CC - Item 4L - City Council Chambers Buildings Modifications Rejection of All Bids•
6 M E
S
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ROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: OLIVER CHI, CITY MANAGER
DATE: NOVEMBER 20, 2007
SUBJECT: CITY COUNCIL CHAMBERS BUILDING MODIFICATIONS -
REJECTION OF ALL BIDS
SUMMARY
As part of the City's Fiscal Year 2007-08 Capital Improvement Budget, the City Council
approved a project to renovate the City Council Chambers. This project will include
modernization work, upgraded access for disabled persons, and improved audio visual
technical equipment. On October 31, 2007, bids were received and reviewed for the
project.
Staff Recommendation
Staff recommends that the City Council:
Reject all bids.
2. Request the architect to revise the plans and specifications as needed
3. Direct staff to advertise the revised project for bid.
DISCUSSION
At 2:00 PM on October 31, 2007, the City Clerk opened and read the following total bid
prices for this project:
Bidder
Total Bid Price
Low
GTA Construction
$397,000.00 *
2
Telacu Construction
$450,500.00 *
3
SBS Corporation
$468,280.00 *
4
Tei-Tech Construction
$497,000.00 *
5
General Consolidated
$559,000.00
APPROVED FOR CITY COUNCIL AGENDA: 0
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City Council Meeting
November 20, 2007
Page 2 of 3
6 Abeam Construction $596,484.00
7 Courts Construction $612,975.00
8 MR Bracey Construction $646,973.75 *
9 Hallmark Construction $742,000.00 *
10 BBS Construction $777,000.00
* Denotes Irregularity Contained in Bid Proposal Documents
The City Council Chambers building modification project includes the removal and
replacement of furniture and fixtures, refurbishing audience chairs, carpet replacement,
painting, and the installation of a new audio visual system for the space. These
upgrades will give the council chambers a needed facelift and provide residents with a
more user-friendly venue. Plans and specifications for the renovation work were
prepared by Onyx Architects.
Upon reviewing the bid proposals submitted, staff found several irregularities in six of
the ten proposals received. Some of the irregularities included:
• Failure to meet requirements outlined in the City's standard construction
documents for public works projects
• Failure to acknowledge receipt of bid forms
• Failure to provide complete lists of subcontractors
• Failure to acknowledge receipt of bid addenda documents
With such a high frequency of irregularities, it shows confusion in the architect's bid
plans and the potential for contract change orders if a contract is awarded. Project
change orders commonly cause cost overruns and project delays. Rebidding this
project will allow staff and the architect to clarify questions regarding the project's
design.
In accordance with City Municipal Code (RMC 3.24.100) and the contract bid
documents reviewed by each contractor, the City Council/Agency reserves the right to
reject any or all proposal and readvertise bids. Upon rejection of bids, staff will meet
with the architect to revise the plans and specifications and readvertise the project.
Staff estimates that the revised plans and recommended bidder will be presented to the
City Council in January 2008.
FINANCIAL REVIEW
Funding for this project is provided for in the City's approved FY 2007-08 Capital
Improvement Program Budget.
0 0
City Council Meeting
November 20, 2007
Page 3 of 3
ENVIRONMENTAL REVIEW
The project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 (a) of the CEQA Implementing Guidelines. This
exemption covers building alterations involving partitions, plumbing, electrical, etc.
LEGAL REVIEW
This staff report has been reviewed and approved by the City Attorney.
Prepared by:
X go"t jq""
Chris Marcarello
Administrative Services Officer
jSub i ed by:
n Saeki
Assistant City Manager
Attachments:
(1) Bid Summary/Comments
®ELTERFZ^
CITY OF ROSEMEAD
List of Bidders
Rosemead City Council Chamber Remodel
Bid No. P05066
Pre-Bid Questions: Friday, October 19, 2007 at 2:00pm
Bid Opening: Wednesday, October 31, 2007 at 2:00pm in the Office of the City Clerk
8838 E. Valley Blvd, Rosemead CA 91770
Bid-Sheet
Plan &
Names of Contractors
d
Signed
Seal
Bonds
Subs List
Lump Sum:
Remarks
Spec
;
2
A C
i
I
1
Y
Y
Y
Y
$ 397
000
00
1. Not performing at least 50% of contract.
Yes
onstruct
on
nc.
GT
es
es
es
es
,
.
2 Biggest job performed $550,000
1. Not acknowledged sheets AV 1.1 & AV 1.2
Yes
Telacu Construction Management
1,2
Yes
Yes
Yes
Yes
$ 450,500.00
2 No name for Upholstery sub-contractor
Yes
SBS Corporation
1,2
Yes
Yes
Yes
No
$ 468,280.00
1. Biggest job performed $329.000
I
1
2
Y
Y
Y
Y
$ 497
000
00
1. No sub-contractor for Wheel Chair Lift
Yes
TEI-TECH Construction
nc.
,
es
es
es
es
,
.
2 Biggest job performed $400,000
Yes
General Consolidated Constructors Inc.
1
Yes
Yes
Yes
Yes
$ 559,000.00
Yes
Abeam Construction Inc.
1,2
Yes
Yes
Yes
Yes
$ 596,484.00
Yes
Courts Construction Co. Inc.
1,2
Yes
Yes
Yes
Yes
$ 612,975.00
1. Bid price not shown on Bid Form
No
M.R. Bracey Construction Co. Inc
1,2
Yes
Yes
Yes
Yes
$ 646,973.75
2. Does not supply sub-contractors telephone
3. Does not acknowledge Scope of Work
Yes
Hallmark Construction Inc.
1,2
Yes
Yes
es
Yes
$ 742,000.00
1. Biggest job performed $358,858
Yes
BBS Construction
1,2
Yes
Yes
E
Yes
Yes
$ 777,000.00
Recommendation:
It is the recommendation of this office to "REJECT" all proposals in accordance to the contract documents; Instruction to Bidders, Award
of Contract "The Agency reserves the right to reject any or all proposals, to waive any irregularity".
•
Bid-Sheet Form
11/8/2007