CC - Agenda 06-26-070
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pursuant to RMC Sec. 1.08.020
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Rosemead
City Council
AGENDA
June 26, 2007
7:00 PM
City Hall Council Chambers
8838 E. Valley Boulevard, Rosemead, California 91770 _
John Tran, Mayor
John Nunez, Mayor Pro Tem
Margaret Clark, Councilmember
Polly Low, Councilmember
Gary Taylor, Councilmember
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ROSEMEAD CITY COUNCIL AGENDA June 26, 2007
• . CALL TO ORDER- 7:00 PM
PLEDGE OF ALLEGIANCE -Councilmember Taylor
INVOCATION - Councilmember Low
ROLL CALL - Councilmembers Clark, Low, Taylor, Mayor Pro Tern Nunez, Mayor Tran
1. PUBLIC COMMENT FROM THE AUDIENCE
2. CONSENT CALENDAR
A. Resolution No. 2007.22 Claims and Demands
Recommendation: Adopt Resolution No. 2007-22, for payment of City expenditures in
the amount of $1,206,336.93 demands 57566 through 57623 and 57753 through 57870.
B. Minutes ;
April 24, 2007 - Regular Meeting-- - -
June 6, 2007 Special Meeting
(Councilmember Clark-requested tleferra! of the-se2-items)-
C. Agreement with Republic Electric
• Republic Electric provides the City's traffic signal maintenance-services The agreement is
extended annually along with a cost-of-living adjustment. It is proposed that the extension
to the original agreement be executed thereby extending the contract. through June 30,
2008, and granting a 3.5% cost-of-living adjustment.
Recommendation: That the City Council approve the extension to the Agreement
between Republic Electric and the City, authorizing a one-year contract extension and a
3.5% cost-of-living adjustment, effective July 1, 2007, and authorize the Mayor to sign the
agreement on behalf of the City.
D. Resolution No. 2007-23 - A Resolution of the City Council of the City of Rosemead
Declaring its Intention to Vacate Denton Avenue between Garvey Avenue and
Virginia Street and Setting a Public Hearing on the Proposed Vacation .
In conjunction with the completion of the Virginia Street and Strathmore Avenue
improvements, the Los Angeles Dealer Auto Auction (LADAA) has requested the City to
vacate Denton Avenue as a public roadway. The request was made to allow the LADAA
to consolidate operations, and secure its main parking lot, which encompasses Denton
Avenue between Garvey Avenue and Virginia Street. Since Denton Avenue no longer
provides access for residents on Virginia Street,from Garvey Avenue; and now only serves
the LADAA, it has been determined that it is no longer necessary for the City to retain the
• street right-of-way for Denton Avenue.
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ROSEMEAD CITY COUNCIL AGENDA
0
June 26, 2007
• Recommendation: That the City Council adopt Resolution No. 2007-23 declaring its
intention to vacate Denton Avenue between Garvey Avenue and Virginia Street.
E. Engineering & Traffic Survey on Rosemead Boulevard
The California Vehicle Code (CVC) requires that an Engineering and Traffic (E&T) survey
be completed every five years in order to continue using radar traffic enforcement of speed
limits; this time is extended to seven years under certain circumstances. Caltrans last
performed an E&T on Rosemead Boulevard in 1997, which subsequently expired on April
8, 2007. Staff was told by Caltrans that they did not have the staff or financial resources to
perform a new E&T, but that the City is welcome to complete one on their own.
Recommendation: That the City Council approve the engineering proposal from Willdan
to perform the E&T and appropriate the necessary funds from unappropriated reserves.
F. Acceptance of Bids and Award of Contract for Bus Stop Improvements
On May 31, 2007, bids were received for the subject project, which. providesJc.rahe...:... ;
~f theme _
nt~ upgrading of the City's bus stop furnishings. City--Council-will consider. award.
contract to All Purpose Manufacturing in the amount of $264,069.16..
Recommendation: That the City Council accept all bids and award the project to All
• Purpose Manufacturing in the amount of $264,069.16; waive the irregularities in the bids
by All Purpose Manufacturing and Pima Corporation; and authorize the Mayor to sign the
contract on behalf of the City.
Gr Approval of Tract Map 54385 and Undertaking Agreement
3047.3061 lvar Avenue
In accordance with the Conditions of Approval for Tentative Tract Map No. 54385
approved by the Rosemead Planning Commission on August 1, 2005, the subdivider is
required to construct new curb and gutter, sidewalk, driveways, parkway drain and sewer
lateral and survey monuments prior to recordation of the final map. The undertaking
agreement guarantees completion of these public improvements.
Recommendation: That the City Council approve Tract Map No. 54385 and the
undertaking agreement for the completion of public improvements.
H. Approval of Undertaking Agreement for Parcel Map 65274
8958 Whitmore Street
In accordance with the Conditions of Approval for Tentative Parcel Map No. 65274
approved by the Rosemead Planning Commission on April 17, 2006, the subdivider is
required to construct new curb and gutter, sidewalk, driveways, parkway drains and sewer
laterals; plant parkway trees; and install survey monuments prior to recordation of the final
• map. The undertaking agreement guarantees completion of these public improvements.
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ROSEMEAD CITY COUNCIL AGENDA
0
June 26. 2007
• Recommendation: That the City Council approve the undertaking agreement for the
completion of public improvements.
I. Comprehensive Planning Services (CPS) Contract Agreement
The City has received an application from a developer who is proposing to develop a
mixed use project consisting of 10,586 square feet of retail space and 38 attached
condominium units at the south east corner of Valley Blvd and Rio Hondo Avenue. Given
the scope of this proposed project staff worked with the developer to send, out requests for
proposals. (RFP) for environmental planning services to assist with the preparation of
required California Environmental Quality Act (CEQA) studies for this project. CPS has
been selected to prepare,the CEQA analysis and the cost to hire the consultant will be fully
paid by the developer. .
Recommendation: That the City Council take the following action:
.A).... Authorize the Mayor.to.execute the contract agreement with CPS.
2)_„r;r~s atafEao,ot ,n..a-deposit frnm_'he de ..o;oper to cover the full cost for contract
services:pnor to authorizing. the consultant to iiroceed•with CEQA studies.
J. Appointment of Interim City Manager
• On June 12, 2007, the City Council voted-to appoint Oliver Chi as Interim City Manager
and directed that staff bring back a contract for approval.
Recommendation: That the City Council approve the employment agreement between
the City and Oliver C. Chi, authorizing his appointment as Interim City Manager of the City
or Rosemead.
K. Garvey Gym Upgrades
As part of the budget study session with the City Council on June 12, 2007, staff was
directed to prepare a new capital improvement project for the Garvey Gym. The
Community Development and Recreation Departments have worked closely together over
the last two weeks to determine what upgrades need to be made to the Garvey Gym
facility. They include new interior and exterior paint, installing a new heating and air
conditioning system, renovating the restrooms to comply with the American with
Disabilities Act (ADA), new windows and landscaping, basketball backboards, and other
improvements.
Recommendation: That the City Council approve the Garvey Gym capital improvement
project in concept including an estimated budget amount of $528,000.
E
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ROSEMEAD CITY COUNCIL AGENDA June 26, 2007
• 3. MATTERS FROM MAYOR & CITY COUNCIL
A. Construction Management Services
Major public works projects require the expertise of an outside construction management
firm. These firms handle the day-to-day operations of such projects including tracking and
processing requests for information, change orders, substitutions, and other related
construction items. Many cities contract with several different firms for these services
depending upon areas of expertise, cost, and availability.
Currently, the City of Rosemead utilizes Willdan for all construction management related
services. Willdan is very capable and has provided these services to the City for many
years. However, as mentioned above, it could be beneficial to the City to have two or
three firms available to provide this service. If there were several firms available, the City
could potentially benefit by having more competitive pricing and availability.
If the City Council would like two or three firms available .to-the. City Jor..construction
management services, a.Request.for.. QuaIfications,,(RF.Q)_coi!ld be prepared, and
distributed to firms specializing_in.these services._Based.aup<:~raa_r ions s=received;==--= 1
staff would analyze each proposal.and provide the City Council;.with;arecommendation
several firms at a subsequent meeting.
• Recommendation: That the City Council provide direction regarding the issuance of an
RFQ for construction management services.
4. MATTERS FROM CITY MANAGER & STAFF
5. ADJOURNMENT
The next regular meeting is scheduled to take place on July 10, 2007 at 7:00 pm.
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