CC - Item 3G - Request from Mexican American Student Organization•
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ROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: ANDREW C. LAZZARETTO, CITY MANAGER ,,jswir '
DATE: JANUARY 4, 2007
SUBJECT: REQUEST FROM MEXICAN AMERICAN STUDENT ORGANIZATION
SUMMARY
The San Gabriel High School Mexican American Student Organization (M.A.S.O.) has
again requested the use of the Garvey Community Center for their Coronation Ball set
to take place on Saturday, February 24, 2007.
The group has requested that they be allowed to use the facility until 1:00 a.m. The
normal designated closing time of the Community Center is 11:00 p.m. In addition,
since M.A.S.O. is a youth organization, they will be required to pay a $ 50.00 refundable
deposit.
As in the past, the group will need to clean the facility and leave it as they found it.
They will also need to comply with the rules and regulations on the back of the facility
use form, specifically as it relates to items No. 9 (supervision) and No. 10 (security
guards).
Staff Recommendation
Staff recommends that the City Council authorize the San Gabriel High School Mexican
American Student Organization to use the Garvey Community Center until 1:00 a.m. on
Saturday, February 27, 2007.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Submitted by:
MICHAEL D. BURBANK
Director of Parks and Recreation
Attachment A: Copy of Facility Use Form
Attachment B: Facility Rules and Regulations
APPROVED FOR CITY COUNCIL AGENDA:
•
Atta*ent 11A"
CITY OF ROSEMEAD
8838 E. Valley Blvd., Rosemead, CA 91770
FOR USE OF FACILITIES
DAY(S) WEEK r e1
PUBLIC ' ESS STEM:
TYPE OF ACTIVITY
NAME OF ORGANIZATION
NAME OF APPLICANT(PRIINN'
ADDRESS OF
DRIVERS LICENSE NO. / U DATE EXPIRES
DIAGRAM PAGE COMPLETED:--YES
CHECK IF EVENT WILL BE OPEN TO: If funds are to be raised, for what purpose?
Public/no charge.
Public/by admission of
Public/by donation of $ Percentage of users living in Rosemead
252 502 002
Members &/or guest at $
I hereby certify that I have read and will abide by all rules and regulations of the
City. As a duly authorized representative of the sponsoring organization, & on behalf
of sponsoring organization, I agree to save, keep and bear harmless the City & all its
officers & agents from all damages, cost of expense in law or equity (including costs of
suit & expense for legal services) that may at any time arise or be set-up because of
damages to property or death or injury to persons received or suffered by any reason of
the operation of this organization hereunder, or which may be occasioned by any
negligent act or omission to act which amounts to negligence on the part of sponsoring
organization or any of its agents or employees which results in a dangerous or defective
condition of property, or any damages occasioned by an negligent act or ommission to act
which amounts to negligence on the part of the City, its agents or employees in favor of
either the sponsoring organization, its agents or employees or invitees of said
sponsoring organization.
APPLICATION T BE SUBMITTED A MINIMUM OF 10 WORKING DAYS IN ADVANCE AND CHARGES
PAID WITHI Y OF U OR A PLICATION WILL BE CANCELLED.
Applicants
Signature Date r-/ v
l= ----=t- -----OFFICE USE---------------------------------------
FACILITY SUPERVISOR
Is facility avakil ble?. YesDate Received Date Approved $4- AMOUNT
DUE $
DEPOSIT AMT. $
INVOICE NO.
F & C Yes No
Rev 2/14/89
01-G-M-A
OFFICE INFORMATION
Date Received 1)
2)
Date Amt. Due:
APPROVED DISAPPROVED
Director of Parks and Recreation
OFFICE: COPY
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• Attachment "B"
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FACILITY RATE
Non
Mon
tTF
FACILITY Re
sident's
Resident's nZ
J,2R7*atUCti
GneIASTSM.......
115l Mr
f 75/Kr f
~4'.) G•»iti~[S'~ CiJ+lt3'. ~NSfd l L
.-..:l5ih:
: 25/Mr
1
.APUPPN CENrrf ipius 1 6 .1
-•-.110/1t,
f 20/Mr
S
'raicilir.........
f•S/Fir
f 10/Nr 3
. ?~T3v<wBfML4 •S
rmy_t.ICa~s• • • •
LIS/Mr
f 15/Sk'- 3
• 0'14RP1I1'Y-•CF7rr1J4
1otHr
f
rY7M•UNIT-f curny kw -J'~..
......._..Slu/h,
S 15/Hr
f
SlrIM STON....
.f 1/Kr
S 7/Kr S
• LJ.FAA Rd: •1 .2,r.....:.+•r
:::r: •....1•S4tir
1-I0/W-
i.
.
WSI7ff.W PARK NECI'I'IC Ro..
. S :0:J1t_
. S; efr ,
3
prPWry.. .
.$so
f l00 S
GAA'.T:l- PARK CLUBHOUSE.....
.....`fl0/P.t
S :5/Hr
3
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GAR'.-Y1 PARK PU. ING Rm....
S :/Hr
•~S •l0/}Ir
f•• -
KKR2-X0fr/d..'.
.S30
N/A 3
• _
3!1M FOGI.. ,
.220
f 20 f
• - - - f n1 Ge•:s d ur Mrs.
Total Mcr..,-s
OW GUARD
. S a/Nr
$ 8/1ST
(par k00• users)
S~btnyi!
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subtotal 3
R05DAEAD PAP.ICS AND RECREATION DEPAR MLWr VACILTTY Feu f
&JUS UM F F~U-UTIONS
croups 2 thrtt it (described below) are require',1 to post. a refundable deposit. Remaining groups are required to pay a
refundable deposit and fee.
Resident fee category pertains to groups lorg iiizatiuns that have their offices or are chartered as Rosesmad Groups
or Organizations: Jr pertains to individuals use when 501 or more come from the City of Rosemead.
GROUT AND ERIQRITY U5E
1. Department, Government or community Service Agencies
2. Youth Recreation Activities 5. Service Club Meetings
3. veteran Orgdnizations b. Adult Recreation Activities
a. Senior CiLizen Activities 7. All Others
Ft && R£G2UT10NS FOR USE OF FAC LLITI£S
1. The Director of Parks and Recreation, upon reasonable notice, may cancel any regularly scheduled reservations to
accommodate the proper priority use or in the event of t forseen circumstances.
2. The City reserves the right of full access to all activities at any time during their occurrence to see that all
rules, regulations, and City/State Laws are not violated.
Groups using kitchen shall furnish own dishes, sitverware, cooking utensils, towels, soap, etc., unless other-
wise requested and approved.
s. All activities must cease by 11:00 o.m. Amplified sound or music that can be heard by the general public trust
cease by 10:00 p.m.
5. When an event is cancelled after permit fees have been paid, the applicant may select another open date. If a
satisfactory date cannot be arranged and a written request for cancellation is received within three days prior
to scheduled event, a 50% refund of the permit fees may be obtained from the Department Office.
6. The applicant and his organization shall be responsible for any damage to equipment, property and My gyg,
and shall forfeit all or part of their deposit, if damage occurs.
7. The group must appear within thirty minutes of time-specified or permit will be cancelled and all fees forfeited.
S. Reservations will not be accepted more than 40 days in advance. Maximum duration in a Facility is six (6)
months.
Activities for minors must be supervised by responsible adults on the ratio of at least one adult for every 25
minors.
20 Sponsor must secure services of at least 2 private security guards For supervision of teen age events, (pro-
vision may be, waived upon- written request and written approval from tile' Department).
11. NO IMMCAri11G BEVERAGE, VIU U FEWMIZ ON THE P=USXS OF Ill PAM. VLolat enl wilt! result in forfeiture of
all fees and will subject violators to possible criminal pro:;,.riution.
12. No advertisements, circulation of petitiortz, solicitations, nor charges will be allowed vithout written approval
from the Department of Parks and Recreation.
13. No storage of private properties is permitted on City grounds or facilities, except for concessions
authorized by the City Council.
16. City facilities cannot be used for ecaneercial purposes without City Council authorization.
15. Wedding receptions are not allowed in City Facilities.
1.6. Groups with 200 or more in atte0ance will require two staff. (10/28/91).
PUBLIC FA^II.IZ,,,)' USED FOP, FUND RAISING
A. RC'SZRF^3d organi.3tioni irldividtial(s) - regular charges only.
E. Hon-resident organization/individual(s) - regular charges and 60% of Gross.. Applicant must also
obtain aut.horizatioll fron) the Rosemead City Council.