CC - Agenda 11-20-07•
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Rosemead
City Council
AGENDA
November 20, 2007
7:00 PM
City Hall Council Chambers
8838 E. Valley Boulevard, Rosemead, CalKomia 91770
John Tran, Mayor
John Nunez, Mayor Pro Tem
Margaret Clark, Councilmember
Polly Low, Councilmember
Gary Taylor, Councilmember
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ROSEMEAD CITY COUNCIL AGENDA November 20, 2007
• CALL TO ORDER - 7:00 PM
• PLEDGE OF ALLEGIANCE - Councilmember Low
• INVOCATION - Councilmember Taylor
• ROLL CALL - Councilmembers Clark, Low, Taylor, Mayor Pro Tern Nunez, Mayor Tran
1. PRESENTATIONS
A. Savannah Cemetery/Halloween Oktoberfest Presentation
B. ALADS Presentation to City Council
C. Proclamation to Soroptomists
D. Presentation: Team Member George De La Torre Returns From Iraq
2. PUBLIC HEARINGS
A. Property Maintenance Ordinance No. 854 - First Reading
On August 28, 2007, the City Council was presented with a draft property maintenance
ordinance. Based upon the comments made by the City Council at that meeting, staff
researched and revised the ordinance to address the issues that were raised.
The revised ordinance was presented to the City Council at the September 11, 2007 City
Council meeting. During the meeting, there were several additional issues raised by the
City Council including providing a comparative analysis of the City's existing procedures
and regulations with the proposed procedures and ordinance. Ultimately, the City Council
requested that a study session be held to discuss the proposed ordinance and existing
method of code compliance.
On September 25, 2007, the City Council held a study session to discuss the proposed
property maintenance ordinance in comparison to existing City regulations and
procedures. Based upon input from the City Council during that study session, staff has
revised the proposed property maintenance ordinance to address the Council's concerns.
The ordinance as well as Chapter 99 of the Building Code is included with the staff report
for the City Council's reference.
Recommendation: That the City Council approve Ordinance No. 854 on first reading.
B. General Plan Amendment 07-04, Zone Change 07-227, Design Review 07.146 and
Conditional Use Permit 07-1101 Located at 9800-9804 Valley Boulevard
Mr. Leo Wu has submitted applications for a General Plan Amendment, Zone Change,
Conditional Use Permit and Design Review for approval of a 6,226 square-foot retail/office
building on three adjoining parcels. Two of the three parcels fronting Valley Blvd. are
currently zoned C-3D (Medium Commercial with a Design Overlay) and designated
"Commercial" by the City's General Plan. The third parcel lies t the south of the subject
property, currently zoned R-1 (Single Family Residential zone) and is designated "Low
Density Residential" by the General Plan.
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ROSEMEAD CITY COUNCIL AGENDA
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November 20, 2007
Recommendation: That the City Council ADOPT Ordinance No. 857, thereby
APPROVING General Plan Amendment 07-04, Zone Change 07-227, Conditional Use
Permit 07-1101, and Design Review 07-146, subject to the attached conditions.
General Plan Amendment 05.01, Zone Change 05-221, Conditional Use Permit 05-
960, Zone Variance 04.325, Planned Development Review 05-02, and Tentative Tract
Map 061336 Located at 3212-3232 Del Mar Avenue
Mr. Patrick Yang has submitted applications to develop a new four-story mixed use
development consisting of 36 residential condominium units above 11,505 square feet of
commercial/retaillrestaurant space on four vacant parcels totaling 1.28 acres. The subject
site is located on the east side of Del Mar Avenue between Dorothy Street and Emerson
Place. The General Plan designation is Mixed Use Commercial/Residential. Three of the
four parcels are zoned C-3D (Medium Commercial with a Design Overlay), while the most
southerly parcel is zoned C-3 (Medium Commercial).
Recommendation: That the City Council ADOPT Ordinance No, 858, thereby
APPROVING General Plan Amendment 05-01, Zone Change 05-221, Conditional Use
Permit 05-960, Zone Variance 04-325, Planned Development Review 05-02, and Tentative
Tract Map 061336, subject to the attached conditions.
3. PUBLIC COMMENT FROM THE AUDIENCE
4. CONSENT CALENDAR
A. Resolution No. 2007.43 Claims and Demands
Recommendation: Adopt Resolution No. 2007- 43, for payment of City expenditures in
the amount of $1,558,235.74 numbered 58697 through 58743 and 60720 through 60857
Resolution No. 2007.45 Claims and Demands
Recommendation: Adopt Resolution No. 2007-45, for payment of City expenditures in
the amount of $1,716,844.98 numbered 58744 through 58792 and 60858 through 60994.
C. Award Copy/Scan/Fax Machine Contract
The City last acquired new copy machines approximately seven years ago, Under typical
use and maintenance, copy machines have a service life of five years. As a result, Ricoh
Americas Corporation, the manufacturer of our machines, is no longer manufacturing parts
or toner. We were recently informed, that in the event one of our machines has a
significant hardware failure, parts will likely not be available for repair. Based upon this
information, staff solicited written bids for new copy equipment.
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ROSEMEAD CITY COUNCIL AGENDA
November 20, 2007
Recommendation: That the City Council award the contract for Copy Machine Services to
Ricoh Americas Corporation and authorize the City Manager to sign any necessary
documentation.
D. Support Letter for Rivers and Mountains Conservancy Grant Application - Sierra
Club Angeles Chapter
The Sierra Club Angeles Chapter has undertaken efforts to purchase the Montebello Hills
and preserve the area as protected open space, If successful, this effort would help
preserve the watershed area between the Rio Hondo Channel and Los Angeles River and
provide a natural corridor for native habitat. Members of the local Sierra Club chapter
have asked that the City of Rosemead draft a letter to show support for a grant application
to the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy (RMC).
Recommendation: That the City Council support efforts for the purchase of the
Montebello Hills and authorize the Mayor to sign the attached letter on behalf of the City
Council.
E. Appropriation of Funds for Football Helmet Replacement for the Rosemead Rebels
Youth Football Association
The Rosemead Rebels Youth Football Association ("The Rebels") submitted a request to
the City Council for $20,000 in financial assistance. At the July 17, 2007 Council Meeting
the City Council approved financial assistance in the amount of $8,356 in FY 2007-08 to
be used for football helmet replacement and $8,800 for football helmet replacement in
FY2008-09, the request is not budgeted in either year. This report asks City Council to
appropriate $8,356 from the unreserved, undesignated General Fund's fund balance and
to direct staff to include $8,800 in the FY2008-09 preliminary budget for football helmet
replacement.
Recommendation: That the City Council approve an appropriation addition of $8,356 in
the Community Promotions, Community Contributions account (4200-6320-Fund01) for
football helmet replacement for The Rebels using unreserved, undesignated General
Fund's fund balance and direct staff to include another $8,800 in the FY2008-09
preliminary budget for football helmet replacement for The Rebels.
Maintenance Truck Purchase
Recently, Unit #9 in the Rosemead Parks and Recreation maintenance motor fleet has
become inoperable. This vehicle has been in service for over nineteen (19) years and is
used as part of the City's maintenance and mowing functions. Purchasing a comparable
replacement vehicle is the most viable option at this point, as the cost to repair Unit #9
exceeds the total value of the truck,
The City Council recently approved the purchase of a similar vehicle for the Field Services
Division. As part of that purchase, staff sent requests for proposals to twelve
GMCIChevrolet Dealerships and received three bids from the following:
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ROSEMEAD CITY COUNCIL AGENDA
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November 20, 2007
Scott GMC, El Monte Truck Center, El Monte $36,700
Rio Rancho GMC, Pomona $38,500
Selman Chevrolet, Orange $41,400
Recommendation: That the City Council authorize the purchase of a second identical
maintenance vehicle from Scott GMC to replace Unit #9 based upon the result of the bids
received for the vehicle purchase for the Field Services Division. Funds were budgeted for
FY 2007-08 to purchase the vehicle.
G. Release of Bond - Parcel Map 65099
3220-3226 Delta Avenue
A Faithful Performance Bond and a Labor and Material Bond were required to guarantee
construction of a sewer lateral and installation of survey monuments for Parcel Map 65099.
In lieu of bonds, a Cash Deposit was submitted to the City in the amount of $9,300
Recommendation: That the City Council accept the sewer lateral and survey monuments
and refund the Cash Deposit including interest.
Release Of Bond - Parcel Map 27139
9306 Guess Street
A Faithful Performance Bond and a Labor and Material Bond were required to guarantee
construction of a sewer lateral, driveway and parkway drain, and planting of a parkway tree
for Parcel Map 27139. In lieu of bonds, a Certificate of Deposit was submitted to the City
in the amount of $6,000.
Recommendation: That the City Council accept the public improvements and release the
Certificate of Deposit.
Request for Traffic Improvements on Walnut Grove Avenue at Dorothy Street
At the October 4, 2007 Traffic Commission meeting, the Commission discussed and
recommended the installation of pavement markings, related signage and red curb on
Walnut Grove Avenue at Dorothy Street to address left-turn movement concerns.
Recommendation: That the City Council approve the plan to install "Keep Clear"
pavement markings, limit lines, advanced intersection warning sign, and "Do Not Block"
intersection signs for northbound Walnut Grove Avenue at Dorothy Street; add an
advanced intersection warning sign and extend/add red curb on the west side of Walnut
Grove Avenue north and south of Dorothy Street; and direct staff to order the work
J. Development Plan and Schedule for Sewer System Management Plan
In accordance with the State Water Resources Control Board's Order No. 2006-0003-
DWQ, the City is required to develop and implement a Sewer System Management Plan
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ROSEMEAD CITY COUNCIL AGENDA
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November 20, 2007
(SSMP) to properly manage, operate, and maintain all parts of the sanitary sewer system,
and mitigate any sewer overflows that may occur.
Recommendation: That the City Council approve the Development Plan and Schedule for
completing all the required elements of the Sewer System Management Plan.
K. Community Outreach Programs
Recently, staff has been working to coordinate the development of a variety of community
outreach programs. Those efforts include the update of the City website and the
implementation of a variety of informational items.
The current City website has the ability to provide contact information, list upcoming
events, make available City Council and commission agendas and post documents that
are in a PDF format, The website is fairly static and does not support the capabilities of
being interactive. The City is very limited in what it can provide through the website
because of the format it was created in.
During the last budget cycle, City Council approved the appropriation of $90,000 in order
to create a new website, of that amount $50,000 is budgeted through the Community
Development Commission and the remaining $40,000 is budgeted through the City's
general fund. Staff has talked to several vendors and cities and we believe that Vision
Internet is the most qualified, experienced and innovative company that specializes in
municipal websites.
Also, as part of our efforts to provide residents with more information on a timelier basis,
more accessible information and provide residents with different mechanisms for
submitting input to the City regarding various topics, issues, programs and services, staff
has researched and is proposing a number of community outreach programs. These
proposed programs include a bi-monthly City newsletter, the development of Rosemead
University Citizens Academy, resident information guide, business appreciation programs,
which would include welcoming new businesses, citizen comment feedback, coffee with
council and pizza with council.
These are just a few of the community outreach and public relations programs staff
recommends implementing during the next few months.
Recommendation: That the City Council take the following action:
■ Authorize the City Manager to enter into a contract agreement with Vision Internet
for the development and launch of a new City website.
■ Approve the proposed community outreach and public relations programs.
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ROSEMEAD CITY COUNCIL AGENDA
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November 20, 2007
L. City Council Chambers Building Modifications - Rejection of All Bids
As part of the City's Fiscal Year 2007-08 Capital Improvement Budget, the City Council
approved a project to renovate the City Council Chambers. This project will include
modernization work, upgraded access for disabled persons, and improved audio visual
technical equipment. On October 31, 2007, bids were received and reviewed for the
project.
Recommendation: That the City Council:
1) Reject all bids.
2) Request the architect to revise the plans and specifications as needed.
3) Direct staff to advertise the revised project for bid.
M. Approval of Specifications and Authorization to Solicit Bids for City Transit Services
The City of Rosemead offers residents a public transportation program that includes curb-
to-curb and fixed route shuttle services. In analyzing the City's transportation program,
staff found that these services had not gone out to bid in approximately eleven years.
Typically these services are bid more frequently, usually occurring every five to seven
years. Bidding transit services helps cities take advantage of emerging technologies and
allow them to better tailor marketing programs to residents. Issuing a Request for
Proposal will allow the City to access a competitive market for transportation services,
improve service levels, and ensure that City residents are provided with the highest quality
of services available.
Recommendation: That the City Council take the following action:
1) Approve the attached specifications for transportation services.
2) Authorize staff to solicit bids from the attached list of qualified transit service providers.
3) Authorize the City Manager to execute a two-month contract extension with the current
service provider, Laidlaw/First Transit, to provide a time to complete the procurement
process.
N. Request for Striping Changes on Encinita Avenue at Mission Drive
At the July 5, 2007 Traffic Commission meeting, the Commission discussed and approved
a plan to change the striping pattern and curb markings on Encinita Avenue at Mission
Drive. This change entails installation of red curb at 4106 Encinita Avenue.
Recommendation:
That the City Council approve the Traffic Commission's recommendation to change the
striping pattern on Encinita Avenue at Mission Drive and the installation of red curb at 4106
Encinita Avenue, and direct staff to order the work.
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ROSEMEAD CITY COUNCIL AGENDA
5. MATTERS FROM CITY MANAGER & STAFF
6. MATTERS FROM MAYOR & CITY COUNCIL
A. City-Wide Rummage Sale
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November 20, 2007
After the success of the Halloween Oktoberfest, an event that helped bring together
thousands of residents and visitors, community members asked staff to consider the
possibility of hosting a community-wide yard sale.
In addition to providing residents with another community event, a city-wide rummage sale
would help divert used items that have accumulated throughout the years from ending up
in landfills. Items that are not purchased would be donated to local non-profit
organizations in Rosemead, enabling them to benefit from this event.
The proposed event is tentatively scheduled for Sunday, March 30, 2008 from 8:00 am to
1:00 pm at the Rosemead Community Center and the City Hall/Library parking lots. A total
of 184 spaces would be rented for $10 a space, with priority given to Rosemead residents.
Rosemead-based non-profit organizations selling items to benefit their organization would
not be charged a rental fee. If the spaces are not sold out by a specific date, the spaces
would then be rented to non-Rosemead residents for $15 a space. Those renting a space
for the rummage sale would be responsible for bringing their own equipment such as E-Z
up-type tents, chairs, tables, etc.
The event will include food booths on Steele Street, just south of Bank of America and two
children's jumpers would be placed on the grass area of the Rosemead Center.
The cost of the event would include the rental of booths for the food vendors, portable
restrooms and jumpers in addition to the cost of health permits for the food booths, staff
time, security, advertisement, and generators. The city could potentially collect $1,800
from space rental fees, which would help pay for the cost of some of the items above.
Recommendation: That the City Council take action on the following:
• Direct staff to coordinate a City-wide Rummage Sale.
• Allocate $3,000 to fund costs associated with coordinating a City-wide Rummage
Sale.
B. Traffic Commission Vacancy
Traffic Commissioner Janet Chin recently resigned from the Traffic Commission effective
December 14, 2007, as a result of being elected to the Garvey School District Board.
Therefore, the Traffic Commission has one vacant seat that needs to be filled.
Recommendation: That the City Council provide staff with direction as it relates to
filling the Traffic Commission vacancy.
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ROSEMEAD CITY COUNCIL AGENDA November 20, 2007
C. Abandoned Shopping Carts
On October 9, 2007, the City Council directed staff to prepare an overview of the City's
efforts in dealing with abandoned shopping carts. The overview was to include what we
are currently doing and what changes should be made, if any, to be more proactive in
addressing abandoned shopping carts in Rosemead.
Recommendation: That the City Council review this report and provide staff with direction
regarding additional shopping cart removal efforts.
D. Stop Sign and Crosswalk on Jackson Avenue at Whitmore Street
At the October 9, 2007 City Council meeting, the Council approved a plan for the
installation of stop signs and a crosswalk at Jackson Avenue and Whitmore Street
and directed staff to carry out the installation. The traffic controls were installed
on October 30, 2007. However, Mr. Andy Loi, who resides at 3120 Jackson
Avenue, has expressed his concerns that the new stop sign installed immediately
north of his driveway has created an unsafe condition for his family,
Recommendation: That the City Council provide guidance with regards to Mr. Loi's
concerns.
E. An Ordinance of the City Council of the City of Rosemead Amending Chapter 9 of
the Rosemead Municipal Code to Include Residency Restrictions for Registered Sex
Offenders - First Reading
On November 7, 2006, the voters of the State of California overwhelmingly approved
Proposition 83, "The Sexual Predator Punishment and Control Act: Jessica's Law"
("SPPCA"), so as to better protect Californians and the children of this State in particular,
from sex offenders. Among other things, SPPCA added subsection (b) of Penal Code
Section 3003.5 which makes it unlawful for any registered sex offender to reside within
2000 feet of any public or private school, or any park where children regularly gather. In
addition, SPPCA added subsection (c) of Penal Code Section 3003.5 which set forth that
municipalities may enact local ordinances that further restricts residency of such persons.
Recommendation: That the City Council adopt Ordinance 859 Amending Chapter 9 of the
Rosemead Municipal Code to include Residency Restrictions for Registered Sex
Offenders.
7. ADJOURNMENT
The next regular City Council meeting is scheduled to take place on October 23, 2007 at 7:00 pm.
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