CC - Item 2C - Agreement with Republic ElectricC7
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ROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: OLIVER CHI, INTERIM CITY MANAGER 0-c-c-c-
DATE: JUNE 26, 2007
SUBJECT: AGREEMENT WITH REPUBLIC ELECTRIC
SUMMARY
Republic Electric provides the City's traffic signal maintenance services. The
agreement is extended annually along with a cost-of-living adjustment. It is proposed
that the extension to the original agreement be executed thereby extending the contract
through June 30, 2008, and granting a 3.5% cost-of-living adjustment.
Staff Recommendation
Staff recommends that the City Council approve the extension to the Agreement
between Republic Electric and the City, authorizing a one-year contract extension and a
3.5% cost-of-living adjustment, effective July 1, 2007,.and authorize the Mayor to sign
the agreement on behalf of the City.
ANALYSIS
Republic Electric, formally known as Signal Maintenance, Inc. and Peek Signal
Maintenance, Inc., has been providing the City's traffic signal maintenance services
since 1981. The company has established itself as a reputable and reliable contractor.
The agreement allows for extensions upon mutual consent. The current agreement
expired June 30, 2007.
Republic Electric has requested that the agreement to provide traffic signal
maintenance services be extended for one additional year with a rate increase of 3.5%
over the existing contract. Thus, the Extension of Agreement between Republic Electric
and the City is being presented for City Council review.
The proposed increase is in line with the last reported Los Angeles-Riverside-Orange
Counties annual CPI increase of 3.5%. The new monthly rates will be $53.36 per
month per intersection for preventative maintenance services.
APPROVED FOR CITY COUNCIL AGENDA:
•
City Council Meeting
June 26, 2007
Page 2 of 2
FINANCIAL REVIEW
The cost for traffic signal maintenance services in FY 2007-08 have been budgeted for
FY 2007-08 utilizing Gas Tax funds.
LEGAL REVIEW
The agreement has been reviewed as to form by the City Attorney.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Submitted by:
Ken Rukavina, P.E.
City Engineer
Attachment A: Republic's Request for Extension dated June 14, 2007, 2007
Attachment B: Extension to Agreement between the City and Republic Electric
Attachment C: CPI
Republic
ITS
Intelligent
Transportation
Services
June 14, 2007
Mr. Ken Rukavina
City of Rosemead
8838 E. Valley Blvd.
Rosemead, CA. 91770
0 0
Subject Maintenance Contract Renewal
Dear Mr. Rukavina:
Attachment "A"
Republic ITS hereby requests a renewal to 'he Traffic Signal Maintenance Contract. We have
enclosed a revised pricing list for the coaling year which reflects the increased costs of Traffic
Signal Maintenance, labor and equipment.
As always, we feel we have completed a mutually beneficial year with the City, and we look
forward to another year of working together.
Sincerely,
Republic ITS
Steven Teal
Senior Project Manager
714.630.2100 Pax 714.630.2828 1266 N. La Loma Circle Anaheim, CA 92806
BOSTON • DALLAS • LOS ANGELES • SACRAMENTO • SAN DIEGO • SAN FRANCISCO
n
:I
Republic Electric
Proposed Rate Schedule
for
The City of Rosemead (FY 2007/2008)
I. Traffic Signal Monthly Maintenance $53.36
Flashing Beacon Monthly Maintenance $39.63
Pedestrian Crossing Monthly Maintenance $54.54
Contractor's cost for supplies plus 15%
Labor rates as indicated
Sales Tax rate
8.25%
II. Hourly labor rates
Straight time
Overtime
Operations Superintendent
$81.82
$81.82
Engineering Technician
$80.73
$121.08
Leadman
$80.73
$121.08
Signal Technician
$80.73
$121.08
Lab Technician
$36.45
$54.69
III. Equipment
Hourly Rate
Pickup Truck
$27.27
Service Truck
$27.27
Service/Bucket Truck
$27.27
Paint Rig Truck
$25.88
Air compressor w/tools
$18.63
Water Truck
$10.35
Big Concrete Saw
$10.35
Note: Any equipment used, but not on the above schedule will be charged at the local prevailing rental rate.
•
EXTENSION OF AGREEMEP Attachment "B"
This EXTENSION OF AGREEMENT is entered into effective the 15t day of July 2007, by and
between the CITY OF ROSEMEAD, a municipal corporation (hereinafter "CITY"), and
REPUBLIC ELECTRIC (hereinafter "CONTRACTOR").
WHEREAS, the parties have executed an Agreement dated March 1, 1981, in which
CITY agrees to contract with CONTRACTOR for the performance of certain traffic signal
maintenance and repair services: and
WHEREAS, said Agreement is attached hereto, marked "Exhibit A" and incorporated
herein by this reference; and
WHEREAS, the Agreement of March 1, 1981, provides for an annual extension of said
Agreement for a period of one year; and
WHEREAS, CONTRACTOR has thus far satisfactorily performed the services set forth
in the Agreement dated March 1, 1981; and
WHEREAS, CONTRACTOR has offered to perform the services required in the
agreement for a period of one year with a 3.5% increase in the current rate for services.
NOW, THEREFORE, the parties agree:
1. This EXTENSION OF AGREEMENT shall be effective as of July 1, 2007.
2. The AGREEMENT of March 1, 1981, is hereby extended to June 30, 2008, at the
rates as listed on "Exhibit B".
IN WITNESS WHEREOF, the parties have executed this EXTENSION OF
AGREEMENT on the date set forth below.
CITY OF ROSEMEAD REPUBLIC ELECTRIC
By:
JOHN TRAN
MAYOR
Dated:
ATTEST
By:
By:
NINA CASTRUITA
CITY CLERK
APPROVED AS TO FORM
By:
JIM WAGNER
VICE PRESIDENT
BONIFACIO GARCIA
CITY ATTORNEY
• •
EXHIBIT "A7
YROPCSI',L FOR TRAFFIC SIGNAL MAINTENANC%
FOR THE CITY OF ROSEMRAU, CALIFORNIA
The undersigned declares that he has examined the signal locations contained herein
and proposes to perform the following services for the unit prices as submitted.
1. DEFINITIONS
a) The word "City Manager" shall mean the City Manager of the City of Rosemead,
acting personally or through his duly authorized agents, each agent acting
only within the scope of authority delegated to him.
b) The word "Police Chief" shall mean the Bead of the City's Law Enforcement
Agency of the City of Rosemead, acting personally or through his duly authorized
agents, each agent acting only within the.scope of authority delegated to him.
2. AUT_ORITY OF THE CITY MANAGER
a) The City Manager shall decide any and all questions which may. arise as to the
quality or acceptability of materials furnished and work performed, and as to the
manner of performance and rate of progress of the work; all questions which arise
as to the acceptable fulfillment of the Agreement on the part of the Company;
and all questions as to claims and compensations-
b) The City Manager's decision shall be final and-he shall have executive authority
to enforce and make effective such decisions and orders as the Company fails to
carry out promptly.
c) At no time will any changes in timing or progression of the signals be made
except under the direct supervision of the City Manager.
3. SERVICES
Traffic Signals: Company shall service, maintain and overhaul, traffic signal
devices; i.e., electro mechanical and solid state type including type 170
controllers, fixed time, semi-actuated, fully actuated traffic signals, and
at the locations set forth on Exhibit "A", and at such other locations where
such devices may from time to time be installed within the City. All said labor,
services, materials and equipment shall be furnished and work performed and
completed, subject to the inspection and approval of the City, the City Manager's
Office, or inspectors or their representatives. When City desires to add traffic
signal devices, to be serviced and maintained, it shall notify Company' thereof
at least fourteen (14) days in advance of the time such service shall commence.
The services to be performed shall consist of a preventive maintenance program
including, but not limited to, the following:
1. The inspection, cleaning and adjustment of each controller unit, and the repair
and replacement- of any and alldefective par Ls; such inspection, cleaning and adjustment
;hall take place as to each unit at least once per calendar month.
2: The Company'r;ha1J.-x smp on a c,~rovp relamping basis The .rc].amping period
shall be lased o„ a depletio., curve, not to exceed twelve (12) moAths. Lamps shall
be General Electric, Sylvania, Westinghouse or approved equal.
3. The renlacement and/or repair of any and all defective parts of the controller
mechanisms of any unit, or any part thereof, as may be necessary for the operation therco`_.
4. The cleaning, polishing, and inspection of all lenses and reflectors in each
unit aL the time the signals are relamped. All broken or deteriorated parts will be
replaced or changed as necessary.
5. Daily visual inspections at intersections throughout the City to insure the
prompt replacement of burned out lamps including highway safety lighting, illuuninated street
name signs, and repair of controller malfunctions, pedestrian push buttons, detectors,
etc., and to insure the traffic signal progression of all units according to tuning
relationships determined by the City Manager.
6. The servicing of the signal systems on an emergency basis in the event of
malfunctions of the controller or signal system.
4. ANSWERING SERVICE CALLS
The Company shall maintain a 24-hour emergency service so that he may be contacted
at any hour of the day or night with no exceptions to holidays and weekends and will
be required to answer different types of calls, as specified below, within certain
time limits. The Company shall supply.the City Manager and the Police Chief with a
telephone ntunber from which his radio operator may be contacted at all hours. If
this telephone number.is a toll number, the City will reverse the charges.
a) Emergency Calls. Whenever the signal is malfunctioning in any manner, the Company
shall answer the call immediately, regardless of the fact that the controller may
have been switched to flashing operation by the Police Department. The word
"iirunediately" is construed to mean with all possible haste, and shall not e):ceed
two hours. The above will also apply to a) iv calls indicating the existence of
danger to the motoring public caused by the signal control or the lack thereof.
b). Light out calks. Two separate indications will be required for each direction
of traffic at all times.. When this number falls below two, or if one red
indicator is out, the Company shall answer the light out call as soon as
possible, not to exceed 2 hours, day or night. In the event a light out call
is received with the report that two indicators are still remaining, the Company
shall answer the call within 24 hours.
c) Other emergency service. The services shall include, but not be limited to, part
replacement or repair, including burned out lamps, lenses, reflectors, visors,
light contacts, repairable relays, back plates, push button signs, controllers,
coordinating units, interconnect units, time switches, head orientations, etc.
d) Illuminated street name signs- The illuminated street name signs shall be
serviced and maintained at locations shown in Appendix "B". Burned out lamps,
and ballast shall be replaced within 72 hours, since the delivery of panels
by the vendor requires 3-4 weeks, panel replacements shall be ordered by the
Company within five (5) days.
e) Higlnany safety li.ghtinc The highway safety ].ights shall be serviced znid main-
tained at locations. shown in Appendix "B". Buried out lamps anc?/or ballast si,all
be replaced within 72 hours- The .lun:inaire reflector and/or refractor shall be
cleaned at the time of lamp replacement.
f) Equipment- required. The Company shall be equipped with spare parts sufficient
to place the signal back in operation for ordinary trouble calls. In those
cases where a complex controller or component has to be repaired, the Company
shall be.required to furnish and install a substitute controller or component
until the defective controller or component is repaired or replaced to its
original condition as originally installed. The Company after performing any
temporary emergency work shall have thirty (30) days in which to complete
permanent repairs. All permanent repairs shall be to the level that existed'
prior to the need of the emergency work.
5. EXTRAORDINARY MAINTENANCE
Whenever any part of the signal system is damaged by.collision, Acts of God, or
malicious mischief, excepting damage resulting from the negligence of the Company
while on the job, the repair of such damage will be paid for as extraordinary,
maintenance. In addition to this, the replacement of vehicle detectors, pedestrian
signal neon tubes and transformers, emergency service calls, flourescent street name
signs, highway safety lights, or any revision work the City may request the Company
to perform will be paid for as extraordinary maintenace. All extraordinary maintenance
will be subject to the prior approval of the City Manager. If the Company receives a
night call that requires the replacement of damaged equipment, he shall put the signal
in a temporary operating condition if damage is of a minor nature, otherwise the
Company shall, if unable to restore temporary operation, place the signal on flashing
operation if possible. If the signals are damaged to the extent that they h_ve to be
shut down, the Company shall call the Police Chief to provide traffic control until
the signal can be repaired. in no case will the Company perform extraordinary main-
terlance without first obtaining the prior approval of the City Manager.
6. COMPENSATION
City shall pay to Company the sum of $42-88 per month for each intersection
as set forth on Exhibit "A" for the traffic signal preventive maintenance program.
Company shall be entitled to additional compensation for extraordinary maintenance.
Billing for extraordinary maintenance shall include only the following:
a) Company's invoiced material cost plus 15 per cent.
b) Company's labor costs established as N/A per hour to be reviewed annually
by the City Manager. Please see sche ule A & B attached.
c) Equipment rental to be revised annually by the City Manager.
Upon receipt of each monthly invoice and certification by the City Manager, the City
will, within thirty (30) days after receipt of such invoice, pay to the Company all
certified sums. In addition, the Company will furnish to the City a monthly summary
of all vorh performed within the City, with the location of service,- the day and
approximate time, the reason for the service, whether routine or emergency, and the
hours SI?ent.
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a. 11asU1uA1iCl? RBnUIPE11r•.NTS na CASr•: OF n CONTRACT.
Company s1,all carry public liability and l:a-opcrty damage insurance covering its
operations and obligations Hereunder in an amount not less than $1,000,000 for
injuries, including accidental death, for any one person, and subjc• L to the sam,.
limit for each person in an amount not less than $500,000, and pro;. -ty damage
insurance in an amount not less than $100,000 per each occurrence. The Company
shall also take out and maintain during the life of this contract, Workman's
Com~,ensation insurance covering all of his employees on the project, with a
company satisfactory to the City and shall furnish to the City certificates issued
by such companies showing that all of the above mentioned insurance has been issued
and is in full force and effect prior to commencing wort: in accordance with this
agreement. The Company shall be responsible for the insurance coverage as herein
provided of all employee: of said Company. Said insurance shall provide that the
same in non-cancellable except upon ten :(10) days' written notice to the City.
In case any employee engages in hazardous wort: under this contract and.i:, not
protected under the Workman's Compensation Act, the Company shall provide or cause .
to be provided, appropriate insurance for the protection of all such employees not
otherwise protected. The Company shall likewise obtain public liability and property
damage insurance to cover vehicles used or.maintained by him in the performance of
said cork connected with-this Agreement, with liability limits of not less than
$500,000 for any one person, and $500,000 for any one accident, and property damage
of $100,000.
If the Company fails to maintain such insurance, the City may obtain such insurance
to cover ally damages which said City or its principals may be liable to pay through
any of the operations and deduct and retain the amount of the premiums for such
insurance from any sums due.
Nothing herein contained shall be construed as limiting in any way the extent }propert;
which the Company may be held responsible for payment of damages to persons or
resulting from his operations or any operations of any subcontractors under him.
Company will be required to indemnify and hold harmless city and its officers and
employees from any claims, damages or expenses, including attorney's fees and court
costs, arising out of Company's performance. The city to be named as an additional
insured on the Company's master policy.
E. ASSIGNMENT
Company shall not assign this Agreement or any portion hereof, without first obtaininc
the written consent of City.. if. such assignment is made or. attempted by Company,
City, at its sole option, may terminate this Agreement upon the giving of a 29-hour
written notice to Company of such termination. .
9. TERM _
This Agreement shall be in full force and effect for a period of one (1) year, and
may be extended upon mutual consent of both parties.
7. Ira orrrace F~FQ0z'EMr•.raCrS Ira Cns); OF A CON' P.CT
Co;npany shrill carry public liability and property uamage insurance covering its
operations and obligations hereunder in an amount not less than $1,000,000 for
injuries, including accidental death, for any one person, and subjr:t to the same
limit for each person in an amount not less than $500,000, and pro;.--ty damage
insurance in an amount not less than $100,000 per each occurrence. 'Yhe Company
shall also ta):e out and maintain during the life of this contract, wor-}--man's
Compensation insurance covering all of his employees on the project, with a
company satisfactory to the City and shall furnish to the City certificates issued
by such companies showing that all of the above mentioned insurance has been issued
and is in full force and effect prior to commencing worn in accordance with this
agreement. The Company shall be responsible for the insurance coverage as herein
provided of all employee= of said Company. Said insurance shall provide that the
same in non-cancellable except upon ten .(10) days'. written notice to the City-
In case any employee engages in hazardous wort: under this contract and i:> not
protected under the workman's Compensation Act, the Company shall provide or cause
to be provided, appropriate insurance for the protection of all such employees not
otherwise protected. The Company shall li):ewise obtain public liability and property
damage insurance to cover vehicles used or maintained by him in the performance of
said work connected withthis Agreement, with liability limits of not less than
$500,000 for any one person, and $500,000 for any one accident, and property.damage
of $100,000.
If the Company fails to maintain such insurance, the City may obtain such insurance
to cover any damages.which said City or its principals may be liable to pay through
any of the operations and deduct and retain, the amount of the premiums for such
insurance from any sums due.
laothing herein contained shall be construed as limiting in any way the extent to
which the Company may be held responsible for payment of damages to persons ox propert,\
resulting from his operations or any operations of any subcontractors under him.
Company will be required to indemnify and hold harmless City and its officers and
employees from any claims,.damages or expenses, including attorney's fees and court
costs, arising out of Company's performance. The City to be named as an additional
insured on the Company's master policy. -
8. ASSIGNMENT
Company shall not assign this Agreement or any portion hereof, without first obtaininc
the written consent of City.. If such assignment is made or, attempted by Company,
City, at its sole option, may terminate this Agreement upon the giving of a 29-hour
written notice to Company of such termination.
9. TERM
This Agreement shall be in full force and effect for a period of one (1) year, and
may be extended upon mutual consent of both parties.
10. TPM1111ATION OF (:ONTkAC:T
a) Iii the event that any of the previsions of this contract are violatcd.by
the Company, the City may terminate the Contract by serving wr:Jaen notice
upon the Company of its intention to terminate such Contract WA, unless
within ten (10) days after the serving of such notice, such violation, shall
cease, the Contract shall, upon, the expiration of said ten (10) days, cease
and terminate. As to violations of the provisions of this Contract whic::1
cannot he remedied or corrected within ten (10) days, said Contracts shall be,
at the option of this City, ceased and terminated upon the giving of like
notice. In the e-,-ent of any such termination of any of the reasons above
mentioned, the City may take over the work and prosecute the same to
compl(-lion by contract: or otherwise for the amount and at the expense of
the Company.
b) If the Company should neglect to. pros,
any provisions of contract, the City,
the Company may, without prejudice to
such deficiencies, and'may deduct the
thereafter due the Company, provided,
shall approve such action and certify
Company.
ecute the work properly or fail to perform
after three (3) days' written notice to
any other remedy it may have, make good
cost thereof from the payment then or
however, the city Manager of said City
the amount thereof to be charged to the
11. NOT AN AGENT OF CITY
It is expressly understood and agreed that the Company given the Contract will be
responsible for furnishing all labor, service, materials and equipment and
performing the work as provided for, is acting as an independent Company and not
as an agent, servant or employee of the City of Rosemead.
12. STATEMENT OF QUALIFICATIONS
The contractor must be highly skilled and specialized in traffic signal systems
maintenance. Maintenance work should be the only business of the firm so that no
business conflict will arise between maintenance and construction. The contractor
must be familiar with a variety of equipment, have substantial parts inventory
and have sufficient equipment to adequately perform the contract. This can best
be assured by demonstrable past experience in the maintenance of traffic signal
systems similar to Rosemead's. A positive answer to the following question should
assure that this minimum requirement.is met:
Has your firm been engaged for at least three years solely in the
maintenance of traffic signal systems in at least one jurisdiction.
with equal or greater numbers.of signal installations than Rosemead?
Answer: Yes Y No
if the answer is Yes, please list the following:
Total number of years' experience: Eighteen (18)
Juri.c;dicti.on Served
Monterey Park
Montebello
Covina
No. of. Fixed. No. of. Actuated No. of Year Contract
Time Signal; Signals with this jurisdiction
has been held
11
22
7
16 Years
27
18 •Years
35
22
.18 Years
13. TOTAL BID PRICE FOR ORDINARY MAINTENANCE SHALL BE:
a) Traffic signals, 32 at $42.88 per intersection, per month, for a
total of $1,372.16 _per month, as of the bid date.
b) Safety lighting luminaires, at N/A per luminaire, per month, .
for a total of N /A' per month as of the bid date.
c) Total per month (a and b) above 1,7 /A
d) Total per hour labor for extraordinary maintenance, as of the bid date (Please
see schedule A & B attached).
2720 E. Regal Park Dri
Anaheim, Ca. 92806
Date February 3, 1981
Exhibit "B"
Republic Electric
Proposed Rate Schedule
for
The City of Rosemead (FY 2007/2008)
I. Traffic Signal Monthly Maintenance $53.36
Flashing Beacon Monthly Maintenance $39.63
Pedestrian Crossing Monthly Maintenance $54.54
Contractor's cost for supplies plus 15%
Labor rates as indicated
Sales Tax rate
8.25%
II. Hourly labor rates
Straight time
Overtime
Operations Superintendent
$81.82
$81.82
Engineering Technician
$80.73
$121.08
Leadman
$80.73
$121.08
Signal Technician
$80.73
$121.08
Lab Technician
$36.45
$54.69
III. Equipment
Hourly Rate
Pickup Truck
$27.27
Service Truck
$27.27
Service/Bucket Truck
$27.27
Paint Rig Truck
$25.88
Air compressor w/tools
$18.63
Water Truck
$10.35
Big Concrete Saw
$10.35
Note: Any equipment used, but not on the above schedule will be charged at the local prevailing rental rate.
Bureau of Labor Statistics Dao Attachment' Page 1 of 1
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Bureau of Labor Statistics
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Data extracted on: June 14, 2007 (5:05:00 PM)
Consumer Price Index - All Urban Consumers
Series Id: CUURA421SAO
Not Seasonally Adjusted
Area: Los Angeles-Riverside-Orange County, CA
Item: All items
Base Period: 1982-84=100
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual
2006 206.0 207.5 208.5 210.5 212.4 211.1 211.4 211.9 212.9 211.4 211.1 210.6 210.4
2007 212.584 214.760 216.500 217.845
12 Months Percent Change
Series Id: CUURA421SAC
Not Seasonally Adjusted
Area: Los Angeles-
Riverside-Orange
County, CA
Item: All items
Base Period: 1982-84=100
Year
Jan
Feb
Mar
Apr
may
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Annual
HALF1
HALF2
2006
5.4
5.1
4.7
4.7
5.4
5.2 1
5.01
4.3
3.4
2.2
2.7
3.3
4.3
5.1
3.5
2007
3.2
3.5
3.8
3.5
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