CC - Item 4J - Rosemead Youth Association Funding Request0
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ROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: ANDREW C. LAZZARETTO, CITY MANAGE
DATE: MAY 8, 2007
SUBJECT: ROSEMEAD YOUTH ASSOCIATION FUNDING REQUEST
SUMMARY
The Rosemead Youth Association (RYA) is a local youth sports league founded in 1952 to provide
a venue for kids to play baseball and softball. On April 24, 2007, representatives from the RYA
requested that the City Council assist their organization financially for the 2007-2008 season by
contributing $15,000 to help cover operating expenses. In addition, the RYA previously had
formalized their funding request by submitting a proposal to the City in writing (Attachment A).
To assist the City Council in their consideration of this funding request, staff has also requested
that RYA make available financial information for review. Unfortunately, it appears that RYA does
not have any historical data on hand, however, the organization has been very cooperative in
providing to the City their current year operating budget, including expense report information for
the current fiscal year (Attachment B). Furthermore, the RYA has committed to providing the City
Council with a financial update at the end of their season.
Staff Recommendation
Staff recommends that the City Council approve the funding request from the RYA by appropriating
$15,000 from unallocated General Fund reserves.
ANALYSIS
Several years ago, the RYA was hampered by controversy surrounding the operations of their
organization. More recently, the association seems to have rebounded as a new Board of
Directors has been able to increase youth participation in the program. For the 2007-2008 RYA
baseball and softball season, the group has raised around $88,000 to fund their operation, and is
requesting that the City contribute $15,000 to finalize their budget.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Submitted by:
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Oliver Chi
Deputy City Manager
Attachment A: RYA Funding Request
Attachment B: RYA 2006-2007 Proposed Operating Budget
APPROVED FOR CITY COUNCIL AGENDA:
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Rosemead Youth Association P.O. Box 84, Rosemead. Ca 91770
Tax I.D. # 95-6111805 www.RYATeam.com
RYA Hotline: (626) 5884994
Page I
Proposal for: Rosemead Youth Association 2007-2008 Season
Rosemead Youth Association (RYA) was founded in 1952. The purpose of the organization is to provide
a fun and safe place for the children of the community and a place where they are taught the fundamental
skills of baseball and softball. Most important, it is a place that keeps children off the streets and out of
trouble.
RYA is a place for children to play ball from the ages of 4 to 16. They are placed in their corresponding
division starting from Shetland for both boys and girls. The organization follows the Pony Baseball and
ASA Softball League rules and regulations.
Throughout the years, the volunteers of the community have operated and managed RYA. The
dedication, hard work, and love for the children of these volunteers have allowed the organization to be
successful.
The RYA 2007-2008 season will begin on September 1, 2008 and will continue the tradition of the
previous _years.
Every year RYA sponsors children by waiving their registration fees. There are some families that have
financial difficulties in which they cannot afford the fees. The organization has to decide every year how
many children can be sponsored but sometimes the lack of funds does not allow the sponsorship of all
children in need. RYA projects expenses to total about $88,000 for the upcoming season however, the
program will be short of about $15,000. The organization is requesting for some help with this program to
help the youth of the community of Rosemead. The following is a breakdown of expenses that are accrued
every year:
• Uniforms
+ Trophies
• Pictures
• Equipment
• Insurance
• Registration with Pony Baseball and ASA Softball
• Umpires
• Snack Bar
• Sponsorships
+ Memorial Day Weekend Tournament
• All Star Tournaments
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Please take into consideration that RYA is the only youth program of its kind in the City of Rosemead. In
closing, the RYA Board would like to thank the City of Rosemead for allowing the organization the
opportunity to be able to submit a proposal for the 2007-2008 season.
Sincerely,
The Rosemead Youth Association
Board of Directors
RYA Hotline: (626) 5884994
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Our Executive Board for the 2007 season is as follows: Sergio Nava, President; Larry Nava, Vice
President; Andrea Nava, Secretary; Nora Munguia, Treasurer; Rick Holguin, Boys Director, Dave Diaz,
Girls Director; and Julio Tinajero, Equipment Manager.
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RYA 2006-07 Operating Budget
Amount
Umpires
17,200.00
Snack bar
12,000.00
Uniforms
25,000.00
Equipment
17,000.00
Insurance
2,000.00
Pony Registration
700.00
ASA Registration
625.00
Pictures
350.00
Season Trophies
1,800.00
Field Maintenance
1,000.00
Baseball clinic
500.00
Advertisement
2,500.00
Supplies
3,000.00
RYA Hot-line
300.00
Website
300.00
P.O. Box
100.00
Fundraisers supplies
5,000.00
Miscellaneous
500.00
Total 89,875.00
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RYA
2006-07 Expense Report
Month Amount
Sept
$ 240.00
Oct.
1, 323.45
Nov
334.13
Dec
401.80
Jan
8,049.26
Feb
14,875.80
March
20, 923.88
April - today
5,653.19
Total to date 51,801.51