CC - Agenda 02-12-08•
Public Comment from the
Audience
• If you wish to address the City Council,
please complete a Speaker Request
Card, as it must be handed to the City
Clerk before the start of the meeting.
• The City Council will hear public
comments on matters not listed on the
agenda during the Public Comments
from the Audience period.
• Opportunity to address the City Council
(on non-agenda items) is limited to 3
minutes per speaker.
• The City Council will hear public
comments on items listed on the agenda
during discussion of the matter and prior
to a vote.
Rosemead
City Council
AGENDA
February 12, 2008
Brown Act
Pursuant to provisions of the Brown Act, no
action may be taken on a matter unless it is
listed on the agenda, or unless certain
emergency or special circumstances exist
The City Council may direct staff to
investigate and/or schedule certain matters
for consideration at a future City Council
meeting.
Rules of Decorum
Persons attending the meeting shall observe
rules of propriety, decorum, good conduct,
and refrain from impertinent or slanderous
remarks. Violation of this rule shall result in
such persons being barred from further
audience before the governing body.
Pursuant to Gov. Code Sect. 54954.3(c), any
person who engages in unlawful interference
shall be removed from chambers.
Americans with Disabilities Act
In compliance with the ADA, if you need
special assistance to participate in this
meeting, please contact the City Clerk's office
at least 48 hours prior to the meeting to allow
the City to make reasonable arrangements to
ensure accessibility to the meeting or service.
This agenda was posted 72 hours in advance
of the meeting at the City Hall, 8838 E. Valley
Boulevard, Rosemead; the L.A. County
Library, Rosemead Branch, 8800 E. Valley
Boulevard, Rosemead; and other locations
pursuant to RMC Sec, 1.08.020
7:00 PM
City Hall Council Chambers
8838 E. Valley Boulevard, Rosemead. Califomia 91770
John Tran, Mayor
John Nunez, Mayor Pro Tern
Margaret Clark, Councilmember
Polly Low, Councilmember
Gary Taylor, Councilmember
ROSEMEAD CITY COUNCIRGENDA February 12, 2008
• • CALL TO ORDER - 7:00 PM
• PLEDGE OF ALLEGIANCE - Councilmember Low
• INVOCATION - Councilmember Taylor
• ROLL CALL - Councilmembers Clark, Low, Taylor, Mayor Pro Tern Nunez, Mayor Tran
1. PRESENTATION
• San Gabriel High School Matadors Girl's Volleyball Team
2. PUBLIC HEARING
A. Public Hearing on the Fiscal Year 2008.09 Annual Action Plan
The City of Rosemead is a federal entitlement grant recipient of Community Development
Block Grant and HOME Investment Partnership funds from the U.S. Department of
Housing and Urban Development (HUD). As part of the process to receive funding, the
City must undertake development of a Consolidated Plan and Annual Action Plan. It is
called a Consolidated Plan because it consolidates the application process for HUD's four
(4) entitlement grants into one consolidated plan and application. The four grants are:
Community Development Block Grant (CDBG), HOME Investment Partnership Program
(HOME), Housing Opportunities for Persons with AIDS (HOPWA), and Emergency Shelter
• Grant (ESG). All four grants are driven by an entitlement formula process set by the
federal government. The City is eligible to participate in two (2) of these programs: CDBG
and HOME.
As part of the requirements of the federal Consolidated Plan process, the City is required
to hold a public hearing regarding the projected use of funds prior to adoption of its
Consolidated Plan and Annual Action Plan. In order to receive the FY 2008-09 allocations,
the City must comply with the following requirements of the Consolidated Plan final rule
regarding pre-submission requirements:
Fulfill citizen participation requirements by conducting a public hearing to
receive citizen input regarding annual funding needs;
Publish a draft Plan and Annual Action Plan for a 30-day comment period
in order to receive citizen input regarding the final document; and
Conduct a public hearing adopting the final Plan and the Annual Action
Plan.
The Annual Action Plan is a part of the Consolidated Plan, which takes all HUD
requirements regarding planning, needs analysis, reporting, budgeting, citizen participation
and certifications and incorporates them into one process. The full Consolidated Plan
must be completed once every five (5) years and the Annual Action Plan must be
completed annually.
•
Page 2 of 6
0 ROSEMEAD CITY COUNCIRGENDA February 12, 2008
• Recommendation: That the City Council conduct a public hearing and take public
testimony on the Annual Action Plan covering the period July 1, 2006 - June 30, 2007. No
City Council action necessary.
3. PUBLIC COMMENT FROM THE AUDIENCE
4. CONSENT CALENDAR
A. Minutes
November 20, 2007 - Special Meeting
January 8, 2008 - Regular Meeting
B. Resolution No. 2008-14 Claims and Demands
Recommendation: Adopt Resolution No. 2008 -14, for payment of City expenditures in
the amount of $2,051,909.43 numbered 59007 through 59062 and 61527 through 61725.
Authorization to Attend League of California Cities 2008 Planners Institute and Mini
Expo - March 26-28, 2008
• The League of California Cities 2008 Planners Institute and Mini Expo, set to take place
March 26-28, 2008.
Recommendation: That the City Council authorize the attendance of any Planning
Commission, City Planner, and staff designee.
D. Approval of Agreement with J.A. Blash Shows, Inc. for Amusement Rides and Game
Booths for this 4m of July Celebration
For several years the City has used J.A. Blash Shows to provide Amusement rides and
game booths in conjunction with the City's 4th of July Celebration.
Once again, Blash Shows has indicated that they would like to take part in this year's
celebration, which will be held on Friday, July 4, 2008, at Rosemead Park from noon until
10:00 P.M.
As in the past, the City will sell ride wristbands for one price, that will be good all day and
can be used as often as the participant wishes.
Recommendation: That the City Council authorize the Mayor to execute the Agreement
with J.A. Blash Shows, Inc., to provide Amusement Rides and Game Booths on Friday,
July 4, 2008.
•
Page 3 of 6
ROSEMEAD CITY COUNCIRGENDA • February 12, 2008
• E. Bus Stop Improvements
The reference project has been constructed in conformance with the approved plans and
specifications and is ready for acceptance of work.
Recommendation: That the City Council adopt accept the above referenced project,
authorize the recordation of Notice of Completion by the City Clerk; and authorize the
release of the 10 percent retention payment 35 days after the recorded date of the Notice
of Completion.
F. Approval of Tract Map 53660 and Undertaking Agreement
7621-7637 Garvalia Avenue
Tract Map No. 53660 is being submitted for consideration and approval along with an
Undertaking Agreement to guarantee construction of public improvements subsequent to
the recordation of the tract map.
Recommendation: That the City Council approve Tract Map No. 53660 and the
Undertaking Agreement.
G. Release of Cash Deposit - Tract Map 54046
5016 Earle Avenue
A Faithful Performance Bond and a Labor and Material Bond were required to guarantee
construction of curb and gutter, sidewalk, driveways, and survey monuments for Tract Map
54046. In lieu of bonds, a cash deposit was provided to the City in the amount of
$49,350.00.
Recommendation: That the City Council accept the public improvements and release the
cash deposit.
H. Release of Bonds - Tract Map 53650
4619 Muscatel Avenue
A Faithful Performance Bond of $200,000.00 and a Labor and Material Bond of
$100,000.00 were required to guarantee construction of new curb and gutter, sidewalk,
roadway, driveways, mainline sewer and laterals, water main and services, street lights
and centerline monuments for Tract Map 53650.
Recommendation: That the City Council accept the public improvements and release the
bonds.
C7
Page 4 of 6
ROSEMEAD CITY COUNCIPGENDA
5. MATTERS FROM CITY MANAGER & STAFF
A. Purchasing Ordinance and Policy
17j
February 12, 2008
The Purchasing Policy is defined in the Municipal Code under Section 3.24. This section
of the code has not been updated in years and does not currently reflect many purchasing
practices and procedures that would enable staff to more efficiently and effectively perform
their duties.
Recommendation: That the City Council adopt Ordinance No. 864, Resolution No. 2008-
08, and the Purchasing Policy amending the current Purchasing System.
B. Approval of Specifications and Authorization to Solicit Proposals for Engineering
Services
On December 11, 2007, the City Council discussed the possibility of bidding the City's
existing contract for engineering services. The City's current contract for engineering
services was approved on July 14, 1981, and has not been updated since that time.
Although the current engineering firm, Willdan, has provided responsive services through
the years, it is prudent practice to solicit bids from other qualified engineering firms to
encourage competition and ensure that the City is paying the lowest possible prices for
these services. After reviewing this item on December 11th the Council asked staff to
develop a request for proposal (RFP) for engineering services. A RFP has been prepared
and is summarized below for the City Council's review.
Recommendation: That the City Council:
Approve the specifications for engineering services;
Authorize staff to solicit bids from the attached list of qualified engineering services
providers; and
Authorize staff to submit a bid to perform engineering services.
C. Request for Traffic Signal at the Intersection of Rush Street and Angelus Avenue
On January 3, 2008, the Traffic Commission reviewed a request to install flashing yellow
beacons or a traffic signal at the intersection of Rush Street and Angelus Avenue. This
item was reviewed in response to a petition from local residents and parents of students
attending Rice Elementary School. After visiting the site and conducting a traffic study,
staff found that the traffic conditions did not warrant additional traffic calming measures.
The Traffic Commission opposed staffs recommendation and is requesting that the City
Council consider additional traffic calming measures for the intersection.
CJ
Page 5 of 6
r
ROSEMEAD CITY COUNCIRGENDA February 12, 2008
• Recommendation: That the City Council direct staff to continue monitoring traffic issues
at Rush Street and Angelus Avenue and increase law enforcement efforts during school
start and release times.
6. MATTERS FROM MAYOR & CITY COUNCIL
A. Consolidated Disposal Contract Evergreen Clause
On January 22, 2008, the City Council discussed the City's contract with Consolidated
Disposal Services for trash and recycling collection services. While discussing this item,
the Council reviewed several terms included in the contract, including service levels, the
evergreen provision included in the agreement, collection rates, AB 939 indemnification,
and the City's participation in the Los Angeles Regional Agency consortium. Staff has
researched these items and this information is summarized for the City Council's review.
Recommendation: That the City Council provide staff with further direction regarding the
City's refuse collection contract and collection service levels.
7. ADJOURNMENT
• The next regular City Council meeting is scheduled to take place on February 26, 2008 at
7:00 pm.
•
Page 6 of 6