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CC - Item D1 - Budget for Fiscal Year 2006-07• • City of Rosemead Memorandum TO: THE HONORABLE MAYOR AND CITY COUN IL FROM: ANDREW C. LAZZARETTO, CITY MANAGE DATE: JUNE 5, 2006 SUBJECT: 2006-2007 FISCAL YEAR DEPARTMENTAL GOALS As staff has worked to prepare a 2006-2007 spending plan for City Council consideration, have concurrently been discussing with each department the preparation of a listing of workplan items that the City would be committed to accomplishing during this next fiscal year. The attached document is a compilation of significant goals and projects for our organization over the course of this next budget cycle. The document was created based on the conversations I have had with each member of the City Council, my analysis of organizational needs, and discussions with staff. In my estimation, the resulting list of workplan items represents an ambitious yet achievable listing of projects that will significantly benefit the community. As always, please feel free to let me know if you have any questions or comments. Attachments • C-] CITY OF ROSEMEAD 2006 - 2007 Fiscal Year Departmental Goals & Objectives 0 • CITY OF ROSEMEAD CITY MANAGER'S OFFICE / ADMINISTRATIVE SERVICES DEPARTMENT 2006-2007 FISCAL YEAR GOALS & OBJECTIVES ✓ General Goals ■ Implement City Council policy by providing overall direction to operating departments, including review of all council agenda items. • Develop a proposed comprehensive public information program that will work to reinvent and enhance the City's image. ■ Coordinate the City's legislative advocacy and inter-governmental relations program. • Develop an Administrative Policy Manual. ■ Schedule at least one table top emergency response exercise to take place at the Rosemead Public Safety Center. ■ Award bid and begin construction of the City Council Chambers remodeling project and renovation of City Hall. • Increase training opportunities for employees to include participation in classes offered by the California Joint Powers Insurance Agency and other vendors. • Develop and implement new graffiti prevention, control, and abatement strategies. ■ Evaluate the possibility of changing street banners along main arterial streets four times a year. ■ Organize a teambuilding/strategic planning retreat in early 2007 for City Council & staff. ✓ Personnel / Risk Management ■ Develop for City Council consideration and adoption a Personnel Rules & Regulations Manual. ■ Develop and administer an employee classification, compensation, and benefit plan. ■ Coordinate innovative recruitments that encourage diversity in our applicant pools. • Maintain recruitment logs, process new and terminated employees, and orient new employees. • Conduct a compensation and benefit survey. ■ Coordinate employee performance evaluation notifications and monitor for completion. ■ Maintain and track records of existing and terminated employees. ■ Develop programs that attract, train, and retain quality employees for the City organization. • Implement training programs to meet changing business practices and the needs of the workforce. ■ Administer the City's risk management and workers' compensation program. o Ensure the City's compliance with all applicable laws. o Coordinate management of general liability claims with third-party administrator and legal counsel. Page 1 of 2 • • ✓ Finance ■ Ensure the development and implementation of a balanced budget for FY 2007-2008. ■ Ensure the City's financial stability by engaging in long range financial planning. ■ Create budget monitoring and financial analysis tools. ■ Create long-range financial projection tools. ■ Prepare for City Council consideration and adoption a 5-year Capital Improvement Plan. ✓ Process Improvement ■ Conduct an organizational overview to determine if new technologies could be used to create more effective and efficient processes. ■ Supervise the transfer of the business license function from administration to the finance department. ■ Investigate the use of hand-held citation machines for the Parking Control Officers. ■ Investigate the contracting of crossing guards with a private company. If feasible, make the transition during a school break. ■ Review the film permit process and fees and implement any needed changes. ✓ Housing ■ Develop a long-term low and / or moderate income housing strategy. ■ Identify potential low and / or moderate income housing sites in the City. ■ Finance the construction of a new low and / or moderate housing project. ■ Develop a strategy to address the future of mobile home and trailer parks in the City. ✓ Redevelopment / Economic Development ■ Coordinate the City's economic development and redevelopment activities. ■ Ensure that there is a nexus between the City's redevelopment plans and updated General Plan. ■ Identify and develop an implementation strategy for removal of blighted areas in the City. ■ Develop a vision for key redevelopment sites, including the following locations: o Rosemead Boulevard /Valley Boulevard o Valley Boulevard / Temple City • Review the City's redevelopment implementation plan and update if necessary. ■ Develop a targeted and coordinated marketing plan for redevelopment and economic development related projects. Page 2 of 2 • • CITY OF ROSEMEAD COMMUNITY DEVELOPMENT DEPARTMENT 2006-2007 FISCAL YEAR GOALS & OBJECTIVES ✓ General Goals • Provide updated General Plan / Zoning Ordinance to City Council for adoption. ■ Provide opportunities for Planning Commissioners to attend training sessions. ■ Hire and utilize consultants for landscape and other technical review of projects. ■ Update City of Rosemead webpage with zoning information, plan submittal procedures, current list of projects, and Planning Commission hearings. ■ Develop "interpretations and opinions" and "needed amendments" notebook on codes. ■ Develop for City Council consideration and implementation a mansionization ordinance. ■ Develop design guidelines for Valley Boulevard and Garvey Avenue which incorporate mixed-use standards. ✓ Process Improvement ■ Hold monthly Planning Department staff meetings. ■ Streamline Occupancy Permit and Business License process. ■ Develop a standardized procedure for tracking compliance of entitlement conditions of approval. ■ Revise and reformat entitlement application forms. Page 1 of 1 0 CITY OF ROSEMEAD PUBLIC WORKS / ENGINEERING DEPARTMENT 2006-2007 FISCAL YEAR GOALS & OBJECTIVES ✓ General Goals ■ Update and revise the Public Works permit application to comply with JPIA Risk Management objectives. ■ Develop a GIS-based storm drain inventory. ■ Organize and archive department files. ■ Inventory street signs in the area bounded by Garvey Avenue / New Avenue / 1-10 Freeway / San Gabriel Boulevard • Begin construction of the Garvey Avenue Bridge • Construct Virginia Street Improvements. ■ Prepare Sanitary Sewer Management Plan • Vacate alleys and street right-of-ways that are no longer necessary. Page 1 of 1 • CITY OF ROSEMEAD FINANCE DEPARTMENT 0 2006-2007 FISCAL YEAR GOALS & OBJECTIVES ✓ General Goals ■ Arrange for onsite Microsoft Word and Excel training for the staff. ■ Begin preparation for the GASB 45 Other Post Employment Benefit requirement. ■ Implement the updated personnel / salary system. ✓ Technology Improvement ■ Update the City website with Summer, Fall, Winter, and Spring class and event information. ■ Add the Rosemead Municipal Code onto the City's website for general public access. ■ Integrate pictures of Rosemead throughout the website. ■ Coordinate with the City Clerk to post past, current, and future agenda coversheets and staff reports via the City website. ■ Update the existing telephone system as deemed necessary. Page 1 of 1 CITY OF ROSEMEAD PARKS AND RECREATION DEPARTMENT 2006-2007 FISCAL YEAR GOALS & OBJECTIVES ✓ General Goals • Design and conduct a comprehensive survey for distribution throughout the entire community to better determine the most appropriate types of recreation programs and services for Rosemead. • Based on the results of the survey, create new and innovative programs that meet the community's needs. ■ Investigate the possibility of converting the Savannah Cemetery to park or passive open space. o Contact the City of Whittier to discuss their experience in converting former cemetery space into Founder's Park. Page 1 of 1 CITY OF ROSEMEAD CITY CLERK'S DEPARTMENT 2006-2007 FISCAL YEAR GOALS & OBJECTIVES ✓ General Goals ■ Log, index, and establish a computer based tracking system for City Council Meeting minutes. ■ Assess the possibility of updating counter copies of meeting minutes. • Log, index, and establish a computer based tracking system for resolutions. ■ Assess the possibility of updating counter copies of resolutions. ■ Log, index, and establish a computer based tracking system for ordinances. • Assess the possibility of updating counter copies of ordinances. • Create a records management system for the filling of FPPC reports. • Set-up FPPC compliance standards and public viewing binders. ■ Create a City Clerk Handbook. • Create an Assistant City Clerk Handbook. ■ Inventory and assess the records management system in the City Clerk's Office.