CC - Item 3C - Acceptance of Work for Traffic Signals0 0
ROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: ANDREW C. LAZZARETTO, CITY MANAGE
DATE: APRIL 10, 2007
SUBJECT: ACCEPTANCE OF WORK FOR TRAFFIC SIGNAL INSTALLATION/
MODIFICATIONS, TRAFFIC SIGNAL CONTROLLER UPGRADES AND
PEDESTRIAN PUSH BUTTON REPLACEMENT
SUMMARY
The referenced project has been constructed in conformance with the approved plans
and specifications.
Staff Recommendation
Staff recommends that the City Council accept the referenced project; authorize
recordation of the Notice of Completion by the City Clerk; and authorize release of the
10 percent retention payment 35 days after the recorded date of the Notice of
Completion.
ANALYSIS
Attached is the final report of project cost. The original contract amount was
$558,827.50. The total amount to be paid to the contractor including quantity
adjustments, change orders and retention is $556,040.01.
FINANCIAL REVIEW
Funding for the traffic signal improvements was included in the FY 06-07 Budget
utilizing Rosemead Community Development Commission, Proposition "C", and
Community Development Block Grant (CDBG) funds.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Submitted by:
1 ~ Ken uk ina, P. E.
City Engineer
Attachment A: Final Progress Payment Report
APPROVED FOR CITY COUNCIL AGENDA:
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WILLDAN CONTRACT CHANGE ORDER NO. 1
Serving Public Agencies REV. NO. SUPPL. NO.
AGENCY: City of Rosemead JOB NUMBER: 151021----106-150
PROJECT TITLE: Traffic Signal Installation/
Modification, Traffic Signal Controller 2006
SHEET 1 OF 3 SHEETS
CONTRACT NO.:
SPECIAL AGENCY NO.:
TO: Republic Electric CONTRACTOR
You are hereby directed to make the herein described changes from the plans and specifications or do the
following described work not included in the plans and specifications on this contract.
NOTE: This change order is not effective until approved by the Agency
Description of work done, estimate of quantities and prices to be paid. Segregate between additional
work at contract rice, agreed rice and time and materials.
Description of Work
Agreed Cost
Extra work at agreed price:
$2,913.00
1. As part of this contract change order to upgrade traffic signals at various
locations, Republic Electric needed to change out 24 pedestrian pushbutton
frame assemblies due to the condition of the existing frames, these frames
were stripped out.
Adjustment of compensation:
Replace the 24 damages frames with new frames.
The cost constitutes full compensation including all markups for the work of this
change.
$875.72
Extra work at agreed price:
2. As part of this contract change order to upgrade traffic signals at various
locations, Republic Electric was requested to upgrade the original proposed
contract #5 pullboxes to larger #6 pullboxes due to the lack of space needed
for the existing conductors and the addition of new conductors per CAL
TRANS 5 boxes changed in total.
Adjustment of compensation:
Contractor is to upgrade from #5 pullboxes to #6 pullboxes, due to lack of space per
CAL TRANS at the preferred locations.
The cost constitutes full compensation including all markups for the work of this
change.
WY:jmk (06-150) 16554AIISC01 (OVER)
CONTRACT CHANGE ORDER NO.: 1 REV. NO.: SUPPL. NO.:
AGENCY: City of Rosemead JOB NUMBER: 15102/----/06-150
I Description of Work Agreed Cost
For all of this work, the Contractor will be paid the sum of 1 $3.788.72
This sum constitutes full compensation, including all markups for the work of
theses changes.
Since it is not feasible at this time to determine the effect of these changes will have on the Contractor's
operation, it is proposed to defer the determination of any contract time until completion of the work of
this change order.
ESTIMATED COST: Decrease $
or Increase $ 3.788.72
By reason of this order the time of completion will be adjusted as follows:
Prepared By:
Si n Title Date
Recommended By:
Signature Amz iDate
City/Agency: J'I" (/0,-? - (
- b
Sig Title Date
We, the undersigned contractor, have given careful consideration to the change proposed and hereby
agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may
otherwise be noted above, and perform all services necessary for the work above specified, and will
accept as full payment therefor the prices shown above.
Accepted, D to rl Contractor
By: Title rtit
If the Contractor does not sign acceptance of this order, his attention is directed to the requirements of
the specifications as to proceeding with the ordered work and filing a written protest within the time
therein specified.
WY:jmk (06-150) 16554AIISC01 2
• •
CONTRACT CHANGE ORDER NO. 2
REV. NO. SUPPL. NO.
AGENCY: City of Rosemead JOB NUMBER: 15102
PROJECT TITLE: Traffic Signal Upgrade SHEET OF SHEETS
CONTRACT NO.:
SPECIAL AGENCY NO.:
TO: Republic Electric CONTRACTOR
You are hereby directed to make the herein described changes from the plans and specifications or do the
following described work not included in the plans and specifications on this contract.
NOTE: This change order is not effective until approved by the Agency
Description of work done, estimate of quantities and prices to be paid. Segregate between additional work
at contract price, agreed price and time and materials.
Extra work at agreed price:
As part of this contract change order to upgrade traffic signals at various locations, Republic
Electric was requested, by Cal Trans to make revisions to the Intersection of Walnut Grove and
Hellman, due to the elimination of two pedestrian cross walks on the northern legs
of this intersection and the adjacent 1-10 off ramp intersection. The changes are as follows
relocate new traffic signal controller cabinet for wheelchair access, Install 4 new pedestrian
barricades, remove the traffic signal pedestrian heads and pedestrian push buttons, the
addition of extra regulatory signage, and cut in some additional traffic signal loop detectors,
Adjustment of compensation
Install 4 new pedestrian barricades ................................$2881.04
Extra regulatory signage
.....................$646.96
Remove Ped Heads and PPB's
....................$373.04
Cut in extra traffic signal detection loops
...................$1380.00
Relocate signal cabinet
....................$1770.61
Total amount $ 7051.69
For the above stated work, the contractor will be paid the lump sum of $7051.69
This sum constitutes full compensation including all mark ups, for the work of this change.
G:mstrX6-15011nspecticn Fcrms - klanual/CCC
• •
CONTRACT CHANGE ORDER NO.: 2 REV. NO.: SUPPL. NO.:
AGENCY: City of Rosemead JOB NUMBER: 15102
continued
ESTIMATED COST: Decrease $ or Increase $ 7051.69
By reason of this order the time of
completion will be adjusted as follows:
Prepared By:
Sign lure Title Date
/j-~-ate
' e'x
Recommended By:
Signat a Title Date
City/Agency: _a,; A c tA F ---R6 -
na re Title Date
We, the undersigned contractor, have given careful consideration to the change proposed and hereby
agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may
otherwise be noted above, and perform all services necessary for the work above specified, and will
accept as full payment therefor the prices shown above.
j.
Accepted, Date ' - i Contractor It! ~L--
By: A4~~~ Title
If the Contractor does not sign acceptance of this order, his attention is directed to the requirements of
the specifications as to proceeding with the ordered work and filing a written protest within the time
therein specified.
n.ms'r,rnE_ ; 5Cn-soec:ion Fcrrrs - llvIanuaUCCO
0 0
CONTRACT CHANGE ORDER NO. 3
REV. NO. SUPPL. NO.
AGENCY: City of Rosemead JOB NUMBER: 15102
PROJECT TITLE: Traffic Signal Upgrade SHEET OF SHEETS
CONTRACT NO.:
SPECIAL AGENCY NO.:
TO: Republic Electric CONTRACTOR
You are hereby directed to make the herein described changes from the plans and specifications or do the
following described work not included in the plans and specifications on this contract.
NOTE: This change order is not effective until approved by the Agency
Description of work done, estimate of quantities and prices to be paid. Segregate between
at contract price, agreed price and time and materials.
Extra work at agreed price:
As part of this contract change order to upgrade traffic signals at various locations, Republic
Electric was requested, by Cal Trans to make striping revisions to the Intersection of Walnut
Grove and Hellman, due to the elimination of two pedestrian cross walks on the northern legs
of this intersection and the adjacent 1-10 off ramp intersection. The changes are as follows,
installation of a signal legend, refresh X-walk. Remove stop ahead and install signal ahead,
remove 12" thermoplastic X-walk, and remove the yellow X-walk @ north leg of Walnut Grove
and hellman and replace with white stop bar.
Adjustment of compensation
For the above stated work, the contractor will be paid the lump sum of $ 3716.00
This sum constitutes full compensation including all mark ups, for the work of this change.
G:mstr,,06-15011nscection Forms - Marual/CCC
• •
CONTRACT CHANGE ORDER NO.: 3 REV. NO.: SUPPL. NO.:
Prepared By: L`It
L
` &-A,04. 4*t • 3 -6
Sign
e Title Date
atur
J
Recommended By:
Signa ure Title Date
11--~
YZ,~ Ac ke~
City/Agency: _
ure Title Date
We, the undersigned contractor, have given careful consideration to the change proposed and hereby
agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may
otherwise be noted above, and perform all services necessary for the work above specified, and will
accept as full payment therefor the prices shown above.
I
Accepted, Date vcrl / Contractor I k ~ (C- - 1 S
By: Title 6am 11
If the Contractor does not sign acceptance of this order, his attention is directed to the requirements of
the specifications as to proceeding with the ordered work and filing a written protest within the time
therein specified_
G:mstr/C6-150/inspection Forms - Manual/CCO
AGENCY: City of Rosemead JOB NUMBER: 15102
•
CONTRACT CHANGE
REV. NO.
ORDER NO. 4
SUPPL. NO.
AGENCY: City of Rosemead JOB NUMBER: 15102
PROJECT TITLE: Traffic Signal Upgrade SHEET 1 OF 2 SHEETS
CONTRACT NO.: SPECIAL AGENCY NO.:
TO: Republic Electric CONTRACTOR
You are hereby directed to make the herein described changes from the plans and specifications or do the
following described work not included in the plans and specifications on this contract.
NOTE: This change order is not effective until approved by the Agency
at contract price, agreed price and time and materials.
to be paid. Segregate between
Extra work at agreed price:
As part of this contract change order to upgrade traffic signals at various locations,
Republic Electric was requested, by the city of Rosemead to make some minor changes to the
intersection of Valley / Rio Hondo / and Mission. The changes are as follows, Republic re-identified
and reppaced DLC wires to the intended directions. Republic made the necessary corrections
for phasing, replaced marginally functional load switches, relays, loop detectors and a flasher.
in addition republic was requested to correctly splice the loops for phase 2 and 6 for the desired
detection operation, per the traffic engineer.
Adjustment of compensation
For the above stated work, the contractor will be paid the lump sum of $ 4739.74
This sum constitutes full compensation including all mark ups, for the work of this change.
G:mstr/06-1501Inspection Forms - Manual/CCO
i •
CONTRACT CHANGE ORDER NO.: 4 REV. NO.: SUPPL. NO.:
AGENCY: City of Rosemead JOB NUMBER: 15102
continued
ESTIMATED COST: Decrease $ or Increase $ 4739.74
By reason of this order the time of
completion will be adjusted as follows:
Prepared By: 5~ &-e 44w . Ggii . tt 3 - d L
Si nature Title Date
Recommended By: ~ - IF L
Sign re Title Date
City/Agency: vo"~~4r At Ug. O
Q gnature Title Date
We, the undersigned contractor, have given careful consideration to the change proposed and hereby
agree, if this proposal is approved, that we will provide all equipment, fumish all materials, except as may
otherwise be noted above, and perform all services necessary for the work above specified, and will
accept as full payment therefor the prices shown above.
Accepted, Date _ Contractor IC
l
By: Title u t If the Contractor does not sign acceptance of this order, his attention is directed to the requirements of
the specifications as to proceeding with the ordered work and filing a written protest within the time
therein specified.
&mstr/06-150/Insoection Forms - Manual/CCO
•
•
CONTRACT CHANGE
REV. NO.
ORDER NO. 5
SUPPL. NO.
AGENCY: City of Rosemead JOB NUMBER: 15102
PROJECT TITLE: Traffic Signal Upgrade SHEET 1 OF 2 SHEETS
CONTRACT NO.:
SPECIAL AGENCY NO.:
TO: Republic Electric CONTRACTOR
You are hereby directed to make the herein described changes from the plans and specifications or do the
following described work not included in the plans and specifications on this contract.
NOTE: This change order is not effective until approved by the Agency
Description of work done, estimate of quantities and prices to be paid. Segregate between
at contract price, agreed price and time and materials.
Extra work at aareed price:
As part of this contract change order to upgrade traffic signals at various locations,
Republic Electric was requested, by the city of Rosemead to cut the height of a new signal pole @
The intersection of Walnut Grove and Hellman, for the top of the pole would be encroaching into the
Buffer zone of an Edison high-tension wire. Also included into this change order is the extra labor
For pulling in DLC's at three locations to avoid a directional bore, and the additional time and
Material needed for proper operation, per city specifications.
Adiustment of compensation
For the above stated work, the contractor will be paid the lump sum of $ 6786.46
This sum constitutes full compensation including all mark ups, for the work of this change.
G:mstrl06-150linspection Forms - N1.:nua1;000
0 •
CONTRACT CHANGE ORDER NO.: 5 REV. NO.: SUPPL. NO.:
AGENCY: City of Rosemead JOB NUMBER: 15102
continued
ESTIMATED COST: Decrease $ _
By reason of this order the time of
completion will be adjusted as follows:
Prepared By: S;11 I
n" eim4. 6W,
Si n ture Title Date
Recommended By:
Signat Tit Date
1 r 6
4
City/Agency:
,
Si natur Title Date
J
We, the undersigned contractor, have given careful consideration to the change proposed and hereby
agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may
otherwise be noted above, and perform all services necessary for the work above specified, and will
accept as full payment therefor the prices shown above.
o
T T
Accepted, Date Contractor l
valac
By: Title C' >
If the Contractor does not sign acceptance of this order, his attention is directed to the requirements of
the specifications as to proceeding with the ordered work and filing a written protest within the time
therein specified.
(3:mstr/06-150/Inspection Forms - Manual/CCO