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CC - Item 4J - Sewer System Management Plan• ROSEMEAD CITY COUNCIL STAFF REPORT TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: OLIVER CHI, CITY MANAGER Qrt~G~- DATE: NOVEMBER 20, 2007 SUBJECT: DEVELOPMENT PLAN AND SCHEDULE FOR SEWER SYSTEM MANAGEMENT PLAN SUMMARY In accordance with the State Water Resources Control Board's Order No. 2006-0003- DWQ, the City is required to develop and implement a Sewer System Management Plan (SSMP) to properly manage, operate, and maintain all parts of the sanitary sewer system, and mitigate any sewer overflows that may occur. Staff Recommendation Staff recommends that the City Council approve the Development Plan and Schedule for completing all the required elements of the Sewer System Management Plan. ANALYSIS On May 2, 2006, the State Water Resources Control Board (State Board) adopted Order No. 2006-0003-DWQ requiring all public agencies that own or operate a sanitary sewer system comprised of more than one mile of pipes or sewer lines, which conveys untreated wastewater to a publicly owned treatment facility in the State of California, to develop and implement a Sewer System Management Plan (SSMP) and to electronically report all sanitary sewer overflows to the State Board's database. Development of the SSMP will require extensive computer modeling, flow monitoring and analysis of the entire sewer system to determine flow patterns, system capacity and deficiencies, and identify and prioritize future sewer improvement projects. The analysis will take into consideration the City's projected population growth and ultimate land use as outline in the updated General Plan, especially the flow contributions from high- density nodes such as multi-use developments. This analysis will provide the basis for the SSMP. The major elements of the SSMP will include the following: • SSMP Goals and Organizational Structure • Overflow Emergency Response Program • Legal Authority • Operations and Maintenance Program APPROVED FOR CITY COUNCIL AGENDA: City Council Meeting November 20, 2007 Page 2 of 2 Fats, Oil and Grease Control Program Design and Performance Standards System Evaluation and Capacity Assurance Plan Attached is the proposed development plan and schedule for the City of Rosemead to complete all of the required elements of the program. PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Prepared by: Rey Alfonso, P.E. City Engineer by: Assii'~tant City Manager Attachment: SSMP Development Plan & Schedule Sewer System ManagemsePlan - Development Plan and module City of Rosemead Required Task Activity Descriptions to Comply with SWRCB Order No. 2006.0003•DWO Completion Target Completion Date Date Date Submit Application File an application N01 for coverage under the general WDR's t 1 /02/2006 1013012006 Obtain Usemame & Password Designate the agency's 'duly authorized representative', register for SSO Database account through the California Integrated Water Quality System (CIWQS), complete the ' ' 01102/2007 121212006 1272112006 Submit SSMP Develop- Collection System Questionnaire Prepare the SSMP development plan and schedule. Have this element approved by the 11102/2007 10116007 1011112007 ment Plan & Schedule agency governing board Describe Define the goals of the SSMP to property manage, operate & maintain the sewer system 11/0212007 10/312007 SSMP Goals 1) Identify the administrative and maintenance positions for implementation Define the Organization measures In the SSMP program, including lines of authority by organization Structure having chart. responsibility under the 2) Identify the chain of communication for reporting SSO s, from receipt of a 11102/2007 101312007 SSMP complaint, to the primary responder, to local Agency officials, to County Health Dept to State OES, to RWQCB, to SWRCB, etc. Develop or affirm the existence of an overflow response plan that includes the following: a) Proper and timely notification procedures of SSO's to primary responders: b) Procedure lo ensure timely response and containment of SSO's; Develop & implement an c) Procedures to ensure prompt notification of SSO's to appropriate authorities; Overflow Emergency d) Procedures to ensure that staff and contractors are aware of and follow the 05102009 CSMD Response Plan plan and are appropriately trained. e) Procedures to ensure other necessary response activities are incorporated f1 Ensure that reasonable steps are taken to contain & prevent discharges to the Waters of the United States. Identify all legal authorities possessed by the Agency to: a) Prevent illicit discharges to the sewer system; Demonstrate Legal b) Require that sewers and connections be properly designed and constructed; 032006 A it h c) Ensure access for maintenance, Inspection, or repairs of public sewers; 051022009 041 ut or y d) Limit the discharge of fats, ou, and grease (FOG) and other debris that may cause blocka es g , e Enforce any violation of its sewer ordinances. Identify procedures In place or to be Implemented to accomplish the following: a) Provide adequate operation and maintenance of facilities and equipment: b) Maintain an up-to-date map of the sayer system & storm drain system; c) Maintain relevant records to establish and prioritize appropriate SSMP Define Operation and activities and show tends in SSO; 051022009 061051200& Maintenance Program d) Providing preventative activities and tracking work orders; e) Identity and prioritize system deficiencies and implement short and long term rehabilitation actions including a CIP & Capital Outlay plans; Q Provide training to staff and require contractors to be trained; Maintain equipment and replacement part inventories. Develop new or identify existing FOG control Program that includes: a) Establish and implement public education and outreach program that promotes proper disposal of FOG. b) A plan & schedule for disposal of FOG generated In the agency service area, c) Identify measures to prevent SSO's and blockages caused by FOG, Prepare & Implement d) Requirements far design, maintenance and installation of grease removal Fats, Oil, and Grease devices, related BMP's, and record keeping and reporting criteria, 051022009 CSMD (FOG) Control Plan e) Authority to inspect grease producing facilities, enforcement actions and adequate staffing to accomplish inspection and enforcement, f) Identify sections of the sewer systems subject to grease blockages and establish cleaning maintenance schedule for each section; and Implement source control measures for all sources of FOG discharge. Identify procedures for ensure the following: 0610212009 0611212008 Define Design and Performance Provisions a) Proper design, construction and specifications for sewer system Willies, b Pro Inspection and testing during installation 8 repairs of sewer facilities. Develop or affirm the existence of a CIP that includes the following: a) Evaluation of sewer system hydraulic capacity to asses such contributions to SSO's during typical and peak flow conditions, Prepare & Implement a b) Establish design criteria 9 or where none exists, 0010212009 0711712008 System Evaluation and c) Establish capacity enhancement measures In a CIP with associated funding Capacity Assurance Plan sources, both short & long term, and with schedules, Review and update CIP & Schedule with SSMP updates, Develop or identity existing plans or actions to do the following: a) Maintain relevant information to be used In SSMO activities, oring, nitit Address Addres Mo Mo b) Monitor the implementation and effectiveness of each element of the SSMP: 0810212009 CSIVID n and Measureme, c) Asses the success of the preventative maintenance program, Program Modifications d) Update program elements as information indicates, e Identify and iflustral SO trends based upon information collected. Establish & Schedule Develop an internal SSMP periodic audit system that focuses on evaluating the 0810212009 Audits of SSMP Frog ram effectiveness and deficiencies of the SSMP and steps to correct them. Develop an effective means of communicating with the public and stakeholders on the Establish a development, implementation, and performance of the SSMP, and provide a means for 0810212009 0811400 Communication Program public feedback on the SSMP program as it progresses. Such plan must incorporate those areas tribute to and/or satellite to the agency sewers stem. Complete First Draft Draft SSMP and circulate to stakeholders for review, comments and a public hea ' . NA Prepare SSMP khcorpaating comments from stakeholders and general public, where 00212009 Complete Final SSMP applicable; submit to Agency to( approval (certification), and to the SWRCB as required.