CC - Item 4A - Minutes 05-27-08• 0
Minutes of the
REGULAR CITY COUNCIL MEETING
May 27, 2008
The regular meeting of the Rosemead City Council was called to order by Mayor Tran at 7:01
p.m. in the Rosemead Community Recreation center, 3936 N. Muscatel Avenue Rosemead
California.
FLAG SALUTE: Mayor Pro Tern Nunez
INVOCATION: Council Member Clark
ROLL CALL OF OFFICERS PRESENT: Council Member's Clark, Low, Taylor, Mayor Pro
Tern Nunez, Mayor Tran.
OFFICIALS PRESENT: City Manager Chi, City Attorney Garcia, Assistant City Manager
Saeki, Assistant City Manager Flawkesworth, Director of Finance Brisco, Director of Parks and
Recreation Montgomery-Scott, Deputy Public Works Officer Marcarello,.and City Clerk
Molleda.
2. PRESENTATIONS
San Gabriel High School Students presented the City Council with Group Pictures of their trip to
Washington, D.C. in gratitude of the grant received from the City of Rosemead.
Mayor Tran called for a brief recess at 7:32 p.m.
City Council reconvened at 7:34 p.m.
Mayor Tran presented a plaque of appreciation to outgoing Planning Commissioner Larry
Bevington for his years of service.
1. PUBLIC COMMENT FROM THE AUDIENCE
Brian Lewin -thanked Mr. Bevington for doing such a great job as a Planning Commissioner.
Jim Flournov - addressed Council regarding a pending lawsuit against the City of Rosemead.
Marlene Shinen - addressed Mr. Nunez regarding letter of apology he wrote to all city
employees in relation with the sexual harassment claim placed against him.
Barbara Murphy - spoke against the 4°i of July parade and against the street closure for the
parade's route.
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Items A, D, and E mere pulled out of the consent calendar for separate discussion.
3. CONSENT CALENDAR
B. Resolution No. 2008-37 Claims and Demands
Recommendation: Adopt Resolution No. 2008-37, for payment of City
expenditures in the amount of $1,162,921.29 numbered 59369 through 59427 and
62565 through 62704.
C. City Facility Use Until Midnight
Applicants have requested the use of the Garvey Center for private functions until
midnight on June 28°i and July 11°', 2008. The rules and regulations governing
facility use indicate that all activities must cease by 11:00 p.m. and amplified
music or sound that can be heard by the general public must ceased by 10:00 p.m.
Recommendation: That the City Council approve the extended use until
midnight with all music ceased by 11:00 p.m.
Release of Bonds - Tract Map 53650
4619 Muscatel Avenue
A cash deposit of $16,000.00 was required to guarantee the remaining work of
new curb and gutter, sidewalk, roadway, driveways, mainline sewer and laterals,
water main and services, street lights and centerline monuments for Tract Map
53650.
Recommendation: That the City Council accept the public improvements and
release the cash deposit.
G. Proposition I B Transportation Bond Local Streets and Roads Improvement
Proposition 1 B provided $19.925 billion in bond funds for a variety of
transportation priorities, including $2 billion for cities and counties to fund the
maintenance and improvement of local transportation facilities. The 2007 Budget
Act and Chapter 181, Statutes of 2007, appropriated $950 million of these
Proposition 1 B funds in 2007-08. Of this amount $923,674.00 has been allocated
to the City of Rosemead.
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Recommendation: That the City Council approve the project list as required by
the California Department of Finance for participation in Proposition I B Local
Streets and Roads Improvement, Congestion Relief, and Traffic Account Funds
and increase the Public Works Business Unit Fiscal Year 2007-08 budget
appropriation by $923,674.00
H. Application for Used Oil Recycling Block Grant Funding
The California Oil Recycling Enhancement Act of 1991 authorizes the California
Integrated Waste Management Board (CIWMB) to award grants to enhance the
collection and recycling of used lubricating oil. Rosemead is eligible to apply
under the fourteenth funding cycle of this program, for the July 1, 2008 - June 30,
2009 fiscal year.
It is anticipated that these grant funds will be utilized for the promotion of the
City's State-Certified collection centers, development of education awareness
materials, and assistance in the recruitment of additional collection facilities. An
application for these grant funds must be accompanied by a resolution authorizing
the City's grant submittal.
Recommendation: That the City Council approve Resolution No. 2008-35
authorizing the submittal of an application to the California Integrated Waste
Management Board for funding under the Fourteenth Cycle of the Used Oil
Recycling Block Grant Program.
Mayor Pro Tern Nunez made a motion, seconded by Council Member Low, to approve
Consent Calendar with the exception of Items A, D, and E. Vote resulted in:
Yes: Clark, Low, Nunez, Taylor, Tran
No: None
Abstain: None
Absent: None
A. Minutes
April 22, 2008 - Regular Meeting
April 25, 2008 - Special Meeting
May 13, 2008 - Regular Meeting
Council Member Clark made a motion, seconded by Council Member Low, to approve the
minutes of April 22, 2008 with the mentioned corrections. Vote resulted in:
Yes: Clark, Low, Nunez, Tran
No: Taylor
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Abstain: None
Absent: None
Council Member Clark made a motion, seconded by Mayor Tran, to approve the minutes
of April 25, 2008 with the mentioned corrections. Vote resulted in:
Yes: Clark, Low, Nunez, Tran
No: Taylor
Abstain: None
Absent: None
Council Member Low made a motion, seconded by Mayor Pro Tern Nunez, to approve the
minutes of May 13, 2008 with the mentioned clarification. Vote resulted in:
Yes: Low, Nunez, Tran
No: Clark, Taylor
Abstain: None
Absent: None
D. The Temporary Closure of California State Route 19/Rosemead Boulevard
During the City's 4'h of July Parade
As part of its annual 4"' of July celebration, the City will conduct a parade. The
recommended parade route runs east along Valley Boulevard from Walnut Grove
Avenue to Mission Drive and northwest to Rosemead Park. This requires Closure
of California State Route 19/Rosemead Boulevard from Marshall Street to
Mission Drive.
In order to obtain an encroachment permit from CalTrans, the City is required to
adopt a resolution supporting the parade and accepting liability and maintenance
for detoured traffic from Rosemead Boulevard. There is a nominal permit fee.
Additionally, CalTrans requires that the City use a licensed traffic control
company to perform the detour.
Recommendation: That the City Council approve the 4`h of July Parade Route
and adopt Resolution No. 2008-36.
Council Member Clark made a motion, seconded by Council Member Taylor, to have the
Sheriff's department block off the streets in intervals during the City's 40' of July Parade
and NOT close Rosemead Boulevard. Vote resulted in:
Yes: Clark, Low, Nunez, Taylor, Tran
No: None
Abstain: None
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Absent: None
E. Budget Amendment for FY 2007-08 Citizen's Option for Public Safety
(COPS) Grant and an Appropriation for Hybrid Vehicle Purchases
Recently two staff reports were approved by the City Council and they need a
budget amendment resolution to complete the action. The two budget amendment
items are:
2. Increase estimated COPS grant revenue in the General Fund in the amount of
$110,430.00 (Staff Report approved April 3, 2008) and;
3. Appropriate $145,000.00 in the Air Quality Management District Fund
(AQMD) budget for the purchase of four hybrid vehicles.
Recommendation: That the City Council approve Resolution No. 2008-38 for
the budget amendment.
Mayor Pro Tern Nunez made a motion, seconded by Council Member Low, to approve
Resolution No. 2008-38 for the budget amendment. Vote resulted in:
Yes: Clark, Low, Nunez, Tran
No: None
Abstain: Taylor
Absent: None
4. MATTERS FROM CITY MANAGER & STAFF
A. Proposed Costs for City's 50th Anniversary
As the 50'h anniversary of Rosemead's incorporation occurs on August 4, 2009,
City Council approved a proposal for commemorative events at its regular
meeting on April 22. Four new and three expanded events were included in the
proposal to ensure commemorative activities through all four seasons of the
celebratory year. Events would begin in January and conclude in October.
Events scheduled for the fiscal year 2008-09 included 50's Kick-off Dance
(January, 2009), Golf Tournament (April-June 2009), and City of Rosemead Day
at Dodger Stadium (May-June 2009). Additionally, several promotional efforts
were also proposed including a 50th Anniversary logo, boulevard banners,
embossed anniversary logo stickers for use on letterhead, City Council and team
member shirts, and commemorative t-shirts and lapel pins for sale and distribution
to the community.
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Admission to Dodger Stadium and Golf Tournament costs will be covered by
participant fees and sales of commemorative t-shirts will offset the cost of
purchase. Thus, there should be no costs to the City. Thus, as indicated above,
costs associated with the initial phase of the 50th Anniversary celebration are
approximated at $83,500.
As the rest of the approved events are scheduled after July 1, 2009, the balance of
funding for 50`x' Anniversary events will be included in the fiscal year 2009-10
budget. Those events include 4°i of July Parade/Celebration enhancements,
expanded number of Rockin' Rosemead Summer Concerts, Birthday Bash at City
Hall, and enhancements to Oktoberfest.
Recommendation: That the City Council approve proposed funding of 50th
Anniversary events scheduled to occur during Fiscal Year 2008-09.
Mayor Pro Tern Nunez made a motion, seconded by Council Member Low, to approve
proposed funding of 50'x' Anniversary events scheduled to occur during Fiscal Year 2008-
09. Vote resulted in:
Yes: Low, Nunez, Tran
No: Clark, Taylor
Abstain: None
Absent: None
B. Landscape Architectural Services for the Garvey Recreation Center Master
Plan
At its regular meeting on April 22, City Council authorized staff to hire a
landscape architectural firm to Master Plan the Garvey Recreational Center
including the pool, gymnasium, clubhouse, and other park facilities and amenities.
In April, staff determined that the condition of the pool disallowed public use
unless repairs were made to mitigate tripping and other hazards on the deck. With
Council direction, temporary repairs were made to the deck at Garvey Pool in
order that the highly used facility would be operational this summer. However,
these are temporary fixes only. Permanent renovations to the facility will need to
occur rather quickly in order to meet community demands for use next summer.
As the pool is only one of a variety of facilities at Garvey Park requiring
renovation, a Master Plan was encouraged to ensure an efficient use of space,
consistency in architectural style, resident input regarding community needs, and
to provide cost estimates which will help in the pursuit of funding.
Ordinarily, landscape architectural services would be procured through the
Request for Proposals (RFP) process. However, in this instance, that process
would result in months of delay before the Master Plan could proceed. This would
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further delay renovations to the pool and other park facilities. Therefore, staff
recommends immediately contracting for landscape architectural services to
develop the Garvey Park Master Plan.
Lawrence R. Moss and Associates, Inc. (LRM) has offered full service landscape
architectural expertise to southern California cities and other clients for more than
30 years. Current projects include the Monrovia Public Library, Palm Street Park
design (Bellflower), a green street project in Santa Monica, Vincent Lugo Park
Renovation (San Gabriel), and a bikeway project for the City of Santa Monica.
Based upon their proven ability, relevant experience, understanding of the scope
of work, qualifications of the project team, proposed work schedule and cost
proposal, LRM is highly qualified to perform the necessary services.
Recommendation: That the City Council authorize the City Manager to execute
an agreement with Lawrence Moss and Associates, Inc., A.S.L.A to develop a
Master Plan of the Garvey Recreational Facility in an amount not to exceed
$66,000.00.
Jim Flournoy - expressed concern over safety hazards on Garvey Recreational Facility pool and
asked for further clarification on staff report.
Council Member Taylor made a motion, seconded by Council Member Clark, to have this
item deferred to the next meeting. Vote resulted in:
Yes: Clark, Taylor
No: Nunez, Tran
Abstain: Low
Absent: None
Mayor Pro Tern Nunez made a motion, seconded by Council Member Low, to approve
staff's recommendation. Vote resulted in:
Yes: Low, Nunez, Tran
No: Clark, Taylor
Abstain: None
Absent: None
C. Approval of Professional Services Agreements for On-Call Engineering
Services
On April 22, 2008, the City Council approved the City's proposal to provide
engineering services using a combination of in-house staff and outside private
engineering firms. As the work load requires, staff will utilize these engineering
firms to perform design services, traffic engineering studies, public works
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inspection services, geotechnical services, survey work, management reports, and
special analyses. The Professional Services Agreement will provide the City with
flexibility and the ability to obtain multiple bids for services on a project by
project basis. Each agreement is proposed for a two-year period with a City
option of r three one-year extensions.
Recommendation: That the City Council approve the Professional Services
Agreements with AAE Inc., ECM Group, Kimley-Horn and Associates, and
Willdan to provide as needed on-call engineering services and authorize the
Mayor and City Clerk to execute the agreements.
Jim Flournoy - asked that the City have enough staff and time to supervise the engineering
services. Also asked that the Planning department do the same with the planning projects.
Mayor Pro Tem Nunez made a motion, seconded by Council Member Low, to approve
staffs recommendation. Vote resulted in:
Yes: Low, Nunez, Tran
No: Clark, Taylor
Abstain: None
Absent: None
5. MATTERS FROM MAYOR & CITY COUNCIL
A. Contract Amendments for City Manager and City Clerk
On April 8, 2008, the City Council met in closed session to begin the process of
evaluating both the City Manager and the City Clerk. Later, on May 13, 2008, the
City Council met once again in closed session to continue with their deliberation
as it relates to evaluating the City Manager and the City Clerk.
Since then, Mayor Tran has met individually with both the City Manager and the
City Clerk to discuss the results of the evaluation and to negotiate contract
amendments for both members of the staff.
Based on those conversations, amendments to the contracts for both the City
Manager and the City Clerk have been included for consideration via the attached
Resolution and Exhibits.
Recommendation: That the City Council approve Resolution No. 2008-39
approving a first amendment to the City Manager's Employment Agreement and
a first amendment to the City Clerk's Employment Agreement. .
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Marlene Shinen - spoke against the amendments to the contracts of the City Manager and the
City Clerk.
Mayor Pro Tern Nunez made a motion, seconded by Council Member Low, to approve
Resolution No. 2008-39 approving first amendments to the City Manager's Employment
Agreement and the City Clerk's Employment Agreement. Vote resulted in:
Yes: Low, Nunez, Tran
No: Clark, Taylor
Abstain: None
Absent: None
B. Private Development Project Signs
On May 13, 2008, Council Member Clark requested that the private development
project signs installed at several construction sites throughout the City be
agendized for discussion.
Recommendation: That the City Council provide staff with direction regarding
private development project signs. .
Staff was directed to bring back a policy regarding Private Developer's signs and having them
use the City Council's names on them.
6. ADJOURNMENT
The meeting adjourned at 9:45 pm. The next regular City Council meeting is scheduled to take
place on June 10, 2008 at 7:00 p.m.
John Tran
Mayor
A'T'TEST:
Gloria Molleda, City Clerk
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