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CC - Item 4E - Award of Street Sweeping Contract
E M F S O q aaa~ ITEM NUMBER: 0 ROSEMEAD CITY COUNCIL STAFF REPORT TO: THE HONORABLE MAYOR AND CITY COLIN IL FROM: ANDREW C. LAZZARETTO, CITY MANAGE DATE: JUNE 13, 2006 SUBJECT: AWARD OF STREET SWEEPING CONTRACT SUMMARY The City's contract with CleanStreet to provide street sweeping services expires June 30, 2006. Bid proposals have been received from four street sweeping providers. Staff has reviewed the bid proposals. Staff Recommendation Staff recommends that the City Council award the street sweeping contract to CleanStreet and authorize the City Manager or his designee to sign the contract on behalf of the City. ANALYSIS The City's contract with CleanStreet to provide street sweeping services expires June 30, 2006. On February 28, 2006, that the City Council authorized advertisement for bids for street sweeping services. The following bids were received on April 20, 2006: Bidder Routine Sweeping Emergency Sweeping (Regular Hours Emergency Sweeping After Hours Special Event Sweeping Viejo Sweeping $19.00 $90.00 $90.00 $90.00 CleanStreet $19.50 $65.00 $65.00 $65.00 Nationwide Environmental $21.40 $85.00 $95.00 $95.00 Dickson $21.74 $95.00 $125.00 $125.00 Attached are copies of the bids. The bid proposal from Viejo Sweeping was deemed non-responsive, as it did not include the information regarding qualifications, work plan, etc. that was requested in the Notice Inviting Bids. APPROVED FOR CITY COUNCIL AGENDA' City Council Meeting June 13, 2006 Page 2 of 2 CleanStreet, Nationwide Environmental and Dickson were all deemed to be qualified contractors based on the proposals that they submitted. All three contractors have been in business for over 40 years, serve numerous cities in the San Gabriel Valley as well as throughout Los Angeles County and southern California, and have a proven track record. Each utilizes recycling facilities in an effort to help cities meet AB 939 diversion requirements. Since 1990, CleanStreet has provided exemplary street sweeping services on a continuous basis. Mr. Augustine Martinez has been the street sweeper operator in Rosemead for the duration of CleanStreet's tenure and will continue as such. Mr. Augustine is familiar with the City and the sequence of sweeping, knows the special needs of the schools, how to handle difficult areas, what prevents complaints and has demonstrated ability to complete routes and will provide AQMD-compliant sweepers. Based on the City's experience with CleanStreet and the competitive rate they provided, it is recommended that the City Council award the contract for street sweeping to CleanStreet. FINANCIAL REVIEW The cost for street sweeping services in FY 06-07 is estimated to be approximately $220,000. Adequate funds have been budgeted for FY 06-07 utilizing Gas Tax funds. PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Submitted by: ~ 4 1~ -1 Ken Rukavina, P.E. City Engineer Attachment A: Bid Proposals C1eanStreet PRESENTS A PROPOSAL OF STREET SWEEPING SERVICES EXCLUSIVELY FOR THE CITY OF ROSEMEAD APRIL 20, 2006 Prepared by: 0 clmzt mt Cl-- V1.1 kn.-- JERE COSTELLO 1937 WEST 169' STREET GARDENA, CA 90247 Email: jcostello@cleanstreet.com Telephone: (800) 225-74316 Fax: (310) 538-8015 • CleenStmet Cleaning Your Environment April 20, 2006 Mr. Ken Rukavina City Engineer City of Rosemead 8838 E. Valley Boulevard PO Box 399 Rosemead, CA 91770 RE: PROPOSAL FOR STREET SWEEPING Dear Mr. Rukavina, • Enclosed is our proposal for providing street sweeping services for the City of Rosemead. Our proposal contemplates complete compliance with all of your terms and specifications. The cost of our services has increased to cover the increase cost of alternate fuel sweepers and debris recycling. CleanStreet should be the company you choose for the following reasons: 1. CleanStreet has faithfully and dependably served the City of Rosemead for over 16 years. This proves beyond a shadow of a doubt that CleanStreet has the competence and integrity that Rosemead can rely on. 2. CleanStreet has the best reputation in the industry. 3. CleanStreet has an especially gifted sweeper operator. Augustine Martinez is compensated fairly for his dedication and knowledge of the City. 4. CleanStreet is offering its services at a very competitive price. 5. CleanStreet has not charged the City for "extra" services over the years. We appreciate our excellent working relationship with the City of Rosemead and sincerely hope that we can be of service for years to come. Sincerely yours, Costello Officer 1937 West 169th Street, Gardena, California 90247 (800) 225-7316 CleanStreet.com E-mail: i nfo@CI eanStreet.com Fax: (310) 538-8015 0 • TABLE OF CONTENTS PAGE CLEANSTREET'S EXPERIENCE 1 OPERATOR RETENTION PROGRAM ........................................................2 STAFF RESOURCES AND RESPONSIBILITIES AND ABILITY TO RESPOND PROMPTLY 3 EQUIPMENT AND RESOURCES ...............................................................4 DEBRIS RECYCLING PLAN ....................................................................5 SCHEDULE OF COMPENSATION .............................................................6 REFERENCES ......................................................................................7 ADDENDUM • 0 [Vean8u%eet -g Your Envir.-M HISTORY OF COMPANY CleanStreet's has its headquarters in Gardena, California. C1eanStreet was formerly known as California Street Maintenance and South Bay Sweeping. Our name now better describes exactly what we do and allows us to move beyond California if we wish. Company founder and CEO Jere Costello began sweeping shopping centers in 1961. In 1969 with the help of George Graziadio and Imperial Bank, Jere purchased his first revolutionary and dependable Tymco Air Sweeper. By 1973, the company had become one of the largest shopping center sweeping companies in Southern California. That year the company began sweeping its first municipality, Rolling Hills Estates. We will always be grateful to City Manager Harry Peacock for giving us that opportunity. In 1978 proposition 13 passed. All of sudden more cities became interested in saving money. Often potential municipal clients would say "of course we would like to contract for street sweeping services and save money, but how do we know you will do a good job? We have had some bad experiences with irresponsible and non-responsive contractors." We would say, "We will make a simple promise to you and your City. We will sweep every street on time every day. We will instruct our operator to take as many passes as are necessary to clean every street thoroughly. If we ever do receive a complaint, we will re-sweep it immediately. No questions asked." As word spread that we are a good dependable company, we slowly and steadily grew year after year. Our commitment to quality and customer satisfaction turned out to be an overwhelming success. Today CleanStreet serves scores of municipalities and major private facilities with high quality cleaning and sweeping services. The key to our success is the fact that we kept that promise of quality to our clients. CleanStreet takes pride in its high level of expertise that is brings to every job. We employ the best methods and the most effective equipment. Our employees are well trained and enjoy good pay and healthcare benefits. Our employees take great pride in the quality of their work and in your complete satisfaction. ~ i UCIeanStraet . -.9 Your C--n-E OPERATOR RETENTION When we speak to other cities about the quality of services provided by contractors, high employee turnover is the leading cause of problems. This is especially true for street sweeping services in a time posted City with a very specific schedule. There are hundreds of small details that a sweeper operator must know to sweep the City of Rosemead properly and as expected by the residents. CleanStreet is very fortunate to have a very gifted and loyal street sweeper operator, Augstin Martinez. Augstin had been the City of Rosemead's operator since 1990. CleanStreet has a company policy that encourages long term employment. We pay our operators well; we provide health benefits, vacation and a company culture that recognizes and rewards excellent work. We are pleased to say that Augstin has indicated that he wishes to continue working for CleanStreet in Rosemead for many years to come. In addition to being and excellent sweeper operator, Augstin has an excellent safety record which should be of comfort to everyone in the community. A partial list of Augstin's special knowledge is as follows: 1. Where to start each route. 2. Where to meet parking enforcement. 3. The sequence of the sweeping route so residents can re-park promptly. 4. Augstin is aware of the idiosyncrasies of the City's schools and businesses that need to be accommodated with special sweeping times. 5. Augstin knows the difficult sweeping areas of the City and how best to handle them. 6. Augstin knows all the sources of past complaints and how to prevent complaints in the future. 7. Augstin has shown that he can handle emergency sweeps requests and complete the scheduled routes on time. 8. Augstin has demonstrated his ability to complete routes even when he has to deal with flat tires or other mechanical problems. 9. Augustin has shown his ability to deal with the heavy leaf fall and the long lines at the dump sites. Page 1 of 2 • 0 OPERATOR RETENTION AGUSTIN MARUNEZ µ f ti rp Page 2 of 2 • [3CIeen&met Cleaning Y..' Enviru • STAFF RESOURCES AND RESPONSIBILITIES We have a well established management team that keeps our operations working optimally. Jere Costello is the sole owner and CEO of CleanStreet. Jere is involved in the day-to- day operations and is constantly thinking of ways to improve the Company. Andrew Jacobv is Human Resources and Risk Management. Andrew handles personnel issues, safety issues and service quality issues. Chase Harris is responsible for maintaining all of the equipment. Chase orchestrates the maintenance and repairs necessary to keep the equipment in optimal operating condition at all times. Perla Cortez is our Lead Dispatcher. She receives all complaints and gives special instruction for the sweeper operators. She is excellent at handling difficult situations and meeting the specific needs of our clients. Nita Metz is responsible for all invoicing. She understands the importance of accurate and complete paperwork. Page 1 of 1 • C]CleanStmet Cleaning Yo- Envmnnmenc J EXPERIENCE .lere Costello, CFO and Founder since 1961 Mr. Costello founded the Company in 1961. Mr. Costello is an expert in virtually all aspects of providing a wide variety of outdoor cleaning services and committed to the highest level of customer satisfaction. Mr. Costello attended California State University at Long Beach and graduated from Northrop School of Law in 1980. Mr. Anderson is a graduate of USC and Southwestern University School of Law. He has been with the Company for 15 years and has played an integral role in developing new business and overseeing all facets of operations. Mr. Anderson's dedication to the Company has helped fuel continual growth and diversification into new areas which complement CleanStreet's primary role as a street sweeping contractor. Mr. Jacoby graduated from Catholic University in Washington D.C. in 1988. Mr. Jacoby worked for CleanStreet from 1988 to 1991, where he was responsible for customer service and overseeing personnel. He moved to Hawaii and returned to CleanStreet in March 2003. His main responsibilities focus on personnel management, loss prevention and customer service. Chase Harris graduated from the University of Arizona in 1994 and has worked at the Company for 12 years. Mr. Harris is responsible for overseeing all facets of operations, including but not limited to delegating work to the mechanics, fleet maintenance, debris management and GPS monitoring. Mr. Harris is quick to respond to any situation and his dedication to excellence is a tremendous asset to the Company. Page 1 of 2 • ® Cleen&eet Cleaning Your Environment EXPERIENCE Ms. Metz attended California State University at Dominguez Hills and El Camino Junior College, where she focused on Business Administration and Liberal Studies. Ms. Metz obtained her Bachelors of Science degree in Business Administration, 2006, at University of Phoenix. Ms. Metz is responsible for accounts payable, accounts receivable, generating financial statements, and also is a certified Notary Public. Ms. Cortez has worked for the Company for three years. During her tenure with CleanStreet, Ms. Cortez demonstrates a comprehensive geographical knowledge of the areas and possesses excellent computer and communication skills. She possesses an outgoing and friendly personality as she interfaces with clients to meet their frequent deadlines in coordinating routes to drivers accordingly. Ms. Cortez is committed to providing quality, and on-time service. Ms. Grant joined CleanStreet in 2004. She serves at the capacity of i' Public Relations Specialist and Executive Assistant. Sharon works independently with minimal supervision performing diversified, advanced and confidential secretarial & administrative work in support of the CEO and Director. She uses discretionary initiative and good judgment when handling customer telephone calls. Her responsibilities include but not limited to: creating reports, tracking data, mass mailings, database management and support office staff. Page 2 of 2 • • 13CIeenStreet Cl-.ing You. E----t EQUIPMENT AND RESOURCES C1eanStreet will provide service with a new Tymco 600 Air Sweeper powered with propane. This sweeper is compliant with SCAQMD air quality rules 1186 and 1186.1. CleanStreet owns and operates over fifty Tymco Air Sweepers. Page 1 of 1 • • [FeanStroet ..q roar F-ro-.t DEBRIS AND RECYCLING PLAN RECYCLING All debris collected will be brought to Community Recycling located at: 9189 DeGarno Sun Valley, California ABA939 CREDIT This recycling will result in ABA939 credits tat will be credited to the City of Rosemead. TEMPORARY DUMP SITE We will not create "temporary" dump sites within the City of Rosemead. NO COST FOR ADDITIONAL, SWEEPERS Additional sweepers necessary to complete work as scheduled will be brought in at no additional cost. Page I of I • • Recycled Debris Report City of Rosemead For The Month Of: Dollar =Date Truck & Operator Recycling Facilities Tonnage Amount I I I E3 i;ieening Your Environment • • MClean&met eening Ya- Environment EXHIBIT B SCHEDULE OF COMPENSATION 3. Routine Street Sweeping Rate per curb-mile for routine street sweeping, as described herein: $19.50 Nineteen dollars and fifty cents (in figures) (in words) Emergency Street Sweeping (a) Rate per hour for emergency street sweeping services during regular working hours: $ 65.00 Sixty five dollars (in figures) (in words) (b) Rate for emergency street sweeping services after regular working hours: $ 65.00 Sixty five dollars (in figures) (in words) The duration of all emergency street sweeping services will be measured by the actual hours spent sweeping, plus the shortest travel time either to or from the work site. Travel time longer than (20) twenty minutes must be justified in writing to the City. The total hours will be calculated to the nearest one-quarter hour (15 minutes). Special Event Street Sweeping $ 65.00 Sixty five dollars - (in figures) (in words) Special event sweeping will be based on the actual hours of sweeping with no additional compensation for travel time. n Dated: April 20, 2006 Printed Name: Title: Chief Executive Officer • • REFERENCES COUNTY OF LOS ANGELES Ray Martinez 23yrs 900 S. Fremont Avenue (626) 337-1277 Alhambra, CA 91803 this is a test CITY OF LA CANADA FLINTRIDGE Lee Morlet 20yrs 1327 Foothill Blvd. (818) 790-8882 La Canada, CA 91011 CITY OF ROSEMEAD Bill Crow 15yrs 8838 E. Valley Blvd. (626) 288-6671 Rosemead, CA 91770 CITY OF CULVER CITY Damian Skinner 15yrs 9505 West Jefferson Blvd. (310) 253-6400 Culver City, CA 90232 CITY OF HAWTHORNE Steve Hannah 15yrs 4455 W. 126" Street (310) 970-7955 Hawthorne, CA 90250 RIVERSIDE COUNTY Mike Rhodes 14yrs c/o Burrtec Waste Industries (909) 275-6899 1850 Agua Mansa Road Riverside, CA 92509 SAN BERNARDINO COUNTY Rick Ferguson 13yrs 825 E. Third Street (909) 387-2611 San Bernardino, CA 92415-0835 CITY OF CHINO HILLS John Mura 13yrs 2001 Grand Avenue (909) 364-2855 Chino Hills, CA 91709 CITY OF MONROVIA Alex Cardona 12yrs 415 So. Ivy Avenue (626) 932-5534 Monrovia, CA 91016 CITY OF HERMOSA BEACH Mike Flaherty 12yrs 1315 Valley Drive (310) 318-0259 Hermosa Beach, CA 90254 CITY OF KERMAN Allen Jacobson 11yrs 850 S. Madera Avenue (209) 846-9384 Kerman, CA 93630-1799 CITY OF PARAMOUNT Rudy De La Rosa 10yrs 16400 Colorado Avenue (562) 220-2106 Paramount, CA 90723-5050 Confidential and Proprietary Information Pagel of 6 REFERENCES CITY OF MANHATTAN BEACH Juan Price 10yrs 1400 Highland Avenue (310) 545-5621 Manhattan Beach, CA 90266 OLD PASADENA MANAGEMENT Maggie Campbell 10yrs DISTRICT (626) 356-9725 33 East Union Street Pasadena, CA 91103 CITY OF SANGER Eddie Villagomez 9yrs 1700 Seventh Street (209) 875-6513 Sanger, CA 93657-2898 CITY OF MORRO BAY David Phillips 8yrs 695 Harbor Street (805) 772-6261 Morro Bay, CA 93442 COUNTY OF ORANGE Dave Soto 8yrs 320 N. Flower Street, Suite: 400 (714) 834-4154 Santa Ana, CA 92703 CITY OF BEAUMONT Deepak Moorjani 6yrs 550 E. Sixth Street (909) 769-8520 Beaumont, CA 92223-0158 CITY OF CAMARILLO Ernie Villasenor 7yrs 601 Carmen Drive (805) 384-1820 Camarillo, CA 93011 CITY OF SIERRA MADRE Bruce Inman 7yrs 232 W. Sierra Madre Blvd. (818) 355-7135 Sierra Madre, CA 91024 CITY OF LOMA LINDA Jarb Thaipejr 7yrs 25541 Barton Road (909) 799-4410 Loma Linda, CA 92354 CITY OF WOODLAKE Ruben De Leon 6yrs 350 North Valencia (559) 564-8055 Woodlake, CA 93286 CITY OF HURON Leo Placentia 6yrs Box 339 (559) 945-2241 Huron. CA 93234 CITY OF DUARTE Troy Wittenbrock 6yrs 1600 Huntington Drive (626) 357-7931 Duarte, CA 91010 Confidential and Proprietary Information Page 2 of 6 0 C1 REFE HOLLYWOOD ENTERTAINMENT DIST. Kerry Morrison 6yrs 7083 Hollywood Blvd., Ste. 304 (323) 463-6767 Hollywood, CA 90028 U. S. NAVY Dona Giron 6yrs ROICC, Pt. Loma Field Team (619) 524-3100 x 160 4635 Pacific Hwy., Bldg. 1 San Diego, CA 92110-2756 CITY OF WOODSIDE Kent Dewell 6yrs 2955 Woodside Road (650) 851-6790 Woodside, CA 94062 CITY OF PISMO BEACH John Garrett 6yrs 760 Mattie Road (805) 773-7058 Pismo Beach. CA 93449 CITY OF TRACY Kevin Tobeck 4yrs 325 E. 10th Street (209) 831-4420 Tracy, CA 95376 CITY OF IMPERIAL BEACH Steve South w/ Edco Disposal 5yrs 825 Imperial Beach Blvd. (619) 287-7555 Imperial Beach, CA 91932 CITY OF LANCASTER Phil Horn 5yrs 44933 N. Fern Avenue (661) 723-6225 Lancaster, CA 93534 TOWN OF PORTOLA VALLEY Howard Young 5yrs 765 Portola Road (650) 851-1700 x 14 Portola Valley, CA 94028 CITY OF CLAYTON Bill Norton 5yrs 6000 Heritage Trail (925) 673-7300 Clayton, CA 94517-1250 CITY OF SAN JUAN CAPISTRANO Amy Amirani 5yrs 32400 Paseo Adelanto (949) 493-1171 San Juan Capistrano, CA 92675 CITY OF LEMON GROVE Lisa Constande 4yrs 7853 Central Avenue (619) 825-3815 Lemon Grove, CA 91945-2541 COUNTY OF ORANGE Teri Marcoot 4yrs 17505 Douglas Road (714) 567-6258 Anaheim, CA 92806 CITY OF RANCHO SANTA MARGARITA Bob Cartwright 4yrs 30211 Avenida de las Banderas, Ste 101 (949)635-1800 Rancho Sta Margarita, CA 92688 Confidential and Proprietary Information Page 3 of 6 • C~ REFERENCES CITY OF ONTARIO Dale Adcock 4yrs 1425 S. Bon View Avenue (909) 395-2624 Ontario, CA 91761-4406 CITY OF SEAL BEACH Bob Eagle 3yrs 211 8h Street, 2"d Floor (562) 431-2527 Seal Beach, CA 90740 CITY OF LA QUINTA James Lindsay 3yrs 78-495 Calle Tampico (760) 777-7051 La Quinta, CA 92253 CITY OF WEST HOLLYWOOD Brian Jackson 3yrs 8300 Santa Monica Blvd. (323) 851-7269 W. Hollywood, CA 90069-6216 CITY OF AGOURA HILLS Brian Allen 3yrs 30001 Ladyface Court (818) 597-7327 Agoura Hills, CA 91301 CITY OF SAN JOSE Bill Keller 3yrs 1404 Mabury Road (408) 277-3158 San Jose, CA 95133 PASADENA PLAYHOUSE DISTRICT Catherine Haskett-Hany 3yrs 695 E. Colorado, Ste. 205 (626) 744-0340 Pasadena, CA 91101 CITY OF PALM SPRINGS Sherman Ferguson 2yrs 3200 E. Tahquitz Canyon Way (760) 323-8169 Palm Springs, CA 92263-2743 CITY OF LA MESA Dennis Gurin 2yrs 8130 Allison Avenue (619) 667-1284 La Mesa, CA 91944-0937 COACHELLA VALLEY ASSOC. Aurora Kerr 2yrs OF GOVERNMENTS 760-346-1127 73-710 Fred Waring Dr., Ste. 200 Palm Desert, CA 92260 CITY OF INDIAN WELLS Tim Wassil 2yrs 44-950 Eldorado Drive 760-346-2489 Indian Wells, CA 92210-7497 CITY OF PALM DESERT Tom Bassler 2yrs 73-510 Fred Waring Drive 760-346-0611 Palm Desert, CA 92260-2578 Confidential and Proprietary Information Page 4 of 6 REFERENCES CITY OF CATHEDRAL CITY Dale Bolls 2yrs 68-700 Avenida Lalo Guerrero 760-770-0390 Cathedral City, CA 92234 CITY OF RANCHO MIRAGE David Martin 1yr 69-825 Highway 111 760-770-3224 Rancho Mirage, CA 92270 CITY OF CALABASAS Charles Mink 1yr 26135 Mureau Road 818-878-4242 Calabasas, CA 91302 CITY OF WESTLAKE VILLAGE John Knipe 1yr 31200 Oakcrest Drive 818-706-1613 Westlake Village, CA 91361 CITY OF SIGNAL HILL Joshua Rosenbaum December 2175 Cherry Avenue (562) 989-7300 2004 Signal Hill, CA 90755-3799 CITY OF PLEASANTON Michael Dinatale March PO Box 520 (925) 931-5550 2005 123 Main Street Pleasanton, CA 94566 DOWNTOWN SAN DIEGO Stewart Payne July PARTNERSHIP (619) 234-8900 2005 1111 Sixth Avenue Suite 101 San Diego, CA 92101-5230 CITY OF LOS ALTOS Brian J. McCarthy July One North San Antonio Road (650) 947-2879 2005 Los Altos, CA 94022-3087 CITY OF LAWNDALE Marlene Miyoshi July 4722 Manhattan Beach Blvd. (310) 973-3265 2005 Lawndale, CA 90260 CITY OF FOUNTAIN VALLEY Robert Kellison July 17300 Mt. Herrmann Street (714) 593-4602 2005 Fountain Valley, CA 92708 CITY OF SANTA CLARITA Scott Hamilton July 23920 Valencia Boulevard (661) 259-2489 2005 Suite: 300 Santa Clarita, CA 91355 Confidential and Proprietary Information Page 5 of 6 CleanStreet REFERENCES COUNTY OF KERN 1115 Truxtun Avenue Bakersfield, CA 93301 CITY OF INDIO 83-101 Avenue 45 Indio, CA 92201 CITY OF MALIBU 23815 STUART RANCH ROAD MALIBU, CA 90265 Carol Cox November (661) 868-3034 2005 Gary F. Lewis January (760) 347-1058 2006 Mike Kapanpour January (310) 456-2489 Ext. 262 2006 Confidential and Proprietary Information Page 6 of 6 MAYOR: GARY A. TAYLOR MAYOR PRO TEM: JOHN NUN- COUNCILMEMBERS: MARGARET CLARK JAY T. IMPERIAL JOHN TRAN is ~itC - C~V i c 8838 E. VALLEY BOULEVARD • P.O. BOX 399 ROSEMEAD, CALIFORNIA 91770 TELEPHONE (626) 569.2100 FAX (626) 307.9218 ADDENDUM NO. 1 NOTICE INVITING BIDS FOR STREET SWEEPING SERVICES IN THE CITY OF ROSEMEAD 1. The first paragraph of Section "Selection Process" on Page 3 of the Notice Inviting Bids is hereby revised to read: Bids will be publicly opened on April 20, 2006, at 4:00 p.m. 2. Section 2(b), Areas to be Cleaned, of Exhibit "A" shall include alleys 3. The mileage stated in the first sentence of Section 7 (a), Equipment Requirements, is hereby revised to 154.3 miles. For informational purposes, the total curb-mile of all streets in the City is approximately 154.3 miles, not including median curbs. Of this total, commercial streets account for approximately 17.2 miles, which does not include median curbs nor takes into account that commercial streets are swept twice per week. re eipt this Addendum No Bidder is 1 and accept the aforementioned. . Zp Lbp Date MAYOR: GARY A. TAYLOR MAYOR PRO TEM: JOHN NUNEZ COUNCi1MEMSERS: MARGARET CLARK JAY T. IMPERIAL JOHN TRAM 0 8838 E. VALLEY BOULEVARD • P.O. BOX 399 ROSEMEAD, CALIFORNIA 91770 TELEPHONE (626) 569-2100 FAX (626) 307-9218 ADDENDUM NO. 1 NOTICE INVITING BIDS FOR STREET SWEEPING SERVICES IN THE CITY OF ROSEMEAD The first paragraph of Section "Selection Process" on Page 3 of the Notice Inviting Bids is hereby revised to read: Bids will be publicly opened on April 20, 2006, at 4:00 p.m. 2. Section 2(b), Areas to be Cleaned, of Exhibit "A° shall include alleys. 3. The mileage stated in the first sentence of Section 7 (a), Equipment Requirements, is hereby revised to 154.3 miles. For informational purposes, the total curb-mile of all streets in the City is approximately 154.3 miles, not including median curbs. Of this total, commercial streets account for approximately 17.2 miles, which does not include median curbs nor takes into account that commercial streets are swept twice per week. rec t Zddendurn No 1 and accept the aforementioned. April 19, 2006 Date 11914 Front Street • Norwalk, California 90650 (562) 860-0604 * (800) 222-56-37 Fax (562) 868-5726 • iiifo@nes-sweeping.com www.iies-sweeping.com Sweeping Since 1968 • • PROPOSAL FOR STREET SWEEPING SERVICES IN THE CITY OF ROSEMEAD DUE DATE: APRIL 20, 2006 @ 4:00 P.M. SUBMITTED BY: NATIONWIDE ENVIRONMENTAL SERVICES DIVISION OF JOE'S SWEEPING, INC. • April 20, 2006 Mr. Ken Rukavina, P.E. City Engineer City of Rosemead 8838 E. Valley Blvd. Rosemead, CA 91770 Re: Street Sweeping Proposal Dear Mr. Rukavina: 11 Please allow us the opportunity to introduce Nationwide Environmental Services (N ES), one of the first certified street sweeping contractors in the nation, to the City of Rosemead. We have been providing street sweeping services to over 40 municipalities in the Southern California regions since 1968. As a division of Joe's Sweeping, Inc., NES pledges to continue to provide the excellent and professional service that, historically, has been proven to be our company's most distinguishing attribute. NES is committed to providing quality street sweeping services utilizing state-of- the-art equipment with a dedicated staff to ensure a clean, healthy and safe environment. NES is interested in exploring the feasibility of contracting sweeping services with the City of Rosemead and hopes the attached proposal will give your City staff a clear view of how our Company provides quality services. Thank you for your consideration. Sincerely, N Samuelian President 11914 Front Street • Norwalk, California 90650 • (562)-860-0604 • Fax (562)-868-5726 www.nes-sweeping.com TABLE OF CONTENTS Page Contractor's Experience 1 Methodology 2 Reference List 3 Personnel 4 Resumes 5-7 Recycling 8 Equipment List 9 Schedule of Compensation 10 Addendum No. 1 11 naPSa Certification 12 Small Business Certification 13-15 CONTRACTOR'S EXPERIENCE Nationwide Environmental Services (NES), a division of Joe's Sweeping, Inc., was founded in 1968 by Joe Samuelian to provide parking lot sweeping services. Joe's mission statement at the time was "To provide quality sweeping services utilizing the latest state-of-the-art equipment and creating the highest level of customer service available. From a single sweeper company to a fleet of more than 90 sweeping and cleaning vehicles, serving over 40 municipalities, that mission statement is as true today as it was over 35 years ago. Our extensive fleet of sweeping and cleaning vehicles continues to maintain municipalities, residential communities, business parks, parking facilities, construction sites, and sporting. complexes. Our current contracts cover street sweeping services within the greater Los Angeles area, and the surrounding areas of Orange County, Ventura, San Bernardino, and Riverside with populations ranging from 10,000 to 200,000. Our high level of customer service along with our reputation of providing quality services has been acknowledged by naPSa (north american Power Sweeping association) who has designated NES as one of the first Certified Sweeping Companies in the nation. (See Attached-Letter of Certification) Our clean, efficient street sweeping services enhance a community's-appearance. NES provides consistent and thorough sweeping services, thereby, ensuring a cleaner environment in which to reside and work. This type of environment promotes community pride and helps increase property values. At NES we realize the importance of a clean and dependable fleet. Our vehicles are routinely cleaned and inspected which allows us to consistently present a positive image. Our truck mechanics are highly qualified and every driver is a trained professional. Everyone at NES is dedicated to keeping our fleet on the road and on time. Our motto is "Service First," which ensures, you the client, when a NES truck is in your community it is serious about keeping your community clean. Our dedicated staff is committed to serving the community in the most environmental, safe, and efficient manner possible. We take great pride in our fleet and we make certain our customers and residents are satisfied with our sweeping performance. 1 0 METHODOLOGY Nationwide Environmental Services (NES) general work plan to meet street sweeping requirements for the City of Rosemead incorporates a well-managed administration and operational structure supported by interdepartmental team work. NES` operations manager will meet with City representatives to examine and evaluate the sweeping schedule according to contract specifications and schedules. Our sweeping practices include: picking up mud, dirt, sand, paper, leaves, grass, and miscellaneous debris. NES provides consistent and thorough sweeping services, thereby, ensuring not only a cleaner environment in which to reside and work, but additionally, assists communities in diverting debris from storm drain systems. The diversion of debris is an important step in meeting NPDES (National Pollutant Discharge Elimination System) mandates. Furthermore, employees are experienced, trained and expected to make a "Clean Sweep" (i.e., passes required to eliminate debris from all areas) of all streets. Employees fully understand their responsibilities and debris not picked up by the street sweeper will be hand swept by the driver before leaving the area. Employees are required to complete detailed management. Moreover, supervisors are in the the sweeping performance of each vehicle and are scheduled with the executive staff to ensure resolve any concerns. daily logs which are reviewed by field everyday to monitor and inspect driver. Weekly management meetings optimum coordination and address and 9 0 J Q H W 0 LL Z O V V a~ u N cn c Cl C N O V) 73 4-J V) Ln -W a V) C m m .S a~ . u v vii N ~ ~ O o a~ E Q cn C C (o _ .N O O > O ra Q1 O c V) w > O O Cl) ; Q. C Ln ~ V C Q cn N 'C V_ O t- (u f0 O 4 C O 0 Y O a) L- ~O fo O L C O O cn u C. Vi Cn N Z Ch V) M kD " - M M 1- -4 (y N Ln M -4 M O Ln m to -4 * .--i M . CN O Lrn Oh V- ID ~r 00 O N N %D f- V- Ln O U-) Ll1 m m L1 y C X ^OM ~O On ~ N oko m 00 0000 LnLf) 00 ^00 m 00 ON m L-) M NN O O t w co p~ O I M l 1 k N N N N -4 ,--V- 4 N kD a M M m Cn ko m lD lD M M ^ r- %D Lf7 L!1 (x0 C m LL L (XO LL s m LL a L m au L (xD n LL L [XO a~ a. LL Q- CL _ . . L O Ln v = d Z u fu U- V) O V) L- D o L- O c''n - O N O O O 3: CL a~ v c (a u O u ccn O J..~ Y ] O L e L :3 ta V- m~' C .C u o j L Qa L C O m~ O J -0 3~. > O ro O V p L- (O O U'Ch O O U p U c (n - 00) v O C 0) (O 3 W d E a- > L Y D to L raj l) {n p rn cn - (D C7 O v- %D N O Q V A 1 C v " 4-1 V- O N N O M ^ m o >.O s N v O > ui m tD ~ i LQ mrn N " a m YO O Q Lnn0 Q01 Q OU p Q ~U > CO ~ C: U U U Lr) C6 aD a) > a+ ? a1 } O (v ~ O c Z ~ W O i :5 tD C 2 -4 C -4 M 0 M 4-1 O C O C 2 O O C ~ O m N U U) O 00 U . a O M •-4 - O O O O O :3 N 2 1 fV O Z V m w m O O ~ E O O E C (O C O C Y (a M Z Ln O 3 c ' ~ u U U o w 2: z Z w O v- O w O 4- O w O O w O Z Z U U U U U CJ U M • 0 PERSONNEL NES maintains a drug-free workplace and employs a staff of over 70 sweeper operators including back-up personnel. This method of employing back-up sweeper operators allows NES to manage personnel changes without sacrificing the quality of service to any one of our customers. At NES, employees are trained and competent to assure quick response along with professional services. Nonetheless, employees are knowledgeable about correct sweeping practices; therefore, they sweep each route according to the contract specifications and provide high quality services, a basic standard of NES. NES provides 24/7 on-call street sweeping dispatch services, thus allowing us to respond immediately to emergencies or requests for service. Our customer service representatives offer immediate action to requests and complaints with follow-up responses within minutes. Employees are equipped with digital two-way radios which allows NES the capability of communicating with its employees. Sweeper operators are trained to contact the office at the end of their shift to determine if any complaints were logged; if so, the employee would immediately rectify the issue before returning to NES. It is our policy to work closely with our clients; therefore, we will contact the City representative on a regular basis to review the performance of our services. NES has been known for its remarkable quality of service and stands above all others in the industry by providing excellent customer service. Ani Samuelian will be the Contract Director and Nejteh Der Bedrossian will be the Contract Manager for the City of Rosemead. Both individuals are highly trained and experienced in maintaining the highest level of customer service by focusing on guaranteed satisfaction. This experience is enhanced by their many years and excellent skills in the fields of marketing and customer service. Together their goal is to provide immediate response to service requests, billing or contract issues. Currently, both individuals oversee and administer over 40 street sweeping contracts in the Southern California area. 4 RESUME OF JOE SAMUELIAN Vice President EMPLOYMENT HISTORY: NATIONWIDE ENVIRONMENTAL SERVICES ................1968 to Present (Founder and Vice-President) Current Responsibilities: Oversee the planning and implementation of all company operations, goals, financials, programs and policies; contracts, insurance, bonding, accounting, forecasting and reviewing of all company activities. Meet with clients and customers to assure the effectiveness of our operations and to establish a positive on-going working relationship. Analyze new procedures and equipment available to improve operations giving authority and approval to management staff to purchase major equipment. Participate in weekly meetings to research, plan and provide positive input in regard to the operations of the company and evaluate quality, efficiency and effectiveness of the overall operation. PROFESSIONAL SKILLS: Multi-lingual: English, Spanish, Armenian, Arabic, Turkish EDUCATION: Aleppo College. Aleppo, Syria. Course of study included: Business Management Contractors State License Board: General Building Contractor - Class B #600689 Painting & Decorating - Class C33 #0222407 AFFILIATIONS: L.A. Chapter Maintenance Superintendents Association north american Power Sweeping association (naPSa) 5 • RESUME OF ANI SAMUELIAN Director EMPLOYMENT HISTORY: • NATIONWIDE ENVIRONMENTAL SERVICES 1994 to Present 2004..... Director 2000..... Administrator 1995..... Human Resources 1994..... Accounting Current Responsibilities: Oversee daily operations; contract management; accounts payable/receivable/payroll. Assist in establishing effective company goals and evaluate all insurance and bonding policies and procedures. Responsible for developing and implementing marketing strategies. Provide adequate communication with staff to identify problems and coordinate corrective action plans. Coordinate with department heads to facilitate efficient management functions. Participate in weekly meetings to discuss daily operations performance, regulatory issues, client concerns and company policies and procedures. Responsible for ensuring compliance of all State and Federal laws and regulations. Oversee Human Resources and Public Relations. PROFESSIONAL SKILLS: Bilingual: English and Armenian EDUCATION: Southern California College of Business & Law. AFFILIATIONS: L.A. Chapter Maintenance Superintendents Association north american Power Sweeping association (naPSa) 6 • RESUME OF NEJTEH DER BEDROSSIAN Operations Manager EMPLOYMENT HISTORY: NATIONWIDE ENVIRONMENTAL SERVICES ................1987 to Present 1995..... Operations Manager 1993 ....Assistant Operations Manager 1987 ....Sweeper Operator Current Responsibilities: Oversee and supervise the daily operations of the plant. Responsible for organizing daily service routes and schedules for an effective operation; managing disposal operations; monitoring and inspecting field operations; project point liaison for emergency callouts or request for services. Oversee and supervise the daily maintenance and cleanliness of all vehicles. Perform cost comparison analysis to determine the most efficient and cost effective way to provide services to our clients. Responsible for inventory control of the plant and purchases for maintaining an effective operation. Participate in weekly meetings to discuss daily operations performance, regulatory issues, client concerns and company policies and procedures. Responsible for ensuring compliance of all State and Federal laws and regulations. PROFESSIONAL SKILLS: Multi-lingual: English, Spanish, Armenian, Arabic, Turkish EDUCATION: Rio Hondo College, Business Administration AFFILIATIONS: L. A. Chapter - Maintenance Superintendents Association north american Power Sweeping association (naPSa) 7 • RECYCLING Street sweeping debris will be hauled to our facility in Norwalk and then transferred to Community Recycling. Monthly reports will be prepared and sent to the City illustrating the amount of debris recycled. 0 EQUIPMENT LIST • Upon award, Nationwide Environmental Services will purchase brand new 2006 Tymco 600 street sweepers equipped with two-way radio communication and GPS tracking systemsNTeletrac. In addition, NES has a fleet of over 90 sweeping and cleaning vehicles equipped with two-way radio communication and GPS tracking systemsNTeletrac which can be utilized for back-up purposes. (See Below-Partial Vehicle List) 2004 Freightliner Tymco 600 Vacuum VIN#2097 2004 Freightliner Tymco 600 Vacuum VIN#1165 2004 Freightliner Tymco 600 Vacuum VIN#1164 2004 Freightliner Tymco 600 Vacuum VIN#2098 2004 Freightliner Tymco 600 Vacuum VIN#1168 2004 Freightliner Tymco 600 Vacuum VIN# 1169 2003 Freightliner Tymco 600 Vacuum VIN#9180 2003 Freightliner Tymco 600 Vacuum VIN#9181 2003 Freightliner Tymco 600 Vacuum VIN#4282 2003 Freightliner Tymco 600 Vacuum VIN#4280 2003 Freightliner Tymco 600 Vacuum VIN#4281 2003 Freightliner Tymco 600 Vacuum VIN#4283 2001 Freightliner Tymco 600 Vacuum VIN#7744 2001 Freightliner Tymco 600 Vacuum VIN#7743 • • EXHIBIT B SCHEDULE OF COMPENSATION 2. Routine Street Sweeping Rate per curb-mile for routine street sweeping, as described herein: $*21.40* Twenty One Dollars and Forty rents (in figures) (in words) Emergency Street Sweeping (a) Rate per hour for emergency street sweeping services during regular working hours: 00* Eighty Fi ve Dol 1 arc and No r'ent's (in figures) (in words) (b) Rate for emergency street sweeping services after regular working hours: $*95.00* Ninety Five Dollars and No (°ntg (in figures) (in words) The duration of all emergency street sweeping services will be measured by the actual hours spent sweeping, plus the shortest travel time either to or from the work site. Travel time longer than (20) twenty minutes must be justified in writing to the City. The total hours will be calculated to the nearest one-quarter hour (15 minutes). Special Event Street Sweeping $*95.00* Ninety Five Dollars and No Cents (in figures) (in words) Special event sweeping will be based on the actual hours of sweeping with no additional compensation for travel time. Dated: Aril 20, 'y Printed Name: Never Samuelian Title: President MAYOR: GARY A. TAYLOR MAYOR PRO TEM: JOHN NUNEZ COUNCILMEMBERS: MARGARET CLARK JAY T. IMPERIAL JOHN TRAN oscmcad 8838 E. VALLEY BOULEVARD • P.O. BOX 399 ROSEMEAD, CALIFORNIA 91770 TELEPHONE (626) 569-2100 FAX (626) 307-9218 ADDENDUM NO. 1 • NOTICE INVITING BIDS FOR STREET SWEEPING SERVICES IN THE CITY OF ROSEMEAD 1. The first paragraph of Section "Selection Process" on Page 3 of the Notice Inviting Bids is hereby revised to read: Bids will be publicly opened on April 20, 2006, at 4:00 p.m. 2. Section 2(b), Areas to be Cleaned, of Exhibit "A" shall include alleys. 3. The mileage stated in the first sentence of Section 7 (a), Equipment Requirements, is hereby revised to 154.3 miles. For informational purposes, the total curb-mile of all streets in the City is approximately 154.3 miles, not including median curbs. Of this total, commercial streets account for approximately 17.2 miles, which does not include median curbs nor takes into account that commercial streets are swept twice per week. I acknowledge receipt of this Addendum No. 1 and accept the aforementioned. -11 t5or~~ Never Samuelian/President April 1 ,7 2()00; Bidder Natiamicb nmdromEntal services Date • 11 north arnerican Power Sweeping association Dear Valued Customer, The north american Power Sweeping association is proud to announce that Nationwide Environmental Services has just been awarded the designation of Certified Sweeping Company. About naPSa, we are a non-profit organization committed to distributing pertinent sweeping industry information and valuable resources to our members. We are here to provide the street and parking area sweeping industry with an association that will make a difference. To become a CSC, Nationwide Environmental Services had to undergo an application process that qualified them under strict guidelines including: safety, experience, continuing education, vehicle maintenance, driver training and adherence to naPSa's code of ethics. The naPSa Code of Ethics requires Nationwide Environmental Services to take an oath to be dedicated to the highest standards of professionalism, integrity and competence while recognizing their responsibility to their customers, employees, and the public. To learn more about the Certified Sweeping Company designations you can visit our website at www.naPSaOnline.com. From here you can download an application to see what the requirements are for Certified Sweeping Companies and to view the naPSa Code of Ethics that Nationwide Environmental Services has pledged to uphold. You may also call our office for assistance and questions regarding Certification. Sincerely, _Y~" Amy Allen Administrative Director _Y3J tia *vlron ft@; i~ j Z Ca CERTIFIED \ SV(WING CO1/F*NY apsa PO Box 2114 Kalamazoo, MI 490Q3 Phone: (269) 3836993 Fax: (269) 38345994 www.napsaonline.com i 9 State of California ' Department of General Services ' Arnold Schwarzenegger, Governor PROCUREMENT DIVISION Office of Small Business and DVBE Certification 707 Third Street, 1st Floor, Room 400 ' PO Box 989052 West Sacramento, California 95798-9052 ' (800) 559-5529 September 23, 2005 REF# 0030013 JOE'S SWEEPING INC DBA J N L BUILDING SERVICES 11914 FRONT ST NORWALK CA 90650 Dear Business Person: APP 20050923 Congratulations on your certified small business status with the State of California. Your certification entitles you to benefits under the state's Small Business Participation Program within state contracting, including a five percent bidding preference and special provisions under the Prompt Payment Act. Certification period Your certification period for each Industry CONSTRUCTION SERVICE Annual Submission To maintain your certified (OSDC), proof of annual r 00'Qffice of Small Business and DVBE Certification your firm and each of your affiliates (if any). Proof of Annual Receipts Submit to OSDC, a copy of your firm's and any affiliate firm's ENTIRE federal tax return each year following your certification. Include ALL accompanying schedules, forms, statements, and any other support documents filed with that specific tax return. If you request a tax filing extension with the Internal Revenue Service, submit to our office a copy of the extension form. When your tax retums are filed, submit a copy of the entire federal tax return to our office. Proof of Employees If you have employees whose taxable wages are reported to the California Employment Development Department (EDD) on a quarterly basis, you must annually submit to our office along with your proof of annual receipts, proof of employees for your firm and any affiliates. We will accept a copy of the EDD's "Quarterly Wage and Withholding Report" (Form DE6) or other format accepted by the EDD. Your employee documents must cover the same four quarters as the tax return you submit for your proof of annual receipts. If you-have out-of-state employees, submit the employee documentation comparable to EDD's "Quarterly Wage and Withholding Report" for the same four-quarter period. Maintained Your Online Certified Firm Profile 0 Office of Small Business and DVBE Certification REF# 0030013 JOE'S SWEEPING INC DBA J N L BUILDING SERVICES September 23, 2005 2 SB APP 20050923 A secure access feature on our website enables you to maintain certain company profile information, including customizable keywords to best describe your business specialties with. Details about the Certified Firm Profile and your secure logon information are available on the final page of this letter. Please keep your logon information page in a secure place and DO NOT share it with anyone or include it with any of your bid documents or submittals. Reporting Business Changes You must notify OSDC of all business changes or your certification status will be subject to revocation. The enclosed "Certification Information Change" form identifies specific items that may be reported using the change form and it identifies other changes that require a new certfication application submittal. Prompt Payment Rubber Stamp The Prompt Payment Act requires state agencies to pay the undisputed invoices of certified small businesses and registered nonprofit organizations on a timely basis. Prompt payment is reinforced by adding interest penalties for late payment. Covered under the Act are certified small businesses that are either a service, manufacturer, or non- manufacturer firm, and nonprofit organizations registered with OSDC. Compensation on late or unpaid progress payments for certified construction firms is addressed in Public Contract Code, Section §10261.5. Use of the prompt payment rubber stamp alerts state agencies of a firm's certified small business or registered nonprofit status. Orderinq a rubber stamp To purchase a prompt payment rubber stamp, complete and submit the enclosed Prompt Payment Rubber Stamp Order Form. Proof of Eligibility Maintain this original certification letter for future business needs. To demonstrate your firm's small business eligibility, include a copy of this letter in your state contract bid submittals. Prior to contract award, agencies will assure the vendor is in compliance with Public Contract Code, Section 10410 et seq. addressing conflict of interest for state officers, state employees or former state employees. Certification Renewal A renewal application will be mailed to you prior to the expiration of your small business certification. If you do not receive an application, please call us so that you may timely renew your certification. 0 Office of Small Business and DVBE Certification • REF# 0030013 JOE'S SWEEPING INC DBA J N L BUILDING SERVICES September 23, 2005 SB APP 20050923 If you have any questions, please contact me at 800.559.5529 (Procurement Division receptionist) or 916.375.4940 (OSDC receptionist), by e-mail cleta.gidcumb@dgs.ca.gov, or by fax 916.375.4950. The Procurement Division oversees many programs to further state contracting participation. For more information regarding these programs, visit our website at www.pd.dgs.ca.gov/smbus, or visit the Procurement Division's website at www.dgs.ca.gov/pd. Sincerely, Cleta Gidcumb Certification Officer Office of Small Business and DVBE Certification APPLTR Rev. 0 612 812 0 0 4 • 0 R.F.Dickson Co. Inc Mumppai Sweeping Construction Cleanup Transportation Parts and Seroce Our Solution To Beach Pollution CO lp" CITY OF ROSEMEAD STREET SWEEPING SERVICES 562.923.5441 800.573--3222 Fax 562-869.5943 125' 214 Clark Avenue Downey. Ca 90242 R.F. DICKSON CO., INC. BID SUBMITTAL APRIL 20, 2006 MAYOR: GARY A. TAYLOR MAYOR PRO TEM: JOHN NUNEZ COUNCILMEMBERS: MARGARET GLARK JAY T. IMPERIAL JOHN TRAN 8838 E. VALLEY BOULEVARD • P.O. BOX 399 ROSEMEAD, CALIFORNIA 91770 TELEPHONE (626) 569-2100 FAX (626) 307-9218 ADDENDUM NO. 1 • NOTICE INVITING BIDS FOR STREET SWEEPING SERVICES IN THE CITY OF ROSEMEAD 1. The first paragraph of Section "Selection Process" on Page 3 of the Notice Inviting Bids is hereby revised to read: Bids will be publicly opened on April 20, 2006, at 4:00 p.m. 2. Section 2(b), Areas to be Cleaned, of Exhibit "A" shall include alleys. 3. The mileage stated in the first sentence of Section 7 (a), Equipment Requirements, is hereby revised to 154.3 miles. For informational purposes, the total curb-mile of all streets in the City is approximately 154.3 miles, not including median curbs. Of this total, commercial streets account for approximately 17.2 miles, which does not include median curbs nor takes into account that commercial streets are swept twice per week. I ackn ~wledge receipt of this Addendum No. 1 and accept the aforementioned. g` Bidder Date 0 0 • . Background Our company is the leader in the street sweeping industry with over 56 years of experience. We have worked directly with the sweeper manufacturers, designing and developing the latest in sweeping equipment. In 1958, we received the first street sweeping contract to take over city services in California, and since have operated throughout the state, currently supplying service to 26 public agencies. In 1964, we received our first street sweeping contract with the County of Los Angeles, and are proud to say; our continuous high level of service is still being provided. In 1980, the State of Arizona granted the largest contract in the state for sweeping to our company. This contract was with the Arizona Department of Transportation (ADOT) to sweep all freeways in the downtown Phoenix area and the highways from north of Tucson to the Grand Canyon, and from New Mexico to California. We have also owned and operated a heavy equipment company throughout the State of Texas for many years. This proposed Sweeping Contract we are bidding on, is well within our capabilities. We will supply the highest- level professional service to the City of Rosemead SERVICE: Our maintenance facilities are one of the largest dedicated sweeper repair facility in the country. Along with handling our own repairs, we handle the surrounding cities and contractor repairs. The County of Los Angeles has contracted with our maintenance facility since 1976. Our maintenance facility is staffed with mechanics 16 hours per day. Monday through Friday, and on call during off hours. PARTS: We operate a full line computerized parts department, with one of the largest inventories of sweeper parts on the west coast. Organization Each of our Management Team will be directly involved in this contract. They will be involved as follows: Steve Dickson - contract implementation 2. Scott Dickson - overall responsibility of contract, compliance, safety, and staffing requirements - daily interaction with city officials 3. Fernando Rocha - daily interaction with city officials, daily inspections of streets, quality control 4. Art Mead -Operator • Work Experience We keep a lean staff. The managers and their time of service with our company are as follows: Steve Dickson - President and CEO - 37 years 0 • Equipment Over the last seven years, we have been working with 'Tymco's' R & D Staff and have traveled to manufacturing center for Tymco street sweepers in Waco, Texas. There we have given our input to the design and development of the latest in alternative fueled and PM-10 Compliant street sweepers. We now operate the newest fleet of street sweepers in California. Our diesel fleet is currently being replaced as required, to comply with the new AQMD "1186 and 1186.1" Clean Air Fleet Rules. Currently, you will see on our "List of Equipment," that we have twelve 2002 and one 2006 AQMD compliant TYMCO street sweepers, and are looking to add an additional 12 more CNG sweepers to our fleet shortly. 1) The R.F. Dickson Company has been involved since the beginning of Rule 1186.1, attending work shops, and working with AQMD's Dr. Julia Lester, the actual author of the 1186 rule. We have been invited to speak on occasions at the AQMD's meetings as the experts in the field of street sweeping. 2) We will meet Air Quality Management District requirements; we understand that the City of Rosemead prefers that all sweepers used for arterial and residential sweeping are powered by alternative fuel ( Compressed Natural Gas). 3) All of our equipment is equipped with 2 way radios that allow them to maintain contact with our office for any communications necessary. In most cases they also may have cell phones. 4) Our equipment will also have GPS online capabilities. 5) Our proposed equipment will be based on the speed requirements within the contract specifications. The number of equipment is based on the amount of miles swept. 6) All debris generated from our operations will be hauled to a legally established landfill/ transfer site. The price for this will be included in our price per curb mile. • Diversion We are proposing to use CVT for our diversion/recycling facility. This facility has consistently diverted 90% or more, for AB939 reporting in our cities that we service. The sweeping debris is first trammeled and then separated to produce this high diversion percentage. If required, we will establish temporary transfer sites that will be picked up daily. If these sites are set up, they will have both the Property Owners and Contract Officer Approval. Please see the included sample of a monthly recycle report. Scott Dickson - Vice President - 32 years Fernando Rocha - Field Manager - 21 years Cesar Davila - Service Manager - 2 years • . Responsiveness R.F. Dickson Co. Inc. has a full staff to be responsive to the City, they can handle any kind of project, problem or concern that the City may have. We have mechanics on staff 16hours per day so that we may be ready for any mechanical problems. e Work Plan 1) Our sweeper operators are highly trained in the operations of their equipment. They will be familiar with the City of Rosemead's sweeping requirements and are able to clearly read all routing maps supplied with this contract. 2) Our operators are given Drug tests and Physicals before being hired and are also tested again in the event of an accident or injury caused during the performance of this contract. . 3) All of our sweeper operators are proficient in English and can communicate clearly with all residents and City staff. In a lot of cases our drivers can also speak Spanish. 4) Most of our drivers are long term employees, we prefer and make every attempt to keep the same drivers on the same routes. This will increase our ability to meet the time requirements on specific streets, and increase our quality and know where all the hot spots are within the scheduled area. Our drivers are supplied with company shirts for identification. 5) We will adhere to a regular schedule for sweeping of arterial highways, raised medians, and residential streets. This will be based on the routing maps supplied by the City of Rosemead. 6) We will maintain the gutter flow lines free of debris on a regular schedule for free flow of water. 7) We will maintain a state of cleanliness as the schedule requires, for road and pedestrian safety acceptable to the City. 8) Our sweeper operators are trained to make as many passes as necessary, to accomplish the stated quality of service goals our company has established. i • LIST OF CITIES SERVED BY R.F. DICKSON COMPANY, INC. O° THIS COMPANY INFORMATION IS PROPRIETARY, AND NOT TO BE RELEASED TO THE PUBLIC. ALISO VIEJO 2002 12 JOURNEY #100 JOHN WHITMAN ALISO VIEJO, CA 92656 949-425-2500 ARTESIA 1963 18747 CLARKDALE AVE. MARIA DADIAN ARTESIA, CA 90701 562/865-6262 BELLFLOWER 1996 16600 CIVC CENTER MARIO OROSCO DRIVE BELLFLOWER, CA 90706 562/804-1424 BRADBURY 1978 600 WINSTON AVE. KATIE WILSON BRADBURY, CA 91010 626/358-3218 CERRITOS 1968 18125 BLOOMFIELD MIKE OGRADY AVE. CERRITOS, CA 90703 562/860-0311 COMMERCE 2005 2535 COMMERCE WAY DORIS POWELL COMMERCE, CA 90040 323/722-4805 COVINA 1998 125 EAST COLLEGE ST PAUL HERTZ COVINA, CA 91723-2199 626/858-7249 • s DANA POINT 2005 33282 GOLDEN LANTERN BRAD FOWLER DANA POINT CA 92629 949-248-3506 DIAMOND BAR 2000 21825 E. COPLEY DRIVE DAVE LEU DIAMOND BAR, CA 91765-4178 909/396-5671 LAGUNA HILLS 2001 25201 PASEO DE ALICIA KEN ROSENFIELD LAGUNA HILLS, CA 949/707-2650 92653 LAGUNA NIGUEL 1988 27781 LA PAZ ROAD KEN MONTGOMERY LAGUNA NIGUEL, CA 92677 949/362-4360 LAKEWOOD 1964 5050 N. CLARK AVE. KATHY HORNSBY LAKEWOOD, CA 90712 562/866-9771 LA MIRADA 1964 13700 LA MIRADA BLVD. STEVE FORSTER LA MIRADA, CA 90638 562/943-0131 LONIITA 2004 23000 NARBONNE AVE GLEN KAU LOMITA, CA. 90717 310/325-9830 LOS ANGELES COUNTY 1991 900 S. FREMONT AVE. RAY MARTINEZ ALHAMBRA, CA 91803 626/337-1277 PALOS VERDES ESTATES 1995 p~OS ~~ES~ES CA ALLEN RIGG 90274 310/378-0383 ROSSMOOR 1993 3001 BLUME DRIVE JAMIE DOYLE ROSSMOOR, CA 90720 562/430-3707 SEAL BEACH 2004 211 EIGHTH ST. 2ND BOB EAGLE FLOOR SEAL BEACH, CA 90740 562/431-2527 UPLAND 1999 1370 BENSON ANT. ACQUANETTE WARREN UPLAND, CA 91785 909/931-4240 WALNUT 1986 21201 LA PUENTE RD. JACK YOSHINO WALNUT, CA 91789 909/595-7543 WESTMINSTER 1995 8200 WESTMINSTER PETE QUINNE BLVD. WESTMINSTER, CA 92683 714/898-3311 VILLA PARK 2002 17855 SANTIAGO BLVD. KEN DOMER VILLA PARK, CA. 714-998-1500 YORBA LINDA 1974 4845 CASA LOMA AVE. JACK BAECKER YORBA LINDA, CA 92686 714/961-7100 E EXAMPLE MONTHLY RECYCLING REPORT A. Did you purchase new street equipment or establish new contracts for said services? Yes ❑ No ❑ If yes, how did you consider pollutant removal effectiveness prior to the purchase Of equipment or establishment of a new contract ? Manufacturer Specifications ❑ Technical Documents El ouhcr (specify) Q B. Provide information regarding the type(s) and number (s) of street sweepers Used, sweeping frequency, and amount and type of material collected: Sweeping Frequency Total Weight Collected for %Soil %Leaves %Trash Debris i.e. 2. times per month Fiscal Year. tons l Commercia I times per. WEEK 109.37 TONS' 70% 20% 10% 2 Industrial times per Residential 147.91% 70% 20% 10% 3 titres per month 4 How is the % determined ? Estimates ❑ Studies ❑ Other. Yes No l ❑ ❑ Additi onal Information Parking restrictions for street sweeping? Are streets inspected for sweeper effectiveness? 0 0 R.F.Dicksc)n Co 111c, lchmr,. pill 5vruep111tj ConsUucaion Clean-up Translwrlalion parts ant: servicx rrt EQUIPMENT LIST MACHINE 182 181 180 179 178 177 176 175 174 173 172 171 168 167 166 165 164 163 162 161 MODEL # TYMCO BAH 600 (BROOM) TYMCO 600 TYMCO 600 TYMCO BAH 600 (BROOM) TYMCO 600 TYMCO 600 TYMCO 600 TYMCO 600 TYMCO 600 TYMCO 600 TYMCO 600 TYMCO 600 TYMCO 600 TYMCO 600 TYMCO 600 TYMCO 600 TYMCO 600 TYMCO 600 TYMCO 600 TYMCO 600 YEAR 2006 2002 2002 2002 2002 2002 2002 2002 2002 2002 2002 2002 1999 1999 1999 1999 1999 1999 1999 1999 562.423-54.11 Niill-5(3.31iY Fax 5622-669.5943 1251» Clark Aver era Utr::OCy. Cn 40242 AQMD COMPIANT AQMD COMPIANT AQMD COMPIANT AQMD COMPIANT AQMD COMPIANT AQMD COMPIANT AQMD COMPIANT AQMD COMPIANT AQMD COMPIANT AQMD COMPIANT AQMD COMPIANT AQMD COMPIANT AQMD COMPIANT • • EQUIPMENT LIST CONTINUED WE ALSO UTILIZE TWO (2) 10 WHEEL PB FRONT END LOADERS WE HAVE APPROXIMATELY FIVE (5) SERVICE AND PICK-UPS TRUCKS, AND INCIDENTAL EQUIPMENT. ALL OF OUR EQUIPMENT IS PURCHASED, NOT LEASED. ALL OF OUR EQUIPMENT IS EQUIPPED WITH RECORDING HOUR METERS, TACHOGRAPHS, AS WELL AS TWO-WAY RADIOS. EXHIBIT B SCHEDULE OF COMPENSATION 2 3. Dated F,ou;ine Street Swee in Rate per curb-mile for routine street sweeping, as described herein: $ 21.74 TWENTYONE DOLLARS AND SEVENTY-FOUR CENTS (in figures) (in words) Emer ciency Street Sw )!nct (a) Rate per hour for emergency street sweeping services during regular working hours: 95.00 (in figures) NINETY FIVE DOLLARS (in words) (b) Rate for emergency street sweeping services after regular working hours: $ 125.00 ONE HUNDRED TWENTY FIVE DOLLARS (in figures) (in words) The duration of ail emergency street sweeping services will be measured by the actual hours spent sweeping, plus the shortest travel time either to or from the work site. Travel time longer than be (calcu calculated to the nearest one-quarter to the City. The total hours minutes). Special Event Street Swee►~ir~~l $ 125.00 ONE HUNDRED TWENTY FIVE DOLLARS (in figures) (in words) Special event sweeping will be based on the actual hours of sweeping with no additional compensation for travel time. 4/18/06 ~A Printed Name: STEVEN L. DICKSON Title: PRESIDENT ACORD. CERTIFICATE OF LIABI LITY INSURANCE ' THIS CERTIFICATE IS ISSUED AS A MAT PRODUCER ONLY AND CONFERS NO RIGHTS UPON John Burnham SD 1612 HOLDER. THIS CERTIFICATE DOES NOT ' Suite 2400 t B St ALTER THE COVERAGE AFFORDED BY , ree 750 San Diego, CA 92101-2476 INSURERS AFFORDING COVERAGE 800 421-6744 R. F. Dickson Co., Inc. 12524 Clark Ave Downey, CA 90242 DATE (MWDDIYYYY) 04103106 NAIC # COV TH ERA E POL GES ICIES OF INSURANCE LISTED BELO W JiAVE BEEN ISSUED TO THE INSU RED NAMED ABOVE NT WITH RESP FOR THE POLICY ECT TO WHICH THI PERIOD INDICATED NOTWITHSTANDING S CERTIFICATE MAY BE ISSUED OR AN Y RE QUIREMENT. TERM OR CONDITION O F ANY CONTRACT OR OTHER DOC E UME IN IS SUBJECT TO EX ALL THE TERMS CLUSIONS AND CONDITIONS OF SUCH MA Y PE THE INSURANCE AFFORDED RTAIN BY THE POLICIES DESCRIBED HER , O LICIE , S AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLA IMS P FFEL'TIVE E POLICY NN POLIC EXPIRATION T ANDNyi LIMITS LTR NSR TYPE OF INSURANCE POLICY NUMBER M Y ATE 1 5 12101106 EACH OCCURRENCE $11,000,000 LIABILITY ERA 6501341 12101 0 TED A GEN L DAMAGE TO REN PREMISES (Ea comenctil 5300 OOO X COMMERCIAL GENERAL LIABILITY - - MED EXP (Any one person) sEXCLUDED ]OCCUR CLAIMS MADE F x PERSONAL A ADV INJURY s1 000 000 EGATE RA GG 000 s2 000 L A R GENE , , M t P AGG s2 O0O 000 GENT AGGREGATE LIMIT APPLIES PER: P O PRODUCTS -CO X POLICY Ji aT LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) S ANY AUTO ALL OWNED AUTOS BODILY INJURY (Per person) S SCHEDULED AUTOS HIRED AUTOS BODILY INJURY (Per accident) S NON-OWNED AUTOS PROPERTY DAMAGE (Per accident) S AUTO ONLY . EA ACCIDENT S GA RAGE LIABILITY OTHER THAN EA ACC S ANY AUTO AUTO ONLY: pGG S EACHOCCURRENCE S EXCESSlUMBREl1A LIABILITY F-I AGGREGATE S CLAIMS MADE OCCUR S S DEDUCTIBLE s RETENTION $ WC STATU• OTH- .Ry WORKERS COMPENSATION AND EMPLOYERS' LIABILITY E.L. EACH ACCIDENT S ANY PROPRIETORIPARTNER/EXECUTIVE EMBER EXCLUDED? E.L. DISEASE - EA EMPLOYE S OFFICER/M yes d--be ardor E.L. DISEASE • POLICY LIMIT S S SPECIAL PROVISIONS below OTHER DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Certificate is subject to policy limits, conditions and exclusions. Ten Day Notice for Non-Payment of Premium. RE: Street Sweeping Services. The City of Rose Mead, its elected or appointed officers, officials, employees, agents and volunteers are (See Attached Descriptions) City of Rose Mead 8838 East Valley Blvd. Rosemead, CA 91770 ACORD 25 (2001108) 1 of 3 #S3195401M301699 LD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION THEREOF, THE ISSUING INSURER WILL 1tk90 J4ItJ(Jt MAIL 'An_ DAYS WRITTEN E TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, JINkfF)LpUBR)i)IQ)PI )%VJ61h WX KABRI © ACORD CORPORATION 1988 • IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25-S (2001/08) 2 of 3 ##S3195401M301699 • DESCRIPTIONS (Continued from Page 1) Named Addl Insds (GL) as respects captioned operations of the Named Insd. Coverage Is Primary and Non-Contributory. AMS 25.3 (2001/08) 3 of 3 #S3195401M301699 • • POLICY NUMBER: 6501341 CG 20 10 10 01 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: BLANKET -'AS REQUIRED BY WRITTEN CONTRACT' (If no entry appears above, information required to complete this enoorsemeni win De snown W uic LJCldaiauuiia as applicable to this endorsement) Section II - Who Is An Insured is amended to A (1) All work, including materials, parts or . include as an insured the person or organization equipment fumished in connection with shown in the Schedule, but only with respect to such work, on the project (other than liability arising out of your ongoing operations service, maintenance or repairs) to be erformed by or on behalf of the performed for that insured. p additional insured(s) at the site of the B. With respect to the insurance afforded to these covered operations has been additional insureds, the following exclusion is completed; or added: (2) That portion of "your work" out of which 2. Exclusions the injury or damage arises has been This insurance does not apply to "bodily put to its intended use by any person injury" or "property damage" occurring after or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. CG 20 1010 01 © ISO Properties, Inc., 2000 Page 1 of 1 ❑ LX9605 • POLICY NUMBER: BAF373643201 • COMMERCIAL AUTO CA 20 48 02 99 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED INSURED This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM GARAGE COVERAGE FORM MOTOR CARRIER COVERAGE FORM TRUCKERS COVERAGE FORM With respect to coverage provided by this endorsement, the provisions. of the Coverage Form apply unless modified by this endorsement. This endorsement identifies person(s) or organization(s) who are "insureds" under the Who Is An Insured Provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form. This endorsement changes the policy effective on the Inception. date of the policy unless another date is indicated below. Endorsement Effective: 10/01/05 Countersi d B . f Named Insured: Authorized Re resentative R.F. Dickson Company, Inc. SCHEDULE Name of Person(s) or Organization(s): As required by contract or agreement if required by contract, this coverage shall be primary and any insurance maintained by the additional insured will apply on an excess basis; however, in no event will this additional insured coverage extend beyond the terms and conditions of the written contract. (If no entry appears above, information required to complete this endorsement will be shown In the Declarations as applicable to the endorsement.) Each person or organization shown In the Schedule is an "insured" for Liability Coverage, but only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured Provision contained in Section 11 of the Coverage Form. CA 983 (2.99) CA 20 48 02 99 Copyright, Insurance Services Office, Inc., 1998 Page 1 of 1 • ENDORSEMENT This endorsement, effective 12:01 Forms a part of policy no.: 6501341 issued to: R.F. Dickson Company, Inc. By: LEXINGTON INSURANCE COMPANY • PRIMARY WORDING/NON-CONTRIBUTORY This endorsement modifies insurance under the following: BLANKET- "as required by written contract" COMMERCIAL GENERAL LIABILITY COVERAGE PART It is further agreed that such insurance as is afforded by the policy for the benefit of the Additional Insureds shall be primary insurance, but only as respects any Claims, Loss or liability arising of the Named insureds operations and any insurance maintained by the Additional Insured shall be non- contributing. All other terms remain unchanged. Authorized Representative OR Countersignature (in states where applicable) r I arr Client#: 9256 ACORD- CERTIFICATE OF LIABI -AIC LITY INSURANCE 04103106°"rrn THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATIO14 PRODUCER ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE John Burnham SD 1612 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Suite 2400 et 0 B St ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. , re 75 San Diego, CA 92101-2476 INSURERS AFFORDING COVERAGE NAIC # B00 421-6744 wsURERA: Zurich American Insurance Company 16535 INSURED F. Dickson Company, Inc. R INSURER B: Lexington Insurance Co. 19437 . 12524 Clark Ave INSURER C Downey, CA 90242 SURER D. wSURER E: COVERAGES SUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING E I N S THE POLICIES OF INSURANCE LISTED BELOW HAVE BE T OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR A C ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTR ED HEREIN IS SUBJECT TO ALL THE TER EXCLUSIONS AND CONDITIONS OF SUCH MS THE INSURANCE AFFORDED BY THE POLICIES DESCRIB MAY PERTAIN , , POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS CY EFFECTIV P CY EXPIR ATION LIMITS POLICY NUMBER DATE SIR ALD51 LTR NS TYPE OF INSURANCE EACH OCCURRENCE S GENERAL LIABILITY DAMAGE TO RENTED P IS n n S COMMERCIAL GENERAL LIABILITY - ) S 1 OCCUR CLAIMS MADE F MED EXP (Any one person PERSONAL 8 ADV INJURY S GENERAL AGGREGATE S, PRODUCTS - COMPIOP AGG S ' GENT AGGREGATE LIMIT APPLIES PER: POLICY PRO- LOC A AUT OMOBILE LIABILITY BAP373643201 ' 10101105 10101106 COMBINED SINGLE LIMIT Me amdenl) (1,000,000 X ANY AUTO ALL OWNED AUTOS BODILY INJURY (Par person) f SCHIEDULED AUTOS X HIRED AUTOS BODILY INJURY (Per accident) S X NON-OWNED AUTOS PROPERTY DAMAGE (Per accident) f AUTO ONLY - EA ACCIDENT S GA RAGE LIABILITY OTHER THAN EA ACC S ANY AUTO AUTO ONLY: AGG S 6501106 07101105 07101106 EACH OCCURRENCE s5.000.000 B EXCESSIUMBRELLA LIABILITY D AGGREGATE s5,000,000 CLAIMS MADE X OCCUR F S $ DEDUCTIBLE R S RETENTION $ WC373643101 10101/05 10101106 WC STATU- OTH- X 'IT A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY E.L. EACH ACCIDENT f1,000,000 ORIPARTNER/EXECUTIVE ANY PR E DEDi E.L. DISEASE - EA EMPLOYE $1,000,000 IMEM OFFICE RIMEMB REXCLU If yes, describe under AL PROVISIONS below C E.L. DISEASE -POLICY LIMIT S1,000,000 SPE I OTHER DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Certificate is subject to all policy limits, conditions and exclusions. Ten Day Notice for Non-Payment of Premium. RE: Street Sweeping Services. The City of Rose Mead, Its elected or appointed officers, officials, employees, agents and volunteers are (See Attached Descriptions) City of Rose Mead 8838 East Valley Blvd. Rosemead, CA 91770 ACORD 25 (2001108) 1 of 3 #S3195431M290195 THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION THE ISSUING INSURER WILL Rp1XJ( RItK§t MAIL if) DAYS WRITTEN CERTIFICATE HOLDER NAMED TO THE LEFT, jlj(i(k%W,=XJPXrJP74IRM9X KABRI 0 ACORD CORPORATION 198E IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmalively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25-S (2001108) 2 of 3 #S319543/M290195 0 DESCRIPTIONS (Continued from Page 1) Named Addl insds (AL) as respects captioned operations of the Named Insd. Waiver of Subrogation applies (WC). 3 of 3 0 WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY INSURANCE POLICY WC 04 03 06 (Ed. 4-B4) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT- CALIFORNIA This endorsement changes the policy to which It is attached effective on the Inception date of the policy unless a different date is indicated below. (The following "attaching clause' need be completed only when this endorsement is Issued subsequent to preparation of the policy.) This endorsement, effective on 10101105 Policy No. WC373643101 at 12:01 A.M. standard time, forms a part of of the Zurich-American Insurance Co. issued to R.F. Dickson Company, Inc. Premium (if any) $ 12524 Clark Ave. Downey CA 90242 Authorized Representative We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. The additional premium for this endorsement shall be 0% of the California workers' compensation pre- mium otherwise due on such remuneration. Person or Organization Schedule Job Description All persons or organizations WC 252 (4-84) WC 04 03 05 (Ed. 4-154) Page 1 of 1 • V(Ie~ 5kJ.Jzep (;AJ MAYOR: JAYT IMPERIAL MAYOR PRO TEM: ROBERT W.BRUESCH COUNCILMEMBERS: MARGARET CLARK GARY A. TAYLOR JOE VASOUEZ April 3, 2006 Mr. Frank Quiroz Viejo Sweeping Service 21856 Calabaza Mission Viejo, CA 92691 Poseme ad 8838 E. VALLEY BOULEVARD • P.O. BOX 399 ROSEMEAD, CALIFORNIA 91770 TELEPHONE (626) 569-2100 FAX (626) 307-9218 RE: Street Sweeping Services - Notice Inviting Bids (NIB) Dear Mr. Quiroz: The City of Rosemead is pleased to provide you with the enclosed Notice Inviting Bids for the City's Street Sweeping services. We look forward to receiving and reviewing your proposal. Should you have any questions or comments about the Street Sweeping NIB documents, please call me at (626) 569-2151. Sincerely, CITY OF ROSEMEAD Ken Rukavina, P.E. City Engineer Enclosure MAYOR: JAY T. IMPERIAL MAYOR PRO TEM: ROBERT W. BRUESCH COUNCILMEMBERS: MARGARETCLARN GARY A. TAYLOR JOE VASOUEZ 0 V~oscfficad 8838 E. VALLEY BOULEVARD • P.O. BOX 399 ROSEMEAD, CALIFORNIA 91770 TELEPHONE (626) 569-2100 FAX (626) 307.'9218 NOTICE INVITING BIDS FOR STREET SWEEPING SERVICES The City of Rosemead is requesting proposals from qualified contractors to provide weekly street sweeping services on all City streets. The duration of the contract will be three years. Background The City of Rosemead supplements its right-of-way maintenance operations through the use of a contractor to provide street sweeping services. Currently, the City maintains approximately 159 curb miles within its public rights-of-way. Street sweeping is performed Monday through Friday each week. Street sweeping hours are 6:00 a.m. to 2 p.m. in residential areas and 2:00 a.m. to 6:00 a.m. Tuesday and Fridays on major arterials. A map of the street sweeping schedule. is provided on Exhibit "E" of the attached Contract Services Agreement. Street Sweeping Services The selected contractor shall be responsible for providing all labor and equipment necessary to perform street sweeping services on a weekly basis: A detailed scope of services is provided on Exhibit "A" of the attached Contract Services Agreement which: includes the following: ✓ Sweeping of all arterial, collector, industrial, residential and commercial streets, cul-de-sacs, median island curbs, and full roadbed on Rosemead Boulevard. ✓ Removal of large items such as cardboard, palm fronds, and rocks. ✓ Recycling of collected sweepings. ✓ Providing additional sweeping services for special events and emergencies. Starting Date The selected contractor will begin street sweeping services for the City on July 1, 2006 and continue through June 30, 2009. i Notice Inviting Bids Page 3 • 4. An explanation of how and where street sweepings are recycled and an example of a monthly recycling report as described in Section 15 (E) of Exhibit A in the attached Contract Services Agreement. 5. A list of equipment assigned to the City of Rosemead. The list shall include the make, model, year, identification number, and equipment type. 6. A complete and executed Schedule of Compensation (Exhibit B). Selection Process Bids will be opened on May 1, 2006, by the City Purchasing Officer at 4:15 p.m. The Public Works Department will review each bid and make a recommendation to the City Council as to the lowest responsible bidder. Qualifications and experience, along with the bid price will be considered in making this determination. The Contractor receiving the recommendation shall submit to the City all documents, insurance, and any other information required in accordance with the Contract Services Agreement. The Public Works Department is proposing that the City Council enter into a three-year contract with the lowest responsible bidder which agreement shall be substantially in the form attached hereto. The City Council reserves the right to reject any and all bids and to readvertise. The decision of the City Council shall be final. • PA CONTRACT SERVICES AGREEMENT FOR STREET SWEEPING SERVICES THIS CONTRACT SERVICES AGEEf~ENT (herein "Agreement") is made and entered into this day of fpr . 20 06, by and between the CITY OF ROSEMEAD, a municipal corporation, (herein "City") and [Company Name] (herein "Contractor"). The parties hereto agree as follows: 1.0 SERVICES OF CONTRACTOR 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference, which services may be referred to herein as the "services" or "work" hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that Contractor is a provider of first class work and services and Contractor is experienced in performing the work and services contemplated herein and, in, light of such status and experience, Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase "highest professional standards" shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental agency having jurisdiction in effect at the time service is rendered. 1.3 Licenses, Permits. Fees and Assessments. Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City against any such fees, assessments, taxes penalties or interest levied, assessed or imposed against City hereunder. 1.4 Familiarity with Work. By executing this Contract, Contractor warrants that Contractor (a) has thoroughly investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) fully understands the facilities, difficulties and restrictions attending Contract Services Agreement Page 2 performance of the services under this Agreement. Should the Contractor discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Contractor shall immediately inform the City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer. 1.5 Further Responsibilities of Parties. Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. 1.6 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor. Any increase in compensation of up to five percent (5%) of the Contract Sum or $25,000, whichever is less may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively must be approved by the City Council. It is expressly understood by Contractor that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services or reasonably contemplated therein. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefore. 2.0 TERM/TERMINATION 2.1 Term. Unless earlier terminated in accordance with this Section, this Agreement shall continue in full force and effect beginning July 1, 2006 and continuing through June 30, 2009. Upon expiration of the three year period, the parties may mutually agree to extend this contract for one year periods upon such terms and conditions as may be agreed upon. Should either party decide that it does not wish to continue this Agreement after such period of time, or any extension thereof, it shall provide a minimum of sixty (60) days written notice to the other party. 2.2 Termination Prior to Expiration Of Term. A. During the initial three year period and any extension thereafter, this Agreement may only be terminated for cause. For purposes of this Agreement, lack of funding on the City's part shall be considered grounds to terminate for cause. Disputes as to monies owed shall not be considered grounds to terminate for cause. Unless the City terminates the Agreement for lack of funding, this Agreement 0 • Contract Services Agreement Page 3 shall not be terminated until after the parties have attempted to resolve the dispute pursuant to Section 8.2 of this Agreement. B. If the parties have not been able to successfully resolve a dispute pursuant to Section 8.2, this Agreement may be terminated upon ten (10) days written notice to the other party, provided that the City may terminate this Agreement with less notice if it determines such termination is necessary to protect the public health, safety and welfare. Upon receipt of any notice of termination by the City, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. In the case of termination, Contractor shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Rate Schedule or such as may be approved by the Contract Officer, except as provided in Section 8.3. C. If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of set-off or partial payment of the amounts owed the City as previously stated. 3.0 COMPENSATION/PAYMENT 3.1 Compensation. A. For the services rendered pursuant to this Agreement, the Contractor shall be compensated in accordance with the "Rate Schedule" attached hereto as Exhibit "B" and incorporated herein by this reference. Contractor shall not be entitled to any additional compensation for expenses. The Contract Sum shall include the attendance of Contractor at all project meetings and City Council meetings reasonably deemed necessary by the City; Contractor shall not be entitled to any additional compensation for attending said meetings. B. Upon written request made no later than April 30 of each year, Contractor shall be entitled to a cost of living adjustment based on the Consumer Price Index for All Urban Consumer (CPI-U) for the Los Angeles - Riverside - Orange County area for the preceding twelve-month period from March through March. 3.2 Invoices/Payment. Payment by City to Contractor shall be made upon receipt and approval of invoices for services rendered. In order for payment to be made, Contractor's invoice must include an itemization of services rendered and date of services. The invoice must be submitted on an official letterhead or invoice with contractor's name, address, and telephone number. Except as provided in Section 8.3, Contract Services Agreement Page 4 City shall pay Contractor for all approved services within forty-five (45) days following receipt of the invoice or City shall provide Contractor with a written statement objecting to the charges and stating the reasons therefore. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. Contractor shall not be entitled to any additional compensation for expenses. Contractor shall not receive any compensation for Additional Services without the prior authorization of the City as required by this Agreement. 4.0 PERFORMANCE SCHEDULE 4.1 Time of Essence. Time is of the essence in the performance of this Agreement. 4.2 Schedule of Performance. Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the "Schedule of Performance" included in Exhibit 'A" attached hereto and incorporated herein by this reference. 4.3 Force Maieure. The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of any governmental agency, including the City, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor's sole remedy being extension of the Agreement pursuant to this Section. 5.0 COORDINATION OF WORK 5.1 Representative of Contractor. The following principals of Contractor are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: Name, Position Time, Day(s) of Week, (xxx) xxx-xxxx For emergencies during non-working hours, contact at home at (xxx) xxx-xxxx or page at (xxx) xxx-xxxx Contract Services Agreement Page 5 5.2 Contract Officer. The Contract Officer shall be the City Manager or such person as may be designated in writing by the City Manager. It shall be the Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement. 5.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City. 5.4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Contractor's employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venturer or a member of any joint enterprise with Contractor. 6.0 INSURANCE AND INDEMNIFICATION 6.1 Insurance. Without limiting Contractor's indemnification of City, and prior to commencement of work, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement, a policy or policies of liability insurance of the type and amounts described below and in a form satisfactory to City. No services under this Agreement shall commence until the contractor has provided the City with the required Certificates of Insurance or appropriate insurance binders evidencing the insurance coverage required by this Agreement. If at any time during the course of this Agreement insurance lapses for any reason whatsoever, Contractor shall cease to provide all services until appropriate insurance is obtained. Contract Services Agreement Page 6 (a) Certificates of Insurance. Contractor shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Insurance certificates must be approved by City's Risk Manager prior to commencement of performance or issuance of any permit. Current certification of insurance shall be kept on file with City's at all times during the term of this Agreement. (b) Signature. A person authorized by the insurer to bind coverage on its behalf shall sign certification of all required policies. (c) Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. (d) Coverage Requirements. i. Workers' Compensation Coverage. Contractor shall maintain Workers' Compensation Insurance and Employer's Liability Insurance for his or her employees in accordance with the laws of the State of California. In addition, if any subcontract is approved by the City pursuant to this Agreement, Contractor shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer's Liability Insurance in accordance with the laws of the State of California for all of the subcontractor's employees. Any notice of cancellation or non- renewal of all Workers' Compensation policies must be received by City at least thirty (30) calendar days (10 calendar days written notice of non-payment of premium) prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Contractor for City. ii. General Liability Coverage. Contractor shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, contractual liability. If commercial general liability insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed • i Contract Services Agreement Page 7 under this Agreement, or the general aggregate limit shall be at least twice the required occurrence limit. iii. Automobile Liability Coverage. Contractor shall maintain automobile insurance covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit for each occurrence. (e) Endorsements. Each general liability and automobile liability insurance policy shall be endorsed with the following specific language: i. The City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the Contractor. ii. This policy shall be considered primary insurance as respects to City, its elected or appointed officers, officials, employees, agents and volunteers as respects to all claims, losses, or liability arising directly or indirectly from the Contractor's operations or services provided to City. Any insurance maintained by City, including any self-insured retention City may have, shall be considered excess insurance only and not contributory with the insurance provided hereunder. iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. iv. The insurer waives all rights of subrogation against City, its elected or appointed officers, officials, employees, agents and volunteers. V. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. vi. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits, by either party except after thirty (30) calendar days (10 calendar Contract Services Agreement Page 8 days written notice of non-payment of premium) written notice has been received by City. (f) Timely Notice of Claims. Contractor shall give City prompt and timely notice of claim made or suit instituted arising out of or resulting from Contractor's performance under this Agreement. (g) Additional Insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. (h) Self Insurance. Upon Contractor's request and upon an adequate financial showing, the City Council may authorize the Contractor to be self-insured. Nothing herein requires such authorization by the City Council. (i) Insurance Not Limiting. The Contractor agrees that the provisions of this Section 5.1 shall not be construed as limiting in any way the extent to which the Contractor may be held responsible for the payment of damages to any persons or property resulting from the Contractor's activities or the activities of any person or persons for which the Contractor is otherwise responsible. Q) Subcontracts. In the event the Contractor subcontracts any portion of the work in compliance with Section 43 of this Agreement, the contract between the Contractor and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Contractor is required to maintain pursuant to this Section 5.1. 6.2 Indemnification. To the fullest extent permitted by law, Contractor shall indemnify, defend and hold harmless City, the City Council, boards and commissions, officers, agents and employees (collectively, the "Indemnified Parties") from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), which may arise from or in any manner relate (directly or indirectly) to any work performed or services provided under this Agreement, including the negligent and/or willful acts, errors and/or omissions of Contractor, its principals, officers, agents, employees, vendors, suppliers, contractors, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable or any or all of them. Contractor shall promptly pay any judgment rendered against the City, its officers, agents or employees for any such Claims. Contract Services Agreement Page 9 Notwithstanding the foregoing, nothing herein shall be construed to require Contractor to indemnify the Indemnified Parties from any Claim arising from the sole negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorney's fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Contractor. 7.0 RECORDS AND REPORTS 7.1 Reports. Contractor shall prepare and submit to the Contract Officer the reports concerning the performance of the services required by Section 15 of Exhibit A. 7.2 Records. Contractor shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. 7.3 Release of Documents. The reports, records, documents and other materials prepared by Contractor in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer, except as required by the parties' obligations under the Public Records Act. 8.0 ENFORCEMENT OF AGREEMENT 8.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes, the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the injured parry; provided that if the default is an immediate danger to the health, safety and general welfare, immediate action may be necessary. Compliance with the provisions • • Contract Services Agreement Page 10 of this Section shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured. 8.3 Retention of Funds. Contractor hereby authorizes City to deduct from any amount payable to Contractor (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Contractor's acts or omissions in performing or failing to perform Contractor's obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Contractor, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Contractor to insure, indemnify, and protect City as elsewhere provided herein. 8.4 Waiver. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. A party's consent to or approval of any act by the other party requiring the party's consent or approval shall not be deemed to waive or render unnecessary the other party's consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either parry of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Attorneys' Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees 0 0 Contract Services Agreement Page 11 shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. 9.0 CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 9.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount, which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee, participate in any decision relating to the Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 9.3 Covenant Against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, or ancestry in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, or ancestry. 10.0 MISCELLANEOUS PROVISIONS 10.1 Notice. Any notice, demand, request, document, consent, approval, or communication either parry desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the Contract Officer, CITY OF ROSEMEAD, 8838 East Valley Boulevard, Rosemead, CA 91770, and in the case of the Contractor, to the person at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. 10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. • • Contract Services Agreement Page 12 10.3 Integration; Amendment. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement, including the bid proposal. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing. 10.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 10.5 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above. CITY: CITY OF ROSEMEAD a municipal corporation Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney 0 Contract Services Agreement Page 13 0 CONTRACTOR: Name of Company, V; e)' SWexv; nzr s6rv; c~e a corporation By: Name: V;cf~o 5 woo,', Title: By:_ Name: Title: Address: Py C) ox- -?-q 83 Phone: (CO'i t 27cl-5.175- [END OF SIGNATURES] • 0 EXHIBIT "A" SCOPE OF SERVICES Contractor shall provide all labor and equipment necessary to perform street sweeping services in the City of Rosemead in accordance with this Agreement, on the following terms and conditions: DEFINITIONS. (a) "Streets" shall mean all dedicated public rights-of-way within the existing or future corporate limits of the City. (b) "Debris" shall mean all litter, rubbish, leaves, sand, dirt, garbage and other foreign material removable from a paved street with a street sweeper. (c) "Curb-mile" means a swept path not less than eight (8} feet wide for a cumulative total length of 5,280 feet. (d) "Roadbed" means entire street pavement from curb to curb. 2. DESCRIPTION OF REQUIRED SERVICES. (a) General. The primary objective of to ensure the free flow of water in the gutt of cleanliness. Contractor shall remove sweeping cycle. Items of excessive size, rocks, etc., shall be physically picked u Contractor. Sweeping shall normally co Additional passes shall be made as nec attention. Debris collection may requi sufficiently clean the street. This service price at no additional cost to the City. street sweeping is to pick up all debris er and to maintain the streets in a state all debris from all streets every weekly such as cardboard, palm fronds, large p and placed in the sweeper by the nsist of a single pass over an area. essary when conditions warrant special re more than one pass in order to shall be included in the unit curb-mile (b) Areas to be Cleaned. All City streets including arterial, collector, industrial, residential and commercial, cul-de-sacs and median curbs shall be swept once a week, at a minimum. The entire length of all curbs (including median curbs and curb returns), uncurbed pavement edges, painted (2-way) left turn lanes and flush concrete or paved median noses shall be swept each time the associated street is swept. The entire area of each intersection shall be swept. The balance of each street shall be swept as needed. The entire roadbed of Rosemead Boulevard (Whitmore/North City Limit) shall be swept each time the street is swept. In any case, no debris shall be left anyplace on the street pavement after sweeping is completed. • 0 Exhibit A Scope of Work Page 2 (c) Standard of Performance. The Contract Officer will make the final determination as to whether the work has been satisfactorily completed and may order the Contractor to re-sweep areas not swept or cleaned in a satisfactory manner. In the event the results of a sweeping are considered unsatisfactory, the Contractor shall sweep or clean the unsatisfactory area again at no cost to the City, within twenty-four (24) hours without interruption to the regular sweeping schedule. (d) Additional Services. Additional services may include emergency call-outs or special events as requested by the Contract Officer. Such services will be requested orally or in writing at least twenty-four (24) hours in advance, whenever practical, except for emergency call-outs. No request for additional services shall necessitate the simultaneous assignment of more than four (4) sweepers unless a greater number is agreeable to the Contractor. Payment for such requests shall be based upon the hourly rate specified in Exhibit "B". 3. CHANGES IN SERVICES. During the term of this agreement or any extension thereof, the City may elect to increase or decrease the frequency or number of miles of street sweeping services. The said increase or decrease shall be by written change order to the Contractor. The unit price for change order sweeping shall be at the contract unit price specified in Exhibit "B". 4. SCHEDULE OF PERFORMANCE (a) Street Sweeping Schedule (1) Days. Routine street sweeping shall be conducted Monday through Friday unless otherwise approved by the Contract Officer. (2) Hours. Standard operating hours for sweeping under this Agreement shall be determined by the City and the Contractor. Arterial streets and commercial areas shall be swept from 2:00 a.m. to 6:00 a.m. Residential areas shall be swept from 6:00 a.m. to 2 p.m. Some areas may be posted with different hours than noted above. It is the Contractor's responsibility to familiarize itself with these areas and adjust the sweeping schedule accordingly. (b) Holidays The Contractor is not required to sweep streets on Sundays nor on any of the following holidays: New Year's Day President's Day • Exhibit A Scope of Work Page 3 Memorial Day Independence Day (July 4th) Labor Day (first Monday in September) Veterans Day Thanksgiving Day Christmas Day • During the week of a holiday, the Contractor shall adjust the weekly schedule so as to return to the normal weekly schedule the following week. Sweeping scheduled for a holiday shall be completed within seven (7) days following the holiday. Holiday sweeping schedules must be submitted to the Contract Officer thirty (30) days prior to the holiday. No modification of this holiday schedule shall be effective unless authorized in writing by the Contract Officer. 5. CHANGES IN SCHEDULE DUE TO WEATHER CONDITIONS. The Contractor shall obtain approval from the Contract Officer for any change in schedule due to adverse weather conditions. When a change in schedule is necessary, the Contractor shall adjust the work schedule so as to return to the normal weekly schedule as soon as possible. The City reserves the right to direct schedule changes made necessary due to inclement weather. 6. DISPOSAL AND RECYCLING OF MATERIALS. The Contractor shall transport and dispose of all sweepings at a composting or recycling center in accordance with all City, County, State and Federal requirements. Contractor shall divert or compost all street sweepings to the greatest extent possible, obtaining a minimum of eighty-five (85) percent diversion rate from landfills. Sweepings may be deposited at temporary dumpsites with the prior approval of the property owner and the Contract Officer. Sweepings shall be removed from such sites each day. Contractor shall be entitled to no other income, expenses or charges from the City for disposing of sweepings at any disposal site within or outside the City limits. The Contract Officer may, at any time, require the Contractor to relocate, completely remove or discontinue use of such disposal sites. The Contractor shall report on a monthly basis the amount of sweepings disposed of at a composting or recycling center and the name and address of the facility. 7. STREET SWEEPING EQUIPMENT. (a) Equipment Requirements. The Contractor shall use a sweeper fleet appropriate for servicing approximately 159 curb-miles of street. The fleet shall include a minimum of five (5) vacuum-type street sweepers, plus additional broom-type street sweepers as necessary to sweep wet areas. The fleet shall be • J Exhibit A Scope of Work Page 4 new models of the latest design and construction and shall not be prototype models. The contractor shall have sufficient backup street sweepers available to be used in the case of equipment failure or to meet emergency demands of the City. Equipment used in the performance of this Agreement shall conform to AQMD Rule 1186.1 and PM 10 standards. Equipment used in the performance of this Agreement shall not be more than four (4) years old, unless otherwise approved by the City. Broom-type equipment must be capable of sweeping a minimum eight (8) foot width as measured with all brooms in the sweeping position. All vehicles and equipment used by the Contractor within the City limits must be clearly identified, on each side of the vehicle or equipment, with the name of the Contractor, address of the Contractor's office, and telephone number. All equipment must be equipped in accordance with State laws, including hazard lights visible from the rear that operate independently of the brake lights. Sweepers must be equipped with mobile radio communications to the Contractor's dispatch office. Each internal combustion engine used for any purpose on the project shall be equipped with a muffler of a type recommended by the manufacturer. At the discretion of the Contract Officer, the City may require the installation of special odometers, time clocks, or vehicle speed monitors to verify the quality and quantity of the work performed. All vehicles must be maintained in good repair, appearance, and sanitary condition at all times, and must meet other reasonable standards as may be established from time to time by the Contract Officer. The City reserves the right to inspect the Contractor's vehicles at any time to ascertain its condition. If any vehicle or sweeper is deemed unsafe or unsatisfactory, the City may order the Contractor to cease operations immediately until the vehicle or sweeper is repaired or replaced. (b) Equipment Storage. The Contractor shall provide a yard for parking, maintenance, and storage of all equipment at no expense to the City. No material and equipment shall be stored where it will interfere with the free and safe passage of public or construction traffic. At the end of each day's work and at all other times when sweeping operations are suspended for any reason, the Contractor shall remove all equipment and other obstructions from the roadway and open it for use by traffic. • • Exhibit A Scope of Work Page 5 8. TRAFFIC COUNTERS. The City may at various times and locations temporarily install portable traffic counting equipment of the type which is activated by vehicles coming in contact with a hose placed in the roadway. Caution shall be used by the Contractor to avoid damaging said equipment. If the Contractor, while in the performance of his contract duties, damages or causes to be damaged any of the aforementioned traffic counting equipment or appurtenances, the Contractor shall bear the entire cost for the restoration, repair, inspection, testing or replacement of said damaged equipment. 9. PARKING CITATION OFFICER - COORDINATION. The City may use a Parking Control Officer to cite vehicles for parking during street sweeping hours. The Contractor shall coordinate his sweeping activities with the Parking Control Officer. All costs for coordination are the responsibility of the Contractor, and no additional compensation will be allowed. 10. CONTRACTOR/CITY COMMUNICATION. Throughout the period of this Agreement, the Contractor shall establish and maintain an office and have an authorized Supervisor as the point of contact for communications with the City. The Contractor's office shall have a twenty-four (24) hour telephone service and a responsible person in charge seven (7) days a week to receive all requests for emergency service, which are forwarded by the City. Contractor shall respond and provide emergency service within two (2) hours from the time a call is placed by the City. Requests for routine service or complaint issues shall be resolved expeditiously within the following twenty-four (24) hour period. 11. CONTRACTOR'S EMPLOYEES. Contractor's employees shall be required to wear a clean uniform bearing the Contractor's name: Employees who normally and regularly come into direct contact with the public shall also bear some means of individual identification, such as a nametag or identification card. Employees shall not remove any portion of their uniform while working within the City. Employees driving the Contractor's vehicles shall at all times possess and carry a valid Commercial Drivers License issued by the State of California. 0 • Exhibit A Scope of Work Page 6 Any person employed by the Contractor who fails or refuses to carry out the directions of the City, appears to be incompetent, acts in a disorderly, improper, or unsafe manner, or shows signs of intoxication or other impairment, shall be immediately removed from the job site by the Contractor. Prior to returning a removed employee to work within the City, the Contractor shall provide in writing the reason for the individual's behavior and the means used to prevent this behavior from occurring again. Failure of the Contractor to prevent, prohibit, or resolve problems with its employees working within the City will result in sweeping operations being suspended until further notice. The City may enter a contract with another party for street sweeping services during such a suspension, and the Contractor will be liable for all costs. 12. SWEEPING PRACTICES. The Contractor shall at all times use good sweeping practices as dictated by standards within the sweeping industry and will make adjustments to its equipment as necessary. The Contractor must exercise due care so as to prevent spilling, scattering, or dropping of debris during the sweeping activity and shall immediately clean up any such spillage, dropping, or scattering. Sweeping practices include, but are not limited to the following: (a) Sweeping speed shall be adjusted to street conditions with a maximum speed of six (6) miles per hour. Patterned concrete medians, intersections, and crosswalks shall be swept at a maximum speed of three (3) miles per hour. The City may require the installation of sweeping speed monitoring devices to record actual vehicle speed during sweeping. (b) Sweepers shall be operated as close to parked cars or other obstacles as safety allows. 13. ROUTING AND SWEEPER AVAILABILITY. Street sweeping routes and schedules shall be developed by the Contractor and shall be subject to the approval of the Contract Officer. Routes and schedules shall be consistent with the Basic Street Sweeping Schedule map, Exhibit "E", contained herein or as may be amended from time to time. Sweeping routes and schedules shall be provided to the City no later than fifteen (15) days prior to the initiation of sweeping operations or changes in operation. The City reserves the right to request changes in routing or hours of operation at any time. Each sweeper shall have its own operator and scheduled route. Any and all sweeper breakdowns and repairs shall be reported immediately to the Contract Officer. 0 Exhibit A Scope of Work Page 7 0 14. CONSTRUCTION-RELATED PROBLEMS AND STORM DEBRIS. Dirt and debris carried onto streets from identifiable construction sites is not considered the responsibility of the Contractor if located within 500 feet of the construction site. However, the Contractor is required to totally clean all dirt and debris carried by traffic to areas beyond this limit. Storm clean up and sweeping must be completed as soon as possible. Night sweeping may be permitted for normal storm cleanup, if authorized by the City. 15. RECORDS AND REPORTS. The following reports shall be submitted to the City each month along with the invoice for services. (a) Monthly Log Report. The Contractor shall keep a daily log of all streets swept, including the name and location of the streets and the number of curb- miles swept, along with a description of any special services performed. The log shall be signed by the Supervisor on a daily basis. Each month, a report shall be prepared from the daily log giving a brief description of all routine special event and emergency activities. (b) Emergency Calls. The Contractor shall maintain a positive recording of all emergency service calls, by telephone recording device or by a time punch-type trouble ticket. Such information shall be entered on the monthly log report. (c) Amount of Debris. The Contractor shall maintain a separate measurement and record detailing the amount of debris collected during sweeping activities. This information, required as part of the City's NPDES permit, must be submitted to the City each month in a tabulated, easy to read format. (d) Recycled Debris: The Contractor shall maintain a separate measurement and record detailing the amount of debris deposited at a composting or recycling facility. The record shall also identify the name and address of the facility. This information shall be submitted to the City in a tabulated, easy to read format. (e) Complaints: Complaints received by the City regarding the Contractor's performance will be transmitted to the Contractor's office in writing, by telephone, facsimile or email, and handled by the Contractor's Supervisor. All complaints are to receive a follow-up response within twenty-four (24) hours following notification of the Contractor. A report of the Contractor's investigation and the corrective action taken shall be made promptly by the Contractor to the Contract Officer. Repeat complaints may be handled by a joint visit to the site by a City Inspector and the Contractor's Supervisor. • Exhibit A Scope of Work Page 8 • Complaints received directly by the Contractor shall be submitted in writing to the City on the day such complaints are received. Contractor shall maintain a log of complaints received and corrective actions implemented which shall be submitted to the City each month. 16. RESTORATION AND REPAIR, OBSTRUCTIONS AND CLEAN UP. The Contractor shall become familiar with all existing installations, both public and private, on the work site and shall provide adequate safeguards to prevent damage to existing structures and improvements. All fences, walls, slopes, landscaping and other obstructions which are removed, damaged or destroyed in the course of work shall be replaced and/or repaired, at the Contractor's expense, to the original condition and to the satisfaction of the City. Failure to have such damages repaired in a timely manner will result in the City deducting from the Contractor's payment the cost to perform the necessary remedial work. 17. MISCELLANEOUS SAFETY AND OTHER REGULATIONS. (a) Equipment and Vehicle Defects. All equipment or vehicle defects disclosed by any governmental official and not requiring immediate correction shall be corrected by the Contractor within two (2) weeks of notification. (b) Warnings. Contractor shall use light warnings instead of loud sound signals except where required by law for the protection of personnel. (c) Water for Dust Control. The Contractor shall provide sufficient water for use in street sweeping operations to maintain a near dustless condition. Water for this use will be made available by the City at no cost to the Contractor. All water provided by the City must be metered by devices loaned to the Contractor. Contractor shall bring any such metering devices to the City's public works yard to be read at a date to be determined by the Contract Officer. Contractor shall comply with all rules and regulations of the City relating to the use of water. Failure to comply may result in the City's refusal to furnish water to the Contractor. 18. COOPERATION WITH UTILITYAND OTHER COMPANIES. Work within the City by utility and construction companies may be progressing concurrently with the work under this Agreement. It is the responsibility of the Contractor to be informed of work planned by these parties and to coordinate street sweeping work accordingly. • 0 EXHIBIT B SCHEDULE OF COMPENSATION 1 2 3 Routine Street Sweeping Rate per curb-mile for routine street sweeping, as described herein: $ i 9, 0,0 N,10-e 4ce,)n (in figures) (in words) Emergency Street Sweeping (a) Rate per hour for emergency street sweeping services during regular working hours: $ 90, a-° (in figures) (in words) (b) Rate for emergency street sweeping services after regular working hours: $ q0. °Q (in figures) (in words) The duration of all emergency street sweeping services will be measured by the actual hours spent sweeping, plus the shortest travel time either to or from the work site. Travel time longer than (20) twenty minutes must be justified in writing to the City. The total hours will be calculated to the nearest one-quarter hour (15 minutes). Special Event Street Sweepinq $ , C/o (in figures) (in words) Special event sweeping will be based on the actual hours of sweeping with no additional compensation for travel time. Dated: y-11-06 Printed Name: f OD,4 C 5' U ca-16 rc.77 Title: C:)C'e_//2r l C. 1] EXHIBIT C CITYWIDE STREET SWEEPING MAP STREET SWEEPING MAP WON ,Q= - 2pm TUE Pam 2pm - •I =t RJ E um iCam =R oan '.7pm I FRi 1Qan~2pm THU 1 m - 2PM ME loam - 2pm VvED r &am 12pm G 10am Opm " ' i 1 11xkD 7; Nm. IOam FRI Eon•low" Legend J FRIDAY, 10am to 2pm FRIDAY, Gam to 10am Y' FRIDAY, Sam to 12pm MONDAY, 10am to 2pm MONDAY, Gam to 1Dam MONDAY, Sam to 12pm THURSDAY, 10am to 2pm THURSDAY, Gam to 10am THURSDAY, Sam to 12pm n TUESDAY, 10am to 2pm TUESDAY, Gam to tDam TUESDAY, Sam to 12pm WEDNESDAY, 10am to 2pm WEDNESDAY, Gam to 10am WEDNESDAY, Sam to 12pm COMMERCIAL STREETS' Swept Tuesdays & Fridays, 4am to Bam (No Parking restrictions for street sweeping)