CC - Item 6A - Personnel Handbook Distribution VerificationE M F
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ROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: OLIVER CHI, CITY MANAGER & .C-t%~
DATE: JANUARY 22. 2008
SUBJECT: PERSONNEL HANDBOOK DISTRIBUTION VERIFICATION
SUMMARY
At our January 8, 2008 meeting, the City Council discussed the distribution of the
Personnel Handbook. After the meeting Councilmember Taylor requested copies of all
the signed forms that employees fill out upon receiving the Personnel Handbook.
Staff Recommendation
Staff recommends that the City Council provide direction regarding the distribution and
receipt verification of the Personnel Handbook.
ANALYSIS
When an employee is hired, they are provided with numerous forms and documents
related to their employment with the City. The Personnel Handbook is one of the
documents provided and each employee is required to sign a form acknowledging that
they have received a copy of the Handbook. The signed form is kept in the employee's
personnel file.
The City's Human Resources staff is currently conducting a complete audit of the
personnel files of all current employees to ensure that all of the required paperwork is
included. The Personnel Handbook acknowledgement form is one of the items being
verified. Staff estimates that it will take a couple months to complete the audit of all
documents.
LEGAL REVIEW
The City Attorney has reviewed Councilmember Taylor's request and provided
recommendation that these forms were considered part of the confidential personnel file
and should not be copied and distributed.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
APPROVED FOR CITY COUNCIL AGENDA: 0' ITEM NUMBER: