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RRA - 07-27-99• APPROV Ill CITY OF *RSEIMEAD DATE $ BY • MINUTES OF THE REGULAR MEETING ROSEMEAD REDEVELOPMENT AGENCY JULY 27, 1999 The regular meeting of the Rosemead Agency was called to order by Chairman Vasquez at 7:00 p.m. in the conference room of City Hall, 8838 E. Valley Boulevard, Rosemead, California. The Pledge to the Flag was led by Agencymember Bruesch. The Invocation was led by Vice-Chairman Clark ROLL CALL OF OFFICERS: Present: Agencymembers Bruesch, Imperial, Taylor, Vice Chairman Clark, and Chairman Vasquez Absent: None The meeting was recessed at 7:04 p.m. for the purpose of meeting as the Rehabilitation Appeals Board and was reconvened at 7:35 p.m. APPROVAL OF MINUTES: NONE RRA RESOLUTION NO. 99 - 17 CLAIMS AND DEMANDS The following Resolution was presented to the Agency for adoption: RESOLUTION NO. 99-17 - CLAIMS AND DEMANDS A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $121,786.15 AND DEMANDS NO. 5636 THROUGH 5648 MOTION BY AGENCYMEMBER BRUESCH, SECOND BY AGENCYMEMBER IMPERIAL that the Agency adopt Resolution No. 99-17. Vote resulted: Aye: Clark, Bruesch, Vasquez, Imperial, Taylor No: None Absent: None Abstain: None The Chairman declared said motion duly carried and so ordered. 2. APPROVAL OF CHANGE ORDERS NO. 5 AND NO. 6 AND THE ARCHITECT'S REQUEST FOR ADDITIONAL FEES FOR THE GARVEY PARK CLUBHOUSE/SHERIFF'S SUBSTATION Agencymember Taylor stated that he did not have a problem approving the actual work that was done, but he was concerned with the simple items such as installing an access ladder per Change Order 5. Mr. Taylor stated that these corrections should have been caught by the Building Department during plan check. Don Wagner, Assistant City Manager, responded that the plumbing and mechanical plan checks were not conducted previously RRA:7-27-99 Page kl • • MOTION BY AGENCYMEMBER IMPERIAL, SECOND BY AGENCYMEMBER BRUESCH that the Agency adopt Resolution No. 99-16. Vote resulted: Aye: Bruesch, Clark, Vasquez, Imperial, Taylor No: None Absent: None Abstain: None The Chairman declared said motion duly carried and so ordered. 2. APPROVAL OF CHANGE ORDERS NO. 5 AND NO. 6, AND AUTHORIZATION TO FILE THE NOTICE OF COMPLETION AND ACCEPT THE GARVEY PARK CLUBHOUSE/SHERIFF'S SUBSTATION Agencymember Taylor requested that the Change Orders be deferred to the next meeting and for the Agency to accept filing of the Notice of Completion. Mr. Taylor questioned the plan check procedures on this building and asked why the architect's did not foresee these problems up front. Councilman Taylor requested backup information on all of the Change Orders. Mr. Taylor stated that the Architect is charging an additional $3,000 for administrative services and would like to know why these problems were not caught in the beginning or why the Building Department did not catch these in plan check. Michael Burbank, Director of Parks and Recreation, stated that with the exception of Change Orders No. 5 and 6, everything was internal, hidden in the walls. MOTION BY AGENCYMEMBER TAYLOR, SECOND BY AGENCYMEMBER IMPERIAL that the Agency execute the Certificate of Substantial Completion and authorize staff to file the Notice of Completion. Vote resulted: Aye: Clark, Bruesch, Vasquez, Imperial, Taylor No: None Absent: None Abstain: None The Chairman declared said motion duly carried and so ordered. Agencymember Bruesch asked when the ribbon cutting ceremony would be held. It was tentatively decided that the ceremony would be held in the first week of September. 3. APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO SEEK BIDS FOR THE CITY HALL FOUNTAIN REHABILITATION MOTION BY AGENCYMEMBER IMPERIAL, SECOND BY AGENCYMEMBER BRUESCH that the Agency approve the plans and specifications and authorize advertisement for bids by the Agency Secretary. Before vote could result, more conversation ensued. Agencymember Bruesch requested staff to look into the possibility of an electronic reader board for placement in front of City Hall. Vote resulted: Aye: Clark, Bruesch, Vasquez, Imperial No: Taylor Absent: None Abstain: None RRA:7-13-99 Page H2 • • The Chairman declared said motion duly carried and so ordered. Agencymember Taylor stated that he voted No as City funds should be used for this project. 4. APPROVAL OF SPECIFICATIONS FOR CITY HALL COMMUNICATION SYSTEM REQUEST FOR PROPOSAL Agencymember Bruesch asked if the phone jacks would have internet capability. Don Bushor, of Com Consultants, responded affirmative. However, the City administration has complete control over who has access to any of the features, intemet being one of the data file servers. Mr. Bushor stated that that feature can be on or off at any one work station at City Hall. Ageencymember Bruesch stated the internet access is necessary to track legislative bills and other pertinent data. Don Wagner, Assistant City Manager, stated that once the phone system is in place, every office will have internet access. Agencymember Taylor asked what happens when the main frame breaks down and everything shuts down, such as what just occurred with the warrent register checks for the City and Agency Claims and Demands. Mr. Wagner responded that each station will also be a stand alone station. If there is a problem in the mainframe software system, then the network and internet systems will shut down. However, each station will have the ability to do their own work independently. Agencymember Bruesch referring to the City's housing needs assessments, stated that all of that information is now available on the internet. Mr. Bruesch continued that many services such as grants will be available only on the net and the City needs to have that capability. Vice Chairman Clark stated that she favors each department and the Council office having access to the internet. Ms. Clark stated that a Department or Councilmember should be able to track or subscribe a legislative bill, and that the situation will only get worse if intemet access is not available. Ms. Clark cited a situation where she was asked by a constituent for information on a pending bill and was embarrassed at not being unable to obtain it immediately. MOTION BY AGENCYMEMBER IMPERIAL, SECOND BY AGENCYMEMBER BRUESCH that the Agency approve the Request for Proposal and direct staff to advertise and solicit proposals; and that the motion be amended as suggested by Vice-Chairman Clark that access intemet access and appropriate hardware be provided to the Council office, Management, and Department Heads. The maker of the motion and the second accepted the amended motion. Vote resulted: Aye: Clark, Bruesch, Vasquez, Imperial No: Taylor Absent: None Abstain: None The Chairman declared said motion duly carried and so ordered. Agencymember Taylor stated that he is in favor of the program, but feels City funds should be used. RRA:7-13-99 Page #3 5. MATTERS FROM OFFICIALS Agencymember Taylor requested copies of all the Redevelopment Agency agreements with the property owners in Project Area No. 1. Mr. Wagner clarified that Mr. Taylor is requesting the property agreements with K-Mart and Diamond Square Sales Tax Agreement. 6. ORAL COMMUNICATIONS FROM THE AUDIENCE ON REDEVELOPMENT AGENCY MATTERS Hugh Foutz, former City Treasurer, addressed the Agency on various matters. There being no further action to be taken at this time, the meeting was adjourned at 7:40 p.m. The next meeting is scheduled for July 27, 1999, at 7:00 p.m. Respectfully submitted: APPROVED: Age cy Secret ry RRA:7-13-99 Page #4