CC - Item 3G - Crossing Guard Service Agreement with Rosemead School District•
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ROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNC
FROM: ANDREW C. LAZZARETTO, CITY MANAGER
DATE: JUNE 27, 2006
SUBJECT: CROSSING GUARD SERVICE AGREEMENT WITH ROSEMEAD
SCHOOL DISTRICT
SUMMARY
Beginning in 1992, the City has managed and provided crossing guards for the
Rosemead School District (RSD) at select locations. Recently, RSD requested that the
City approve a renewed agreement (Attachment A) for those services in an attempt to
update the existing contract.
RSD has requested seven crossing guards for the 2006-07 fiscal year, which is
estimated to cost a total of $41,340. According to the terms of the proposed agreement,
the City will organize and provide for all aspects of the crossing guard services and will
be reimbursed on a monthly basis for all costs incurred by RSD.
Staff Recommendation
Staff recommends that the City Council authorize the City Manager or his designee to
execute the agreement with the Rosemead School District for the provision of crossing
guard services during the 2006-07 fiscal year.
ANALYSIS
The updated contract agreement provides for crossing guards to be located at seven
locations in the City, including:
■ Mission Dr. / Earle Ave.
• Mission Dr. / Encinita
■ Hellman Ave. / Walnut Grove
■ Bartlett Ave. / Marshall St.
■ Hellman Ave. / Rockhold Ave.
■ Temple City Blvd. / Valley Blvd.
■ Encinita Ave. / Pitkin St.
In addition, the estimated annual cost for crossing guard services of $41,340 was
calculated based on each of the crossing guards working 15 - 20 hours per week during
the course of a 180 day school year.
APPROVED FOR CITY COUNCIL AGENDA: O&Z
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City Council Meeting
June 27, 2006
Paqe 2 of 2
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LEGAL REVIEW
The City Attorney has been reviewed of and approved by the City Attorney.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process
Submitted by:
at "C'~ W. LO OIYL~
Donald J. Wagner
Assistant City Manager
Attachment A: Agreement with Rosemead School District
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ATTACHMENT A
AGREEMENT BETWEEN THE CITY OF ROSEMEAD, A
MUNICIPAL CORPORATION (HEREINAFTER CALLED
"CITY"), AND THE ROSEMEAD SCHOOL DISTRICT, A
SCHOOL DISTRICT ORGANIZED AND EXISTING UNDER
THE LAWS OF THE STATE OF CALIFORNIA
(HEREINAFTER CALLED "DISTRICT"), FOR PROVISION
OF CROSSING GUARD SERVICE AT SELECTED
LOCATIONS.
RECITALS
WHEREAS, due to budget constraints, District has terminated its Home-To-
School transportation program; and
WHEREAS, both the City and the District wish to take steps to ensure the safety
of children who must walk to school; and
WHEREAS, City and District have met and conferred regarding the proposed
location of additional crossing guards; and
WHEREAS, district has agreed to fund the entire amount of the additional costs
to the City for additional crossing guards.
NOW, THEREFORE, THE CITY AND DISTRICT HERE TO AGREE AS
FOLLOWS:
SECTION 1. City agrees to:
1. Recruit, hire, train, supervise, and place crossing guards during hours
to be specified by the District at the following locations previously
specified by the District:
a. Mission Drive / Earle Avenue
b. Mission Drive / Encinita
c. Hellman Avenue / Walnut Grove Freeway Ramp
d. Hellman Avenue ! Rockhold Avenue
e. Temple City Boulevard / Valley Boulevard
f. Encinita Avenue / Pitkin Street
g. Bartlett Avenue / Marshall Street
2. Invoice District monthly for crossing guard services at locations
specified. Invoices submitted by the City shall be accompanied by the
bi-weekly time sheets completed by the crossing guards and
appropriate supervisory staff at the locations specified.
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SECTION 2. District agrees to:
Reimburse City monthly upon receipt of an invoice prepared by City for
its actual costs of providing the additional crossing guards requested
by District. The estimated annual costs for the crossing guards are
based on 15 - 20 hours worked per crossing guard per week during
the course of a 180 day school year.
2. The estimated cost for crossing guard services as described in this
agreement are as follows:
Salary/Benefits/Taxes For 7 Crossing Guards $33,920
Administration/Sugervision/Traininq $ 7,420
Estimated Annual Total $41,340
SECTION 3. Neither the City nor any officer or employee thereof shall be
responsible for any damage or liability occurring by reason on anything done or omitted
to be done by the City employees in connection with any work or authority delegated to
the City by the District. District shall protect, defend, indemnify, and hold harmless,
City, its officers, agents, employees, and contractors, from and against any and all
claims, damages, losses, liabilities, or judgments, including attorney's fees arising out of
or resulting in any way from work performed by City under this agreement unless such
liability is due exclusively to the sole negligence or willful acts of City, its officers,
employees, or agents.
SECTION 4. This agreement shall take effect when signed by both parties
hereto. This agreement shall continue to remain in effect in annual terms thereafter,
provided that either party may terminate this Agreement for any annual period not then
in effect by giving written notice to the other part at least thirty (30) days before the date
of the end of the annual period in effect.
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CITY OF ROSEMEAD
City Manager
ATTEST:
City Clerk, City of Rosemead
ROSEMEAD SCHOOL DISTRICT
By:
Title: