CC - Item 4C - Bid for a New Mowerr
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ROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: ANDREW C. LAZZARETTO, CITY MANAG
DATE: MAY 29. 2007
SUBJECT: APPROVAL OF RIDING LAWN MOWER SPECIFICATIONS AND
AUTHORIZATION FOR STAFF TO SOLICIT BIDS FOR A NEW MOWER
SUMMARY
The existing riding lawn mower used to mow all of the City's park, is over thirteen years
old and is beginning to require additional repairs. As part of this year's budget, $27,000
was allocated to purchase a new riding lawn mower.
In addition, bids will be opened on June 25, 2007, therefore, the funds will need to be
carried over to the next fiscal year.
Staff Recommendation
Staff recommends that the City Council approve the specifications and authorize staff to
solicit bids for a new riding mower.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Submitted by:
frCe AE UR ANK
torf Parks and Recreation
Attachment "A"
APPROVED FOR CITY COUNCIL AGENDA: d "'t/
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Attachment "A"
TORO
GROUNDMASTER 3280
Model 30344
-1/2007'f
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1. NOTICE TO CONTRACTORS INVITING BIDS
II. INSTRUCTIONS TO BIDDERS
1.0
Proposals
2.0
Opening Bids
3.0
Award and Rejection of Bids
4.0
Withdrawal of Bids
5.0
Interpretation of Documents
6.0
Addendum or Bulletins
7.0
Contact Person
111. SPECIFICATIONS
IV. BID PROPOSAL FORM
V. VENDOR'S DATA SHEET
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I. NOTICE TO VENDORS INVITING BIDS
NOTICE IS HEREBY GIVEN that the CITY OF ROSEMEAD, Los Angeles Countv, California,
acting by and through its Authorized Representative, hereinafter referred td as the Owner, in
the Parks and Recreation Department, located at 8838 E. Valley Boulevard, will receive sealed
bids for the "Acquisition of a 2007 GROUNDMASTER MOWER - 3280 MODEL" or Equal".
All bids shall be made on a form furnished by the Owner. Bids shall be received in the office of
the City Clerk, 8838 East Valley Boulevard, Rosemead on or before June 25, 2007, and publicly
read aloud at 2:00 p.m., in the Council Chambers, above address, shortly thereafter.
In accordance with provisions of Government Code Section 4590, substitution of eligible and
equivalent securities for any monies withheld to ensure performance under this Contract will be
permitted at the request of the vendor and upon the approval of the City.
The Owner reserves the right to reject any or all bids and waive any irregularities or
informalities in any bid.
II. INSTRUCTIONS TO BIDDERS
1.0 PROPOSALS
1.1 Bids shall be made upon the form provided and with all items filled out;
numbers shall be stated both in writing and in figures, the signature of all
persons signing shall be in longhand. The completed form shall be without
interlineations, alterations or erasures. Any irregularity may be cause for
rejection of the bid.
1.2 No oral, telegraphic, telephonic or facsimile proposals or modifications shall
be considered.
1.3 Before submitting a bid, bidders shall carefully read the specifications and
shall fully inform themselves as to all existing conditions and limitations.
1.4 Alternative proposal will not be considered unless called for.
2.0 - OPENING OF BIDS
2.1 Bids will be opened as indicated in the invitation for Bids.
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3.0 AWARD AND REJECTION OF BIDS
3.1 The bid will be awarded to the lowest responsible Bidder complying with
these instructions, provided the bid is reasonable in judgment of the Owner
and it is to the interest of the City to accept it. The City however, reserves the
right to reject any or all bids, and to waive any informality to bids received.
The competency and responsibility of Bidders will be considered in making
the awards.
4.0 WITHDRAWAL OF BIDS
4.1 Bids may be withdrawn by the Bidder prior to, but not after the time fixed
for opening of bids.
5.0 INTERPRETATION OF DOCUMENTS
5.1 If any person contemplating submitting a bid for the proposed item is in
doubt as to the true meaning of any part of the specifications, or other
proposed contract documents, they may submit to the City a written request
for an interpretation thereof. The person submitting the request will be
responsible for its prompt delivery. Any interpretation of the proposed
documents, which in the City's judgment is necessary, will be made only by
Addendum duly issued, and a copy of such documents sent to all bidders.
The City will not be responsible for any other explanations or interpretations
of the proposed documents.
6.0 ADDENDUM OR BULLETINS
6.1 Any addendum or bulletins issued during the time of bidding or forming a
part of the documents furnished to the Bidder, for the preparation of this bid,
shall be covered in the bid, and shall be made a part of the Contract. The
receipt of each Addendum shall be acknowledged on the Bid Proposal Form
as submitted by the Bidder.
7.0 CONTACT PERSON
The project representative is John Scott, Park Superintendent, 8838 East
Valley Boulevard, Rosemead, 91770 - (626) 569-2260.
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III. MOWER SPECIFICATIONS
1.0 ENG
1.1
12
1.3
1.4
1.5
NE: Kubota Diesel
Liquid cooled diesel, 3 cylinder,
Pressurized lubrication system with 4.0 quart capacity
68.5 cubic inch displacement
Heavy duty remote mounted 5" Donaldson air cleaner
28 hp gross.net, @ governed speed of 2600 rpm
2.0 FUEL SYSTEM
2.1 Fuel Capacity: 11.3 Ga11012s of diesel gas
2.2 Fuel Pump is electric: 12 volts, mounts to the frame
2.3 Fuel filter is an "In-line" type, 15 micron
2.4 The fuel filter/water separator has a visible bowl.
3.0 ELECRICAL SYSTEM
3.1 Battery is to be an east Penn Mfg. Co Group 26;12 volt battery with
525 cold cranking amps at 0 F and 80 minute reserve capacity at 80f
12 The fuse block must be a 4-way blade type fuse panel, with a
separately fuse 15 AMP system circuit, and 2 AMP SCM(standard
Control Module) logic circuit.
3.3 Ignition switch is a key operated and dash mounted.
4.0 GAUGES
4.1 The gauges are to be mounted so they are visible to the
operator in the seat: (engine oil pressure, water/coolant
temperature gauge, amps, the hour meter, and fuel gauge.
5.0 WARNING LIGHTS
5.1 The instrument panel must have Warning Lights for the engine
oil pressure, hydraulic fluid temperature and water temperature
6.0 TRANSMISSION
6.1 Sunstrand hydrostaticU-type model, series 15 mounted on a Dana
GT20 axle 20.9:1 ratio. 25 micron filter mounted directly on the
transmission housing.
6.2 Axle is used for hydrostatic transmission,.power steering and lift
valve.
6.3 Lubrication oil reservoir is 6 quart capacity(for Mobil 424 oil)
6.4 Set the charge implement relief valve at 700 - 800 psi.
6.5 The transmission is controlled by a pedal operated by the right foot
7.0 BRAKING '
7.1 Individual 7" X 1 3/4 " drum type wheel brakes and parking brakes
on front traction wheels
7.2 Dynamic braking is through traction drive.
7.3 The parking brake is adjustable via a foot engagement lever
without tools.
8.0 STEERING
8.1 The steering wheel is 14" diameter, dished, has a soft touch rim,
and it's base material is "impact modified polypropylene."
8.2 Full hydraulic power steering with load reaction type. The steering
wheel is a multi tilt position type, with infinite positions on a 60"
distance on a slide.
8.3 2" bore X 3.81" stroke dual acting cylinder.;
8.4 Steering valve is a Sauer Danfoss steering gear consisting of a
control valve metering section which regulates pressure and
controls and meters flow to the cylinder. This valve features
priority flow which automatically goes to steering function.
8.5 Turning radius: 8' right hand turn, 18" left hand turn.
9.0 SEAT
9.1 Model 30313 - Sears air ride suspension, adjustable. (auxiliary
Power Accessories Kit, Model 30382, required
9.2 One piece Milsco seat with seat switch.
9.3 Ann rest Kit: Model 30707 - fits Model 30398 seat kit..
(Requires adaptor Kit 108-96878)
10.0 P.T.O. DRIVE
10.1 1" diameter splined PTO shaft clutched by a torque-teamed "HA"
section V - Belt
10.2 PTO engaged by electric clutch/brake
10.3 engine/PTO ratio is 1:47:1 (PTO speed 12 2200RP1\4 A 3250
engine RPM
10.4 Connection to implement is with a universal joint and telescoping
shaft assembly.
11.0 CHASSIS CONSTRUCTION
Welded formed steel,'ground clearance is six inches. Includes a
seatbelt 2-Post foldable rollover protection structure(ROPS)
12.0
13.0
14.0
CUTTING UNIT:
12.1 Deck is a 72", Recycler, three blade, front mounted rotary,
12.2. Recycling type with a vertical discharge.
12.3 Deck offset to the left of centerline: 7' deck trim width from outside
of standard tireto trim side-left 17.4" Uncut circle with use of
wheel brakes 0".
12.4 Range for height of mow cut is 0.5" to 5"
12.5 Housing is welded construction with a 4.25 deep housing made of
7 gauge steel.
1.2.6 .Spindle assembly of ductile cast iron, dual Timpken greasable
tapered bearings with a 1.25 diameter solid cold finished ssteel
spindle shaft.
12.7 Overall deck weight is 491 lbs, Model 30379
12.8 Lift Cylinders: Two 2" bore X 2.75" stroke high quality
cylinders.
12.9 Implement control Valve: sauer Danfoss lift valve with built in
counterbalance for the deck.
OVERALL DIi
13.1. Weight
Length:
Width:
Height:
~,IENSIONS AND WEIGHT
1340 lbs (prime mover only)
7801bs (front axle weight)
560 lbs (rear axle weight)
83.5"
47"
56" (77' with ROPS up)
ACCESSORIES/ OTHER.
14.1 Rear weight Kit: One rear weight Part No. 24-5790
14.2 The movver must be certified to meet ANSI specifications B71-4-
2004 and applicable Federal and State OSHA regulations based
thereon. The Kubota engine is certified to meet CARB regulations.
14.3 The mower's speed is 0-10 MPH forward and 0 -10" MPH in
reverse
14.4 Radiator: Mando corporation mid-mounted industrial radiator
with industrial tube and fin construction. Seven fins per inch, with
approximately four quart capacity. Remote mounted one-half
quart expansion tank.'
15.0 WARRANTY
15.1 The warranty is 2 years or 1500 hours of use, whichever comes,first.
Repair or replace free of charge, any part(s) found to be defective in
material and/or workmanship.
15.2 The engine shall be covered for a period of not less than 2 years,
from the date of purchase, and repair or replace, free of charge, and
part(s) found to be defective in material or workmanship.
BID PROPOSAL FORM
TO: City of Rosemead
8838 East Valley Boulevard
Rosemead, California 91770
1 have received the documents titled: Notice Inviting Bids, Bid Proposal Form,
Instruction to Bidders, Specifications and Vendor's Data Sheet.
1. To comply with the provisions of the Instruction to Bidders and .
Specifications.
2. Bids must be received by the City Clerk on or before June 25, 2007, by 2:00
p.m., and publicly read at that time.
3. If any dealer wishes to bid a model different from the Groundmaster 3280,
they must demonstrate why it is an equal and describe how it compares to
the attached set of specifications.
THE UNDERSIGNED CONTRACTOR certifies that all information given herein is
substantially correct and further agrees:
I will provide and deliver "the equipment specified in these documents for the lump sum
of $
Hand Written Amount
Vendor:
Date:
Street City - - Zip Code
Telephone No:
Fax No:
Name
Signature
V. VEN'DOR'S DATA SHEET
Date:
a. Vendor or Firm Name:
Phone Number:
b. Business Address:
C. Years of Business:
d. IRS Identification Number:
e. Business Reference: (to include local banks with whom you do or
have done business, including those who finance your work).
Bank Name Contact Person Phone Number
f. Names and phone numbers of municipalities/ government agencies
your firm has sold equipment to:
Name of Firm/Person Phone Number Description of
Equipment
Purchased