To check your application status using CSLB's automated information line: 1. Press 6 when the recording begins. (You do not need to wait for message to play through.) 2. Enter your Application Fee Number and your PIN when asked. You can also use CSLB's website to get an estimate of how long it will take to process your application. Each week CSLB staff updates a chart that provides the current "date being worked on" for applications and other licensing documents. Processing times vary depending on workload, staffing, and available resources. To check the processing times on CSLB's website: 1. Click on the "Online Services" tab on upper center of CSLB home page. 2. Click on the "CSLB Processing Times" option. Official CSLB examination guides are available free of charge on CSLB's website and are mailed to applicants when they are scheduled for exams. 27 DFPARTAENT OP PESTICIDE RE"L2A /'\/ UCIRMINGMERTIFICATION MSOOMAI M (SAL ro. QUALIFIED APPLICATOR LICENSE LICENSE#:101277 EXPIRES:1=112024 Categories; BC Issued; 1N2023 ERIC L FRANKLIN 9906 TROWER CT FOUNTAIN VALLEY, CA 92708 1l %Wlll TDIS IJtFSSF mast M Slgwn to SIry npM5wftd" A *w DImctw m COMWA"Ie up=mge aj CALIFORNIA DEPARTMENT OF PESTICIDE REGULATION 10011 STREET SACRAMENTO, CALIFORNIA 95814 ISSUED: February 01, 2024 Pest Control Business - Main EXPIRES: December 31, 2025 — r ICF FEKq expiration date. Mailing Address: r_v 4�1 F — S..% Business Locadoa UNITED PACIFIC SERVICES, INC r ,,., ITED PACIFIC SERVICES, INC. 5529 LEEDS STD gi - 529 LEEDS ST SOUTH GATE, CA 90280 '*y `�° ems.. " OUTH GATE, CA 90280 T yP POST THIS LICENSE PROMINENTLY IN PUBLIC VIEW THIS LICENSE IS NOT TRANSFERABLE -ANY CHANGE IN OWNERSHIP REQUIRES A NEW LICENSE 1. Please make sure the information on your license is correct. 2. Notify us immediately of any changes to your business (e.g., name, address, insurance carrier or qualified person). 3. If you lose your license, then you may request a new one for a $20 fee. 4. Please refer to the license number located in the middle of the page when contacting us. 5. For more information, please contact us at (916) 445-4038 or at <licensemail@cdpr.ca.gov>. Or you may write to Department of Pesticide Regulation Licensing and Certification Program P.O. Box 4015 Sacramento, California 95812-4015 29 \\� .04 — < z o co � oLjj u L O Ln �\ ME., \M)} E #)) \{\® }§/ % _ 7-3a0 k �\�2 u o \-3:( § 7 \20CC CL §\\\ 0 o a 2 u 0 (2 "a-% j�(0 Co / t 2 SO 0 f c J a � ,£ =t @ 7 c Wu 2 / p § R kn \ju/ > 4-1 )\�\ u >0 {\f/ t Q ([kj u = 2-0 Wƒ ) w }0 E !oE (=03 § r k k � ■ California Environmental Protection Agency Air Resources Board January 1, 2024 CERTIFICATE OF REPORTED COMPLIANCE OFF -ROAD DIESEL VEHICLE REGULATION is issued to UNITED PACIFIC SERVICES, INC. This certificate indioates that the fleet lms idl above has reported off -road diesel vehicles to the Califomia Air Resources Board ai has certified they are In cor plianoe with We 13 CCR, section 2449. All applicable vehlcKts tuned by the individual, comparry, or agerv/ must be reported and labeled, as specified n Sef.'tion 2449, with all possible completeness, else this certiAcete is null and mid Certificate expires 2/28/2025 ' — OR -road Diesel Fleet Identification 7738 � iota e,twrti niei, wobne ivurtt rnn�oi nwnam Te ywlfy rhe.mwrscey dIHs ceMlcale. ereer N e.....as eo.m hap./H,ww.srb.ea.gov/doors/wmplianee_eertl hbnl 31 CAUFORNIA STATE TRANSPORTATION AGENCY DEPARTMENT OF MOTOR VEHICLES Registration Operations Division MS H875 P.O. BOX 932370 Sacramento, CA. 94232-3700 (916) 657.8153 ..�, " 03/04/2024 UNITED PACIFIC SERVICES INC 5529 LEEDS STREET SOUTH GATE, CA 90280 IMOTOR CARRIER PERMIT I A PubBc Service Agency DEPARTMENT OF MOTOR VEHICLES Registration Operations Division P.O. BOX 932370 Sacramento, CA. 94232-3700 UNITED PACIFIC SERVICES INC 5529 LEEDS STREET SOUTH GATE, CA 90280 Pint I Account#: 400897 1 Tech ID: U I Valid. 03/OI/2024 . Valid I 02/28/2025 ._�. CA#: 10197287 The carrier named on this permit, having made written application to the Department of Motor Vehicles for a permit to operate as a motor carrier of property as defined in vehicle code section 34601, and having met the requirements and paid the appropriate fees, is granted a permit of the following classification: Private Full Year --Corporation- 1. Your permit will expire at midnight on the'Valid Through' date. If you do not receive a renewal notice 30 days prior to the expiration date, please submit an original application and check the "Renewal" box. 2. Your insurance must remain valid through the term of your permit or a suspension action could occur. 3. Changes to your fleet are not required to be reported until your renewal. 4. Changes to your business entity may require a new CA# and application for another Motor Carrier Permit. 5. If you decide to no longer operate as a motor carrier of property, you must submit a'Voluntary Withdrawal' form. 6. For changes to the address, business name, officers, or authorized representative's name, please complete the 'Notice of Change form. Changes during your renewal period may be submitted on your renewal application. 7. You may download forms from the Internet at www.dmv.cagov or receive further information by calling: (916) 657-8153. California Relay Telephone Service for the Deaf or Hard of Hearing from TDD Phones: 1-800-735-2929; from Voice Phones:1-800-735-2922 Me 21M M (REV.01=11) A Public Service Agency 32 DC DIELECTRIC TEST RECORD DATA Vehicle No. 161 Cust. Name United Pacific Services, Inc. Boom Mfr. Terex / Hiranger Test Date 02-10-24 Boom Model Hiranger XT60E70 Weather Sunny Boom Length 60 Serial # 2090539649 AERIAL DEVICE Articulated Boom Yes Power Telescoping Accessories Type Test Equipment Used VON HI POT Temperature (C) 47F Humidity 67% CRANE Power Telescoping Manual Extension Accessories Model C-1 & +D Vehicle Mounted Boom Fully Extended Resistance - Frame to Ground: Megohms Leakage Current at 100 kV- Beginning: End of 3 Minutes: Microamperes Microamperes NOTE: Maximum Limit - 1,000 Microamperes Vehicle Mounted Boom Fully Extended Resistance - Frame to Ground: Leakage Current at 100 kV- Beginning: End of 3 Minutes: Megohms Microamperes Microamperes NOTE: Maximum Limit - 1,000 Microamperes Unmounted Accessories Hot Arm Jib Other NOTE: Accessories shall be capable of withstanding 100 W, DC for three minutes per each linear foot except wood accessories and wood core booms which shall be capable of withstanding 100 W, DC for three minutes per each linear increment of sixteen (16) inches. Passed ❑✓ Failed at kV Seconds Tested By: Horace Winkler Signed 41r4 t 33 Test 1 LOWER Beginning DC DIELECTRIC TEST RECORD DATA TE TEST CATA Boom Leakage Current at 100 kV 300 Microamperes End of 3 Minutes Test UPPER Beginning Test 3 250 Microamperes Boom Leakage Current at 100 kV 8 Microamperes End of 3 Minutes 0 Overall Unit Leakage Current at 100 kV Beginning 6 End of 3 Minutes 6 NOTE: Maximum Limit - 1,000 Microamperes Vehicle No. 161 Customer Name United Pacific Services, Inc. Microamperes Microamperes Microamperes 34 Vehicle No. M Boom Mfr. ALTEC Boom Model AA755 Boom Length 56 Serial # 1107B75416 AERIAL DEVICE Articulated Boom YES Power Telescoping Accessories DC DIELECTRIC TEST RECORD DATA Cust. Name UNITED PACIFIC SERVICES Test Date 05-18-2024 Weather CLOUDY Temperature (C) 69F Humiditv 61 % Type CRANE Test Equipment Used VON HI POT Power Telescoping Manual Extension Accessories Model C-1 & +D Vehicle Mounted Boom Fully Extended Resistance - Frame to Ground: Megohms Leakage Current at 100 kV- Beginning: Microamperes End of 3 Minutes: Microamperes NOTE: Maximum Limit- 1,000 Microamperes Vehicle Mounted Boom Fully Extended Resistance - Frame to Ground: Megohms Leakage Current at 100 kV- Beginning: End of 3 Minutes: Microamperes Microamperes NOTE: Maximum Limit - 1,000 Microamperes Unmounted Accessories Hot Arm Jib Other NOTE: Accessories shall be capable of withstanding 100 kV, DC for three minutes per each linear foot except wood accessories and wood core booms which shall be capable of withstanding 100 kV, DC for three minutes per each linear increment of sixteen (16) inches. Passed 0 Failed at kV Seconds Tested By: Horace Winkler Signed 35 Test 1 DC DIELECTRIC TEST RECORD DATA TEST CATA LOWER Boom Leakage Current at 100 kV Beginning 70 Microamperes End of 3 Minutes Test UPPER Beginning Test 3 70 Microamperes Boom Leakage Current at 100 kV 10 Microamperes End of 3 Minutes 10 Overall Unit Leakage Current at 100 kV Beginning 10 End of 3 Minutes 10 NOTE: Maximum Limit - 1,000 Microamperes Vehicle No. 40 Customer Name UNITED PACIFIC SERVICES Microamperes Microamperes Microamperes Vehicle No. 32 Boom Mfr. TEREX Boom Model HI -RANGER Boom Length 55 Serial # 1971004404 AERIAL DEVICE Articulated Boom YES Power Telescoping Accessories DC DIELECTRIC TEST RECORD DATA Type Test Equipment Used VON HI POT Cust. Name UNITED PACIFIC SERVICES Test Date 5-18-24 Weather CLOUDY Temperature (C) 60F Humidity 78% CRANE Power Telescoping Manual Extension Accessories Model C-1 & +D Vehicle Mounted Boom Fully Extended Resistance - Frame to Ground: Leakage Current at 100 kV- Beginning: End of 3 Minutes: Megohms Microamperes Microamperes NOTE: Maximum Limit- 1,000 Microamperes Vehicle Mounted Boom Fully Extended Resistance - Frame to Ground: Leakage Current at 100 kV- Beginning: End of 3 Minutes: Megohms Microamperes Microamperes NOTE: Maximum Limit- 1,000 Microamperes Unmounted Accessories Hot Arm Jib Other NOTE: Accessories shall be capable of withstanding 100 kV, DC for three minutes per each linear foot except wood accessories and wood core booms which shall be capable of withstanding 100 kV, DC for three minutes per each linear increment of sixteen (16) inches. Passed ✓Z Failed at kV Seconds Tested By: Horace Winkler Signed a 37 Test 1 LOWER Beginning DC DIELECTRIC TEST RECORD DATA iE. TEST CATA Boom Leakage Current at 100 kV 160 Microamperes End of 3 Minutes 140 Microamperes Test 2 UPPER Boom Leakage Current at 100 kV Beginning 15 Microamperes End of 3 Minutes 15 Microamperes Test 3 Overall Unit Leakage Current at 100 kV Beginning 15 Microamperes End of 3 Minutes 15 Microamperes NOTE: Maximum Limit - 1,000 Microamperes Vehicle No. 32 Customer Name UNITED PACIFIC SERVICES BE v _ N r w m v Q a N �n �n v � U n' (C C rtr � tC Q (N Ln N N � V N � L N N V- Y it V Q Q Q v N N Am V - e b z y o 0. �r o �I U • ^I r�i as U U U U flr G •a+ L �4-A G u � CA � w •O � 1�1 0 e a o A N b p� O 7C ti � O N �Q a ■ v 0 ,o N CO ^y Y O 04 4 i1 U N d � 4-o O x W � a o � 3 V F •� lb 9 0 O o u on b .b v l � � •Y rH Ei 3o�i N .2 7 � / E ? 7 POW » 00� on `. � R j % 2 . co 4wo _ 0 � f - 5 © S to k 7 \k >\ o \) J 0 ad s§ u ! L. ) §, ) k / ] � k § C .\ k� , \ ) ` ? v N UNITED PACIFIC SERVICES, INC. (SECTION 4) 5529 Leeds Street, South Gate CA 90280 45 OD OD o NOD N y Q lei r O M m _ 0 N W '00 O 00 v M Ol 00 V- p. n O n _ N M. N V1 _C N Q C = L � yy 0 ^ Y b i O oo td 41 a aO C u cd y a c 0 , L L d O ate+ C C ro N N ; w 1 m -o° E o oC „a A 'm O `; O O �� U� y� a U VI C' � O {n N v� O s O Ud O w fd p 0 H w Ua UO v y %� ro 7 c L Y v ro Et. E L= cc C L O F U U u U W /�_� U 0 /41_ pbp O Y \% Y w U Z w w U- w oC W Q 2 0 Un U. 0 7J H W U LU W N W U Z Q Z w N Z Q E w w d H AL . L gym' O = UQ V) I- w QZ��U U OQQOQ 0CL-jam uu��c m uuw�Q 0 UNITED PACIFIC SERVICES, INC. (SECTION 5) We have reviewed the City of Rosemead Standard City Contract and Insurance Requirements, and United Pacific Services, Inc., will comply with all aspects of the Agreement. We have no additional comments. Sincerely, Eric Franklin, Executive Vice President 5529 Leeds Street, South Gate CA 90280 EEO No Addendums UNITED PACIFIC SERVICES, INC. (SECTION 6) 5529 Leeds Street, South Gate CA 90280 50 EXHIBIT C COST PROPOSAL 51 COST PROPOSAL RFP. NO 2024-24 COST PROPOSAL The undersigned proposes to furnish all materials, supplies, equipment and/or services set forth herein, subject to all conditions outlined in the RFP, at prices indicated below. All applicable services include cleanup and disposal. Tree Pruning (by Grid) Price per tree to Prune by Grid (4 Year Tree Grid Pruning Option) $ 74.00 Grid tree pruning is based on tree pruning in pre -designed districts, or grids on a set cycle and includes all trees (small, medium and large -sized.) Trees are not excluded from the Grid. Price per tree to Prune by Grid (3 Year Tree Grid Pruning Option) $ 72.00 Grid tree pruning is based on tree pruning in pre -designed districts, or grids on a set cycle and includes all trees (small, medium and large -sized.) Trees are not excluded from the Grid. Tree Pruning (bv Block Price per tree to Prune by Block $ 139.00 Block tree pruning consists of pruning trees along a block segment or "run" as designated by the City. This is different from "Grid Pruning" where all trees are prune (small, medium and large -sized) within a grid or district. Aesthetic or Service Request Pruning 0" - 6" Diameter Standard Height $ 53.00 7" - 12" Diameter Standard Height $ 98.00 13" - 18" Diameter Standard Height $149.00 19" - 24" Diameter Standard Height $199.00 25" - 30" Diameter Standard Height $ 250.00 3 1 " - 36" Diameter Standard Height $ 290.00 36"+ Diameter Standard Height $ 295.00 Crown Raise/Clearance Prune Hardwood tree 0" - 6" Diameter Standard Height $ 45.00 7" - 12" Diameter Standard Height $ 47.00 1 3 ' - 18" Diameter Standard Height $ 97.00 19" - 24" Diameter Standard Height $ 97.00 25" - 30" Diameter Standard Height 3 125.00 3 1 " - 36" Diameter Standard Height $128.00 36"+ Diameter Standard Height $128.00 Palm Tree Trimming: Prune Date Palm (Phoenix spp.) $ 260.00 Clean Trunk for Date Palm (Phoenix spp.) per linear foot $ 38.00 Prune Fan Palm (Washingtonia spp.) $ 85.00 52 COSTPROPOSAL RFP. NO 2024-24 Clean Trunk for Fan Palm (Washingtonia spp.) per linear foot Prune all other Palm Species Tree Removal — (per inch) Tree & Stump removal per dia. inch 0-24" dbh Tree & Stump removal per dia. inch over 25" dbh Stump grinding per stump diameter inch at grade Tree Planting — (per tree) Tree planting includes tree, stakes, ties, and labor. 15-gallon tree 24-inch box tree 36-inch box tree Tree Watering (per hour) Watering of young trees includes water truck & operator -per hour Milling Cost — (oer board foot) Milling Lumber per Board Foot Root Pruning — (per linear foot) Per foot of roots pruned Root Barrier Installation — (per linear foot) Per foot of root barrier installed General Labor Rates — (per man hour) 3-man crew with equipment Day Rate Service Crew - (per man hour) Boom truck per eight (8) hour day to include a chip body, low decibel chipper, I Sr. Tree Trimmer, I Trimmer & 1 Ground person Specialty Eauioment Hourly Rate — (per hour) Crane 95-foot aerial tower Loader or Bobcat Emergency Services — (per hour) Emergency response services per man hour: During normal business hours (Mon -Fri 7am to 4pm) After hours, weekends &/or holidays General Arborists Services — (per hour) Written Arborist Reports $17.00 $ 73.00 $ 42.00 $ 52.00 $18.00 $185.00 $ 362.00 $1,050.00 $ 26.00 $ 26.00 105.00 $105.00 195.00 182.00 150.000 110.00 135.00 Unit Price in Figures $ 175.00 53 COST PROPOSAL RFP. NO 2024-24 Resitograph testing $150.00 Ground Penetrating Radar $165.00 Air spade Services $165.00 Fumigation Services $175.00 Fertilization Services $135.00 Level 1, 2 and 3 Risk Assessments $175.00 Soil Testing / Soil enhancements $155.00 Citywide tree risk survey (Per Tree) $ 7.00 GPS Tree Inventory — (per 1000 tree sites) Cost per 1000 tree sites collected including vacant sites $ 3,000.00 PLANT HEALTH CARE SERVICES Tree Canopy Spraying from ground level per diameter inch $ 7.50 Tree Canopy Spraying from aerial tower per diameter inch $ 7_50 Description: Foliar hydraulic spraying of recommended material.) Insecticide or Fungicide Trunk Banding per diameter inch $ 7_50 Description: Trunk spray of recommended material. PGR Trunk Banding per diameter inch $ 7_50 Description: Trunk spray of recommended material to regulate plant growth Insecticide or PGR Soil Application (Cambistat) per diameter inch $7.50 Description: Recommended insecticide soil injection or drench material to regulate plant growth. Insecticide or Fungicide Soil Application per diameter inch $ 7_50 Description: Soil applied drench of recommended material. Soil Injection Fertilization per diameter inch $ 7_50 Description: Soil applied injection of recommended material. Soil Drenching Fertilization per diameter inch $ 7_50 Description: Soil application of recommended material. Trunk Injection (Insecticide/Miticide) per diameter inch $ 7_50 Description: Trunk injected recommended material Trunk Injection (Fungicide) per diameter inch $ 7_50 Description: Trunk injected recommended material. Trunk Injection (Insecticide & Fungicide Combo) per diameter inch $ 7.50 Description: Combination of one-time trunk injection of two recommended materials. Avertnectin Class Insecticide Injection per diameter inch $ 7.50 Description: Recommended trunk injection of Emamectin benzoate active ingredient. 54 ®� Attachment E Great Scott Tree Services Proposal IPII.4 0h1.I%( TREE SERVICE PROPOSAL 10761 Court Avenue, Stanton, CA 90680 • Tel 714.826.1750 • Fax 714.826.1753 • www.gstsinc.com City of Rosemead Attn: Chris Camacho 8838 E. Valley Boulevard Rosemead, California 91770 RE: Tree Maintenance Services Dear Mr. Camacho, On behalf of the entire Great Scott Tree Service Team, I'd like to personally thank you for the opportunity to submit a proposal for Tree Services in the City of Rosemead. We look forward to the opportunity of partnering with the city, and together we will continue to make this great city a beautifully landscaped and responsibly maintained home for all of its residents and businesses. Great Scott Tree Service Inc has been in business for over 48 years, and we are committed to performing all of our tree work with excellent quality at a fair price. We understand the significance of this partnership and are committed to exceeding your expectations. We believe the clientele we service, and our quality of workmanship speaks for itself. We have included a detailed outline of our corporate capability and the qualified management and field staff that will be designated to this project. Each member of the team has an extensive background in the Tree Care Industry and will serve as a great resource. To ensure that a project as important as yours receives the highest level of attention, we have assigned Certified Arborists, Kirk Hinshaw who will serve as your project manager and Daniel Rueles who will act as your Project Supervisor. Each person will have the authority to make decisions on behalf of the firm. We will utilize our state-of-the-art inventory database, which offers a complete solution from service request to invoice. Our online access allows City Staff access and interaction so that we can work together on constructing an annual maintenance program that will look forward at not only the current year but will focus on the preservation of the City's Urban Forestry Plan for years to come. Our plan is to come alongside the City's Representative to manage the tree care needs within the City of Rosemead. We will do this through enhancing the safety, aesthetics and overall health of the current urban forest. We will assimilate the City's current maintenance schedule and future needs into our operations. We will work together on a long-term planning approach, which will improve efficiency, longevity and cost controls for the city. The focus of our team is to design and implement a seamless process for the city and its constituents. We will always deploy a team equipped with a modem fleet and up to date equipment to perform the tasks requested. At the core of our operation is Great Scott Tree Service's commitment to our corporate safety policy. In addition, we continually strive to be an organization that works hard to reduce the environmental impact within the communities we service. Great Scott Tree Service (GSTS) will be committed to perform and complete the proposed urban forestry maintenance program in a thorough and professional manner, and to provide all labor, tools, equipment, materials and supplies necessary to complete all the work in a timely manner that will not only meet, but rather exceed, the City's requirements. We dedicate ourselves to building personal relationships with our clients and are looking forward to the opportunity to have the City of Rosemead join our resume of distinguished and satisfied clientele. We are very pleased to submit our proposal and hope to begin a longstanding relationship together. Should you have any questions or require any additional information please do not hesitate to contact me at (714) 826-1750. Sincerely, f�c ,,AiW Scott Griffiths, President/CEO Great Scott Tree Service, Inc. 10761 Court Avenue, Stanton, CA 90680 Telephone: 714-826-1750 IAPPROACH & SCOPE OF WORK........................................................................................1 2 PROJECT TEAM, KEY PERSONNEL & RESUMES........................................................10 3 COMPANY QUALIFICATIONS...........................................................................................15 4 REFERENCES..........................................................................................................................16 5 STANDARD CITY CONTRACT & INSURANCE REQUIREMENTS ............................27 6 ADDENDA ACKNOWLEDGEMENT 7 WEB -BASED INVENTORY ............28 .............29 8 EQUIPMENT LIST..................................................................................................................32 9 WILDLIFE PROTECTION PLAN........................................................................................35 10 GREEN WASTE RECYCLING...........................................................................................36 11 POLYPHAGOUS SHOT HOLE BORER............................................................................37 12 COST PROPOSAL.................................................................................................................38 13 HOURLY RATES...................................................................................................................41 CgrN �`�t PROJECT UNDERSTANDING - Great Scott Tree Service will provide annual maintenance, removal, and replacement of trees within the City's Urban Forest as needed The City of Rosemead currently maintains an inventory of approximately 6,200 street and park trees on a four-year grid pruning cycle and is considering shifting to a three-year cycle. Tree pnming will be conducted according to pre designed districts, grids, or prune routes on a set cycle to include all trees. This includes structural pruning, crown raising, and crown cleaning, following the International Society of Arboriculture Pruning Standards (Best Management Practices) and ANSI A300 Standards. Occasionally, the team encounters special trimming projects that present unique challenges. These projects might require specialized equipment, like a towering 95-foot platform, to reach the highest branches. In such cases, the tree service team seeks prior approval from the Public Works Director, Public Works Manager, or their designee. This protocol ensures that every task is executed with precision and safety. Similarly, when it comes to special removal projects, the team might need cranes or aerial towers over 75 feet These projects also fall under the Crew Rental rates and require prior approval from city officials. The carefiil coordination and adherence to safety protocols ensure that even the most challenging removals are handled expertly. Planting new trees is another critical aspect oftheir work Each new tree is carefully planted, complete with stakes, ties, and thorough installation. The team commits to watering these new plantings for 90 days, diligently logging each watering session for accurate invoicing. Every new planting comes with a one-year warranty, a testament to the contractor's confidence in their work and their dedication to the city's greenery. Great Scott Tree Service takes their responsibility seriously. Any issue or condition that could create unsafe or hazardous situations within the public areas is immediately corrected or reported to the appropriate city officials. The contractor's vigilance and proactive approach ensure that the city's urban forest remains a safe and beau illil asset for all residents. PROJECT SCHEDULE - Great Scott Tree Service, Inc. has a thorough implementation process ready for the Tree Maintenance Services contract with the City of Rosemead. The phases are as follows: PHASE 1: CONTRACT ADMINISTRATION • Review and execute the Tree Maintenance Agreement. • Provide all required Certificates of Insurance and Bonds. • Acquire all Licensing and Permits required for operations. • Arrange a Pre -Operational meeting between GSTS personnel and City Staff to align expectations and processes. • Schedule introductory meeting of key personnel from Great Scott Tree Service, Inc. and City Staff. • Obtain Notice to Proceed Letter and Purchase Order. PHASE 2: OPERATIONAL PREPERATIONS • Dedicated vehicles and equipment will be made available for pre -inspection by City Staff. • Assigned field crews will be familiarized with City specifications and standards • GSTS Inventory Specialist / Certified Arborist will begin collecting all required GIS inventory data in the order that our crews will be working through the City. The City-wide GIS inventory will be completed and operational within the timeframe specified and will be compatible to the City's inventory software. • Cost proposals will always be provided in advance to give City Staff visibility of progress and budget management on the front-end. PHASE 3: MOBILIZATION • Scheduling confirmations including work start date, location, scope, and crews configuration will be sent to City Staff for approval. • Public Notices will be mailed in a timeframe and format approved by the City. • English -Speaking ISA certified crew will arrive on site, on time, & ready for the work at hand. • All precautions will be made at the Work Site to ensure positive Public Relations and Protection. PHASE 3: MOBILIZATION (CONTINUED) • Traffic Delineation will be staged as necessary and will always be in compliance with the Work Area Traffic Control Handbook (Watch). • Certified Wildlife Personnel will always perform a visual inspection of the trees for Bird Nesting, prior to commencing work. • Crews will verify inventory attributes, record services completed, and report hazard conditions. • All work performed will conform to ISA, ANSI, and City Standards. • All debris will be removed from the work site each day. • City Staff will receive prior -day progress reports to track progress and coordinate visual inspections • Staff access to our web -based GIS Inventory program will give you a transparent overview of all areas of operation. • Reserve Staff and Equipment will provide immediate response to tree related emergency situations twenty- four hours per day, seven days per week. • Onsite incidents, damage, or complaints will be immediately communicated to City Staff; all measures will be taken to resolve such issues in the timeliest manner possible. PHASE 4: CONTINUED IMPROVEMENT • GSTS will host live training studios to educate City Staff on our web -based Inventory System, "TrimIT." We will also provide you with our detailed user guide which offers step-by-step instruction for utilizing all the services that TrimIT has to offer. • Internal bi-weekly Safety Meetings and quarterly Training Seminars are provided to all field staff by our OSHA Certified ISA Safety Supervisor. Agendas include review of out Injury and Illness Prevention Program (IIPP), Cal-Osha policies, ISA, and ANSI safety requirements. • Certified Arborists and Certified Tree Workers practice continuous improvement principles earring Continuing Education Units (CEUs) to maintain their certifications. • Maintain excellent Public Relations through participation in Chamber of Commerce, local Fundraisers, educational demonstrations at Schools, and Arbor Day events. Work Request e-mailed or Schedulingwill Billing Contracts schedulework department sent via Administrator orderantl Tr1 by hand5cd idfo,m sends invoice pchedulingformsalto customerof to customer CUStOmer scheduling dates O ProduQion Finalrevised Teamsetsup proposalsent ftFP to customer Pr�du lion reCOnCdeSand closes work ardee� Crew Leader Production Contracts turnsm Teamcreates Administrator Crew performs draft proposal reviews scope of work completed work order and for review proPc�l free Count SERVICES OFFERED - Great Scott Tree Service, Inc. is a full -service operation equipped and qualified to provide you with the best solutions for all of your tree maintenance needs. GSTS will deliver a level of quality that meets or exceeds the International Society of Arboriculture (ISA) standards. We are dedicated to providing tree services that results in a neat, clean and attractive appearance to trees and associated sites serviced. Below is an overview of the most common tree maintenance services that we can provide. TREE PRUNING is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be fully pruned. Complete pruning is recommended when the primary objective is to maintain or improve tree health and structure, and includes pruning to reduce overall canopy mass and excessive wood weight. A Full Prune typically consists of one or more of the following pruning treatments: • Crown Cleaning or cleaning out is the removal of dead, diseased, crowded, weakly attached and low -vigor branches and water sprouts from the entirety of the tree crown. • Crown Reduction is used to reduce the height and/or spread of a tree. Crown reduction varies from topping, a destructive practice, in that cuts are not made indiscriminately, resulting in large stubbed off limbs that are subject to decay. • Crown Restoration is corrective pruning used as a means to restore the form of crowns that have been previously damaged by extenuating circumstances. This treatment is best performed by tree workers who have a good understanding of the effects of pruning for the cultivation of tree canopies. • Crown Thinning includes crown cleaning and the selective removal of branches to increase light penetration and air movement into and through the crown. Increased light and air stimulates and maintains interior foliage, which in turn improves branch taper and strength. Thinning reduces the wind -sail effect of the crown and the weight of heavy limbs. SERVICE REQUEST PRUNING - At the discretion of the City, service requests can be submitted directly through our web vendor portal or through your dedicated supervisor. City Representatives will have the option, at their convenience, to schedule a vendor portal training seminar where they will learn how to create and track service requests, view upcoming and ongoing jobs, and track overall work history in both GIS map form as well as printable invoice / work history form. Once a request has been submitted City Staff will receive itemized service proposals for review and approval. Regardless of the preferred submittal methods our firm can and will mobilize / deploy crews in any timeline that best fits the City Representative's expectations and needs. It is our intention to work directly with City Staff in providing a level of flexibility to allow for all ranges of response time including, planned project schedules, non -emergency, and emergency requests. LINE CLEARANCE PRUNING is performed when any member of a tree has the potential to compromise the safety or functionality of utility lines within the Cities urban forest. This service type refers to the pruning, trimming, repairing, maintaining, removing, or clearing of trees or the cutting of brush that is near (within 10 feet of) energized power lines in accordance the clearance specifications set forth in General Order 95. Additionally, all efforts will be made to protect the health and overall aesthetics of tree in question. M SAFETY CLEARANCE PRUNING is performed when conditions within the crown of a hardwood tree are such that a certain objective needs to be met or a certain condition needs attention. Parkway trees located in adjacent residential neighborhoods with limbs that hang less than 14 feet above the roadway and 9 feet above the sidewalk would be candidates for Safety Clearance Pruning under this contract and may consist of one or more of the following pruning types: • Crown Raising consists of removing the lower branches of a tree in order to provide clearance for buildings, vehicles and pedestrians. It is important that a tree have at least one- half of its foliage on branches that originate in the lower two-thirds of its crown to ensure a well -formed, tapered structure and to uniformly distribute stress within the tree. • Clearance prune is employed as a means of eliminating limbs from the crown of a hardwood tree when an entire pruning of the tree is not warranted. Clearance pruning does not involve the fine detail work described herein as "full prune". PALM TREE CARE criterion varies based on the species, type and/or purpose of the service being performed and consists of maintaining the crowns and trunks of palm trees including the pruning of spent or declining fronds and seedpods, trunk sounding, and the skinning/pinneappling or shaping of spent petiole bases into a ball or nut as applicable by palm type. • Palm Pruning shall consist of the removal of loose dead fronds, fruit clusters and other vegetation from the trunks of all palms in a manner selected by the Contractor and approved by the City's Contracting Officer. • Palm Sounding is proactive approach to preventing extreme safety hazards and (in some recorded cases) death caused by non -visible decay in the trunk interior. A sound inspection is performed at the three general stem areas: the upper stem, middle stem, and lower stem at the North, East, South, and West points of the tree. Detailed written reports with findings, overall assessment, and recommended course of action are then submitted to the City for review. • Palm Skinning is performed to promote positive health, safety, and aesthetic characterizes in most varieties of palm species. Spent petiole bases are left uniformly long to form a base, which shall extend a specific distance (based on the individual species of palm) below the lowest live frond in the crown. Using hand tools, the Contractor shall skin the trunk area below the base clean without causing damage to live trunk tissue. • Palm Pineappling is performed to promote positive health, safety, and aesthetic characterizes specific to Date Palms (Phoenix canariensis & Phoenix dactylifera). Dead petiole bases shall be formed into an ornamental ball, which begins directly below the lowest green fronds and acts to provide a base of support to the palm crown. This ornamental ball shall be uniform and smooth in appearance and shall extend no less than four (4) and no more than eight (8) feet below the lowest live frond in the crown. SMALL TREE CARE is most commonly utilized in the process of "training" young trees to promote a strong arrangement or system of branches with good attachment, appropriate size, and desirable spacing. We support the belief that appropriate care during the tree's establishment period will go a long way in creating safer, aesthetically pleasing, and heathy trees in the years to come. R�w TREE REMOVAL consists of the removal of the entirety of a hardwood tree or palm tree and the removal of its root system. Removals will be completed per monthly lists or individual service requests submitted by the City's authorized representative. With advanced notice GSTS will identify the location of all utilities and private property landscape irrigation components prior to the removal of a tree and its root system. GSTS will maintain control of the tree and its parts at all times; branches, limbs and trunk sections will be carefully lowered to the ground so as to avoid damage of any type caused by free -falling items. hnmediately following the removal, stumps, including the root flare and surface roots shall be ground to a depth in accordance with ANSI Z133 Standards and City of Rosemead Specifications. If any work requires excavation, the GSTS will be responsible for appropriate notification of Underground Service Alert (USA). TREE PLANTING - Great Scott Tree Service along with Elite Nursery will coordinate any planting needs. Elite Nursery is a subsidiary of Great Scott Tree Service and has a 3-acre parcel of land in the City of Stanton that is used for growing grounds. Elite nursery is fully functional and can grow specialty trees, as well as, purchase other types of trees depending on availability and size. Prior to planting GSTS can assess the planting site and provide the City with a Recommended Planting Guide which will include an outline of viable replanting options and will include detailed description sheets of each species included. Planting palettes will always be determined by our ISA Certified Arborists after a carefully consideration of the planting site area size, probability of successful establishment, cohesive aesthetics to the immediate surrounding area, and the City's general development goals. Upon approval from the City's authorized representative, GSTS will coordinate purchasing and planting operations. Our planting team will conduct all soil preparation, tree installation, and backfill to ISA standards, ANSI A300 standards, and City specifications. NOTIFICATION - Prior to the commencement of any nonemergency work at any tree site, the Contractor shall, by mailing, notify residents and/or businesses of scheduled tree operations that shall be performed and the anticipated time frame during which the work shall be performed. In addition, Contractor shall provide and post "No Parking" signs 72 hours in advance with signs that show dates, times, and maintenance to be performed. In no case will signs ever be posted onto a City Tree. EMERGENCY SERVICES - Great Scott Tree Service, Inc. understands the importance of a timely response in the event of emergencies within the City. Our unique customer base along with our strategic market plan allows our work crews to be centrally located in the Orange County Area. This allows for prompt responses in the event of emergencies. We utilize a twenty- four (24) hour emergency hotline which is routed to our area manager and crew leaders who will immediately respond during normal business hours of operation, after-hours, weekends and holidays. Great Scott Tree Service, Inc. has a superb record in regards to the prompt response to emergency call outs. We have auxiliary staff that can respond to tree related emergency situations ranging from limbs down on a single tree to large scale storm related damage requiring the commitment of significant resources and staffing levels for several days. Response time for emergency and after-hours tree service requests will never be greater than one (1) hour. Our response team will never leave until a site has been safely cleared of all tree related hazards. sgf®� ROOT PRUNING is the process of pre-cutting roots behind the line of a planned excavation to prevent tearing and splintering of remaining roots. Pruning should only be considered when feasible and careful consideration of the minimum distances from the trunk must always be taken into consideration to establish the allowable limits of cut -back so as not to compromise the anchorage of the tree. GSTS will always notify the City when root pruning is not a viable option and will never proceed if the pruning will in any way jeopardize the health, stability, or safety of the tree in question. ROOT BARRIER INSTALLATION is a method utilized to prevent damage to hardscapes from tree roots and when used appropriately this application can be utilized to help trees thrive in difficult urban and suburban surroundings. Root barrier installation includes all the root pruning methods described above with the added application of installing semi -rigid deflector panels placed between the tree roots and hardscapes. As will root pruning, the same considerations must be taken before a tree can be deemed a viable candidate for this application. Again, GSTS will always notify the City when root barrier installation is not a viable option and we will never proceed if the installation will in any way jeopardize the health, stability, or safety of the tree in question. TREE WATERING will be performed by a one man crew with a water truck who will water various routes including landscape median and young trees that are three (3) years old and younger. GSTS will water all trees in such a manner that will not result in erosion of the tree - watering basin, splashing of parked vehicles or damage to any of the tree's surroundings. CONSULTING ARBORIST / INSPECTION can go a long way in keeping liabilities at a minimum. Great Scott Tree Service employs several consulting arborists who can respond to inspection requests and provide detailed reports and recommendations on as little as an individual tree to large tree populations. TREE INVENTORY & ONLINE MAINTENANCE ACCESS - Great Scott Tree Service provides its customers with a comprehensive tree inventory and database program. Over the past eight years our firm has developed an "in-house" state of the art database system based on Microsoft and ESRI architecture. Our program incorporates both GPS (global positioning system) and GIS (geographic information systems) technology. This is a standalone database that is compatible with ArcGis software. Our data collectors will maintain a complete inventory including Tree Species, Condition, Diameter, Work History Records, and Longitude and Latitude Coordinates. Furthermore, the data collector will (based on Customer specifications) identify all vacant planting sites in each zone. The program includes a feature for a work history update disk that will be provided with each invoice. DATA ENTRY is a service that GSTS offers to ensure that you are provided with staff capable of imputing detailed tree information into your Tree Inventory which includes but not limited to: GPS Location, Work History, Service Requests, and Tree Listing Reports. SPECIALTY EQUIPMENT RENTAL will always be readily available should the City come upon a project requiring extraordinary work. GSTS warehouses a number of Roll -offs boxes, loaders, tractors, lifts, and utility vehicles which can be utilized where they are needed. QUALITY CONTROL - Great Scott Tree Service, Inc. has incorporated an extensive quality control plan that begins with safety and continues with pruning standards, certified personnel, customer service, traffic control, and working guidelines. This quality control plan will be implemented immediately to ensure the City of Rosemead receives consistent quality work and exceptional service. PROJECT COMPLIANCE - Great Scott Tree Service, Inc. will conduct all work outlined in the contract in such a manner as to meet all accepted standards for safe practices during the maintenance operation; safely maintain stored equipment, including machines and materials or other hazards consequential or related to the work; and agrees additionally to accept the sole responsibility for complying with all City, County, State or other legal requirements including, but not limited to, full compliance with the terms of the applicable OSHA and CAL EPA Safety Orders at all times so as to protect all person, including contractor employees, agents of clients, vendors, members of the public or others from foreseeable injury or damage to their property. If it appears that the work to be done or any matter relative thereto is not sufficiently detailed or explained by the specifications, Great Scott Tree Service, Inc. shall refer to the City Representative for such further explanation as may be necessary and shall conform to such explanation or interpretation as part of the contract so far as may be consistent with the intent of the original scope of work. PRUNING STANDARDS - Great Scott Tree Service, Inc. adheres to the highest quality pruning standards set forth by the International Society of Arboriculture, Society of Municipal Arborists, and the American National Standards Institute that results in a neat, clean and attractive appearance to trees and associated sites serviced under the terns of the contract. Great Scott Tree Service's Safety Manager, ensures tree care professionals abide by the most current practices and standards. Certified Arborists and Certified Tree Workers practice continuous improvement principles earning Continuing Education Units (CEUs) to maintain their certifications., Newly hired and promoted apprentice trimmers are trained under the guidance of a Certified Tree Worker. CREW SUPERVISION - Great Scott Tree Service, Inc. will at all times have an English- speaking ISA Certified crew leader at each work location. A supervisor, with the ultimate responsibility for the project, will be an ISA Certified Arborist. Each crew leader and supervisor is equipped with a cell phone for immediate contact in case of emergency. SAFETY PROGRAM - We take pride in our continual commitment to safety. It is important for the health and welfare of our employees as well as the communities that we serve. We employ a full time Risk Manager and Field Safety Supervisor. Our industrial safety record is outstanding. On a quarterly basis we provide a training seminar for all employees at our office in Stanton, California. Our staff abides by Cal -OSHA policies, International Society of Arboriculture and American National Standards Institute (ANSI Z 133.1) safety requirements. While we do perform safety training on an annual and quarterly basis, that is not enough. Our crew leaders discuss safety issues on a bi-weekly basis with the management team. Furthermore, crew leaders review the National Arborist Association Tailgate Safety meeting sessions with every member of their crew. Injury and Illness Prevention Program (Safety Manual) - Great Scott Tree Service, Inc. with the help of our insurance carrier has developed an Injury and Illness Prevention Plan. The document includes the following: • General Safety Rules • Drug & Alcohol Free Workplace • General Emergency Action Plans as well as Emergency Fire plans • Safety communication system with employees • Hazard Assessment for Personal Protective Equipment (PPE) Accident investigations and review • Back Injury and Fall Protection Prevention programs • Specific Operational Procedures & Safety Guidelines • Accident Investigation procedures and Root Cause Analysis • Manuals and Training Matrices • Driver SOPS and Safety Guidelines • Traffic Control around Work Zone TRAFFIC CONTROL - Great Scott Tree Service, Inc. understands that where work is in progress, each street shall be open to local traffic at all times unless prior arrangements have been made and approved by the appropriate agency or its designated representative. Great Scott Tree Service, Inc. will display standardized warning signage in accordance with the Work Area Traffic Control Handbook (W.A.T.C.H) and State of California Manual of Traffic Controls. In the event there are county or city specific traffic control guidelines, prior conversations with those entities will take place to ensure that these are adhered to as well. At no time shall traffic be permitted to enter, or operations allowed to carry on, within any work zone that presents a dangerous condition to pedestrian and/or vehicular traffic. The rights of the utility companies within the public right of way and their need to maintain and repair their facilities will be recognized. Great Scott Tree Service, Inc. shall exercise due and proper care to prevent damage to utility facilities and to adjust schedules when utility operations prevent the Contractor from performing maintenance during a specified time frame. INSPECTION - The City Arborist and/or his/her authorized representative shall at all times have access to the work and shall be furnished with every reasonable facility for acquiring full knowledge with respect to the progress, workmanship and characters of materials used and employed in the work. Whenever the GSTS varies the period during which work is carried out, they shall give advanced notice to the City Arborist. Any inspection of work shall not relieve GSTS of any obligations to fulfill the contract as prescribed. Any and all questions regarding the performance of the work shall be directed to the City Arborist. All equipment used and all maintenance practices employed shall be subject to the inspection of the City Arborist or designated representative and shall meet safety and functional requirements described herein. All vehicles and equipment operating under this contract shall be properly marked with company identification. All equipment must be maintained in a good state of repair. All safety guards shall be in place. No equipment shall leak oil or fluids. No equipment shall present any potential danger to the operator, co-workers, passing motorists or pedestrians. CLEAN UP - Upon completion of work on individual street segments that are under the contract, Contractor shall clean the work site and all grounds adjacent to the work area of all debris, excess materials and equipment. All sections of the work area shall be left in a neat and presentable condition. Care should be taken to prevent spillage on any property over which work or hauling is done, and any such spillage or debris deposited on street due to Contractor operations shall be immediately cleaned up. EMPLOYEE COVERAGE As your tree care provider, one of our primary responsibilities is to create a stable and reliable workforce. We achieve this by implementing redundancies at every staffing level. With over 145 workers centrally located in the Los Angeles and Orange County areas, we have the field resources and internal scheduling professionals to provide you with well -trained and certified replacements before any disruptions occur. If the city awards us the Tree Maintenance Services contract, we are prepared to provide certified field workers, including groundmen, tree trimmers, and senior tree workers. Our staffing can be scaled up or down as needed based on the city's immediate tree maintenance requirements. A general grid pruning crew would consist of One (1) Senior Tree Trimmer, Two (2) Tree Climbers/Bucket Operators, Two (2) Groundmen. Additionally, we can provide standby crews as needed for service request trimming, tree removal, and planting. INCIDENTS & COMPLAINTS - Great Scott Tree Service, Inc. understands that the best way to deal with deficiencies or incidents and complaints is to avoid them completely. However, on the rare occasion that occurrences of this nature may happen our Foreman will immediately notify the Customer Service Department, who will log it into our database, report it to the City Representative and Property Owner within 24 hours, and perform all corrective measures or repair within 48 hours. Any complaints will be handled in a similar fashion. The Customer Service Department will log it into the database and schedule a meeting between the complainant and our District Manager within 24 hours and perform corrective measures within 48 hours. CUSTOMER SERVICE - In today's customer service -oriented society, timely, friendly, and proactive service is paramount in enhancing client experiences and creating long term business relationships. At the core of Great Scott's business model is our dedication to customer care and many of our internal processes have been engineered to serve your best interests. When partnering with GSTS you will always be provided: • An Executive Project Manager who will be dedicated to the success of your project. Your project manager will be responsible for understanding, outlining, and implementing all your expectations under this contract. This person will always have the authority to do all that is necessary to create the best possible results for your vision of this contract. • A dedicated customer service representative will provide you with timely, courteous, and accurate support throughout the duration of your contract • An English-speaking ISA Certified Arborist will oversee all ongoing operations and will be your direct point of communication to all onsite crews at the ground level. Everyone at Great Scott knows that our customers are our #1 Priority and have been trained to exhibit dependability, integrity, quality, and courtesy at all times. We believe that you, the customer, are our greatest asset and we are dedicated to creating positive experiences for you. INTRODUCTION — Great Scott Tree Service, Inc. is a family -owned and operated company located at 10761 Court Ave, Stanton, CA since 1987. We currently employ over 145 qualified professionals out of our Orange County based Headquarters; including Arborists and Tree Workers certified by the International Society of Arborists (ISA). They are fully trained and knowledgeable of the latest pruning standards and techniques. DEDICATED STAFF Upon awarding the contract, Great Scott Tree Services Inc. will assign Kirk Hinshaw to be the Project Manager and Daniel Rueles will act as your Project Supervisor. Scott Griffiths will be your backup Project Manager and Raudel Gutierrez will be your backup Project Supervisor. These individuals have a long history in the tree maintenance field and are ISA certified arborists. They will solely oversee the crews working within City Property. Along with the supervision of crews, Raudel will cooperatively work with the City on all ongoing work, scheduling of future work, work requests, emergencies, and attend meetings with City personnel when requested. In the event of absence or illness, City Staff will be notified of his replacement and credentials for review and approval. It is imperative that our customers are able to contact a Great Scott Tree Service, Inc. employee at any time. The Project Supervisor is in the field continuously supporting his Crew Leaders and will be attending, in addition to the Project Manager, scheduled meetings with City officials. GREAT SCOTT TREE SERVICE ORGANIZATION CHART City of Rosemead Internal Operations Project Manager External Operations (Certified Arborist) Contract Vice President of Administrator Project'ba Supervisor (CertifieddArborist) Operations Customer Service Field Crew Leader (certified Tree Worker)F Safety Fleet [Management Invoice & Billing Certified Field crew Field Crews can be scaled up"dam as needed by the Cim En Green Waste Scheduling KEY PERSONNEL Scott P. Griffiths, President / Founder Kirk Hinshaw Jeanie Roulson, Vice President oflnternal Operations Professional Registration ISA, Certified Arborist #WE-0901AM ISA, Certified Municipal Arborist Mr. Griffiths founded Great Scott Tree Service, Inc. in 1976. As President, Scott oversees the complete operation of the company. He is a Certified Arborist and long-standing member of the International Society of Arboriculture. Over the past 47 years, Scott has developed a successful company on the foundation of customer satisfaction, safe operations, and quality tree care. Professional Registration ISA, Certified Arborist #WE-1475A Credentialed Treecare Safety Professional (CTSP) Kirk Has worked in the tree care industry for over 35 years. He is a graduate from Southern Illinois University where he received his degree in Forest Resource Management. Kirk plays a key role in making sure our operations are providing the finest quality tree care in the most efficient way. Jeanie Roulson is our Director of Internal Operations. Her responsibilities include but are not limited to ensure that process and communication flow from customers to GSTS remain open and efficient and to ensure work is getting processed in a timely manner. She has been with GSTS for 15 years and her friendly, attentive, and timely manner make her a great asset to both us, and the clients that she serves. Jaime Meza, Safety Coordinator Daniel Ruelas, Lead Project Supervisor Professional Reeistration ISA CertiftedArborist #WE10874AT HAA Certified Aerial Rescue Instructor, HAA Certified EHAP Certified FAICPR AED Jaime brings over 30 years of experience and a passion for giving back to the industry. As Safety Coordinator he is responsible for the implementation of appropriate safety measures and upholding of quality work standards on the part of field employees. Professional Registration ISA, Certified Arborist + Tree Worker # WE-10688A HAA Certified Aerial Rescue, HAA Certified EHAP Certified FAICPR-AED, Wildlife Certified, Traffic Control & Flagger Certified Daniel has over 20 years of experience in the Tree Maintenance Industry. As the Lead Project Supervisor, it is his role to oversee all of the crews in the field and to ensure work is being completed to standards in a safe and efficient manner. As an ISA Certified Arborist, Daniel fully understands the requirements that are needed to ensure the health of trees. Raudel Gutierrez, Back -Up Project Supervisor Professional Registration ISA, Certified Arborist # WE-10588A HAA Certified Aerial Rescue, HAA Certified EHAP Certified FAICPR-AED, Wildbfe Certified, Traffic Control & Flagger Certified Raudel has over 20 years of experience in the Tree Maintenance Industry. As the Backup Project Supervisor, it is his role to oversee all the crews in the field and to ensure work is being completed to standards in a safe and efficient manner in the unlikely event that Daniel is unavailable. As an ISA Certified Arborist, Raudel fully understands the requirements that are needed to ensure the health of trees. Brenton Beller Contract Administrator Brent has been with Great Scott Tree Service, Inc. for 12 years. He will oversee the review and execution of maintenance agreements, acquisition of all applicable certificates, bonds, licensing and permits required by the City. Ongoing duties will include monthly tracking of contract budgets, coordination of collaboration meetings, and progress reports to promote successful long-term partnerships. EMPLOYEE CERTIFICATION - Great Scott Tree Service, Inc. goes one step beyond just hiring qualified employees, it also works with employees to obtain arborist certification, tree worker certification, as well as wildlife certifications. The breadth of knowledge within our staff is important as in the event of absence or illness another qualified and certified employee would be able to fill in seamlessly. A list of certified employees is listed below. TCIA ACCREDITATION - Great Scott Tree Service is an accredited TCIA member and you're your Project Manager, Kirk Hinshaw serves as our Certified Treecare Safety Professional (CTSP). TCIA Accreditation is a third -party consumer confidence verification program administered by the Tree Care Industry Association (TCIA) — America's oldest and most respected tree -care trade association. Accreditation helps consumers identify qualified tree care companies who conduct business in a safe, legal and ethical manner. CERTIFIED ARBORISTS - The International Society of Arboriculture (ISA) through research, technology, and education, promote the professional practice of arboriculture and fosters a greater worldwide awareness of the benefits of trees. The ISA offers a r — rigorous program which our certified arborists have partaken in. It is vital to the health and wellness of urban forests to ensure that a certified arborist oversee the City of Rosemead contract. Our arborists are required to accumulate a minimum of ten Continuing Education Units per year, which most of our arborist exceed. Below is a current list of our Certified Arborist's. Arvizu, Enrique WE-10530A Cornish, Garrett WEI1315A Griffiths, Scott WE-0901AM Gutierrez, Raudel WE-10588A Gutierrez, Servando WE-11081AT Hinshaw, Kirk WE-1475A Mello, Chris WE-9501A Meza, Jaime WE-10874AT Ruelas, Daniel WE-10688A Tran, Ba WE-6543A AIM denotes Certified Municipal Specialist 'AL' denotes Certified Utility Specialist CERTIFIED TREE WORKERS - The ISA also provides certification for tree workers to ensure strict standards and guidelines are set in place to ensure health and productive growth in trees across the country. Great Scott Tree Service, Inc. strictly trains and assigns certified tree workers to do all tree cutting for all our customers to ensure work is done to the highest standards. All of our Certified Tree Workers are required to have a minimum of six Continuous Education Units in order to educate themselves on any new requirements or changes. Below is the list of our Certified Tree Workers: Arvizu, Enrique 2103C Lopez, Paulino WE--11337T Cruz, Jose L. WE-11481T Ortiz, Jose L. WE-11038T Escobedo, Jesus 859C WE-10824T Ruelas, Daniel WE-10688A Gonzalez, Ruben WE-12334T Vallejo, Jose WE-11077T Gutierrez, Servando 2262C Vergara, Pablo WE-8279T RM CA CONSULTING ARBORISTS Meador, Chris Simms, Susan QUALIFIED TREE RISK ASSESSOR Griffiths, Scott Hinshaw, Kirk TCIA SAFETY PROFESSIONAL Hinshaw, Kirk AERIAL RESCUE CERTIFIED Employee Count: 53 WILDLIFE CEl Employee Count: CA PEST CONTROL ADVISOR Paul Web 71020 Susan Simms QUALIFIED APPLICATORS LISCENSE Agustin Dominguez 100829 Paul Webb 96325 Chris Mello 145160 MUNICIPAL ARBORIST Scott Griffiths WE-10642BA CPR/FIRST AID CERTIFIED Employee Count: 54 TRAFFIC CONTROL CERTIFIED 22 Employee Count: 11 CONTRACTORS LICENSE State of Certification: California License Number: 556832 Entity: Corporation Business Name: Great Scott Tree Service Classifications: C61/D49 B C27 Expiration Date: 02/28/25 REGISTERED PUBLIC WORKS CONTRACTOR DIR Registration Number: 1000004820 Expiration Date: June 30, 2025 1 DEPARTMENT OF PESTICIDE REGULATION LICENSING'E""CATION PROGMM AGRIGILTU0.AL PESTPOOCTRAL ADVISER LICENSE LICENSE #: 71020 EXPIRES: 12/31/2025 Categories: ABCDEG Issued: 2/11/2023 PAUL WEBB PO BOX 2342 FULLERTON, CA 92837 Y LINE CLEARANCE ARBORIST Enrique Arvizu CONTRACTORS dCB STATE LICENSE BOARD �"""`^"'•' ACTIVE LICENSE ki ......ww 556832 .,., CORP ......_ GREAT SCOTT TREE SERVICE INC �,C8111349 B C27 .0..02/28/2025 www.csib.ca.0ov is DEPARTMENT OF PESTICIDE REGULATION /'� LICENSING/CERTIFICATION PROGRAM IJ QAL OUALIFED APPLICATOR LICENSE LICENSE #:100829 EXPIRES: 12/21/2024 Categories: B Issued: 1/20/2023 AGUSTIN J DOMINGUEZ 1219 S FERN AVE ANAHEIM,-CA 92804 ABOUT US - Great Scott Tree Service was started in 1976 with a pickup truck, a chain sa« and a mission to provide high quality tree maintenance at a competitive cost. Over the —: years we have developed into a key member of the Southern California tree maintenance industry. Our business is focused on Municipalities and Commercial accounts in the ��� �• ' Orange County and Los Angeles County Areas. We provide our customers with on-line computerized inventory with mapping; multi- year maintenance plans; scheduled tree maintenance; tree removal and planting; and full electronic tracking from Proposal through Invoicing. We stand on our reputation for excellent customer service and high -quality tree care in the tree service industry. Our Corporate offices have been located at 10761 Court Ave, Stanton, CA since 1987. Great Scott Tree Service is an accredited Tree Care Industry Association (TCIA) member, and we currently employ over 145 qualified professionals including Arborists and Tree Workers certified by the International Society of Arborists (ISA). They are fully trained and knowledgeable of the latest pruning standards and techniques. We have over 210 pieces of state- of-the-art equipment located at our Corporate Office/Green-Waste Recycle Center, North County Yard, and South County Yard. EXPERIENCE - Over the past 25 years we have placed focus on the expansion of our municipal division and are successfully continuing to do so. We are fully bonded and licensed under the State of California and we are a Registered Public Works Contractor, registered with the Department of Industrial Relations (DIR). The Company's services include tree maintenance and management services including but not limited to complete tree trimming, safety trimming, tree removals, planting, watering, emergency response and GPS Inventory services. Below is a sample listing of some of our larger contracts we have performed: MUNICIPALITIES • City of Aliso Viejo • City of Anaheim • City of Carmel Valley • City of Carson • City of Chula Vista • City of Compton • City of Cypress • City of Fountain Valley • City of El Monte • City of El Segundo • City of Hawthorne • City of Irvine • City of Laguna Niguel • City of Lake Forest • City of Long Beach • City of Newport Beach • City of Rosemead • City of San Diego • City of Santa Ana • City of Seal Beach • City of Stanton • City of Westminster • City of West Hollywood • County of Orange • County of San Diego • City of San Diego • Caltrans • Golden State Water District • Irvine Ranch Water District • LA Metropolitan Transport Authority (MTA) • OC Water District • OC Transportation Authority • Laguna Heights Recycled Water Reservoir • Moulton Niguel Water District • LA Convention Center W CONTRACTS: IN -PROCESS PROJECT OWNER: City of Aliso Viejo _ • PROJECT NAME: Tree Maintenance Services . ANNUAL CONTRACT AMOUNT: $42,000 \ _ BASE TERM: July 1, 2021 — June 30, 20241 ; I OPTION YEARS: (2) ]-Year Terms, CONTRACT END: June 30, 2026 PROJECT CONTACT: Quang Le CONTACT TITLE: Associate Engineer PHONE, FAX, EMAIL: 949.425.2531 / 949.425.3899 / OLe@avcity.org SCOPE OF WORK: Tree Maintenance Services for City Trees fifteen feet in height and over. General 1 year trimming cycle with Palms and Olives trimmed two times per year at City Hall, Parks, Landscaped Medians, and Facilities throughout the City of Aliso Viejo. PROJECT OWNER: City of Cypress PROJECT NAME: Citywide Tree Maintenance Services ANNUAL CONTRACT AMOUNT: $275,000/Year BASE TERM: July 1, 2023 — June 30, 2026 OPTION YEARS: (3) 1 Year Terms CONTRACT END: June 30, 2029 PROJECT CONTACT: Jose Guerra�Maintenance Superintendent PHONE, FAX, EMAIL: 714.229.6760 / jguerra incvpressca.org SCOPE OF WORK: Provide annual services for maintenance, trimming, removal, replacement, and GPS inventory updates / management of over 14,000 sites within the City's Community Forest. PROJECT OWNER: City of Fountain Valley PROJECT NAME: Tree Maintenance Services CONTRACT NUMBER: 21-19 ANNUAL CONTRACT AMOUNT: $335,500 BASE TERM: July 1, 2021 — June 30, 2023 OPTION YEARS: (2) 2-Year Terms CONTRACT END: June 30, 2027 PROJECT CONTACT: Gilbert Lopez CONTACT TITLE: Public Services Supervisor PHONE, FAX EMAIL: 714.593.4612 / gil.lopez@,fountainvallev.ca.gov SCOPE OF WORK: Provide tree maintenance services for the City in pre -designated areas of the City. Work areas include, but are not limited to, parkways, arterial medians, right-of-ways, parks, civic facilities, sloped areas, and nature trails. Tree maintenance shall consist of, but not be limited to Trimming, Tree and Stump Removal, Tree Planting, GPS Tree Inventory Management and Emergency Tree Services of the—12,000 trees within the City on a general 3-year cycle. F� PROJECT OWNER: City of Irvine o F 1,q PROJECT NAME: Tree Maintenance in the City of Irvine , CONTRACT NUMBER: IFB 22-3183 ANNUAL CONTRACT AMOUNT: $3,099,650/Year V o BASE TERM: September 1, 2022 — August 31, 2026 OPTION YEARS: (4) 1-Year Terms CONTRACT END: August 31, 2030 PROJECT CONTACT: Aaron Reece CONTACT TITLE: Landscape Maintenance Supervisor PHONE, FAX EMAIL: 949.724.7619 / areece@cityofirvine.org SCOPE OF WORK: Annual services for maintenance, removal and replacement of trees as needed, as well as maintain GPS inventory of the—57,500 trees within the City's urban forest. PROJECT OWNER: City of Long Beach PROJECT NAME: Tree Trimming Services for Parks, Marina, Beach, and Open Space .� CONTRACT NUMBER: PR19-126 ANNUAL CONTRACT AMOUNT: $970,025.00/Year BASE TERM: April 1, 2020 — March 31, 2022 OPTION YEARS: (3) 1-Year Options • . • CONTRACT END: March 31, 2025 PROJECT CONTACT: Jeffrey King CONTACT TITLE: Park Maintenance Supervisor PHONE, FAX, EMAIL: 562.570.1592 / 562.570.8535 /jeff.king@longbeach.gov .king@longbeach.gov SCOPE OF WORK: Annual services for maintenance, removal, and replacement of trees within Parks (163 Sites), Beach Areas (7 Sites), Marinas (9 Sites), and MTA Right -of -Way (Various Sites). Maintain and update the Cities GPS inventory of—36,000 trees within the City Parks. PROJECT OWNER: City of Newport Beach PROJECT NAME: Tree Maintenance / Service Agreement CONTRACT NUMBER: NA W PART ANNUAL CONTRACT AMOUNT: $1,747,556/Year .16 � — June 30, 2024 BASE TERM: November 13, 2013 i F s OPTION YEARS: (3) 2-Year Periods UY Z. CONTRACT END: June 30, 2030 PROJECT CONTACT: John Nelson CONTACT TITLE: City Arborist PHONE, FAX EMAIL: 949.644.3197 /jjnelson@newportbeachca.gov SCOPE OF WORK: Annual services for maintenance, removal and replacement of trees as needed, as well as maintain GPS inventory of the estimated 35,000 trees within the City's urban forest. Fq PROJECT OWNER: County of Orange Public Works PROJECT NAME: Tree Maintenance & Tree Pest Management Services CONTRACT NUMBER: MA-080-18011421 ANNUAL CONTRACT AMOUNT: $1,615,000/year BASE TERM: June 18, 2018 — June 17, 2021 OPTION YEARS: (3) 1-Year Terms CONTRACT END: June 17, 2024 PROJECT CONTACT: Kris Green CONTACT TITLE: Maintenance Inspector PHONE, FAX, EMAIL: 714-955-0346, Kris.Green@ocpw.ocgov.com SCOPE OF WORK: Annual Tree Maintenance & Tree Pest Management Services for the County of Orange maintained roads, flood control facilities, and within contract cities allowing OC Public Works to support public safety needs and requests for service. PROJECT OWNER: The Irvine Company: Retail PROJECT NAME: Tree Pruning Services CONTRACT NUMBER: MSA-0001002023 ANNUAL CONTRACT AMOUNT: $375,000.00 BASE TERM: January 1, 2023 — December 31, 2026 OPTION YEARS: NA CONTRACT END: December 31, 2026 PROJECT CONTACT: Anthony Terusa CONTACT TITLE: Landscape Director PHONE, FAX, EMAIL: 949-720-2713 / aterusa@invinecompany.com SCOPE OF WORK: Consists of the Aesthetic Pruning, raising, removing, planting, skinning / pineapple, sounding, and treatment of the—11,750 trees maintained within Retail Property Portfolio PROJECT OWNER: City of Westminster PROJECT NAME: Tree Maintenance/Service Agreement FY 16/17 CONTRACT NUMBER: NA ANNUAL CONTRACT AMOUNT: $189,968 BASE TERM: July 1, 2023 — June 30, 2024 OPTION YEARS: (4) 1-Year Options CONTRACT END: June 30, 2028 PROJECT CONTACT: Brad Wade CONTACT TITLE: Public Works Supervisor PHONE, FAX, EMAIL: (714) 714-0052 / bwade@westminster-ca.gov SCOPE OF WORK: Provide services for the annual maintenance and GPS inventory of 6,200 Trees & Palms. Remove annually 85 Trees & Palms, and Plant 55 Trees & Palms at various locations throughout the city. CONTRACTS: COMPLETED PAST 5 YEARS PROJECT OWNER: City of Anaheim PROJECT NAME: Tree Maintenance Services for ARMD West & ACC CONTRACT NUMBER: MA #106-492108 ANNUAL CONTRACT AMOUNT: $485,885.07/Year BASE TERM: September 1, 2018 — August 31, 2019 OPTION YEARS: (4) 1-Year Terms CONTRACT END: August 31, 2023 PROJECT CONTACT: Dianne Rasmussen�Operations Supervisor PHONE, FAX, EMAIL: 714.936-4971 / DiRasmussen@anaheim.net SCOPE OF WORK: Tree Maintenance, care, and inventory services for the 3,510 trees at the Anaheim Resort and the Anaheim Convention Center. Prune all trees once a year. Pines and Eucalyptus in the winter (November -February). Palms and other canopy trees in the fall (August to October). Remove broken or diseased branches and dead palm fronds while promoting proper tree scaffolding, strength, and appearance consistent with the tree's intended use. PROJECT OWNER: City of Cypress PROJECT NAME: Citywide Tree Maintenance Services CONTRACT NUMBER: NA ANNUAL CONTRACT AMOUNT: $243,500/Year BASE TERM: July 1, 2017 — June 30, 2020 OPTION YEARS: (3) 1 Year Terms CONTRACT END: June 30, 2023 PROJECT CONTACT: Jose Guerra�Maintenance Superintendent PHONE, FAX, EMAIL: 714.229.6760 / i ug errad,cypressca.ore SCOPE OF WORK: Provide annual services for maintenance, trimming, removal, replacement, and GPS inventory updates / management of over 14,000 sites within the City's Community Forest. PROJECT OWNER: City of Cerritos PROJECT NAME: Cerritos Parkway Tree Maintenance CONTRACT NUMBER: 1310-17 ANNUAL CONTRACT AMOUNT: $554,795.00 BASE TERM: October 9, 2017 — June 30, 2018 OPTION YEARS: 1-Year Term CONTRACT END: June 30, 2019 PROJECT CONTACT: Todd Kuh CONTACT TITLE: Parks Superintendent PHONE, FAX, EMAIL: 562.916.1224 / tkuh@cerritos.us SCOPE OF WORK: Provide grid trimming of 2,590 trees for Districts 14, 398 arterial and residential trees throughout the city. Provide as neede maintenance, trimming, removal, replacement, and GPS inventory updates. GgtnrScgt d 19, & 20 and remove annual services for PROJECT OWNER: City of Hawthorne PROJECT NAME: Street Tree Trimming - 3 Year Contract CONTRACT NUMBER: 16-04 ANNUAL CONTRACT AMOUNT: $172,000 BASE TERM: April 3, 2017 - April 2, 2020 OPTION YEARS: NA CONTRACT END: April 2, 2020 PROJECT CONTACT: Bill Gerten CONTACT TITLE: Parks Supervisor PHONE, FAX, EMAIL: (310) 349-2980 / BGerten@cityofhawthome.org SCOPE OF WORK: Provide annual services for excavation and removal Planting, Trimming and Pruning throughout various locations within the city. CAL" 0 9 ! V of existing trees, PROJECT OWNER: City of Irvine alp PROJECT NAME: Windrow Tree Removals �—1 �` CONTRACT NUMBER: Bid No. 21-2898 ANNUAL CONTRACT AMOUNT: $791,200.00 0 BASE TERM: March 15,2021 — March 31, 2022 OPTION YEARS: No CONTRACT END: March 31, 2022 PROJECT CONTACT: Aaron Reece CONTACT TITLE: Landscape Maintenance Supervisor PHONE, FAX, EMAIL: areece@cityofirvine.org SCOPE OF WORK: The work to be performed shall include, but not be limited to: Tree maintenance in the City of Irvine, providing all labor, supervision, equipment, materials and supplies needed for Windrow tree removals in the City of Irvine. The Work shall be performed in accordance with the Standard Specifications for Public Works Construction, City of Irvine Standards and Design Manual. PROJECT OWNER: City of Irvine A p F tjq PROJECT NAME: Tree Maintenance in the City of Irvine CONTRACT NUMBER: IFB 15-1146 1 ANNUAL CONTRACT AMOUNT: $1,835,000 0 BASE TERM: July 1, 2016 - June 30, 2020 OPTION YEARS: (1) 2-Year Option CONTRACT END: September 30, 2020 PROJECT CONTACT: Casey Gnadt CONTACT TITLE: Landscape Maintenance Supervisor PHONE, FAX, EMAIL: 949,724.7621 / CGnadt@ci.irvine.ca.us SCOPE OF WORK: Annual services for maintenance, removal and replacement of trees needed, as well as maintain GPS inventory of the—57,500 trees within the City's urban forest. as PROJECT OWNER: City of Laguna Niguel PROJECT NAME: On -Call Citywide Tree Maintenance CONTRACT NUMBER: RFP 2021-010 ANNUAL CONTRACT AMOUNT: $222,000.00/Year yy1`3' BASE TERM: January 1, 2021 - June 30, 2023 -_ OPTION YEARS: (2) 1-Year Terms ~ CONTRACT END: June 30, 2025 PROJECT CONTACT: Scott Frame CONTACT TITLE: Parks and Landscape Maintenance Sup. PHONE, FAX, EMAIL: 949-362-4344 / 949-795-1537 / sframe@cityoflagunaniguel.org SCOPE OF WORK: Provide services for Tree Trimming of -725 trees within Right -of -Way, Parks and City Hall areas in various locations throughout the city. Provide as -needed Tree Removal and Inspection services for a period of one year. PROJECT OWNER: City of Laguna Woods PROJECT NAME: City of Laguna Woods CONTRACT NUMBER: NA c, ANNUAL CONTRACT AMOUNT: $56,000 u BASE TERM: April 1, 2023 - March 31, 2024 OPTION YEARS: NA CONTRACT END: March 31, 2024 a�;rorn` PROJECT CONTACT: April Baumgarten CONTACT TITLE: Maintenance Programs Analyst PHONE, FAX, EMAIL: 949.639.0515 / 949.639.0591 / ABaumgarten@cityoflagunawoods.org SCOPE OF WORK: Provide annual services for Tree Trimming of -725 trees within Right -of - Way, Parks and City Hall areas in various locations throughout the city. Provide as -needed Tree Removal, Inspection & GPS services. PROJECT OWNER: City of Lake Forest PROJECT NAME: Agreement for Tree Maintenance Services CONTRACT NUMBER: NA ANNUAL CONTRACT AMOUNT: $419,799.00 BASE TERM: July 1, 2017 - June 30,2020 OPTION YEARS: (2) 1-Year Options CONTRACT END: June 30, 2022 PROJECT CONTACT: K Yoshino CONTACT TITLE: Facilities Supervisor PHONE, FAX, EMAIL: 949.461.3427 / kyoshino@lakeforestca.gov SCOPE OF WORK: Annual services for maintenance of trees within facilities, medians, roadsides, parks, parkways, and trail areas in various locations throughout the city. Maintain and update the Cities GPS inventory of-13,525 trees within the city. GKrnrsce�t �® PROJECT OWNER: City of Long Beach PROJECT NAME: Tree Trimming Services for Parks, Recreation & Marine CITY OF CONTRACT NUMBER: ITB PR15-095 LONG ANNUAL CONTRACT AMOUNT: $885,500.00 BASE TERM: September 10, 2015 — September 22, 2017 BEACH OPTION YEARS: (2) 1-Year Options (Extension: Amendment No. 6) CONTRACT END: March 31, 2020 PROJECT CONTACT: Jeffrey King CONTACT TITLE: Contract Monitor PHONE, FAX, EMAIL: 562.570.1592 / 562.570.8535 /jeff.king@longbeach.gov SCOPE OF WORK: Annual services for maintenance, removal, and replacement of trees within Parks (163 Sites), Beach Areas (7 Sites), Marinas (9 Sites), and MTA Right -of -Way (Various Sites). Maintain and update the Cities GPS inventory of—36,000 trees within the City Parks. PROJECT OWNER: City of Seal Beach PROJECT NAME: Maintenance Services Agreement CONTRACT NUMBER: NA ANNUAL CONTRACT AMOUNT: $132,680.00 BASE TERM: July 1, 2013 —June 30, 2016 OPTION YEARS: (2) 1 Year Terms CONTRACT END: June 30, 2018 PROJECT CONTACT: Joseph Talarico CONTACT TITLE: City Arborist PHONE, FAX, EMAIL: 562.431.2527 /jtalarico@sealbeachca.gov SCOPE OF WORK: Provide services for the annual maintenance anticipated removal within the City's Urban Forest of 6,500 Trees, Palms, and PROJECT OWNER: City of Westminster PROJECT NAME: Tree Maintenance/Service Agreement FY 16/17 CONTRACT NUMBER: NA ANNUAL CONTRACT AMOUNT: $156,000 BASE TERM: July 1, 2018 — June 30, 2019 OPTION YEARS: (4) 1-Year Options CONTRACT END: June 30, 2023 PROJECT CONTACT: Brad Wade CONTACT TITLE: Public Works Supervisor PHONE, FAX, EMAIL: (714) 714-0052 / bwade@westminster-ca.gov SCOPE OF WORK: Provide services for the annual maintenance and GPS inventory of 6,200 Trees & Palms. Remove annually 85 Trees & Palms, and Plant 55 Trees & Palms at various locations throughout the city. LETTER OF RECOMMENDATION: CITY OF IRVINE A{ OF 141.. w cilyofiNine org V` Z� City of Irvine, Opennons Suppon Facility. 6427 Oak Canyon, Irvine, CA 92616-5202 949-724-7600 June 15,2015 To Whom It May Concern: RE: Letter of Reference for Great Scott Tree Service, Inc. Great Scott Tree Service, Inc. (GSTS) is the current tree contractor for the City of Irvine. We are in a multi -year agreement, where they maintain our urban forest consisting of over 70,000 trees. The annual agreement amount is over $1.7 million for trimming, planting, removal and other trees related services provided. As our contractor, they proactively scheduled and completed citywide trimming in a timely manner. I am very satisfied with their work efficiency. I recommend GSTS, and value their quality of work, professionalism, and timeliness. They offer outstanding customer service with their innovative tree management approach, which blends modern technology and experience. Should you have any questions, please feel free to contact me at (714) 724-7621 z Keith Byers Landscape Maintenance Supervisor City of Irvine I Public Works kbyersrlci tvofi rvine.ore P: 949. 724 -7621 1 F: 949. 724 -7607 6427 Oak Canyon I Irvine, CA. 92618 gW LETTER OF RECOMMENDATION: CITY OF LONG BEACH CITY OF LONG BEACH P�:-,RE-:, uap M: 'E Apnl 4, 2023 Brent Belker —Contract Administrator Great Scott Tree Care 10761 Court Ave Stanton, CA, 90680 To whom it may concern: Great Scott Tree Care has been providing excellent tree maintenance services for the City of Long Beach Marine Bureau for the past 8 years We have built a strong working relationship together as a municipality and contract service provider. Their services provided include: annual trimming of our Mexican Fan Palms, lacing of our broadleaf trees, emergency tree and hanging limb removals, tree planting, tree risk assessments, bird nesting reports, and a GPS map listing the trees in our area. Their team has been great in their communications with me and keeping me in the bop with trimming schedules and dates. They have a fast response time to emergencies which is usually in under an hour, are professional, and they abide by all the appropriate traffic safety practices when trimming around vehicles and pedestrians. Great Scott takes care of the tree trimming around Grand Prix of Long Beach race track for us and has a crew on standby during the race in case emergency limb/tree removals are needed. They come with my highest recommendations. Please feel free to reach out me with any questions or concerns. Sincerely, Jeffrey King Park Maintenance Supervisor Marine Bureau - Beach1QWB City of Long Beach, CA Office: (562) 570-1592 Cell: (562) 208-1242 Fax: (562) 570-6535 CITY OF LONGBEACH A Lenten of Recommendation W LETTER OF RECOMMENDATION: CITY OF NEWPORT BEACH � SEW PORT D B� H f ac C'9C/FOP.�AP To whom it may concern: CITY Or ��EWPORT BEACH 592 SuperW Avenue Newport Bexh, Califomia 92663 949 6aa 3055 1949 650-0747 FAX newponMachca.Vv/munidpalopembms June 18, 2015 Great Scott Tree Services (GSTS) has been the Tree Maintenance Services contractor for the City of Newport Beach Tree since December of 2013. The 10- year contract is not to exceed $1.3 million/year. During the first year of their service, City Council authorized an additional $500,000 to catch up on delayed pruning, planting and removals. GSTS has performed in an above -average manner completing approximately 27,000 service requests and grid prunes, planting of 500 of 36" box trees, and removal of 360 trees. The City maintains nearly 34,000 trees located on parkways, slopes, and medians in parks, and at City facilities. GSTS customer service is excellent. They are a professional organization and provide timely customer service to the City staff, as well as the residents of Newport Beach. If you have any questions concerning GSTS and the service they provide to the City of Newport Beach, please contact me at your earliest convenience. ' ce ly, Pa anereno, Manager Landscape Division Office: (949) 644-3069 dsereno@newoortbeachca.aov DS/ml Municipal Operations Department LETTER OF RECOMMENDATION: CITY OF WESTMINSTER Citv of WESTMINSTER WWW.WESTM I NSTE R-C A. GOV 8200WESTMINS RWUUVARD,WEAMINSTER,CA92093 (714)898-3331 Brad Wade, Public Works Supervisor City of Westminster April 5,2023 To whom this may concern, This letter is to inform that Great Scott Tree service has been serving the City of Westminster for the last 15 years plus. Trimming all city trees on a grid system program, removing and stump grinding when the need arises. The Great Scott crew is professional, safety oriented with quick response times. The City of Westminster is very pleased with the service Great Scott provides. Sincerely, Brad Wade, Public Works Supervisor Chi Charlie Nguven NamQuan Nguyen Amy Phan West Carlus )lenxo Kimberly He Christine Cordon Mmnr Vloe Moan Coonutl Meu,hrr Cnunril Mnnbrr Cnum H Memhrr Ciro Ma,rnger Dul ir, i Mtda / Dinrki 2 Disrriv 3 STANDARD CITY CONTRACT & INSURANCE REQUIREMENTS — Great Scott Tree Service has reviewed the attached Standard City Contract and Insurance Requirements and will comply with all aspects of the Agreement. ACKNOWLEDGEMENT OF ADDENDA — There is no addenda to acknowledge. 6E, OVERVIEW OF INVENTORY PROGRAM Over the past ten years Great Scott Tree Service, Inc. has been developing and maintaining a web -based tree inventory program to assist you in the efficient management of your trees. The program utilizes a GIS (Geographic Information System) component that provides the user with a visual representation of the trees in the field. The program was developed by an ISA Certified Arborist with over ten years of experience in the tree inventory industry. ONLINE ACCESS Welcome ,� J City of Rosemead J Representative Home Calendar Requests Work order Invoices Inventory Media Email setup Help TrimIT offers 24-hour online access to your tree inventory database. Its intuitive design will make the user feel right at home with its web -based interface. The database allows the user to query the data on a variety of fields and conditions that is designed for the tree professional not the computer programmer. The following functions will allow the user to: • View Your Job Calendar • Track Work Orders • Browse Tree Inventory . Create Works Requests • Review Invoicing • Add Media & Notes INTERACTIVE JOB CALENDAR Time management is paramount in any professional operation, and it is a resource that we rely on to successfully manage each of our contracts. Our interactive calendar provides up-to-date project schedules for all recommended maintenance cycles. In addition, each calendar item is a live hot link that can instantly navigate you up from a GPS map of all trees being trimmed by scheduled grid, or down to a single inventory detail of any tree being trimmed. ClI Cal—dar O mW zaid II UFO WORK REQUESTS TrimIT will optimize the time spent on tree management. All trees are inventoried including the species, DBH, height, condition, and maintenance costs. An area on the map can be highlighted and the maintenance cost can automatically be calculated. You can then create a work request by viewing a map and highlighting the desired trees, TrimIT will print a work list and a map of the locations for an outside contractor or in-house crew. WORK ORDERS After a request has been submitted it will automatically be added a list of Work Orders which can be dynamically viewed at both micro and macro levels of detail. Scheduled work 4115114-8129114 - IDta hx %etAnS Re l(PRStVa'1 6 1. S35135 - M4pe Il 1S. uu Mg6bl RercM 66i4 518W - .14 Cfy. LmK 616I4 STM 3C14 .ilia .1.11 553. M14 G.3(fiu1..ti , 6R11, 510, IM T)Illper LaslartYa P.1 .1a S313: ."Remc..l M Pm L RJs. Fbce .4 S. v..14 Ship re 1.0y . VIntl.. (JR3541H) Y 1. 5212 .11 Sertxe Re .el Mie GNW WllI S. �Sll pip 316�1<b 14b)Pe'a 1,011. f16181E - _T.N Rc'dWg Gtl l]1CIM5) 111.11 S6661 LCIa Renu[py CCFa M al Fawn 1. 7117114 5576 W11'.M1sa61L8iWWPYIiIp Lcl 7W14 s69S - Y IaPMTg e11634GWry OmC b11114 S6Ys INVOICING / WORK HISTORY TrimIT dynamically creates, stores, & tracks invoices, proposals, contact information & inventory of all the properties that Great Scott services. In addition to accounting, Quickbooks, a line of business accounting software, is used to manage the customer's balances. The most difficult task for the person responsible for tree care is maintaining accurate work history records. TrimIT will give you the ability to maintain work history on each individual tree. The work history includes the date work was performed, the type of work and the total cost. The true challenge in tree management is locating trees in an open space environment. Trees in a golf course, park, apartment complex, school ground, etc. are difficult to identify using a standard tabular database program. By applying the mapping component to the database, the functionality increases exponentially. work Request - ^ bpi.,.... ...�.....vu$�$4WMIE.. LIg4WtpE SER)1lE rlWdiE Imerrtay List ^ <v> •tw+m �1� ._. t...m ..., a...,., R.— ❑ fV:[v5- y 6�6 cOWY LV 14.w 6N Fi✓a1i .&'A • ❑ Q{ 1F1mL1) � fir ryryqquu f11:.WPVavun 1u.. Catl Prvrvq V.W % - �tmn i�:"��>vli�w"" 1s1z fw sll+.ro aem • ❑ ;,.gig,: �1 "rrr. � rvrvoc1yp°�w1 b:�s�n 1u. as m..w .ew • ❑ 7�Rry UnMGvn gIFpI[.11 �dN Geq P^rt3 .fiYi i ❑ •� L'` ey.+Nr�v Ay`/6+mEfi tr. wq epmq 4^.W % ❑ �,IOM 3PY/ 1Y E.appYPV��6im Gd RweY a8W } El LIMA '}3a :} E15 WPP' W.nl Glen WGW Cm Rune) 41. Y ❑ V � i TREEINVENTORY TrimIT is compatible with all known inventory databases and provides accurate field -verified inventory updates for all trees serviced. The tree inventory data shall conform to the existing tree inventory database and include but not be limited to the following data fields: Tree Species, Location, Trunk Size (DBH), Height, Canopy Spread, Recommended Maintenance Cycles, Work History, Condition, Removal Priority, Presence of Utilities, and Maintenance Cost. GPS MAPPING Time is the most valuable resource for any professional. TrimIT will optimize the time spent on tree management. Our mapping feature will eliminate the need for site visits. Each tree is assigned a unique serialized identification code which is geo-referenced using latitudinal and longitudinal data which provides a digital mapping network with pinpoint accuracy. We have dynamically incorporated this information onto our interactive area map which can be viewed in a multitude of different ways. GIS CAPABILITIES While TrimIT will provide the standard user all the necessary mapping capabilities, some end users might require additional GIS functionality. In this case the customer will be provided with an ESRI shape file which is the industry standard for GIS data. yy ii.c. . m Num TRAINING At your request we are happy to provide your staff with complementary live training studios which can be hosted at our corporate office in Stanton, CA or at an on -site location for your convenience. We can also provide you with our detailed user guide which offers step-by-step instruction on utilizing all the services that our online inventory system has to offer. CONTACT For more information regarding TrimIT please contact our IT specialist, Jordan Kim. Jordan can be reached at (714) 826-1750 Ext: 327. INTRODUCTION - GSTS owns a fleet of over 210 pieces of state-of-the-art equipment located at our yard in Stanton and a co -located green -waste recycling facility. With an average age of 4 years GSTS holds the most pristine and modern fleet in all Southern California. All applicable equipment used is OSHA certified, will be made available for inspection by the city, and meets all safety and functional requirements required by the State of California. B23 2013 FRTLN XT 43557N1 B24 2013 FRTLN XT 43 %N1 B25 2013 FRTLN XT 36561P1 B26 2013 FRTLN XT 36562P1 027 2013 FRTLN XT %515R1 $28 2013 FRTLN XT %516R1 829 2015 FRTLN XT 96517141 530 2011 FRTLN M2 UM316 B31 20D6 INTERNAT 47M 26138V1 LV B32 2016 FRTLN XT 10412Y1 B33 2016 FRTLN M2 27425M B34 2016 FRTLN M2 27426W B35 2017 FRTLN M2 69583A2 B36 2017 FRTLN M2 69595A2 B37 2017 FRTLN M2 69584A2 B30• 2017 FRTLN M2 52319F2 B39• 2017 FRTLN M2 52318n B40 2014 INTERNAT 4WD 67038M1 B41 2014 INTERNAT 43% 259=1 B42 2015 INTERNAT 4300 87915P1 B43 2014 INTERNAT 4300 69%7M1 844 W15 INTERNAT 43% 08181V2 B46 2016 INTERNAT 4300 40B3BU1 B47 2015 FRTLNR M2 19499J2 B48 2016 FRTLNR M2 41701M 849 2015 FRTLNR M2 48660.51 6517 2021 FRTLNR M2 72WM B51 2021 FRTLNR M2 TBD D41 2012 FRTLN M2 1769E 1 D42 2012 FRTLN M2 6738901 D43 2012 FRTLN M2 6096A2 DN 2012 FRTLN M2 807ND1 D45 2014 FRTLN M3 14224M1 D46 2015 INTERNAT 4300 60583H2 047 2009 INTERNAT 43% 31707E2 D48 2009 INTERNAT 4WD 81953F2 D49 2014 INTERNAT 4WD 247nJ1 ON 2014 INTERNAT 4WD 88875M1 D51 2014 INTERNAT 43% 24978J1 052 2014 INTERNAT 4300 24787J1 D53 2013 FRTLN M2106 30028M D54 2013 FRTLN M21% 3302T 055 2013 INTERNAT 43% 3337 D% 2013 INTERNAT 430D 3MMM D5 2013 FRTLN M21% 2 D58 2013 FRTLN M21% 36757 X2 %79 D59 2014 FRTLN M24% 7B%3A3 D60 2014 FRTLN M2 4X2 78362A3 D61 2016 INTERNAT 4300 4D072U1 063 201 FRTLN M2 77753A3 063 20155 FRTLN M2 7KBWSG D64 2017 INTERNAT 4300 73370G2 D65 2016 FRTLN M2 41732V1 D% 2016 INTERNAT W025 68004G3 D67 2015 FRTLN M2 M24UI DU 2014 FRTLN M2 85130D1 D69 2015 FRTLN M2 22560S1 070 2015 FRTLN M2 TBD D71 2015 FRTLN M2 TBD 07T 2023 FORD F650 63904M3 D73• 2023 FORD F650 63903M3 D74• 2023 FORD F650 6390BM3 D75 2023 FORD F65D 63900M3 DENOTES EQUIPMENT DEDICATED TO THIS CONTRACT. •• DENOTES AERIAL BOOM IN EXCESS OF (90) FEET. T26 2015 Dodge Fan iL 4368BU1 T27 2015 Dodge Ram 1500 4W8/U1 T28 2W5 Ford F250 ] 3548 T30 Rem 1500 43720W1 � T3NA NA NA NA NAze T32 NA 2016 Dodge Ram 1500 45537%1 _ T33' 2016 Dodge Ram 1500 72WIZ1 ' T34' 2016 Dodge Ram 15M 16 1 T35 2007 CHEV SIL 2500 81120899 �i-n <♦ ^m'� / T37 2019 CHEV 2500 ]4]23P2 T3B 2011 CHEV 2500 64S68S2 T39 2013 CHEV 2500 5458952 T40 2017 CHEV 2500 6457052 T41 2014 CHEV 2600 41421U2 T42 2015 CHEV 2500 55321U2 T43 2019 CHEV 1500 ]01]41J2 Tu 2019 CHEV 1500 70162U2 T45 2014 INTERNAT 4300 2479J1 Tee 2019 CHEV 1500 4971EW T47 2020 ISUZU NPR -HD 29370M T48 2021 ISUZU NRR 7009422 T49 2022 CHEV 1500 80145M T50 2022 CHEV 1500 15487113 S29 2012 TOY PRIUS 6YJG557 S31 2016 JEEP JGC 7RWC909 S32 218 JEEP JGC BDEX900 535 2017 JEEP JGC 7YTZ42 S36 2018 JEEP JGC BFNSSB2 S37 2018 CHEV 15M 15594R2 $3B 2019 TOY PRIUS%L 33MC3 S39 2020 CHEV 15(XHIGH 9AGK0 3 �! 540 2022 TOYOTA HIGH XLE 9AGK088 S41 2022 TOYOTA HIGH XLE 9CFX114 542 2022 TOYOTA HIGH XLE 9CFX812 S43 2022 TOYOTA HIGH XLE gCUT538 SI4 2022 TOYOTA PRIUS 9DDA503 S45 2W2 CHEV SILVER GSTSINC C30 2012 VERMEER 1800XL SE615974 031 2012 VERMEER 1800XL SE615973 C32 2013 VERMEER 1500 SE0017 C33 2013 VERMEER Iwo SEOW19 Cu 2013 VERMEER 1500 SEW018 C35 2013 VERMEER 1500 SE6397M C38 2013 VERMEER IWO SES3970 C37 2013 VERMEER 15W SE6211M Cu 2013 VERMEER IS00 SM9741 C39 2013 VERMEER 1500 SE641223 C40 2013 VERMEER 15D0 SE09729 C42 2013 VERMEER 1500 SE641244 C43 2014 VERMEER 1500 SEW1480 C1I 2014 VERMEER 1500 SEM12M C15 2014 VERMEER 1500 SE69B539 C46 2014 VERMEER 1800XL SE638108 C47 2015 VERMEER 1800XL SE698201 C48 2016 VERMEER 1500 SEMS237 C49 2016 VERMEER 1500 SE646236 C50 2016 VERMEER IWO SEM62M C51 2016 VERMEER 1SOD SE650002 052 2016 VERMEER Iwo SE690000 C53 2016 VERMEER 1500 SE650001 CSC 2016 VERMEER 1800 SE659003 C55 2018 VERMEER i800XL SE703945 C56 2018 VERMEER BCIBOOXL SE706553 C57 2018 VERMEER BC1500 SE70M12 CSB 2019 VERMEER BC1800XL SE7108M CST 2019 VERMEER BC1800XL SE710 M C60 2020 VERMEER BC15DO SE712591 O81• 2021 VERMEER BC1800XL SEN15M C112 2021 VERMEER BC1500 TBD C83• 2022 VERMEER BC1600XL SE]380]6 C64 2022 VERMEER BC1800XL TBD C65 2022 VERMEER BC1800XL TBD C66 2022 VERMEER BCIW0XL TBD 11� 1 DENOTES EQUIPMENT DEDICATED TO THIS CONTRACT. DENOTES AERIAL BOOM IN EXCESS OF (90) FEET. ROLLOFFSIBIN COMBO: 20 R7 2013 INTER Roll-0 60034X1 R8 2016 FRTLN RollOff 96D17D2 RV 2018 FRTLN RdlOft W769W -_ BIN 4' 2014 CONSOL BIN 6 NA BIN 5-10, 12-14 2015 CONSOL BIN 4' NA BIN 11, 15-16 2017 CONSOL BIN 8' NA BIN 17-20 21M CONSOL BIN 8 NA STUMP GRINDERS: 10 G07 2011 VER SC352 NA GOB 2013 VER SC802 NA G09 2014 VER SC372 NA G10 2014 VER SC372 NA G11 2016 VER SC55T NA G12' 2017 VER SC552 NA G14 2019 VER SC382 NA G15 2019 VER SC382 NA Gib 2021 VER 70TX NA TRACTORS:7 TRAC 11 2006 CAT 928G NA TRAC 12 20D5 TOY 7FGCU25 NA TRAC 13 2014 Case 21E NA TRAC 14 2016 Case 21E NA TRAC 15 2017 Case TR270 NA TRAC 16 2018 CAT 289 NA TRAC 17R48" 202D AN A=ess 92H0 NA GATOR TRUCK:6 G3 2014 JOHN DR GATOR NA G4 2014 JOHN DR GATOR NA G5 2019 JOHN DR GATOR NA G6 2022 JOHN DR GATOR NA G7 20M JOHN DR GATOR NA GS 2" EZGO TXT NA TRAILERS: 21 TR2 1965 BLK CAR TRAILER 4BC8890 TRe 20M FLTBED TRAILER 4KL8285 TR10 2011 BUTLER TRAILER-G7 4LLW89 TR12 2012 RONCO Trailer 4ML1114 TR13 2014 BUTLER Trailer-G9 4NJ9969 TR14 2015 DVTRL Trailer 4NT2415 TR15 2015 DVTRL Trailer 4NT2409 TR16 2014 BUTLER Trailer -G10 4NLB999 TR17 2013 BIG TEX Trailer Heavy 4P%979 TR18 2016 BIG TEX Water Trailer 4PW3163 TR19 2017 SUMER TILT BED 4PY5794 TR20 2017 BIG TEX FLAT BED 4RE7097 TR21 2017 BOTTLER Trailer 4RA9174 TR22 2017 DVTRA Trailer 4RT3148 TR23 2003 CARSO Trailer 1KT7228 TR24 2019 DV Trailers Trailer 4TB1B02 TR25 2019 DVTrailers Trailer 4TB1S03 TR26 2019 Baler Trailer 4TA3080 TR27 2019 Baler Trailer 4TA30B2 TR28 2021 Baler LT712 Trailer AV281`35 TR29 2022 DVTRL VANGUARD 4VG1313 ARROW BOARDS: 14 AW 2013 Warm WANCO SE627182 A87 2010 Warm WANCO TBD AM 2013 Wanw WANCO SE627179 AB10 2013 Wanw WANCO SE627161 AB13 2014 Wan= WANCO SES271W A814 2014 Wan= WANCO SE653827 AB15 2014 Wanw WANCO SE653828 AB17 2017 Wanw WANCO SE676054 AB18' 2018 Wanw WANCO SES957M AB19' 2018 Wanw WANCO SE695782 AB20' 2018 Wan= WANCO SE69578.8 A821 2019 Wan= WANCO SE638251 AM 2019 Wanw WANCO TBD AB23 2019 Wanw WANCO TIED m 0 J1 DENOTES EQUIPMENT DEDICATED TO THIS CONTRACT. DENOTES AERIAL BOOM IN EXCESS OF (90) FEET. INTRODUCTION The Federal Migratory Bird Treaty Act (MBTA) makes it unlawful "by any means or manner to pursue, hunt, take, capture (or) kill" any migratory birds except as permitted by regulations issued by the U.S. Fish and Wildlife Service (FWS). The term "take" is defined as "pursue, hunt, shoot, wound, kill, trap, capture or collect" any migratory bird or any part, nest or egg of any bird covered by the conventions, or to attempt those activities. According to the Act, anyone who violates the Act, or its regulations, is guilty of a misdemeanor and subject to fines, jail time or both. Anyone who knowingly takes a migratory bird and intends to sell or barter the bird is guilty of a felony. NESTING SEASON The nesting season is generally considered February I' to August 31st in California, with it's peak from mid -March and late -June, however this can vary from year to year depending on temperatures, rainfall and prey abundance and, although uncommon, birds have been reported to nest in all months of the year in California. GENERAL GUIDELINES Crews will always perform a visual inspection of the entire tree and surrounding area. If an active nest is found within 300 feet (passerines) or 500 feet (birds of prey) of a tree site the foreman will delay tree work until it can be determined that the nest is no longer active. If the nest has been determined to be active the tree will be flagged in our inventory system as such and will be removed from the work order and placed on dedicated tree list to be completed at a later time. TLC WILDLIFE AWARE CERTIFIED TLC Wildlife is a field approach to wildlife laws, ID, & preservation techniques for professionals in the Green Industry including Arborists, Landscape Contractors, & Municipality Employees. Great Scott Tree Service understands the importance of the wildlife within the urban forest and will always provide the City of Rosemead with certified crews having the skills necessary to make safe, logical, & ethical plans of action involving the wildlife that reside in the trees they work on every day. Below is a list of certified employees. Arvizu, Enrique Jiminez, Luis Cornish, Garrett Leon, Salvador Cruz,Jose Lopez, Paulino Darden, Stephen Meza, Jaime Escobedo, Jesus Ortiz, Jose Gonzalez, Ruben Ruelas, Daniel Griffiths, Scott Santos, Jose Gutierrez, Raudel Torres, Luis Gutierrez, Servando Vergara, Pablo Hinshaw, Kirk GREEN WASTE RECYCLING - Great Scott Tree Service Inc.'s dedication to being a responsible corporate citizen is demonstrated in its Green Waste Recycling Program. We realize the importance of investing in our future and protecting our resources. Unless specified otherwise, we divert all our green waste to recycling centers, instead of the traditional landfills. We have partnered with California's top -rated bio-fuel power plant; Colmac Energy Inc. located in Mecca, California. In accordance with AB 939 of the California Integrated Waste Management Act GSTS has established a waste management hierarchy to guide implementation, in order of priority: (1) source reduction, (2) recycling and composting, and (3) environmentally safe transformation and land disposal. Green Waste Bio-Fuels — is investing in the future and protecting our resources by producing reliable green energy. Colmac Energy has demonstrated that biomass plants using urban wood wastes as fuel (such as those that result from, right-of-way tree trimmings, and other chipped wood wastes) can generate significant environmental benefits, including reduced air pollutants from open-air burning and lowered demand for landfill space. "Time has proven that the low emissions of the plant, and the collection of citrus and vineyard pruning's and removals that would otherwise be open -burned, has essentially eliminated open -burning and the associated air pollution." Mulch — is a layer of material applied to the surface of an area of soil. Its purpose is to conserve moisture.. improve the fertility and health of the soil, reduce weed growth, and to enhance the visual appeal of the area. GSTS processes a large amount of its tree debris as mulch for use in mulching projects and we offer to provide your organization with mulch, at no cost for the duration of the tree maintenance agreement. SAMPLE RECEIPT Year Date Description Tonnage 22/23 7/31/2023 MA #106-492108 -July 2022 69.63 22123 8/31/2023 MA 0106-492108 - August 2022 70.56 22/23 9/30/2023 MA #106-492108 - September 2022 29.38 22/23 10/31/2023 MA #106-492108 - October 2022 44.16 22/23 11/30/2023 MA #106-492108 - November 2022 14.81 22/23 12/31/2022 MA #106-492108 - December 2022 28.84 22/23 1/31/2023 1 MA #106-492108 - January 2023 23.34 TOTAL: 140.53 9-M POLYPHAGOUS SHOT HOLE BORER (PSHB) is a beetle smaller than a sesame seed that burrows into the tree, it inoculates the host plant with the fungus which is carried in the female beetles mouthparts. The beetle and fungus have a symbiotic relationship the fungus attacks the vascular tissue of the tree, blocking the transport of water and nutrients from the roots to the rest of the tree and eventually causing branch died back, or tree death. CHARACTERISTICS OF THE PSHB: • The female is larger- .1 inch, has wings and will fly from tree to tree spreading fungus. • The male is much smaller .05 inch doesn't fly, stays in one tree feeding on fungus. • The beetle larva live in galleries within the tree and feed on the fungus. • The impact of this problem is under investigation, the disease continues to spread. A HISTORY AT UCI The University of California, Irvine noticed a problem in 2014 and within a year we had a plan in place to respond. We began by taking inventory of all their trees, Inspected and reported on any infestation then they began treating and removing heavily infested trees. There are over 30,000 trees throughout the UCI campus and 75 species have been attacked. In partnership with an Environmental Horticulture Advisor, Great Scott Tree Service, Inc. removed over 300 heavily infested trees and prepared samples for study. Hundreds of other trees were identified with various stages of infestation and are being treated and monitored. There are a couple of "short-term" solutions which need to be applied every two years which include beetle/fungal symbionts (truck spray, systemic soil injection, funk injection), natural enmities Entomopathogen fungi and Endophytic bacteria/fungi, and attract and kill traps. FINDING A NATURAL ENEMY OF THE BEETLE IS A "LONGTERM" SOLUTION. COSTPROPOSAL RFP. NO 2024-24 COST PROPOSAL The undersigned proposes to furnish all materials, supplies, equipment and/or services set forth herein, subject to all conditions outlined in the RFP, at prices indicated below. All applicable services include cleanup and disposal. Tree Pruning (by Grid) Price per tree to Prune by Grid (4 Year Tree Grid Pruning Option) $ 72.50 Grid tree pruning is based on tree pruning in pre -designed districts, or grids on a set cycle and includes all trees (small, medium and large -sized.) Trees are not excluded from the Grid. Price per tree to Prune by Grid (3 Year Tree Grid Pruning Option) $ 69.50 Grid tree pruning is based on tree pruning in pre -designed districts, or grids on a set cycle and includes all trees (small, medium and large -sized.) Trees are not excluded from the Grid. Tree Prunine (bv Block Price per tree to Prune by Block $175.00 Block tree pruning consists of pmning trees along a block segment or "run" as designated by the City. This is different from "Grid Pruning" where all trees are prune (small, medium and large -sized) within a grid or district. Aesthetic or Service Request Pruning 0" - 6" Diameter Standard Height $ 50.00 7" - 12" Diameter Standard Height $135.00 13" - 18" Diameter Standard Height $170.00 19" - 24" Diameter Standard Height $ 200.00 25" - 30" Diameter Standard Height $ 265.00 31" - 36" Diameter Standard Height $ 285.00 36"+ Diameter Standard Height $ 285.00 Crown Raise/Clearance Prune Hardwood tree 0" - 6" Diameter Standard Height $ 45.00 7" - 12" Diameter Standard Height $ 65.00 13" - 18" Diameter Standard Height $ 95.00 19" - 24" Diameter Standard Height $115.00 25" - 30" Diameter Standard Height $125.00 3 1 " - 36" Diameter Standard Height $135.00 36"+ Diameter Standard Height $145.00 Palm Tree Trimming: Prune Date Palm (Phoenix spp.) $ 265.00 Clean Trunk for Date Palm (Phoenix spp.) per linear foot $ 40.00 Prune Fan Palm (Washingtonia spp.) $115.00 Page 38 COSTPROPOSAL RFP. NO 2024-24 Clean Trunk for Fan Palm (Washingtonia spp.) per linear foot $19 00 Prune all other Palm Species $ 70^00 Tree Removal — (per inch) Tree & Stump removal per dia. inch 0-24" dbh $ 40.00 Tree & Stump removal per dia. inch over 25" dbh $ 50.00 Stump grinding per stump diameter inch at grade $ 20.00 Tree Planting — (oer tree) Tree planting includes tree, stakes, ties, and labor. 15-gallon tree $170.00 24-inch box tree $ M0.00 36-inch box tree $ 695.00 Tree Watering (oer hour) Watering of young trees includes water truck & operator -per hour $125.00 Milling Cost — (oer board foot) Milling Lumber per Board Foot $1450 Root Pruning — (ner linear foot) Per foot of roots pruned $ 25.00 Root Barrier Installation — (ner linear foot) Per foot of root barrier installed $ 25.00 General Labor Rates — (per man hour) 3-man crew with equipment $125.00 Day Rate Service Crew - (per man hour) Boom truck per eight (8) hour day to include a chip body, low decibel chipper, 1 Sr. Tree Trimmer, 1 Trimmer & 1 Ground person $125.00 Specialty Equipment Hourly Rate — (per hour) Crane $125.00 95-foot aerial tower $125.00 Loader or Bobcat $ 150.00 Emergency Services — (ner hour) Emergency response services per man hour: During normal business hours (Mon -Fri lam to 4pm) $145.00 After hours, weekends &/or holidays $ 165.00 General Arborists Services — (per hour) Unit Price in Figures Written Arborist Reports $150.00 Page 39 COSTPROPOSAL RFP. NO 2024-24 Resitograph testing $150.00 Ground Penetrating Radar $175.00 Air spade Services $175.00 Fumigation Services $175.00 Fertilization Services $150.00 Level 1, 2 and 3 Risk Assessments $150.00 Soil Testing / Soil enhancements $155.00 Citywide tree risk survey (Per Tree) $ 5.00 GPS Tree Inventory — (per 1000 tree sites) Cost per 1000 tree sites collected including vacant sites $ 3,000.00 PLANT HEALTH CARE SERVICES Tree Canopy Spraying from ground level per diameter inch $1.95 Tree Canopy Spraying from aerial tower per diameter inch $ 4.20 Description: Foliar hydraulic spraying of recommended material.) Insecticide or Fungicide Trunk Banding per diameter inch $ 5.10 Description: Trunk spray of recommended material. PGR Trunk Banding per diameter inch $ 2.10 Description: Tnmk spray of recommended material to regulate plant growth. Insecticide or PGR Soil Application (Cambistat) per diameter inch $ 4.20 Description: Recommended insecticide soil injection or drench material to regulate plant growth. Insecticide or Fungicide Soil Application per diameter inch $ 2.10 Description: Soil applied drench of recommended material. Soil Injection Fertilization per diameter inch $ 3.10 Description: Soil applied injection of recommended material. Soil Drenching Fertilization per diameter inch $ 2_00 Description: Soil application of recommended material Trunk Injection (Insecticide/Miticide) per diameter inch $ 5_15 Description: Trunk injected recommended material Trunk Injection (Fungicide) per diameter inch Description: Trunk injected recommended material. $ 4.25 Trunk Injection (Insecticide & Fungicide Combo) per diameter inch $ 8.45 Description: Combination of one-time trunk injection of two recommended materials. Avermectin Class Insecticide Injection per diameter inch $ 6.40 Description: Recommended trunk injection of Emamectin benzoate active ingredient. Page 40 HOURLY RATES - Great Scott Tree Service, Inc. has identified additional hourly services found in City Tree Maintenance Contracts and has provided them below for the City of Rosemead's consideration. SERVICE TYPE UNIT OST Senior Tree Trimmer Hour Tree Trimmer Hour 1$135.00 125.00 Grounds person Hour 115.00 Attachment F Mariposa Tree Management, Inc. Proposal Tree Maintenance Services RFP No. 2024-24 July 24th2024 I, 1 4 lta �P. •� • Tel 800.794.9458 / Fax 626.960.8477 6232 Santos Diaz Street, Irwindale, CA91702 www.mariposo-ca.com CA Contractors License #1061455 C61/D49, C27, C31, A it '(fJ MARIPOSA TREE MANAGEMENT• A R 1 P 0 S A E M A N A G E M E N T, 1 N C July 241^ 2024 ATTN: Chris Camacho City of Rosemead 8838 East Valley Blvd Rosemead, California 91770 ccamacho@dtyofrosemead.org Dear Chris, Mariposa Tree Management would like to thank you for the opportunity to submit a proposal for your Tree Maintenance Services. For more than 40 years, Mariposa Tree Management has provided clients throughout Southern California with expert tree care. Here is why we would be the best solution for you: • Specialized Eiq)erdw - In December 2019, our company expanded its Tree Division by branching off from our parent company, Mariposa Landscapes. This specialization allows us to provide arboreal expertise that is unmatched by our competitors. • Decades of ExWence - Our team of more than 50 qualified experts has provided tree trimming to numerous cities, counties, businesses, and residences. Whether pruning an avenue of palms, saving a heritage tree, or providing cleanup after a storm, Mariposa has seen it all and can handle even the most challenging situations. • Personal Service - Our clients choose Mariposa because of the personal attention we provide - in other words, you will not be "just a number." We pride ourselves on responsive, responsible and professional work. We have thoroughly reviewed the RFP, draft agreements, all addenda, and all site conditions for this project. Our price reflects all the necessary labor, equipment, and materials needed to perform this work. Our proposal is valid for 90 days after the RFP submittal date. All work Will be performed in strict accordance With the specifications of the RFP. All information submitted with this proposal is true and correct. Please reach out to our VP of Operations Dennis Jones at (626) 890-0164 Ed. 329 or dennis@mariposa-ca.com with any questions. We look forward to being the successful contractor and working with you to make the City of Rosemead's urban forests a source of pride for its residents, staff, and Visitors. Submitted, Dennis Jones, retary &Vice President of Operations 6232 Santos Dlaz Street, Irwindale, CA 91702 / 800.794,9458 / FAX 626.960.8477 Web: www.mariposa-caxom / Instagram: MariposaTmManagemant CalAornla Contractors LlcenaeN1061455 C61/D49, C27, C31 A Safety . Teamwork . Cuaay . Integrity TitlePage..........................................................................................................01 Statement of Understanding.............................................................................02 Tableof Contents.............................................................................................03 Section 1 - Approach & Scope of Work............................................................04 Project Understanding & Methodology............................................04 ServicesProvided...........................................................................05 Information Management................................................................10 Quality Control Program.................................................................13 CustomerService...........................................................................16 Section 2 - Project Team, Key Personnel & Resumes....................................20 Organization & Staffing...................................................................20 Subcontractors................................................................................24 Equipment.......................................................................................25 Section 3 - Company Qualilficaitons................................................................30 Company Profile & Background......................................................30 Licensing.........................................................................................32 Section 4 - Client References..........................................................................34 Section 5 & 6 - Insurance & Addenda..............................................................37 CostProposal..................................................................................................39 NegativeHistory ..............................................................................................18 WhyMariposa?...............................................................................................42 Licenses & Certifications.................................................................................44 Section 1 - Approach & Scope of Work Work Plan, Operational Processes & Timeline Mariposa's success stems from our ability to follow stated work plans and processes in both normal day-to-day work or in case of emergency. At Mariposa we believe that providing high quality services requires proper planning, safety policies that are enforced, and multi -tiered training geared for both the individual and team levels. When we receive a notice of award our operations staff immediately start the reconnaissance and planning needed to complete each project and prepare for any specific needs that project might require. Once our staff have completed their planning, scheduling, and other preparation tasks, they will submit it to your assigned representative for approval. Upon approval our operations staff will follow the workflow processes outlined below in order to ensure that we deliver the highest quality results for you! CLIENT SUBMITS WORK ORDER -Operations staff receive external work orders and prepare internal work orders -Client notifies our Emergency Response Supervisor NORMAL WORKFLOW PROCESS -Local resident notifications are sentout -Traffic control measures are prepared lll� WORK PLANNED -Foreman receives orders -Work site inspections conducted -job site and safety briefings performed -Crew performs work following the industry's best practices and procedures -Safety procedures and policies are adhered to .Cleanup operations are conducted EMERGENCY RESPONSE PROCESS •• .O PERFORMED -Supervisor notifies and -Foreman conducts site -Crew conducts clean up dispatches work crew inspection, safety and job operations -Supervisor generates and briefing -Foreman submits completed submits work orderto Foreman -Crew performs work work order -Foreman submits completed work orders Inventory management staff update CIS -Inventories and Work Histories -Administrative staff prepare and submit invoices for billing -Inventory Management staff update GIS inventory and work histories -Account Manager reviews work orders and prepares invoices -Invoices are submitted to client for billing. Services Provided 1W Tree Planting & Young Tree Care Purchasing & Storage Our account managers are thoroughly experienced in the tree purchasing process. We have long-standing relationships with numerous nurseries across Southern California which allows us to access trees from multiple resource points. When needed, clients can also store trees at our main yard in Irwindale. Planting Our highly -trained tree workers are adept at planting container grown trees. Using proven planting methods and procedures, we can maintain high survivability rates for your young trees. All newly planted trees come with a 90-day warranty. Ensuring proper root barrier installation and adherence to urban forestry methods and best practices is of utmost importance to prevent future problems for clients. Young Tree Care Mariposa takes every precaution to ensure young trees grow into healthy and structurally -sound adults. Using proven sapling -training methods, we can increase the strength of young trees, and increase productivity of the best branches. This process includes removing dead, broken, weak, ordiseased MARIPOSA TREE MANAGEMENT branches and selecting and promoting the growth of a "central leader," as well as selecting the lowest permanent branch, the main "scaffolding" branches, and removing their competitors. Lastly, we regularly prune temporary branches to maintain health and reduce competition for nutrients and water. '� MARIPOSA TREE MANAGEMENT Pruning Services A eryearsof urban forest anagement for clients around outhern California, Mariposa has in-depth pruning experience and knows how to match the right technique for the right tree. • Prune to Raise - Raise the canopies of trees for vehicular and pedestrian access. • Prune for Structure - Provide proper clearances for trees in their youth, in order to reduce hazards as they grow and age. This method is the most cost-effective means of pruning available. This method addresses trees with a strong central leader by reducing or removing co -dominant stems. • Prune to Clean - Remove dead, diseased, and hazardous branches from a tree's canopy. • Prune to Thin - Perform a cleaning and remove overcrowded branches. This method is used to provide light penetration and reduce wind resistance within the canopy. No more than 25 percent of live foliage should be removed during any single thinning cycle. • Prune to Reduce - Reduce the size of the trees that have been thinned repeatedly over many years. This method can also be used to reduce the overall stress on a tree due to recent root cuttings or disruptions. • Prune Palms - Remove hazardous and messy frond fruit, seeds, and dead or dying fronds. Tree Maintenance inspection Mariposa Tree Management's certified arborists and tree workers have years of experience in detecting hazards in trees throughout the urban environment and nearby forests. Ourcrews aretrained to observeand report potential hazards while they perform their duties. Many times, physical defects in trees are not visible from the ground and can only be seen once aloft. Our climbers and bucket operators are trained to look for defects and immediately report hazards to their supervisor. If we locate a urgent hazard, we follow up with our designated city point of contact as soon as possible. Hazard Tree Analysis We deliver comprehensive hazard tree analysis and consulting services. These services include detailed reports on which trees are affected, their risk assessment, and our recommended course of action. Cabling & Bracing Mariposa Tree Management provides expert cabling and bracing services to help reduce the risk of a tree's branches and stems from breaking. We use the latest cables and equipment, as well as pre -deployment testing. IPOSA TREE MANAGEMENT Foliar and Pesticide Treatments We are proud to employ certified applicators to provide expert services to our clients. Our applicators are trained to ensure proper safety procedures and correct application methods are used to maintain the health of your urban forest. Vj MARIPOSA TREE MANAGEMENT Tree Removal Mariposa Tree Management offers complete tree removal services from start to finish. Our highly -trained and safety -oriented tree care experts will designate a work area, provide traffic control, use the latest safety equipment, cut the tree, and haul away the debris. Stump Removal We use the latest equipmentto provide eitherfull stump removal orstump grinding services. Debris Hauling Providing safe and clean environments throughout the tree care process is very important to us at Mariposa. Using our chippers, loaders, containers, and utility dump trucks, hauling away debris from the work site is fast and efficient. As part of our waste disposal service we ensure that green -waste, and anything else that can be recycled, is taken to the proper facilities. Urban Forest Management Weed Abatement Mariposa Tree Management offers complete weed abatement services. We are proud to employ certified applicators who are trained to mix and apply herbicides and pesticides that will reduce and remove unwanted vegetation. Non -Native Vegetation Removal Non-native and invasive species tend to grow fast and can be difficult to remove once established. Mariposa Tree Management is proud to provide removal of these threats to your urban forest. We also specialize in treating the area to reduce the ability of unwanted plant species to return. We ensure that our employees are careful to remove the plants according toyour specifications. Fire Clearance Fire Return Intervals in Southern California are an increased risk for clients across the region. Mariposa Tree Management is committed to reducing fire hazards by providing pruning and removal services along right of ways and roadways, which prevents wildfires from jumping to an adjacent area. We ensure that proper clearances and distances are maintained in order to reduce a fire's intensity and ability to spread. MARIPOSA TREE MANAOEMENT4�* Landscape Demolition Removing unwanted debris and clearing your landscape in preparation foryour next project can be a big task. We provide skilled staff and the latest equipment to handle landscape demolition in even the most difficult situations. From tree removal to yard debris to landscape demolition to hauling, we provide complete and safe services to our clients. MARIPOSA TREE MANAGEMENT CLIENT TREE INVENTORY London plane 29.4% Chinese elm 16.9% Mexican fan palm 153% Camphor tree 7.6% Coastal live oak 6.7% Red Iron bark 5.2% Stump only 5.0% Jacaranda 4.8% Douglas fir 4.7% • Redwood 4.5% Information Management Mariposa Tree Management leverages the latest urban forestry management technology and software. "Tree Plotter" allows us to manage all of our client's information and property details in one easy -to -access location. The software program creates and manages tree inventories, conducts statistical analysis and provides reports for our clients. Each client receives their own personal user account login, which provides visibility into their inventory, reports, and maps of their trees. The Tree Plotter software also allows us to create work orders, assign them to Mariposa's arborist crew leaders, and maintain an updated work history for a specific client inventory. This delivers maximum transparency for both contractor and client, providing easy access to all aspects of inventory, from creation to billing. 4* MARIPOSA TREE MANAGEMENT Inventory Management Software heTree Plotter inventory management program provides Mari posaTree Management with the ability to create and manage an internal roster of clients and their information. The client information table allows us to enter company names, project manager or point of contact information, property addresses, phone numbers, email addresses, and billing information. Whether our clients have a single property, or multiple locations to inventory, we can create a "Client Site' profile for each one. This allows us to manage the inventories, work orders, and billing for each property separately. A "Client Site" is a point on our CIS Mapping software that represents a client's property. After creating a client site, we can add client information, billing information, inventory trees, create work orders, create invoices for billing, and once the work is completed, we can update work histories for every tree. MARIPOSA TREE MANAGEMENT INVENTORY 4* MARIPOSA TREE MANAGEMENT Expert Services Day Service Crew Mariposa Tree Management is capable of providing a tree crew on a rental basis to meet the needs of our clients who may require additional tree maintenance services that are not on the normal schedule and not considered emergency work. One crew consists of a chipper truck, chipper, one aerial lift truck and the crew members assigned to each. Emergency Services Mariposa Tree Management always has a 24-hour emergency response crew ready to deploy in case of a client emergency. Our emergency response process begins once we get a client call. At that time, we immediately dispatch our crew, create a work order, inspect the work site, complete the job, perform a follow-up inspection, and invoice the client. Tree Watering We provide tree -watering services to many clients using one of two methods:1) A one- man crew operates a water truck to water trees along specified routes, or 2) A one- man crew wears a backpack and follows a route on -foot to reach trees that are not easily accessible by vehicle. h\ U MARIPOSA TREE MANAGEMENT Quality Assurance Program 3rocess Quality Control Commitment to Quality Service It is our goal to provide professional tree care services with an emphasis on results - what we as a contractor, and ultimately city management will be judged by. It is our goal to provide professional results that adhere to the intended desires outlined in the specifications of work. We intend to provide clean and well- maintained trees that make both city staff and residents proud. Documentation Before the actual start of contract work, our staff will ensure that all necessary documents and insurances are submitted and approved by the city. Throughout the life of the contract, we will maintain and update all records and documentation, and provide details upon request. Scheduling Before the first Mariposa Tree Management employee starts work, a detailed schedule will be submitted to the designated point of contact for approval. The schedule will include all approved tree care activities for the fiscal year. We will be ready to start work once we have received confirmation that the schedule has been approved. Supervisory Methods Every stage of our operations has supervisory involvement. Our highly trained Foremen are responsible for their crew and work site. Our Field Supervisors are responsible for conducting work site inspections. Our Account Managers are responsible for overall oversite of contract administration and client communications. Our Operations Manager is responsible for oversight of all MARIPOSA TREE MANAGEMENT operations and maintaining the operations schedule. Our Division Manager ensures that our operations, account management, inventory management, estimating, and sales departments are all performing to Mariposa Tree Management's high standards. Using this system, we have proven very efficient and capable of providing the highest quality services to our clients. V3 MARIPOSA TREE MANAGEMENT Arboriculture Expertise Certified Arborist Services Mariposa Tree Management Inc. is proud to employ several highly experienced Certified Arborists, Tree Risk Assessment Qualified Arborists, and Arborist Consultants. Our arborists will follow all guidelines specified in the RFp, to provide timely and accurate reports at the city's request. Tree Planting and Care Young trees require significant attention and resources. All planting and young tree care operations will follow the ANSI 300 guidelines, and the services provided section of this proposal. Inventory Management Program Using the latestin urbanforest management software, Mariposa will ensure accurate and up-to-date accounting of the city's urban forest inventory. MARIPOSA TREE MANAGEMENT---- Customer Service Program Providing outstanding service starts with communication. Mariposa Tree Management staff are trained and experienced to provide excellent customer service to our clients. Our account managers act as liaisons between the city's designated contract manager, our company, and the general public. Ensuring a clear line of communication at all times between everyone involved in tree maintenance operations allows us to perform our work while minimizing any inconvenience to local residents. The account manager assigned to the project will have direct communication with the city representative. Mariposa Tree Management will ensure that this manager can communicate clearly and be knowledgeable in urban forestry operations. These methods combined with instant communications via 24-hour telephone monitoring, two-way radios, cellular phones, or fax will ensure a quick response to any maintenance concerns. MARIPOSA TREE MANAGEMENT Public Safety & Communication he safety of the public and our employees is of paramount importance to Mariposa Tree Management. All work sites will have proper signage, high -visibility clothing, lighting, and designated safety coordination personnel to ensure the safety and well- being of everyone involved. Local Resident Notification Informing local residents of upcoming work is critical. Mariposa uses pamphlets and door hangers to notify local landowners of any upcoming scheduled operations and to share our company's contact information. Before any operation begins, we use traffic control signage and cones to inform residents of our scheduled work at least 72 hours in advance. Traffic Control Traffic control procedures will be set-up in accordance with city safety and permitting policies and guidelines. Mariposa Tree Management employees will ensure normal flow of traffic over public roads. High visibility signage, cones, and reflective clothing will be used following city, state, and company safety requirements. Unless work sites are completely barricaded, a designated safety watchperson will always coordinate pedestrian and vehicular traffic through the area, while work operations are in progress. Complaints Mariposa's communication policies keep resident complaints to a minimum. However, any complaints received from either city officials or residents are handled by our supervisors directly. Accidents In the rare event of an accident, Mariposa has an established accident reporting system and training program for all employees. Every vehicle is equipped with personal injury, vehicle accident, and property damage reports. In the case of an accident all employees use their provided forms to gather and report all information to management, any affected residents, and city officials. Emergency Communication All communications will be routed through our main office and dispatch center in Irwindale. A 24-hour, toll -free phone number will be provided to the city for emergency calls. We also use other forms of communication, such as email, two-way radios, and cellular phones. Our response times will exceed the city's expectations. MARIPOSA TREE MANAGEMENT Environmental Protection Mariposa Tree Management crews will follow all required laws and regulations concerning storm water management and national pollutant discharge elimination regulations. Our staff will also adhere to all city, state, and federal best management practices concerning cleaning, waste disposal, and landscaping. Urban Lumber Recycling Our green waste recycling program involves species identification and sorting, converting waste into mulch, and recycling of mulch for use in future landscape operations. In the event that certain species, or specific trees are identified as urban lumber, those trees are cut to current timber harvesting specifications and donated to interested parties. Mariposa Tree Management adheres to AB939, and is fulling committed to landfill diversion. Green Initiatives Mariposa Tree Management actively promotes a "green" environment and energy conservation methods and philosophies. With tree management, we advise clients on optimum water usage for their urban forest. We have also transitioned to a majority hybrid vehicle fleet and equipment. Our offices minimize paper usage and participate in recycling. Ell Wildlife Protection Plan Urban forestry operations pose many risks to wildlife, including noise, habitat disruption, and vehicular accidents on roads and trails. At Mariposa Tree Management, it is our goal to provide the best service while also protecting wildlife and wildlife habitats that we encounter. Procedures and Training Mariposa Manager Dennis Jones is a Certified Wildlife Protector. His knowledge and expertise are shared with every employee on a daily basis, but most importantly he instructs all personnel on the following proper wildlife protection procedures as part of our quarterly training operations. Step 1. Awareness. All Mariposa employees are trained to visually inspect every work site for signs of wildlife. Taking a few moments to look around the site for nests, dens, droppings, footprints, and animals themselves is part of every crew's initial set-up procedure. Step 2. Reporting. If signs of wildlife are found at any time during our crew's operation, they are instructed to report it to the onsite foreman, and if necessary, to their field supervisor. Step 3. Isolation. W hen a wildlife habitat is located, our crews are trained to maintain their distance and work around the MARIPOSA TREE MANAGEMENT location so as not to disturb the creature or its home. Step 4. Expert Guidance. As part of our foreman's daily preparation, the contact information to local animal control centers are recorded and maintained to guarantee quick and easy expert assistance. Our staff and crews are also trained and experienced in working with wildlife biologists during mating, and nesting seasonsto identify specific animal species and habitats. Using the guidance of the wildlife biologist, our crews have been able to complete their urban forestry tasks,while also protecting wildlife habitat during critical seasons. Section 2 - Project Team, Key Personnel & Resumes The management and crew at Mariposa Tree Management have more than 100 years of combined experience in urban forestry operations, customer service, account management, and inventory technology. In addition to our vast experience in the field, our staff has completed numerous certifications, courses and training in urban forestry, and natural resources education. These include degrees from educational organizations accredited by the International Society of Arborists, the Society of American Foresters and the International Society ofArborists. Our team leverages years of experience working with its major clients, including the cities of San Marino, Moorpark, Los Angeles, Burbank, and Palmdale, as well as the counties of Los Angeles, San Bernardino, and Ventura when managing client relations. Mariposa Tree Management has mastered efficient, detail -oriented relations in every aspect of these contracts, including coordinating with city officials, generating work orders, managing inventories, completing tree work operations, and processing records for accounting. Since its start, our tree division has completed more than 1,000 contracts ranging in value between $500 and $2.S million. Over the past three years, Mariposa Tree Management teams have successfully completed contracts with Palm Springs, Pasadena, Los Angeles County, and Caltrans which were comparative in size and complexity to the requested services included in this proposal. These contracts included urban forestry operations with the following tasks: customer service, account management, inventory management, trimming, pruning, removals, planting, and arboricultural consultations. All these projects have been completed successfully. The contacts and qualifications of the Mariposa Tree Management staff members primarily responsible for providing services and support for this contract are detailed below. RIPOSA TREE MANAGEMENT INC. Dennis Jones, Vice President of Operations • Roles: Supervision, Scheduling, Billing, Consultation, and Customer Support • Assigned for duration of project • Relevant work experience: 20 years in this capacity • BS Degree in Urban Forestry from Cal Poly San Luis Obispo • Certified Arborist WE-5700A • TCIA Certified Tree Care Safety Professional #00843 (CTSP) • Qualified Applicators License QAL 108771, Categories B, C, & F • Tree Risk Assessment Qualified (TRAQ) International Society of Arboriculture • Wildlife Protector Certification from the Wildlife Training Institute. #821 • ISA Municipal Specialist • Notary Public Brandon Williamson, Account & Inventory Manager • Roles: Work Site Evaluations, Develop Project Proposals, Manage Tree Inventories, Work Orders, and Work Histories • Assigned for duration of project • Relevant Work History: 5 years in the tree care industry • AAS Degree in Natural Resource Technology- Forest Resources from Mt. Hood Community College, Gresham Oregon • ISA Certified Arborhst WE-13968A • ISA Tree Risk Assessment Qualified TRAQ • Certified Natural Resource Technician (MHCC) • TCIA Certified Ground Operations Specialist • OSHA 30 Certified • Notary Public Raul Aparicio, Account & Fleet Manager • Roles: Supervision, Scheduling, Billing, Consultation, and Customer Support • Assigned for duration of project • Relevant work experience: 10 years in this capacity • TCIA Tree Climber Specialist • TCIA Certified Ground Operations Specialist • Certified Traffic Control Technician (ATSSA) • OSHA 10 Certified MARIPOSA TREE MANAGEMENT IN Alejandro Padilla, Field Supervisor_ • Roles: Supervision, Scheduling, Billing, Consultation, and Customer Support • Assigned for duration of project • Rekwantwork wq)erience: 15 years in this capacity • ISA Certified Arborist • TCIA Tree Climber Specialist • TCIA Certified Ground Operations Specialist Edgar Hernandez, Field Supervisor • Roles: Supervision, Scheduling, Billing, Consultation, and Customer Support • Assigned for duration of project • Ral varaworkexperience: 15 years in this capacity • ISA Certified Tree Worker Specialist • TCIA Tree Climber Specialist • TCIA Certified Ground Operations Specialist Evan Erickson, Foreman & Inventory Technician • Roles: Crew leadership, Safety management, Tree Trimming & Removals, Gis/Gps Tree Inventory Mapping • Assigned for duration of project • Relevantworke>(perience:5 years in this capacity • ISA Certified Arborist • TCIA Certified Ground Operations Specialist • CPR Certified V9 MARIPOSA TREE MANAGEMENT Employee Training Mariposa Tree Management provides a complete training program. Our goal is to enable our employees to progress to higher levels of pay and rank by acquiring specialized knowledge about tree maintenance. By providing training to all our workers, we become more efficient as a whole and provide better results for our customers. Currently our training program involves learning in three areas: Instruction, Safety, and Practical Knowledge. We run a robust new -hire training program. We currently employ four Line Clearance Certified Personnel, and CPR & First Aid Training and EHAP certifications are maintained for all employees. In addition to our new -hire training program, our supervisors also conduct regular training sessions. These sessions include instructing and evaluating foremen and crews on safety and current techniques of equipment operation, maintenance practices, chemicals, and fertilizers. Additional topics of training are listed below. Chipper Safety and Operation Chain Saw Safety and Operation Pruning Techniques Aerial Lift Safety and Operation Loader Safety and Operation Safe Driving Tactics • Safe Small Equipment Operation Traffic Control Safety and Techniques Tree I.D. (General and Account Specific) Fertilizer Use and Application Chemicals: Herbicides, Fungicides, Insecticides Aerial Rescue Emergency Situations • Planting Techniques • Arboricultural Injuries Subcontractors Iw Subcontractors Mariposa Does Not Wish to Utilize Subcontractors and This Time 24 MARIPOSA TREE MANAGEMENT Equipment Availability Equipment & Fleet Mariposa Tree Management maintains a state-of-the-art fleet of vehicles and tree trimming equipment. In addition to numerous chainsaws and other small pieces of equipment, the following pages contain a list of our major vehicles and large equipment. Equipment Breakdowns We have a fleet maintenance division that is responsible for the care of all vehicles in our fleet. In the case of breakdowns, we have a mobile mechanic equipped with a vehicle outfitted with the tools and equipment to perform immediate repairs in order to keep our crews working with minimal downtimes. In the case of a catastrophic equipment breakdown where our in-house mechanics are unable to perform an on - site repair, we contract for roadside assistance to all our vehicles, which provides tow services to our preferred certified repair shop. Emission Control Plan The majority of the Mariposa Tree Management vehicle fleet and equipment is powered by environmentally -friendly sources. We are an eco-conscience company and use every operations expansion to incorporate green practices as much as possible. Mariposa works with all its clients to assure optimum water usage in their forests. We are also committed to continuing to improve on our transition to new eco-friendly equipment as technology improves. We are also diligent in our fleet maintenance in order to ensure that our older equipment is kept at optimal conditions. Doing so dramatically reduces their emissions and their impact on the environment. Inspections and Certifications All our vehicles and equipment are inspected according to industry best practices. Aerial lift truck inspections and other registrations have been attached at the end of this Document. 1364 %V;) MARIPOSA TREE MANAGEMENT ---- Equipment Availability AERIAL LIFT TRUCKS (12) A-617 - 2019 Freightliner M2106 -------------------------------------- A-618 - -------------------------------------- 2019 Freightliner M2106 A-549 - 2018 Freightliner M2106 --------------------------------------- A-567 - 2018 Freightliner M2106 --------------------------------------- A-480 ............................. - 2015 Ford F-750 A-481 ----------------------------- - 2015 Ford F-750 A-462 - 2013 Ford F750 --------------------------- A-426 - 2012 Ford Bucket Truck --------------------------------------- A-35S - 2011 Ford Bucket Truck -------------------------------------- A-315-2008 International Bucket Truck ------------------------------------------------- A-668 ---------------------------------------- - 2020 Freightliner M2107 A-668 --------------- - 2020 Freightliner M2106 ------------------------- ROLL-OFF TRUCKS WITH CONTAINER (4) A-632 - -------------------------------- 2019 PeterbiIt 348 A-430 - Freightliner114SD -------------------------------- A-265 ----------------------------------------------- - 2007 Freightliner CL120 Roll Off A-661 - ------------------------------------- 2020 Freightliner 114SD UTILITY DUMP TRUCKS (9) A-595-20181suzu NRR ----------------------------- A-581 - 2018 Freightliner M2106 ------------------------------------- A-585 - 2018 Freightliner M2106 --------------------------------------- A-566 - 2017 Isuzu NRR ----------------------------- A-471 - 2015 Ford F-750 Chipper Dump ------------------------------------------------ A-472 - 2015 Ford F-750 Chipper Dump ----------------------------------------------- A-479 - 2015 Ford CHIPPER DUMP F-750 ------------------------------------------------- A-371-20121suzu NPR Crew Dump -------------------------------------------- A-375 - 2011 Ford F-750 Chipper Dump ------------------------------------------------ 0 1111111111rr MARIPOSA TREE MANAGEMENT ARTICULATING WHEEL & SKID STEER LOADERS (4) H-E-107 - 2019 Caterpillar 908M ----------------------------------- -- H--E-83 - 2015 Caterpillar 908H2 --------------------------------- --- HE-53 - 2007 Bobcat S220 Turbo ----------------------------------- ----- HE-46 - 2006 Bobcat S220 Turbo - ------------------------------------- --- STUMP CUTTERS (3) HE-92 - 2017 Vermeer SC852 ----------------------------------- M-316 Honda 337-13H --------------------------- E-39 - 2007 Carlton7500 ------------------------------ CHIPPERS (9) E-68 - 2018 Vermeer BC1S00 ----------------------------------- E-69 -------------------------------------- - 2018 Vermeer BC1800XL E-67 -------- - 2017 Vermeer BC1500 --------------------------- E-64 -------------------------------------- - 2015 Vermeer BC1800XL E-65 -------------------------------------- - 2015 Vermeer BC1800XL E-62 -------------------------------------- - 2014 Vermeer BC1800XL E-56 -------------------------------------- - 2013 Vermeer BC1800XL E-57 -------------------------------------- - 2013 Vermeer BC1800XL E-49 -------------------------------------- - 2011 Vermeer BC1800XL CREW TRUCKS & VEHICLES (13) A-653 - 2019 Chevrolet Silverado 250OHD -------------------------------------------------- A-539 - 2017 Chevrolet 2500H D Four-Dok U p - ------------------------------------- ----- or ------------Pic------- A-475 - 2014 Chevrolet 3/4 Ton Stake -Extra Cab ---------------------------------------------------------- A-477 --2015-Chevrolet--3/4-Ton--Double------b --------------------------------------Ca -- A-478 - 2015 Chevrolet 3/4 Ton Double Cab ----------------------------------------------------- A-48-8 -- 2015 Chevrolet 3/4 Ton Double Cab -------------------------------------------------- - A-464 - 2014 Chevrolet 3/4 Ton Extra Cab A-374 - 2012 Chevrolet 3/4 Ton Extra Cab -------------------------------------------------- A-344 - 2011 Chevrolet 3/4 Ton Extra Cab - -- - - - - ------------------------- A-652 - 2020 Toyota Tacoma ----------------------------------- A-655 - 2020 Toyota Tacoma ----------------------------------- A-535 - 2017 Toyota Pri us ------------------------------- A-411 - 2013 Toyota Prius I1 U Company Organization Company Profile & Organization Principal Parties Mariposa Tree Management is owned by Terry Noriega. The company is governed by three principal parties: Terry Noriega (President), Dennis Jones (Secretary & Vice President of Operations), Antonio Valenzuela (Chief Financial Officer). The principal point of contact for this project will be Dennis Jones. He can be reached at 626-890-0164 and dennis@mariposa-ca.com. He works out of the main Mariposa Tree Management Office in Irwindale. organizational Chart Antonio Valenzuela Chief Financial officer Soul Ruiz, Corporate EDavid Munoz, Fleet Manager Resources Manager Jennifer Ting, Payroll Brandon Huang, Human Theresa Lu Controller Resources Terry Noriega, President Brandon Account Alex Del Valle Risk&Safety Williamson & Cis Inventory Manager Management Dennis Jones Secretary & VP of Operations Raul Aparicio Account& Manager Fleet u Operations Organizational Chart Organization Mariposa Operations Office Locations The Mariposa operational office in Irwindale will have primary responsibility for managing this account. The location of the corporate office and operational offices and work yards are listed below. ' , r.' ►.: •6232 Santos Diaz Street, Irwindale, Ca 91702 -Phone: (626) 960-0196 / Fax: (626) 960-8477 Opersda-a Office & Work Yard •4790 East Los Angeles Avenue, Somis California 93066 •Phone:(805)386-4140 OpeMonel Office & WorkYard •1107 East Walnut Avenue, Santa Ana California 92701 -Phone: (714) 352-2297 Main Operational Office & WorkYard •15529 Arrow Highway, Irwindale California 91706 -Phone: (626) 960-0397 Operational Office & Work Yard •11093 Almond Avenue, Fontana California 92337 -Phone: (909) 429-2546 Operational Office & Work Yard •1650 West 130th Street, Gardena California •Phone:(626)960-0196 MARIPOSA TREE MANAOEMENT4(ffl Section 3 - Company Qualifications History For more than 40 years, Mariposa Tree Management has provided cities and counties throughout Southern California with expert tree care. Our company has more than 50 highly -trained and qualified personnel, 40 of whom are certifi ed tree care employees. Mariposa Tree Management began In 1977 as part of Mariposa Landscapes. The firm began by performing custom residential and small commercial landscape maintenance and installations. After five years of growth, Mariposa expanded into public works maintenance operations. In the 1980s, we officially launched a public works installation department and a tree division. In 1989 we expanded again and created our tree division. We expanded our tree division and consolidated our cerdW Arbodsts and into the newly incorporated, "Mariposa Tree Management'. Our company provides tree maintenance services for a variety of municipal clients and commercial developments, providing all types of tree care, from installation to maintenance to removal. See our "Services Provided" section for more about our breadth of services. Throughout the years, Mariposa Tree Management ownership has remained the same. We do not hold a controlling or financial interest in any other organization and are not owned by any other person or organization. 40 ffl MARIPOSA TREE MANAGEMENT Financial Condition Mariposa Tree Management has been capable of meeting all financial obligations for more than 40 years. Our company has experienced continued growth and its parent company, Mariposa Landscapes, has shown continued expansion by opening locations in Santa Ana, Somis, and Palm Desert. We have not in the past and are not currently fi ling for bankruptcy. We do not have any pending litigation. Our offices are open and operating at full capacity. We do not have any pending mergers. Specialized Tree Care Mariposa Tree Management is set apart from the competition by providing comprehensive consulting services in addition to expert tree care. Our ability to provide such excellent service is due to our crews of highly -trained, safety -oriented, certified arborists and tree workers. Our staff receives the latest training in arboriculture methods, techniques, and software systems. Our specialized consulting services include the following: Urban Forest Management Planning, Tree Evaluations, Inventory Management, Risk Assessments, Hazard Reports, Tree Appraisals, and Insect and Disease Control Recommendations. Our clients trust us with their most valued trees and stands of urban forest. See Section 3 of this report for more information about our specialized operational processes and the difference they make for our clients. Geographic Coverage Our base in Irwindale, California provides a central location for servicing Los Angeles, Orange, Riverside, San Bernardino, and Ventura counties. From the Glendale, Arizona offices of Mariposa Landscapes, we also serve all of Madcopa County. MARIPOSA TREE MANAOEMENT4Cffl Licenses and Certifications Company Details President: Terry Noriega California Corporation: C4311511 California Employer ID:123-SS13-7 Date of Incorporation: December 17, 2019 Accreditation Mariposa Landscapes received accreditation from the Tree Care Industry Association (TCIA) in 2012, becoming one of the few accredited tree care companies in California. In 2020, the accreditation was transferred to Mariposa Tree Management. This accreditation involves a thorough audit process of procedures in the following areas: 1.Consumer Satisfaction 2.Best Business Practices 3.Business Ethics 4.Employee Training S.Safety 6.Quality 7.Industry Standards B.Arborist Certification 9.Insurance Coverage 10.Work Estimates and Specification V_ MARIPOSA TREE MANAGEMENT Minority Business Enterprise Mariposa Tree Management is proud to be certified as a Minority Business Enterprise with the City of Los Angeles as of April 16, 2020 (MBE Certification #20000326, expiring April 20, 2025). The Women and Minority Business Enterprise Clearing House has audited and verified our eligibility as an MBE pursuant to the California Public Utilities Commission General Order 156. Our EEO/Affirmative Action Plan is currently approved by the Office of Contract Compliance pursuant to Los Angeles Administrative Code Section 10.8 et seci and is on file with this office. This plan will expire in 2021. The County of Los Angeles Office of Affirmative Action Compliance has certified Mariposa Tree Management as an eligible participant in the county of Los Angeles Local Business Enterprise (LBE) Program and has a registration date of April 1, 2020. ADDITIONAL LICENSES & CERTIFICATES Contractors State License: - - ---------------------- 1061455 C-27, A, C-61/D-49 ------------------- ------------------------------ QApplicators License: --------ualified------------------------------------------------------------------------------------------------- 103864 ABCDEFH Pest Control Advisor License: ------------------------------------------- 74416 ABCDEG --------------------------------------- Pest Control Business License: ----------------------------------------------- 30977 Irwindale Business-License:-- -------------------------------------------------- 000538 -------------------------------------------------------- Supplier Clearinghouse MBE: ------------------------------------------------------------------------------------ 20000326 LA County LBE (LABAVN #): ------------------------------------------------- 106243 ------------------------------------------------------------ LA CO. Agricultural Pest Control: 1000279 Ce- - - rtified - - A-rbo-rist:- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - W E-1182A - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - DIR No. 1000551767 Copies of Licenses and certifications not induded in this rfp can be provided upon request.. Section 4 - Client References t Mariposa Tree Management Inc., we pride ourselves on excellent diets , service. The contact information for many of our current tree maintenance clients is %listed below. We provide most or all of the following services for these municipalities: tree pruning, tree removal, GIS mapping, arborist surveys, palm pruning, tree planting, plant healthcare services, hazard tree analysis, tree watering, emergency services during normal business hours and on a 24-hour basis. Learn more about the services we provide in Section 3. CITY OF THOUSAND OAKS Contact: Chris Meske 805-376-5090 CMeske@toaks.org 1993 Rancho Conejo Blvd. Thousand Oaks, Ca 91320 Tree Maintenance Services April 2015 to present CITY OF BURBANK Contact: Mike Del Campo 818-238-5343 mdelcampo@burbankca.gov 150 North 3rd Street, Burbank Ca 91502 Tree Maintenance Services October 2016 to 2022 CITY OF LAWNDALE Contact: Johnny Calderon 310-973-3263 jcaideron@lawndalecity.org 4722 Manhattan Beach Blvd. Lawndale Ca. 90260 Tree Maintenance Services Date: 2022 CITY OF SAN MARINO Contact: Lora Hall 626-429-0360 [hall@SanMarinoCA.gov 2200 Huntington Drive San Marino, Ca 91108 Tree Maintenance Services July 2014 to present CITY OF TEMECULA Contact: Stacy Fox 951-308-6306 stacy.fox@temeculaca.gov 41000 Main Street, Temecula Ca 92590 Tree Maintenance Services 2021 to present CITY OF SANTA BARBARA Contact: Nathan Slack 805-564-5592 nslack@SantaBarbraCA.gov 630 Garden St. Santa Barbara Ca. 93101 Tree Maintenance Services 2021 to 2022 CITY OF BURBANK Parks and Recreation Department Administration 150 N. Third Street, Burbank, CA 91502 www.burbankca.gov Letter of Reference April 27th, 2021 To Whom It May Concern: Mariposa Tree Management (formerly Mariposa Landscapes) has successfully performed $2.2 million dollars of contracted tree pruning, removals & planting for the City of Burbank since 2016. Primarily Mariposa maintains our scheduled grid pruning work and high demand pruning or removal service requests. In addition to this annual work, they have favorably completed large scale tree removal and replacement projects throughout some of our main arterial and commercial areas. They facilitate, design, and handle their own traffic control, obtaining the necessary permits for lane closures and encroachment permits. Any residential complaints have been resolved promptly and professionally. The communication and relationship with their crews and City staff/inspectors has been excellent. Overall, Mariposa is responsive to the City of Burbank's needs and maintains a professional relationship throughout their staff. I would recommend Mariposa Tree Management for tree services for other jurisdictions. Respectfully Submitted, Mike del Campo Landscape & Forestry Services Superintendent City of Burbank Parks and Recreation MDelCamuo@burbankca.gov Eli Hi Dennis MAR IP Testimonials The work has been great, and the crews are doing a great job overall. This was a ma project, with tons of complex work. It's impossible to do something of this size and ni few hiccups along the way. Your whole team has been very professional and very re: Please let Raul know that he has done a great job managing this project and we are with the work. Thanks Nathan Slack Urban Forest Superintendent CITY OF SANTA BARBARA, P&R (805) 564-5592 1 nslack@SantaBarbaraCA.gov Good afternoon, I wanted to send an email to let you know how Mathew has been an absolute pleasure to work with. With him as our person of contact it really helped to streamline our arboricultural operation. With him at the lead we have had very little to no problems with any facet of the work. From work requests, to changes in work, to invoicing, it was much more effective and efficient than it had been previously. He even helped when we had any questions related to Tree Plotter. He is professional, dedicated, caring and a great representative of your company. He is the kind of person that anyone would want to be a part of their operation both personally and professionally. You really have a good one in him. A very valuable asset for sure! Evan Armstrong Inspector Urban Grounds and Green Spaces City of Palmdale - Public Works - Maintenance 39110 3rd Street East Palmdale, Ca. 93550 Office: (661) 267-5332 Fax: (661) 267-5309 www.cityofpalmdale.org Section 5 & 6 - Insurance & Addenda Section 5 & 6 Mariposa will comply with all requirements outlined in the standard city contract and insurance requirements. Mariposa acknowledges all addenda issued by the City. 37 98 COSTPROPOSAL RFP. NO 2024-24 COSTPROPOSAL The undersigned proposes to furnish all materials, supplies, equipment and/or services set forth herein, subject to all conditions outlined in the RFP, at prices indicated below. All applicable services include cleanup and disposal. Tree Pruning (by Grid) Price per tree to Prune by Grid (4 Year Tree Grid Pruning Option) $ 77.00 Grid tree pruning is based on tree pruning in pre -designed districts, or grids on a set cycle and includes all trees (small, medium and large -sized.) Trees are not excluded from the Grid. Price per tree to Prune by Grid (3 Year Tree Grid Pruning Option) $ 75.00 Grid tree pruning is based on tree pruning in pre -designed districts, or grids on a set cycle and includes all trees (small, medium and large -sized.) Trees are not excluded from the Grid. Tree Pruning (by Block) Price per tree to Prune by Block $ 145.00 Block tree pruning consists of pruning trees along a block segment or "run" as designated by the City. This is different from "Grid Pruning" where all trees are prune (small, medium and large -sized) within a grid or district. Aesthetic or Service Request Pruning 55.00 0" - 6" Diameter Standard Height $ 7" - 12" Diameter Standard Height $ 110.00 13" - 18" Diameter Standard Height $ 165.00 19" - 24" Diameter Standard Height $ 220.00 25" - 30" Diameter Standard Height $ 275.00 31" - 36" Diameter Standard Height $ 330.00 36"+ Diameter Standard Height $ 330.00 Crown Raise/Clearance Prune Hardwood tree 0" - 6" Diameter Standard Height $ 45.00 7" - 12" Diameter Standard Height $ 55.00 13" - 18" Diameter Standard Height $ 65.00 19" - 24" Diameter Standard Height $. 75.00 25" - 30" Diameter Standard Height $ 85.00 3 1 " - 36" Diameter Standard Height $ 95.00 36"+ Diameter Standard Height $. 105.00 Palm Tree Trimming: Prune Date Palm (Phoenix spp.) $ 270.00 Clean Trunk for Date Palm (Phoenix spp.) per linear foot $ 35.00 Prune Fan Palm (Washingtonia spp.) $ 80.00 COSTPROPOSAL RFP. NO 2024-24 Clean Trunk for Fan Palm (Washingtonia spp.) per linear foot $ 22.00 Prune all other Palm Species $ 75.00 Tree Removal — (per inch) Tree & Stump removal per dia. inch 0-24" dbh $ 42.00 Tree & Stump removal per dia. inch over 25" dbh $ 52.00 Stump grinding per stump diameter inch at grade $ 20.00 Tree Planting — (per tree) Tree planting includes tree, stakes, ties, and labor. 15-gallon tree $ 185.00 24-inch box tree $ 440.00 36-inch box tree $ 1,150.00 Tree Watering (per hour) Watering of young trees includes water truck & operator -per hour $ 97.00 Milling Cost — (per board foot) 21.00 Milling Lumber per Board Foot $ Root Pruning — (per linear foot) 30.00 Per foot of roots pruned $ Root Barrier Installation — (per linear foot) 30.00 Per foot of root barrier installed $ General Labor Rates — (per man hour) 97.00 3-man crew with equipment $ Day Rate Service Crew - (per man hour) Boom truck per eight (8) hour day to include a chip body, low decibel chipper, 1 Sr. Tree Trimmer, 1 Trimmer & 97.00 1 Ground person $ Specialty Equipment Hourly Rate — (per hour) 225.00 Crane $ 95-foot aerial tower $ 200.00 Loader or Bobcat $ 150.00 Emergency Services — (per hour) Emergency response services per man hour: During normal business hours (Mon -Fri 7am to 4pm) $ 110.00 After hours, weekends &/or holidays $ 125.00 General Arborists Services — (ner hour) Unit Price in Figures Written Arborist Reports $ 150.00 COSTPROPOSAL RFP. NO 2024-24 $ 175.00 Resitograph testing Ground Penetrating Radar $ 200.00 Air spade Services $ 150.00 Fumigation Services $ 175.00 Fertilization Services $ 150.00 Level 1, 2 and 3 Risk Assessments $ 150.00 Soil Testing / Soil enhancements $ 150.00 Citywide tree risk survey (Per Tree) $ 3.00 GPS Tree Inventory — (oer 1000 tree sited Cost per 1000 tree sites collected including vacant sites $ 3,000.00 PLANT HEALTH CARE SERVICES 2.00 Tree Canopy Spraying from ground level per diameter inch $ Tree Canopy Spraying from aerial tower per diameter inch $ 4.00 Description: Foliar hydraulic spraying of recommended material.) Insecticide or Fungicide Trunk Banding per diameter inch $ 5.00 Description: Trunk spray of recommended material. PGR Trunk Banding per diameter inch $ 2.00 Description: Trunk spray of recommended material to regulate plant growth. Insecticide or PGR Soil Application (Cambistat) per diameter inch $ 4.00 Description: Recommended insecticide soil injection or drench material to regulate plant growth. Insecticide or Fungicide Soil Application per diameter inch $ 2.00 Description: Soil applied drench of recommended material. Soil Injection Fertilization per diameter inch $ 3.00 Description: Soil applied injection of recommended material. Soil Drenching Fertilization per diameter inch $ 2.00 Description: Soil application of recommended material. Trunk Injection (Insecticide/Miticide) per diameter inch $ 5.00 Description: Trunk injected recommended material. Trunk Injection (Fungicide) per diameter inch $ 4.00 Description: Trunk injected recommended material. Trunk Injection (Insecticide & Fungicide Combo) per diameter inch $ 10.00 Description: Combination of one-time trunk injection of two recommended materials. Avermectin Class Insecticide Injection per diameter inch $ 7.00 Description: Recommended trunk injection of Emamectin benzoate active ingredient Why Mariposa? Why Mariposa? osa? Unique Service oviding tree management services to municipal clients like the County of Los Angeles and the cities of Santa Monica, Pasadena, San Marino, Thousand Oaks and Palmdale takes significant experience. We succeed for these clients by providing a unique service: The power of a massive landscape companywith the care of a specialized arborist. Big Arborist Power Inventory management software Cooperative purchasing & contract piggybacking State -of -the art equipment Deep roster of crewmembers Small Arborist Service Personal relationships 24/7 responsiveness Expert & specialized certifications Competitive pricing Client -specific tree care Ia\ u 9 MARIPOSA TREE MANAGEMENT Client Success For more than 30 years, Mariposa Tree Management has provided cities and counties throughout Southern California with expert tree care. Our company has more than 50 highly -trained and qualified personnel, 40 of whom are certified tree care employees. See Proposed Staffing Section for more details on our company and team of experts. Founded in 1977 as Mariposa Landscapes, our tree division, Mariposa Tree Management, was spun -off in 2019 to provide the specialized urban forestry services our clients value. Since its start, our tree division has completed more than 1,000 contracts ranging in value from $500 to $2.5 million. Over the past three years, Mariposa Tree Management supervisors and crews have provided tree management for numerous municipalities and businesses, including the cities of San Marino, Moorpark, Los Angeles, Burbank, and Palmdale. We have also worked with the counties of Los Angeles, San Bernardino, and Ventura. Our staff provided effi client service and excellent attention -to -detail for all aspects of these contracts, including coordinating with city officials, generating work orders, managing inventories, completing tree work operations, and processing records for accounting. While as a division of Mariposa Landscapes, our supervisors and crews have also successfully completed significantly -sized, complex contracts with Palm Springs, Pasadena, Los Angeles County, and Caltrans. These contracts included every aspect of urban forestry operations, including customer service, account management, inventory management, trimming, pruning, removals, planting, and Arboricultural consultations. 2 IPOSA TREE MANAGEMENT Licenses and Certifications �• • The International Saricn at Arboriculture CONTRACTORS dCa STATE LICENSE BOARD ,......... ACTIVE LICENSE u naaa a..a _—.._1061455 CORP ISA Certified Arborist Municipal Speclalistle r.,,. MARIPOSA TREE MANAGEMENT INC wx...nag. �mn.a rAArn,Yu w.u.vw. eAw.na vgwcuu. unm..�wn .eywemeun mm.n xo.aan..n muuue. W ean.w c.nperer,n..agymm n. Re gSACreYNulms (oavY The International Society of Arboriculture Hoed) Anrounm Tub q)aak�,.,7x� X.F ft Clelemhl ISA Certified Arborist Utility Specialist® al s� u+ Innrms isA u"irm ArL uriq Sp wliv�rr on ngoimnmo maup, annunwuw .minlnor of rtk.w [ompuluin m+,madl m q m: I sA cmbimmg Cn,mcil INTERNATIONAL SOCIETY Of ARBORICU'LI UM TREE RISK ASSESSMENT QUALIFICATION Liens M. Joms limvss.n.�..ehlF •• np•kxM n:. rcyweenw+m•xaN,da+l!�g ehe tnre.n.nm.i. I d Arhm. Jnrt.. rl. �, herds rc.mw:d .. KA T,,, Uk A.+ewmnr Q"s & 477,,\ m.. .. CSIA349 C27 A r .w..m 12/31 /2021 A Mariposa Tree.ifanugement Irwindale, CA /g en+Mndgvbe rrcrCwelMasgn d,..onan far: Varipaw Tre Vanagmeal has maimaineddcardired sianu in goal u.dmg since ZZI"012. This anvial.dmradfloHan eernfrcure a rand Mn, 1213112024. vnnw,e!. w:l a+t. rn. ara. sw.aa+ti.Yx,.,.. The International Society of Arboriculture Mp XnW)'Amaxm tM Za�ar x.F.�smcuean ISA Certified Tree Worker Climber Specialist' By mv.611y,M�ng ISA Cmi fief Tm SAA C N'Mv OimM SgzYn mM1glr nm ayowemn lnm,¢l,JW....imnn•ot.ana m.wew.a..00wne+m we I�art„g RpThe International Society ofArboriculture • t,�maAon �anres �1lilliamson i I��+Famof 4rtCNcmu1 ISA Certified Afborist !zj NY„�'++hllYartlmyl4ACm�iel A aami6—eymmnow. �nM,fAem...®smaumm.,. or irm wnmarnom.. S.Iw.m nY �x I5A 1'mYmullnf COu0ra1 A&B Aak CerdfieclTreecare Safety Professional 7nis aearTs that 1lC/D7flei ✓,llef�raa!�aerS _ haslmwheCihe4dasM . CeR1l1e0 t,tt Cme Safety Ro/ebr,roi hom the free Core Oltlu474ssoc7mion ,mmNaam ,.uN� TC �� MPAR1M@.T OF PL.1'..^—' ML- iA T`I N alp r UCENaWm�GR1RICAT'ANrYIOGPAN PCA AngIQA RMJ,L HRL1 c9mentoa ^Ows t.iewsG .. _ LICENSEM74416 FXPIRES,.IZO 2t121 Cat0gories: ABCDEG isaoetl: Inr2m TERRY L NORIEGA 6232 SANT03 DIAS ST IF;MMNDIALE. CA B1702 45 The International Society of Arboriculture Ilmcr Aminmm mx r&wEox �%aees �lU�llamr �r IIxF ttFe ('rctlrntml ISA Tree Risk Assessment Qualification® Pr mca,rt.lb m�s ISA rim a1�F n.,R,mml pn;nmlm.m;rw� rtgvimornn W^u8d EemonmrtM Nan�nml afnhrvw vmDRricia+x v�N Iym..ISA (.mkm�.ras r.Umal vayre. av James CenifiedTreecare Safety Professional (Vwver `(-6fhvit 1t has ortariMtirc snrtas M Cefp Tree [we saleµ' pl "Ww from"t, Cme Il-k-vy gbh mx .� TCTA OEPARTVENr OPPESTKGCEALGU nQN d/�r llC[MSWOtOERTl1IUT+pM MOORA\h � (S I'' QA L I]V.11L11R 0 Ai%X.ATOR tY� n sr LICENSE W. 1038" EXPIRES: 12I31=21 Categories ABCDEFM IS41.ea 1flr2m TERRY L NORIEPA e2n S,Wrog DIA3 5 OWINDALE CA 91702 j"*7%-�$N1j it s.a.1�...`x .. ram.. r.� .v.a.. I.w...�. w�., m c. w�.Y .,� •.,ter. MARIROSA TREE MANAGEMENT INC<aj SUPPLLER CLE.4RLFGHOIISE CERMFIC4TE OF ELIGIBILTTT CERTIFICATION EDIPIRATION DATE: May 21, 2023 The Supplier Cleasinglioou for the Utility supplier Diversity Program of the California Pibhc Utilities Commission hereby oeeifies that it has atsd0ed and verified the eligibility of Mariposa Tree Management Ilse Minority Bnsluess Enterprise 0IBE1 pmstmot to Commission Getteml Ord. 156. and the terms and condemns stipulated m the Vmficafim Appheatioa Package. This Certificate shall be valid only with the Clearinghouse seal affixed hereto. Ehgibd:ry must 6<mnvuived at s0 times, and renewed xithiv 30 days of airy changes m oxturshap or cmtroL Failtve m comply may result to a denial of eligibility. The Ckannghm,, may taomider cernficaboo if it is detesmmed that Such sums was obtamed by tale, misleadwg or im'orrect mfomution. Decenificanm may Deem if any venficmoo cnteriw mtndet which eligibility was awarded lain becomes invalid due to Commission mlmg. The Ckarmghme may .quest addttiaml informanm or cmdmt no- site visits during the term of v.ifxabon to verify eligibility. Thar eemficataen is valid only for the period that the above firm remains eligible as determircd by the Clumngharse. Utility companies may direct inquiries coocereing this Certificate to the Clearigehme at (SOD) 359.7998 in Lin Angel.. t"OA\ :00003:6 DETER111CaTIONDATE:.Ver11.:020 CALIFORNIA DEPARTMENT OF PESTICIDE REGULATION 10011 STREET SACRAMENTO, CALIFORNIA 95814 ISSUED: Mash 08, 2023 EXPIRES: December 31, 2024 Mailing Adhere: MARIPOSA TREE MAN, 6232 SANTOS DIAZ ST IRWINDALE, CA 91702 mm Pest Control Business - Main LICENSE LWENSP. NO. 45362 Invalid if insurance andtor qualified due. POSA TREE MANAGEMENT, INC. ARROW HWY DALE, CA 91706 POST THIS LICENSE PROMINENTLY IN PUBLIC VIEW TRANSFERABLE -ANY CHANGE IN OWNERSHIP REQUIRES ANEW M A R t P O S A T R E E M A N A G E M E N T, I N C NOTICE OF ACTION BY UNANIMOUS WRITTEN CONSENT OF DIRECTOR OF MARIPOSA TREE MANAGEMENT, INC. A CAUFORNIA CORPORATION The actions as set forth herein were taken and were effective October 11, 2021 pursuant to Articles V through Article VI Section 5 of the Bylaws of the corporation. Terry Noriega, sole director of MARIPOSA TREE MANAGEMENT, INC., a California Corporation, acted as chairman of the meeting and Dennis Jones, acted as Secretary of the meeting. The minutes of the last meeting of the Board of Directors held on October 11, 2021 were approved as read. On motions duly made and seconded, the following resolutions were adopted: Resolved, that the Officers of corporation shall have full power and authority to be the signatory and sign bids on behalf of the corporation There being no further business to come before the Board of Directors which would require its ratification or approval, the above actions are approved as evidence by the signatures below. Executed October 11, 2021 NDenn Jon s, Secretary ATTEST: Terry NoT'ega, Direc TEL 800 • 794 • 9458 • FAX 626 • 960 • 8477 • www.MorlposaTreeMonogement.com 6232 SANTOS DIAZ STREET, IRWINDALE, CA 91702 . CA CONTRACTORS LICENSE #1061455 C61/D49. C27, C31, A SAFETY • TEAMWORK • QUALITY • INTEGRITY State of California Secretary of State CERTIFICATE OF STATUS ENTITY NAME: MARIPOSA TREE MANAGEMENT, INC. FILE NUMBER: C4311511 FORMATION DATE: 08/26/2019 TYPE: DOMESTIC CORPORATION JURISDICTION: CALIFORNIA STATUS: ACTIVE (GOOD STANDING) I, ALEX PADILLA, Secretary of State of the State of California, hereby certify: The records of this office indicate the entity is authorized to exercise all of its powers, rights'and privileges in the State of California. No information is available from this office regarding the financial condition, business activities or practices of the entity. IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this day of March 03, 2020. QQ"Zgk-�' - ALEX PADILLA Secretary of State FSB AIP-25 (REV OV2019) Contractor Information Legal Entity Name Mariposa Tree Management Inc. Legal Entity Type Corporation Status Active Registration Number PW-LR-1000551767 Registration effective date 07/01/22 Registration expiration date 06/30/25 Mailing Address 6232 Santos Diaz St Irwindale 91702 CA United States of America Physical Add. 6232 Santos Diaz St Irwindale 91702 CA United States of Amenca Email Address jennifer.ting@manposa-ca.com Trade Name/DBA License Number (s) CSLB1061455 Legal Entity Information Corporation Entity Number: Federal Employment Identification Number: Agency for Service: Agent of Service Name: Agent of Service Mailing Address: President Name: Vice President Name: Treasurer Name: Secretary Name: CEO Name: Worker's Compensation Registration History Effective Date Expiration Date 01/10/20 06/30/22 07/01/22 06/30/25 C4311511 843100405 Terry Nonega 6232 Santos Diaz Street Irwindale 91702 CA United States of America Terry Nodega Do you lease employees through Professional Employer Organization (PEO)?,. Please provide your current worker's compensation insurance information below: PEO PEO PEO PEO lnfonnationName Phone Email Insured by Cartier Policy Holder Name: Insurance Carrier: Policy Number: Inception date: Expiration Date: No Mariposa Tree Management Inc. Alaska National Insurance Company 22D WS 12057 04/01/22 04/01/23 ACt7/eDti' CERTIFICATE OF LIABILITY INSURANCE DATE (Mon DD YYYY) D2,D9/2D23 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endDrsement. A statement on this certificate does not confer rights to the certificate holder in lieu of Such endorsement(S). PRODUCER FEDERATED MUTUAL INSURANCE COMPANY HOME OFFICE: P.O. BOX 328 NNAAM1E CT CLIENT CONTACT CENTER PHONE (AIC, No, Ea):888-333-0949 FAX lac, Ni 507-4464664 E-MAIL ADDRESS: CUENTCONTACTCENTER FEDINS.COM OWATONNA, MN 55060 INSURERS AFFORDING COVERAGE NMCN INSURER A: FEDERATED SERVICE INSURANCE COMPANY 28304 INSURED 171-235-5 INSURER B: INSURER C: MARIPOSA TREE MANAGEMENT INC 6232 SANTOS DIAZ ST I RWI NDALE, CA 91702-3267 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:0 REVISION NUMBER: 0 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL S BR pOLK:Y NUMBER OLICV EFF POLICY E%P UNITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE ❑X OCCUR N N 6069499 04/01/2023 04/01/2024 EACH OCCURRENCE $1,000,000 DAMAOETOFren JENTED PREMISES $100,000 MED E%P(My one person) EXCLUDED PERSONA. &ADV INJURY $1,0D0i GEN L AGGREGATE LIMIT APPLIES PER: X POLICY �R, ❑ LOC ECT OTHER: GENERAL AGGREGATE 2 PRODUCTS & COMPIOP ACC $2,ODD,DOO AOWNEDAUTOS AUTOMOBILE LIABILITY JANY AUTO ONLY HIREDAUrOS ONNLY]ASCH&PULED AUTN{)W NOD N N 6069M 04/01/2023 04/01/2024 EaME14 SINGLE LIMIT $1,000,OOD BODILY INJURY (Per Person) BODILY INJURY(Per Aeddenq ROPERTY Alai A X UMBRELLA UAB EXCESS LIAB XOCCOOUSSROO CLAIMS -MADE N N 60695W 04/01/2023 D4/01/2024 EACH OCCURRENCE $1OOD0,000 AGGREGATE $10,000,000 DED I RETENTION WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETORIPARTNERI EXECUTIVE OFFICERIMEMBER EXCLUDED? I Mandatory in Hi It yes, describe under DESCRIPTION OF OPERATIONS below N/A PER STATUTE I THEN E.I. EACH ACCIDENT E.L DISEASE EA EMPLOYEE E.L DISEASE - POLICY OMIT DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Addi4onel Remake Sdbedule, mey be atbrAed it more apace is required) THIS COPY IS NOT TO BE REPRODUCED FOR ISSUANCE OF CERTIFICATES. CERTIFICATE HOLDER CANCELLATION A CERTIFICATE HAS BEEN FILED WITH EACH OF YOUR 0 0 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELJIN CERTIFICATE HOLDERS. BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERE ACCORDANCE WITH THE POLICY PROVISIONS. ALTHORIZED REPRESENTATIVE // kuL C 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD ACORb CERTIFICATE OF LIABILITY INSURANCE 16,�3/23/2023 °ATE INMIDOYYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endomement(s). PRODUCER Venbrook Insurance Services 6320 Canoga Avenue, 12th Floor Woodland Hills, CA 91367 www.venbrook.com CA Lic No. OD80832 CONTACT NAME: Windy West PHONE 818-598-8941 FAX o -NAIL ADDRESS: VJVJest VeObrOok.COm INSUR S AFFORDING COVERAGE NAIC0 INSURERA: Alaska National Insurance Company 38733 INSURED Mariposa Tree Management, Inc. 6232 Santos Diaz St. Irwindale CA 91702 INSURERS: NsuRERc: INSURERD: NSURER E: NSURERF: COVERAGES CERTIFICATE NUMBER: 73542054 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR RMulCOMMERCIAL TYPEOFINSURANCE ADDL SUBR PODCYNUMBER MOUCYEFF M UCYEXP IAMBS GENERAL LIABILITY CLAIMS -MADE ❑OCCUR EACH OCCURRENCE $ PAMAGE ToREMISES E.Eoccuirence $ MED UP (Anyone r. $ PERSONAL$ ADV INJURY $ GENT AGGREGATE UMIT APPLIES PER: POLICY ❑ PECT RO- ❑ LOC J OTHER. GENERALAGGREGATE $ PRODUCTS - COMP/OP AGO $ $ AUTOMOBILE AkBILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON-OMED AUTOS ONLY AUTOS ONLY COMBINED SINGLE UMIT Ea amiden $ BODILY INJURY (Per person) $ BODILY INJURY(Per amidenl) $ PROPERTY DAMAGE fPer acdeenl $ $ UMBRELLAUAB EXCESS UAB OCCUR CLAIMS -MADE EACHOCCURRENCE $ H AGGREGATE $ DIED RETENTION $ $ A WOR RS COMPENSATION AND EMPLOYERS! UABIUTY YIN ANYPROPRIETOR/PARTNERIEXECUTIVE OFFICERMIEMBEREXCLUDED9 ❑Y (Maafalory in NH) If DyS6 describe under ESRI PTION OF OPERATIONS below NIA 23D WS 12057 4/1/2023 4/1/2024 sinruTE ERH E.L EACH ACCIDENT $1 000000 E.L. DISEASE - EA EMPLOYEE $1,000,000 EL DISEASE -POLICY LIMIT $1 000000 DESCRIPTION OF OPERATIONS I LOCATIONS / VENCLES (ACORD 101, Addkbnal Remarks Schedule, may be attached X more space is required) Proof of Insurance CERTIFICATE HOLDER CANCELLATION Maripposa Landscapes, Inc. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 15529 Arrow Highway ACCORDANCE WITH THE POLICY PROVISIONS. Irwindale CA 91706 AUTHORIZED REPRESENTATIVE 'I\ j, W Windy West 01988.2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD 73542054 1 23-24 WC - MTM I Windy Nest 1 3/23/2023 3:42:02 PM (PST) I Page 1 of 1 Attachment G North Star Land Care Proposal � 3 NORTH STAR L A N D C A R E City of Rosemead Request for Proposal Tree Management Services S E�M F O 9 orl- 'NCORPORATf0��9 July 24, 2024 NORTHSTARLANDCARE.COM (562) 674-3076 LIC# 1034669 DIR# 1000046611 TABLE OF CONTENTS 1. Cover Letter 3 .......^~~~'..~.^~..~—~~~.^.~~~~.~~.^~~~—~~~—_~� 4 I. StatennentofOua|dicadons..—....—....^~.~~'.~~~'~~~~'~..~—^~~~—. S J. Ucensing.~...—....—~..~^~~~~_~~~,—~~~,,,,~~_^,,~~~~~~~_~~ 7 4. Work Statement S. Quality Control Plan ................................................................................................................. 8 6. Training/Green waste/Planting ............................................................................................ 13 14 7. StafDng.~..—...--~~~~..~.~^^~~~~—~.~~~'—~~~~.~.~.~.—^~.~~ l7 8. Equiprnent—..........—~~~~^..~~~—~~~~.—.~..,_—~~~,^^~~~,_, 9. information Management/ Tree Database ......................................................................... Zl 10.Refe*ences24 .........~~~~~^..~~~'..~~~~~~~.~~~~~~~~~~.^^~. NORTH ^~''`'` L A N D C A8E C its of Rosemaad MS F.. Yell" Rb-d. Rmcmcad, CA 91770 KL: Ircc Management Services Due: Wednesday, July 24, 2024, at 10:30 a.m. NORNST A M0c A a 9 North Star Land Care ('North Star") is delighted to submit a proposal in response to the City of Rosemead's Citywide Tree Maintenance Services Request for Proposal. Our proposal will showcase our extensive experience in providing similar services to numerous neighboring cities. including San Gabriel, El Monte. Lynwood. Huntington Park and Los Angeles County. With our depth of resources, exceptional skills. new equipment. and expertise, we are Confident that we can provide the City of Rosemead with top-notch professional tree maintenance services. Our team has thoroughly reviewed and comprehended the terms and conditions outlined in this RFP. We lave also ensured that we meet all the minimum requirements and have provided responses to each of these requirements to the best of our abilities, with no exceptions. North Star's management team has a track record of working with numcmus cities throughout Southern California since 1994. Our contractor license, #1034669 specializes in Class C61049 (Tree Service) and Class C27 (Landscaping) is set to expire 113112026. Additionally, we are registered and qualified with the DIR (1000056611). North Star is insured and bonded and will obtain a City of Rosemead business license. At North Star, we arc committed to developing enduring partnerships with agencies that prioritize and demand quality, precision, efficiency, and integrity. We achieve this by leveraging our extensive experience. employing skilled in -louse arborists, deploying dedicated staff who utilize approved equipment to ensure top-quality tree maintenance, providing effective employee training. delivering strong field leadership, and offering competitive pricing that helps our clients stay within their budgets. We possess a comprehensive understanding of the city and its specific tree-rclated requirements, and we are well-equipped to meet those needs efficiently and effectively. Assigned contacts for this important project are d follow: Area Manager, Jose A. Martinez, (310) 704-9885 tony(a%northstarlandcare.com Field Manager. Saul Avalos, (562) 594-6971 saul'dmorthstarlandcare.com Office Manager, Jessica Alvarez, (562) 674-3076 jessica,anorthstarlandcare.com As the President of North Star Land Care.1. Jose Antonio Martinez have the official authority to hind our company to the City of Rosemead proposal requests. The Corporate Office is located at 10831 Dowucy Ave., Downey, California, 90241. I am authorized and certify that this proposal being submitted is valid for 120 days. As the Contact person for this proposal, feel free to contact me directly if you have any questions or need further information at (310)704-9885 or tonyn_ northstarlandcare.com. Sincerely, Jose A. Martinez President Z North Star Land Care 10831Iowne_y Avenue Downey, CA 90241 (562)674-3076 info anorthstarlandcare.com STATEMENT OF QUALIFICATIONS North Star has assembled a highly skilled and knowledgeable staff with extensive experience in tree and landscape maintenance. The company's CEO has been in the municipal maintenance industry since 1994, and in 1990, he became one of the youngest certified arborists in the world. The VP of Contract Management has been managing municipal contracts since 2007 and has been instrumental in managing the largest Los Angeles County Tree Company, which procured over 45 maintenance contracts. With such experienced and dedicated leadership, North Star Land Care is well positioned to provide its clients with excellent tree maintenance services. • North Star Land Care is a California Corporation, in business since 2017 • California Contractors License 1034669, Expiration Date 1/31/2026 • Classifications C27, D49 & C61 • Department of Pesticide Regulation Qualified Applicator License #145492 • Federal Tax ID # 82-4619683, current with all taxes and filings with both State and Federal Government • DBA under North Star Landscape • 9 Municipal contracts • $1,000,000 credit line • Bonded • 100% Latino Owned Firm • Over 25 full time employees • ISA Certified Arborist on Staff • California State Licensed Pest Control Applicator • Zero Drug Tolerance Workplace • Many distinguished Business Awards • Fully Insured • Over 25 Modern Vehicles in Fleet • North Star has never in its history been disqualified or have entered any type of litigations with any government agency At North Star Land Care, we are committed to hiring and retaining exceptional employees. Our onboarding process is designed to quickly familiarize new hires with our company culture and provide them with professional training tailored to their specific job classification. By creating a fulfilling work environment, we are able to keep our team motivated and happy, resulting in excellent service and low turnover. 4 LICENSING North Star is a licensed contractor in the State of California (State License #1034669) and holds the C61, D49, and the C27 licenses all in good standing. North Star is a California Corporation without Federal Identification number being 82-4619683. North Star is also registered with the Department of Industrial Relations, registration #1000056611. Also registered with CUPCCA. CONTRACTORS GELCMS iIi or nF1CA De RER=U C3C a STATE LICENSE BOARD l CB+sRq CERrIr1CAi ON PROGRAM e__._.... ACTIVE LICENSE 0 QAL s, . 1034669 CORP CUALIFIED APPLICATOR LICENSE LICENSE 9:145422 EXPIRES:12/3112023 NORTH STAR LAND CARE Categones a Issued 2122l2072 JOSE A MARTINEZ 10831 DOWNEY AVF dam.„ C27. C61 /D49 ® DONMFY, CA 90241 Ew...m 01/31i2026 WWW. CSID Ca GOV =.+ nw uc+rts.rmflWvFnwT to any ecy,csmtxrv. a/tne drMor or Lo�wtKik,rrr. ,Pon tepuest ontractor Information Legal Entity Name NORTH STAR LAND CARE Legal Entity Type Corporation Status Active Registration Number 1000056611 Registration effective date 07/01/22 Registration expiration date 06/30/25 Mailing Address 10831 Downey Avenue Downey 90231 CA United States of America Physical Address Avenue Downey 90231 CA United States WORK STATEMENT Upon the award of the contract, our firm will initiate the tree inventory of the designated area within the current fiscal year. Using a Global Positioning System (GPS) device, we are capable of inventorying anywhere from 200 to 400 tree sites per day, subject to factors such as weather conditions, satellite accessibility, data attributes to be collected, and the number of field collectors. The city will have access to the gathered information, which will be integrated into its Geographical Information System (GIS). The inventory is estimated to encompass roughly 6,000 trees, with the city divided into predetermined districts. With the appropriate data collection criteria and workforce, we anticipate completing the inventory of the entire City in approximately 40 to 60 days. Step 1 Collect, organize, and upload City inventory onto our Database called; 'NS Tree Cloud' Step 2 Report to City of any trees needing immediate attention by Tree contractor our process is as follows (Arborist Services) Week 1 Collect, organize, and upload City inventory onto our Database called; 'NS Tree Cloud' Week 2 Notify Residents that work is scheduled to begin on their streets by passing out City approved door hangers in English and Spanish with City and Company contact information. We will also post City approved 'NO PARKING' signs with work dates. Our tree crew will be assigned a work order and will begin the scheduled tree pruning cycle and work order will be updated at the end of the day. Work history will reflect accurately, and City budget will get instantly updated. City representatives will be able to see the updated tree budget on their provided dashboard. Along with the scheduled tree pruning for the year our company is prepared to have a Special Request crew available to perform unscheduled tree work to help ease resident requests on City Staff. We will also have a dedicated Tree Removal Crew available for city-wide removals with tree stumps removed within 48 hours. All tree stumps will be scheduled for removal once we have notified USA 'Dig Alert'. Emergency Crew staff contact information will be shared with key City Staff in order to provide prompt 24/7 tree emergency response. Every two weeks a billing detail with all work performed will be generated via the NS Tree Cloud database and submitted to the City for review. Once City staff approves the work performed an invoice will be generated and submitted to the City. The tree crew will NOT move from one grid until it is fully completed, once completed they will continue onto the next scheduled grid. CONTROL PLAN DCIUW lb UIC typical technical approach and define quality control plan. However, the technical approach can be modified to meet the needs of the City. PERFORMANCE OF WORK. 1. Daily— Weekly Supervision: a. Report to City representative on an as needed basis; to be determined by City Staff. b. Supervise tree services crew to maintain proper trim patterns. c. Supervise traffic control. d. Report any damages or injuries within one hour of occurrence. e. Respond to any residents'/personnel complaints or questions concerning project. f. Final inspection of tree work to insure proper clean-up on daily basis. g. Maintain daily records of hours worked by each employee and work completed. h. Authorized staff shall meet with the City representative each Friday between 8:30 and 9:00 am, or anytime specified by the City Grounds Supervisor for the purpose of reviewing the week's work, receiving special instructions, and to discuss any problems encountered on the job. Also, North Star shall on each Friday, or as specified by the City, submit to the City (Engineer a weekly copy of daily work reports throughout the term of the contract. In addition, the contractor shall advise the Grounds Supervisor of the following Week's schedule. Daily work records shall be formatted for easy translation in the AGENCY" S Excel program or as directed by city staff. I. Staff will notify the City of any changes in start date of each tree maintenance operations at least 48 hours in advance. Should North Star discontinue work for any reason, the City must be notified immediately as to the rationale behind the shut- down and the restarting date of operations. 2. Work Schedule: a. Staff will start the tree trimming project within ten (10) working days of award of contract or as to be determined by the City. Prior to commencing work, submit and gain approval of a weekly work schedule indicating the order, location, and completion of work based on the information provided by the City representative or Grounds Supervisor. b. Staff will notify the City of the work schedule on a daily and weekly basis. The schedule will be submitted for approval in writing at least 48 hours prior to the commencement of any tree work in the City or as directed by the City representative and Grounds Supervisor. c. Staff must notify residents 72 hours in advance prior to restricting street parking or access to work area and will post "No -Parking" signs with the date of work to be performed including notification of tree trimming on each sign 72 hours in advance of operations. d. Only one job site shall be worked at a time unless specifically approved in advance by the City Inspector or his authorized representative. P,VP e. As soon as notified by the City of award of contract North Star representatives will meet with City Representative to develop a preliminary work schedule for accomplishing the work. Tree trimming schedule will be modified, as necessary, during the course of the contract based on City trimming needs. Tree Work Performed: a. Will be according to the International Society of Arboriculture or National Arborist Association and to the City specifications (see detailed specifications of Request for Proposal). b. Staff will maintain a written log of all complaints including the date, time of occurrence, location, problem, and action to be taken pursuant thereto or reasoning for non -action. Log is to be reviewed by the City representative at the end of each day or as directed by the City. Pictures are to be taken at time of incident. c. Hazardous Tree Notifications: Staff will report to the City Arborist/ Grounds Supervisor of any tree defects or hazardous trees within an hour of notice. d. Any activities found by the City to be unacceptable will be rectified immediately. All other complaints shall be abated within 24 hours of occurrence by North Star. e. North Star will be responsible to see that private property and vehicles at work locations are not endangered or damaged during the course of work. The City authorized representative will serve as mediator between the contractor and resident if property or vehicular damage should occur during the course of work. Sign stands, delineators and/or cones shall be used to identify work site for vehicular and pedestrian safety. f. Staff will exercise precaution as necessary when working adjacent to aerial utilities. In the event that aerial utility wires present a hazard to personnel or others near work site, work is to immediately cease, and the appropriate utility company notified by North Star. g. Sprinkler repair will be made immediately. All North Star Supervisors' trucks are equipped to handle most sprinkler repairs as they occur. h. No hooks, gaffs, spurs, or climbers will be used by anyone employed by North Star for tree trimming. Plants or other material growing on the trees shall be removed at ground level at time of trimming. 4. Wildlife Protection Plan: a. North Star understand the importance of the wildlife protection plan. We currently instruct all of our employees that if they come across any birds, nests, feathers, eggs, etc... they are to stop any tree work immediately and NOT touch or remove it themselves. They have also been instructed to notify their supervisor immediately so that he/she can notify the City officials and make the proper determinations. b. North Star currently has employees certified with the Wildlife Training Institute... after careful research we felt the need to be completely certified as a wildlife protector, in order to address these issues properly and safely. F work in City: Jorth Star will observe all holidays recognized by the City and the City shall provide inspection for a 40-hour work shift (7:00 am to 4:00 pm or as directed by the City) b. Before performing any work at said times, staff shall give written notice to the City so that proper inspection may be provided and so that appropriate noise and lighting standards may be imposed. c. No maintenance functions that generate excess noise which would cause annoyance to residents of the area shall be commenced before 7:00 am. 6. Emergency —On Call Work a. North Star will provide the City with 24-hour emergency phone numbers and names of at least two (2) assigned individuals to be contacted in case of an emergency or call out. b. Staff will respond and begin emergency work/call out within 1 hour and will communicate with assigned City staff of the completion of assigned work via, telephone call, text or email. c. City staff will be immediately notified if any changes in assigned North Star personnel, telephone numbers. Clean -Up & BMP a. North Star shall clean all job sites when work is completed, including the raking of leaves, twigs, etc. from the lawns and parkways and the sweeping of streets. b. Each day's scheduled work shall be completed and cleaned up and under no circumstances shall any brush, leaves, debris or equipment be left on the street overnight unless authorized by the Director, her/his designee, and residents adjacent to equipment are all notified. c. City authorized representative shall be the sole judge as to the adequacy of the clean-up. d. Staff shall fully adhere to the City's BMP practices. e. Temporary Sediment Control shall be utilized to prevent any green -waste material from entering the storm drains. f. Vehicle washing, mechanic or other non -storm or other activities shall be contained within the project site using the right BMPs. g. Staff will adhere to Federal, State, and local requirements for BMPs. 8. Compliance with Laws and Regulations: North Star shall keep employees fully informed of and shall observe and comply with, and shall cause any and all persons employed to observe and comply with, all State, Federal, County and City, laws, ordinances, regulations, orders, and decrees which in any manner affect the conduct of the work. 9. Drug Free Workplace: a. North Star published a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in Contractor's workplace, specifically the job site or location included in this contract, and specifying the actions that will be taken against the employees for violation of such prohibitions. 10 C. lorth Star has established a Drug Free Awareness Program to inform employees bout the dangers of drug abuse in the workplace. North Star's existing policy of maintaining a drug free workplace and the penalties that will be imposed upon employees for drug abuse violations occurring in the workplace. Taking appropriate personnel action against such employee, up to and including termination. 10. Brochure/letter: a. North Star will provide the City a sample brochure "Public Notice of the Tree Trimming Program" for approval before starting any tree work in the City. Once sample brochure has been approved, final draft will be printed and distributed 24 to 48 hours prior to commencing any tree trimming work. A sample copy has been included in this proposal. 11. Photographs: a. North Star will supply the City representative photographs of "Before and After" trimming that is suitable for reproduction if required. b. North Star will supply the City representative photographs of any damages that occur to public and or private property or persons. 12. Disposal of Materials: a. All tree branches produced as a result of North Star's operations will be reduced, reused, recycled, and/or transformed. b. Weight slips or load slips for material removed from the City will be submitted to the City once a month as proof of final disposal to a recycling facility for documenting reusage per AB 939. c. All tree branches chipped and/or mulched shall be made available free of charge to the City. d. Staff operates a fully licensed and permitted Green Waste Transfer & Recycling facility in the County of Riverside and County of Los Angeles. 13. Public Safety/ Traffic Control: a. North Star shall furnish, erect, and maintain such lights, barricades, bridges and other devices as required by the City, State, Federal and County "Public Safety" of the Standard Specifications. Should the City point out the inadequacy of warning devices or should the City approve the location of warning devices, such action shall not relieve North Star of responsibility for public safety, nor abrogate its obligation to furnish and pay for these devices. b. All construction signs to be used on the job site and on the approaches to the job site shall conform to those standards set forth by the State of California, Business and Transportation Agency, Department of Transportation, Manual of Traffic Controls, latest edition and WATCH (Work Area Traffic Control Handbook). c. Barricades shall be effectively reflectorized by having not less than one-half of the top board of the barricade covered with reflectorized sheeting surface or two 3-inch diameter reflector units. All other types of delineators shall have reflectorized sheeting, other reflective surfacing, or 3-inch unit reflectors. 11 kil warning flashers shall be kept in good working order and each flasher shall have ome type of reflective surface. No material or equipment shall be stored where it will interfere with the safe passage of public traffic, and at the end of each day's work and at other times when tree trimming operations are suspended for any reason, North Star shall remove all equipment and other obstructions from that portion of the roadway open for use by the public traffic. f. Spillage resulting from hauling operations along or across any public traveled way shall be removed promptly. g. Whenever North Star's operations require one-way traffic or create a condition hazardous to the public traffic, staff shall provide and station competent flagmen whose sole duties shall consist of directing the movement traffic through or around the work. Staff shall also furnish such flaggers as are necessary to give adequate warning to traffic or public of any dangerous conditions as included in the various bid items. h. Under no circumstances will any City street be closed to thru traffic unless authorized by City official. 14. Customer Service: a. In the forefront of providing great customer service we have Salvador Covarrubias, who holds a Bachelor's Degree in Consumer Affairs, who bring all customer needs to light as he instills the core values of being felt valued and appreciated to all our customers from the public to city staff. North Star believes strong customer service is a foundational pillar to a successful relationship. North Star has highly trained customer service representatives in speaking with the staff on any concerns they might have. All our customer service representatives are very patient and courteous. They have been trained to use the best possible approach to address any concerns or issues that might arise from the staff, administration, City council or the public. At North Star we have customer representatives on the line daily who will answer and respond to any phone or email demands that may arise. At North Star we understand the importance of listening to a resident's complaint while NOT interrupting them while they are always speaking, we are respectful and calm. This will help resolve the issues on hand immediately and efficiently. b. Our protocol is to have complaints resolved within 24 to 48 hours of the incident. Our representatives are trained to specifically handle and resolve damage to any property, both private and public. North Star has the capability to immediately address and dispatch our incidents representative to the incident site to take the proper measurements and take action right away. All repairs should be acceptable to the City, and the private property/resident. 12 TRAINING North Star places great importance on the safety and training of our employees. Upon being hired, all employees are required to attend orientation, where they are made aware of potential hazards on the job site and given a detailed description of their assigned duties. Following orientation, new employees participate in a two -week on -field training program, where they work alongside a field manager to learn day-to-day operations. To further enhance the knowledge and expertise of our employees, North Star provides specialty training twice a year in areas such as CPR, Aerial Rescues, and Traffic Control. Additionally, our Safety Coordinator conducts weekly tailgate meetings, which cover various safety topics and serve as a reminder for all North Star workers to carry out their daily work in the safest possible manner. GREEN WASTE At North Star, we take our responsibility of properly handling green waste seriously. As part of our commitment to sustainability, we account for all green waste collected on a daily basis. Our team breaks down the material type, whether it's logs or chipped material, the grid or maintenance district, and the tons. We then transport this green waste to state -approved recycling facilities to ensure proper disposal. All of this information is meticulously recorded and inputted into our proprietary database, which serves as a reliable repository of all our work completed and green waste records. We understand the importance of transparency and make these records available to our clients upon request or in set intervals, allowing them to see the progress made and the impact of our work on the environment. PLANTING We understand the importance of providing high -quality trees that are well -suited for urban environments. That's why we have established relationships with several trusted tree growers and nurseries to ensure that we can purchase trees that meet our strict standards. Our experienced team carefully selects species that are known to thrive in urban settings, taking into consideration factors such as disease resistance, growth rate, and compatibility with local soil and climate conditions. once the trees are purchased, they are carefully transported to one of our satellite yards located conveniently near the City of Rosemead. Here, they receive proper watering and care to ensure their health and vitality prior to planting. 13 STAFFING North Star takes pride in having a team of over 25 full-time professionals who are experienced and committed to excellence. Our management team is accomplished, and we believe in investing in our employees by providing them with a fulfilling work environment that keeps them motivated. We are proud to have eligible personnel who are members of Laborers' International Union of North America (LiUNA Local 1184). Afmrnmmrd'=onm�d �rbonntlnor &rI irb Arbonel btmunonal 60firiV d arbonfulturr Antrrnauonal t§ourtn of �rbonmUurr Below are brief backgrounds on North Star's management team and key team members. ISA LiUNA! City of Rosemead 14 North Star's Team Jose A. Martinez, President Certified Utility Arborist (WE-1278AU Mr. Martinez has an extensive background in the tree care and landscaping industry, with over 25 years of experience managing Municipal contracts throughout Southern California. He started as a ground -man while attending college and worked his way up to various management roles from field operations, scheduling, and the management of all crews. He has managed over 45 Municipal contracts and inventoried over 12 Municipal Urban forests. Mr. Martinez has also been actively involved in the implementation of a proprietary web -based database that supports the tree inventory. Since 1993, Mr. Martinez has been a Certified Arborist and Utility Specialist under the International Society of Arboriculture (WE-1278AU), making him the youngest Certified Arborist at that time. He is also certified as a Wildlife Protector (#582) with the Wildlife Training Institute. Furthermore, he holds a B.A. in Political Science from Cal Poly San Luis Obispo and has completed over two years of Landscape Architecture and Ornamental Horticulture. Jessica Alvarez Accounting/Human Resources Manager Jessica oversees the day-to-day operations of North Star Land Care's corporate office, with a primary focus on managing Accounting and Human Resources. She plays a crucial role in ensuring that North Star Land Care complies with all Cal OSHA, Federal, and State Labor Law requirements. With more than five years of experience in Accounting and Human Resources, Jessica brings invaluable expertise to the table. Jessica is certified in CPR, First Aid, and BLS Salvador Covarrubias- Business Development, Certified Arborist (WE-15165A) Salvador brings over five years of valuable experience in Customer Service to our team. He holds a bachelor's degree in Consumer Affairs from CAL State Long Beach, which has equipped him with the skills and knowledge necessary to conduct comprehensive market research and identify business opportunities. Salvador plays a vital role in collecting and organizing information within our company database and assists in establishing new bid requirements and effective procedures that enable North Star Land Care to operate more efficiently. Saul Avalos- Field Manager, Certified Arborist (WE-14198A) Saul has more than five years of experience in the Tree Maintenance Industry. As a supervisor of the crew in the field, Saul is responsible for ensuring high levels of productivity, safety, and timely completion of all work to meet or exceed our clients' expectations. His experience in the industry enables him to provide effective leadership to the crew, ensuring that all work is 5161 o the highest standards. Saul has been authorized to act on behalf of North Star, _._a his contributions to our team. Juan R. Contreras- Safety Coordinator, CAL OSHA Certified Juan has over five years of valuable experience in the tree maintenance industry. As a vital member of our team, he is responsible for implementing and overseeing the safety of all North Star Land Care employees. He conducts weekly educational discussions focused on safety, emphasizing the importance of maintaining a secure working environment to prevent injuries and accidents. Juan is committed to ensuring the safety and wellbeing of all our employees and takes proactive steps to achieve that objective. Mario L. Jimenez- Tree Inventory Collector Certified Arborist (WE-14262A) As one of the youngest arborists in the industry, Mario is passionate about his work and has been with North Sta r for four years, gaining extensive experience in collecting and managing our clients' tree inventory. He is an expert in data collection for municipal tree inventories and ensures that the tree data we collect is customized to meet the specific needs of each client. Mario is dedicated to providing effective and accurate tree inventory data, which is critical in ensuring our clients receive the best possible data. Additionally, he provides valuable assistance in the creation of field maps that are necessary for both our crews and clients. Alex Roias- Field Manager, Certified Arborist (WE-9493A) With over fourteen years of experience in the tree maintenance Industry and in Landscape Architecture, Alex has managed over 32 tree maintenance contracts throughout Southern California. Alex also holds a bachelor's degree in graphic design and is an expert in data collection for Municipal tree inventories. Alex is proficient in English and is authorized to act on behalf on North Star. Mario Jimenez Sr, Mechanic 15 Years Industry Experience Christian Serafin, Certified Ground Specialist 5 Years Industry Experience 16 Raul Hernandez, EHAP Certified 15 years Industry Experience Rudy Salazar, Certified Ground Specialist 5 Years Industry Experience lent List to be Assigned to the City of Rosemead DMV Type North Star has more than enough Aerial tower equipment and resources to fulfill our Aerial tower contract obligations with the City of Aerial tower Rosemead in a very professional Aerial tower manner. If additional equipment is Chipper required for the project, we will Chipper source it from our maintenance Chipper facility. Our inventory of equipment is Chipper Truck sufficient to meet all contractual Chipper Truck agreements with our other City Chipper Truck clients. Pickup Truck Pickup Truck Pickup Truck Pickup Truck Rolloff Stump Grinder Registration 2023 FleetlD VIN License# B103 7753 340591-2 B105 151 91475000 B107 2803 59922M3 B108 2819 59929M3 C302 6803 SE651100 C303 6809 SE650571 C304 7271 SE712895 D203 7668 60008M2 D204 1828 083101-13 D205 1830 1835913 PK7 7906 54809J3 PK8 1574 35501X2 PK9 7294 20167A3 PK10 I 1246 3833453 Ralloff I 6614 8564OU1 IS401 I 3065 SE650570 Motor Vechiles/Equipment • 4 Aerial Lift Devices • 3 Chipper Dump Trucks • 1 Stump Grinder • 1 Skip Loader • 1 Roll -off Truck • 2 Brush Chippers • 2 Arrrow boards • 1 One -ton Dump Truck • 1 Small Trailer • 4 Pick Up Trucks • 10 Power chainsaws (large and small) • 6 Pole pruners • 2 Power Extensions 12' chainsaws • 3 Sets of climbing gear • 40 28" Safety cones • Misc. Safety Equipment (Traffic and Pedestrian Signs) -Gloves, Safety Glasses, Hard Hats, Ear Plugs, Safety Vests, Stop & Slow Hand Signs and Safety Flags 17 Osha Compliant North Star offers a comprehensive Vehicle -Mounted Aerial Lift Safety training program through 360 training to ensure the safety of our employees while operating such equipment. This training covers various topics such as vehicle -mounted aerial lift anatomy and identifying potential hazards, including falls, tip-overs, and structural failures. Additionally, the program reviews the proper maintenance and inspection practices to ensure the equipment is in safe and reliable condition. Our training is designed to ensure compliance with OSHA standards, so you can be confident that our team is fully equipped to operate vehicle -mounted aerial lifts safely and efficiently. :ko Tni.ann�o:,M,m.urwo Mm.ee.mx rx,annx.mnmemw.ameexm,. \�7V lif.ac'lNi1I�M[M300 Ru'c.N`.W mR'.1p IM Mario Jurienea Velucl Mounted Aerial Lilt(Bucket Truck) 0,emtm celery vmu i'_#a�Se-- ovovmz3 Year s ean BIT/DOT Maintenance & Safety Inspection Jose Martinez Vrnzle-MwateL Aerial Lik (Bucket buck) 0,ien,or sale" Cuume .y. ,alb _ os�avzazB Y1..m �raa 3Yeare North Star understands the importance of maintaining compliance with regulations related to vehicle safety and maintenance. That's why we conduct regular DOT (Department of Transportation) and BIT (Biennial Inspection of Terminals) inspections on our fleet of vehicles. These inspections ensure that our vehicles are operating safely and efficiently, and that we are in compliance with all applicable regulations. We partner with Betts who perform thorough inspections on each vehicle and takes corrective action as necessary to address any issues identified. By conducting these inspections on a yearly basis, we are able to maintain a safe and compliant fleet that can reliably serve our clients' needs. — Betts' 6+c3 D. neu TRUCK PARTS& SERVICE t 271 am.omr n. C. i onosoo emu ro Py.tat Nib- NO .TM.DWE aab r0: x -5TM.W E W,M .. .1Nnq AR MM, G 9021+31W n—a, G M.1JRq O a % 552407 re VIJk Y36)4Nia [u'.�.ww Wn1Y x.P'AiI Ce+/m Uw nWFII] um xama,: etm r.w nr moo as .eeaE MFAMATpMAL wmae.a M1w' OT0. M...yap Trv[Y yrh t1r1.YAAraarlTm are eqt oar u1 cwa.„o.+n .oeEcrw W ,done naii Y: M.M TMItIep: S94JS .sw..uw•,,. �.rv.e>.,a Tamemwua.a. am uremo axu r.-Mnaw.. .+>o I rrrnr aam Tatal Door.: SSA.zs gmrm aea am �m Pdio By lm riw.Punasenn-Scare epn,p. SO S OBvt@1m PyyA.G 411631m ,REOIT CARr PW Betts' 0 5 •^ micK vnrtcsesemn-E "^�,"� n`.. mr�.d... rim ns w r��� �rrcuc MAINTENANCE — Betts T.ic nvnns'rmcc :gym - P,�oq �� r•n •r cmwrcwo r d � 0 m North Star takes the safety of our employees and the public seriously. That's why we have a comprehensive preventive maintenance program in place to ensure that our vehicles and equipment are always in top condition. We believe that regular maintenance and inspections are essential to prevent breakdowns and ensure the safe operation of our equipment. Our preventive maintenance program includes daily weekly, monthly, and annual inspections of all our vehicles and equipment. During these inspections, we check for any signs of wear and tear, leaks, or other potential issues. Any necessary repairs or replacements are made promptly to ensure that our equipment is always in top working condition. By implementing this preventive maintenance program, we are able to minimize the risk of accidents and ensure that our equipment and vehicles are safe to operate at all times. 19 Fleet Presentation North Star Land Care takes great pride in our commitment to providing the City of Rosemead with the newest and most advanced equipment available in the industry for our tree management operations. As a company dedicated to partnering with government agencies for the long term, we understand the importance of adhering to the strict regulations set forth by the Air Quality Management District. To uphold our responsibility as an extension of the city, we allocate our top line revenue to acquiring state-of-the-art heavy-duty equipment that meets all compliance requirements. We firmly believe in representing the City, its staff, and decision - makers with the highest -quality fleet available. Our commitment to clean air quality equipment reflects our respect for the residents of the cities we represent, as well as our brand and the environment. We are not just a company that works in the City, but one that shops, plays, and resides in it, and we hold ourselves to the highest standards of excellence. 20 ion Management/Tree Database Computer Software System "NS TREE CLOUD" North Star has a proprietary web -based database that is intuitive and exceedingly dependable. Our system provides real-time updates on inventory, work orders, work history, green waste, budget, reports, and GIS mapping through stored shapefiles, making it an optimal solution to the City's requirements. Our system is user-friendly and employs the latest and most innovative technology available, ensuring that it's both efficient and effective. How Inventory Is Collected or Imported? A Certified Arborist will walk the streets carrying a handheld GPS system, creating an Arc View File and inputting information at each tree site for importation into our database. The data collected will include, but is not limited to: address, on address, tree site, tree number, tree species, diameter at breast height (DBH), tree height, canopy radius, parkway, street parking, overhead utility lines, recommended maintenance, visible tree condition, tree health, and tree images. If the City has inventory and work history from prior years, we will store and import that information into our system, making it accessible to both the City and North Star. Important and Detailed Information for Each Site Our system provides precise and current records of every tree being worked on in the City, complete with real-time updates. Each tree is assigned a unique ID, making it distinct within our system. This allows for the printing or exporting of tree sites, work orders, work history, and frequency reports, among other capabilities. By accessing the work history function, you'll have a comprehensive account of each tree's complete history, along with relevant recommendations. Trse Clou NORTH STAR i A y D C A Ii E 21 tabase Agency City staff will have access to view and track work orders, as well as the ability to create work orders to maintain accurate work history records, as is the case when City crews respond to any tree work. City will have ability to upload service request lists onto the database and email their North Star representative. The annual tree budget as well as a running budget is available by logging on to the database. Frequency reports such as green waste are available as well as work orders, billing details, work history, invoicing history, and GIS shapefiles are available upon request. Dashboard On the Dashboard, Agency staff will be able to see their District tree count, with their budget amount,their remaining budget, weather reports to notify of any upcoming inclement weather, and some City tree statistics. Work Orders and Billing Agency staff will be able to create work orders, track them on a live basis, be able to know the progress of that individual job and receive instant progress for that work performed. Our supervisors are equipped with iPads so they may update work orders and update the status of eacn Inoivlaual ioD on a aay-co-aay oasis. Lmre Me Ww\iY[e Sww Nwbn Su�w Mais+, !' Compton College Tree Landcare s,wsw u.em Number of Trees Number of Work order, spent to date: $o i.. 798 208 ieW &Ygl: 22 ecting Norm star is committed to ensuring the accuracy of the City of Rosemead's Urban Forest by collecting and updating all tree data within 12 weeks of the award. We understand the importance of having up-to-date information to properly maintain and manage the trees within the City's urban landscape. Our team is equipped with the latest technology and software to efficiently collect, analyze, and manage the data, ensuring a comprehensive and accurate inventory of the City's trees. Data war ) • •• o t ;• • Grid 7 X T, Ta , uarx,ne: Z`1an 21 O8.--. �j • ,_. • � • Hunnngvn Part • • • �L�Ou�arr>Dar Sryfaoflua 57� • . i WEs* • _ • ccow* -• �ahway5�'f • Dekte 23 Tree Attributes Collected: -Site Location -Botanical Species -Height -DBH -Vacant Sites -Photographs -Visual Condition -Grid Location -Health -OUL -Maintenance -X & Y Coordinates Client References North Star Land Care takes pride in our work and is committed to providing high -quality tree services to our clients. We have had the privilege of working with many satisfied clients throughout our years of operation, including municipalities and school districts. We believe that our commitment to excellence and customer satisfaction is reflected in the long-lasting relationships we have developed with our clients over the years. The following are projects similar to this project in the last 5 years: City of Lynwood • Tree Maintenance Services is currently under contract for $600,000 per year. The contract was acquired in 2019. The contract entails trimming the City's approximately 10,000 trees, categorized into 12 grids, which is performed annually on a pruning schedule. North Star provides tree trimming, tree removal, emergency response, pesticides application, weed abatement, tree risk assessment, and tree planting. • Cynthia Foreman, former Public Works Operations Coordinator (310) 603-0220 Ext. 821 City of Huntington Park • Tree Maintenance Services is currently under contract for $319,000 per year. The contract was acquired in 2018. The contract entails trimming the City's approximately 7,227 trees, categorized into 8 grids, which is performed annually on a pruning schedule. North Star provides tree trimming, tree removal, emergency response, pesticides application, weed abatement, tree risk assessment, and tree planting. • Alvaro Encarnacion, Public Works Supervisor (323) 584-6274 City of Maywood • Tree Maintenance Services is currently under contract for $44,500 per year. The contract was acquired in 2019. The contract entails trimming the City's approximately 2,316 trees, categorized into 5 grids, which is performed annually on a pruning schedule. North Star provides tree trimming, tree removal, emergency response, pesticides application, weed abatement, tree risk assessment, and tree planting. • Jerry Gomez, Public Works Coordinator (323) 562-5706 24 iabriel Tree Maintenance Services is currently under contract for $115,000 per year. The contract was acquired in 2021. The contract entails trimming the City's approximately 8,000 trees, categorized into 10 grids, which is performed annually on a pruning schedule. North Star provides tree trimming, tree removal, emergency response, pesticides application, weed abatement, tree risk assessment, and tree planting. • John Gonzalez, Parks & Facilities Manager (626)308-2878 City of El Monte • Tree Maintenance Services is currently under contract for $250,000 per year. The contract was acquired in 2022. The contract entails trimming the City's approximately 6,000 trees, categorized into 4 grids, which is performed annually on a pruning schedule. North Star provides tree trimming, tree removal, emergency response, pesticides application, weed abatement, tree risk assessment, and tree planting. • Jerry Moreno, Public Works Leader (626)434-6252 City of Hawthorne • Tree Maintenance Services is currently under contract for $294,000 per year. The contract was acquired in 2022. The contract entails trimming the City's approximately 7,000 trees, categorized into 9 grids, which is performed annually on a pruning schedule. North Star provides tree trimming, tree removal, emergency response, pesticides application, weed abatement, tree risk assessment, and tree planting. • Gerardo Duran, Public Works Leader (310)707-8684 Little Lake City School District • Tree Maintenance Services is currently under contract for $150,000 per year. The contract was acquired in 2021. The contract entails trimming the school Districts approximately 7,000 trees, which is divided into 12 schools, which is performed annually on a pruning schedule. North Star provides tree trimming, tree removal, emergency response, pesticides application, weed abatement, tree risk assessment, and tree planting. • Brent Griffen, Director of Maintenance (562)868-8241 Ext. 2280 25 rify of tram w LYNWOOD t OFFICE OF THE �mm;w:nzt lGl CITY MANAGER 11330 awns Road Lynwood CA 90262 JOSEE.OMEIEOTL (310)603-0220a200 August 29, 2019 Subject: Letter of Recommendation To Whom It May Concern, It is with great pleasure that I take this opportunity to provide a recommendation for North Star Land Care. North Star Land Care was selected to provide high quality arborist services to the City of Lynwood. They also specialize in tree disease & insect infestation, citrus nematode, and tree and stump removals. North Star Land Care has and continues to provide high quality service to the Lynwood community. I have observed North Star Land Care's delivery of service to the community with the handling of tree and shrub maintenance as well as the landcare. Their service is professional and efficient. The City of Lynwood and many organizations within the city are grateful to North Star Land Care for supporting community programs. I truly believe that North Star Land Care provides valuable service to the City of Lynwood. Sincerely, Jose Ometeotl City Manager W. d ret�, August 27, 2020 RE: North Star Landcare To Whom It May Concern: I am pleased to provide this letter of recommendation to Tony Martinez for North Star Landcare. North Star has provided excellent customer service, landscaping maintenance, and tree maintenance services for the City of Maywood. We value the relationship we have forged with North Star thus far as we continue to develop our landscaping and tree maintenance programs with them. We are very satisfied with the company's versatility and efficient communication with our staff. Recently, Tony Martinez and 1 have begun working on integrating Maywood's tree data onto North Stars database. If you have any questions, please do not hesitate to contact me at 323-562-5700 Sincerely, 11/'�/ Abel Hernandez Public Works Coordinator City of Maywood 27 3 Public Works Department August 29. 2019 RE: North Star Landcare To Whom It May Concern. I am pleased to provide a letter of recommendation for North Star Landcare. North Star has provide excellent customer service and superior tree tnmming and tree care services We value our relationship and continue to develop our tree program Recently. Tony Martinez and I started working on updating North Stat's database and its integration into our GIS system, This is a clear example of North Star's commitment to our city. If you have any questions, please don t hesitate to contact me at 323-395.1480. Sincerely. Daniel Hernandez. Director of Public Works 6900 Bis11N1 Street Huntington Park, CA 90255 (323) 58"275 w hpca.gov 28 COST PROPOSAL RFP. NO 2024-24 COSTPROPOSAL The undersigned proposes to famish all materials. supplies, equipment and or sertices set forth herein, sub)ect to all conditions outlined in the RFP. al prices indicated below- All applicable sertices include cleanup and disposal. Tree Pnmine (by Grid) Price per tree to Prune by Grid (4 Year Tree Grid Pruning Opdon) S 73.00 Grid tree pruning is based on tree pmoing in pffe-de -ped districts. or grids ma set cycle and includes all trees (small. medium and large -sized.) Trees are not excluded fromthe Grid Price per tree to Prune by Grid (3 Year Tree Grid Pruning Opdon) S— 7-01 Grid tree prune is based on tree pruning in pre-desieaed districts. or pids on a set cycle and includes all trees (sma11 medium and large -sized) Trees are not excluded from the Grid Tree PmniueLby Block) Price per tree to Prime by Block E 142.00 Block tree priming consists of pruning trees alone a block seenxat or "nun- as desiputed by the City. This is different from "Grid Pruning- uitere all trees ate prime (small. medium and large -sized) within a grid or district. Aesthetic or Senice Request Priming 0-- 6' Diameter Standard Height 5000 $ r- 127 DiametaStandard Heiglu $95.00 13" - Ill" Diameter Standard Height $ 151.00 19"- 247' Diameter Standard Height $203.00 25-- 30" Diameter Standard Height 5266-00 31"- 36" DiameterStaadardHeight $299'00 36'+ Diameter Standard Height $ 310.00 Croup Raise/Clearance Prime Hardwood tree 0" - 6' Diameter Standard Height S 45.00 7"- 12" Diameter Standard Height $45-00 13-- 19" Diameter Standard Heiebt S 96.00 IV- 24" Diameter Standard Height $ 96.00 25"- W Diameter Standard Height $130.00 31" - 36' Diameter Standard Height $ 130.00 36'+ Diameter Standard Height $ 140.00 Palm Tree Tri^�P Prime Date Palm (Phoeni t spp.) $ 17000 Clean Truck for Date Pain (Phoenix spp.) per linear foot $ 42.00 Prime Fan Palm (Washiogtoma spp.) 573.50 29 COSTPROPOSAL RFP. NO 2024-24 Clem Trunk for Fan Palm (Washingtoma spp.) per linear foot $ 20.00 Prune all other Palm Species $ 75.00 Tree Remmal — (oec inch) Tree St Stump removal per din. rush 0-1V dbh $ 39.50 Tree & Stump removal per dia. inch mw 25" dbh $ 5L00 Stamp itrum ing per stump diameter inch at grade $ 15.00 Tree Pbnm — (per steel Tree plant includes tree, stakes. ties. and labor. 15-gallon tree $ 174.00 24-inch box nee $ 354.00 36-inchbox tree $ 995 00 Tree R'aterine(per boor) Watering of young uees includes %cater truck & operator -per hour $ 94 lb VEU= Cost — (m board foot) Milling Lumber per Board Foot $ 24.00 Root Pnmm— (per )hear foot) Per foot of roots paned $ 25.00 Root Barrier Installation— (pet linear foal Per foot of mot banner installed $ 25.00 General labor Rates — (per man hour) 3-man cress with equipment S 96-00 I' Rate Smice Crew - (per man boa) Boom truck per eight (9) hour day to include a clip body. low decibel chipper. ) Sr. Tree Trirrnaer. 1 Trimmer & 1 Ground person $ 96-00 Spec- ty Exlm m Hourly Rate -(m boor) Crete $ 205.00 95-foot aerial tower S 175 00 Loader or Bobcat $152.00 Emergmcy Services — (per hour) Emergency response senxces per map hoar. During nomual business hours (lion -Fri lam to 4pm) $ 103.00 After hours. a'eelends & or hpilda}5 $ 12500 General A:borists Sergi _ (yer hous-) Unit Price in Finues Written Arbonst Repots $150.00 30 COSTPROPOSAL RFP. NO 2024-24 Resdo.maph testing S 152-00 Ground PM.tratmig Radar E 178.00 Air spade Services S 178.00 Fumigation Services E 178.00 Fertilization Services S 150.00 Level L 2 and 3 Risk- Assessments S 150.00 Soil Testing / Soil enhancements S 15 M Citywide tree risk- survey (Per Tree) $ 525 GPS Tree Imentorv— (ner 1000 tree sites) Cost per 1000 tee sites collected including vacant sites 53150.00 PLANT HEALTH CARE SERVICES Tree Canopy Spaa W from ground level per diameter inch S 2.00 Tree Canopy Spraying from aerial tower per diameter inch S 4.00 Description: Foliar hydraulic spraying of recommended material) Insecticide or Fungiade Truk- Banding per diameter inch $5-00 Desorption: Trunk spray of recommended material. PGR Tnmk- Banding per diameter inch S 2-00 Description: Truck spray of recommended material to regulate plant growth Insecticide or PGR Soil Application (Cambistat) per diameter inch $ 5.00 Description: Recommended insecticide soil injection or drench material to regulate plant grouch Insectcide or Fungicide Soil Application per diameter inch S 3.00 Description: Soil applied drench of recommended material. Soil Injection Fertilization per diameter inch E 3-00 Desorption: Soil applied injection of recommended material. Soil Drenching Fertilization per diameter inch S 4.00 Description: Soil application of recommended material Trunk- Injection (InsecticidaMitiade) per diameter mch E 5.00 Desorption: Truk injected recommended material Trunk- Injection (Fungicide) per diameter inch Description: Truk injected recommended material. $ 400 Trunk Injection (Insecticide & Fungicide Combo) per diameter inch $ 900 Description: Combination of one-time trunk injection of two recommended materials. Avermectin Class Insecticide Injection per diameter inch E 6.00 Description: Recommended trunk injection of Emamectin benzoate active ingredient. 31 Attachment H Rolling Green Inc. Proposal a ROLLING GREEN INC. Tree Maintenance Services Dear CITY OF ROSEMEAD, July 24, 2024 We are pleased to provide you our Bid for Tree Maintenance Services With over 25 Years of Vegetation Management Experience, our team is professionally trained and certified to provide the City of Rosemead and residents with the outmost quality in tree services. Our seasoned team composed of over two hundred employees with our cutting -edge equipment coupled with City of Rosemead. As a top leader in the tree industry, Rolling Green skilled workforce, high caliber equipment and safety supremacy crafts an un- paralleled service offering in the tree service industry. We thank you for your consideration and we are looking forward to the opportunity to work City of Rosemead. Rolling Green Inc. Rolling Green Inc. 401 W 4'h St, ROLLING GREEN INC. I San Bernardino CA, 92401 :1 ROLLING GREEN INC. • Tree Trimming Services • Hazard Tree Removal • Planting • Mastication / Mowing • Line Clearance Tree Trimming & Removal ROLLING GREEN INC. CAPABILITY STATEMENT - 2024 • Site Preparation • Project Management • Emergency / Disaster Response Services • Landscaping Design • Large Scale Chipping / Grinding Operations Rolling Green Inc. is a certified Tree and Landscaping company that stands out in the tree industry sector through strategic and specialized expertise. Our Differentiator lies in our multi -layered approached: • Safety Expertise: With a specialized safety department, we prioritize an incident free operations, setting industry benchmarks in safety standards. • Advanced Fleet: Our industry— Leading array of specialized equip- ment ensures precise, time efficient and safe operations on our day to day duties. Our extensive range of equipment, coupled with our self mobilization capabilities, positions us to manage a variety of scenarios adeptly. • Skilled Workforce: Our workforce, comprised of over 200 seasoned professionals, delivers expert executions of logging services under- pinned by over 25 years of industry experience. • GIS Online Inventory Tracking System available for efficient state of the art progress tracking for tree inventories, work completion, pho- tos and database. • Environmental Professionals available to assist every scenario re- quiring immediate attention and care of our trees and environment. Rolling Green's fusion of high caliber equipment, strategic facility place- ment, skilled workforce and safety supremacy crafts an unparalleled • Southern California Edison Prime Contractor • Pacific Gas & Electric Company • PacificCorp Projects • Mountain/F. Enterprises • Riverside City College District • Jurupa Unified School District • Los Angeles Unified School District • California Association of Community Managers (Apartments, Condominiums, HOA's, Property Brokers) • University of Redlands CONTACT POC: Pablo Vargas Email: infoftcreecarecom Phonc 951-903.6521 Office: 951-360.9294 Address: 401 W 4rh Sc San Bemardino, Ca 92401 3 ROLLING GREEN r. OUR APPROACH Our main objective is to implement a Vegetation Management Plan to reduce the city's liability while providing the trees with the utmost care, tree assessments, certified arborist monitoring, quality control and state of the art equipment for a more consistent control of the trees. Our approach towards this project will be identifying and analyzing the current estate of the trees; furthermore, we will proceed to create an inventory database to store and facilitate the trees maintenance schedule, history and current health status. Our in-house software is tailored to our company and partners to view the current work schedule and submit additional requests for emergency work or special requests. This software uses GPS technology to store and record data in real time when performing work on a tree. The tree distribution will be based on the city specifications, additionally our team of certified arborists will also be contributing recommendations. We can focus on specific areas such as high fire, high transit areas, schools among other areas described on the city grid map. We would work side by side with City arborist in detail to accommodate this matter and contribute to the prioritization of the workflow. We believe in our always preparing the weekly work in advance to ensure that every day is as productive as possible. Therefore, prior to commencing the project all work will be preplanned and coordinated with our staff, traffic control management (if necessary), environmental & certified arborists. Additionally, our quality control team will be assessing all the work completed to ensure is of the outmost quality. Should any emergencies arise or special request the point of contact from the city will have access to submit the requests via email or our software. Additionally, our onsite team will always be available via telephone as well as our management team, should there be any concerns we are available seven (7) days of the week to better assist the City of Rosemead. Our day-to-day operations consist of meeting up at our staging yard at the beginning of our shift to review the work plans, perform safety meetings, and adequate recommendations for the work plan. Safety is our top priority; therefore, a Safety Plan is in place to prevent any type of incident. Our Safety Department will be monitoring the progress of the project and visiting the sites to audit and ensure protocols are executed to the best of their ability. Prior to any execution of work, we will have a dedicated staff to notify residents and business owners of the upcoming city trimming schedule, building a great relationship between our team, residents and the city. This will help us reduce any complaints and will help create a better experience for the residents. Additionally, following up with any completed work (grids) we have a Quality Control (QC) personnel that will assess the trees to make sure they meet city and ISA standards. The satisfaction of the City of Rosemead and its residents is a priority of ours and we will ensure that the outmost quality of services are provided. a ROLLING GREEN N ROLLING GREEN INC ORGANIZATIONAL CHART— CITY OF RIVERSIDE PROJECT CARLOS VALDERRAMA CHIEF FINANCIAL OFFICER f 1 TERESA MERCADO PABLO VARGAS HUMAN RESOURCES COMMERCIAL CONSULTANT DANIEL PADILLA SAFETY MANAGER SAFETY AUDITORS ROLLING GREEN trlc Rolling Green Inc. 401 W 4t' St, ti FERNANDO CALDERON ACCOUNTING MANAGER RAUL GONZALEZ OPERATIONS MANAGER JOSE GUTIERREZ COMMERCIAL MANAGER I DAVID GUZMAN ENVIROMENTAL & QC MANAGER QUALITY CONTROL San Bernardino CA, 92401 AUDITOR MARCELA GARCIA FLEET MANAGER GENERAL FOREMEN CREW MEMBERS M N O O U Z Z W W J_2 J O R I I COST PROPOSAL RFP. NO 2024-24 COST PROPOSAL The undersigned proposes to famish all materials, supplies, equipment and/or services set forth herein, subject to all conditions outlined in the RFP, at prices indicated below. All applicable services include cleanup and disposal. Tree Pruning (by Grid} Price per tree to Prune by Grid (4 Year Tree Grid Pruning Option) S 75.00 Grid tree pruning is based on tree pruning in pre -designed districts, or grids on a set cycle and includes all trees (small, medium and large -sized.) Trees are not excluded from the Grid. Price per tree to Prune by Grid (3 Year Tree Grid Pruning Option) $ 77.00 Grid tree pruning is based on tree pruning in pre -designed districts, or grids on a set cycle and includes all trees (small, medium and large -sized.) Trees are not excluded from the Grid. Tree Pruning (by Blockl Price per tree to Prune by Block $ 144.00 Block tree pruning consists of pruning trees along a block segment or "run" as designated by the City. This is different from "Grid Pruning" where all trees are prune (small, medium and large -sized) within a grid or district. Aesthetic or Service Request Prunine 0" - 6" Diameter Standard Height S 52.00 7" - 12" Diameter Standard Height $ 101.00 13" - 18" Diameter Standard Height $ 155.00 19" - 24" Diameter Standard Height $ 209.00 25" - 30" Diameter Standard Height $ 274.00 31" - 36" Diameter Standard Height $ 317.00 36"+ Diameter Standard Height $ 317.00 Crown Raise/Clearance Prune Hardwood tree 0" - 6" Diameter Standard Height $ 47.00 T' - IT' Diameter Standard Height $ 47.00 13" - 18" Diameter Standard Height $ 101.00 19" - 24" Diameter Standard Height $ 101.00 25" - 30" Diameter Standard Height $ 133.00 31" - 36" Diameter Standard Height $ 133.00 36"+ Diameter Standard Height $ 133.00 Palm Tree Trimmine: Prune Date Palm (Phoenix spp.) $ 274.00 Clean Trunk for Date Palm (Phoenix spp.) per linear foot $ 43.00 Prune Fan Palm (Washingtonia spp.) $. 75.00 COSTPROPOSAL RFP. NO 2024-24 Clean Trunk for Fan Palm (Washingtonia spp.) per linear foot $ 20.00 Prune all other Palm Species $ 75.00 Tree Removal — (per inch) Tree & Stump removal per dia. inch 0-24" dbh $ 41.00 Tree & Stump removal per dia. inch over 25" dbh $ 51.00 Stump grinding per stump diameter inch at grade $ 15.00 Tree Planting — (per tree) Tree planting includes tree, stakes, ties, and labor. 15-gallon tree $ 177.00 24-inch box tree $ 360.00 36-inch box tree $ 922.00 Tree Watering (pee bour) Watering of young trees includes water truck & operator -per hour $ 95'00 Milling Cost — (per board foot) Milling Lumber per Board Foot $ 15.00 Root Pruning — (ner linear foot) Per foot of roots pruned $ 25.00 Root Barrier Installation — (per linear foot) Per foot of root barrier installed $ 25.00 General Labor Rates — (per man hour) 3-man crew with equipment $ 95.00 Day Rate Service Crew - (per man hour) Boom truck per eight (8) hour day to include a chip body, low decibel chipper, 1 Sr. Tree Trimmer, 1 Trimmer & 1 Ground person $ 95.00 Specialty Equipment Hourly Rate — (per hour) Crane $ 209.00 95-foot aerial tower $ 187.00 Loader or Bobcat $ 155.00 Emergency Services — (ner hour) Emergency response services per man hour: During normal business hours (Mon -Fri lam to 4pm) $ 106.00 After hours, weekends &/or holidays $ 128.00 General Arborists Services — (per hour) Unit Price in Figures Written Arbonst Reports $ 155.00 COST PROPOSAL RFP. NO 2024-24 Resitograph testing Ground Penetrating Radar Air spade Services Fumigation Services Fertilization Services Level 1, 2 and 3 Risk Assessments Soil Testing / Soil enhancements Citywide tree risk survey (Per Tree) GPS Tree Inventory — (oer 1000 tree sited Cost per 1000 tree sites collected including vacant sites PLANT HEALTH CARE SERVICES Tree Canopy Spraying from ground level per diameter inch Tree Canopy Spraying from aerial tower per diameter inch Description: Foliar hydraulic spraying of recommended material.) Insecticide or Fungicide Trunk Banding per diameter inch Description: Trunk spray of recommended material. $ 155.00 $ 189.00 $ 189.00 $ t aQ On $ 155.00 $ 155.00 $ 155.00 $ 6.00 2,000.00 $ 2.50 $ 4.50 $ 5.50 PGR Trunk Banding per diameter inch $ 2.50 Description: Trunk spray of recommended material to regulate plant growth. Insecticide or PGR Soil Application (Cambistat) per diameter inch $ 4.50 Description: Recommended insecticide soil injection or drench material to regulate plant growth. Insecticide or Fungicide Soil Application per diameter inch Description: Soil applied drench of recommended material. Soil Injection Fertilization per diameter inch Description: Soil applied injection of recommended material Soil Drenching Fertilization per diameter inch Description: Soil application of recommended material. Trunk Injection (Insecticide/Miticide) per diameter inch Description: Trunk injected recommended material. Trunk Injection (Fungicide) per diameter inch Description: Trunk injected recommended material. $ 2.50 $ 3.50 $ 2.50 $ 5.50 $ 4.50 Trunk Injection (Insecticide & Fungicide Combo) per diameter inch $ 8•60 Description: Combination of one-time tnmk injection of two recommended materials. Avermectin Class Insecticide Injection per diameter inch $ 6.50 Description: Recommended trunk injection of Emamectin benzoate active ingredient. Experience and References Firm 01- Southern California Edison Address- Gerardo Avila ContactPerson- RobertoCurial Phone No: (626)260-0930 Email Address - Date of Project from 2017- Ongoing Description of work- Line Clearance and Tree Trimming, Removal, & Planting Firm #2- Las Angeles Unified School District Address- 333 South Beaudry Ave. Los Angeles, CA 90017 Contact Person -Angel Arroyo Phone NO- (626) 825-4304 Email Address- j2rge_munoz@jjus-d-.k-1Lca.us Dates of Project from- 2017-Ongoing Description of work -Tree Trimming, Removal & Planting Firm#3- Riverside City College District Address-4800 Magnolia Ave, Riverside, CA 92506 Contact Person- Roberto Curial Phone NO- (951) 222-8473 Email Address- roberto.curie_l.a rpc,,rdu Dates of Projects from- 2017- Ongoing Description of work -Tree Trimming, Removal & Planting Firm#4 University of Redlands Address- 955 North Grove Street, Redlands, CA 92374 Contact Person- Melinda JO Sanchez Phone NO- (909) 748-8020 Email Address- Mlinda_sanchez_@Eedlands.edu Date of Project from 2022- Ongoing Description of work- Tree Trimming, Removal Firm#5 Western Water Address-16451 El Sobrante Road, Riverside, CA 92503 Contact Person- Brian NOH (951) 789-5710 Email Address- b_onoh@wmwlj,gprrr Dates of Project from- 2024-Ongoing Description of work -Tree Planting ACORV CERTIFICATE OF LIABILITY INSURANCE DAm"WD°""YY 7/23/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: N the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. N SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsemsn s . PRODUCER Arthur J. Gallagher Risk Management Services, LLC 419 Flint Street Reno NV 89501 CONTACT NAME: Dena Gilmore PNNONE 87773D-1222 FAx .805-5458224 UM N, ass: Dena GilmoreDaill.com INSURER AffORDWGCOYERMie NAID0 MIBUERA: Imperfurn Insurance Company 35408 INSURED ROLLGRE-w Rollingy Green, Inc 401 W. 4th Street wsuRERe: Housing &Redevelopment Insurance Exchange 28550 INSURER[: INSURER D: San Bernardino CA 92401 INSURER E: SISUR6 F: COVERAGES CERTIFICATE NUMBER: 226209744 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. am 1.71tTYPE OFIMSGRANCE L POLJCYNUNS POLICY EFF POLICY EVt&� LIMITS A X COMMERCNL GEIERAL L1ABIlIrY OAIMS-NNOE OCCUR ECAP12iS41--OW11044 1f29=4 /r19r2025 CE 11,000,000 �IRII e S1001000 S WURY $1,000,000 GEHL AGGREGATE LOUT APPLIES PER POLICY�.EC �LOD OTHER GATE S2,ODO,0DO P/DPAGG $2,000,000 $ B AYTOMOS&E X X LIABILITY ANYAIJTO OWNED SCHEDULED AUTOS ONLY L AUTOS HIRED X NON-CWIED AUTOS ONLY AUTOS ONLY ECAP1-TIC-CJ1-000110-00 112111224 1Q9R025 N 4.eGUE LINO f1,000,OW BODILYIWURY(Perp ) S BODILY INJURY(Pw s wdiel) s PROPERTVDAMAGE Ps, dr4Ebl s S YIBRELIA LMB OICES LIAR OCCUR CLAIM6MADE EACHOCCURRENCE S AGGREGATE 9 DIED RETENTIONS s A Y/ORIERSCONPENSATNTN AND ENPLOYOW LIABILITY YON ANYFRDPRIETORRARTNERXXECUTIVE OFFICERIMEM9ERE LUOEDT (NM1aslOry M His Nyyuu,. dnC un M OESCRIPTKKJ OF OPERATION95sleA NIA EOAm-tr wc;-owi -04 128I2024 1292025 X STATUTE MW E.L.EACH ACCIDENT s1.OD0,000 EL DISEASE -EA EMPLOYEE 11,000000 E.L DISEASE -PODGY LIMIT $1000000 DESCRIPTION OF OPERATIONS I LOCATIONS I VENNXES(ACORD I M, Addit a Remarks SCMeVM, avY M MUx;In4 O m .P Is re ke4) Gtyof Rosemead, its officers, agents, employees, and volunteers are additional Insured with regards to General Liability per attached lonn CG2010 D413. Waiver of Subrogation status is determined by attached forms CG2404 0509, CAD444 1013 and WC0403064-84. Cittyy of Rosemead 8838 E. VaBery Boulevard Rosemead CA 91770 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORED REPR�¢RATrvE ^�— ©I ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD POLICY NUMBER: ECAPI-IIC-CA-000110-04 COMMERCIAL AUTO CA 04 4410 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US (WAIVER OF SUBROGATION) This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Named Insured: ROLLING GREEN, INC. Endorsement Effective Date: 01-29-2023 SCHEDULE Name(s) Of Person(s) Or Organization(s): AS REQUIRED BY WRITTEN CONTRACT shown in the The Transfer Of Rights Of Recovery Against Others To Us condition does not apply to the person(s) or organization(s) shown in the Schedule, but only to the extent that subrogation is waived prior to the "accident' or the "loss" under a contract with that person or organization. CA 04 4410 13 0 Insurance Services Office, Inc., 2011 Page 1 of 1 POLICY NUMBER: ECAPI-HS-GL-000110-04 COMMERCIAL GENERAL LIABILITY CG 20 10 0413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Locations Of Covered Operations AS REQUIRED BY WRITTEN CONTRACT, , , Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II — Who Is An Insured is amended to Include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to 'bodily injury" or "property damage" occurring after: 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. However: 2. 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. All work, including materials, parts or equipment fumished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. CG 20 10 0413 © Insurance Services Office, Inc., 2012 Page 1 of 2 C. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement, or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. Page 2 of 2 © Insurance Services Office, Inc., 2012 CG 20 10 04 13 POLICY NUMBER: ECAPI-HS-GL-000110-04 COMMERCIAL GENERAL LIABILITY CG 24 04 05 09 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Person Or Organization: AS REQUIRED BY WRITTEN CONTRACT Information required to complete this Schedule, if not shown above, will be shown in the Declarations. The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us of Section IV — Conditions: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products - completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. CG 24 04 05 09 0 Insurance Services Office, Inc., 2008 Page 1 of 1 13 WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06 (Ed. 4-84) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT-CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in t he Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. The addit ional pr emium for this end orsement s hall be 2 % of the California workers' compensation premium otherwise due on such remuneration. Schedule Person or Organization Job Description AS REQUIRED BY WRITTEN CONTRACT Person or Organization This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The Information below is required only when this endorsement is Issued subsequent to preparation of the policy.) Endorsement Effective 01-29-2024 Insured ROLLING GREEN, INC. WC 04 03 06 (Ed. 04-84) Policy No. ECAP1-IIC-WC-000110-04 Endorsement No. Insurance Company Imperium Insurance Company Countersigned By ROLLING GREEN1Nc. INJURY AND ILLNESS PREVENTION PROGRAM (IIPP) July 9, 2024 Rolling Green Inc. www.rgtreecare.com • PO Box 452, Mira Loma, CA 91752 Office (951) 360-9294 • Pax (888) 846-9020 Table of Contents Foreword................................................................................................................................................4 Injury Illness Prevention Plan...................................................................................................................7 1. Responsibility (Title 8 California Code of Regulations § 3202(a)(1))......................................................7 1.1 Safety Manager..............................................................................................................................7 1.2 Safety Committee..........................................................................................................................8 1.3 Regional Safety Supervisor.............................................................................................................8 1.4 Safety Trainer................................................................................................................................9 1.5 Field Safety Specialist...................................................................................................................10 1.6 Managers.....................................................................................................................................11 1.7 Supervisors/General Foreman......................................................................................................11 1.8 All Employees..............................................................................................................................12 2. Compliance........................................................................................................................................13 2.1Informing Employees...................................................................................................................13 2.2 Evaluating Safety Performance....................................................................................................13 2.3 Training and Retraining................................................................................................................13 2.4 Reward and Recognition:.. ........................................................................................................... 14 2.5 Disciplinary Program....................................................................................................................14 3. Communication (Title 8 CCR § 3203(a)(3))..........................................................................................15 4. Hazard Identification/Risk Assesment & Control (Title 8 CCR § 3203(a)(4)).........................................17 5.lncident/Exposure Investigation (Title 8 CCR § 3203(a)(5))..................................................................19 5.1 General Reporting Requirements.................................................................................................19 5.2 Responsibilities............................................................................................................................20 5.3Incident Review Team and Incident Investigation Report .............................................................20 5.4 Procedures..................................................................................................................................20 5.5Incident Investigations.................................................................................................................21 S.6 Witness Interviews and Statements.............................................................................................22 5.7 Collection/Preservation and Security of Evidence......................................................................... 22 5.8 Completing the Initial Incident Report ..........................................................................................22 5.9 Corrective Actions........................................................................................................................23 5.10 Definitions................................................................................................................................. 24 6. Hazard Correction (Title 8 CCR § 3203(a)(6))........................................... 7. Training and Instruction.....................................................................................................................25 7.1 On -the -Job Training ..................................................................................................................... 26 7.2 List of Training Subjects ............ ..... 27 8. Recordkeeping ............................................................................................ ............................... ...... 29 Employee Access to our IIPP .................................................................................................................. 31 Foreword In 1973, the state of California adopted its own safety and health program, as permitted by the federal Occupational Safety and Health Act (OSHA) of 1970. The California Department of Industrial Relations, Department of Occupational Safety and Health (Cal -OSHA) establishes comprehensive occupational safety and health regulations that protect the working women and men of California. Title 8 of the California Code of Regulations (CCR) mandates that all California employers develop an Injury and Illness Prevention Program (IIPP). The IIPP must detail the means and methods each employer will use to ensure the safety and health of its employees. This IIPP requirement is unique to California; there is no analog regulation in the federal standard. As such, the working men and women of California enjoy the unique protection and benefits required by this regulation. RGI maintains its IIPP in full compliance with state requirements. RGI also seeks to ensure that all of our employees and sub -contractors are cognizant of the requirements of this regulation and that their health and safety is protected by this program. The requirements for establishing, implementing and maintaining an effective written Injury and Illness Prevention Program are contained in Title 8 of the California Code of Regulations, Section 3203 (T8 CCR 3203) and consist of the following eight elements: 1. Responsibility 2. Compliance 3. Communication 4. Hazard Assessment 5. Incident/Exposure Investigation 6. Hazard Correction 7. Training and Instruction 8. Recordkeeping To help us achieve an injury -free workplace, we have developed a Health & Safety Program, an integrated plan to manage and improve company safety performance. Our core program is divided into five sections: 1. Foreword 2. Injury and Illness Prevention Program 3. Code of Safe Practices, 4. Programs and Plans, 5. Safety Standards and Safety Policies (Safe Work Practices) The safetypolicies of Rolling Green Inc. representgeneral guidelines. They maybe changed by the company at any time without notice or modified as individual circumstances may require in the best interests of the environment health and safety. Mission Safety Statement Everybody at Rolling Green Inc. works safe because they want to and not because they have to. Vision Safety Statement Provide our employees and customers with a commitment to safety and the environment. Our safety and environmental program, like our company, is constantly evolving. It is our commitment to stay on the cutting edge in all areas of the utility industry. We are accomplishing this goal through training, innovation, and feedback from our workforce and our clients. It is our responsibility to our employees and our clients to provide the safest work environment possible and to continue to be a leader in the utility tree industry. Company Safety Commitment Statement The Occupational Safety and Health Act of 1970 clearly states our common goal of safe and healthful working conditions to be the first consideration in operating this business. Safety and health in our business must be part of every operation. Without questions, it is every employee's responsibility at all levels. It is intent of this company to comply with all laws. To do this, we must constantly be aware of conditions in all work areas that can produce injuries. No employee is required to work at a job he/she knows is not safe or healthful. Your cooperation in detecting hazards and, in turn, controlling them, is a condition of your employment. Inform your supervisor immediately of any situation beyond your ability or authority to correct. The personal safety and health of each employee of this company is of primary importance. Prevention of occupationally induced injuries and illnesses is of such consequence that it will be given precedence over operating productivity, whenever necessary. To the greatest degree possible, management will provide all mechanical and physical activities required for personal safety and health, in keeping with the highest standards. Our objective is a safety and health program that will reduce the number of injuries and illnesses to an absolute minimum. Our goal is zero incidents and injuries. We will maintain a safety and health program conforming to the best practices of organizations of this type. To be successful, such a program must embody proper attitudestoward injury and illness prevention on the part of supervisors and employees. It also requires cooperation in all safety and health matters, not only between supervisor and employee, but also between each employee and his/her co-workers. Only through such a cooperative effort can a safety program in the best interest of all be established and preserved. Our objective is a safety and health program that will reduce the number of injuries and illnesses to an absolute minimum, not merely in keeping with, but surpassing, the best experience of operations similar to ours. Our goal is zero incidents and injuries. Our safety and health program includes: • Providing mechanical and physical safeguards to the maximum extent possible. • Conducting safety and health inspections to find, eliminate or control safety and health hazards as well as unsafe working conditions and practices, and to comply fully with the safety and health standards for every job. • Training all employees in good safety and health practices. • Providing necessary personal protective equipment, and instructions for use and care. • Developing and enforcing safety and health Rules and requiring that employees cooperate with these rules as a condition of employment. • Investigating, promptly and thoroughly, every incident to find out what caused it and correct the problem so it will not happen again. • Setting up a system of recognition and awards for outstanding safety service or performance. We recognize that the responsibilities for safety and health are shared: • The employer accepts the responsibilities for leadership of the safety and health program, for its effectiveness and improvement, and for providing the safeguards required to ensure safe conditions. • Supervisors are responsible for developing proper attitude toward safety and health in themselves and in those they supervise, and for ensuring that all operations are performed with the utmost regard for the safety and health of all personnel involved, including themselves. Employees are responsible for wholehearted, genuine operation of all aspects of the safety and health program -including compliance with all rules and regulations and for continuously practicing safety while performing their duties. Company Officers, Safety Manager and the Field Safety Specialists are responsible for implementation of this Illness and Injury Prevention Program for the company. If you have any questions regarding the program or the company's Employee Code of Safe Practices, which every employee is required to read, acknowledge, and sign, please contact the Safety Manager, Field Safety Specialist or your immediate supervisor. We look forward to joining with you in this opportunity to promote physical and financial wellbeing for the company and all our employees. Injury Illness Prevention Plan 1. Responsibility (Title 8 California Code of Regulations § 3202(a)(1)) The ultimate authority and responsibility fore nvironmental health and safety management rests with the Rolling Green Inc.'s (RGI) President. 1.1 Safety Manager The Safety Manager, Daniel Padilla (Daniel.oadilla@rgtreecare.com / 951-903-9417) serves as our workplace's Injury and Illness Prevention Program (IIPP) administrator. Our Safety Manager is responsible for the development and maintenance of our company's Injury and Illness Prevention Program, including (1) Preparing and updating our workplace's IIPP; (2) Implementing the provisions in our IIPP; (3) Making sure accidents, injuries, illnesses and exposures in our workplace are investigated; (4) Conducting regular workplace inspections for hazard identification; (5) Taking action to mitigate identified hazards; (6) Providing health and safety training to employees; (7) Instituting a Health and Safety Committee; and (8) Establishing procedures for employee reporting of workplace hazards, accidents, injuring, illnesses and general safety concerns. Additionally, this includes the following duties: 1. Developing a code of safe practices for each function of company operations. 2. Developing safe operating rules for operation of mechanical equipment based on manufacturer's operating instructions. 3. Developing a system to encourage employees to report unsafe conditions. 4. Instruct supervisors in their safety responsibilities. 5. Developing a program of employee safety and health education into company policy and work practices. 6. Conduct periodic inspections of facilities, job sites, equipment, and work areas to identify and correct unsafe conditions and work practices. 7. Maintain records of training, periodic inspections, corrective actions, and incident investigations for a minimum of one (1) year. 8. Recruits and hires qualified staff for the Safety Department. 9. Collaborates with management to develop, prepare, and implement safety and security policies and procedures. 10. Coordinatesthe safety and security programs to promote and ensure a safe working environment. 11. Reviews current safety training and recommends revisions, improvements, and updates. 12. Submits recommendations for improvements and additions to the safety program including emergency preparedness, accident prevention, general safety, and risk management. 13. Conduct safety observation reports on a regular basis, depending on the length of the project. 14. Ensures compliance with federal, state, and local safety laws, regulations, codes, and rules. 15. Attend RGI safety meetings. 16. Attends RGI client safety meetings. 17. Collaborates with management to investigate incidents to ascertain cause(s) and to develop corrective actions. Also helps develop and implement corrective measures and strategies to prevent their recurrence. 18. Respond to emergency incidents, document incident details, disseminate reports to senior management, and recommend corrective actions if necessary. 19. Conducts regular safety audits of RGI departments including the inspection of facilities, worksites, equipment, work practices and safety devices to ensure compliance with required workplace safety standards. 20. Attend safety walks and inspections before or during each project to analyze safety risks. 21. Educate employees on safety standards and expectations as well as safe equipment operation. 22. Provide recommendations for improving safety in the workplace. 23. Investigate accidents that occur onsite and identify possible causes of the accident. 24. Maintain documentation of the company's safety procedures, accidents, and related events. 25. Evaluate health and safety methods, policies, procedures, and programs. 26. Identifies opportunities to minimize workplace injuries, accidents, and health problems. 27. Coordinate and engage in Health and Safety Team. 28. Reports findings to department and recommends changes to establish safe work conditions. 29. Performs or coordinates follow-up inspections or observations. 30. Serves as safety resource to all departments and assists departments in complying with safety standards. Also provides consultation, guidance and technical assistance on matters related to workplace safety and security. 31. Responsible for the evaluation and upgrading of safety programs. 32. Monitoring their staff productivity and provide constructive feedback and coaching. 33. Scheduling of their staff and time off requests. 34. Approving their staff timecards. 35. Prepare and submit performance reports for their staff. 36. Decide on reward and promotion based on performance 37. Works with the fleet Department and coordinates DOT, of their staff. vehicle, and equipment training and compliance. 1.2 Safety Committee In general, the committee will serve in an advisory capacity to the Safety Administrator and Safety Manager. The Safety Committee meets quarterly to discuss safety issues, review all incidents and uses employee feedback to improve safety in RGI operations. 1.3 Regional Safety Supervisor The Regional Safety Supervisor reports to the Manager and/or other administrative/ supervisory personnel as delegated for guidance and direction. The Regional Safety Supervisor instructs and provides technical direction/supervision of employees in the field and shop that are subject to occupational safety and health federal and state regulations. He/she: 1. RSS shall assist in implementing policies and procedures. 2. Use Stop Work Authority and ensure Stop Work Authority is used when applicable. 3. Assist leadership in return -to -work plans and approved corrective actions. 4. Engage in hands on training, mentorin& and coaching with personnel. 5. Deliver messages from Management to field level personnel, clearly and professionally. 6. Spend time with crews and GFs in assigned area of responsibility (AOR) 7. Assist GFs with incident reports. 8. Conduct Jobsite Behavior Observations daily. 9. Provide safety training on scheduled dates and maintain compliance. 10. Upload all training records into RGI data base for accurate record keeping. 11. Work with management on incident investigations. 12. Attend GF's morning briefing. 13. Provide in the field crew oversight and ensure all employees / subcontractors are working safe. 14. Provide GFs with training, coaching, and mentoring. 15. Maintain good personal hygiene and professional presentation, this includes RGI vehicle 16. Complete assigned Field Talks and turn in. 17. Submit timecards, and expenses in a timely manner to the manager. 18. Submit end of day reports of assigned AOR, in a timely manner to the manager. 19. Work with Training Coordinator & Safety trainers in field needs regarding safety oversight, training, and any other issues. 20. Be involved in recommendations for corrective actions following incidents. 21. Attend & participate on scheduled safety calls. 22. Work with Training Coordinator on needs for responsible areas including assessments, training, and oversight. 23. Help identify trends in the field and suggest ways to be proactive. 24. Keep an open dialogue with Management on employees that are ready to progress in the company. 25. Identify employees that are not performing job functions up to standard. 26. Keep an open line of communication with 3rd party or safety personnel working in their area. 27. Operate company vehicle without LYTX triggered events. All LYfX events will be reviewed by the Manager. 1.4 Safety Trainer 1. Provide management and leadership to GF's & Tree Crew while performing assigned task. 2. Follow RGI safe work practices to ensure the safety of the crew and to the clients property and the public. 3. Responsible for ensuring that essential controls are in place. STOP work and report to GF when essential controls are not met. 4. Oversee crew for safe work practices and training. Conduct on the job training, mentoring, and coaching. S. Train crew members to read and understand RGI and client paperwork. 6. Insure Fitness for duty for themselves and their co-workers. 7. Maintain good customer relations and homeowner communication. 8. Keep an updated task schedule with RSS. (Written and verbal) 9. Implement, train, and uphold RGI policies. 10. Complete Special tasks / Corrective Actions as assigned by RSS. 11. Attend scheduled Meetings and conference calls on time and contribute. 12. Conduct specialized trainings as assigned by RSS. 13. Ensure proper maintenance and housekeeping is being performed. 14. Ensure proper hygiene and cleanliness of self/ crew members. 15. Assist in lob site set up inspections. 16. Communicate with all crew members clearly and professionally. 17. Actively participate in weekly safety and operation meetings. (Morning Briefings) 18. Assist in time management for the success of crew and RGI contracts. (Includes breaks, Y hour lunch periods) 19. Debrief crew members of any issues or concerns that need to be reported. 20. Ensure equipment is stored properly and or locked when not in use. 21. Operate company vehicle without LYTX triggered events. All LYTX events will be reviewed by the Manager. 1.5 Field Safety Specialist The Regional Safety Supervisor reports to the Manager and/or other administrative/ supervisory personnel as delegated for guidance and direction. The Regional Safety Supervisor instructs and provides technical direction/supervision of employees in the field and shop that are subject to occupational safety and health federal and state regulations. He/she: 1. Assist management with the new -hire process and verify employees are properly trained to perform assigned tasks. 2. shall assist in implementing policies and procedures. 3. Use Stop Work Authority and ensure Stop Work Authority is used when applicable. 4. Engage in hands on training, mentoring, and coaching with personnel. S. Deliver messages from Management to field level personnel, clearly and professionally. 6. Assist GFs with incident reports. 7. ConductJobsite Behavior Observations daily. 8. Train crew members to read and understand RGI and client paperwork. 9. Insure Fitness for duty for themselves and their co-workers. 10. Maintain good customer relations and homeowner communication. 11. Keep an updated task schedule with RSS. (Written and verbal) 12. Implement, train, and uphold RGI policies. 13. Complete Special tasks / Corrective Actions as assigned by RSS. 14. Attend scheduled Meetings and conference calls on time and contribute. 15. Conduct specialized trainings as assigned by RSS. 16. Assists the Regional Safety Supervisor with external safety -related inspections, follows up on required corrective action when warranted. 17. Ensure proper maintenance and housekeeping is being performed. 18. Assist in Job site set up inspections. 19. Communicate with all crew members clearly and professionally. 20. Assist in time management for the success of crew and RGI contracts. (Includes breaks, K hour lunch periods) 21. Debrief crew members of any issues or concerns that need to be reported. 22. Ensure equipment is stored properly and or locked when not in use 23. Work with management on incident investigations. 10 24. Attend GF's morning briefing. 2S. Provide in the field crew oversight and ensure all employees / subcontractors are working safe. 26. Maintain good personal hygiene and professional presentation, this includes RGI vehicle 27. Complete assigned Field Talks and turn in. 28. Be involved in recommendations for corrective actions following incidents. 29. Help identify trends in the field and suggest ways to be proactive. 30. Identify employees that are not performing job functions up to standard. 31. Keep an open line of communication with 3rd party or safety personnel working in their area. 32. Operate company vehicle without LYTX triggered events. All LYTX events will be reviewed by the Manager. 33. Provide management and leadership to GF's & Tree Crew while performing assigned task. 34. Follow RGI safe work practices to ensure the safety of the crew and to the client's property and the public. 35. Ensure the companies vehicles are inspected regularly and have all necessary insurance and incident reporting information, emergency kits, and meet safety requirements (e.g. tires, lights, etc.). Ensure that companies drivers have, are valid driver's according to company policy. 36. Be knowledgeable of current ANSI and OSHA standards. 1.6 Managers In effectively executing their safety responsibilities, managers will: 1. Familiarize themselves with the safety program and ensure its effective implementation. 2. Be aware of all safety considerations when introducing a new process, procedure, machine or material to the workplace. 3. Give maximum support to all programs and committees whose function is to promote safety and health. 4. Actively participate in safety activities as required. S. Review serious incidents to ensure that proper reports are completed, and appropriate action is taken to prevent recurrences. 6. Take disciplinary action when necessary to enforce safety rules and practices. 1.7 Supervisors/General Foreman Supervisors are responsible for enforcing compliance with the IIPP at the job sites. A copy of this program is provided to each Supervisor for their reference. Supervisors are required to familiarize themselves with the IIPP to assist with its effective implementation. At specific job sites, Supervisors will be responsible for the following functions: 1. Familiarize themselves with company safety policies, programs and procedures. 11 2. Assist management with the new -hire process and verify employees are properly trained to perform assigned tasks. 3. Provide appropriate safety training to employees priorto the assignment of duties. 4. Assure that all safety and health rules, regulations, policies and procedures are understood and observed. S. Conduct initial job site inspection and document all identified hazards and potential exposures. 6. Conduct daily job site surveys to assess any potential hazards and communicate findings to employees. 7. Conduct formal job site inspections, not to exceed every 7 days. 8. Ensure all required job site posting notices are displayed and/or accessible. 9. Conduct crew/leader meetings the first fifteen minutes of each workday to discuss safety and health matters and work plans for the workday. 10. Promote employee participation in the safety and health program. 11. Consistently and fairly enforce all company safety rules. 12. Investigate injuries to determine cause, and then take action to prevent recurrence. 13. See that all injuries, no matter how minor, are treated immediately and referred to the front office to ensure prompt reporting to the insurance carrier. 14. Require the proper care and use of all required personal protective equipment. 15. Take disciplinary action when necessary to enforce safety rules and practices. A rule breaker is an incident maker. 1.8 All Employees Employee responsibilities for safety include the following: 1. Adhere to all safety rules and regulations. 2. Wear appropriate personal protective equipment (PPE) as required. 3. Maintain equipment in good condition, with all safety guards in place when in operation. 4. Report all injuries and near misses, no matter how minor, immediately to their supervisor, safety personnel or management. S. Encourage co-workers to work safely. 12 6. Report unsafe acts and conditions to their supervisor, safety personnel, or management. A copy of this IIPP is given to each employee, and a copy is available at the RGI office and shop. 2. Compliance Mandatory compliance with RGI safety programs, policies and procedures is required from all employees, permanent and intermittent, to include Managers, Field Superintendents and Foremen. Field Superintendents and Foremen are responsible for safe work practices and conditions at the jobsite. Enforcement of safe work practices will be conducted in a fair and uniform manner. RGI's IIPP meets or exceeds regulations stipulated by Cal -OSHA and other state specific safety requirements. Based on these requirements, each employee is required to understand and comply with the following elements of the IIPP: 1. Responsibility 2. Compliance 3. Communication 4. Hazard Assessment S. Incident/ExposureInvestigations 6. Hazard Correction 7. Training and Inspection & Recordkeeping The following efforts are utilized to ensure employee compliance with the safety program and all safety rules. 2.1 Informing Employees Employees are informed of changes to the IIPP and Safe Work Practices through written communications, training, and safety meetings, as soon as practical after changes are implemented. 2.2 Evaluating Safety Performance Managers, Field Superintendents, and Foremen are responsible for evaluating the performance of all employees under their supervision, and providing specific training to employees whose work habits are unacceptable. 2.3 Training and Retraining Training — Employees are trained on the IIPP and General Code of Safe Practices upon new -hire orientation; training on specific Codes of Safe Practices is done as needed. The importance of safe work practices and the consequences of failing to abide by safety rules is covered in new Employee Safety Orientation and regular safety meetings. This training helps to ensure that all employees understand and abide by the safety policies. 13 Retraining - Employees that are observed performing unsafe acts or not following proper procedures or rules are retrained by their supervisor. If multiple employees are involved, additional safety meetings are held. 2.4 Reward and Recognition: To support RGI's commitment to companywide safety, programs are established to help motivate employees and acknowledge safe work practices and behaviors. Safety incentive programs are reviewed on an ongoing basis to ensure the effectiveness of promoting and acknowledging safety in the field. 2.5 Disciplinary Program The failure of an employee to adhere to safety policies and procedures can have a serious impact on everyone concerned. An unsafe act can threaten not only the health and well-being of the employee committing the unsafe act but can also affect the safety of his/her coworkers and the public. Accordingly, any employee who violates any safety policies is subject to disciplinary action. Managers and supervisors will always be on the lookout for safety violations and will conscientiously and vigorously enforce RGI's commitment to safety. Employees are disciplined for infractions of safety rules and unsafe work practices that are observed, not just those that result in an injury. Discipline is given to the employee for safety violations, not simply because the employee was injured on the job or filed a Workers' Compensation claim. Violations of safety rules, standards, and policies are equal to violations of other RGI policies. Discipline for safety violations are administered in a manner that is consistent with RGI's terms and conditions of employment, or labor contracts. Where violations occur after initial training, disciplinary action is progressive; however, some actions may be so serious or severe they merit bypassing some or all of the steps in the progressive disciplinary process. Supervisors are subject to disciplinary action for the following: • Failure to provide adequate training prior to job assignment. • Failure to report incidents and provide medical attention to employees injured at work. • Failure to control unsafe conditions or work practices. • Failure to maintain good housekeeping standards and cleanliness in their departments. Supervisors/General Foremen and Crew Leaders that do not enforce safe work practices and allow employees to work unsafely according to RGI's IIPP and CAL -OSHA regulations SHALL be considered to be no longer working on behalf of the Company and SHALL be considered to be working on their own behalf. Disciplinary procedures will not be instituted without explanation. RGI will provide feedback to the employee on what behavior is unacceptable, why the corrective action is necessary, and how the employee can prevent future violations and disciplinary action. In addition, RGI will take time to recognize an employee who improves or corrects his/her behavior. 14 For minor violations, supervisors shall meet with the employee to discuss the infraction and inform the employee of the rule or procedure that was violated AND describe the corrective action needed to remedy the situation. In all disciplinary actions, each situation is carefully evaluated and investigated. The particular step taken in the disciplinary process depends on the severity of the violation, employee history, and regard to safety. Managers and supervisors are encouraged to consult with the General Manager and Human Resources Manager (HR Manager) for any question about disciplinary action involving safety violations. The employee's supervisor and all members of management are responsible for the enforcement of this disciplinary program. One key to ensuring fairness and consistency in a disciplinary system is keeping good records. It is in the best interest of both RGI and the employee to have written rules and disciplinary procedures. It is just as important to document instances of good or poor safety and health behavior, including discussions with the employee, and to place relevant information in the employee's personnel file. Documentation serves a variety of purposes. It helps RGI to track the development of a problem, corrective actions, and the impact of measures taken. It provides information so that RGI can keep employees informed of problems that need correction. When RGI is evaluating the managerial and supervisory skills of a supervisor, it provides a useful record of how they handled problems. If warnings, retraining, and other corrective actions fail to achieve the desired effect, and if RGI decides to discharge an employee, then documentation becomes even more critical. 3. Communication (Title 8 CCR § 32O3(a)(3)) We recognize that open, two-way communication between management and employee on health and safety issues is essential to an injury -free, productive workplace. The following system of communication is designed to facilitate a continuous flow of safety' and health information between management and employee in a form that is readily understandable and consists of the following items: 0 We will conduct new worker orientation including a discussion of safety and health policies and procedures, as well as a review of our IIPP. 0 Follow-through by supervision to ensure effectiveness. 0 Workplace -specific safety and health training. 0 Safety meetings will be conducted at least every morning at each jobsite by the General Foreperson or Crew Leader. These meetings will be short (15 minutes) and will cover 1 or 2 specific topics. safety meetings are required by Cal/OSHA as a means to successfully communicate important information to employees, as well as promote safety awareness. These meetings will be documented using RGI's Job Briefing & Safety Checklist form. Our company will also hold 15 company -wide safety meetings with all employees once every quarter to provide information concerning major issues in the field of safety as it pertains to the utility tree and logging industry. 0 Effective communication of safety and health concerns between workers and supervisors, including language translation where appropriate. 0 Posted and distributed safety information. 0 A system for workers to anonymously inform management about workplace hazards without reprisal. This is accommodated by Managers, General Foreperson, and Crew Leaders. Employees will report any hazardous conditions or activities noted: as a result of the formal monthly or quarterly inspections, and during daily routine operations. Hazards can be reported to their supervisors anonymously. There will be a safety suggestion box at SHOP where notices can be deposited. Employees also have the option to email safety@rgtreecare.com with their comments. However, this would not be anonymous. 0 Our employees will be given an opportunity to provide input regarding recommendations on safety and health products, procedures, and training as it pertains to daily work operations. For example, employees may be given some responsibility to test out products or conduct research to substantiate recommendations. Employee input may be provided through the suggestion system, reportof hazard, or through actions the safety and health committee initiates. Employees may participate in a variety of ways such as a trainer, inspector, or problem solver. 0 General Forepersons Hazard Reporting Program -Supervisors will report any unsafe acts or unsafe conditions in writing immediately by submitting an Employee Safety Improvement Action Plan form to the Safety Manager. The Safety Manager will initiate immediate abatement procedures, either personally or by delegation to a Regional Safety Supervisor. 0 Employee Hazard Reporting Program -Employees will also be responsible for reporting any unsafe act or unsafe condition to their supervisor via a written Employee Safety Improvement Action Plan form. The supervisor will then forward the notice on to the Safety Manager. 0 All input regarding safety is considered important, and employees are encouraged to actively participate in the company safety program. Employees should feel free to express any safety concerns during safety meetings, individually to supervisors or in writing on the Employee Safety Improvement Action Plan form. All safety suggestions will be given serious consideration, and each will receive a response. 0 Share "Lessons Learned" from incident investigations and facility/jobsite/equipment inspections. Our organization elects to use a labor/management safety and health committee meeting all the requirements of TBCCR 3203 (7)(c)(1) — (7) to comply with the communication requirements of subsection (a)(3) of TBCCR 3203. 16 4. Hazard Identification/Risk Assesment & Control (Title 8 CCR § 3203(a)(4)) An important part of the IIPP is the scheduled/unscheduled periodic inspection of office, shop work areas and fieldwork sites to identify possible hazards and potential causes of occupational illness. Additionally, RGI may ask consultants, or other individuals from outside RGI to conduct hazard assessments on its behalf. Identification of workplace hazards will be accomplished through a cooperative effort between management, supervisors, employees and safety consultants. Responsibility and accountability for effective hazard identification will be placed on all employees, at all levels. The methods employed will include: • When our Injury and Illness Prevention Program was first established; • At least Identification of workplace hazards will be accomplished through a cooperative prior to beginning of the shifts; • Whenever new substances, processes, procedures, or equipment are introduced into our workplace that present potential new hazards; • Whenever new, previously unidentified hazards are recognized; • Whenever occupational injuries and illnesses occur; • When we hire and/or reassign permanent or intermittent workers to processes, operations, or tasks for which a hazard evaluation has not been previously conducted; • Whenever workplace conditions warrant an inspection. Periodic inspections consist of identification and evaluation of workplace hazards utilizing applicable sections of the attached Hazard Assessment Checklist, and any other effective methods to identify and evaluate workplace hazards. The Safety Manager, Regional Safety Supervisors, Field Safety Specialist, Managers, General Forepersons, and Crew Leaders and/or other qualified employees will conduct inspections. In addition to dailyjob site inspections, Managers will perform formal inspections (not to exceed every 30 days) for the purpose of identifying and evaluating workplace hazards. Either an Audit Form or Job Behavior Observation A 1BO Form will be used when performing workplace inspections. An Audit Form or Job Behavior Observation A JBO will be used to document identified hazards and potential exposures requiring correction. These forms will also be used to document the following: 0 When new substances, procedures or equipment are introduced at the workplace/job site. 0 When new or previously unidentified hazards are recognized , or brought to management's attention. 0 When an incident occurs. 0 Whenever a work practice or condition requires attention. The following methods are utilized to identify hazards in the workplace: • Incident Investigations 17 • Employee Observations • Employee Feedback and Input • Regulatory Requirements • Periodic Safety Inspections • Risk Analysis / Job Hazard Analysis (JHA) /Job Safety Analysis (1SA) Our employees play a key role in identifying, controlling, and reporting hazards that may occur or already exist in the workplace. Employee reports of potential hazards can be an effective tool to trigger a closer look at a piece of equipment, operation, or how work is being performed. Reports of potential hazards can also provide suggestions to eliminate a hazard. Inspection results will be discussed weekly between the Safety Team, Manager, and Owners and quarterly by the Safety Committee. A risk assessment matrix will be used to determine risk by analyzing the probability of the hazard causing harm, the frequency the hazard is encountered, and the potential consequences of impact with the hazard. All employees are to be trained on the hazard identification and risk assessment process. Hazards are to be corrected as soon as they are identified. For hazards that cannot be immediately corrected, considerations of the probability and severity of an injury or illness resulting from the hazard will be analyzed. Corrective actions will be assigned with considerations of the availability of needed equipment, materials and/or personnel, time for delivery, installation, modification or construction, and training periods. Interim protection will be provided to involved employees while correction of hazards occurs. All proceedings will be tracked while monitoring the progress of hazard corrective actions. Based on severity of the hazard, the Injury and Illness prevention program will be reviewed and if deemed necessary, changes will be made. The hierarchy of controls (below) is used to mitigate hazards. When a hazard is identified, first attempt to eliminate the hazard. If elimination is not practicable, use engineering controls. If engineering controls are not practicable, implement administrative controls. If the hazard cannot be adequately controlled using engineering and/or administrative controls, employees must use Personal Protective Equipment. A combination of controls may be used to mitigate hazards. 5.Incident/Exposure Investigation (Title 8 CCR § 3203(a)(5)) Investigations of workplace accidents, injuries, illnesses and hazardous substance exposures will be conducted by:, Martha Miller (martha.miller@rgtree.cam / 951-790-8225) . RGI's procedures for investigating accidents, injuries and illnesses and hazardous substance exposures include: (1) Visiting the scene as soon as possible; (2) Interviewing injured employees and witnesses; (3) Determining the cause(s) of the accident/exposure; and (4) Taking corrective action to prevent the accident/exposure from reoccurring. RGI requires all employees to immediately report to their supervisor all incidents and incidents that result in injury or property damage, and all near misses with the potential for serious injury or property damage. Supervisors will report the incident promptly to management. Each incident will be analyzed to determine causes and contributing factors and the analysis will be used to reduce or eliminate the risk of further incident. Incident Investigations are intended to determine causative or contributing factors of occupational injuries and illnesses and for use in determining if any action is necessary in preventing recurrence. They are not intended to fix blame upon an individual or group of individuals. Incidents are defined as an unexpected and undesirable event, frequently resulting in an injury or property damage. Incidents that do not result in injury or property damage are often referred to as near misses. All incidents involving injury or property damage are to be investigated. Furthermore, near misses that could have produced significant injury or damage (e.g., hospitalization, death, environmental impact, and considerable property damage or business interruption) must be investigated. 5.1 General Reporting Requirements Employees must promptly report all potentially work -related incidents, injuries, or illnesses to their Supervisor immediately. Failure to properly report an incident within the specified time period may delay or jeopardize a claim for medical treatment and/or benefits provided under any federal, state, or local law and regulation. All work -related incidents involving the death of an employee shall be reported to OSHA within 8 hours of their discovery. All work -related incidents involving the hospitalization of one or more employees or an employee's amputation or an employee's loss of an eye, as a result of a work -related incident, shall be reported to OSHA within 24 hours of their discovery. Supervision must promptly report all potentially work -related incidents, injuries, or illnesses to RGI Account Managers. RGI Account Managers shall notify the Safety Department and Operations Managers immediately of the incident. Upon notification, the appropriate level of medical attention will be arranged unless the injury is serious, then arrangement should be made immediately. RGI employees injured while working shall be accompanied by another RGI employee to the medical facility. Under no circumstances shall a RGI employee seek medical treatment alone. 19 Incidents must also be reported to the owner client as soon as possible or in a timely manner (within 24 hours of incident). 5.2 Responsibilities Responsibilities for incident investigation will be assigned prior to occurrence of an incident. Individual responsibilities for reporting and investigation must be pre- determined and assigned prior to incidents. The Safety Manager ensures investigations are conducted and assists in identifying corrective actions. The Supervisor shall investigate, or assists in, the incident investigations, and corrects non -conformances. The Supervisor also ensures injured employees are transported to the medical provider for initial treatment. The supervisor completes an `Initial Incident Report" Employees shall immediately report any injury, job related illness, spill or damage to any property to their immediate supervisor. If their immediate supervisor is not available, the employee is then to immediately notify the account manager. Employees who could be first responders will be trained and qualified in first aid techniques to control the degree of loss during the immediate post -incident phase. 5.3 Incident Review Team and Incident Investigation Report All incidents will be investigated to the appropriate level with regards to incident severity. While all incidents should be investigated, the extent of such investigation shall reflect the seriousness of the incident utilizing a root cause analysis process or other similar method determined by the RGI Safety Manager. They will form an Incident Review Team that participates in the determination of the final root cause investigative incident report. The team consists of representatives of management or other designees as assigned by the RGI Safety Manager. 5.4 Procedures Serious occupational injuries, illnesses or exposures to hazardous substances, as defined by Cal/OSHA, must be reported to the RGI office immediately when they become known to managers or supervisors. Serious injuries include deaths, amputations, concussions, crush injuries, fractures, burns, lacerations with significant bleeding or requiring stitches, or hospitalization (other than for observation) for greater than 24 hours. Required information includes the name of the injured employee, a brief summary of the incident, description of the injuries obtained by the employee, and a number where the reporting supervisor can be reached. RGI's Safety Department must report the injury to Cal/OSHA within eight hours of occurrence. 1. All incidents, regardless of severity, must be reported immediately to the supervisor. 2. The supervisor will then promptly notify the RGI office. 3. The Safety Administrator will initiate an investigation of all: a. critical injuries b. lost -time injuries 20 c. medical aid incidents d. occupational illnesses e. major close calls f. any workers fall -arrested by a harness or safety belt g. property damage exceeding $500.00. 4. The supervisor will ensure that any incidents or incidents requiring investigation are reported immediately to the President and to the Safety Manager. S. The supervisor will conduct an incident investigation, using the corporate "Incident Investigation Report Form", for any incident requiring investigation. 6. Preliminary reports must be submitted to the Safety Administrator and Safety Manager before the end of the workday. Detailed reports are to be submitted with 1 day. 5.5 Incident Investigations The best method to establish a safer workplace is to study past incidents and worker compensation complaints. By reviewing past injuries, RGI hopes to avoid similar problems in the future. Therefore, whenever there is an incident, and in many cases upon review of past incidents, you may be requested to participate in a safety audit interview. During the interview, there will be questions about the nature of the investigation and the workplace safety related tothe incident. Please answerthese questions honestly and completely. Also, please volunteer any personal observations and/or suggestions for improved workplace safety. The purpose of conducting an incident investigation is to identify the root cause and implement a corrective action to prevent a reoccurrence. Incidents are investigated by the Supervisor with the assistance of the Safety Manager or designee and others as needed. Initial identification of evidence immediately following the incident might include a listing of people, equipment, and materials involved and a recording of environmental factors such as weather, illumination, temperature, noise, ventilation, and physical factors such as fatigue, age, and medical conditions. The investigation is conducted to determine and correct the cause(s) of the incident. Specific procedures that can be used to investigate workplace incidents and hazardous substance exposures include: 1. Interviewing injured personnel and witnesses; 2. Examining the injured employee's work area for causative factors; 3. Reviewing established procedures to ensure they are adequate and were followed; 4. Reviewing training records of affected employees; S. Determining all contributing causes to the incident; 6. Taking corrective actions to prevent the incident/exposure from reoccurring; and 7. Recording all findings and corrective actions taken. 21 5.6 Witness Interviews and Statements Immediately, or as soon as possible after medical treatment is provided, the injured employee should complete the RGI Employee Statement form. Obtain witnesses' names, permanent addresses, and statements of their complete factual observations. If necessary, you may have to sequester witnesses for a time period while securing incident area and providing attention to the victim. Witness statements should be written by the witness; however, another person may record his/her dictation if so requested by the witness. Statements should be taken and prepared in a confidential and non -threatening environment. When investigating incidents, open-ended questions such as who?, what?, when?, where?, why?, and how? will provide more information than closed -ended questions such as "Were you wearing gloves?" Examples include • How did it happen? • Why did it happen? • How could it have been prevented? • Who was involved? • Who witnessed the incident? • Where were the witnesses at the time of the incident? • What was the injured worker doing? • What was the employee working on? • When did it happen? • When was the incident reported? • Where did it happen? • Why was the employee assigned to do the job? 5.7 Collection/Preservation and Security of Evidence Evidence such as people, positions of equipment, parts, and papers must be preserved, secured and collected through notes, photographs, witness statements, flagging, and impoundmentof documents and equipment. All evidence shall be dated. Securing the incident scene is essential to ensure an effective accident investigation. No materials or equipment shall be moved made until a review of the accident is completed, except when securing equipment or materials that could result in further injury. No employees shall be allowed to leave the site. Take numerous photographs of the area the incident occurred and also the employee's injury. 5.8 Completing the Initial Incident Report The supervisor's findings and corrective actions must be documented using the Incident Investigation form. If the supervisor is unableto determine the cause(s) and implement appropriate corrective actions, assistance is available from the Safety Manager. Every job location will have on site at least one camera, preferably either a video or a sixty second type, with enough film to take pictures immediately after any incident occurrence. 22 All pictures should be identified. Let people know on tape that they are being recorded. Also, make sure that the names and addresses and day and evening phone numbers of all eyewitnesses are noted or recorded. If a formal police report or other official investigation is conducted by any government agency, get the name and badge number of the official, or a business card, and find out when a copy of the official report will be available to the public. If you are requested to make a statement, you have the right to have the Company lawyer attend your statement at no cost to you. A satisfactory incident report will answer the following questions: 1. What happened? The investigation report should begin by describing the incident, the injury sustained, the eyewitnesses, the date, time and location of the incident and the date and time of the report. Remember: who, what, when, where and how are the questions that the report must answer. 2. Why did the incident occur? The ultimate cause of the incident may not be known for several days after all the data are analyzed. However, if an obvious cause suggests itself, include your conclusions as a hypothesis at the time you give your information to the person in charge of the investigation. 3. What should be done? Once a report determines the cause of the incident, it should suggest a method for avoiding future incidents of a similar character. This is a decision by the Responsible Safety Manager and the supervisor on the project, as well as top management. Once a solution has been adopted, it is everyone's responsibility to implement it. The final incident investigation report consists of findings with critical factors, evidence, corrective actions, responsible parties, and timelines for corrective action completion. A copy of the preliminary incident report SHALL be sent to the RGI Safety Department within 12 hours of the incident. 5.9 Corrective Actions The Safety Administrator and Manager, or safety designee, must review the investigation reportto ensure that the investigation was thorough and that all corrective actions are completed. Investigations and/or corrective actions that are found to be incomplete should be routed back to the supervisor for further follow-up. All corrective actions that are not implemented in a reasonable period of time must be discussed with the Safety Administrator. Corrective Actions resulting from incidents will be distributed to persons and subcontractor involved. Lessons learned and corrective actions from each incident must be reviewed and communicated with each crew to aid in avoiding similar incidents on other jobsites. 23 5.10 Definitions An Incident is defined as an unplanned event that causes harm to people or damage to property. Incidents are categorized as one of the following: • Lost Time Injury (LTI) refers to any injury that prevents a worker from coming to work on the day following the day of the injury. • Medical Aid refers to any injury not severe enough to warrant more than the day of injury off, but where medical treatment by a doctor is given. • First Aid refers only to injuries that can be treated on the job without any days lost. • An Incident is defined as property damage but with no injury to workers. • A Near Miss is a situation in which no injury or damage occurred but might have if conditions had been slightly different. • Occupational Illness is defined as a condition resulting from a worker's exposure to chemical, biological or physical agents in the workplace to the extent that the health of the worker is impaired. • Critical Injury is defined as an injury of a serious nature that: a) Places life in jeopardy; b) Produces unconsciousness; c) Results in substantial loss of blood; d) Involves the fracture of a leg or arm but not a finger or toe; e) Involves the amputation of a leg, arm, hand or foot but not a finger or toe; f) Consists of burns to a major portion of the body, or g) Causes the loss of sight to an eye. 6. Hazard Correction (Title 8 CCR § 3203(a)(6)) RGI management will take prompt consistent action when responding to safety and health issues. Management will demonstrate RGI's commitment to addressing safety and health concerns and encourage employee participation. Management will respond to employees' reports of hazards or potential hazards. Unsafe or unhealthy work conditions, practices or procedures will be corrected in a timely manner based on the severity of the hazards, including: (1) When a hazard is observed or as soon as it is discovered; and (2) When an imminent hazard exists which cannot be immediately abated without endangering employee(s) and/or property, we will remove all exposed employees from the area except those necessary to correct the existing condition. Employees who are required to correct the hazardous condition will be provided with the necessary protection and training. 24 Immediate supervisors will review, investigate, and take any necessary and appropriate action on all employee reports of hazards or potential hazards. The employee reporting the hazard or potential hazard will be notified of the outcome. Reporting of hazards or potential hazards will be without fear of reprimand. Under no circumstances will an employee be permitted to work under conditions that pose a clear or imminent danger. When an imminent hazard is identified and immediate correction is not possible, all exposed workers will be removed from the area. Employees responsible for correcting the hazardous condition will be provided with the necessary training and protection. Techniques for Correction Hazards — Overview 1. Avoidance and Elimination: If at all possible, the District seeks to avoid or eliminate identified risks so as to completely eradicate the problem. 2. Substitution: Especially when it comes to chemicals, the District seeks to substitute less toxic or less harmful chemicals for more dangerous substances. 3. Engineering Controls: These controls include machine guarding, active ventilation, noise reduction at the source, and providing of material handling equipment. These are basic and primary methods of control. 4. Administrative Controls: These controls include job rotation, additional policies and procedures, training and re-training of employees on job specific safety measures. 5. Personal Protective Equipment: These controls include hearing protection, hardhats, hand and eye protection. These are often the least effective controls for hazards and should be relied upon only when other controls are impractical. Correction of hazards will be documented in writing, either by a notation on an inspection checklist, completion of a Hazard Identification, Evaluation, and Correction Verification form, or other written communication (e-mail or office memorandum). Information on measures taken to correct hazards will be made available to employees. 7. Training and Instruction RGI has developed a comprehensive safety training program. Employees are provided training on many general safeguards, as well as those safety activities that are job -specific, including Codes of Safe Practices, and specific safe practices and hazards that are unique to the employees' job assignment. New worker orientation includes a discussion of safety and health policies and procedures, with follow-up training by his/her Supervisor to ensure effectiveness. All personnel shall be trained in their roles and responsibilities for incident response and incident investigation techniques. Training frequency will be based on the specific area of responsibility but shall not exceed once every two years. 25 Management will provide Supervisors with the proper tools, and training, to assist with the enforcement of job safety. Supervisors must be trained to familiarize them with the safety and health hazards to which workers under their immediate direction and control may be exposed; and all workers must have training specific to hazards related to his/herjob assignment. TRAINING may be formal and/or by "on-the-job training' (OTJ) demonstration and practice. The training of employees will be an ongoing operation at RGI. Safety must be incorporated into all training sessions. In order to train effectively, supervisory personnel need to follow these simple guidelines: • Be familiar with the subject being taught. • Believe in the subject. If you do not believe in what is being taught, then employees will tend to be less receptive. The training of employees will be continual and frequent, using the guidelines listed below (Please note that these are minimums): Orientation: All new employees prior to starting work. Annual Safety Meeting: All personnel not to exceed every 12 months. On -The -lob Training: All personnel will receive training during normal working situations. General Training: As needed to address identified hazards or new tasks. Toolbox/Field Talk Training: Supervisors are responsible for conducting safety training at least every 7 working days. Training will be documented on the Toolbox Safety Meeting Report. Employee participation is mandatory. Supervisors should ensure that all employees receive general and job -specific training prior to initial or new job assignments. In addition, training is required: • Whenever new substances, processes, procedures or equipment are introduced to the workplace which may create new hazards. • When new or previously unrecognized hazards are introduced into the work environment or brought to a supervisor's attention. • When an employee cannot demonstrate adequate understanding of the safety requiremnets of a task. 7.1 On -the -Job Training On-the-job training (OTJ) is a form of training taking place in a normal working situation. OTJ, sometimes called direct instruction, is one of the earliest forms of training (observational learning is probably the earliest). It is a one-on-one training located at the job site, where someone who knows how to do a task shows another how to perform it. 1. General recognition and prevention of safety hazards in employees work duties. Fm 2. Recognition of hazards, and protective measures which apply to their individual jobs. 3. Safe performance of assigned tasks — including, but not limited to, personal protective equipment, hand and audible signals and overhead electrical hazards. 4. Safe use and maintenance of the tools or equipment they may be required to use. They must also be trained to understand and follow manufacturers instructions. The following training method will be used. Actual demonstrations of the proper way to perform a task are very helpful in most cases. 0 Tell them how to do the job safely a Show them how to do the job safely 0 Have them tell you how to do the job safely a Have them show you how to do the job safely O Follow up to ensure they are still performing the job safely Documentation of this training shall be kept, including the employee's name, date(s) the training was performed, and the signature of the trainer or the employer. NOTE: No employee should use chemicals without fully understanding their toxic properties and without the knowledge required to work with them safely. NOTE: Mechanical safeguards must always be in place and kept in place, Employees are to report to a supervisor all unsafe conditions encountered during work. NOTE: Personal protective equipment must be used when and where required, and properly maintained 7.2 List of Training Subjects We train our workers about the following training subjects: • Access to Medical and Exposure Records. • Active Shooter Attack Survival Training. • Aerial Lift Safety • All Terrain Utility Vehicle Safety. • Anti -Bullying T raining • Back Iniury Prevention. • Bloodborne Pathogens and Other Biological Hazards • Chainsaw And Other Power Tool Operation. • Chipper Operation. • Code of Conduct (Ethics). • Code of Safe Practices • Common Poisonous Plants & Harmful Animals. • Compressed Gas & Cylinders Safety. • Compressors and Compressed Air Safety. 27 • Covid 19 Prevention. • Crane Operations. • Danger Zone Manaeement • Die In Prevention. • Driver Safety. • Drug Free Workplace. • Electrical Hazards, Including Working Around High Voltage Lines. • Emergency Response. • Emergency Spill Response. • Environmental Controls. • Equipment Operations. • Fatigue Management. • Fire Prevention. • Fit For Duty. • Hazard Communication. • Hearing Conservation. • Heat Illness Prevention. • Ladder Safety. • Lock Out/Tae Out Procedures. • Machine. Machine Parts, And Prime Movers Guarding. • Material Handling. • Noise Exposure. • OSHA Recordkeeping. • Pandemic Preparedness • Personal Protective Equipment. • Physical Hazards. Such as Heat/Cold Stress, Noise, And Ionizing and Non -Ionizing Radiation • Preventing Sexual Harrasment. • Proper Use Of Powered Tools. • Protection From falls. • Railroad Safety. • Respiratory Protection and Safety. • Rigging Safety. • Safe Access To Working Areas. • Safe Procedures for Cleaning. Repairing, Servicing and Adiusting Equipment and Machinery. • Safety Reguirements For Arboricultural Operations. • Sexual Harassment Prevention. • Shop Safety. • Slips, Falls, And Back Injuries. • Soraving Operations. • Stop Work Authority. • Traffic Control For Flaggers. • Transporting Employees & Materials. • Tree Climbing and Trimming Operations. 28 • Tree Falling/Bucking Procedures and Precautions. Including Procedures for Recognizing and Working With Hazard Trees, Snags, Lodged Trees, and Unsafe Weather Conditions. • Use Of Elevated Platforms. • Welding, Cutting & Brazing Safety. • Whistleblower Protection. • Wildland Fire Prevention. • Working Over or Near Water. • Workplace Harrasment. • Workplcae Violence. • yarding Operations. Including Skidding. Running Lines, Unstable Loes Rigging And Communication. 8. Recordkeeping Records relating to workplace inspections and employee training shall be compiled and retained to document implementation of this IIPP. These records provide information to help RGI measure and evaluate the success of our safety and health activities. Periodic reviews of your records will help monitorthe success of RGI's IIPP. Records are reviewed to identify where injuries are occurring and in what numbers; patterns or repeat situations. These records can help identify hazardous areas in the workplace and pinpoint where immediate corrective action is required. Five important steps are required by the Cal/ OSHA recordkeeping system: 1. RGI is required to record each fatality, injury, or illness that is work -related, a new case, or meets one or more of the general recording criteria specified in Title 8, Section 14300. 2. Each recordable injury of illness must be entered on an OSHA 300 Log and 301 Incident Report, or equivalent, within (7) calendar says of receiving information that a recordable injury of illness has occurred. 2.3. Record each injury or illness on the Cal/ OSHA Log of Occupational Work Related Injuries and Illnesses (Form 300) according to the instructions. -Prepare an Injury and Illness Incident Report (Form 301), or equivalent. 3. A company executive must certify that he or she has examined the OSHA 300 log and when found to be correct will sign the OSHA 300A summary. 4. Annually review and certify the Cal/OSHA Form 300 and post the Summary of Work -Related Injuries and Illnesses (Form 300A) no later than February 1 and keep it posted where employees can see it until April 30. A company executive must certify that he or she has examined the OSHA 300 log and when found to be correct will sign the OSHA 300A summary. S. Maintain the last five (5) years of these records in your files. Records of scheduled and periodic inspections including the person(s) conducting the inspection, the workplace hazards (i.e., unsafe conditions and work practicesthat have been identified) and the action(s) taken to correct the identified unsafe conditions and work practices, are Documented. The following records will be retained for a minimum of 3 years: ❑ Scheduled and unscheduled inspections, which will include methods used to identify, Evaluate, and correct work site conditions and practices. ❑ Records relating to individual and group safety and health training will include: ® Employee's Name/Signature Date of Training 0 Training Topic ® Name of Trainer ❑ Records relating to the investigation of incidents and near -miss exposures. i Records relating to the implementation and maintenance of policies and procedures. The following records will be retained for at least 30 yearsas applicable: Records relating to employee exposure to hazardous and toxic substances, in accordance with 8 CCR §3204 General Industry Safety Orders. Workplace inspection records are maintained as follows: Name of individual Responsible for inspection records: Safety Manager Location Of Inspection Records: 401 W. 4' St. San Bernardino, California 92401 Employee training records related to safety, injury, and illness prevention are retained at the RGI Office And are located at: 401 W. 4TH St. San Bernardino, California 92401 30 Employee Access to our IIPP A copy of RGI's IIPP shall be maintained at each of RGI's worksites. However, when employees are dispatched to work outside a fixed workplace (office, shop, yard), a copy of the IIPP shall be maintained at the employee's established, central workplace. RGI is required to provide employees or authorized representatives with a written copy of the company's IIPP within 5 business days, in a reasonable time, place and manner, at no cost to the employee upon request. In addition, employers are required to provide training to notify employees of their right to access. RGI may provide the employee with an electronic version if the employee agrees to receive an electronic copy. The IIPP shall cover all of RGI's own employees, and all other employees who RGI controls or directs, and directly supervises on the job to the extent these workers are exposed to worksite and job assignment specific hazards. 31 Attachment I SDG Enterprises dba Four Seasons Landscaping Proposal 'la °&ii{ _ ■ Tree MAINTENANCE SERVICES R City of Rosemead July 24, 20245t SGD ENTERPRISES FOUR SEASONS LANDSCAPING FOUR S EASONS 14937 DELANO STREET, VAN NUYS, CA 91411 LANDSCAPING (323) 658-1047 CSBL#662720 City of Rosemead Tree Maintenance Services July 24', 2024 City of Rosemead Deliver by Planetbids Subject: Request for proposals No. 2024-24 Tree Maintenance Services To Public Works Department, SGD Enterprises DBA Four Seasons Landscaping is proud to present this bid package in response to the Request for proposals Tree Maintenance Services forthe City of Rosemead. We have thoroughly reviewed the entire RFP and believe that we are uniquely qualified to handle such a project and can ably offer our unique skilled services to the city. We understand that we will be responsible for performance of all tree care and arboricultural services. This bid proposal will be valid from 7/24/2024 and thereon for 180 days. This project will be managed from our office located at 14937 Delano Street, Van Nuys, CA 91411. Eytan Darrison (Tel:323-658-1047 Email: darrison@sgdent.com) will be the contact person. CSBL#662720 DIR# 1000594916. www.fourseasonsiandscapingandtree.com. We are a C Corporation. We were incorporated in California. We will not have any subcontractors on this job. All information submitted in this proposal is true and correct. Four Seasons accepts all terms of this RFP and conditions in the document and maintenance agreement. No exceptions taken. SGD Enterprises is in full good standing with the CSBL, DIR and any other applicable agency. We are not debarred, suspended or ineligible to contract by any federal, state, or local public agencies. We acknowledge any addendums. Thank you for your consideration of our proposal. We look forward to having the opportunity to continue our work with The City. Sincerely, Stepken Darri5M Stephen Darrison- President and Owner SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/24/2024 Table of Contents Cover Page Table of Contents Approach and Scope of Work Project Team, Key Personnel and Resumes Company Qualifications References Standard City Contract and Insurance Requirements Addenda Acknowledgement Cost Licenses 1 2 3 14 18 22 23 23 24 25 2 SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/24/2024 Approach and Scope of Work SGD Enterprises DBA Four Seasons Landscaping has reviewed the entire RFP to ensure that we have the proper knowledge to properly handle this size contract. Four Seasons Landscaping understands the high level of quality that the city is requesting. The city is requesting extensive and specific tree care. The city is home to thousands of residents and deserves to look beautiful at all given times. When the city decided to put out this RFP for bid, they were looking to pair with a contractor that could ensure the highest level of service to maintain and exceed the already high level of work and customer service in regards to tree maintenance. We appreciate the city's emphasis on the implementation and interpretation of the ISA-approved tree work protocol, specifically regarding the removal of dead, diseased, and crossing limbs, as well as the trimming for the development of evenly spaced scaffold branches. We assure you that our team is well-equipped to deliver the quality results you require. At Four Seasons, we take great pride in adhering to industry standards and best practices, and the International Society of Arboriculture (ISA) guidelines serve as a fundamental framework for our tree care operations. Our experienced arborists are ISA-certified, ensuring that they possess the necessary knowledge and expertise to effectively implement and interpret the ISA-approved tree work protocol. When it comes to the removal of dead, diseased, and crossing limbs, our approach prioritizes the overall health and safety of the trees involved. Our team carefully assesses each tree, identifying and removing any dead or diseased branches that may pose a risk to the tree's well-being or surrounding structures. We also address crossing limbs, which can cause rubbing and potential damage, by strategically removing or pruning them to promote healthy growth and structural integrity. Furthermore, our arborists are skilled in the art of trimming trees to develop evenly spaced scaffold branches. This process is crucial for enhancing tree structure and aesthetics, as well as maintaining a safe and sustainable environment. By carefully selecting and retaining the most suitable branches, we facilitate balanced growth patterns, prevent excessive weight distribution, and reduce the risk of branch failure. We understand that the successful implementation of the ISA-approved tree work protocol requires meticulous attention to detail, thorough understanding of tree biology, and proficiency in various pruning techniques. Our team has extensive experience in executing such protocols across a diverse range of projects, including residential, commercial, and municipal settings. In addition to our expertise, we prioritize communication and collaboration throughout the entire process. We will work closely with you to understand your specific needs, provide regular updates on the project's progress, and address any concerns that may arise. Our goal is to ensure SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/24/2024 your complete satisfaction and exceed your expectations at every stage of the tree work implementation. We are confident that our commitment to professionalism, adherence to industry standards, and dedication to customer satisfaction make us the ideal partner for your tree work requirements. We appreciate your focus on maintaining the health and vitality of the trees under your care, and we are confident in our ability to address these concerns effectively. We recognize that tree diseases can significantly impact the overall well-being of the urban forest. Our team of skilled arborists is well -versed in identifying and managing a wide range of tree diseases commonly found in the region, including those that are typically encountered in trees owned by the city. When it comes to disease prevention and management, our approach is based on a combination of proactive and responsive measures. We prioritize the implementation of preventative strategies to minimize the risk of disease establishment and spread. Some of the key prophylactic approaches we employ include: 1. Regular Tree Inspections: Our team conducts thorough inspections to detect early signs of disease, such as leaf discoloration, wilting, cankers, or unusual growth patterns. By identifying potential issues at their initial stages, we can take immediate action to prevent further spread and minimize the impact on tree health. 2. Proper Sanitation Practices: We understand the importance of preventing disease transmission via tools and equipment. Our arborists strictly adhere to industry -standard sanitation protocols, ensuring that tools are cleaned and disinfected between each tree to prevent cross -contamination. This approach minimizes the risk of disease spread from one tree to another during pruning, trimming, or other tree care activities. 3. Pruning and Thinning: To promote tree health and prevent the development or spread of diseases, our arborists are skilled in the art of strategic pruning and thinning. By removing dead, diseased, or weakened branches, we eliminate potential entry points for pathogens and improve overall tree vigor. Proper thinning techniques also enhance airflow and light penetration, reducing the likelihood of disease development in dense canopies. 4. Selective Planting: When selecting new trees for city -owned properties, we carefully consider their disease resistance and adaptability to the local environment. By choosing species and cultivars that are more resistant to prevalent diseases, we can help establish a healthier tree population and reduce the need for intensive management. 5. Integrated Pest Management (IPM): Our team practices an integrated approach to pest and disease management, utilizing environmentally friendly strategies that prioritize biological control methods and minimize the use of pesticides. Through regular monitoring, accurate identification, and targeted treatments, we strive to strike a balance between effective disease control and ecological sustainability. 4 SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/2412024 By incorporating these prophylactic approaches into our tree care practices, we aim to create a resilient and thriving urban forest for city -owned properties. Our knowledgeable arborists stay up-to-date with the latest research and industry advancements, ensuring that we can provide the most effective solutions for managing tree diseases in a proactive and responsible manner. We understand the importance of maintaining open lines of communication with our clients. We are committed to working closely with the City to develop a customized disease management plan that meets your specific needs and budgetary considerations. Our team will provide regular updates on the health of the trees under our care and recommend appropriate actions to prevent disease spread and preserve the beauty of your landscape. Regarding the work protocol specific to City's tree varieties, we have assessed that the many species include palms, Chinese elms, Eucalyptus, Jacarandas, and Pine trees. We appreciate your focus on tailoring our services to the specific needs of these tree species, and we assure you that our team is well-equipped to handle the unique requirements associated with each variety. We understand that different tree species demand specialized care and attention. Our experienced arborists possess in-depth knowledge of the characteristics, growth patterns, and maintenance requirements. Here some common sample species and some specs: Palms, Chinese elms, Eucalyptus, Jacarandas, and Pine trees. We are committed to providing comprehensive work protocols that cater to the specific needs of these trees, ensuring their health, aesthetics, and longevity. 1. Palms: • Pruning and Trimming: Our arborists are well -versed in the proper pruning techniques for palms, including the removal of dead or decaying fronds, fruit stalks, and flowers. We prioritize the preservation of the tree's natural shape while promoting safety and aesthetics. • Pest and Disease Management: We conduct regular inspections to identify and manage common palm tree pests and diseases, such as palm weevils or fungal infections. Our team will implement appropriate treatments to mitigate any issues identified during the inspection. 2. Chinese Elms: Structural Pruning: Chinese elms benefit from structural pruning to promote a balanced branch structure and minimize the risk of limb failure. Our arborists will selectively remove crossing or weak branches, allowing for better airflow, light penetration, and overall tree health. Disease Management: We are familiar with common diseases affecting Chinese elms, such as Dutch elm disease or leaf spot. Our team will closely monitor these trees and take necessary measures to prevent, manage, and mitigate any disease outbreaks. 3. Eucalyptus: SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/24/2024 Thinning and Crown Reduction: Eucalyptus trees often require thinning to reduce the density of the canopy and improve airflow, reducing the risk of limb breakage. Additionally, selective crown reduction may be necessary to maintain a balanced structure. Fire Safety Measures: Given the fire -prone nature of Eucalyptus trees, we are well - versed in implementing fire safety protocols, including the removal of dead or highly flammable materials from the tree and its surroundings. 4. Jacarandas: • Canopy Pruning: Jacarandas benefit from canopy pruning to maintain their graceful shape and promote healthy growth. Our team will selectively remove dead, damaged, or crossing branches while preserving the tree's natural form. • Flower Management: We understand the importance of timely pruning to manage flower litter and prevent any potential impact on adjacent structures or areas. Our arborists will schedule pruning sessions accordingly to minimize inconvenience. 5. Pine Trees: Thinning and Pruning: Pine trees often require thinning to improve light penetration and airflow within the canopy, reducing the risk of disease and pest infestation. Our team will also perform selective pruning to maintain proper shape and structure. Pest Control: We are experienced in managing pests that commonly affect pine trees, such as bark beetles or pine tip moths. Our team will implement preventive measures and appropriate treatments to protect the health and vitality of these trees. Our commitment to providing specialized care for each tree variety, combined with our extensive experience and knowledge, enables us to develop effective work protocols specific to the city's tree varieties. We will work closely with you to understand your specific goals, address any concerns, and develop a tailored plan that aligns with your expectations. We have a thorough company safety protocol relative to the use of chainsaw, bucket lift, rope work, and working near energized electrical transmission lines. We prioritize the safety of our team, your property, and the surrounding environment. We strictly adhere to industry best practices and regulations to ensure a safe working environment for all stakeholders involved. 1. Chainsaw Safety Protocol: • Our team consists of highly trained and certified arborists who have undergone extensive chainsaw safety training. They possess the necessary skills to operate chainsaws safely and effectively. • Prior to any chainsaw operation, our team conducts a thorough assessment of the work area, identifying potential hazards and implementing appropriate safety measures. Personal protective equipment (PPE), including chainsaw chaps, gloves, safety glasses, and helmets, is provided to all team members to mitigate the risk of injury. SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/24/2024 2. Bucket Lift Safety Protocol: • Our operators are trained and certified in the operation of bucket lifts and adhere to strict safety guidelines during their use. • Before deploying a bucket lift, our team conducts a comprehensive assessment of the working conditions, including ground stability and overhead obstacles. • Regular maintenance and inspections of our bucket lifts are carried out to ensure optimal functionality and adherence to safety standards. 3. Rope Work Safety Protocol: • Rope work is an integral part of our tree care operations. Our team members receive specialized training in arborist climbing and rigging techniques. • We prioritize the use of appropriate rigging equipment and techniques to ensure the safe and controlled lowering of limbs and branches during tree removal or pruning. • All climbing equipment, including ropes, harnesses, and carabiners, undergoes regular inspection and maintenance to guarantee reliability and safety. 4. Working Near Energized Electrical Transmission Lines: • Safety is paramount when working near energized electrical transmission lines. We strictly adhere to regulations and guidelines set by relevant authorities. • Our team members undergo specialized training in electrical hazard awareness and work practices to ensure their safety and the avoidance of any electrical incidents. • We maintain open communication and coordination with utility companies to ensure that work near energized electrical lines is conducted following established safety protocols. Our safety protocol extends beyond the use of specific equipment. It encompasses comprehensive risk assessments, ongoing safety training, regular equipment maintenance, and adherence to local, state, and federal safety regulations. We promote a safety culture within our organization, emphasizing the importance of situational awareness, communication, and the empowerment of our team members to identify and mitigate potential hazards. Additionally, we carry comprehensive liability insurance coverage, including workers' compensation, to protect our employees, clients, and properties in the unlikely event of an incident. The safety of our team, your property, and the community is our utmost priority. By implementing rigorous safety protocols and maintaining a strong commitment to safety, we ensure a smooth and secure tree care process. We prioritize customer satisfaction and aim to address any concerns or issues promptly and professionally. 1. Complaint Handling: 7 SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/24/2024 • We understand that complaints can arise from various sources, including the public. We have established a dedicated customer service department to handle complaints effectively. • When a complaint is received, our customer service team diligently listens to the concerns, documenting all relevant details. We strive to respond promptly, usually within 24 hours, acknowledging the complaint and providing an estimated timeframe for resolution. • We investigate the complaint thoroughly, working closely with the complainant to gather all necessary information. This may involve site visits, discussions with our team members involved in the project, and reviewing any supporting documentation or evidence. • Once we have gathered all the facts, we take appropriate actions to address the complaint. This may include remedial measures, corrective actions, or communication to clarify any misunderstandings. We maintain open lines of communication with the complainant throughout the process, providing regular updates until the complaint is resolved to their satisfaction. 2. Damage Claim Handling: • While we take all necessary precautions to minimize the occurrence of damages, we understand that incidents can happen. If we receive a damage claim from a member of the public, we handle it with utmost care and professionalism. • Upon receiving a damage claim, we promptly initiate an investigation to assess the validity of the claim. Our team gathers relevant information, including photographs, documentation, and witness statements, to determine the cause and extent of the alleged damage. • We work closely with the claimant, maintaining open lines of communication and addressing any concerns they may have. We may also involve our insurance provider, if necessary, to ensure proper coverage and timely resolution. • Once the investigation is complete, we provide a detailed response to the claimant, outlining our findings and proposed resolution. If the claim is determined to be valid, we take full responsibility and initiate the necessary actions to rectify the damage promptly and fairly. • Throughout the process, we strive to maintain transparency, professionalism, and empathy when dealing with damage claims. Our goal is to reach a satisfactory resolution that addresses the concerns of the claimant and preserves our commitment to quality service. We view complaints and damage claims as opportunities to learn and improve. We value feedback from the public and are committed to continuous improvement in our processes, training, and operations. By actively listening, investigating diligently, and responding appropriately, we aim to uphold our reputation for exceptional customer service. 1*1 SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/24/2024 We have a strong company internal tree maintenance and arboricultural training program, as well as our safety training program, resources utilized, initial training plan, and continuing training plan. We recognize the importance of investing in the professional development of our team members to ensure their expertise, competence, and commitment to safety. (a) Internal Tree Maintenance and Arboricultural Training Program: • Our company places a strong emphasis on maintaining a highly skilled workforce. We have developed an internal tree maintenance and arboricultural training program to continually enhance the knowledge and skills of our team members. • Our training program covers a wide range of topics, including tree biology, pruning techniques, proper tree care practices, tree risk assessment, pest and disease management, and industry best practices. • We have dedicated trainers who are experienced arborists themselves, providing comprehensive training sessions that blend theoretical knowledge with practical hands- on exercises. • The training program includes both classroom -style sessions and field training, allowing our team members to gain practical experience in various tree care scenarios. • We regularly review and update our training materials and curriculum to incorporate the latest research findings, industry advancements, and changes in regulations and safety standards. • Our training program aims to foster a culture of continuous learning and professional growth, empowering ourteam members to deliver exceptional tree maintenance services based on the most up-to-date practices in arboriculture. (b) Safety Training Program, Resources Utilized, Initial Training Plan, and Continuing Training Plan: • Safety is a fundamental pillar of our operations. We have developed a comprehensive safety training program to ensure that our team members are equipped with the knowledge and skills necessary to work safely in diverse environments. • Our safetytraining program covers a wide range of topics, including hazard identification, proper use and maintenance of equipment, fall protection, electrical safety, personal protective equipment (PPE) usage, emergency response procedures, and traffic control measures. • We utilize a combination of internal training resources, external safety training programs, and industry -specific safety guidelines and regulations to develop a robust training curriculum. • Our initial training plan involves an intensive onboarding process for new team members, which includes comprehensive safety training specific to their roles and responsibilities. This ensures that they are well -prepared to work safely and effectively from the outset. • We conduct regular safety training sessions and refreshers to reinforce safety protocols, provide updates on new safety practices, and address any emerging safety concerns or regulations. 4 SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/24/2024 Our safety training program includes opportunities for hands-on practice, simulations, and scenario -based exercises to enhance practical skills and decision -making abilities in real -world situations. We maintain a record of all safety training completed by our team members, ensuring compliance with applicable regulations and demonstrating our commitment to ongoing safety education. We view training and safety as a continuous process. We are committed to providing ongoing professional development opportunities to our team members, including participation in industry conferences, workshops, and specialized training courses. Our goal is to ensure that our team members are equipped with the latest knowledge, skills, and safety practices to deliver exceptional services while prioritizing their well-being and the safety of our clients and the public. We also are very careful about ensuring the safety of visitors at the city and ensuring their safety while performing our work. Some of the following precautions will be taken: 1. Signage and Barricades: Clearly mark the work area with highly visible signage indicating that tree work is in progress. Use barricades or fencing to physically block off access to the area. Make sure the signage includes warnings about potential hazards such as falling debris or machinery. 2. Qualified Personnel: Ensure that only trained and certified personnel are allowed to work in the designated area. This includes arborists, tree climbers, and equipment operators who have the necessary expertise to safely carry out the work. 3. Safety Briefings: Conduct safety briefings for all workers involved in the project before work begins. Emphasize the importance of following safety protocols, including wearing appropriate personal protective equipment (PPE) such as helmets, gloves, and safety harnesses. 4. Visitor Education: Provide information to city visitors about the ongoing tree work and any temporary changes to access routes or exhibits. Use signage at entry points and throughout the city to inform visitors about the areas that are off-limits due to tree maintenance. 5. Monitoring and Supervision: Assign a dedicated supervisor or safety officer to oversee the tree work operations and ensure that safety protocols are being always followed. This individual should be responsible for regularly inspecting the work area and addressing any safety concerns that arise. 6. Traffic Control: If the tree work involves the use of heavy machinery or vehicles, establish designated routes for equipment transport to minimize the risk of collisions with visitors. Use flaggers or traffic cones to direct pedestrian traffic away from areas where machinery is operating. 7. Emergency Procedures: Develop and communicate clear procedures for responding to emergencies such as injuries, equipment malfunctions, or unexpected hazards. Ensure that all workers are trained in first aid and know how to contact emergency services if needed. 10 SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/24/2024 8. Regular Inspections: Conduct regular inspections of trees and equipment to identify any potential safety hazards before they escalate. Address any issues promptly to prevent accidents or injuries. Four Seasons Landscaping understands that they are responsible for ensuring that their staff is fully knowledgeable and trained for all aspects of this contract. Additionally, Four Seasons Landscaping will be paying their staff the appropriate prevailing wages/ Federal Wages as perthe California Code Article 2 Section 1770 through 1780 inclusive Article 5 Section 1810 through 1861 inclusive. Four Seasons Landscaping have bookkeepers fully trained in public works whom understand all the required laws and responsibilities that are related to prevailing wages. Four Seasons Landscaping number one priority is safety. Our foremen and supervisors meet with their respective teams daily to ensure that everyone is following a strong code of safety. This includes all PPE and any related equipment. We train our employees how to handle all weather conditions and specifically high heat conditions which is prevalent in Southern California. We also hold training sessions with all employees who will be handling and using any type of machinery and properly train them to use it safely. All employees will also always be wearing all company uniforms which properly highlight the company name and the name of the individual employee. As mentioned previously, Four Seasons Landscaping will ensure all our staff is present when called upon. Part of this requirement, we will be operating out of a local office in Los Angeles County. Our office representative will have full authorization to handle all calls whether it be during normal working hours or emergency and have the resources to deal with the specific type of call. By having an office location in the county, itself, we believe this will be very advantageous to handling all calls in a very efficient manner. We will ensure that we have a quick response time from any notice of emergency. Our representatives will be available 24/7. We will also have representatives ready to have an inspection with any city representative within notice. Four Seasons does maintain all necessary permits and licenses in order to perform this contract. We have the following licenses in good standing: C27/D49/C61. We also have all necessary qualified applicator licenses and all necessary pest control licenses. We also have arborists and trimmers on staff that belong to the ISA. We understand that this contract is extremely detailed and requires a lot of attention to detail. Therefore, we will have staff working around the clock to ensure this detail. We will have schedules written on a daily and monthly basis or more frequently if desired. We want to keep the city as clean as possible. Additionally, we will adhere to cleaning with every noise ordinance in place. Our goal is to continue to make the City a beautiful place to visit without disturbing any of the visitors. We want to cause the least amount of disturbance with still providing the highest level of service. 11 SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/24/2024 Rain or shine, Four Seasons Landscaping is always on the scene. We will make due of the elements and will work with the conditions that we are given. Four Seasons Landscaping carefully examined the entire RFP to ensure that we were not only capable of performing the contract but also succeeding. We carefully planned out a method that will help us achieve our goal of giving the City superior service. I would like to demonstrate the responsibilities of a sample crew of 3 individuals and their responsibilities: Crew 1: This crew will be responsible for all the pruning activities in the contract. Each crew will consist of 3 members. One will be trimming and 2 will be on the ground for immediate cleanup. Each crew will have full capability to perform the broadleaf pruning, Palm pruning, tree removals and plant where need be. The crews are knowledgeable in doing complete traffic control as per the watch manual. Supervisor: We will have one supervisor who will oversee the entire process They will make their rounds throughout the city visiting all the locations to ensure the pruning is exceeding expectations. They will work with the crew leaders of each crew on training and safety. These supervisors will also work with the city representative in order to ensure that they are properly satisfied and happy with the work being done. They will also prepare all daily and monthly reports to properly due ourjob and have the right amount of communication. We want to make the process as seamless and easy for the city as possible. We want the city representatives to be able to drive through the city and be thrilled with the level of service that is ongoing. We would expect from the city that we would have representatives that work hand in hand with us in communicating specific expectations or guidelines that they desire. We would want our foremen to have a great working relationship that if there should be a problem or concern, we can work as a team to resolve it quickly. We understand that the jobs will vary and we will have to provide estimates and necessary manpower per task/job order. Our process to determine a job would be as follows: 1. Assessment of Task Requirements: Firstly, conduct a thorough assessment of the task orders provided by the city. This includes understanding the scope of work, the number and types of trees involved, the timeline for completion, and any specific requirements or constraints. 2. Staffing Plan Development: Based on the task requirements, develop a comprehensive staffing plan outlining the types of personnel needed, their qualifications, and the number of individuals required for each role. This plan should consider factors such as tree climbing expertise, equipment operation skills, and safety certifications. 3. Resource Deployment: Once the staffing plan is finalized and personnel are identified, deploy the necessary staff to the task orders at the LA City. Assign roles and 12 SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/24/2024 responsibilities clearly, ensuring that each team member understands their duties and obligations. 4. Supervision and Oversight: Assign experienced supervisors or project managers to oversee the work of the staff and ensure that tasks are being completed safely, efficiently, and according to specifications. Provide ongoing support and guidance to address any challenges or issues that may arise during the project. 5. We can create a full inventory for all the trees based on their location, size, species, and health. We use an online software Arbor care that can help monitor the whole project. If Four Seasons is to be hired for the job, we will be looking to add to our team individuals who are from Rosemead. We would love to work with individuals who want to take pride in helping their city to look the best it can be. We will specifically try and help hire individuals who have suffered job loss due to the pandemic or any other reason and getting them back out in the work field. 13 SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/24/2024 Section 2. Project Team, Key Personnel and Resumes STEPHEN DARRISON PRESIDENT & OWNER SGD Enterprises dba Four Seasons Landscaping EDUCATION Stephen Darrison is a highly skilled and knowledgeable professional with over 35 years of experience in the landscaping and tree Yeshiva University maintenance industry. As the founder, president and owner of SGD New York, NY Enterprises, he has played the leading role in establishing and BS, Finance expanding the company. He possesses a strong background in arboriculture, business management, and client relations. He is committed to delivering outstanding service, ensuring safety, and LANGUAGES maintaining the highest standards of quality. English Spanish SKILLS & KNOWLEDGE PROFESSIONAL EXPERIENCE SGD Enterprises dba Four Seasons Landscaping Van Nuys, CA 1986 - Present • Comprehensive understanding of Founder, President & Owner landscaping, tree maintenance and arboricultural practices • Oversees all aspects of company operations, including strategic • Strong business acumen and planning, business development, and project management. strategic planning abilities • Oversees financial management, budgeting and resource • Excellent leadership and team allocation. management skills • Proficient in project management and resource allocation • Dedicated to safety, compliance and quality assurance • Strong client relationship management capabilities • Provides leadership and guidance to a team of arborists and support staff, fostering a culture of excellence, safety and professionalism. • Develops and maintains relationships with clients, ensuring exceptional customer service and satisfaction. • Drives business growth through effective marketing strategies and client acquisition initiatives • Ensures compliance with industry standards, applicable regulations and safety protocols. • Maintains up-to-date knowledge of advancements in arboriculture, tree care practices and industry trends. 14 SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/24/2024 EYTAN DARRISON VICE PRESIDENT SGD Enterprises dba Four Seasons Landscaping EDUCATION Eytan Darrison is a dynamic and results -driven leader with extensive experience in tree maintenance and arboriculture. As the Vice Yeshiva University President of SGD Enterprises, he plays a critical role in the strategic New York, NY development and operational management of the organization. He has IRS, Finance a strong background in arboriculture, business development and client relations. His commitment to excellence, safety and customer satisfaction is key to the company's success. LANGUAGES PROFESSIONAL EXPERIENCE English Conversational Spanish SGD Enterprises dba Four Seasons Landscaping Van Nuys, CA SKILLS & KNOWLEDGE 2018-Present Vice President • Comprehensive understanding of landscaping, tree Responsibilities: maintenance and arboricultural • Collaborate with the executive team to develop and implement practices strategic initiatives, business plans and growth strategies. • Strong business acumen and • Oversee the day-to-day operations of the company, ensuring strategic planning abilities efficient workflow, quality control and adherence to industry • Excellent leadership and team standards. management skills • Lead and manage a team of professionals, providing guidance, • Proficient in project training and support to foster a culture of collaboration, management and resource achievement and excellence. allocation . Cultivate and maintain relationships with key clients, partners and • Dedicated to safety, compliance stakeholders, ensuring outstanding customer service and and quality assurance satisfaction. • Strong client relationship • Drive business development efforts, including identifying new management capabilities opportunities, cultivating leads and securing contracts. • Ensure compliance with safety regulations, industry standards and environmental guidelines. • Stay up-to-date with industry trends, advancements and best practices, incorporating all into company operations. • Collaborate with cross -functional teams to optimize resource allocation, enhance operational efficiency and achieve organizational goals. 15 SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/24/2024 Key Sta LOCATION OF THE COMPANY OFFICES Main Office: 14937 Delano St, Van Nuys, CA 91411 Evtan Darrison IS THE CONTACT PERSON FOR THIS RFP: NUMBER: (818) 922-4046 EMAIL ADDRESS: darrison@sgdent.com ADDRESS: 14937 Delano St, Van Nuys, CA 91411 Luis Range[ (Head Supervisor): Head foreman. Luis has been with Four Seasons for over 20 years. He is responsible for overseeing all of the landscaping operations and assisting with training and quality assurance. He has full knowledge of landscape maintenance operations and planting. Address is 14937 Delano Street Van Nuys, CA 91411. Telephone number is 323-658-1047. His email is sgd@sgdent.com. Ela Fernandez (Accounting): Oversees all financial activity for the company. Ela is responsible for all payroll processing reports, generating accounts receivable and payables, and focusing on prevailing wage requirements. Address is 14937 Delano Street Van Nuys, CA 91411. Telephone number is 323-658-1047. Her email is sgd@sgdent.com. Jonathan Rosenberg (PEST Control and QAL): Jonathan holds the qualified applicator license and oversees all pest control. Address is 14937 Delano Street Van Nuys, CA 91411. Telephone number is 323-658-1047. His email is josenberg@sgdent.com. Brian Peck (ISA Certified Arborist): Brian holds the arborist license and oversees all tree work. Address is 14937 Delano Street Van Nuys, CA 91411. Telephone number is 323-658-1047. His email is sgd@sgdent.com. Andres Rivera (Irrigator): Head irrigator. Andres has been with Four Seasons for over 5 Years. He is responsible for overseeing all of the irrigation and assisting with training and quality assurance. He has extensive knowledge of maintenance, irrigation, tree trimming and planting. Address is 14937 Delano Street Van Nuys, CA 91411. Telephone number is 323-658-1047. His email is sgd@sgdent.com. A.D. Aleman (Business Development/Project Management): A.D.'s primary focus is on cultivating meaningful connections and nurturing partnerships with clients and government agencies. He facilitates the seamless initiation of projects and overseeing their efficient execution. Address is 14937 Delano Street Van Nuys, CA 91411. Telephone number is 323-658- 1047. His email is AD@sgdent.com. EBi SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/24/2024 Juan Hernandez and Jared Hernandez (ISA Tree Workers) -Juan and Jared are both certified ISA tree workers and will be onsite for all tree maintenance activities. They will be running this job along with 2 other trimmers and 2 groundmen. Depending on whether the city does a 3 or 4 year trim cycle, we will make sure to have the adequate resources to finish the grids accordingly. Staff Chart At the heart of our esteemed landscape company's structure lies a meticulously crafted staff chart, outlining the various roles and responsibilities within our organization. We recognize the significance of transparency and clarity, especially when collaborating with esteemed city agencies like yours. This chart below serves as a testament to our commitment to organized r1 Steve Darrison: President x Ethan Darrison Vice President Finances Amount Busniness HR Manager Development Accounts Payroll Payable y Superintend nt Operations Senior Manger \� `/ Manager Foreman Lead Generation Assitant Manger Landscaper Irrigator Marketing Training Tree Trimmer Nl-/ Sales Manager Recruiting project management and exemplifies the collaborative spirit that defines our company culture. As you delve into the intricacies of our workforce, you will gain valuable insights into the expertise that propels our mission forward. Each team member plays a distinct and crucial role, contributing to the overall success of our endeavors. We are excited to share this staff chart as a reflection of our professionalism and dedication to delivering exceptional landscape solutions. Negative History We have no negative history to disclose. 17 SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/24/2024 Section 3. Company Qualifications SGD Enterprises DBA Four Seasons Landscaping is a family run business that was started in the late 80's by Stephen Darrison and his mother, Marilyn Darrison. Now, the next generation of the family, Eytan Darrison, has joined the business. We service all aspects of landscaping including maintenance, tree trimming, irrigation, and landscaping upgrades. Our primary focus is landscaping for municipalities, apartment complexes, high -end residential, cemeteries, schools, HOA's, commercial spaces and city -owned property. We work throughout the state of California with over 95 employees from San Diego to San Francisco. We are well equipped to do any type of landscaping job as we have been in the industry for over 35 years and have all the necessary experience, personnel and equipment to handle anything landscaping- related. With over 30 vehicles in our fleet including maintenance trucks, irrigation trucks, aerial trucks, and dump trucks, we can approach any situation correctly and safely. We have experienced diverse foremen and office staff who have been in the landscaping industry for over 30 years and who have vast knowledge of maintenance, irrigation systems, installations, and tree trimming. We annually do over 10 million dollars of business and have formed many long-term relationships with our clients. We are C Corporation incorporated in California. Our company office is 14937 Delano St. Van Nuys, CA 91411. We believe that Four Seasons Landscaping is uniquely able to handle a contract of this scope. We are a family business that has been in business for over 35 years. We give individual attention to all our clients and treat them like our own family. Employees in our company love to work for us and turnover is rare. We create an environment that is warm and a great place to work. If awarded the contract, we will treat it as if we are working on our own home and will give every thing we have towards it. The owner of the company will personally visit the work sites on a weekly basis to ensure everything is run smoothly. Four Seasons Landscaping is very involved in giving back to the community. Throughout Stephen and Eytan 's lives, they have donated millions of dollars to their communities. Whether it's Houses of Worship, schools, health organizations and other community -based nonprofits, no one is ever turned away. We have nonprofits visiting our office daily and everyone receives a check when they walk out the door. We have served on the boards of many organizations and given our time to help better serve our community. We have dedicated our time and efforts in order to make this world a better place. If awarded the contract, we will continue our philanthropic efforts in the Los Angeles area, continuing to support, for example, local House of Worship, food banks, schools, clinics and hospitals. Adequate Financial Resources: • We understand the importance of having sufficient financial resources to fulfill contractual obligations. Four Seasons has a strong financial foundation, enabling us to undertake projects of varying scales and complexities. 18 SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/24/2024 • We have a solid track record of meeting financial commitments on past contracts, and we possess the resources to ensure smooth project execution. Financially, Four Seasons Landscaping is very healthy and strong. We have amazing relationships with banks, brokers, and sureties. We have a strong bonding capacity. We hold over $3 million in capital. We have not been involved in any litigation nor been fired from any job. We are in great standing to undertake this job. Our company recognizes the significance of meeting project deadlines. We have a proven track record of delivering projects within the required or proposed delivery schedule, considering our existing business commitments. We employ effective project management strategies, including efficient resource allocation and proactive scheduling, to ensure timely completion of all tasks. Throughout our history, Four Seasons has always been a business known for integrity. We have always been in good standing with any and every agency that we have worked with. We have never been involved in any litigation, arbitration etc. We have never been assessed any liquidated damages and we have always finished every contract in a timely manner. We are in good standing with the California Secretary of State's Office. Due to our robust amount of working capital, we can invest in our company including our employees, equipment, and vehicles. We would be eligible to receive a landscaping award due to our stellar reputation in the business. We comply with all applicable laws and regulations, further ensuring that we are eligible to receive an award. We possess the necessary licenses, permits, and certifications required for tree trimming and removal services. Our team consists of qualified and experienced arborists who possess the necessary organizational structure, technical skills, and operational controls to effectively execute the proposed contract. We are uniquely able to handle contracts of all sizes. We can take on a contract statewide and ensure that it is fulfilled correctly and efficiently. SGD Enterprises is in full good standing with the CSBL, DIR and any other agency. We are not debarred, suspended or ineligible to contract by any federal, state or local public agencies. We have completed scopes of all sizing ranging from $500 to $5 million. We have the equipment, vehicles, and manpower to ensure success. We have worked with many public work agencies throughout the state which demonstrate our experience. Listed below are some of our highlight projects as a company in the last several years in all phases of landscaping. Equipment: 19 SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/24/2024 Four Seasons Landscaping understands that the LA City is requiring fully operational and aqua I ity equipment fleet. We understand this requirement and are fully prepared and able to accommodate this. Four Seasons Landscaping has a full fleet of new vehicles including transits, F250's, F550's Chipper Trucks, Chippers, Aerial trucks, Stump grinders. Bobcat, Dingo and various other construction equipment. Our equipment undergoes regular maintenance and inspections to guarantee optimal functionality, and we can scale our resources based on project requirements. We have all the necessary aerial trucks to trim any tree safely and correctly. We also have the newest and most efficient chainsaw and tree care equipment. Satisfactory Record of Performance: • Our past performance speaks to our commitment to excellence. We have successfully completed numerous projects, including tree trimming and tree removal services, to the satisfaction of our clients. • We invite you to review our references and project portfolio, which demonstrate our abilityto consistently deliver high -quality services while adheringto safety and industry standards. Four Seasons Landscaping has completed jobs in all aspects of landscaping. We have done jobs for countless cities, agencies, and departments. We have worked in all departments including maintenance, irrigation, tree trimming and planting enhancements. As can be seen below, the following are similar jobs that we have completed recently or are still ongoing. All of these can be reached out to for a reference. 1. Housing Authority of Los Angeles: Laquina Lebron 2600 Wilshire Blvd Los Angeles, CA 90057 213- 252-4280 laquina.lebron@hacla.org Job: IFB HA-2020-42 Tree Trimming and Removal Services. Four Seasons Landscaping was hired on 7/1/2020 to perform tree trimming and removal services for 14 HACLA locations throughout Los Angeles County. Work includes trimming, removals, emergency services etc. Contract was from 7/1/2020-7/1/2021 and has already been renewed for 2 additional years. Contract amount is approximately $350,000 per year. 2. Arcadia Unified School District: Melinda Williams 150 S. 3rd Ave Arcadia, CA 91006 626-506-8585 mwilliams@ausd.net Job: Bid No. 500:22-23, LANDSCAPING SERVICES FOR DISTRICT SITES. Four Seasons Landscaping was awarded a contract for $401,000. Work includes full maintenance services and tree trimming at 14 school locations throughout Arcadia, CA. Contract is from 7/1/2022-6/30/2023. Extension year one was already renewed. 3. Forest Lawn Cemeteries: Refugio Gil 1712 S. Glendale Ave Glendale, CA 91205. 714-484- 2075 rgil@forestlawn.com. We are responsible for doing the tree trimming and tablet trimming at all 5 of the Forest Lawn Cemeteries throughout California. We have 28 workers onsite daily weed whacking and ensuring that their parks look as beautiful as possible. In addition, we have done tree trimming for them for over 20 years and done millions of dollars in sales for them. When we were first approached to do business with 20 SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/24/2024 them, we went to all of the cemeteries and look at their current tree conditions and how long it would take to trim all of their tablets. 4. City of Beverly Hills: Alley tree and weed abatement services. Colonel James Burnley, Solid Waste Manager, 310-285-2475. jburnley@beverlyhills.org. Contracted with the City on a frequency of 2-3 times a year to service 260 alleys: Remove all vegetation growing on City property or in the public right-of-way in the alleys, including weed abatement. Trim all trees to a minimum vertical clearance of 15 feet minimum height and cut all trees, bushes and hedges protruding into public right-of-way back to the private property line. $1,181,700. 3 year started 7/1/2023 5. Anaheim Hills Golf Course Removals Orange County Fire Authority: Scott Hatch 1 Fire Authority Rd. Irvine, CA 949-308-3426. We were responsible for removing approximately 70 trees throughout a golf course on difficult terrain in a short amount of time. Dates 7/1/2022-9/1/2023 Project amount $255,000. 6. City of Pasadena- Darnell Bailey 100 N. Garfield Ave. Pasadena, CA 91109 626-744-7311. We were hired by the city to remove approximately 400 trees annually including stumps. The project term is from 4/1/2023-4/1/2027. $425,000/YR 7. Medea Creek Removals Rancho Simi Recreation and Park District- Jonathan Schwartz 4201 Guardian Street Simi Valley, CA 93063 jonathan@rsrpd.us. We were hired by the city to remove approximately 50 Palm trees in a creek bed in Simi Valley, CA. The contract is from 5/1/2023-12/31/2023. $89,000 8. Oak Canyon Removals Orange County Fire Authority: Scott Hatch 1 Fire Authority Rd. Irvine, CA 949-308-3426. We were responsible for removing approximately 50 trees in a nature center on difficult terrain in a short amount of time. Dates 6/1/2022-7/1/2023 Project amount $175,000 As you can see, Four Seasons has a very strong line of business in many different agencies. These are just a few examples of our history. In Project Number 1 above, you can see that we are the current vendor for the tree maintenance services at the 14 Housing Authority Locations. We have successfully been working for HACLA since 2020. We have done close to a million dollars' worth of work for HACLA. We have done trimming at all 14 locations. Some of the work we have done at the site is as follows: • Many of the locations have received full trims. 21 SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/2412024 • We have removed many diseased or dying trees. • We have done Level 2 risk assessments • We have formed relationships with clients to better understand their individual and site needs. • We have done safety trims around cameras • We have performed emergency services in inclement weather • We have trimmed trees and hedges according to all ISA and ANSI standards. Section 4 References • Housing Authority of Los Angeles: Laquina Lebron 2600 Wilshire Blvd Los Angeles, CA 90057 213- 252-4280 laquina.lebron@hacla.org Job: IFB HA-2020-42 Tree Trimming and Removal Services. Four Seasons Landscaping was hired on 7/1/2020 to perform tree trimming and removal services for 14 HACLA locations throughout Los Angeles County. Work includes trimming, removals, emergency services etc. Contract was from 7/1/2020-7/1/2021 and has already been renewed for 2 additional years. Contract amount is approximately $350,000 per year. • Arcadia Unified School District: Melinda Williams 150 S. 3rd Ave Arcadia, CA 91006 626-506-8585 mwilliams@ausd.net Job: Bid No. 500:22-23, LANDSCAPING SERVICES FOR DISTRICT SITES. Four Seasons Landscaping was awarded a contract for $401,000. Work includes full maintenance services and tree trimming at 14 school locations throughout Arcadia, CA. Contract is from 7/1/2022-6/30/2023. Extension year one was already renewed. Forest Lawn Cemeteries: Refugio Gil 1712 S. Glendale Ave Glendale, CA 91205. 714-484- 2075 rgil@forestlawn.com. We are responsible for doing the tree trimming and tablet trimming at all 5 of the Forest Lawn Cemeteries throughout California. We have 28 workers onsite daily weed whacking and ensuring that their parks look as beautiful as possible. In addition, we have done tree trimming for them for over 20 years and done millions of dollars in sales for them. When we were first approached to do business with them, we went to all of the cemeteries and look at their current tree conditions and how long it would take to trim all of their tablets. • City of Beverly Hills: Alley tree and weed abatement services. Colonel James Burnley, Solid Waste Manager, 310-285-2475. jburnley@beverlyhills.org. Contracted with the City on a frequency of 2-3 times a year to service 260 alleys: Remove all vegetation growing on City property or in the public right-of-way in the alleys, including weed abatement. Trim all trees to a minimum vertical clearance of 15 feet minimum height 22 SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/24/2024 and cut all trees, bushes and hedges protruding into public right-of-way back to the private property line. $1,181,700. 3 year started 7/1/2023 Anaheim Hills Golf Course Removals Orange County Fire Authority: Scott Hatch 1 Fire Authority Rd. Irvine, CA 949-308-3426. We were responsible for removing approximately 70 trees throughout a golf course on difficult terrain in a short amount of time. Dates 7/1/2022-9/1/2023 Project amount $255,000. Section S. Standard City Contract and Insurance Requirements SGD agrees and is in full compliant of the terms of the contract and the insurance requirements. Section 6. Addenda Acknowledeement We acknowledge all addendums. 23 SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/24/2024 Pricing In this section, we provide a transparent and comprehensive overview of our pricing structure for the Services, as well as any additional Services that may be required. At Four Seasons, we understand the importance of clarity and fairness when it comes to pricing, and we strive to offer competitive and fully -burdened prices that align with the scope of the proposed contract. Our quoted prices encompass the direct labor, overhead, and profit necessary to deliver the Services effectively. We ensure that all items, services, and costs required to complete the project are included in the quoted prices. This encompasses tools, equipment, materials, insurance, licensing, bonding, and any other relevant expenses associated with the provision of the Services. We recognize that evaluating prices is crucial in determining their necessity and reasonability for the successful execution of the proposed contract. Our pricing reflects a clear understanding of the project requirements and is consistent with the methods of performance described in our proposal. We have meticulously considered all aspects to provide accurate and competitive pricing that represents the value and quality of our services. We believe in maintaining open lines of communication and ensuring transparency throughout the pricing process. We are committed to addressing any questions or concerns you may have regarding our pricing structure. Our objective is to establish a mutually beneficial agreement that meets your budgetary requirements while ensuring the highest level of service and adherence to project specifications. All pricing would increase year by year. We would modestly increase categories just to match inflation and CPI increases to maintain a healthy level of wage and material increases. All pricing is located on the pricing table. Prevailing wage We agree to adhere to all prevailing wage laws and requirements in regards to any journeyman and apprentice. 24 EXHIBIT C COST PROPOSAL COSTPROPOSAL RFP. NO 2024-24 COST PROPOSAL The undersigned proposes to furnish all materials, supplies, equipment and/or services set forth herein, subject to all conditions outlined in the RFP, at prices indicated below. All applicable services include cleanup and disposal. Tree Pruning (by Grid) Price per tree to Prune by Grid (4 Year Tree Grid Pruning Option) $ 90 Grid tree pruning is based on tree pruning in pre -designed districts, or grids on a set cycle and includes all trees (small, medium and large -sized.) Trees are not excluded from the Grid. Price per tree to Prune by Grid (3 Year Tree Grid Pruning Option) $ 90 Grid tree pruning is based on tree pruning in pre -designed districts, or grids on a set cycle and includes all trees (small, medium and large -sized.) Trees are not excluded from the Grid. Tree Prunine (bv Block Price per tree to Prune by Block $165 Block tree pruning consists of pruning trees along a block segment or `run" as designated by the City. This is different from "Grid Pruning" where all trees are prune (small, medium and large -sized) within a grid or district Aesthetic or Service Request Prm�iue 0" - 6" Diameter Standard Height $ 65 T' - 12" Diameter Standard Height $125 13" - 18" Diameter Standard Height $175 19" - 24" Diameter Standard Height $ 225 25" - 30" Diameter Standard Height $ 290 31" - 36" Diameter Standard Height $ 325 36"+ Diameter Standard Height $ 350 Crown Raise/Clearance Prune Hardwood tree 0" - 6" Diameter Standard Height $ 55 T' - 12" Diameter Standard Height $ 65 13" - 18" Diameter Standard Height $110 19" - 24" Diameter Standard Height $135 25" - 30" Diameter Standard Height $145 31" - 36" Diameter Standard Height $165 36"+ Diameter Standard Height $185 Palm Tree Trimming: Prune Date Pahn (Phoenix spp.) $ 290 Clean Trunk for Date Palm (Phoenix spp.) per linear foot $ 55 Prune Fan Palm (Washingtonia spp.) $100 COSTPROPOSAL RFP. NO 2024-24 Clean Trunk for Fan Palm (Washingtonia spp.) per linear foot $ 30 Prune all other Palm Species $ 100 Tree Removal — (per inch) Tree & Stump removal per dia. inch 0-24" dbh $ 50 Tree & Stump removal per dia. inch over 25" dbh $ 60 Stump grinding per stump diameter inch at grade $ 25 Tree Planting — (per tree) Tree planting includes tree, stakes, ties, and labor. 15-gallon tree $ 200 24-inch box tree $ 450 36-inch box tree $1000 Tree Watering (ner hour) Watering of young trees includes water truck & operator -per hour $110 Milling Cost — (ner board foot) Milling Lumber per Board Foot $ 25 Root Pruning — (per linear foot) Per foot of roots pruned $ 35 Root Barrier Installation — (per linear foot) Per foot of root barrier installed $ 35 General Labor Rates — (per man hour) 3-man crew with equipment $110 Day Rate Service Crew - (ner man hour) Boom truck per eight (8) hour day to include a chip body, low decibel chipper, 1 Sr. Tree Trimmer, 1 Trimmer & 1 Ground person $125 Specialty Eouipment Hourly Rate — (per hour) Crane $ 250 95-foot aerial tower $ 250 Loader or Bobcat $160 Emergency Services — (per hour) Emergency response services per man hour: During normal business hours (Mon -Fri lam to 4pm) $110 After hours, weekends &/or holidays $ 135 General Arborists Services — (per hour) Unit Price in Figures Written Arborist Reports $ 165 COSTPROPOSAL RFP. NO 2024-24 Resitograph testing $175 Ground Penetrating Radar $ 200 Air spade Services $ 200 Fumigation Services $ 200 Fertilization Services $175 Level 1, 2 and 3 Risk Assessments $175 Soil Testing / Soil enhancements $175 Citywide tree risk survey (Per Tree) $ 7 GPS Tree Inventory — (per 1000 tree sites) 3,000 Cost per 1000 tree sites collected including vacant sites $ PLANT HEALTH CARE SERVICES Tree Canopy Spraying from ground level per diameter inch $ 3 Tree Canopy Spraying from aerial tower per diameter inch $ 5 Description: Foliar hydraulic spraying of recommended material.) Insecticide or Fungicide Trunk Banding per diameter inch Description: Trunk spray of recommended material. PGR Trunk Banding per diameter inch $ 2.5 Description: Trunk spray of recommended material to regulate plant growth. Insecticide or PGR Soil Application (Cambistat) per diameter inch $ 4.75 Description: Recommended insecticide soil injection or drench material to regulate plant growth. Insecticide or Fungicide Soil Application per diameter inch Description: Soil applied drench of recommended material. Soil Injection Fertilization per diameter inch Description: Soil applied injection of recommended material Soil Drenching Fertilization per diameter inch Description: Soil application of recommended material. Trunk Injection (Insecticide/Miticide) per diameter inch Description: Trunk injected recommended material. Trunk Injection (Fungicide) per diameter inch Description: Trunk injected recommended material. $ 2.5 2.5 $ 2.5 Trunk Injection (Insecticide & Fungicide Combo) per diameter inch $ 9.5 Description: Combination of one-time trunk injection of two recommended materials. Avermectin Class Insecticide Injection per diameter inch $ 7 Description: Recommended trunk injection of Emamectin benzoate active ingredient. SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/24/2024 Licenses dprCALIFORNIA DEPARTMENT OF PESTICIDE REGULATION -� _�--_----_ I0115T11F.F.i SACR-AMENTO. CALIFORNIA W14 I'm [LD 1-m ti_=b=! Pest Control Businns - Main C\FIRLS: D...me.. n, mzA LICF_N-,E LICGNSE NO 41 ANO KnnIJ .e W .. ilwhfirn Pen,wtnSM�kl.tl aPVYac. Jxa Sl�tlq AJle» bvm> LwP>m FOOR SLASONS I.SNDSCAMNG . 4ol'R SI.1tl1 :11.1?U<t':..PI]i 14911 DEIANO ST 14017 nFl 4NO>1 VANMIiS. CA 91411 'VAN'NUTS,I A111l11 "I LIIIS LK LNNE PNUNfl !INIl\ 11 KIR K\'11:IN 6 WI IP VtR/.KL -A (%N1Gl IN OP IE PRLljl'I ♦NEY IJCEVSE DEPARTMENT OF PESTICIDE REGULATION LICENSING/CERTIFICATION PROGRAM QAL QUALIFIED APPLICATOR LICENSE LICENSE #:146593 EXPIRES:12/31/2023 categories B Issued: 1/1/2022 JONATHAN ROSENBERG 114937 DELANO ST ✓AN NUYS, CA 91411 This License must be shown to any representative of the Director or Commissioner upon request. 25 SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/2412024 CONTRACTORS a d C ED STATE LICENSE BOARD T� ACTIVE LICENSE ,, . ,662720 CORP ...., .SGD ENTERPRISES DBA FOUR SEASONS LANDSCAPING C27 C61 /D49 kJM F m... a.. 0-1/31i2025 www csio.ca aov Wwn- 26 SGD ENTERPRISES DBA Four Seasons Landscaping Proposal to Rosemead Tree Maintenance Services 7/24/2024 1p The International Society of Arboriculture Hembv Armouoces That Has Ear.-d the Credential ISA Tree Risk Assessment Qualification® By successfully meeung ISA Tree Risk Assessment Qualification cettifa m requuem m duough demonstrated ammnment of relmni compctcncies as supported by the ISA Credenualmg Council The International Society of Arboriculture Heree-by__Announm llm CAf7k!ID. J eU Has Earned the Credential ISA Certified Arborist By sruzessfully noeung ISA Cerubed Arbona certtfxzuon requuemcnts duough demonsrated atutinment of mlesant cmnpetenoes as supputed by the ISA Crrdewalmg Council n ,a�Lir r� s'roa c..ao. o.me .^.1ay51f MAm bb FF.IIwYA Ire Fapmnee Cmduuo Wsb A411113 27 Attachment J Tiger Tree Services Proposal OFFICE LOCATION: El Monte CA, 91731 TIGER TREE SERVICES INC RESIDENTIAL - COMMERCIAL INDUSTRIAL "In God We Trust" 9 In ;.d Tigertreeservicesinc@gmail.com Contact Number:(626)361-8691 (626)235-5407 TIGER TREE SERVICES INC RESIDENTIAL -COMMERCIAL INDUSTRIAL "/n God We Trust" Table Of Content INTRODUCTION REFERNECES/EQUIPMENT INVENTORY Contracts Work Experience........................ _.... _.......... _............ ......................... ._......_...._.__... 11 EquipmentInventory _ ............. .... ........ _....... _... __...................... _..... _...... _.... .... ......................... ...... 14 EMPLOYEE TRAINING /SAFETY PROGRAMMING EmployeeTraining ............ ... _... _.__........__..........._......... .....__........... ..... .... _... .... ................. _..... __._... .... _....... ..... 15 SafetyProgramrn.ing. ......... ... _... _.... _.................... ........... .............. ................... ..._................... ......... _........ ............. ... 16 MISSION STATEMENT/STANDARD PRUNNING Mission Statement 18 Project team Personnel/ 20 ...... .... .... ..... _........ ......... __.... .... .... _......... _............. .... _........ ........ .._- Experience Standard Prunning 21 Tree Work Safety Guide 22 A TABLE OF CONTENTS TRAINING PROGRAMS Trainiing Frog PRUNNING CATEGORIZATION Prunning/Tree Care ARBORNOTE/MATERIALS Arbornote Inven RWP Lanfill Facility WORKFLOW TIMELINE Workflow Process/Timeline 27 29 35 36 37 ACCREDITATIONS The best tree services at great prices Fully Licensed and Insured Tiger Tree Service & Landscape Inc. holds a D-49/ C61 Contractors License and carries full liability and Worker's Compensation insurance. Our trained staff consists of Board Certified Master Arborists, ISA Certified Arborists, Consulting Arborists, California Contractors License. Best of all, the owners supervise the crews on every job. DIR Our company is registered with the DIR and is able to provide your agency with Certified Payroll, upon request. Limitations Work crews shall arrive at the job site unannounced unless otherwise noted herein. The Company shall attempt to meet all performance dates, but shall not be liable for damages due to delays from inclement weather or other causes beyond our control. The customer must identify all non public utilities. The Company assumes no responsibility for the location of or damage to underground utilities not clearly marked by the customer prior to commencement of site services. Stump grinding and removals as proposed will occur where public utilities allow. Workmanship All work will be performed in a professional manner by experienced personnel outfitted with the appropriate tools and equipment to complete the job properly. Unless otherwise indicated herein, The Company will remove wood, brush and debris incidental to the work. Emergency Response When in need, customers can rely on TTS to remedy unsafe conditions that may involve their trees. Extreme weather conditions or accidental incidents can cause damage by downed trees. We understand that emergencies may arise at any given time which is why we are prepared to handle such requests for our services immediately. Our highly trained staff will assess the situation, take care of the immediate needs to make the tree and area safe and will follow up with clean-up the next business day, if need be. Bird and Wildlife Awareness Most birds rely on trees, shrubs, and brush for food, cover, nesting, and rest. There are laws in place that protect birds, their nests, eggs, and youngfrom being removed, destroyed or harassed. Wildlife habitat protection and inspection prior to pruning is our goal. We make every attempt to protect all birds (including Migratory Birds), animals, and nests within trees. Our highly -trained staff follows certain steps prior to pruning, and follows protocol when encountering a bird or nest. General Contractor LIC Number: 1056347 ISA Certified Tree Work: WE-11302T ISA Certified Tree Arborists: WE-11629AT Employer Identification Number: 83-0749741 DIR Registration Number: PW-LR-1000513678 US CA DOT Number: 3282572 President: Enrique Sandoval sand ova l e n r i q u e 129@gmaii.com 626-235-5407 Vise President: Henry Alexander halexsandoval@icioud.com 626-361-8691 Secretary: Mayda Barrios 626-551-6011 Website: http://tigertreeservicesinc.com �'�nGER iE SER10ES INC TIGER TREE SERVICES INC (TTS)-Is a family owned and operated Company providing tree Maintenances and management services.We provide safe tree care operations seven days a week, 24 hours a day throughout California. Company Information Legal Structure:C-Corporation President: Enrique Sandoval Organization Type:Corporation Established:2012 Federal Tax ID :83-0749741 OUR VISION DIR Registration: 1000513678 CORPORATE OFFICE El Monte,CA Tree Services (TTS)Vision is to deliver the highest professional quality of arboriculture to the City of Rosemead . Tiger Tree Services expands our team throughout municipalities by always delivering excellence, professionalism, and affordability. Our constant aim towards excellence is what has made us become respectable arborists in the entire area. Although we have reached success in the business we never forget our humble beginnings. As such, the core values in which our company was founded to always remain the same. We utilize the latest tools, equipment, and techniques to leave trees in great shape. Tiger Tree Service is always on top of the latest tree shaping trends to make trees stand out and vilified as prestigious. We put a lot of work into providing you exclusive and tailored solutions for your overall tree demands.Customer satisfaction is our top priority. Contact Administration Henry Sandoval, Vice President Corporate Office (626)361-8691 Email:tiaertreeservicesinc(a�amail.com Corporate Capabilities TIGER TREE SERVICES,INC ,is committed to successfully completing each project that is given in accordance with the specification,schedule,budget,and with the highest standards of service.We do not only want to give customer satisfactory but also the county to carry out each project.Listed below are some of our corporate capabilities,which not only provides comfort to our customers,but also assures them the capabilities of the company to carry out the duties of grid pruning. • In Business since 2012 and Active • Contractors Licence C61/D49 • Certified Arborist • Certified ISA Tree Workers • Drug- Free Workplace • Fully Insured with Insurance • Federal Tax ID #83-0749741 • State Of California DIR:1000513678 CONTRACTORS t dCa STATE LICENSE BOARD'Yj ------ ACTIVE LICENSE L._....._.r 1056347 -CORP ..—TIGER TREE SERVICES INC C61 /D49 E-.w... o... 07/31/2025 w .cslb.ca.aov Wh Department of Industrial Relations �hboard .,,,• , p rm. vraq,hAa: emn me,n,v,um. 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E,Ye^3Xpwrmm. ene. rtan. se .rvomxmonw.rn mwq.mre.rroa�n x.w. uomneC m'rown,rw.ax vn me rp:srvvw: nurroa. wu unrvx Ma wu m.. gxaan Werra Y 5ucmvPo'; Payment Pomrry','rn .n npd�erm. e.a F.w ame ur: x.rwade 91aYslcda.Y. tw ¢nuuwrwr+wwxP.nnn, So erYap wdrewvp ew re n n nu:rM eepre are. eyrpinYun Ienac141M Vry Ho. nx m qe Fp¢napm Y qumn NU nioFry vq rp¢rrzrmr:p¢csn.yw muN prm me subnmPo ap�brw Y¢py Wyvur pnai sraprpycw avyiulon nub mp �eseeR8 z. wort rpaw a me ras r.eworw. passe rnwn n:wn n. r�cawt®wdr q war.Por..uon. �nsyvmeex ww The . lntarw[ionalSociety ofArboriculture Hafa4) A—TNl ,RarSevm ISA Certified Arborist 9 N, vr[.�.lull. rix�" inf lti{ t'.'nifxd ArF+w.rn�lin,xm mNotmrp N A0.'nvn,oa J1-1•in.•!nl Nn vu.•mA'I.m'�.,vwAr^Ndh N, Isn Ixemmexe ow>n The International Society of Arboriculture RP IlerelN Annnurai 1Tv Hn t.mN JV CrckmW ISA Certified Arborist Municipal Specialist® � H, vxavPolkrkcnn8l[n CmifiN {rMn.i Nuncirvl4+�uliv mtifoem mrynrnranu rM1n.ugM1 hmm.uvN ammnxm of,elnani c.mya+rn'ic rarppvW !n Jr ISA f rthmialiiy (uwH The American Society Of Consulting Arhorists w mry;nrrw �AWI/lllwnr,JaM aryvamw+n, J,� R.NnrmJ (iwaJlxrY IrF�nrY aurr, . rnHn yne Ron Serven, RCA #709 xe> .,.-,d Akm ,.N,p luF l.:U:O The International Society of Arboriculture RP I1n A- --; .%Lf CT'f r L„vd rF:fmk++iil IA Tree Risk Assessment Qualificationg M wv W11, —, NA T—N,J A. r hf�mNHurm by b, t I^nx:Ilv.wFl, Mmau,vN vuinrrcm ur,cl...ru.'u,RMv.'y.r mWvhd ,' SA faMn,ulme (aurc,l qP TM The International Society of Arboriculture Hereby Announces That Has Earned the Credential ISA Certified Tree Worker Climber Specialist® By successfidly meeting ISA Certified Tree Worker Climber Specialist certification requirements through demonstrated attainment of relevant competencies as supported by the ISA Credentialing Council ca�u CEO &Executive Dwe r 20 Onober 2001 31 December2025 WE-11302T Issue Dare Expi m Date Cerafw . N=ba State of California S Secretary of State x, Statement of Information G04221 S (Domestic Stock and Agricultural Cooperative Corporations) FEES (Filing and Disclosure): $25.00. FILED If this is an amendment, see instructions. IMPORTANT— READ INSTRUCTIONS BEFORE COMPLETING THIS FORM In the office of the Secretary of State Of the Stale Of California 1 CORPORATE NAME TIGER TREE SERVICES INC SEP-14 2018 2. CALIFORNIA CORPORATE NUMBER C4142237 This Space for Frng Use ONy No Change Statement i Not appiicaole d agert address of record isa P.O. Box address. See instructions.) _.. _.._ 3 If there have been any changes to the information contained in the last Statement of Information filed with the California Secretary of State, or no statement of information has been previously Bled, this form must be completed in Its enthety. If there has been no charge in any of the information contained in the last Statement of Information filed with the Caldomia Secretary of State. check the box and proceed to Item 17. Complete Addresses for the Follow' (Do not abbreviate the name of the city. hems 4 and 5 cennot be P.O. Boxes.) 4. STREET ADDRESS OF PRINCIPAL EXECUTIVE OFFICE CRY STATE ➢P CODE 10815 BROCKWAY ST, EL MONTE, CA 91731 5. STREET ADDRESS OF PRINCIPAL BUSINESS OFFICE IN CALIFORNIA. IFANY CITY STATE ➢P CODE 6. MAILING CORPORATION.IF DIFFERENT THAN ITEM CITY STATE ➢P CODE Names and Complete Addresses of the Following Officers (The corporation must ist these three officers. A comparable title for the specific officer may be added; however, the preprinted titles on this form must not be afteled.I T CHIEF EXECUTIVE OFFICER ADDRESS CITY STATE ➢P CODE ENRIQUE ALEJANDRO SANDOVAL ARREAGE 10815 BROCKWAY ST, EL MONTE, CA 91731 8. SECRETARY ADDRESS CITY STATE ➢P CODE GERONIMA BARRIOS 10815 BROCKWAY ST, EL MONTE, CA 91731 9. CHIEF FINANCIAL OFFICERI ADDRESS CITY STATE ➢P CODE HENRY SANDOVAL 10815 BROCKWAY ST, EL MONTE, CA 91731 Names and Complete Addresses of All Directors, Including Directors Who are Also Officers (The corporation must have at least one director. Attach additional pages, A mcessa 10. NAME ADDRESS CITY STATE ➢P CODE ENRIQUE ALEJANDRO SANDOVAL ARREAGE 10815 BROCKWAY ST, EL MONTE, CA 91731 11. NAME ADDRESS CITY STATE ➢P CODE HENRY SANDOVAL 10815 BROCKWAY ST, EL MONTE, CA 91731 12. NAME ADDRESS CITY STATE ➢P CODE 13. NUMBER OF VACANCIES ON THE BOARD OF DIRECTORS. F ANY. Agent for Service of Process If the agent is an individual, the agent must reside in California and Item 15 must be completed with a California street address. a P.O. Box address is not acceptable. If the agent is another corporation, the agent must have on file with the Caldorma Secretary of State a certificate pumuiant to Calfomia Corporations Code section 1505 and Item 15 must be left blank. 14. NAME OF AGENT FOR SERVICE OF PROCESS LUIS AGUILAR 15. STREETADDRESS OFAGEN7 FOR SERVICEOF PROCESS INCALIFORNIA.FAN INDIVIDUAL CITY STATE ZIP CODE 17017 GARVEY, EL MONTE, CA 91733 Type of Business 16. DESCRIBE THE TYPE OF BUSINESS OF THE CORPORATION LIBERTY TAX SERVICE 17. BY SUBMITTING THIS STATEMENT OF INFORMATION TO THE CALIFORNA SECRETARY OF STATE. THE CORPORATION CERTIFIES THE INFORMATION CONTAINED HEREIN, INCLUDING ANY ATTACHMENTS. IS TRUE AND CORRECT. 09M42018 LUIS AGUILAR TAX PREPATER DATE TYPENPRINT NAME OF PERSON COMPLETING FORM TITLE SIGNATURE B1. 00 (REV 0112013) Page 1 of 1 APPROVED BY SECRETARY OF STATE Staff Members have diverse backgrounds no matter if it is within the educational program. INTRODUCTION Tiger Tree Services INC, (TTS) is a company who has a strike balance of safety committee and staff management.Many staff members have a diverse educational background that may include Business Administration,Accounting,and Forestry. CERTIFICATION TTS encourages employees to get certified through the International Society Of Arboriculture(ISA),to raise the standard of professional tree care.This allows our company to acknowledge Certified Workers. WORK FORCE TTS assures that only qualified and proficient staff provide tree maintenance services.Our company also likes giving a chance and opportunities to many citizens who are in need of a job that is with qualified supervision.This can only be achieved through training and work experience.The work includes trimming, pruning, planting, removal services. CREW EVALUATION TTS Employees are supervised by our Management team within the location of the jobsite.Each employee performs there duty according to there criteria based job,that reflects prod uctivity,safety,and customer service.Each worker is required to complete an orientation upon hire and annually,to make sure that all requirements are met and opportunities that demonstrate needs of improvement. Enrique Sandoval, President Mayda Barrios, Secretary Henry Sandoval,VP Marketing Zasha SandovaI,VP Contract Services CURRENT CONTRACT WORK EXPERIENCE TTS,Inc. Understands the challenges many Cities or County face to reduce the cost of tree maintenance services.Utilizing our services will be a cost-effective resource.Our company allows customers and cities to have an opportunity of lower rates and outstanding services.We want to satisfy the community and protect the environment by keeping the trees in exceptional shape.These contracts cover a range of services from providing emergency response and on call for tree maintenance services. 5�XOe - — M City Of El Monte Contact:City Of EL Monte Public Works Phone :(626) 580-2250 Address: 3990 Arden Dr, El Monte, CA 91731 Universal Site Services Contact:Universal Site Services Phone:+1(800) 647-9337 Address:1599 Hampton Way, Santa Rosa,CA unifica School Distaict Caltrans Contact:Mario Garcia Address:7181 Opportunity Rd, San Diego, California 92111 Fontana Unified School District Contact: District Address:8353 Sierra Ave Fontana, CA 92335 Tustin Unified School District Contact: District Address:1302 Service Road Tustin CA 92780 Bellflower Unified School District Contact:District Address:16703 South Clark Ave. Bellflower, CA 90706 Section 5. Standard City Contract and Insurance Requirements: Tiger Tree Services INC has reviewed the attached Standard City Contract and Insurance Requirements and will comply with all aspects of the Agreement that is needed if awarded RFP No.2024-24 Tree maintenance. uni�;ea School Dist"ict Caltrans Contact:Mario Garcia Address:7181 Opportunity Rd, San Diego, California 92111 Fontana Unified School District Contact:District Address:8353 Sierra Ave Fontana, CA 92335 Tustin Unified School District Contact:District Address:1302 Service Road Tustin CA 92780 Bellflower Unified School District Contact: District Address:16703 South Clark Ave. Bellflower, CA 90706 %0, Citrus Mutual Contact:Citrus Mutual CITRUS Phone:(559)592-3790 MUTUAL Address: 512 N Kaweah Ave, Exeter, CA 93221 Beven And Brock Contact:Beven and Brock BEVEN & BROCK Property Management Phone: (626)795-3282 Address: 99 S Lake Ave #100, Pasadena, CA 91101 Department of Motor Vehicles Contact:Brett Miller Address:8629 Hellman Ave ,Rancho DRIVING �C HANG E... Cucamonga,CA 91730 City Of San Marino sSAN Contact:Sam Estrada ®, o Address:1485 Virginia Rd, C'gLIsFO/RN�P San Marino CA 91108 City Of Riverside Police Department Contact:Suzanne, Sahagun Address:41012 Orange St, Riverside CA rELCity Of EI Monte Metrolink na Contact:Vincent Ramirez Address:10925 Railroad St, El Monte CA 91731 BUSINESS REFERENCES R Business References for Proposer Business Name: Tiger Tree Services INC Date: 03/26/24 Proposer shall provide a minimum of six (6) Customer References with five (5) or more years' experience with the Proposer. Preferred references should be similar in size, scope, and complexity (to the contract requirements). Rrm. City Of El Monte Public Works Address: 3990 Arden Dr, El Monte, CA 91731 Phone: Contact: Project Title: City Tree Removal Approx. Cost:$ 45,000 Contact email: Project Description: Tree Removal For the City Project Date: Januga .2020 To: March 12,2020 Name of Finn: Palm Snrines Unified School District Phone: HUERTA SANDRA Address: 150 DISTRICT CENTER DRIVE Contact: (760) 883-2710 PALM SPRINGS, CA 92264 Project 40,000 Title: Tree Maintenance Approx. Cost:$ Contact email: Project Description: Districtwide Tree Removal Or Tree Trimming Project Date: Active Reference 6 Name of Department Motor Vehicles Phone: (916) 657-7822 Firm: Address: 1600 S Gary Ave, Pomona, CA, 91766. Contact: Kevin Childers Project Title: Tree Maintenance Approx. Cost:$ 60,000 Contact email: KevinchildersComv.gov Project Description: DMV Tree Maintenance at Different DMV Locations Project Date: January 12 . 0021 To: March 24,2021 Scanned with CarnScanner BUSINESS REFERENCES Name: Tiger Tree Services Inc Date: 03/26/24 Proposer shall provide a minimum of six (6) Customer References with rive (5) or more years' experience with the Proposer. Preferred references should be similar in size, scope, and complexity (to the contract requirements). Name of Finn: El Monte Unified School District Phone: (626)644-9619 Address: 3540 North Lexington Ave. El Monte, CA 91731-2684 Contact: Gerardo Project Title: Project Description: Tree Trimming Approx. Cost:$ 100,000 Contact email: gtorres4@emcsd.org Districtwide Tree Maintenance Project Date: December 2022 To: Febniary 12,2024 Name of Downey Unified School District Finn: Phone: (323)541-3202 Address: 11627 Brookshire Ave. Downey Contact: David Project 52,000 Title: Tree Maintenance Approx. Costa dcubasdusdnet Contact email: dcubas@dusd.net Description: Districtwide Tree Trimming/Tree Removal Project Date: August 12,202Bo: Active Reference 3 Name of Fontana Unified School District 951 538-8778 Firm: Phone: Address: 9680 Citrus Avenue. Fontana, CA 92335 Contact: —A] Project 60,000 LardAJ@Fusd.net Title: Tree Maintenance Approx. Cost:$ Contact email: Q Project Description: Districtwide Tree Trimming Project Date: Active To: Scanned with CamScanner EQUIPMENT INVENTORY EQUIPMENT Our modern equipment is daily inspected prior to use to ensure the safety and efficiency.There is a routine were the equipment is inspected, serviced, and detailed before the Job commence.All equipment used during the duration of the project ,meets state and federal safety requirements and have certifications as required.Tiger Tree Services Inc will provide tree service with Cities and Counties with the following equipment: EQUIPMENT LIST SUMMARY • Chippers • Boom/Bucket Trucks • Dump trucks • Loaders • Arrow boards • Signs/Door Hangers • Dropping Zones/Sidewalk close • Stump Grinder • Pole Pruners • Chainsaws/Big and Small • Blowers • Harness/Climbers • Pick- Up Trucks • Roll Ups EMPLOYEE TRAINING Tiger Tree Services INC provides a tree maintenance curriculum to all employees to obtain an arboriculture field of study.This included some training of the ISA Standards,which revolve around Arborist and Tree worker Iessons.Our company also provides brochures of safety when working with equipment and machinery.This helps the employee understand more about safety and how to work equipment properly.We also offer training for staff ,which allows them to improve in customer service ,and maintaining a professional conduct. Safety standards are the top Priority for Tiger Tree Services Inc.We not only want safety for our employees,but we want to make sure that all work is performed in a manner that provides safety for bystanders that might be around the Area zone of work.Our crew is required to follow state regulations ,and as well as Cal -OSHA requirements. TTS SAFETY TRAINING PROGRAMS Weekly Safety Meeting -For EACH CREW Safety Team -Crew reviews and discusses safety Procedures. On the Job Training Programs -are assigned a supervisor to assist them and help them with what they need for the safety of the public and employee. SAFETY PROGRAM Safety standards are a top priority at Tiger Tree Service. Our line of work demands that all work is performed in a manner that provides maximum safety to the general public as well as our employees. 'We provide our employees with state-of-the-art training tools and instructional sessions company -wide. We have a full-time Safety and Training Specialist that is professionally trained in the field of horticulture and continues to keep abreast of the latest developments in safety as well as the fields of arboriculture and horticulture. Our team of professionals is committed to maintaining an effective Injury and Illness Prevention Program (IIPP). This program complies with the requirements of the California Code of Regulations and contains the following elements: Responsibility, Compliance, Communication, Hazard Assessment, and Control, Accident Investigation, Safety Rules and Procedures, Training and Instruction, and Recordkeeping. The Safety and Training teams will develop, implement, and improve a company -wide safety plan in order to maintain a safe work environment for the benefit of all employees and the communities we serve.We are currently collaborating and training with Hispanic Arborist Association to train our employees with CPR training and ISA training/Safety classes. HISPANIC ARBORIST ASSOCIATION Orientation • Pre -Job Training, Training with Video, and Hands -On Training • Equipment and Machinery Safety • Basic Personal Protective Equipment (PPE) • Back Injury Prevention On -the -Job Training • Buddy System • Si -weekly Tailgate Safety Meetings Classroom Training Programs • Leadership Training Programs • International Society of Arboriculture Certification Programs Job Skills Development Skills Development • SAFETY MEETING QUARTERLY • Job Briefing Daily every morning g r Our Mission Statement To achieve our Mission, we want to exceed customers expectations and intend to rapidly respond to the request of our customers. We intend to obtain quality equipment for workers to be provided with appliances that are new and safe to work with. We are committed to developing tree care professionals, but we also want to give others a career opportunity by opening more employment. Safety is always our utmost concern when we provide tree trimming and tree removal. What sets Tiger Tree Services apart from our competitors is our exceptional commitment to safety. Not only do we maintain compliance with all OSHA regulations and every ANSI standard, but we also developed our own safety manual, the guidelines of which go above and beyond typical safety measures. Every student at your school, visitor to your home, and client relying on your front trees stays completely safe while we do our work. Section 1- Scope of Work TIGER TREE SERVICES INC is committed to working with staff in the most effective and efficient means of performing tree care services. We will adhere to the schedule established by the staff and ensure residents of our dedication to completing work promptly. We understand that there may be fluctuations with the budget and may ask us to reduce service levels to meet the current economic demands. By being flexible, we can help to ease any financial strain, promote contractor stability, and guarantee residents with quality tree care & customer service. We are determined that we will keep a great relationship with the staff and keep the trust and respect which is very important for us. Section 2 - Staff Planning/Maintenance Schedule Conduct a Pre -Job meeting with the staff prior to commencement of work. Submit a detailed work schedule with specific dates to the staff for approval. A workweek is defined as seven (7) consecutive calendar days, from Saturday midnight to Saturday midnight. The basic workweek shall consist of five (5) workdays of eight (8) hours each and shall begin Monday and run through Friday, except when ajob other than for a public utility is to be done on Saturday, then the Company may assign another day as a non -workday and Saturdays become a workday in the basic workweek. An extended workweek shall begin at the starting time Monday and continue until the next Monday starting time. The regular hours of work for all employees shall be from 7:00 a.m. to 3:30 p.m. with a meal period of thirty (30) minutes which normally will be from 12:00 noon to 12:30 p.m. provided, however, that the regular lunch period may be advance or delayed an hour or less when work must necessarily be performed during the regular lunch period. Such a change in the lunch period shall not be deemed to require the payment of overtime. Section 3 - Project Team, Key Personnel, and Resume For this very important project, we propose to have Henry Sandoval as the Project Manager and Alejandro Sandoval as the Project Supervisor. Zasha Sandoval shall be the Customer Service Representative for the Project Team. Her responsibilities will include assisting the team in scheduling, resident notification, acquiring trees, and handling customer inquiries. Henry Sandoval will serve as the Project Foreman. He has been with Tiger Tree Services since 2012 and is a Certified Tree Arborist. His responsibilities include performing and directing tree pruning operations and various tree -related tasks as directed by the management .We also have other Arborists on site to make sure there is no harm being caused to any trees.Staff will wear ideal uniform or identification badges to keep the team safe and well organized. Section 4 -Experience Tiger Tree Services has worked in providing Grid Pruning and Tree Maintenance to City's and many managements in LA County.Based on the past work City of El Monte, as well as other municipalities have granted the opportunity to gladly work with them. Our relationship with Many Cities has been conveying ever since we started. We have done some work for other cities as well and it has been compelling. We give our very best and keep a strong name on behalf of Tiger Tree Services, INC. Down below is a list of many municipalities we have worked with: Contracts Awarded(Name) Date Completed City Of El Monte 2020 $55,450 Universal Site Services Active $350,000 Sonny Properties INC 2021 $30,000 Shannon Property Management 2020 $50,000 Casita Properties 2021 $47,000 Beven and Brock Management Active $40,000 Citrus Mutual Management Active $100,000 Monte Vista Grove Home City Of San Marino 2020 2021 $80,000 $10,000 City Of Riverside 2021 $12,000 Department Of Motor Vehichles 2022 $80,000 El Monte City District 2022 $100,000 City Of San Marino 2021 $50,000 City Of El Monte Metrol_ink 2022 $25,000 Department of Motor Vehicles 2023 $80,000 El Monte School District Active Palm Springs School District Active Orange Unified School District Active Saddleback Valley District Active Downey Unified District Active Mountain View School District Active Tustin Unified District Active STANDARD PRUNING 1. Before commencing work, a visual inspection of the entire tree will be performed. Crews will check for any sign of birds nesting within the tree and for other wildlife nearby. 2. Should there be any sign of birds nesting or other wildlife within or near a tree, the Foreman will further check to see if it is an active or inactive nest. 3. If the nest is inactive, the crew will prune the tree around the nest location without disturbing its shelter and protection from weather elements and potential predators. The Foreman will notify the Agency's Inspector about the existing nest. 4. If the nest is active, the Foreman will attempt to prune the tree around the nest location without disturbing its shelter and protection from weather elements and potential predators. If this cannot be done, the Foreman will notify his Area Manager, Customer Service Representative, and the Agency's Inspector. A request for further direction will be made to the Inspector. •ree Work Safety Guide • Evolve, implement, and administrate a safety program that incorporates safe work procedures ,and written rules for all tasks executed. • Guarantee qualified tree workers direct removal,tree trimming,repair operations and immediately correct any hazards that are identified or improper work practices. • Tiger Tree Services #1 priority is for workers to establish safe working habits which can prevent any injuries creating a culture of safety in our company, providing safety trimming to our employees, and not taking easy routes. Safety Instructions • Special techniques must be followed when tree pruning and tree trimming. • Fall prevention. Various methods of communication. • First aid kit„and Fire extinguisher must be on every commercial truck or regular truck. • Safety equipment that includes harnesses,tree sad dies, belts ,ropes and lanyards. • All safety equipment that is being used must be inspected before each use and if defective or damaged it must be withdrawn. • When Working on the Job site employees must follow the standards of Personal protective equipment (PPE).Workers must wear hard hats ,face shield,safety glasses,and shoes ,gloves high visibility clothing,and hearing protection. • Proper uses of Equipment/tools,such as chainsaws ,chippers,Skid Steer, Bucket/Boom trucks,and trimmers. Must be cautious when facing hazards associated with tree work,that includes electrical hazards. Do not trim trees in dangerous weather conditions. When tree pruning, workers cannot climb with tools in there hand. Use extreme care when felling of a tree that has not fallen completely to the ground and is lodged against another tree. Ground man must always be alert and avoid objects thrown back by a tree as it falls.ln conclusion ground man must never turn there back on a fallen tree. w4s, M. �'4 ILI Tree Work Safety Guidp General safety Information for employees Provide adequate supplies of potable drinking water for employees. • Wear high visibility attire and be in a position where they can be visible by others on the job site. • When working on the job site ground man must control pedestrian, and vehicular traffic at all times. Safety Instructions • Trimmers must check the strength of the tree limbs before starting to cut and climb the tree. • Must tie only to strong limbs, tree trunks that are safe and will not break off.Workers must be secured when climbing and descending the tree to avoid fatal accidents. • Trimmers must wear a tree climbing saddle with leg straps, climbing line and alanyard. Prevent Electrocutions When tree trimmer is located near power line,they must never touch the power line or make any contact with an object especially the power line,because any contact can be fatal. Electrocution can also occur even if a worker is standing on the ground near a downed power line even though the worker is not touching the line. Specialized training to workers on dangers of electrical shock/importance of PPE,and safe work practices. • Workers must follow the 10-foot minimum approach distance. Never perform tree work within 10 feet of high -voltage. When working with bucket trucks ,fatalities, and disabling injuries can occur when tree workers fall from heights.The cause of these fatalities can be the result of climbing safety gear malfunction, or the result of climbing rope failure ,tree limb breaking ,and cutting a climbing rope.The Best way to reduce these fatalities is by - Having a group meeting about the hazard assessment in the morning before working in the working area. When working on the job site there should be an inspection of the tree trunk ,root crown ,and also check the strength and stability of the limbs of the trees before climbing. If it is unsafe to climb trees we must use equipment such as (EWP)Elevating work platform. Under atrocious weather conditions such as rain ,high winds, or ice work tree work must be postponed. Tiger Tree Services Inc • When climbing with a chainsaw you must always be tied off to two anchor points. • When trimmer is climbing the tree and changing positions,place feet and hands on separate branches while moving only one hand or foot at a time depending if the trunk/limbs are strong and can full support their weight. • When working identify the dead or weakened trees so they are not used for support when climbing. • When cutting do not cut safety lines ans branches that are used to detain their weight. When working on slopes you must be very cautious and have at least one person nearby when working tz feet high in tree. Prevention Of Injuries From Objects Falling • Small objects that are falling from great distances with acceleration force an cause a tremendous impact. • When trimmer is in a high elevation point they must not throw any tools from trees.Before the tree climber drops any branch or limbs the climber needs to be aware that any ground man are not in a danger of getting hurt. Working Safely At Heights • When you first arrive to the job site you must establish a drop zone and communicate the location to workers. • Employees who are not pruning must keep a safe distance from the drop zone until it's safe to enter . • If dropping zone is near a vehicular traffic or interferes with pedestrians,place extra warning signs such as side walk close,left line close,right line close,stop signs, and much more depending where it interferes. 0 Chain Saw Safety • Chain saws must be operated with both hands • Must wear safety glasses and earplugs to minimizes the sound of chainsaws. • Safety hardhat to protect any branches falling on worker and steel -toed shoes or boots with nonslip soles. • Must wear heavy duty gloves to protect against corrosion or vibration. • Wear Reflective safety vest to be more visible when in a high altitude. Hazards • When using a chainsaw ther can be mechanical death or injuries,or broken bones due to unsafe work practices by saw. • There can be backstrains,shoulder,and upper extremity pain resulting from incorect posture,back strains,and vibration. • Burns cause by unsafe fueling,or damaged fuel cao. Tiger Tree Services Inc • Hearing loss due to lack of hearing protection. Training When Starting A Chainsaw • Never start a chain saw against your body.Always start the chainsaw on the ground. • Never use one hand -operation for cutting or starting. • Always use both hands when handling a chainsaw. • Do not cut using the tip of the chainsaw. • Thumbs must be encircling the handles and left elbow extended,body to the side. • Make sure the nose of the saw does not make make contact with solid objects while the chain is rotating. • Must have emergency ans forst aid kit procedures and supplies. • Examine the chainsaw for any damage,and if it is in good working condition When checking a chainsaw you must check that is sharpened ,air filter is clean,and controls . Working Safely At Heights • When you first arrive to the job site you must establish a drop zone and communicate the location to workers. • Employees who are not pruning must keep a safe distance from the drop zone until it's safe to enter . • If dropping zone is near a vehicular traffic or interferes with pedestrians,place extra warning signs such as side walk close,left line close,right line close,stop signs, and much more depending where it interferes. Tiger Tree Services Inc Wood Chipper Safety • Employee must carry tree branches from the side of the feed instead of front. • Chippers are very dangerous and can cause serious injuries. • Do not wait for the chipper to come to a stop or insert hands to clear a jam. • Use a push stick to feed small piece of brush. • Do not wear jewelry. • Drink sufficient water. • Must check the the quick stop to ensure good working, • Inspect the chipper for any damage or missing parts.Make sure machine parts are replaced before use. • Never place hands of the body near rotating parts. Licenses • Department of Industrial Relations (DIR Registration) 1000513678 • California Contractors License 1056347 • Certified Arborist W E-11629AT • California Secretary Of State C4142237 Chain Saw Safety • Chain saws must be operated with both hands • Must wear safety glasses and earplugs to minimizes the sound of chainsaws. • Safety hardhat to protect any branches falling on worker and steel -toed shoes or boots with nonslip soles. • Must wear heavy duty gloves to protect against corrosion or vibration. • Wear Reflective safety vest to be more visible when in a high altitude. • When checking a chain saw you must check that it is sharpened,airfiilter clean,and controls/brakes function correctly. • Must report any broken or loose parts and anv other problems that are defective. !at illness Prevention Employees must be provided cool down and rest periods. Drink lots of water at least a quart of water per hour. Wear light -weight Fabric to keep body cool form the heat. Must take sunburn cream to avoid radiant heat from the sun. When tempeture hit 95 degrees employess ust take a minimum of 10 minute cool rest every two hours. Dispose and rake up any infected leaves to prevnt infections. Contact Tigertreeservicesinc@gmail.com (626)361-8691 Training Programs afety Supervisors We have a team of dedicated Safety Supervisors who pro- vide onsite safety training to our employees in the field. They are assigned by territory, but have the flexibility to be- come mobile for quick re- sponse time to other areas as needed. Each Safety Supervi- sor is a TCIA Certified Treecare Safety Professional with extensive background in is to put an emphasis on the possible hazards that exist on every job site and deafly define each crew member's role in performing the job at hand. Job Briefings help to identify not only the obvious hazards, such as power lines, but spedal circumstances, such as pedestrians and traffic. Job Briefings are completed at least twice per day. If there are significant changes in job duties then it is expected that they are completed throughout the day as needed. the safety practices of the utility line clearance industry. They continually perform field audits on our safety program to ensure its strength and effectiveness. By employing tools such as safety surveys and JBOs, they provide the necessary feedback to the field management that helps drive our safety culture. to train employees on new and existing, seasonal and potential job hazards and safety -related materials, to ensure that on the job safety is being discussed no less than once per week, to document training that occurred, and to ensure compliance with OSHA regulations. Meetings are held for 15 minutes at least once per week. week- long training program for new and veteran GFs and held two times a year. A series of managerial and safety -related classes are a part of our continual effort to make sure our employees are being trained and re-trained throughout their careers. GFs participate in dialogs about existing programs and best practices and give feedback for continuous improvement. Through this program, we are able to evaluate our programs and change them to make sure we are doing everything we can to keep our lemployees safe. An important part of our safety culture is to not only talk about how we can prevent accidents, but review what went wrong when an injury or accident does occur. To do this we take a hands on approach in our incident reporting and investigating process. Before anything else, we make sure that an employee receives any medical attention they may need. After the employee has received care, the incident is turned over to our Claims Administrator to handle the logistics of responsibility of any employee involved in an incident is to report that incident to their manager. We cannot get them the help they need if we are not aware of the situation. After the incident has been reported, a team of trained professionals will work with the employee to make sure they are cared for and aspects of the incident are handled in a timely and professional manner, Incident Reportingg & Investigating setting up a claim and handling the loss. While this happens, the field reviews what went wrong and what could have been done to avoid this situation in the future. A weekly phone conference is held to review all incidents that occurred which include all management personnel. A review of the cause and corrective action allows the opportunity for peer review and to develop a companywide consistent approach to safe work practices. Field management are key in our incident investigation process. They will work with our Claims Administrator to help get everything situated with both the employee and any other parties that might be involved. In addition to this, the field management will also look back at the situation and asses what went wrong. From here they can determine if more training is needed and they can speak to their crews about how this situation could have been j I I avoided. I The Claims Administrator is a trained professional at our corporate office who is responsible for working on any incident that is reported to us. They work with the employee, insurance adjusters, and any third parties that might be involved to make sure that everything is handled in a timely and professional manner. This process ensures prompt, appropriate medical care for a quick and successful recovery allowing our field personnel to continue I focusing on their main job. Pruning Categorization Gid Prune- Grid tree pruning is based on pruning in municipalities, districts, or grids on a set cycle which includes all trees (small, medium and large -sized.) There will be crown raising, crown reduction, crown thin, clean and shape in accordance with the standards set by the International Society of Arboriculture Pruning Standards. 25% of the live foliage or more should not be cut or removed. Full Prune/Crown Reduction -Crown Reduction is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be reduced. A full prune is recommended when the primary objective is to maintain or improve the health of the tree. Includes pruning to reduce overall canopy mass and excessive wood weight. Trees that are Clearance Trees that interfere at any given point with itility lines wilt be trimmed in a manner to achieve the required clearances as >pecified and in accordance with California ?ublic utilities Commission. The objective is to protect the health of the tree and to maintain its direct growth away from the main power lines or cable lines. Service Requests A Service Request Prune or Removals includes maintenance on designated trees as order by the Public Agency or designee. Pruning may include crown raising, crown reduction, crown thin, clean and shape or even aesthetic pruning. In whichever work order is provided by the agency, pruning wilt be performed in Accordance with the standards set forth by the International Society of Arboriculture Pruning Standards and Best management Practice. Service Request work orders may require mobilization from one site or tree to another within the Agency. Small Tree Care Small Trees need the most care during their early stages of the tree's life. This will save the tree from any hazardous incident in the long run. Proper Pruning at a young age can save money in the future, and create a safer, beautiful, healthy tree and easy to maintain. Our specialized team consist of certified personnel trained to perform 49Structu ral Pruning Staking or re -staking Adjusting tree ties *Weed abatement •Adjusting Trunk protestor *Adjusting Drain *Watering and chemical maintenance Tree Watering Tree Watering will be performed by a professional team member on various routes, when requested by the public agency or designee. Our team members will be responsible for reporting special care needs to the small tree care team. This could include reporting weeds, soit that has settled, restaking or tying needs. Tree Planting We can replace trees that have been removed or need to be removed according to specifications. We are F financially and to acquire selected tree species for t At a minimum of 72 hours we will inform Undergrour (USA) of the location of we purpose of identifying any in advance ce Alert t pipes underneath the scope-ofA trained planting team will perfor preparation and installation of tree Also, an adjusted drain will be ilabl any tree that we plant. o,, W en rt'comes to root pruning well for recommend that it be done no ser than 3 times the diameter of the trunk oots will be pruned to a depth of approxi ately 10- 14 inches by cleanly slicing thro h the roots, so as not to tear or vibrat a root causing it to snap and making s , us damage to the tree.The excavat area will be backfilled with native soil an ; ebris will be hauled away. With a minim of ours ad ce notice. Tiger?`;S es Inc inform Undergr USA the location of wor the ose identifying ap por wat ain lines. The rem ° rd ss conssisFs of Lowering limb gfi de' y onto round to prevent an. ha'rdscape�dama We like to It it "coin" S I n diately followingt tgo"" ill be r ground do e, do nd with ♦ ' � yr, y,,•, 1` ��• Yi Ni of all dgad fronds bases only. To the point they r+ke contact with the trunk without dama to the live trunk issue. No m er t tf e r ' e are prepared �re ency calls 24 hours a day, 7 days k luding holidays. The phone nWffn is 626 3618691. This number L. ll Povided to the Public Agency. Our erg cy call out team will do what is l� ces to furnish the hazardous tree or e re ed condition safely until the owi workday. We havin full time Certified Arborist in our team. l 1 ave ISA ARBORIST & MUNICI ARBORIST in our staff. We can prepare` ailed arborist reports, tree evaluatiqq and site inspections based on your sp'eti needs. Arborist tree Reports can gene from one tree or an entire selection its handled on a case by case basis '� R 41 i Re it immense a4.unt of resou our specialty' uipment and pWsonnel*e able to extend o u lks by neous services outside Ori ork scope maintenance Installation •Fl Ha�ing �Ch ng ball pak lights •Lig Inspection y, •Crane Rental/aerial tower *Sign Installation/Removal Ilk hai Q. Lee, Plant Health C •ISA Board Certified Arborist " WE-6675A WW, — •DPR Qualified Pes Applicator #1033 •QAL Category B Our PCH program managed by Thai Lee goes beyond standard chemical applications. We have developed an "'-efficient Integrated Pest Management Program (IPW) that requires diagnosis tieforQ,treat'.4rit. T*6r Tree Services feamma`lso'staffed with licensed pp, Ica andadvisors that are environmentally cf)j:iscious as well as 4ompliant with the California Department of de Regulation. We provide to you.. Evaluations to ensure that prevention ofprbbler4! strong job he4hy thrc ctients,6n good--borticu integrated pest manag achieve'this objective. invotvesthe u oLag& ai cf „ r2es 7ze ttie , plants n AA: e ct e pFoduns aJaitable. ' Our Pest Control offers a variety of services that include: Insect and Disease Diagnosis from one of our Pest Control Advisors, applying insecticides, fungicides, deep root fkalertilization; oak foot -fungus surgeries and tj M%rborist reports for tree removals. Annual _..pestiiLQ rams are cultornized for each 2Loperty depending on its&niquenee&. To ensure a great quality of work and a high performance service. Tiger Tree Services stands by a well defined quality control plan that integrates the following: Safety Pruning Specifications Public Relations Professional Traffic Control •Communication SystQm *Certified 00sha Compliance Project/Area Manager Aurelio Covarrubias ISA Certified Tree Worker Climber Specialist ISA Certified Arborist WE-11629AT This Project Manager will be the main point of contact and will work cooperatively with the public Agency, residents or business owners. This area manager will provide head supervision and field crew management. 0 Aurelio Covarrubias y, W E-11629AT wj.n2 t ISALe�lifred ANm19>9 31Ox N19 13ACn4rrcUTFe Wa a. SPma�d9 Weekly Management Weekly management will consist of.. • Weekly inspection of work completed • Insure standards of pruning care are performed ISA standards • Assure pruning are performed in accordance with the agency specifications • Meet with Agency or designee to review work schedule and progress Daily Management Daily management will consist of, but not limited to: • Maintain record of work orders completed • Ensure work is left clean • Maintain good public relations at all times • Traffic control setup and maintenance of work zone • Crew supervision to insure proper pruning standards in safety manners • Email notification of complete job with location and crew equipment type and description Permits and Licensing Tiger Tree Services will procure a city Business license as necessary and any "no -fee" permits prior to commencement of work. Permits that will have to require encroachment, traffic control,or more will be charged back to the public Agency. Cooperation Or Collateral Work Tiger Tree Services will give all the time the right away to operate within the project to the Agency workers and /other contractors, utility companies, street sweepers, trash companies, and others as needed in cooperative effort to minimize any inference in daily field operations. Right Away All work will be performed in public right away. Our team members will not utilize private property for eating, breaks or any other reasons or use any water or electricity for not work related otherwise having permission by owner. ISA Communication Systems Our reliable communication systems affect our daily job performance by increasing our efficiency. Our forman use their smartphones as both navigational and communication devices in the field. Utilizing smart phones has proven to be a convenient method to input data related to tree inventories, daily work records, photos, tree inventories, datasheet, billing information, work records and much more. We have eliminated the need for handwritten data and improved customer service a lot quicker and easier. Scheduling of Work The area Manager is responsible for scheduling work which shall conform to the Agency's schedule of opening dates. All notifications will be provided to residents prior to the start of pruning operations in the job scope work area. All work will be performed in a professional standard and cooperative manner to cause the least amount of inconvenience. Public Notification Tiger Tree Services Foreman will post a door hanger notice prior to commencement of a service request or grid puned assigned by Agency. When planting a tree we will notify residents of their newly planted tree and instruct them on proper care. The Public Agency may improvise their procedure to which we notify the residents. Project Site Maintenance All types of work site will be left clean of debris at the end of each working day Public and Private Property Protection Tiger Tree Services will provide all safety measures to protect the public and our teammates within the work area. Our goal is to maintain good public relations. All work will be performed in away making the least disturbance. Public Convenience and Safety We will comply with all local sound control and noise level rules, regulations, and ordinances which apply to any work performed in the contracted area.All work will be ceased by 5pm or as directed by the Agency. Emergency services after hours will be excluded. Traffic Control Traffic Control will be set up according to the Work area Traffic Control Book. Tiger Tree Services will provide adequate provisions to ensure there is passive traffic in the public highways.Work areatraffic controldevices are markers, signs, arrowboards and signal devices used to inform, guide andcontrol traffic, including pedestrians, motor vehicle drivers and bicyclists, thus ensuring the safety of emergency response teams Planting Trees ro ee r'nove Po�su cRnoe iwu�MIra�bcom Place Root BML OM IAOISn.RBm IIAIWe f0. i. ,vouert srti sou rate T z PLAMW NRAs As-a-c+eE+ir PR —e er_ oe a- mx �owc xrer�er si WVC toai GRNY b.q T' - - SiN2 AGGORD1b io 1'RCY NI QI I'TLIp Q fC.wfAT1Os FLR TTI! 0.KS1lS POi �-1M S OVA IRXSpYXC AM d` sT^� WMf T[AYMIWfB41. TAG6 p APPpOlOM1RY Y NUY R C�1�4'P0'M fF01171 4'N611X S� PI TCPQbT/.FG Gl O�'MM Im-TN/c feVOt Yff11YUY6YQM 1.16•AYMY fRO�IIW' (iY-N• 5vvtATCp. �PIAMW RAK Td t1 Rc %a1 Ra.MY ASLi�.Q� F61tT aK123 !]I T'P. AACC WV.' f G41 p1 SWlIR40 W.TNG 504. Example arborngte TREEPLOTTER' ARBORNOTE FEATURES Ease Use • Create Work orders • Yew Invoices • View Tree Sites • Process Work History • Mobile APP • GPS Mapping/GIS-based data collection of your urban forest SOFTWARE) Arbornote will help manage urban forest trees to your convenience.ArborNote serves each different role with simple to use tree care software that will help you simplify, improve, organize and succeed. The tree service software is perfect for managing HOA's, apartment buildings, commercial proprieties, corporate centers and, also perfect for municipalities, schools/universities, and golf courses within the realm of urban forest owners. Tree Site includes location (GPS Coordination). Also allows to view and edit and work history and create work orders directly from the field. Arbornote provides unlimited resources of information regarding urban forests. Arbornote is a source that is easy to access since it is an app that is accessible to any given network, such as phone, and computers. LIST TRACKING SYSTEM The list tracking system in Arbornote is a tool that is useful to prosper and manage incoming work. This report allows both parties to have access to track specific jobs as ordered by any agency. SOFTWARE TRAINING We provide training sessions of the site to Arborist who on the job site. On -Site training is an effective way to provide sessions because it allows a guided hands-on experience. We gladly provide software training in our office in California. ;4wh� W AN A � 'levv'rux LANDSCAPE MATERIALS Tiger Tree Services has embarked on a landfill diversion process where all material is taken to recycling facilities where it is used in the production of soil amendments. We are dedicated to taking all recyclable materials removed from trees trimmed for the duration of this project to a recycling center for processing. 7210 Chino Ave. Ontario, CA 91764 Office: 909-464-9135 Hours, Mon -Sat 6:OOam - 5:OOpm Sunday 7:OOam-3:00pm WORK FLOW TIMELINE THE PROCESS i GRID PRUNE- REQUEST`S Rapidly create a work order and send to A ea Mai age, AREA MANAGER- Schedules the work & informs the Customer i JOB ANALYSIS A tlerziletl analysis as well a_va n st bernaliul,Sencover to I \� i1 -- WORK IS GIVEN TO FOREMAN Foreman analyzes job description FOREMAN Foreman Posts NO / PARKING SIGNS OR NOTICES,' -- --- CREW PERFORMANCE BOOM TRUCKS AND CHIPPER TRUCKS nPFRATING FOREMAN COMPLETES WORK OROER U BILLING OPT Work order & Inventory: submits to office Prepares Invoices GRID PRUNING (25 DAY COMPLETION) REMOVAL FLOWCHART THE PROCESS USA INSPECTION Mark trees & notifyresidents JOB ANALYSIS A derailed ana:Ysz as well as a concise des a,ton of the pnsl mnu be fioaliaN. RRER MANAGER Schedules work, informs the customer and seer work to foreman FOREMAN COMPLETES WORK ORDER Work order & Inventory: submits to office WORK OPOER- Work order requested from customer. CSR will process CREATES WORK ORDER s-1-1,usA-72 h— before work and sends work to Area Manager IPERFORMANCEI' MONITORING BOOM TRUCKS, CATERPILLAR, ROLL UP AND CHIPPER TRUCS OPERATING BILLING OPT Prepares Invoices li REMOVAL CHART (20 DAY COMPLETION) ■ \ SERVICE REQUEST THE PROCESS SERVICE REQUEST PEII RECIEIVED BY CUSTOMER CSR Creates work order and sends to Area Manager L JOB - RNALYSIS A detailed analysis As welt as i a curoea de`aiption of the post must be finalized. Send wer w foreman F O R E M A N Poreman must poses public notices: no parking signs or --+ eel residents know when t helr welt be hazardous work FOREMAN Poreman most check with public. agency ', de igeeu for any - questionsonworkbeing PERFORMANCE done MONITORING BOOM TRUCKS, 'ATERPILLAR, ROLL UP AND CHIPPER TRUCKS /r OPERATING FOREMAN COMPLETES WORK -41 - ORDER I BILLING OPT Work order & Inventory: I submits to office I S O SERVICE REQUEST CHART (15 DAY COMPLETION) EMERGENCY CALL OUT THE PROCESS AGENCY EMERGENCY REQUEST Call received by customer JOB ANALYSIS Crew immediately shows up on site and performs necessary work to ensure safety,_ FOREMAN Must be aware that all job has been clear of dangerous ON -CALL ervisor creates work o and sends to foreman d PICTURES OF BEFORE AND -�_ AFTER Crew sends notification and _ photos to Supervisor that work is completed =i FOREMAN r�•^�^ stcomplete— work order & inventory / ------- EQUIPMENT & CREW 7 BILLING OPT Be aware of any other hazardous in __._._.........__. surroundings BILLING DPT PREPARESINVOICES EMERGENCY CHART 30 MINUTE RESPONSE COSTPROPOSAL RFP. NO 2024-24 COST PROPOSAL The undersigned proposes to fiunish all materials, supplies, equipment and/or services set forth herein, subject to all conditions outlined in the RFP, at prices indicated below. All applicable services include cleanup and disposal. Tree Prunine (bv Grid Price per tree to Prune by Grid (4 Year Tree Grid Pruning Option) $ 68 Grid tree pruning is based on tree pruning in pre -designed districts, or grids on a set cycle and includes all trees (small, medium and large -sized.) Trees are not excluded from the Grid. Price per tree to Prune by Grid (3 Year Tree Grid Pruning Option) $ 60 Grid tree pruning is based on tree pruning in pre -designed districts, or grids on a set cycle and includes all trees (small, medium and large -sized.) Trees are not excluded from the Grid. Tree Pruning (by Block) Price per tree to Prune by Block $ 79 Block tree pruning consists of pruning trees along a block segment or "run" as designated by the City. This is different from "Grid Pruning" where all trees are prune (small, medium and large -sized) within a grid or district. Aesthetic or Service Reauest Prunin 0" - 6" Diameter Standard Height $ 60 7" - 12" Diameter Standard Height $ 88 13" - 18" Diameter Standard Height $101 19" - 24" Diameter Standard Height $130 25" - 30" Diameter Standard Height $150 31" - 36" Diameter Standard Height $ 250 36"+ Diameter Standard Height $ 250 Crown Raise/Clearance Prune Hardwood tree 0" - 6" Diameter Standard Height $ 40 7" - 12" Diameter Standard Height $ 60 13" - 18" Diameter Standard Height $ 65 19" - 24" Diameter Standard Height $ 75 25" - 30" Diameter Standard Height $ 75 3 1 " - 36" Diameter Standard Height $150 36"+ Diameter Standard Height $150 Palm Tree Trimming; Prune Date Palm (Phoenix spp.) $100 Clean Trunk for Date Palm (Phoenix spp.) per linear foot $15 Prune Fan Palm (Washingtonia spp.) $ 85 COSTPROPOSAL RFP. NO 2024-24 Clean Trunk for Fan Palm (Washingtonia spp.) per linear foot $15 Prune all other Palm Species $ 11 n Tree Removal — (ner inch) Tree & Stump removal per dia. inch 0-24" dbh $ 30 Tree & Stump removal per dia. inch over 25" dbh $ 36 Stump grinding per stump diameter inch at grade $ 15 Tree Planting — (ner tree) Tree planting includes tree, stakes, ties, and labor. 15-gallon tree $160 24-inch box tree $ 280 36-inch box tree $ 865 Tree Watering (per hour) Watering of young trees includes water truck & operator -per hour $ 730 Milling Cost — (per board foot) Milling Lumber per Board Foot $ 3 Root Pruning — (ner linear foot) Per foot of roots pruned $ 23 Root Barrier histallation — (per linear foot) Per foot of root barrier installed General Labor Rates — (ner man hour) 3-man crew with equipment $ 77 Per man Day Rate Service Crew - (ner man hour) Boom truck per eight (8) hour day to include a chip body, low decibel chipper, 1 Sr. Tree Trimmer, 1 Trimmer & 1 Ground person $ 2F6 0,,..; Specialty Eauinment Hourly Rate — (per hour) Crane $100 95-foot aerial tower $ 95 Loader or Bobcat $ 65 Emergency Services — (per hour) Emergency response services per man hour: During nominal business hours (Mon -Fri lam to 4pm) $ 88 Per Man hr After hours, weekends &/or holidays $ 90 Per Man Hr General Arborists Services — (per hour) Unit Price in Figures Written Arborist Reports $ 200 COSTPROPOSAL RFP. NO 2024-24 Resitograph testing $135 Ground Penetrating Radar $120 Air spade Services $100 Fumigation Services $ 200 Fertilization Services $100 Level 1, 2 and 3 Risk Assessments $150 Soil Testing / Soil enhancements $130 Citywide tree risk survey (Per Tree) $150 GPS Tree Inventory — (per 1000 tree sites) Cost per 1000 tree sites collected including vacant sites $ 2 PLANT HEALTH CARE SERVICES Tree Canopy Spraying from ground level per diameter inch $13 Tree Canopy Spraying from aerial tower per diameter inch $ 15 Description: Foliar hydraulic spraying of recommended material.) Insecticide or Fungicide Trunk Banding per diameter inch $ 10 Description: Trunk spray of recommended material. PGR Trunk Banding per diameter inch $ s Description: Trunk spray of recommended material to regulate plant growth. Insecticide or PGR Soil Application (Cambistat) per diameter inch $1 s Description: Recommended insecticide soil injection or drench material to regulate plant growth. Insecticide or Fungicide Soil Application per diameter inch Description: Soil applied drench of recommended material. Soil Injection Fertilization per diameter inch Description: Soil applied injection of recommended material Soil Drenching Fertilization per diameter inch Description: Soil application of recommended material. Trunk Injection (Insecticide/Miticide) per diameter inch Description: Trunk injected recommended material. Trunk Injection (Fungicide) per diameter inch Description: Trunk injected recommended material. $ 15 $15 10 Trunk Injection (Insecticide & Fungicide Combo) per diameter inch $ 13 Description: Combination of one-time trunk injection of two recommended materials. Avermectin Class Insecticide Injection per diameter inch $13 Description: Recommended trunk injection of Emamectin benzoate active ingredient. Calgomia StaW Transportation Agency GAVIN NEWSOM, Governor DEPARTMENT OF MOTOR VEHICLES ADMINISTRATIVE SERVICES DIVISION P.O. BOX 932382 .w SACRAMENTO, CA 94232-3820 December 24, 2021 NOTICE OF CONTRACT AWARD To: All Bidders Project No.: 21-205 Description: Tree Trimming/Pruning and Tree Removal Services at the Arleta, Lincoln Park, Santa Monica, and Thousand Oaks DMV Field Offices. Location: Department of Motor Vehicles (DMV) — Various This is to inform you that the DMV has awarded this project to the following contractor: Non -Small Small/Small DVBE Company Name Bid Amount Business Incentive Preference Tiger Tree Services, Inc. $35,375.00 YES NO The following contractors submitted bids for this project: Non -Small Company Name Bid Amount Small/Small DVBE Business Incentive Preference Tiger Tree Services, Inc. $36,375.00 YES NO Golden West Arbor Services, Inc. $37,000.00 YES NO West Coast Arborists, Inc. $41,290.00 NO NO Far East Landscape and Maintenance, Inc. $64,350.00 YES NO Mariposa Tree Management, Inc. $71,061.00 NO NO This award is not to be construed as a contract. Please contact meat (916) 657-9810 if you have any questions regarding this notice. Sincerely, ,c9�errr �f sza..� ALLISON STANEK Contract Administrator Department of Motor Vehicles cc: File California Relay Telephone Service for the deaf or hearing impaired from TDD Phones; 1-800735-2929; from Voice Phones: 1-800-735-2922 ADM 658 (REV. 12019) DMVWeb A Public Service Agency " n,� Since 19:,v SMA-W YOUR PROPERTY, OUR PRIORITY August 14, 2020 To Whom It May Concern: Enrique Sandoval with Tiger Tree Services Inc is a hard-working individual who knows how to get jobs done quickly, safely, and effectively. He maintains a high volume of work while constantly maintains high standards for quality and accuracy. He has excelled in his role, exhibiting one of the highest levels of productivity and professionalism. Tiger Tree Services Inc will be a great asset to any company and has my highest recommendation. Please contact me if you have any questions Sincerely, rim Carlos Iturralde Regional Manager Universal Site Services, Inc 818-271-6678 760 E. Capitol Avenue "Milpitas, C4.95035 -Ph: 800.647.9337 -Fox., 408.258.0122 Milpitas• Stockton a Santa Rosa • Sacramento • Los Angeles • Reno • Phoenix www.UniversalSiteServices.com • Contractor License #907009 3990 Arden Drive Q El Monte, CA 91731 (626) 580 - 2250 ►WN cortiz@elmonteca.gov ® elmonteca.gov Tiger Tree Services, Inc. August 13, 2020 Enrique Sandoval Tiger Tree Services, Inc. 10815 Brockway Street El Monte, CA 91731 Dear Mr. Sandoval: I am writing this letter to express my sincere appreciation for the work and support Tiger Tree Services, Inc. has given the City of El Monte. Tiger Tree Service maintained the City's urban forest and assisted City staff in an efficient and professional manner at all time. Tiger Tree Service demonstrates outstanding professionalism and commitment to enhancing our City through their tree maintenance service and customer service. On April 6, 2020, Tiger Tree Service and the City of El Monte entered into a contract service agreement. Tiger Tree Service began trimming trees, crown reductions, stump grinding, and hazardous tree removals immediately and completed all work within a short one (1) month window. Tiger Tree Service jumped on the opportunity and did not skip a beat assisting the City with high profile hazard removals, residential trimming requests, and last second City requests. Tiger Tree Service provided a clear plan of action and deployed staff to complete City requests quickly, with technical and precise actions. It is a privilege to continue to work with Tiger Tree Services, Inc. This is a wonderful partnership that helps our commun9 and our staff. I look forward to collaborating with the Tiger Tree Services, Inc. on future oroiec Christopher Ortiz CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR California Department of Transportation ADMINISTRATION DIVISION OF PROCUREMENT AND CONTRACTS 1727 30t STREET, MS 65 SACRAMENTO, CA95816-7006 PHONE (916) 227-6000 TTY 711 httos7//dot.ca.gov/i)rograms/pro urement-and-contracts/ April 16, 2024 Tiger Tree Services, Inc. Email: Tigertreeservicesinc@gmail.com Subject: Agreement Number 11A3867 Dear Mr. Sandoval: You were successful in your bid for work to be performed under the terms and conditions of the enclosed Agreement. This Agreement requires payment of prevailing wage rates as established by the Department of Industrial Relations throughout the term of this Agreement. Please refer to the enclosed "Contractor Instructions" for information on how to complete the Agreement and any accompanying forms. There is a reference to the General Terms and Conditions (GTC) on the Standard Agreement face sheet, (STD 213). A copy of the GTC is not provided in this package in an effort to streamline the way the State of California conducts business. However, the GTC are available on the Internet at https://www.das.ca.aov/OLS/Resources/Paae-Content/Office-of-Leaal- Services-Resources-List-Folder/Standard-Contract-Language and may be downloaded and printed for your files. If you do not have Internet capabilities, you may request a hard copy by contacting the person listed in the paragraph below. This Agreement cannot be considered binding on either party until approved by all appropriate authorized State agencies. No services should be provided prior to approval, as the State is not obligated to make any payments on any agreement prior to final approval. Expeditious handling of this Agreement is appreciated. For inquiries regarding this Agreement, please call JoAnna Nevarez at 279-234-2481 or email: joanna.nevarez@dot.ca.gov. Thank you for your prompt processing. Please return all documents to my attention. Sincerely, JoAnna Nevarez Enclosures "Provide a safe and reliable transportation network that serves all people and respects the environment." Police Department City -fArts &1nnowtlon March 7, 2023 Tiger Tree Services, Inc. 10815 Brockway St. 9 Monte, CA 91731 To Whom It May Concern: The Riverside Police Department is pleased to recommend the vendor Tiger Tree Services, Inc., for residential or commercial tree services. In October 2021. the Police Department had sixteen very tall Canary island Pines that were in dire need of thinning and pruning after 18 years of no servicing. Tiger Tree Services provided us a free consultation and gave us recommendations that would provide us with a much cleaner, healthier and safer landscape. These trees lined our rear parking area and had a lot of buildup of pine needles and overgrowth which created a fire hazard and was not visibly attractive. Tiger Tree scheduled a two day period in which they were able to safely prune and thin all of the trees in a timely manner with no damage to any of the landscape or property. They also provided extra care in their clean up and hauled away all of the tree waste and left nothing behind. Once the work was completed the tree line was impressive in that, the view was much more noticeable and attractive to look at. The most notable services from Tiger Tree Services were, they were timely/prompt, responded to all questions and concerns, provided quality services, and best of all the costs were reasonable and they were very friendly. The cost for this project was more than reasonable given the scale of the job and the amount of time they had to complete it. The Riverside Police Department will gladly retain their services in the future and recommend them for services for the community. Please feel free to call me if you have any questions regarding this vendor and their services. Thank you. Sincerely, Suzanne Sahagun Facilities Maintenance Police Program Supervisor Office: 951-353-7662 10540 Magnolia Ave., Ste B., Riverside, CA 92505 1 Phone: (951) 826-5700 q., sL. Xi Scanned with CamScanner m . r •. rf E� � -.A' Tree Care Professionals Serving Communities Who Care About Trees July 23, 2024 City of Rosemead Attn: Chris Camacho 8838 E. Valley Boulevard Rosemead, CA 91770 RE: RFP No. 2024-24 Tree Maintenance Services Due: Wednesday, July 24, 2024 at 10:30AM To whom it may concern; www.WCAINC.com Thank you for allowing West Coast Arborists, Inc. (WCA) the opportunity to submit a proposal for tree maintenance services for the City of Rosemead. WCA is a family -owned and operated company employing over 1,200 full-time employees providing various tasks to achieve one goal: serving communities who care about trees. We have reviewed, understand, and agree to the terms and conditions described in this RFP. We also hereby acknowledge that we meet the minimum requirements and responded to each of these requirements to the best of our ability. WCA's corporate values include listening to customers and employees to help improve services offered. By establishing clear goals and expectations for the organization, supporting its diverse teams, and exchanging frequent feedback from customers and employees, we are able to provide 'gold standard' tree care services. WCA's top management team has created a culture where employees become accountable for actions and results. Our Tree Care Industry Association (TCIA) company -wide accreditation is evidence of the commitment WCA has to our safety and training programs, customer satisfaction and our capacity to maintain industry standards. WCA has a 52-year track record of working for more than 350 California and Arizona municipalities as well as other various agencies. Our company has been in business since 1972 and is licensed by the California State Contractors License Board under license #366764. We have held this license in good standing since 1978. The license specializes in Class C61(Tree Service), Class C27 (Landscaping), Class C49 (Tree and Palm), and Class C31(Traffic Control). We currently employ over 95 Certified Arborists and over 155 Certified Tree workers, as recognized by the International Society of Arboriculture. WCA is also registered with the Department of Industrial Relations (DIR) for Public Works projects, our registration number is 1000000956. All work will be performed in-house; no subcontractors will be used. Our employees will operate from our Anaheim Office located at 2200 E. Via Burton, Anaheim, CA 92906. For questions related to this proposal and who has the authority to negotiate/present please contact Victor Gonzalez, V.P. Business Development, at (714) 991-1900 or at vgonzalez@wcainc.com. Gonzalo Regalado, Area Manager, will be assigned to this project should WCA be awarded a contract. He can be reached at (626) 255-7618 or Rreaalado@wcainc.com. Sincerely, Zick/Mahone President COVERLETTER ................................ ................................................................................ ........ ......... 2 TABLEOF CONTENTS.......................................................................................................................3 SECTION 1. APPROACH AND SCOPE OF WORK.........................................................................4 Scopeof Work..........................................................................................................................5 Implementation, Quality Control and Safety.......................................................................8 Technology and Information Management......................................................................15 EquipmentList........................................................................................................................18 SECTION 2. PROJECT TEAM, KEY PERSONNEL AND RESUMES...................................................20 OrganizationChart ................................................................................................................21 KeyPersonnel.........................................................................................................................22 SECTION 3. COMPANY QUALIFICATIONS...................................................................................27 CompanyExperience...........................................................................................................28 SECTION4. REFERENCES..............................................................................................................32 CustomerReferences............................................................................................................33 SECTION 5. STANDARD CITY CONTRACT AND INSURANCE REQUIREMENTS ...........................34 ComplianceStatement........................................................................................................35 Evidence of Insurance Certificate.. ..................................................................................... 36 SECTION 6. ADDENDA ACKNOWLEDGEMENT...........................................................................37 Addendums............................................................................................................................38 COSTPROPOSAL..........................................................................................................................39 Attachment K Protest Letter from Great Scott Tree Service RM VIA ELECTRONIC MAIL ONLY Noya Wang City of Rosemead Public Works Director 8838 East Valley Boulevard Rosemead, CA 91770 nwangAcityofrosemead.org VL4 ELECTRONIC MAIL ONLY August 13, 2024 VL4 ELECTRONIC MAIL ONLY Christopher Camacho City of Rosemead Public Works Manager 8838 East Valley Boulevard Rosemead, CA 91770 ccamachoa,citvofrosemead.oriz City Council Members City of Rosemead 8838 East Valley Boulevard Rosemead, CA 91770 sly(a,cityofrosemead.ore, clarkeeesc(awahoo.com, sarmenta(a cityofrosemead.com, sdane(a)citvofrosemead.ore, glow&citvofrosemead.org Dear Ms. Wang, Mr. Camacho, and Council Members, 1. Introduction On July 3, 2024, the City of Rosemead ("City") posted Request for Proposal No. 2024-24 ("RFP") for Tree Maintenance Services. The City received eight proposals on or around July 24, 2024, including one from Great Scott Tree Care ("Great Scott"). Great Scott writes to protest the award to West Coast Arborists, Inc. ("WCA"). The RFP states that the City's intent is "to award a single contract to the contractor that can best meet the requirements of the Request for Proposals document." (RFP, p. 5, § I.) As detailed further below, WCA did not meet the requirements expressly mandated by the RFP document in submitting its proposal and should be found non -responsive. In light of WCA's failure to disclose its litigation history, an award to WCA would not be in the best interests of the City. 2. WCA's Bid Failed to Comply with the RFP's Requirements and Must Be Rejected The City's RFP for Tree Maintenance Services requires complete and full disclosure of any negative history. (RFP, p. 4, § d.) Bidders were obligated to properly and fully disclose negative history within the last 5 years. (Id.) The RFP warns that failure to comply with this requirement was grounds for disqualification and rejection of the entire proposal. (Id.) 10761 Court Avenue • Stanton, California 90680. 714/826-1750 • FAX 714/826-1753 • www.gstsinc.com 1h f rswuz O / LG lrnifrvlxMvn,nv(.an/ Specifically, the RFP states: d. Negative History The Contractor shall include In its Proposal a complete disclosure of any alleged significant prior or on -going contract failures, any civil or criminal litigation or Investigation pending which involves the Contractor or in which the Contractor has been judged guilty or liable within the last five (5) years. If there is no negative history to disclose, the firm shall affirmatively state in its Proposal there is no negative history to report. Failure to comply with the terms of this provision may disqualify any proposal. The City reserves the right to reject any proposal based upon the firm's prior documented history with the City orwith any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failures to meet contract milestones or other contractual failures. RFP No.2024-24 (RFP, p• 4, § d•) Page 4 \ Indeed, the provision uses the mandatory term, "shall" meaning the disclosure is not optional, or subject to discretion or ambiguity. (M) Further, the terms of the RFP define "negative history" very broadly, including not only significant or ongoing history, but also, allegations. Critically, the RFP requires complete disclosure of any civil litigation which involves the Contractor within the last five (5) years. A. WCA Represented it Had No Negative History to Report In its proposal, WCA represented that it had "no negative history to report " (WCA Proposal, p. 35.) A screenshot is below. V west coast ae Sts. Inc Compliance Statement West Coast Alboflsts, Inc. MII corrply with ott aspects of the Agreement and Insurance requirements. We have no negative history to report. 10761 Court Avenue • Stanton, California 90680. 714/826-1750 • FAX 714/826-1753 • www.gstsinc.com However, from our review of the public record, there appears to be evidence of civil litigation involving WCA within the last five (5) years. This information was not disclosed in WCA's proposal, and thus, WCA should not be found to be the most qualified responsive bidder. B. WCA Misrepresented its Negative History as Non -Existent The following cases are either active or completed litigations within the past 5 years of WCA's proposal in Los Angeles and San Diego County alone. We have not yet looked into Orange, Riverside, San Bemadino, or other Counties. In the past 5 years, it appears WCA has been involved in 28 civil cases in Los Angeles County and 11 civil cases in San Diego County. In all 28 cases in Los Angeles, WCA was a defendant, and stood accused of liability. In those cases filed in San Diego, WCA was named as a defendant in 8 of the 11 cases which have been pending in the last 5 years. Of particular concern, 14 of the 28 Los Angeles cases involve claims of plaintiffs who collectively sued both a public entity (often cities), and WCA. In total, WCA is alleged to be partially responsible for 14 lawsuits against 11 different California cities, as detailed below, including but not limited to the City of Santa Monica, the City of Los Angeles, the City of Long Beach, the City of Lomita, the City of Torrance, the City of Bell, the City of Diamond Bar, the City of Southgate, the City of La Verne, the City of La Mirada, and the City of Rancho Palos Verdes. In Rafael Garcia vs Afzal M. Hai, Et Al., (Case No. 20STCV33096), WCA and the City of Diamond Bar were co-defendants, alleged to be liable for personal injury and/or property damage. In the case of Patrick Kerr Vs City of Long Beach, et al. (Case No. 20STCV47050), Long Beach and WCA were co-defendants, alleged to be liable for premises liability. In Debra Collins vs City of Southgate, a Public Entity (Case No. 21 STCV 12496), WCA and Southgate were co-defendants, alleged to be liable for premises liability. In Glenda Guerrero, A Minor, By and Through Her Guardian Ad Litem David Guerrero, et al. vs City Of La Verne, A Government Entity, et al. (Case No. 21 STCV31130), WCA and La Verne were co-defendants, accused of liability for personal injury and/or property damage. In the case of Sebastian Cages vs City of Santa Monica (Case No. 21 STCV39094), WCA and Santa Monica were co-defendants, accused of liability. In the case of Grace Kang vs City of Glendale, et al. (Case No. 22STCV 19210), WCA and Glendale were co-defendants, alleged to be liable for premises liability. In the case of Hannah Kohan Vs Hypergate Vr, Inc., Et Al. (Case No. 24SMCV02907), WCA was accused of premises liability, together with the City of Los Angeles, and the City of Santa Monica. The same was true in Larry Chapnick Vs City of Bell, et al. (Case No. 24NWCV01934). Finally, the same is true in Christy Andrews Vs City of Lomita (Case No. 23TRCV00029) where the plaintiff accused WCA, the City of Lomita, and the City of Torrance for personal injury and/or property damage. 10761 Court Avenue • Stanton, California 90680.714/826-1750 • FAX 714/826-1753 • www.gstsinc.com �1 A •IR6[ tiF.RCIIIC 1\C• In the case of Margaret Bock, An Individual Vs City Of La Mirada, A Public Entity (Case No. 21 STCV 12624), WCA and La Mirada were co-defendants, accused of liability for personal injury and/or property damage. There, the history details how the parties were engaged in settlement negotiations in June of 2024, which is just days before the City posted its RFP on July 3, 2024. The case history also details how the settlement was entered on July 26, 2024, just days after the City received all proposals on its RFP, demonstrating the recency of some of WCA's litigation activity. The same is true in Rubiela Arevalo Vs City of Glendale, et al. (Case No. 22STCV31102), where WCA and Glendale were co-defendants. There, WCA filed a motion for summary judgment on July 26, 2024. This filing occurred just two days after the City received proposals for its RFP. Thus, WCA cannot claim it was not aware of the significance of its litigation activities at the time it submitted its proposal. In the case of Julio Morel vs City of Rancho Palos Verdes, Et Al. (Case No. 23TRCV02944), WCA together with the City of Rancho Palos Verdes was sued for premises liability by the plaintiff. Moreover, it does not appear the City and WCA were not aligned, as Rancho Palos Verdes cross -complained against WCA. In the case of Pasadena Unified School District, A Public Entity vs West Coast Arborists Inc., Et Al. (Case No. 19BBCV00791.), a public entity sued WCA directly. In the case of The City Of Los Angeles, Acting By And Through The Los Angeles Department Of Water And Power Vs West Coast Arborists, Inc., Et Al. (Case No. 19STLCI 073 1), the Los Angeles Department of Water and Power directly sued WCA for tortious conduct. Further, in the case of Nir Hanien vs West Coast Arborists, Inc. (Case No. 24BHSC00356), WCA was found liable, and judgment was entered against it, in the amount of $8,948.58. This lawsuit took place in 2024. This case qualifies as one in which WCA was "judged guilty or liable" and for this failure to disclose alone, WCA cannot be rewarded the contract. (RFP, p. 4, § d.) These cases demonstrate WCA failed to do what the bidding instructions require. The terms of the RFP are clear. The requirement set forth in section d. uses the mandatory language "shall," leaving no room for ambiguity or confusion. (RFP, p. 4, § d.) Moreover, section d defines "negative history" broadly including "any civil or criminal litigation or investigation pending which involves the contractor" whether alleged or on -going, and also requires disclosing any litigation in which "the Contractor has been judged guilty or liable." (Id.) All significant litigation and allegations of liability within the last 5 years were required to be disclosed and were not. (Id.) This conduct demonstrates that awarding the contract to WCA would not be in the best interests of the City. 10761 Court Avenue • Stanton, California 90680.714/826-1750 • FAX 714/826-1753 • www.gstsinc.com 3. Conclusion As detailed above, it is clear that the contract should not be awarded to WCA based on the terms of the RFP. Additionally, while the RFP provides a scoring chart of up to 100 points, the Agenda Item does not provide any information as to the points received by WCA versus the other proposers or to the scoring of the other proposals. As the highest-ranking bidder with the most advantageous cost to the City and its taxpayers, Great Scott requests that the city reconsider its recommendation and also provide us with all documentation relating to the proposal scoring analysis and procedure. Sincerely, Scott ;V. quaak Scott P. Griffiths, President ISA Certified Arborist #0901 Great Scott Tree Service, Inc. Cell: (714) 514-4515 10761 Court Avenue • Stanton, California 90680. 714/826-1750 • FAX 714/826-1753 • www.gstsinc.com Attachment L WCA Responses to Protest Letter &CA *_ Tree Care Professionals Serving Communities Who Care About Trees www.WCAINC.com August 28, 2024 Mr. Christopher Camacho Public Works Manager City of Rosemead 8838 East Valley Blvd. Rosemead, CA 91770 RE: Request for Proposal No. 2024-24 ("RFP") for Tree Maintenance Services Dear Mr. Camacho, We are writing to address the letter that the City received from Great Scott Tree Service ("GSTS"). This competing vendor makes false and misleading allegations about our company's safety and work history. We are confident that our company is the best choice for your tree maintenance contract, and we would like to provide you with some facts and evidence to refute the claims made by our competitor. GSTS has alleged that WCA's proposal was non -responsive because we failed to list various lawsuits in the Negative History portion of the RFP. That section requested information regarding "significant prior or on -going contract failures" and similar litigation. The lawsuits referenced by GSTS all involved ordinary insurance claims that involved WCA by virtue of its indemnification and defense of various public agencies in which damage or injury occurred and do not present evidence of a negative history regarding WCA's operations. GSTS' interpretation of the RFP is mistaken and would render this section meaningless by the inclusion of irrelevant information. Our company has a proven track record of providing high -quality and reliable tree services to many regional cities, including the City of Rosemead. We have been in business for over 50 years, and we have earned the trust and satisfaction of our city clients. We have received numerous commendations and awards for our excellence, safety, and professionalism, and we have maintained a long-term partnership with Rosemead for the past 24 years. WCA has a strong commitment to safety and risk management. We follow industry standards and best practices for tree care and use the most advanced equipment and technology to ensure the safety of our workers and the public. We also have a comprehensive training and certification program for our staff and conduct regular inspections and audits of our work sites. We have a low accident and injury rate and a robust insurance policy that covers any potential liabilities. Page 1 of 2 Tree Care Professionals Serving Communities Who Care About Trees www.WCAINC.com Rosemead — RFP Tree Maintenance Services Page 2 of 2 Our company is not responsible for the lawsuits that our competitor mentions in their letter. These lawsuits are mostly related to motor vehicle accidents, tree limb failures and/or trip and fall claims made by the public, which are beyond our control and scope of work. As a contractor, we are bound by our agreements to indemnify and defend our client cities against these claims, but that does not mean we are at fault or negligent. In fact, most of these claims are frivolous or unsubstantiated, and we have successfully defended ourselves and our clients in court. We have also cooperated with the cityto implement preventive measures and public education campaigns to reduce the risk of these incidents. Contrary to GSTS's claims, we are a reputable and trustworthy tree contractor that cities can rely on, as demonstrated by the very examples GSTS provided in their letter. In conclusion, we believe our company is the best option for your tree maintenance contract and hope you will not be swayed by our competitor's baseless and malicious accusations. We value our relationship with your city and look forward to continuing to serve you with excellence and integrity. Please do not hesitate to contact us with any questions or concerns. Sincerely, Patrick Mahoney President NA4CArV Tree Care Professionals Serving Communities Who Care About Trees www.WCAINC.com Here are the case summaries and current statuses for legal cases involving West Coast Arborists, Inc. 1) Pasadena Unified School District vs West Coast Arborists Inc., Et Al. (Case No. 19BBCV00791): A lawsuit was filed on 03/09/2018 involving West Coast Arborists, Inc. (WCA), the City of Pasadena, Pasadena Unified School District (PUSD), Linda Vista Children's Center, and Merchants Landscape Services. The case arose after a 2-year-old child was injured by a falling limb at a playground. It was unclear why WCA was named in the plaintiffs' complaints, as Merchants Landscape had a contract with the City to maintain the landscaping, including the trees, in the park where the incident occurred. The trees involved in the incident were on property owned by the City of Pasadena, and WCA had no responsibilityto maintain, inspect, ortrim them. PUSD served a cross -complaint against WCA for indemnity and defense, arguing that WCA owed them these obligations due to an insurance policy that named PUSD as an additional insured. WCA denied this claim. Settlement amounts in the case were as follows: the City of Pasadena settled for $2.5 million, Linda Vista Child Care settled for $2 million, Merchants Landscape settled for $2.5 million, PUSD settled for over $1 million, and WCA settled for $5,000. A motion for summary judgment (MSJ) was granted in the main lawsuit, resulting in WCA's dismissal. PUSD subsequently dropped its lawsuit against WCA for breach of contract and indemnification. WCA was awarded $66,000 in recoverable attorney fees from PUSD because PUSD refused to admit in a Request for Admission thatthere was no contract between PUSD and WCA. 2) City of Los Angeles, Acting By and through the Los Angeles Department of Water and Power vs. West Coast Arborists, Inc., Et Al. (Case No.19STLC10731): On 11/23/16, a West Coast Arborists, Inc. (WCA) employee backed into a light pole while leavingthe yard to respond to a tree -related emergency. It was initially believed that Southern California Edison (SCE) had made the necessary repairs to the pole. WCA made multiple attempts to obtain an invoice from SCE for the payment. However, more than three years later, on 12/16/19, WCA received a claim from the Los Angeles Department of Water and Power (LA DWP) for the repairs they had completed to the light pole. On 1/13/20, WCA settled the claim with LA DWP for $10,309. Attachment M City Response to Great Scott Tree Service MAYOR: STEVENLY MAYOR PRO TEM: MANGARET CLAM COUNCIL MEMBERS: SANDRA ARM1E;NTA SEAN DANG PGLLY Low September 5, 2024 VIA ELECTRONIC MAIL ONLY Dear Mr. Griffiths: City of Rgsemead 8838 E. VALLEY BOULEVARD ROSEMEAD, CALIFORNIA 91770 TELEPHONE (626) 569-2100 FAX (626) 569-2303 The City received Great Scott Tree Service, Inc.'s (GSTS) letter dated August 13, 2024. In that letter you indicated that West Coast Arborists ("WCA") Proposal should be rejected because WCA stated in its Proposal that they had no negative history to report. Your letter then listed several cases involving WCA. Your letter was provided to WCA for its review and response. WCA noted that the cases were general liability matters such as property or premises liability related to for example, tree branches falling, and they did not consider those within the scope of required disclosures as they were not items related to significant prior or on -going contract failures. Your letter and WCA's letters are attached to this email. City staff have reviewed your letter and the responses by WCA as well as undertaken its own analysis. As detailed below, City staff will not be changing its recommendation to the City Council to award the contract to WCA for the following reasons: 1. City staff does not view the cases listed as being of the nature that are significant prior or ongoing contract failures that should he listed. Some of the matters resulted in liability as noted, but again, were not related to contract failures, therefore WCA's statement that it had no negative history to report is appropriate. 2. Even if as is stated in your letter some cases should have been listed, the Negative History section provides that: "Failure to comply with the terms of this provision may disqualify the proposal." This information is not a mandatory provision. Therefore, not listing cases does not make WCA's Proposal non -responsive or require that it be rejected as your letter suggests as it is not a mandatory element of the RFP. Also, for informational purpose only, GSTS's Proposal makes no reference or statement at all on negative history as requested in the RFP. 3. Although staff does not agree that any cases were required to be listed under Negative History, for the sake of argument only, to the extent that WCA should have responded with cases, does not require the City to determine the Proposal must be rejected. This matter falls under Section J of the City's Reservation of Rights which provides in relevant part: "City reserves the right to determine, in its sole discretion, whether any aspect of a Proposal satisfactorily meets the criteria established in the RFP and the right to seek clarification or additional information from any Contractor submitting a Proposal." City staff does not consider the listing of any cases noted to be of the nature that renders the Proposal unsatisfactory. City staff determines that the Proposal did satisfactorily meet the criteria of the RFP. 4. Last, the RFP under Section J provides that the City reserves the right to waive any informality or irregularity in a Proposal. Assuming again for the sake of your argument, that items should have been reported, City staff considers WCA's determination that it did not have any negative history to report, as an item that can be waived. For each and all the reasons discussed in this letter, City staff considers WCA's proposal satisfactory and based on the RFP review factors, WCA is the highest reviewed proposer. Staff will therefore be recommending that the Council award the contract to WCA. You may attend the City Council meeting and address the City Council on this item on September loth at 7 pm. Rosemead City Hall is located at 8838 E. Valley Blvd. Rosemead. If you would like any written item included in the agenda, that would need to be provided to the City Clerk at ehemandez cni citvofrosemead.ore before Thursday, September 5 at 2 pm. If you have any questions, please feel free to contact Albert Leung at aleungAcityofrosemead.org. Sincerely, ogry.w..e eyue.�uo.s off uus. ew.+e�mrw�a..�re.eaa, Albert Leung oa.: zoza oaos osaexiorm Albert Leung Acting Public Works Director Attachment A — Protest Letter from Great Scott Tree Service Attachment B — WCA Responses to Protest Letter Attachment N Objection Letter from Terry Noriega M A R A N D August 12, 2024 City Council of Rosemead 8838 Valley Blvd Rosemead, Ca 91770 Phone 626-569-2100 1 P O S A C A P E S I N C RE: 4B — Award of Tree Maintenance Services To West Coast Arborist Dear City Council, I am requesting the City of Rosemead reconsider their award of the municipal tree trimming contract to West Coast Arborists, and award the project to Mariposa Landscapes, Inc. I am the owner of Mariposa Landscapes, Inc., a competitive bidder for this project. I was born and raised in the city of Rosemead, and I am currently a property owner in the city (4307 Ivar Ave, Rosemead, Ca 91770). 1 graduated from Rosemead High School in 1973. The Noriega family has a long history with Rosemead. Our 4310 Ivar Street home was purchased by my parents in 1938. My company Mariposa Landscapes, Inc. has been incorporated in the State of California and has been doing business since January 26, 1981 (43 years). We hold C-27 landscaping, A- general engineering, D-49 tree service and C-31 licensing. Mariposa is a San Gabriel Valley company; Rooted in Rosemead. West Coast Arborist's price is the seventh highest of eight companies who submitted pricing with no added value in quality of services. Mariposa submitted a bid on this project, and we are 5th highest in pricing of the 8 bids submitted. I understand that perhaps Mariposa's pricing is not the cheapest for the City of Rosemead. However, I am asking that the pricing, the proven history of quality performance, GPS mapping systems, and the professional expertise of three of the lowest priced bidders not be overlooked. Your staffs recommendation ignores factors than pure dollar amounts. Based on the unit prices provided by all contractors and anticipating that approximately 2057 trees will be pruned throughout the year. The City of Rosemead will excessively spend more qlaTEL 800 • 794 • 9458 • FAx 626 • 960 • 8477 • www.mariposa-ca.com 6232 SANTOS DIAZ ST., IRWINDALE, CA 91702 • CA CONTRACTOR'S LIC # 592268 A, C-27, 0-49 Our Core Values — Safety • Teamwork • Quality • Integrity than $55,000.00 per the 3-year term, if you award to West Coast Arborists over Mariposa Landscapes, Inc. and will over -spend $89,000.00 if the City awards to WCA over Great Scott. I can assure you that Mariposa will provide you better quality of work, superior service, equal GPS mapping and well more than $55,000.00 in other related services over the term of this contract. By considering West Coast Arborists award of this contract, you are removing the competitive process and quantifying the intangibles, that drives good business. This report does not recognize equally qualified companies with better pricing. Respectfully submitted,, Terry=orieg—President Mariposa Landscapes, Inc. Terry@mariposa-ca.com 626-945-1274 cell (626) 960-8477 fax 4V Our Core Values — Safety • Teamwork • Quality • Integrity Attachment O City Response to Terry Noriega MAYOR: STEVEN LY MAYOR PRO TEM: MA GA ETCLA COUNCIL MEMBERS: SAMD AWEWA SEAN DANG Pou v Low September 5, 2024 VIA ELECTRONIC MAIL ONLY Dear Mr. Noriega, City of lgsemead 8838 E. VALLEY BOULEVARD ROSEMEAD, CALIFORNIA 91770 TELEPHONE (626) 569-2100 FAX (626) 569-2303 The City received your letter dated August 12, 2024, regarding staff s recommendation to award the agreement for Tree Maintenance Services to West Coast Arborists ("WCA"). City staff has reviewed your letter. Your letter discusses issues related to pricing and that WCA is not the lowest priced proposer but one of the higher priced proposers, and that Mariposa, although not the lowest price, is one of the lower priced proposers. Although that may be accurate, this service is not a public works project, and the award of a contract is not made based solely on the lowest responsive bidder's price. Instead, the selection is based on the metrics provided in the City's RFP. Based on those metrics, WCA was the highest reviewed proposer, therefore City staff will be recommending the service agreement be awarded to WCA. You may attend the City Council meeting and address the City Council on this item on September 10th at 7 pm. Rosemead City Hall is located at 8838 E. Valley Blvd. Rosemead. If you would like any written item included in the agenda, that would need to be provided to the City Clerk at ehemandeza.citvofrosemead.org before Thursday, September 5 at 2 pm. If you have any questions, please contact Albert Leung at aleung_ggitvofrosemead.org. Sincerely, �� �,,a— Albert Leung o-�,��X.b M. Albert Leung Acting Public Works Director Attachment P Public Comment from Karlo Gaspar From: karlo Gaspar Sent: Sunday, August 25, 2024 8:54 PM To: Public Comment <publiccomment@cityofrosemead.org> Subject: I Object to Item 4B — Award of tree maintenance services to West Coast Arborists, Inc. [External Email] - Use caution when opening links or attachments. Dear Honorable Mayor and Members of the City Council, I, Karlo Gaspar, property owner of 7620-7622, E. Emerson Place, Rosemead, CA 91770, strongly object to the Public Works Department's recommendation to award the tree trimming services contract to West Coast Arborists, Inc. There are several local companies that submitted proposals that have a wealth of experience performing tree trimming services for municipalities much larger than the City of Rosemead. These other companies provided far better pricing than West Coast Arborist's proposal and they have proven track records indicating they are very capable to do the work. The Public Works staff's analysis defies the competitive process and leaves us property owners paying in excess of market rates. Do not approve this contract, as by doing so, you will eliminate the ability of the taxpayers of this community to realize better value. This will chase away the competition and leave us in the hands of a company that will name their price and monopolize the market. We deserve better! Sincerely, Karlo Gaspar, Property Owner 7620-7622 E. Emerson Place Rosemead, CA 91770 Attachment Q Public Comment from United Pacific From: Albert Leuno To: Eric Franklin Cc: Encka Hernandez; Danielle Gard Subject: RE: TREE MAINTENANCE SERVICES —AWARD OF CONTRACT TO WEST COAST ARBORISTS INC Date: Tuesday, September 24, 2024 2:28:33 PM Attachments: imaae001.ono imaae002.pna imaae004.Dna Mr. Franklin, We have received your request and is working on the requested information. Please note that this item is scheduled to go in front of City Council on October 8, 2024. Bid proposals for this agenda item will be included in the agenda package that will be posted by Oct. 3, 2024. Best, Albert Leung, PE Acting Public Works Director 8838 E. Valley Blvd. Rosemead, CA 91770 Office: (626) 569-2154 MUM From: Eric Franklin <eric@unitedpac.com> Sent: Friday, September 20, 2024 7:13 PM To: Albert Leung <aleung@cityofrosemead.org> Subject: RE: TREE MAINTENANCE SERVICES— AWARD OF CONTRACT TO WEST COAST ARBORISTS INC [External Email] - Use caution when opening links or attachments. Albert, RE: TREE MAINTENANCE SERVICES— AWARD OF CONTRACT TO WEST COAST ARBORISTS INC Hello, I want to see a full disclosure on the prices submitted by each contractor on this bid. I watched the recent city council meeting, and I have many concerns regarding the award of this contract. Can you provide me copies of the prices submitted by each of the other bidders, to my email? Staff should have submitted this information to the city council along with the public, for public comment. I have the following concerns, if United Pacific Services, was the lowest bidder by price, then United Pacific Services should be awarded the contract. If not, we will file a protest to any bidder the city selects to award this contract to at any future council meeting. When you have several qualified companies submitting bids on an RFP, the top 3 or 4 bidders by score should be considered qualified, then staff recommendation should be to go with the lowest bidder between the top 3 or 4, plain and simple. It doesn't matter, if an owner has property in the city or went to high school in the City of Rosemead. For example, WCA has used this argument in the past with his home town of Tustin. Great Scott has also done this in his home town of Stanton. Where is this written in the state public contracting code? If the City wants to give a preference to a local bidder in the city, then re -bid the contract and offer a 5% bid preference to a local company and go by the lowest qualified bidder. Sincerely, Eric Franklin Executive Vice President United Pacific Services, Inc. 562-254-0746 CELL 562-691-8839 FAX ri t7a mit doac.com www.UNITEDPAC.com Attachment R Great Scott Tree Services Response to Protest Letter Response September 5, 2024 To: Albert Leung, Acting Public Works Director City of Rosemead 8838 E. Valley Blvd. Rosemead, CA 91770 Subject: Response to Protest Letter Decision — RFP 2024-24 Dear Mr. Leung, Thank you for your letter dated September 5, 2024, and for providing an opportunity to review the City's decision regarding my protest of West Coast Arborists' (WCA) proposal. I appreciate the time City staff has taken to analyze my concerns and the transparency in the process. While I recognize the City's determination, I must express my continued concern over the omission of key litigation cases in WCA's proposal. While the City has characterized these cases as general liability issues and not related to significant contract failures, it is important to note that several of these cases involve claims where WCA's work was with public entities, including multiple cities, resulted in litigation. This is relevant because the City should be aware of lawsuits involving contractors before they are hired. I would respectfully argue that WCA's decision not to disclose any litigation which involved public entities and co-defendants in multiple cities raises valid questions regarding its operational performance and should be part of a comprehensive evaluation. This type of information must have also been important to the City by the fact that the RFP asked for complete disclosure. Without WCA disclosing any litigation, the City was put in a position of not even knowing the pending lawsuits and WCA's related involvement in the claims. Moreover, WCA's response tacitly admits that not all of the lawsuits were frivolous. The word "most" is doing a lot of work in WCA's response (see below). In our preliminary search we had found 39 lawsuits in Los Angeles and San Diego Counties. Therefore, if 20 were frivolous / unsubstantiated as WCA claims (most of the 39), by logic, would then mean 19 were not. fall claims made bythe public, which are beyond our control and scope of work. As a contractor, we are bound by our agreements to indemnity and defend our client cities against these claims, but that does not mean we are at fault or negligent. in fact, most of these claims are frivolous or unsubstantiated, and we have successfully defended ourselves and our clients in court. We have also cooperated with the city to implement preventive measures and public education campaigns to reduce the risk of these incidents. Contrary to GSTS's claims, we are a reputable and trustworthy tree contractor that cities can rely on, as demonstrated by the very examples GSTS provided in their letter 10761 Court Avenue • Stanton, California 90680.714/826-1750 • FAX 714/826-1753 • www.gstsinc.com It should also be noted that WCA's response included only a summary for 2 of the cases, so I do not know if there is a complete version of WCA's response that I did not receive. Further, I would hope the City performed an independent investigation into each of the lawsuits as part of its due diligence and not simply rely on WCA's statements. In addition to the concerns we raised regarding WCA's disclosure of negative history, our protest also questioned the City's scoring analysis and procedures. Specifically, the Agenda provided no information on how the City determined WCA to be the highest -ranked proposer. Please refer to Section 3 of our protest letter, which states: "Additionally, while the RFP provides a scoring chart of up to 100 points, the Agenda Item does not provide any information as to the points received by WCA versus the other proposers or to the scoring of the other proposals. As the highest- ranking bidder with the most advantageous cost to the City and its taxpayers, Great Scott requests that the City reconsider its recommendation and also provide us with all documentation relating to the proposal scoring analysis and procedure." The Evaluation Process & Contractor Selection Methodology outlined the following factors, yet there was no detailed evaluation included in the Staff Report. Did members of the City staff and/or public conduct a review of the top-ranking proposals? The criteria were as follows: • Completeness of the RFP and compliance with the required format — 25 Points • Project understanding and approach — 15 Points • Experience and qualifications of personnel and firm — 30 Points • Experience in the local area and project requirements — 20 Points • Quality of goods and support facilities — 10 Points Furthermore, in my 25 years of experience bidding on City contracts across Los Angeles and surrounding counties, this is the first RFP I have encountered that does not include pricing as an evaluation factor. Based on three years of invoicing data obtained through Public Records, I estimate that the City will spend approximately $85,000 more with WCA over the term of the contract compared to Great Scott Tree Service. I am concerned that the City's procurement process does not seem to account for the cost or possible savings to taxpayers. I respectfully request that the City reconsider its recommendation to award the contract to WCA in light of these factors: • Great Scott is a top-ranking bidder offering the best pricing and value for the City's taxpayers. • The City should provide documentation relating to the proposal scoring, and pricing should be included as part of the evaluation process. Thank you again for your attention to these concerns. I hope the City will take this into serious consideration when making its final decision. Should you require any additional information from me prior to the meeting, please feel free to contact me at (714) 514-4515. Sincerely, Seo& P Scott P. Griffiths, President Great Scott Tree Service, Inc. 10761 Court Avenue • Stanton, California 90680.714/826-1750 • FAX 714/826-1753 • www.gstsinc.com Attachment S Offer to Negotiate from West Coast Arborists N&CA& Tree Care Professionals Serving Communities Who Care About Trees www.WCAINC.com October 15, 2024 City of Rosemead ATTN. Chris Camacho, Public Works Manager 8838 E. Valley Blvd. Rosemead, CA 91770 Subject: RFP No. 2024-24 - Tree Maintenance Services Proposal Dear Mr. Camacho, We hope this letter finds you well. Our firm acknowledges the City's provisions under the "Negotiation" section located on pages 5 and 6 of the City of Rosemead's Request for Proposal for Tree Maintenance Services, which states that the City reserves the right to hold discussions and/or negotiations in a fair and impartial manner with the highest -ranked contractor. As the top -ranked firm for the tree maintenance contract, we are pleased to express our willingness to negotiate the proposal rates in good faith. We believe our attached offer, particularly concerning the "Grid Pruning" line items, presents significant financial benefits for the City. Our proposal includes a 21.2% rate reduction for the 4-year Grid Pruning Option and an 11.9% reduction forthe 3-year Grid Pruning Option. These adjustments are designed to offer the City exceptional value while maintaining the high -quality service you expect. We look forward to discussing this proposal further and reaching an agreement that best serves the City's needs. Please feel free to contact me at your convenience to schedule a meeting or further discussions. Sincerely, Victor Gonzalez Vice President -Business Development EXHIBIT C COST PROPOSAL COST PROPOSAL RFP. NO 2024-24 COST PROPOSAL The undersigned proposes to furnish all materials, supplies, equipment and/or services set forth herein, subject to all conditions outlined in the RFP, at prices indicated below. All applicable services include cleanup and disposal. *All prices are negotiable. Tree Priming (by Grid) Price per tree to Prune by Grid (4 Year Tree Grid Pruning Option) $ 74.00 Grid tree pruning is based on tree pruning in pre -designed districts, or grids on a set cycle and includes all trees (small, medium and large -sized.) Trees are not excluded from the Grid. Price per tree to Prune by Grid (3 Year Tree Grid Pruning Option) $ 74.00 Grid tree pruning is based on tree pruning in pre -designed districts, or grids on a set cycle and includes all trees (small, medium and large -sized.) Trees are not excluded from the Grid. Tree Prunine (bv Block Price per tree to Prune by Block $ 194.00 Block tree pruning consists of pruning trees along a block segment or "run" as designated by the City. This is different from "Grid Priming" where all trees are prune (small, medium and large -sized) within a grid or district. Aesthetic or Service Request Pruning 0" - 6" Diameter Standard Height $ 55.00 T' - 12" Diameter Standard Height $ 100.00 13" - 18" Diameter Standard Height $ 165.00 19" - 24" Diameter Standard Height $ 225.00 25" - 30" Diameter Standard Height $ 285.00 31" - 36" Diameter Standard Height $ 325.00 36"+ Diameter Standard Height $ 325.00 Crown Raise/Clearance Prune Hardwood tree 0" - 6" Diameter Standard Height $ 45.00 7" - 12" Diameter Standard Height $ 45.00 13" - 18" Diameter Standard Height $ 90.00 19" - 24" Diameter Standard Height $ 90.00 25" - 30" Diameter Standard Height $ 120.00 31" - 36" Diameter Standard Height $ 120.00 36"+ Diameter Standard Height $ 120.00 Palm Tree Trimming: Prune Date Palm (Phoenix spp.) $ 285.00 Clean Trunk for Date Pahn (Phoenix spp.) per linear foot $ 30.00 Prune Fan Palm (Washingtonia spp.) $ 84.00 COST PROPOSAL RFP. NO 2024-24 Clean Trunk for Fan Palm (Washingtonia spp.) per linear foot $ 19.00 Prune all other Palm Species $ 84.00 Tree Removal — (per inch) Tree & Stump removal per dia. inch 0-24" dbh $ 47.00 Tree & Stump removal per dia. inch over 25" dbh $ 47.00 Stump grinding per stump diameter inch at grade $ 19.00 Tree Planting — (ner tree) Tree planting includes tree, stakes, ties, and labor. 15-gallon tree $ 250.00 24-inch box tree $ 450.00 36-inch box tree $ 1,250.00 Tree Watering (per hour) Watering of young trees includes water truck & operator -per hour $ 104.00 Milling Cost — (per board foot) Milling Lumber per Board Foot $ 24.00 Root Pruning — (ner linear foot) Per foot of roots pruned $ 24.00 Root Barrier Installation — (per linear foot) Per foot of root barrier installed $ 24.00 General Labor Rates — (per man hour) 3-man crew with equipment $ 104.00 Day Rate Service Crew - (per man hour) Boom truck per eight (8) hour day to include a chip body, low decibel chipper, I Sr. Tree Trimmer, I Trimmer & 1 Ground person $ 2,496.00 Specialty Equipment Hourly Rate — (per hour) Crane $ 208.00 95-foot aerial tower $ 156.00 Loader or Bobcat $ 104.00 Emergency Services — (per hour) Emergency response services per man hour: During normal business hours (Mon -Fri 7am to 4pm) $ 134.00 After hours, weekends &/or holidays $ 134.00 General Arborists Services — (per hoar) Unit Price in Figures Written Arborist Reports $ 170.00 COST PROPOSAL RFP. NO 2024-24 Resitograph testing $ 170.00 Ground Penetrating Radar $ 170.00 Air spade Services $ 170.00 Fumigation Services $ 170.00 Fertilization Services $ 170.00 Level 1, 2 and 3 Risk Assessments $ 170.00 Soil Testing / Soil enhancements $ 170.00 Citywide tree risk survey (Per Tree) $ 5.00 GPS Tree Inventory —(per 1000 tree sites) Cost per 1000 tree sites collected including vacant sites $ 3,000.00 PLANT HEALTH CARE SERVICES Tree Canopy Spraying from ground level per diameter inch $ 8.00 Tree Canopy Spraying from aerial tower per diameter inch $ 8.00 Description: Foliar hydraulic spraying of recommended material.) Insecticide or Fungicide Trunk Banding per diameter inch $ 8.00 Description: Trunk spray of recommended material. PGR Trunk Banding per diameter inch $ 8.00 Description: Trunk spray of recommended material to regulate plant growth. Insecticide or PGR Soil Application (Cambistat) per diameter inch $ 8.00 Description: Recommended insecticide soil injection or drench material to regulate plant growth. Insecticide or Fungicide Soil Application per diameter inch $ 8.00 Description: Soil applied drench of recommended material. Soil Injection Fertilization per diameter inch $ 8.00 Description: Soil applied injection of recommended material. Soil Drenching Fertilization per diameter inch $ 8.00 Description: Soil application of recommended material Trunk Injection (Insecticide/Miticide) per diameter inch $ 9.00 Description: Trunk injected recommended material Trunk Injection (Fungicide) per diameter inch $ 9.00 Description: Trunk injected recommended material. Trunk Injection (Insecticide & Fungicide Combo) per diameter inch $ 10.00 Description: Combination of one-time trunk injection of two recommended materials. Avermectin Class Insecticide Injection per diameter inch $ 11.00 Description: Recommended trunk injection of Emamectin benzoate active ingredient. COOPERATIVE PURCHASING It is intended that other public agencies (i.e., city, county, school district, special district, public authority, public agency, and other political sub -division of the State of California) and/or other City departments shall have the option to participate in any agreement created because of this Request for Proposal with the same terms and conditions as to the price of the product and/or service. The City shall incur no financial responsibility in connection with a purchase order from another public agency. Any public agency that "piggy- backs" on any negotiated contract between the City and Contractor shall accept sole responsibility for negotiating, placing orders, and making payment to Contractor. The Contractor may or may not agree to the cooperative purchasing clause. It is understood that not all terms, conditions, or scope of work from one agency contract for tree maintenance may not be fully acceptable to another agency. Agencies may modify specific items for the purpose of making the agreement acceptable and agreeable.