Loading...
CC - Item 4K - Financial Assistance to Rosemead Youth Association0 • ROSEMEAD CITY COUNCIL STAFF REPORT TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: OLIVER CHI, CITY MANAGER DATE: JANUARY 8, 2008 SUBJECT: APPROPRIATION OF FUNDS FOR CONTRACTED PROJECT MANAGEMENT SERVICES AND FOR FINANCIAL ASSISTANCE TO THE ROSEMEAD YOUTH ASSOCIATION SUMMARY At the December 11, 2007 City Council meeting the City Council approved a master agreement and project/construction management services agreement with the Del Terra Group. Included in the agenda item was an increase in appropriations not to exceed $149,820. Also, at the same meeting, the Rosemead Youth Association (RYA) requested financial aid to assist with payment of an IRS levy and daily operating costs. Councilmember Taylor recommended contributing $15,000 to restore normal operations and the City Council approved the contribution. Since neither of the above items was included in the FY 2007-08 budget an appropriation amendment is needed. STAFF RECOMMENDATION Staff recommends that the City Council approve an appropriation addition of $149,820 in the General Fund, Capital Improvement account (4760-4905-P74601) for contracted project management services and an increase of $15,000 in the Community Promotions, Community Contributions account (4200-6320-Fund01) for assistance to the Rosemead Youth Association. ANALYSIS In accordance with sound budgeting practices an appropriation must be approved by the City Council before spending can take place. Therefore, to fulfill Council's commitment to contribute $15,000 to the RYA, and 149,820 for project management services the budget must be amended by appropriating $15,000 to the Community Contributions account and $149,820 to the Capital Improvement account and reducing the General Fund's fund balance by $164,820. PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Submitted by: Steven Brisco Finance Director APPROVED FOR CITY COUNCIL AGENDA: O 1 of 1 RESOLUTION NO. 2008-03 A RESOLUTION OF THE ROSEMEAD CITY COUNCIL APPROPRIATING $15,000 IN THE COMMUNITY PROMOTIONS DIVISION, COMMUNITY CONTRIBUTIONS OBJECT OF THE GENERAL FUND AND $149,820 IN THE CAPITAL IMPROVEMENTS DIVISION, CONSTRUCTION OBJECT OF THE GENERAL FUND WHEREAS, the Rosemead Youth Association (RYA) requested financial assistance, and WHEREAS, the City Council members approved a $15,000 Community Contribution to be used for payment of an IRS tax levy as well as for daily operations, and WHEREAS, the City Council approved an agreement with the Del Terra Group for project/construction services at a cost not to exceed $149,820, and WHEREAS, the budget does not include appropriations for financial assistance to RYA or for project/construction services, and WHEREAS, the City Council wishes to appropriate $15,000 in the Community Contributions object of the Community Promotions Division in the General Fund (4200- 6320-01) as well as $149,820 in the Construction object of the Capital Improvement Division in the General Fund (4760-4905-P74601) using unreserved, undesignated fund balance as the source of funds NOW THEREFORE, there is hereby appropriated to the Community Contributions object in the Community Promotions Division of the General Fund (4200-6320-Fund01) $15,000 and $149,820 to the Construction object in the Capital Improvement Division of the General Fund (4760-4905-P74601). The additional appropriation is made a part of the approved FY2007-08 budget as though it were a part of the initial approved budget fully set forth and the City Manager is authorized and empowered to expend such sum for the purpose of such account, but with no expenditure by any office or department for any item within an account shall exceed the amount budgeted therefore without prior written approval of the City Manager. PASSED, APPROVED and ADOPTED this 8th day of January, 2008. (Mayor) ATTEST: City Clerk Page 1 of 1