CC - Item 2E - Award of Sweeping Contract•
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ROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY
FROM: DREW C. LAZZARETTO, CITY MAN
DATE: AUGUST 8, 2006
SUBJECT: AWARD OF STREET SWEEPING CONTRACT
SUMMARY
The City's contract with CleanStreet to provide street sweeping services expires June
30, 2006. Bid proposals have been received from four street sweeping providers. Staff
has reviewed the bid proposals.
Staff Recommendation
Staff recommends that the City Council award the street sweeping contract to
CleanStreet and authorize the Mayor to sign the contract on behalf of the City.
ANALYSIS
The City's contract with CleanStreet to provide street sweeping services expires June
30, 2006. On February 28, 2006, that the City Council authorized advertisement for
bids for street sweeping services.
The following bids were received on April 20, 2006:
Bidder
Routine
Sweeping
Emergency
Sweeping
(Regular Hours
Emergency
Sweeping
After Hours
Special
Event
Sweeping
Viejo Sweeping
$19.00
$90.00
$90.00
$90.00
CleanStreet
$19.50
$65.00
$65.00
$65.00
Nationwide Environmental
$21.40
$85.00
$95.00
$95.00
Dickson
$21.74
$95.00
$125.00
$125.00
Attached are copies of the bids.
The bid proposal from Viejo Sweeping was deemed non-responsive, as it did not
include the information regarding qualifications, work plan, etc. that was requested in
the Notice Inviting Bids.
APPROVED FOR CITY COUNCIL AGENDA.
0 0
City Council Meeting
August 8, 2006
Page 2 of 3
CleanStreet, Nationwide Environmental and Dickson were all deemed to be qualified
contractors based on the proposals that they submitted. All three contractors have
been in business for over 40 years, serve numerous cities in the San Gabriel Valley as
well as throughout Los Angeles County and southern California, and have a proven
track record. Each utilizes recycling facilities in an effort to help cities meet AB 939
diversion requirements.
Since 1990, CleanStreet has provided exemplary street sweeping services on a
continuous basis. Mr. Augustine Martinez has been the street sweeper operator in
Rosemead for the duration of CleanStreet's tenure and will continue as such. Mr.
Augustine is familiar with the City and the sequence of sweeping, knows the special
needs of the schools, how to handle difficult areas, what prevents complaints and has
demonstrated ability to complete routes and will provide AQMD-compliant sweepers.
Over the past 16 years, few, if any, complaints have been received regarding the quality
of CleanStreet's work. CleanStreet has been very cooperative with last minute requests
to perform street sweeping following special events or to respond to emergencies
requiring street sweeping.
Based on the City's experience with CleanStreet and the competitive rate they provided,
it is recommended that the City Council award the contract for street sweeping to
CleanStreet.
In response to Councilmember Nunez's inquiries at the July 11, 2006 City Council
meeting, we offer the following:
• No other city's waste is mixed in with debris currently picked up by CleanStreet in
Rosemead and taken to the dump. When a sweeper is full, the sweeper itself
drives to the dump to unload. The sweeper used in Rosemead does not sweep
other cities; therefore, only Rosemead debris is in the sweeper when it goes to
the dump.
• As required by the proposed contract, CleanStreet will take the debris picked up
on Rosemead's streets to a local recycling facility to be sorted, with recycling
credits to be received accordingly.
• CleanStreet does not currently recycle any of the waste, as this was not required
by the contract.
• Based on an informal survey of approximately 60 agencies in Los Angeles and
Orange Counties, about 50% of existing contracts allow the use of diesel
sweepers and about 50% require alternate fuel sweepers. Thus, it is likely that
many diesel fuel sweepers are still in use. This is because SCAQMD Rule
1186.1 does not require alternate fuel sweepers be used until a sweeping
contract is renewed or a new contract is executed, thereby allowing the phase
out of diesel fuel sweepers to occur over time.
• The proposed contract with CleanStreet will require the use of an alternate fuel
sweeper.
City Council Meeting
August 8, 2006
Page 3 of 3
FINANCIAL REVIEW
The cost for street sweeping services in FY 06-07 is estimated to be approximately
$220,000. Adequate funds have been budgeted for FY 06-07 utilizing Gas Tax funds.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Submitted by:
Ken Rukavina, P.E.
City Engineer
Attachment A: Bid Proposals
C1eanStreet
PRESENTS
A PROPOSAL OF STREET SWEEPING SERVICES
EXCLUSIVELY FOR
THE CITY OF ROSEMEAD
APRIL 20, 2006
Prepared by:
®Clear>S~eet
JERE COSTELLO
1937 WEST 169TH STREET
GARDENA, CA 90247
Email: jcostello@cleanstreet.com
Telephone: (800) 225-74316
Fax: (310) 538-8015
• •
CleanStreet
Cleaning Your Environment
•
April 20, 2006
Mr. Ken Rukavina
City Engineer
City of Rosemead
8838 E. Valley Boulevard
PO Box 399
Rosemead, CA 91770
RE: PROPOSAL FOR STREET SWEEPING
Dear Mr. Rukavina,
Enclosed is our proposal for providing street sweeping services for the City of Rosemead.
Our proposal contemplates complete compliance with all of your terms and
specifications.
The cost of our services has increased to cover the increase cost of alternate fuel
sweepers and debris recycling.
• CleanStreet should be the company you choose for the following reasons:
1. CleanStreet has faithfully and dependably served the City of Rosemead for over
16 years. This proves beyond a shadow of a doubt that CleanStreet has the
competence and integrity that Rosemead can rely on.
2. CleanStreet has the best reputation in the industry.
3. CleanStreet has an especially gifted sweeper operator. Augustine Martinez is
compensated fairly for his dedication and knowledge of the City.
4. CleanStreet is offering its services at a very competitive price.
5. CleanStreet has not charged the City for "extra" services over the years.
We appreciate our excellent working relationship with the City of Rosemead and
sincerely hope that we can be of service for years to come.
Sincerely yours,
CeLEANSTREET
Jeri Costello
• Chief Executive Officer
1937 West 169th Street, Gardena, California 90247 (800) 225-7316
CIeanStreet.com E -mail: i nfo@CIeanStreet.com Fax: (310) 538-8015
u
ClClean&rmt
Cleaning You, Ewer--l
•
HISTORY OF COMPANY
CleanStreet's has its headquarters in Gardena, California. CleanStreet was formerly known as
California Street Maintenance and South Bay Sweeping. Our name now better describes
exactly what we do and allows us to move beyond California if we wish.
Company founder and CEO Jere Costello began sweeping shopping centers in 1961. In 1969
with the help of George Graziadio and Imperial Bank, Jere purchased his first revolutionary
and dependable Tymco Air Sweeper.
By 1973, the company had become one of the largest shopping center sweeping companies in
Southern California. That year the company began sweeping its first municipality, Rolling
Hills Estates. We will always be grateful to City Manager Harry Peacock for giving us that
opportunity.
In 1978 proposition 13 passed. All of sudden more cities became interested in saving money.
Often potential municipal clients would say "of course we would like to contract for street
sweeping services and save money, but how do we know you will do a good job? We have had
some bad experiences with irresponsible and non-responsive contractors."
We would say, "We will make a simple promise to you and your City. We will sweep every
street on time every day. We will instruct our operator to take as many passes as are necessary
to clean every street thoroughly. If we ever do receive a complaint, we will re-sweep it
immediately. No questions asked."
As word spread that we are a good dependable company, we slowly and steadily grew year
after year. Our commitment to quality and customer satisfaction turned out to be an
overwhelming success.
Today CleanStreet serves scores of municipalities and major private facilities with high quality
cleaning and sweeping services. The key to our success is the fact that we kept that promise of
quality to our clients.
CleanStreet takes pride in its high level of expertise that is brings to every job. We employ the
best methods and the most effective equipment.
Our employees are well trained and enjoy good pay and healthcare benefits. Our employees
take great pride in the quality of their work and in your complete satisfaction.
0
[Venn et
nmg Your Environment
OPERATOR RETENTION
When we speak to other cities about the quality of services provided by contractors, high
employee turnover is the leading cause of problems.
This is especially true for street sweeping services in a time posted City with a very
specific schedule.
There are hundreds of small details that a sweeper operator must know to sweep the City
of Rosemead properly and as expected by the residents.
CleanStreet is very fortunate to have a very gifted and loyal street sweeper operator,
Augstin Martinez. Augstin had been the City of Rosemead's operator since 1990.
CleanStreet has a company policy that encourages long term employment. We pay our
operators well; we provide health benefits, vacation and a company culture that
recognizes and rewards excellent work.
We are pleased to say that Augstin has indicated that he wishes to continue working for
CleanStreet in Rosemead for many years to come.
• In addition to being and excellent sweeper operator, Augstin has an excellent safety
record which should be of comfort to everyone in the community. A partial list of
Augstin's special knowledge is as follows:
1. Where to start each route.
2. Where to meet parking enforcement.
3. The sequence of the sweeping route so residents can re-park promptly.
4. Augstin is aware of the idiosyncrasies of the City's schools and businesses that
need to be accommodated with special sweeping times.
5. Augstin knows the difficult sweeping areas of the City and how best to handle
them.
6. Augstin knows all the sources of past complaints and how to prevent complaints in
the future.
7. Augstin has shown that he can handle emergency sweeps requests and complete
the scheduled routes on time.
8. Augstin has demonstrated his ability to complete routes even when he has to deal
with flat tires or other mechanical problems.
9. Augustin has shown his ability to deal with the heavy leaf fall and the long lines at
the dump sites.
•
Page 1 of 2
• •
•
OPERATOR RETENTION
AGUSTIN MARTMEZ
•
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Page 2 of 2
•
[30eanStreet
Cleemnq Yaar En-ronmenc
•
• STAFF RESOURCES AND RESPONSIBILITIES
We have a well established management team that keeps our operations working
optimally.
Jere Costello is the sole owner and CEO of CleanStreet. Jere is involved in the day-to-
day operations and is constantly thinking of ways to improve the Company.
Andrew Jacoby is Human Resources and Risk Management. Andrew handles personnel
issues, safety issues and service quality issues.
Chase Harris is responsible for maintaining all of the equipment. Chase orchestrates the
maintenance and repairs necessary to keep the equipment in optimal operating condition
at all times.
Perla Cortez is our Lead Dispatcher. She receives all complaints and gives special
instruction for the sweeper operators. She is excellent at handling difficult situations and
meeting the specific needs of our clients.
Nita Metz is responsible for all invoicing. She understands the importance of accurate
• and complete paperwork.
•
Page 1 of 1
•
CFeanStreet EXPERIENCE
ning Your Env-nmenc
• - - Olti ! 0 and Founder e
Mr. Costello founded the Company in 1961. Mr. Costello is an expert in
virtually all aspects of providing a wide variety of outdoor cleaning
services and committed to the highest level of customer satisfaction.
Mr. Costello attended California State University at Long Beach and
graduated from Northrop School of Law in 1980.
TTY
•
Mr. Anderson is a graduate of USC and Southwestern University School
,c?., Law. He has been with the Company for 15 years and has played an
of . He has been with the Company for 15 years and has played an
of Law.
of
integral role in developing new business and overseeing all all facets facets of
~ integral role in developing new business and overseeing
,Jw operations. Mc Anderson's dedication to the Company has helped fuel
operations. Mr. Anderson's dedication to the Company has helped fuel
a continual growth and and diversification into new new areas which complement
• continual growth diversification into areas which complement
' `
CleanStreeYS primary role role as as a a street sweeping sweeping contractor.
`CleanStreet's primary street contractor.
Mr. graduated from University Washington D.C. D. in
t c Jacoby Jacoby graduated from Catholic Catholic University in in Washington Cn
M
1. Mr. for CleanStreet from from 1 1988988 to 1991, where he
_ 988. Mr. Jacoby Jacoby worked worked for CleanStreet to 1991, where he
1988
was responsible for customer service and overseeing personnel. He
was responsible for customer service and overseeing personnel. He
main
moved to Hawaii and returned to CleanStreet in March 2003. His His main
moved to Hawaii and returned to CleanStreet in March 2003. personnel management, prevention and
responsibilities responsibilities focus focus on on personnel management, loss loss prevention and
customer service.
customer service.
r I e Ma0gersince. -1993
Chase Harris graduated from the University of Arizona in 1994 and has
worked at the Company for 12 years. Mr. Harris is responsible for
v ;~y overseeing all facets of operations, including but not limited to
delegating work to the mechanics, fleet maintenance, debris
management and GPS monitoring. Mr. Harris is quick to respond to any
situation and his dedication to excellence is a tremendous asset to the
Company.
Page 1 of 2
•
gFeen&rwt
-g Ymr En-onment
E
EXPERIENCE
Ms. Metz attended California State University at Dominguez Hills and El
Camino Junior College, where she focused on Business Administration
and Liberal Studies. Ms. Metz obtained her Bachelors of Science degree
in Business Administration, 2006, at University of Phoenix. Ms. Metz is
responsible for accounts payable, accounts receivable, generating
financial statements, and also is a certified Notary Public.
Ms. Cortez has worked for the Company for three years. During her
tenure with CleanStreet, Ms. Cortez demonstrates a comprehensive
geographical knowledge of the areas and possesses excellent computer
and communication skills. She possesses an outgoing and friendly
personality as she interfaces with clients to meet their frequent
deadlines in coordinating routes to drivers accordingly. Ms. Cortez is
committed to providing quality, and on-time service.
•
Ms. Grant joined CleanStreet in 2004. She serves at the capacity of
1 Public Relations Specialist and Executive Assistant. Sharon works
independently with minimal supervision performing diversified, advanced
and confidential secretarial & administrative work in support of the CEO
and Director. She uses discretionary initiative and good judgment when
handling customer telephone calls. Her responsibilities include but not
limited to: creating reports, tracking data, mass mailings, database
management and support office staff.
•
Page 2 of 2
•
930eanSuwt
Cleaning Your Environment
•
• EQUIPMENT AND RESOURCES
C1eanStreet will provide service with a new Tymco 600 Air Sweeper powered with
propane.
This sweeper is compliant with SCAQMD air quality rules 1186 and 1186.1.
C1eanStreet owns and operates over fifty Tymco Air Sweepers.
•
11
Page 1 of 1
® Clean Street
Cjeo-g Your Env~ronmenc
•
DEBRIS AND RECYCLING PLAN
RECYCLING
All debris collected will be brought to Community Recycling located at:
9189 DeGarno
Sun Valley, California
ABA939 CREDIT
This recycling will result in ABA939 credits tat will be credited to the City of Rosemead.
TEMPORARY DUMP SITE
We will not create "temporary" dump sites within the City of Rosemead.
NO COST FOR ADDITIONAL SWEEPERS
Additional sweepers necessary to complete work as scheduled will be brought in at no
• additional cost.
•
Page 1 of 1
0 0
Recycled Debris Report
City of Rosemead
• For The Month Of:
Date Truck & Operator Recycling Facilities Tonnage Dollar
Amount
1
Cleaning Your Environmenc
Clean&met
Cl--g Your En 1--nt
•
EXHIBIT B
SCHEDULE OF COMPENSATION
2.
•
3.
Routine Street Sweepinq
Rate per curb-mile for routine street sweeping, as described herein:
$19.50 Nineteen dollars and fifty cents
(in figures) (in words)
Emergency Street Sweeping
(a) Rate per hour for emergency street sweeping services during regular
working hours:
$ 65.00 Sixty five dollars
(in figures) (in words)
(b) Rate for emergency street sweeping services after regular working hours:
$ 65.00 Sixty five dollars
(in figures) (in words)
The duration of all emergency street sweeping services will be measured by the
actual hours spent sweeping, plus the shortest travel time either to or from the
work site. Travel time longer than (20) twenty minutes must be justified in writing
to the City. The total hours will be calculated to the nearest one-quarter hour (15
minutes).
Special Event Street Sweeping
$ 65.00 Sixty five dollars
(in figures) (in words)
Special event sweeping will be based on the actual hours of sweeping with no
additional compensation for travel time. /1 A
Dated: ARM 20, 2006
Printed Name:
Title:
Chief Executive Officer
.7
E
REFERENCES
0
COUNTY OF LOS ANGELES
900 S. Fremont Avenue
Alhambra, CA 91803 this is a test
CITY OF LA CANADA FLINTRIDGE
1327 Foothill Blvd.
La Canada, CA 91011
CITY OF ROSEMEAD
8838 E. Valley Blvd.
Rosemead, CA 91770
CITY OF CULVER CITY
9505 West Jefferson Blvd.
Culver City, CA 90232
CITY OF HAWTHORNE
4455 W.126 1h Street
Hawthorne, CA 90250
RIVERSIDE COUNTY
c/o Burrtec Waste Industries
1850 Agua Mansa Road
Riverside, CA 92509
SAN BERNARDINO COUNTY
825 E. Third Street
San Bernardino, CA 92415-0835
CITY OF CHINO HILLS
2001 Grand Avenue
Chino Hills, CA 91709
CITY OF MONROVIA
415 So. Ivy Avenue
Monrovia, CA 91016
CITY OF HERMOSA BEACH
1315 Valley Drive
Hermosa Beach. CA 90254
CITY OF KERMAN
850 S. Madera Avenue
Kerman, CA 93630-1799
CITY OF PARAMOUNT
16400 Colorado Avenue
• Paramount, CA 90723-5050
Confidential and Proprietary Information
Ray Martinez
(626) 337-1277
Lee Morlet
(818) 790-8882
Bill Crow
(626) 288-6671
Damian Skinner
(310) 253-6400
Steve Hannah
(310) 970-7955
Mike Rhodes
(909) 275-6899
Rick Ferguson
(909) 387-2611
John Mura
(909) 364-2855
Alex Cardona
(626) 932-5534
Mike Flaherty
(310) 318-0259
Allen Jacobson
(209) 846-9384
Rudy De La Rosa
(562) 220-2106
23yrs
20yrs
15yrs
15yrs
15yrs
14yrs
13yrs
13yrs
12yrs
12yrs
11 yrs
10yrs
Page 1 of 6
0 r
REFERENCES
• CITY OF MANHATTAN BEACH Juan Price 10yrs
1400 Highland Avenue (310) 545-5621
Manhattan Beach, CA 90266
OLD PASADENA MANAGEMENT Maggie Campbell 10yrs
DISTRICT (626) 356-9725
33 East Union Street
Pasadena, CA 91103
CITY OF SANGER Eddie Villagomez 9yrs
1700 Seventh Street (209) 875-6513
Sanger, CA 93657-2898
CITY OF MORRO BAY David Phillips 8yrs
695 Harbor Street (805) 772-6261
Morro Bay, CA 93442
COUNTY OF ORANGE Dave Soto 8yrs
320 N. Flower Street, Suite: 400 (714) 834-4154
Santa Ana, CA 92703
CITY OF BEAUMONT
Deepak Moorjani 6yrs
550 E. Sixth Street
(909) 769-8520
Beaumont, CA 92223-0158
• CITY OF CAMARILLO
Ernie Villasenor 7yrs
601 Carmen Drive
(805) 384-1820
Camarillo, CA 93011
CITY OF SIERRA MADRE Bruce Inman 7yrs
232 W. Sierra Madre Blvd. (818) 355-7135
Sierra Madre, CA 91024
CITY OF LOMA LINDA Jarb Thaipejr 7yrs
25541 Barton Road (909) 799-4410
Loma Linda, CA 92354
CITY OF WOODLAKE Ruben De Leon 6yrs
350 North Valencia (559) 5648055
Woodlake, CA 93286
CITY OF HURON Leo Placentia 6yrs
Box 339 (559) 945-2241
Huron, CA 93234
CITY OF DUARTE Troy Wittenbrock 6yrs
1600 Huntington Drive (626) 357-7931
Duarte, CA 91010
E
Confidential and Proprietary Information Page 2 of 6
REFERENCES
• HOLLYWOOD ENTERTAINMENT DIST. Kerry Morrison 6yrs
7083 Hollywood Blvd., Ste. 304 (323) 463-6767
Hollywood, CA 90028
U. S. NAVY Dona Giron 6yrs
ROICC, Pt. Loma Field Team (619) 524-3100 x 160
4635 Pacific Hwy., Bldg. 1
San Diego, CA 92110-2756
CITY OF WOODSIDE Kent Dewell 6yrs
2955 Woodside Road (650) 851-6790
Woodside, CA 94062
CITY OF PISMO BEACH John Garrett 6yrs
760 Mattie Road (805) 773-7058
Pismo Beach, CA 93449
CITY OF TRACY Kevin Tobeck 4yrs
325 E. 10`h Street (209) 831-4420
Tracy, CA 95376
CITY OF IMPERIAL BEACH Steve South w/ Edco Disposal 5yrs
825 Imperial Beach Blvd. (619) 287-7555
Imperial Beach, CA 91932
• CITY OF LANCASTER Phil Horn 5yrs
44933 N. Fern Avenue (661) 723-6225
Lancaster. CA 93534
TOWN OF PORTOLA VALLEY Howard Young 5yrs
765 Portola Road (650) 851-1700 x 14
Portola Valley, CA 94028
CITY OF CLAYTON Bill Norton 5yrs
6000 Heritage Trail (925) 673-7300
Clayton, CA 94517-1250
CITY OF SAN JUAN CAPISTRANO Amy Amirani 5yrs
32400 Paseo Adelanto (949) 493-1171
San Juan Capistrano, CA 92675
CITY OF LEMON GROVE Lisa Constande 4yrs
7853 Central Avenue (619) 825-3815
Lemon Grove, CA 91945-2541
COUNTY OF ORANGE
Teri Marcoot 4yrs
17505 Douglas Road
(714) 567-6258
Anaheim, CA 92806
• CITY OF RANCHO SANTA MARGARITA
Bob Cartwright 4yrs
30211 Avenida de las Banderas, Ste 101
(949)635-1800
Rancho Sta Margarita, CA 92688
Confidential and Proprietary Information Page 3 of 6
•
CleanStreet
REFERENCES
• CITY OF ONTARIO Dale Adcock 4yrs
1425 S. Bon View Avenue (909) 395-2624
Ontario, CA 91761-4406
CITY OF SEAL BEACH Bob Eagle 3yrs
211 8th Street, 2"d Floor (562) 431-2527
Seal Beach, CA 90740
CITY OF LA QUINTA James Lindsay 3yrs
78-495 Calle Tampico (760) 777-7051
La Quinta, CA 92253
CITY OF WEST HOLLYWOOD Brian Jackson 3yrs
8300 Santa Monica Blvd. (323) 851-7269
W. Hollywood, CA 90069-6216
CITY OF AGOURA HILLS Brian Allen 3yrs
30001 Ladyface Court (818) 597-7327
Agoura Hills, CA 91301
CITY OF SAN JOSE Bill Keller 3yrs
1404 Mabury Road (408) 277-3158
San Jose, CA 95133
• PASADENA PLAYHOUSE DISTRICT Catherine Haskett-Hany 3yrs
695 E. Colorado, Ste. 205 (626) 744-0340
Pasadena, CA 91101
CITY OF PALM SPRINGS Sherman Ferguson 2yrs
3200 E. Tahquitz Canyon Way (760) 323-8169
Palm Springs, CA 92263-2743
CITY OF LA MESA Dennis Gurin 2yrs
8130 Allison Avenue (619) 667-1284
La Mesa, CA 91944-0937
COACHELLA VALLEY ASSOC. Aurora Kerr 2yrs
OF GOVERNMENTS 760-346-1127
73-710 Fred Waring Dr., Ste. 200
Palm Desert, CA 92260
CITY OF INDIAN WELLS Tim Wassil 2yrs
44-950 Eldorado Drive 760-346-2489
Indian Wells, CA 92210-7497
CITY OF PALM DESERT Tom Bassler 2yrs
73-510 Fred Waring Drive 760-346-0611
Palm Desert, CA 92260-2578
•
Confidential and Proprietary Information Page 4 of 6
• •
Clean&met
Cl--g Y..' Environment
REFE
40 CITY OF CATHEDRAL CITY Dale Bolls 2yrs
68-700 Avenida Lalo Guerrero 760-770-0390
Cathedral City, CA 92234
CITY OF RANCHO MIRAGE David Martin 1yr
69-825 Highway 111 760-770-3224
Rancho Mirage, CA 92270
CITY OF CALABASAS Charles Mink 1yr
26135 Mureau Road 818-878-4242
Calabasas, CA 91302
CITY OF WESTLAKE VILLAGE John Knipe 1 yr
31200 Oakcrest Drive 818-706-1613
Westlake Village, CA 91361
CITY OF SIGNAL HILL
Joshua Rosenbaum
December
2175 Cherry Avenue
(562) 989-7300
2004
Signal Hill, CA 90755-3799
CITY OF PLEASANTON
Michael Dinatale
March
PO Box 520
(925) 931-5550
2005
123 Main Street
• Pleasanton, CA 94566
DOWNTOWN SAN DIEGO
Stewart Payne
July
PARTNERSHIP
(619) 234-8900
2005
1111 Sixth Avenue
Suite 101
San Diego, CA 92101-5230
CITY OF LOS ALTOS
Brian J. McCarthy
July
One North San Antonio Road
(650) 947-2879
2005
Los Altos, CA 94022-3087
CITY OF LAWNDALE
Marlene Miyoshi
July
4722 Manhattan Beach Blvd.
(310) 973-3265
2005
Lawndale, CA 90260
CITY OF FOUNTAIN VALLEY
Robert Kellison
July
17300 Mt. Herrmann Street
(714) 593-4602
2005
Fountain Valley, CA 92708
CITY OF SANTA CLARITA Scott Hamilton July
23920 Valencia Boulevard (661) 259-2489 2005
Suite: 300
Santa Clarita, CA 91355
•
Confidential and Proprietary Information Page 5 of 6
0
Your Environment
REFERENCES
• COUNTY OF KERN
1115 Truxtun Avenue
Bakersfield, CA 93301
CITY OF INDIO
83-101 Avenue 45
Indio, CA 92201
CITY OF MALIBU
23815 STUART RANCH ROAD
MALIBU, CA 90265
is
•
0
Carol Cox
(661) 868-3034
November
2005
Gary F. Lewis
(760) 347-1058
Mike Kapanpour
(310) 456-2489 Ext. 262
January
2006
January
2006
Confidential and Proprietary Information Page 6 of 6
0
MAYOR:
GARY A. TAYLOR
• MAYOR PRO TEM:
JOHN NUNEZ
COUNCILMEMBERS:
MARGARET CLARK
JAY T. IMPERIAL
JOHN TRAN
0
P().SlCmead
8838 E. VALLEY BOULEVARD • P.O. BOX 399
ROSEMEAD, CALIFORNIA 91770
TELEPHONE (626) 569-2100
FAX (626) 307-9218
ADDENDUM NO. 1
NOTICE INVITING BIDS
FOR
STREET SWEEPING SERVICES
IN THE
CITY OF ROSEMEAD
1. The first paragraph of Section "Selection Process" on Page 3 of the Notice
Inviting Bids is hereby revised to read:
Bids will be publicly opened on April 20, 2006, at 4:00 p.m.
• 2. Section 2(b), Areas to be Cleaned, of Exhibit "A" shall include alleys.
3. The mileage stated in the first sentence of Section 7 (a), Equipment
Requirements, is hereby revised to 154.3 miles.
For informational purposes, the total curb-mile of all streets in the City is
approximately 154.3 miles, not including median curbs. Of this total, commercial
streets account for approximately 17.2 miles, which does not include median
curbs nor takes into account that commercial streets are swept twice per week.
re eipt this Addendum No. 1 and accept the aforementioned.
All.tl ZO I. DID (v
Date
is
E
• MAYOR:
GARY A. TAYLOR
MAYOR PRO TEM:
JOHN NUREZ
COUNCiLMFMBERS:
MARGARET CLARK
JAY T. IMPERIAL
JOHN TRAN
1 ~ Rosemead
8838 E. VALLEY BOULEVARD • P.O. BOX 399
ROSEMEAD, CALIFORNIA 91770
TELEPHONE (626) 569-2100
FAX (626) 307-9218
ADDENDUM NO. 1
NOTICE INVITING BIDS
FOR
STREET SWEEPING SERVICES
IN THE
CITY OF ROSEMEAD
1. The first paragraph of Section "Selection Process" on Page 3 of the Notice
Inviting Bids is hereby revised to read:
Bids will be publicly opened on April 20, 2006, at 4:00 p.m.
• 2. Section 2(b), Areas to be Cleaned, of Exhibit "A" shall include alleys.
3. The mileage stated in the first sentence of Section 7 (a), Equipment
Requirements, is hereby revised to 154.3 miles.
For informational purposes, the total curb-mile of all streets in the City is
approximately 154.3 miles, not including median curbs. Of this total, commercial
streets account for approximately 17.2 miles, which does not include median
curbs nor takes into account that commercial streets are swept twice per week.
rec t of Addendum No. 1 and accept the aforementioned.
April 19, 2006
freet Date
0
11914 Front Street 9 Norwalk, California 90650
(562) 860-0604 o (800) 222-5637
Fax (562) 865-5726 • info 3(nes-sweeping.com
www.nes-sweeping.com
Sweeping Since 1968
•
E
i
PROPOSAL
FOR
STREET SWEEPING SERVICES
IN THE
CITY OF ROSEMEAD
10 DUE DATE: APRIL 20, 2006 @ 4:00 P.M.
SUBMITTED BY:
NATIONWIDE ENVIRONMENTAL SERVICES
DIVISION OF JOE'S SWEEPING, INC.
0
•
April 20, 2006
Mr. Ken Rukavina, P.E.
City Engineer
City of Rosemead
8838 E. Valley Blvd.
Rosemead, CA 91770
Re: Street Sweeping Proposal
Dear Mr. Rukavina:
•
Please allow us the opportunity to introduce Nationwide Environmental Services
(N ES), one of the first certified street sweeping contractors in the
nation, to the City of Rosemead. We have been providing street sweeping
services to over 40 municipalities in the Southern California regions since 1968.
As a division of Joe's Sweeping, Inc., NES pledges to continue to provide the
excellent and professional service that, historically, has been proven to be our
company's most distinguishing attribute.
NES is committed to providing quality street sweeping services utilizing state-of-
the-art equipment with a dedicated staff to ensure a clean, healthy and safe
environment.
NES is interested in exploring the feasibility of contracting sweeping services with
the City of Rosemead and hopes the attached proposal will give your City staff a
clear view of how our Company provides quality services.
Thank you for your consideration.
Sincerely,
Never Samuelian
• President
11914 Front Street • Norwalk, California 90650 • (562)-860-0604 • Fax (562)-868-5726
www.nes-sweeping.com
• •
• TABLE OF CONTENTS
Page
Contractor's Experience 1
2
Methodology
3
Reference List
Personnel
4
5-
7
Resumes
Recycling 8
Equipment List 9
• Schedule of Compensation 10
Addendum No. 1 11
naPSa Certification 12
Small Business Certification 13-15
0
• •
• CONTRACTOR'S EXPERIENCE
Nationwide Environmental Services (NES), a division of Joe's Sweeping, Inc., was
founded in 1968 by Joe Samuelian to provide parking lot sweeping services. Joe's
mission statement at the time was "To provide quality sweeping services utilizing the
latest state-of-the-art equipment and creating the highest level of customer service
available." From a single sweeper company to a fleet of more than 90 sweeping and
cleaning vehicles, serving over 40 municipalities, that mission statement is as true today
as it was over 35 years ago.
Our extensive fleet of sweeping and cleaning vehicles continues to maintain
municipalities, residential communities, business parks, parking facilities, construction
sites, and sporting complexes. Our current contracts cover street sweeping services
within the greater Los Angeles area, and the surrounding areas of Orange County,
Ventura, San Bernardino, and Riverside with populations ranging from 10,000 to
200,000.
Our high level of customer service along with our reputation of providing quality
services has been acknowledged by naPSa (north american Power Sweeping
association) who has designated NES as one of the first Certified Sweeping Companies
in the nation. (See Attached-Letter of Certification)
• Our clean, efficient street sweeping services enhance a community's appearance. NES
provides consistent and thorough sweeping services, thereby, ensuring a cleaner
environment in which to reside and work. This type of environment promotes
community pride and helps increase property values.
At NES we realize the importance of a clean and dependable fleet. Our vehicles are
routinely cleaned and inspected which allows us to consistently present a positive
image. Our truck mechanics are highly qualified and every driver is a trained
professional. Everyone at NES is dedicated to keeping our fleet on the road and on
time. Our motto is "Service First," which ensures, you the client, when a NES truck is in
your community it is serious about keeping your community clean.
Our dedicated staff is committed to serving the community in the most environmental,
safe, and efficient manner possible. We take great pride in our fleet and we make
certain our customers and residents are satisfied with our sweeping performance.
•
1
• •
• METHODOLOGY
Nationwide Environmental Services (NES) general work plan to meet street sweeping
requirements for the City of Rosemead incorporates a well-managed administration and
operational structure supported by interdepartmental team work. NES' operations
manager will meet with City representatives to examine and evaluate the sweeping
schedule according to contract specifications and schedules. Our sweeping practices
include: picking up mud, dirt, sand, paper, leaves, grass, and miscellaneous debris. NEE
provides consistent and thorough sweeping services, thereby, ensuring not only a
cleaner environment in which to reside and work, but additionally, assists communities
in diverting debris from storm drain systems. The diversion of debris is an important
step in meeting NPDES (National Pollutant Discharge Elimination System) mandates.
Furthermore, employees are experienced, trained and expected to make a "Clean
Sweep (i.e., passes required to eliminate debris from all areas) of all streets.
Employees fully understand their responsibilities and debris not picked up by the street
sweeper will be hand swept by the driver before leaving the area.
Employees are required to complete detailed daily logs which are reviewed by
management. Moreover, supervisors are in the field everyday to monitor and inspect
the sweeping performance of each vehicle and driver. Weekly management meetings
are scheduled with the executive staff to ensure optimum coordination and address and
• resolve any concerns.
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• •
0 PERSONNEL
NES maintains a drug-free workplace and employs a staff of over 70 sweeper operators
including back-up personnel. This method of employing back-up sweeper operators
allows NES to manage personnel changes without sacrificing the quality of service to
any one of our customers.
At NES, employees are trained and competent to assure quick response along with
professional services. Nonetheless, employees are knowledgeable about correct
sweeping practices; therefore, they sweep each route according to the contract
specifications and provide high quality services, a basicstandard of NES.
NES provides 24/7 on-call street sweeping dispatch services, thus allowing us to
respond immediately to emergencies or requests for service. Our customer service
representatives offer immediate action to requests and complaints with follow-up
responses within minutes. Employees are equipped with digital two-way radios which
allows NES the capability of communicating with its employees.
Sweeper operators are trained to contact the office at the end of their shift to
determine if any complaints were logged; if so, the employee would immediately rectify
the issue before returning to NES. It is our policy to work closely with our clients;
• therefore, we will contact the City representative on a regular basis to review the
performance of our services.
NES has been known for its remarkable quality of service and stands above all others in
the industry by providing excellent customer service. Ani Samuelian will be the Contract
Director and Nejteh Der Bedrossian will be the Contract Manager for the City of
Rosemead. Both individuals are highly trained and experienced in maintaining the
highest level of customer service by focusing on guaranteed satisfaction. This
experience is enhanced by their many years and excellent skills in the fields of
marketing and customer service. Together their goal is to provide immediate response
to service requests, billing or contract issues. Currently, both individuals oversee and
administer over 40 street sweeping contracts in the Southern California area.
r~
4
•
• RESUME OF
JOE SAMUELIAN
Vice President
EMPLOYMENT HISTORY:
NATIONWIDE ENVIRONMENTAL SERVICES ................1968 to Present
(Founder and Vice-President)
Current Responsibilities: Oversee the planning and implementation of all
company operations, goals, financials, programs and policies; contracts,
insurance, bonding, accounting, forecasting and reviewing of all company
activities. Meet with clients and customers to assure the effectiveness of our
operations and to establish a positive on-going working relationship. Analyze new
procedures and equipment available to improve operations giving authority and
approval to management staff to purchase major equipment. Participate in
weekly meetings to research, plan and provide positive input in regard to the
operations of the company and evaluate quality, efficiency and effectiveness of
the overall operation.
•
PROFESSIONAL SKILLS: Multi-lingual: English, Spanish, Armenian, Arabic, Turkish
EDUCATION: Aleppo College. Aleppo, Syria.
Course of study included: Business Management
Contractors State License Board:
General Building Contractor - Class B #600689
Painting & Decorating - Class C33 #0222407
AFFILIATIONS: L.A. Chapter Maintenance Superintendents Association
north american Power Sweeping association (naPSa)
0
0
• RESUME OF
ANI SAMUELIAN
Director
EMPLOYMENT HISTORY:
NATIONWIDE ENVIRONMENTAL SERVICES 1994 to Present
2004..... Director
2000..... Administrator
1995..... Human Resources
1994..... Accounting
Current Responsibilities: Oversee daily operations; contract management;
accounts payable/receivable/payroll. Assist in establishing effective company
goals and evaluate all insurance and bonding policies and procedures.
Responsible for developing and implementing marketing strategies. Provide
adequate communication with staff to identify problems and coordinate
• corrective action plans. Coordinate with department heads to facilitate efficient
management functions. Participate in weekly meetings to discuss daily
operations performance, regulatory issues, client concerns and company policies
and procedures. Responsible for ensuring compliance of all State and Federal
laws and regulations. Oversee Human Resources and Public Relations.
PROFESSIONAL SKILLS: Bilingual: English and Armenian
EDUCATION: Southern California College of Business & Law.
AFFILIATIONS: L.A. Chapter Maintenance Superintendents Association
north american Power Sweeping association (naPSa)
•
6
• 0
0 RESUME OF
NEJTEH DER BEDROSSIAN
Operations Manager
EMPLOYMENT HISTORY:
NATIONWIDE ENVIRONMENTAL SERVICES ................1987 to Present
1995..... Operations Manager
1993 ....Assistant Operations Manager
1987 ....Sweeper Operator
Current Responsibilities: Oversee and supervise the daily operations of the
plant. Responsible for organizing daily service routes and schedules for an
effective operation; managing disposal operations; monitoring and inspecting
field operations; project point liaison for emergency callouts or request for
services. Oversee and supervise the daily maintenance and cleanliness of all
vehicles. Perform cost comparison analysis to determine the most efficient and
• cost effective way to provide services to our clients. Responsible for inventory
control of the plant and purchases for maintaining an effective operation.
Participate in weekly meetings to discuss daily operations performance,
regulatory issues, client concerns and company policies and procedures.
Responsible for ensuring compliance of all State and Federal laws and
regulations.
PROFESSIONAL SKILLS: Multi-lingual: English, Spanish, Armenian, Arabic, Turkish
EDUCATION: Rio Hondo College, Business Administration
AFFILIATIONS: L. A. Chapter - Maintenance Superintendents Association
north american Power Sweeping association (naPSa)
•
7
•
•
•
RECYCLING
0
Street sweeping debris will be hauled to our facility in Norwalk and then transferred to
Community Recycling. Monthly reports will be prepared and sent to the City illustrating
the amount of debris recycled.
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.7
`J
EQUIPMENT LIST
is
Upon award, Nationwide Environmental Services will purchase brand new 2006 Tymco
600 street sweepers equipped with two-way radio communication and GPS tracking
systemsNTeletrac.
In addition, NES has a fleet of over 90 sweeping and cleaning vehicles equipped with
two-way radio communication and GPS tracking systemsNTeletrac which can be utilized
for back-up purposes. (See Below-Partial Vehicle List)
2004
Freightliner
Tymco 600
Vacuum
VIN#2097
2004
Freightliner
Tymco 600
Vacuum
VIN#1165
2004
Freightliner
Tymco 600
Vacuum
VIN#1164
2004
Freightliner
Tymco 600
Vacuum
VIN#2098
2004
Freightliner
Tymco 600
Vacuum
VIN#1168
2004
Freightliner
Tymco 600
Vacuum
VIN#1169
2003
Freightliner
Tymco 600
Vacuum
VIN#9180
2003
Freightliner
Tymco 600
Vacuum
VIN#9181
2003
Freightliner
Tymco 600
Vacuum
VIN#4282
2003
Freightliner
Tymco 600
Vacuum
VIN#4280
2003
Freightliner
Tymco 600
Vacuum
VIN#4281
2003
Freightliner
Tymco 600
Vacuum
VIN#4283
2001
Freightliner
Tymco 600
Vacuum
VIN#7744
2001
Freightliner
Tymco 600
Vacuum
VIN#7743
•
M
•
EXHIBIT B
SCHEDULE OF COMPENSATION
1. Routine Street Sweeping
Rate per curb-mile for routine street sweeping, as described herein:
$*21.40* Twenty One Dollars and Forty Ants
(in figures) (in words)
2. Emergency Street Sweepinq
(a) Rate per hour for emergency street sweeping services during regular
working hours:
$*85, 00* -"htY Five rnl l arc and~In cpntc
(in figures) (in words)
(b) Rate for emergency street sweeping services after regular working hours:
• *95.00* Ninety Five
(in figures) (in words)
The duration of all emergency street sweeping services will be measured by the
actual hours spent sweeping, plus the shortest travel time either to or from the
work site. Travel time longer than (20) twenty minutes must be justified in writing
to the City. The total hours will be calculated to the nearest one-quarter hour (15
minutes).
3. Special Event Street Sweeping
$*95.00* Ninety Five Dollars and C`
)
(in figures) (in words)
Special event sweeping will be based on the actual hours of sweeping with no
additional compensation for travel time.
Dated: Aril 2Q, 2006 AAA" e75,1' 2221.c Printed Name: Never Samuelian
• Title: President
MAYOR:
•
GARY A. TAYLOR
MAYOR PRO TEM:
JOHN NUNEZ
COUNCILMEMBERS:
MARGARET CLARK
JAY T. IMPERIAL
JOHN TRAN
f~oscmc ad
8838 E. VALLEY BOULEVARD • P.O. BOX 399
ROSEMEAD, CALIFORNIA 91770
TELEPHONE (626) 569-2100
FAX (626) 307-9218
ADDENDUM NO. 1
•
•
•
NOTICE INVITING BIDS
FOR
STREET SWEEPING SERVICES
IN THE
CITY OF ROSEMEAD
1. The first paragraph of Section "Selection Process" on Page 3 of the Notice
Inviting Bids is hereby revised to read:
Bids will be publicly opened on April 20, 2006, at 4:00 p.m.
2. Section 2(b), Areas to be Cleaned, of Exhibit "A" shall include alleys,
3. The mileage stated in the first sentence of Section 7 (a), Equipment
Requirements, is hereby revised to 154.3 miles.
For informational purposes, the total curb-mile of all streets in the City is
approximately 154.3 miles, not including median curbs. Of this total, commercial
streets account for approximately 17.2 miles, which does not include median
curbs nor takes into account that commercial streets are swept twice per week.
I acknowledge receipt of this Addendum No. 1 and accept the aforementioned.
11 eX~
April 7 inn
Never Samuelian/President
Bidder Natiawicb awirava-tal services Date
is
0 •
north american Power Sweeping association
Dear Valued Customer,
The north american Power Sweeping association is proud to announce that
Nationwide Environmental Services has just been awarded the designation of
Certified Sweeping Company.
About naPSa, we are a non-profit organization committed to distributing pertinent
sweeping industry information and valuable resources to our members. We are here
to provide the street and parking area sweeping industry with an association that will
make a difference.
To become a CSC, Nationwide Environmental Services had to undergo an
application process that qualified them under strict guidelines including- safety,
experience, continuing education, vehicle maintenance, driver training and
adherence to naPSa's code of ethics.
The naPSa Code of Ethics requires Nationwide Environmental Services to take an
• oath to be dedicated to the highest standards of professionalism, integrity and
competence while recognizing their responsibility to their customers, employees,
and the public.
To learn more about the Certified Sweeping Company designations you can visit our
website at www.naPSaOnline.com. From here you can download an application to
see what the requirements are for Certified Sweeping Companies and to view the
naPSa Code of Ethics that Nationwide Environmental Services has pledged to
uphold. You may also call our office for assistance and questions regarding
Certification.
Sincerely,
_Y~"
Amy Allen
Administrative Director
•
~J'~ ~vlron~e4
•a` Ztv~
> a CSC
CERTIFIED
sVIOPING CQAU%jtr
na-psa
PO Box 2114
Kalamazoo, MI 49003
Phone: (269) 383-6993
Fax: (269) 383.6994
www.napsaonline.com
•
0 0
State of California • Department of General Services ' Arnold Schwarzenegger, Governor
PROCUREMENT DIVISION
S Office of Small Business and DVBE Certification
707 Third Street, 1st Floor, Room 400 ' PO Box 989052
West Sacramento, California 95798-9052 ' (800) 559-5529
September 23, 2005
REF# 0030013
JOE'S SWEEPING INC DBA J N L BUILDING SERVICES
11914 FRONT ST
NORWALK CA 90650
Dear Business Person:
APP 20050923
Congratulations on your certified small business status with the State of California. Your certification entitles you to
benefits under the state's Small Business Participation Program within state contracting, including a five percent
bidding preference and special provisions under the Prompt Payment Act.
Certification period
Your certification period for each
Industry
CONSTRUCTION •
SERVICE ~ J
~Q
Annual Submission Requ
To maintain your certified stat&,
(OSDC), proof of annual receipts
Proof of Annual Receipts
KlfMffice of Small Business and DVBE Certification
your firm and each of your affiliates (if any).
Submit to OSDC, a copy of your firm's and any affiliate firm's ENTIRE federal tax return each year following your
certification. Include ALL accompanying schedules, forms, statements, and any other support documents filed with
that specific tax return.
If you request a tax filing extension with the Internal Revenue Service, submit to our office a copy of the extension
form. When your tax returns are filed, submit a copy of the entire federal tax return to our office.
Proof of Employees
If you have employees whose taxable wages are reported to the California Employment Development Department
(EDD) on a quarterly basis, you must annually submit to our office along with your proof of annual receipts, proof of
employees for your firm and any affiliates-
We will accept a copy of the EDD's "Quarterly Wage and Withholding Report" (Form DE6) or other format accepted
by the EDD. Your employee documents must cover the same four quarters as the tax return you submit for your
proof of annual receipts.
If you have out-of-state employees; submit the employee documentation comparable to EDD's "Quarterly Wage and
Withholding Report" for the same four-quarter period.
Maintained Your Online Certified Firm Profile
0
E
Office of Small Business and DVBE Certification
•
REF# 0030013 JOE'S SWEEPING INC DBA J N L BUILDING SERVICES September 23, 2005
SB APP 20050923
A secure access feature on our website enables you to maintain certain company profile information, including
customizable keywords to best describe your business specialties with. Details about the Certified Firm Profile and
your secure logon information are available on the final page of this letter. Please keep your logon information page
in a secure place and DO NOT share it with anyone or include it with any of your bid documents or submittals.
Reporting Business Changes
You must notify OSDC of all business changes or your certification status will be subject to revocation. The enclosed
"Certification Information Change" form identifies specific items that may be reported using the change form and it
identifies other changes that require a new certfication application submittal.
Prompt Payment Rubber Stamp
The Prompt Payment Act requires state agencies to pay the undisputed invoices of certified small businesses and
registered nonprofit organizations on a timely basis. Prompt payment is reinforced by adding interest penalties for
late payment. Covered under the Act are certified small businesses that are either a service, manufacturer, or non-
manufacturer firm, and nonprofit organizations registered with OSDC.
Compensation on late or unpaid progress payments for certified construction firms is addressed in Public Contract
Code, Section §10261.5.
Use of the prompt payment rubber stamp alerts state agencies of a firm's certified small business or registered
nonprofit status.
Orderinq a rubber stamp
To purchase a prompt payment rubber stamp, complete and submit the enclosed Prompt Payment Rubber Stamp
Order Form.
Proof of Eligibility
Maintain this original certification letter for future business needs. To demonstrate your firm's small business
eligibility, include a copy of this letter in your state contract bid submittals.
Prior to contract award, agencies will assure the vendor is in compliance with Public Contract Code, Section 10410
et seq. addressing conflict of interest for state officers, state employees or former state employees.
Certification Renewal
A renewal application will be mailed to you prior to the expiration of your small business certification. If you do not
receive an application, please call us so that you may timely renew your certification.
0
E
Office of Small Business and DVBE Certification
0
-REF# 0030013 JOE'S SWEEPING INC DBA J N L BUILDING SERVICES September 23, 2005
• SB APP 20050923
3
If you have any questions, please contact me at 800.559.5529 (Procurement Division receptionist) or 916.375.4940
(OSDC receptionist), by e-mail cleta.gidcumb@dgs.ca.gov, or by fax 916.375.4950. The Procurement Division
oversees many programs to further state contracting participation. For more information regarding these programs,
visit our website at www.pd.dgs.ca.gov/smbus, or visit the Procurement Division's website at www.dgs.ca.gov/pd.
Sincerely,
Cleta Gidcumb
Certification Officer
Office of Small Business and DVBE Certification
APPLTR Rev. 0629!2004
40
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•
R.F.Dickson Co Inc
Municipal Sweeping
Construction Cleanup .n.
i.i
Transportation ="W tttttt~ q~w ttoa• ,oaltt~
Parts and Service Our Solution To Beach Pollution
C~Oo V~`u
CITY OF
ROSEMEAD
STREET SWEEPING SERVICES
562-923-5441
800-573-3222
Fax 562.669.5943
12524 Clar'R Avenue
Downey. Ca. 90242
R.F. DICKSON CO., INC.
BID SUBMITTAL APRIL 20, 2006
MAYOR:
•
GARY A. TAYLOR
MAYOR PRO TEM:
JOHN NUNEZ
COUNCILMEMBERS:
MARGARET CLARK
JAY T IMPERIAL
JOHN TRAN
•
Y~ oseffie ad
8838 E. VALLEY BOULEVARD • P.O. BOX 399
ROSEMEAD, CALIFORNIA 91770
TELEPHONE (626) 569-2100
FAX (626) 307-9218
ADDENDUM NO. 1
•
NOTICE INVITING BIDS
FOR
STREET SWEEPING SERVICES
IN THE
CITY OF ROSEMEAD
1. The first paragraph of Section "Selection Process" on Page 3 of the Notice
Inviting Bids is hereby revised to read:
Bids will be publicly opened on April 20, 2006, at 4:00 p.m_
2. Section 2(b), Areas to be Cleaned, of Exhibit "A" shall include alleys.
3. The mileage stated in the first sentence of Section 7 (a), Equipment
Requirements, is hereby revised to 154.3 miles.
For informational purposes, the total curb-mile of all streets in the City is
approximately 154.3 miles, not including median curbs. Of this total, commercial
streets account for approximately 17.2 miles, which does not include median
curbs nor takes into account that commercial streets are swept twice per week.
I ackn ~wledge receipt of this Addendum No. 1 and accept the aforementioned.
Bidder Date
0
0
c:
• Background
•
Our company is the leader in the street sweeping industry with over 56 years of experience. We have worked
directly with the sweeper manufacturers, designing and developing the latest in sweeping equipment.
In 1958, we received the first street sweeping contract to take over city services in California, and since have
operated throughout the state, currently supplying service to 26 public agencies.
In 1964, we received our first street sweeping contract with the County of Los Angeles, and are proud to say;
our continuous high level of service is still being provided.
In 1980, the State of Arizona granted the largest contract in the state for sweeping to our company. This
contract was with the Arizona Department of Transportation (ADOT) to sweep all freeways in the downtown
Phoenix area and the highways from north of Tucson to the Grand Canyon, and from New Mexico to California.
We have also owned and operated a heavy equipment company throughout the State of Texas for many years.
This proposed Sweeping Contract we are bidding on, is well within our capabilities. We will supply the highest-
level professional service to the City of Rosemead
SERVICE: Our maintenance facilities are one of the largest dedicated sweeper repair facility in the country.
Along with handling our own repairs, we handle the surrounding cities and contractor repairs. The County of
Los Angeles has contracted with our maintenance facility since 1976. Our maintenance facility is staffed with
Oechanics 16 hours per day, Monday through Friday, and on call during off hours.
PARTS: We operate a full line computerized parts department, with one of the largest inventories of sweeper
parts on the west coast.
Organization
Each of our Management Team will be directly involved in this contract. They will be involved as follows:
Steve Dickson - contract implementation
2. Scott Dickson - overall responsibility of contract, compliance, safety, and staffing requirements -
daily interaction with city officials
3. Fernando Rocha - daily interaction with city officials, daily inspections of streets, quality control
Art Mead -Operator
• Work Experience
e keep a lean staff. The managers and their time of service with our company are as follows:
1. Steve Dickson - President and CEO - 37 years
•
•
Equipment
•
Over the last seven years, we have been working with 'Tymco's' R & D Staff and have traveled to
manufacturing center for Tymco street sweepers in Waco, Texas. There we have given our input to the
design and development of the latest in alternative fueled and PM-10 Compliant street sweepers. We now
operate the newest fleet of street sweepers in California. Our diesel fleet is currently being replaced as
required, to comply with the new AQMD "1186 and 1186.1" Clean Air Fleet Rules. Currently, you will see on
our "List of Equipment," that we have twelve 2002 and one 2006 AQMD compliant TYMCO street
sweepers, and are looking to add an additional 12 more CNG sweepers to our fleet shortly.
1) The R.F. Dickson Company has been involved since the beginning of Rule 1186.1, attending work shops,
and working with AQMD's Dr. Julia Lester, the actual author of the 1186 rule. We have been invited to speak on
occasions at the AQMD's meetings as the experts in the field of street sweeping.
2) We will meet Air Quality Management District requirements; we understand that the City of Rosemead
prefers that all sweepers used for arterial and residential sweeping are powered by alternative fuel
( Compressed Natural Gas).
3) All of our equipment is equipped with 2 way radios that allow them to maintain contact with our office for any
communications necessary. In most cases they also may have cell phones.
4) Our equipment will also have GPS online capabilities.
5) Our proposed equipment will be based on the speed requirements within the contract specifications.
The number of equipment is based on the amount of miles swept.
6) All debris generated from our operations will be hauled to a legally established landfill/ transfer site. The price
for this will be included in our price per curb mile.
• Diversion
We are proposing to use CVT for our diversion/recycling facility. This facility has consistently diverted 90% or
more, for AB939 reporting in our cities that we service. The sweeping debris is first trammeled and then
separated to produce this high diversion percentage. If required, we will establish temporary transfer sites that
will be picked up daily. If these sites are set up, they will have both the Property Owners and Contract Officer
Approval. Please see the included sample of a monthly recycle report.
40
• •
•
Scott Dickson - Vice President - 32 years
3. Fernando Rocha - Field Manager - 21 years
Cesar Davila - Service Manager - 2 years
Responsiveness
R.F. Dickson Co. Inc, has a full staff to be responsive to the City, they can handle any kind of project, problem
or concern that the City may have. We have mechanics on staff 16hours per day so that we may be ready for
any mechanical problems.
• Work Plan
1) Our sweeper operators are highly trained in the operations of their equipment. They will be familiar with the
City of Rosemead's sweeping requirements and are able to clearly read all routing maps supplied with this
contract.
2) Our operators are given Drug tests and Physicals before being hired and are also tested again in the event
an accident or injury caused during the performance of this contract.
40 3) All of our sweeper operators are proficient in English and can communicate clearly with all residents and City
staff. In a lot of cases our drivers can also speak Spanish.
4) Most of our drivers are long term employees, we prefer and make every attempt to keep the same drivers on
the same routes. This will increase our ability to meet the time requirements on specific streets, and increase
our quality and know where all the hot spots are within the scheduled area. Our drivers are supplied with
company shirts for identification.
5) We will adhere to a regular schedule for sweeping of arterial highways, raised medians, and residential
streets. This will be based on the routing maps supplied by the City of Rosemead.
6) We will maintain the gutter flow lines free of debris on a regular schedule for free flow of water.
7) We will maintain a state of cleanliness as the schedule requires, for road and pedestrian safety acceptable to
the City.
8) Our sweeper operators are trained to make as many passes as necessary, to accomplish the stated quality
of service goals our company has established.
0
•
•
•
LIST OF CITIES
SERVED BY
R.F. DICKSON COMPANY, INC.
Qr THIS COMPANY INFORMATION IS PROPRIETARY, AND NOT TO BE
RELEASED TO THE PUBLIC.
ALISO VIEJO 2002 12 JOURNEY #100
JOHN WHITMAN ALISO VIEJO, CA 92656
949-425-2500
ARTESIA 1963 18747 CLARKDALE AVE.
MARIA DADIAN ARTESIA, CA 90701
562/865-6262
BELLFLOWER 1996 16600 CIVC CENTER
MARIO OROSCO DRIVE
BELLFLOWER, CA
90706
562/804-1424
BRADBURY 1978 600 WINSTON AVE.
KATIE WILSON BRADBURY, CA 91010
626/358-3218
CERRITOS 1968 18125 BLOOMFIELD
MIKE OGRADY AVE.
CERRITOS, CA 90703
562/860-0311
COMMERCE 2005 2535 COMMERCE WAN'
DORIS POWELL COMMERCE, CA 90040
323/722-4805
COVINA 1998 125 EAST COLLEGE ST
PAUL HERTZ COVINA, CA 91723-2199
626/858-7249
C.
• DANA POINT 2005 33282 GOLDEN LANTERN
BRAD FOWLER DANA POINT CA
92629
949-248-3506
DIAMOND BAR 2000 21825 E. COPLEY DRIVE
DAVE LEU DIAMOND BAR, CA
91765-4178 909/396-5671
LAGUNA HILLS 2001 25201 PASEO DE ALICIA
KEN ROSENFIELD LAGUNA HILLS, CA
949/707-2650
92653
LAGUNA NIGUEL 1988 27781 LA PAZ ROAD
KEN MONTGOMERY LAGUNA NIGUEL, CA
92677
949/362-4360
LAKEWOOD 1964 5050 N. CLARK AVE.
• KATHY HORNSBY LAKEWOOD, CA 90712
562/866-9771
LA MIRADA 1964 13700 LA MIRADA BLVD.
STEVE FORSTER LA NHRADA, CA 90638
562/943-0131
LOMITA 2004 23000 NARBONNE AVE
GLEN KAU LOMITA, CA. 90717
310/325-9830
LOS ANGELES COUNTY 1991 900 S. FREMONT AVE.
RAY MARTINEZ ALHAMBRA, CA 91803
626/337-1277
PALOS VERDES ESTATES 1995 340 PALOS VERDES DR.
ALLEN RIGG PALOS VERDES EST.CA
90274
310/378-0383
ROSSMOOR 1993 3001 BLUME DRIVE
JAMIE DOYLE ROSSMOOR, CA 90720
0 562/430-3707
i 0
• SEAL BEACH 2004 211 EIGHTH ST. 2ND
BOB EAGLE FLOOR
SEAL BEACH, CA 90740
562/431-2527
UPLAND 1999 1370 BENSON AVE.
ACQUANETTE WARREN UPLAND, CA 91785
909/931-4240
WALNUT 1986 21201 LA PUENTE RD.
JACK YOSHINO WALNUT, CA 91789
909/595-7543
WESTMINSTER
1995 8200 WESTMINSTER
PETE QUINNE
BLVD.
WESTMINSTER, CA
92683
714/898-3311
VILLA PARK
2002 17855 SANTIAGO BLVD.
KEN DOMER
VELLA PARK, CA.
714-998-1500
• YORBA LINDA
1974 4845 CASA LOMA AVE.
JACK BAECKER
YORBA LINDA, CA 92686
714/961-7100
0
EXAMPLE.
MONTHLY RECYCLING REPORT
Sweeping Frequency
i.e. 2 times month
Total Weight Collected for
Fiscal Year tons
/Soil
/.Leaves
/Trash Debris
l
i
a
Commerc
1 times per WEEK
109.37 TONS'
70%
20%
100/0
2
Industrial
times per
Residential
147.91%
70%
20%
10%
3 tunes per month
4
A. Did you purchase new street equipment or establish new contracts for said services'?
Yes ❑ No LJ
If yes, how did you consider pollutant removal effectiveness prior to the purchase
of equipment or establishment of a new contract ?
Manufacturer Specifications ❑
Technical Documents ❑
Usher (specify) ❑
B. Provide information regarding the type(s) and number (s) of street sweepers
Used, sweeping frequency, and amount and type of material collected:
How is the % determined ? Estimates ❑
on
Additional Informati
parking restrictions for street sweeping?
Studies ❑
Other.
Yes No
❑ ❑
l
❑ ❑
0
•
R 1 Oicksun ( 'o III,
•uk
Consl(ucUon Clean
Transporlallon ~r r
parts An Service `-~olutloli it)
62.923-5441
l!00-,SN-1211
Fax 562-865.5943
12524 Clark Avesroe
Da::ney. Cit 9u242
EOU PMENT LIST
•
MACHINE
MODEL #
182
TYMCO
BAH 600 (BROOM)
181
TYMCO
600
180
TYMCO
600
179
TYMCO
BAH 600 (BROOM)
178
TYMCO
600
177
TYMCO
600
176
TYMCO
600
175
TYMCO
600
174
TYMCO
600
173
TYMCO
600
172
TYMCO
600
171
TYMCO
600
168
TYMCO
600
167
TYMCO
600
166
TYMCO
600
165
TYMCO
600
164
TYMCO
600
163
TYMCO
600
162
TYMCO
600
161
TYMCO
600
YEAR
2006
2002
2002
2002
2002
2002
2002
2002
2002
2002
2002
2002
1999
1999
1999
1999
1999
1999
1999
1999
AQMD COMPIANT
AQMD COMPIANT
AQMD COMPIANT
AQMD COMPIANT
AQMD COMPIANT
AQMD COMPIANT
AQMD COMPIANT
AQMD COMPIANT
AQMD COMPIANT
AQMD COMPIANT
AQMD COMPIANT
AQMD COMPIANT
AQMD COMPIANT
0
•
•
0
1-(-)tTIPMENT LIST CONTINUED
WE ALSO UTILIZE TWO (2) 10 WHEEL PB FRONT END LOADERS
WE HAVE APPROXIMATELY FIVE (5) SERVICE AND PICK-UPS TRUCKS,
AND INCIDEN'T'AL EQUIPMENT.
ALL OF OUR EQUIPMENT IS PURCHASED, NOT LEASED.
ALL OF OUR EQUIPMENT IS EQUIPPED WITH RECORDING HOUR
METERS, TACHOGRAPHS, AS WELL AS TWO-WAY RADIOS.
• 0
•
EXHIBIT B
SCHEDULE OF COMPENSATION
1. Routine Street Sweeping
Rate per curb-mile for routine street sweeping, as described herein:
S 21.74 TWENTYONE DOLLARS AND SEVENTY-FOUR CENTS
(in figures) (in words)
2. Emergency Street Sweeping
(a) Rate per hour for emergency street sweeping services during regular
working hours:
11
•
s 95.00
(in figures)
NINETY FIVE DOLLARS
(in words)
(b) Rate for emergency street sweeping services after regular working hours:
$ 125.00 ONE HUNDRED TWENTY FIVE DOLLARS
(in figures)(in words)
The duration of all emergency street sweeping services will be measured by the
actual hours spent sweeping, plus the shortest travel time either to or from the
work site. Travel time longer than (20) twenty minutes must be justified in writing
to the City. The total hours will be calculated to the nearest one-quarter hour (15
minutes).
3. Special Event Street Sweepin
$ 125.00 ONE HUNDRED TWENTY FIVE DOLLARS
(in figures) (in words)
Special event sweeping will be based on the actual hours of sweeping with no
additional compensation for travel time.
4/18106
Dated:
Z r
Printed Name:
Title:
STEVEN L. DICKSON
PRESIDENT
• 0."',
Client#: 9256
ACORDT. CERTIFICATE OF LIABI
DATE (MM/DD/YYYY)
04/03106
LITY INSURANCE 7
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ODUCER
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
hn Burnham SD 1612
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
Suite 2400
0 B Street
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
,
San Diego, CA 92101-2476
INSURERS AFFORDING COVERAGE
NAIC #
800 421-6744
INSURERA: Lexington Insurance Co.
19437
INSURED
R. F. Dickson Co., Inc.
INSURER B:
12524 Clark Ave
INSURER C:
Downey, CA 90242
INSURER D:
INSURER E:
COVERAGES
TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED
T OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRAC
EXCLUSIONS AND CONDITIONS OF SUCH
ED HEREIN IS SUBJECT TO ALL THE TERMS
.
THE INSURANCE AFFORDED BY THE POLICIES DESCRIB
MAY PERTAIN
.
POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
IEXPIRATION
LTR
NSR
TYPE OF INSURANCE
POLICY NUMBER
41
POLICY EFFECTIVE
DATE M/O
12101105
POL
DATE MM/DD/YY
12/01106
LIMITS
EACH OCCURRENCE
51 000 000
A
GENERAL LABILITY
65013
DAMGE TO RENTED
A
5300OOO
X
COMMERCIAL GENERAL ABILITY
MED EXP (Any one parson)
sEXCLUDED
CLAIMS MADE ~ OCCUR
PERSONAL E ADV INJURY
51,000,000
T
0 0
000
s2
E
GENERAL AGGREGA
,
,
2 000 000
PRODUCTS -COMP/OPAGG
s
GEN'L AGGREGATE LAIR APPLIES PER:
PRO LOC
X POLICY JE T
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
(Ea accident)
5
ANY AUTO
ALL OWNED AUTOS
BODILY INJURY
(Per person)
5
SCHEDULED AUTOS
HIREDAUTOS
BODILY INJURY
S
(Per accident)
NON-OWNED AUTOS
PROPERTY DAMAGE
Per accident)
5
(
AUTO ONLY - EA ACCIDENT
S
GA
RAGE LIABILITY
OTHER T14AN EA ACC
S
ANY AUTO
Y
F
AUTOONL
: AGG
S
EACH OCCURRENCE
$
EXCESSIUMBRELLA LIABILITY
FI
AGGREGATE
$
CLAIMS MADE
OCCUR
S
S
DEDUCTIBLE
S
RETENTION $
WC STATU- OTH-
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
E.L. EACH ACCIDENT
S
ANY PROPRIETOR/PARTNERJEXECUTIVE
FFICER/MEMBER EXCLUDED?
E.L. DISEASE - EA EMPLOYE
S
O
ba under
ascd
I
f yes d
E.L. DISEASE - POLICY LIMIT S
PROVISION
S below
IAL
SPEC
OTHER
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
Certificate is subject to policy limits, conditions and exclusions. Ten Day Notice for
Non-Payment of Premium.
RE: Street Sweeping Services. The City of Rose Mead, its elected or
appointed officers, officials, employees, agents and volunteers are
(See Attached Descriptions)
City of Rose Mead
8838 East Valley Blvd.
Rosemead, CA 91770
)ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
(EREOF, THE ISSUING INSURER WILL Jt0W it1MRRX4t MAIL 1. DAYS WRITTEN
TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. JIXTC6lWtOtx(;>ZItXW)07MI0u
ACORD 25 (2001108) 1 Of 3 #S3195401M3U1699 rva0^I
• •
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25-S (2001108) 2 of 3 #S319540lM301699
• 0
DESCRIPTIONS (Continued from Page 1)
med Add! lnsds (GL) as respects captioned operations of the Named
d. Coverage is Primary and Non-Contributory.
AMS 25.3 (2001/08) 3 of 3 #S3195401M301699
•
POLICY NUMBER: 6501341 CG 20 10 10 01
• COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - SCHEDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization: 1
BLANKET-"AS REQUIRED BY WRITTEN CONTRAC'
(if no entry appears above, information required to complete this endorsement win oe snumi M Uic vct,dalauullo
as applicable to this endorsement.)
Section II - Who Is An Insured is amended to
A
(1) All work, including materials, parts or
.
include as an insured the person or organization
equipment furnished in connection with
•
shown in the Schedule, but only with respect to
such work, on the project (other than
maintenance or repairs) to be
ervice
liability arising out of your ongoing operations
,
s
performed by or on behalf of the
performed for that insured.
additional insured(s) at the site of the
B. With respect to the insurance afforded to these
covered operations has been
additional insureds, the following exclusion is
completed; or
added:
(2) That portion of "your work" out of which
2. Exclusions
the injury or damage arises, has been
This insurance does not apply to "bodily
put to its intended use by any person
injury" or "property damage" occurring after.
or organization other than another
contractor or subcontractor engaged in
performing operations for a principal as
a part of the same project.
•
CG 20 1010 01 O ISO Properties, Inc.,
2000 Page 1 of 1
LX9605
11
0 0
• POLICY NUMBER: gAp373643201 COMMERCIAL AUTO
CA 20 48 02 99
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
DESIGNATED INSURED
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
GARAGE COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
TRUCKERS COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions. of the Coverage Form apply unless
modified by this endorsement.
This endorsement identifies person(s) or organization(s) who are "insureds" under the Who Is An Insured Provision
of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form.
This endorsement changes the policy effective on the inception date of the policy unless another date is indicated
Mow.
Endorsement Effective: 10/01/05 Countersi d B .
Named Insured: Authorized Re resentative
R.F. Dickson Company, Inc.
SCHEDULE
•
Name of Person(s) or organization(s):
As required by contract or agreement
If required by contract, this coverage shall be primary and any
insurance maintained by the additional insured will apply on an excess
basis; however, in no event will this additional insured coverage
extend beyond the terms and conditions of the written contract
(if no entry appears above, information required to complete this endorsement will be shown in the Declarations as
applicable to the endorsement.)
Each person or organization shown in the Schedule is an -insured" for Liability Coverage, but only to the extent that
person or organization qualifies as an "Insured" under the Who Is An Insured Provision contained in Section 11 of
the Coverage Form.
CA 983 (2-99)
CA 20 48 02 99 Copyright, Insurance Services Office, Inc., 1 998 Page 1 of 1
•
ENDORSEMENT
• This endorsement, effective 12:01
Forms a part of policy no.: 6501341
Issued to: R.F. Dickson Company, Inc.
By: LEXINGTON INSURANCE COMPANY
0
PRIMARY WORDING/NON-CONTRIBUTORY
This endorsement modifies insurance under the following:
BLANKET- "as required by written contract"
COMMERCIAL GENERAL LIABILITY COVERAGE PART
It is further agreed that such insurance as is afforded by the policy for the benefit of the Additional
Insureds shall be primary insurance, but only as respects any Claims, Loss or liability arising of the
Named insureds operations and any insurance maintained by the Additional Insured shall be non-
contributing.
All other terms remain unchanged.
Authorized Representative OR
Countersignature (In states where applicable)
• W.,
Client#: 9256
CORDN CERTIFICATE OF LIABI
LITY INSURANCE 4/0'MM,°°""""' DATE 04/03106
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
CER
iDU
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
1612
Burnham SD
n
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
Suite e 2400
B Street
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
,
San Diego, CA 92101-2476
800 421-6744
INSURERS AFFORDING COVERAGE
NAIC #
ED
INSURERA: Zurich American Insurance Company
16535
INSUR
R. F. Dickson Company, Inc.
INSURERS: Lexington Insurance Co.
19437
12524 Clark Ave
INSURER C:
Downey, CA 90242
INSURER D.
INSURER E:
COVERAGES
W HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING
THE POLICIES OF INSURANCE LISTED BELO
TION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
ANY REQUIREMENT, TERM OR CONDI
THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
MAY PERTAIN, THE INSURANCE AFFORDED BY
POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
T
TRW
LTR
OM
NSR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
ATE MM!
I
P U PIRA
LIMITS
EACH OCCURRENCE
S
GEN
ERAL LIABILITY
MAGE TO RENTED
D
A
PREMISES
5
COMMERCIAL GENERAL LIABILITY
R
0
MED EXP (Any one person)
$
OCCU
CLAIMS MADE
I
PERSONAL & ADV INJURY
$
GENERAL AGGREGATE
S
R
PRODUCTS - COMP/OP AGG
S
:
GEN'L AGGREGATE LIMIT APPLIES PE
POLICY PE 0 LOC
A
AUT
OMOBILE LIABILITY
BAP373643201
10101105
10101106
COMBINED SINGLE LIMIT
51
000
000
(Es awdenl)
,
,
X
ANY AUTO
ALL OWNED AUTOS
BODILY INJURY
S
iPer person)
SCHEDULED AUTOS
X
HIRED AUTOS
BODILY INJURY
(Per accident)
5
X
NON-OWNED AUTOS
PROPERTY DAMAGE
l
p
ud
5
er ac
en
)
(
AUTO ONLY - FA ACCIDENT
S
GAR
AGE LIABILITY
OTHER THAN EA ACC
S
ANY AUTO
AUTO ONLY' AGG
$
I
ITY
6501106
07/01105
07/01106
EACH OCCURRENCE
$5 000 000
B
L
EXCESSIUMBRELLA LIAB
F-ICLAIMS MADE
AGGREGATE
55:000:000
X OCCUR
S
$
DEDUCTIBLE
RETENTION $
S
I
WC373643101
10/01105
10101/06
WC STA IT OTH-
X
A
ON AND
WORKERS COMPENSAT
EMPLOYERS' LIABILITY
E.L. EACH ACCIDENT
$1,000 000
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
E.L. DISEASE - EA EMPLOYE
$1,000,000
If yes, describe under
SPECIAL PROVISIONS below
E.L. DISEASE -POLICY LIMIT
$1,000.000
OTHER
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
Certificate is subject to all policy limits, conditions and exclusions. Ten Day Notice
for Non-Payment of Premium.
RE: Street Sweeping Services. The City of Rose Mead, Its elected or
appointed officers, officials, employees, agents and volunteers are
(See Attached Descriptions)
i
City of Rose Mead
8838 East Valley Blvd.
Rosemead, CA 91770
ACORD 25 (20011081 11 of 3 #S319543/M290195
) ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
1EREOF, THE ISSUING INSURER WILL ROIOHAIrIfRXJt MAIL 1Q_ DAYS WRITTEN
TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, JU(kflW0=)Zf XX)5OJMI4X
KABRI O ACORD
0 •
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25-S (2001108) 2 of 3 #S3195431M290195
0 •
DESCRIPTIONS (Continued from Page 1)
med Addl Insds (AL) as respects captioned operations of the Named
sd. Waiver of Subrogation applies (WC).
AMS 25.3 (2001108) 3 of 3 #S3195431M290195
• WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY INSURANCE POLICY
WC 04 03 06 (Ed. 4-84)
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT-
CALIFORNIA
This endorsement changes the policy to which it is attached effective on the Inception date of the policy unless a
different date Is indicated below.
(rhe following "attacNng clause' need be completed only when this endorsement Is Issued subsequent to preparation of the po&Cy.)
This endorsement, effective on 10/01/05
Policy No. WC373643101
at 12:01 A.M. standard time, forms a part of
of the Zurich-American Insurance Co.
vvl-4
issued to `
R.F. Dickson Cbmpany, Inc.
Premium (if any) $ 12524 Clark Ave. Downey CA 90242
Authorized Representative
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not
enforce our right against the person or organization named in the Schedule. (This agreement applies only to the
extent that you perform work under a written contract that requires you to obtain this agreement from us.)
You must maintain payroll records accurately segregating the remuneration of your employees while engaged in
the work described in the Schedule.
• The additional premium for this endorsement shall be
mium otherwise due on such remuneration.
Person or Organization
All persons or organizations
•
Schedule
0% of the California workers compensation pre-
Job Description
WC 252 4-84 Page 1 of 1
WC 04 03 06 (Ed. 4-84)
MAYOR:
JAY T. IMPERIAL
&OYOR APRO TEM:
BERT W. BRUESCH
COUNCILMEMBERS:
MARGARET CLARK
GARY A. TAYLOR
JOE VASOUEZ
C
i
April 3, 2006
Mr. Frank Quiroz
Viejo Sweeping Service
21856 Calabaza
Mission Viejo, CA 92691
0 V(e~ :5kjaep'L~L,
osmcad
8838 E. VALLEY BOULEVARD • P.O. BOX 399
ROSEMEAD, CALIFORNIA 91770
TELEPHONE (626) 569-2100
FAX (626) 307-9218
RE: Street Sweeping Services - Notice Inviting Bids (NIB)
Dear Mr. Quiroz:
The City of Rosemead is pleased to provide you with the enclosed Notice Inviting
Bids for the City's Street Sweeping services.
We look forward to receiving and reviewing your proposal. Should you have any
questions or comments about the Street Sweeping NIB documents, please call
me at (626) 569-2151.
Sincerely,
CITY OF ROSEMEAD
Ken Rukavina, P.E.
City Engineer
Enclosure
•
0
MAYOR:
JAYT IMPERIAL
• MAYOR PRO TEM:
ROBERTw BRUESCH
COUNCILMEMBERS:
MARGARETCLARK
GARY A. TAYLOR
JOEVASOUEZ
•
osmead
8838 E. VALLEY BOULEVARD - P.O. BOX 399
ROSEMEAD, CALIFORNIA 91770
TELEPHONE (626) 569-2100
FAX (626) 307'9218
NOTICE INVITING BIDS
FOR
STREET SWEEPING SERVICES
The City of Rosemead is requesting proposals from qualified contractors to provide
weekly street sweeping services on all City streets. The duration of the contract will be
three years.
Background
The City of Rosemead supplements its right-of-way maintenance operations through the
use of a contractor to provide street sweeping services. Currently, the City maintains
approximately 159 curb miles within its public rights-of-way. Street sweeping is
is performed Monday through Friday each week. Street sweeping hours are 6:00 a.m. to
2 p.m. in residential areas and 2:00 a.m. to 6:00 a.m. Tuesday and Fridays on major
arterials. A map of the street sweeping schedule. is provided on Exhibit "E" of the
attached Contract Services Agreement.
Street Sweeping Services
The selected contractor shall be responsible for providing all labor and equipment
necessary to perform street sweeping services on a weekly basis: A detailed scope of
services is provided on Exhibit "A" of the attached Contract Services Agreement which:
includes the following:
✓ Sweeping of all arterial, collector, industrial, residential and commercial streets,
cul-de-sacs, median island curbs, and full roadbed on Rosemead Boulevard.
✓ Removal of large items such as cardboard, palm fronds, and rocks.
✓ Recycling of collected sweepings.
✓ Providing additional sweeping services for special events and emergencies.
Starting Date
The selected contractor will begin street sweeping services for the City on July 1, 2006
and continue through June 30, 2009.
•
• •
•
•
Notice Inviting Bids
Page 2
Qualifications
To receive consideration, contractors must possess and demonstrate, as a minimum,
the following qualifications, as well as any other qualifications that may be determined to
be necessary and appropriate. These qualifications are further described in Exhibit "A"
of the attached Contract Services Agreement.
✓ Previous experience in providing street sweeping services to municipalities
and/or other government agencies.
✓ Efforts taken to encourage sweeper operator workforce stability and longevity to
ensure quality control and safety of operation.
✓ By the time that services are to begin, own a sweeper fleet that includes: (1) a
minimum of 5 vacuum-type sweepers; (2) broom-type sweepers to sweep wet
areas; and (3) additional back-up sweepers sufficient in number to be used in
cases of equipment failure or to meet the emergency demands of the City as
more specifically set forth in Exhibit A to the Agreement.
✓ The sweeper fleet must be no more than four years old and shall conform to all
AQMD regulations including, but not limited to, AQMD Rule 1186.1 and PM 10
Standards.
✓ The ability to provide easy availability ar
✓ The ability and. resources to enter into
attached Contract Service Agreement.
d prompt response to City staff.
and meet the conditions set forth in the
Submittals
Sealed bids shall be submitted to the Public Works Department, 8838 East Valley
Boulevard, Rosemead, CA 91770 by 4:00 p.m. on Thursday, April 20, 2006. All late
proposals will be rejected.
Five (5) copies of the written proposal are required, with all copies having been signed
by the individual or company official authorized to bind the company to the proposal.
The proposal shall include the following:
1. A description of the contractor's experience
2. A list of agencies serviced by the contractor including the name, title, and
telephone number of the agency contact person.
3. A list of individuals who will be responsible for servicing the City's account
including a Supervisor who will serve as the contractor's main point of contact.
The list shall also include the description of responsibilities and resume for each
individual.
Notice Inviting Bids
Page 3
• 4. An explanation of how and where street sweepings are recycled and an example
of a monthly recycling report as described in Section 15 (E) of Exhibit A in the
attached Contract Services Agreement.
5. A list of equipment assigned to the City of Rosemead. The list shall include the
make, model, year, identification number, and equipment type.
6. A complete and executed Schedule of Compensation (Exhibit B).
Selection Process
Bids will be opened on May 1, 2006, by the City Purchasing Officer at 4:15 p.m.
The Public Works Department will review each bid and make a recommendation to the
City Council as to the lowest responsible bidder. Qualifications and experience, along
with the bid price will be considered in making this determination. The Contractor
receiving the recommendation shall submit to the City all documents, insurance, and
any other information required in accordance with the Contract Services Agreement.
The Public Works Department is proposing that the City Council enter into a three-year
contract with the lowest responsible bidder which agreement shall be substantially in the
form attached hereto. The City Council reserves the right to reject any and all bids and
is to readvertise. The decision of the City Council shall be final.
is
i
•
0 CONTRACT SERVICES AGREEMENT FOR
STREET SWEEPING SERVICES
THIS CONTRACT SERVICES AGff EMENT (herein "Agreement") is made and
entered into this ! 1 day of Apr, I 20_y6, by and between the CITY OF
ROSEMEAD, a municipal corporation, (herein "City") and [Company Name] (herein
"Contractor"). The parties hereto agree as follows:
1.0 SERVICES OF CONTRACTOR
1.1 Scope of Services. In compliance with all terms and conditions of
this Agreement, the Contractor shall provide those services specified in the "Scope of
Services" attached hereto as Exhibit "A" and incorporated herein by this reference,
which services may be referred to herein as the "services" or "work" hereunder. As a
material inducement to the City entering into this Agreement, Contractor represents and
warrants that Contractor is a provider of first class work and services and Contractor is
experienced in performing the work and services contemplated herein and, in, light of
• such status and experience, Contractor covenants that it shall follow the highest
professional standards in performing the work and services required hereunder and that
all materials will be of good quality, fit for the purpose intended. For purposes of this
Agreement, the phrase "highest professional standards" shall mean those standards of
practice recognized by one or more first-class firms performing similar work under
similar circumstances.
1.2 Compliance with Law.
provided in accordance with all ordinances,
of the City and any Federal, State or local
effect at the time service is rendered.
All services rendered hereunder shall be
resolutions, statutes, rules, and regulations
governmental agency having jurisdiction in
1.3 Licenses, Permits, Fees and Assessments. Contractor shall obtain
at its sole cost and expense such licenses, permits and approvals as may be required
by law for the performance of the services required by this Agreement. Contractor shall
have the sole obligation to pay for any fees, assessments and taxes, plus applicable
penalties and interest, which may be imposed by law and arise from or are necessary
for the Contractor's performance of the services required by this Agreement, and shall
indemnify, defend and hold harmless City against any such fees, assessments, taxes
penalties or interest levied, assessed or imposed against City hereunder.
1.4 Familiarity with Work. By executing this Contract, Contractor
• warrants that Contractor (a) has thoroughly investigated and considered the scope of
services to be performed, (b) has carefully considered how the services should be
performed, and (c) fully understands the facilities, difficulties and restrictions attending
Contract Services Agreement
Page 2
• performance of the services under this Agreement. Should the Contractor discover any
latent or unknown conditions, which will materially affect the performance of the
services hereunder, Contractor shall immediately inform the City of such fact and shall
not proceed except at Contractor's risk until written instructions are received from the
Contract Officer.
1.5 Further Responsibilities of Parties. Both parties agree to use
reasonable care and diligence to perform their respective obligations under this
Agreement. Both parties agree to act in good faith to execute all instruments, prepare
all documents and take all actions as may be reasonably necessary to carry out the
purposes of this Agreement.
1.6 Additional Services. City shall have the right at any time during the
performance of the services, without invalidating this Agreement, to order extra work
beyond that specified in the Scope of Services or make changes by altering, adding to
or deducting from said work. No such extra work may be undertaken unless a written
order is first given by the Contract Officer to the Contractor, incorporating therein any
adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which
said adjustments are subject to the written approval of the Contractor. Any increase in
compensation of up to five percent (5%) of the Contract Sum or $25,000, whichever is
less may be approved by the Contract Officer. Any greater increases, taken either
• separately or cumulatively must be approved by the City Council. It is expressly
understood by Contractor that the provisions of this Section shall not apply to services
specifically set forth in the Scope of Services or reasonably contemplated therein.
Contractor hereby acknowledges that it accepts the risk that the services to be provided
pursuant to the Scope of Services may be more costly or time consuming than
Contractor anticipates and that Contractor shall not be entitled to additional
compensation therefore.
2.0 TERM/TERMINATION
2.1 Term. Unless earlier terminated in accordance with this Section,
this Agreement shall continue in full force and effect beginning July 1, 2006 and
continuing through June 30, 2009. Upon expiration of the three year period, the parties
may mutually agree to extend this contract for one year periods upon such terms and
conditions as may be agreed upon. Should either party decide that it does not wish to
continue this Agreement after such period of time, or any extension thereof, it shall
provide a minimum of sixty (60) days written notice to the other party.
2.2 Termination Prior to Expiration Of Term.
A. During the initial three year period and any extension
thereafter, this Agreement may only be terminated for cause. For purposes of this
is Agreement, lack of funding on the City's part shall be considered grounds to terminate
for cause. Disputes as to monies owed shall not be considered grounds to terminate for
cause. Unless the City terminates the Agreement for lack of funding, this Agreement
Contract Services Agreement
Page 3
• shall not be terminated until after the parties have attempted to resolve the dispute
pursuant to Section 8.2 of this Agreement.
B. If the parties have not been able to successfully resolve a
dispute pursuant to Section 8.2, this Agreement may be terminated upon ten (10) days
written notice to the other party, provided that the City may terminate this Agreement
with less notice if it determines such termination is necessary to protect the public
health, safety and welfare. Upon receipt of any notice of termination by the City,
Contractor shall immediately cease all services hereunder except such as may be
specifically approved by the Contract Officer. In the case of termination, Contractor
shall be entitled to compensation for all services rendered prior to the effective date of
the notice of termination and for any services authorized by the Contract Officer
thereafter in accordance with the Rate Schedule or such as may be approved by the
Contract Officer, except as provided in Section 8.3.
C. If termination is due to the failure of the Contractor to fulfill its
obligations under this Agreement, City may, after compliance with the provisions of
Section 8.2, take over the work and prosecute the same to completion by contract or
otherwise, and the Contractor shall be liable to the extent that the total cost for
completion of the services required hereunder exceeds the compensation herein
stipulated (provided that the City shall use reasonable efforts to mitigate such
• damages), and City may withhold any payments to the Contractor for the purpose of
set-off or partial payment of the amounts owed the City as previously stated.
3.0 COMPENSATION/PAYMENT
3.1 Compensation.
A. For the services rendered pursuant to this Agreement, the
Contractor shall be compensated in accordance with the "Rate Schedule" attached
hereto as Exhibit "B" and incorporated herein by this reference. Contractor shall not be
entitled to any additional compensation for expenses. The Contract Sum shall include
the attendance of Contractor at all project meetings and City Council meetings
reasonably deemed necessary by the City; Contractor shall not be entitled to any
additional compensation for attending said meetings.
B. Upon written request made no later than April 30 of each
year, Contractor shall be entitled to a cost of living adjustment based on the Consumer
Price Index for All Urban Consumer (CPI-U) for the Los Angeles - Riverside - Orange
County area for the preceding twelve-month period from March through March.
3.2 Invoices/Payment. Payment by City to Contractor shall be made
upon receipt and approval of invoices for services rendered. In order for payment to be
• made, Contractor's invoice must include an itemization of services rendered and date of
services. The invoice must be submitted on an official letterhead or invoice with
contractor's name, address, and telephone number. Except as provided in Section 8.3,
0
Contract Services Agreement
Page 4
• City shall pay Contractor for all approved services within forty-five (45) days following'
receipt of the invoice or City shall provide Contractor with a written statement objecting
to the charges and stating the reasons therefore. Payment by City under this
Agreement shall not be deemed a waiver of defects, even if such defects were known to
City at the time of payment. Contractor shall not be entitled to any additional
compensation for expenses. Contractor shall not receive any compensation for
Additional Services without the prior authorization of the City as required by this
Agreement.
4.0 PERFORMANCE SCHEDULE
4.1 Time of Essence. Time is of the essence in the performance of this
Agreement.
4.2 Schedule of Performance. Contractor shall commence the services
pursuant to this Agreement upon receipt of a written notice to proceed and shall perform
all services within the time period(s) established in the "Schedule of Performance"
included in Exhibit "A," attached hereto and incorporated herein by this reference.
4.3 Force Maieure. The time period(s) specified in the Schedule of
Performance for performance of the services rendered pursuant to this Agreement shall
• be extended because of any delays due to unforeseeable causes beyond the control
and without the fault or negligence of the Contractor, including, but not restricted to, acts
of God or of the public enemy, unusually severe weather, fires, earthquakes, floods,
epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of
any governmental agency, including the City, if the Contractor shall within ten (10) days
of the commencement of such delay notify the Contract Officer in writing of the causes
of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and
extend the time for performing the services for the period of the enforced delay when
and if in the judgment of the Contract Officer such delay is justified. The Contract
Officer's determination shall be final and conclusive upon the parties to this Agreement.
In no event shall Contractor be entitled to recover damages against the City for any
delay in the performance of this Agreement, however caused, Contractor's sole remedy
being extension of the Agreement pursuant to this Section.
5.0 COORDINATION OF WORK
5.1 Representative of Contractor. The following principals of
Contractor are hereby designated as being the principals and representatives of
Contractor authorized to act in its behalf with respect to the work specified herein and
make all decisions in connection therewith:
Name, Position
40 Time, Day(s) of Week, (xxx) xxx-xxxx
For emergencies during non-working hours, contact at home at
(xxx) xxx-xxxx or page at (xxx) xxx-xxxx
0
Contract Services Agreement
Page 5
•
5.2 Contract Officer. The Contract Officer shall be the City Manager or
such person as may be designated in writing by the City Manager. It shall be the
Contractor's responsibility to assure that the Contract Officer is kept informed of the
progress of the performance of the services and the Contractor shall refer any
decisions, which must be made by City to the Contract Officer. Unless otherwise
specified herein, any approval of City required hereunder shall mean the approval of the
Contract Officer. The Contract Officer shall have authority to sign all documents on
behalf of the City required hereunder to carry out the terms of this Agreement.
53 Prohibition Against Subcontracting or Assignment. The experience,
knowledge, capability and reputation of Contractor, its principals and employees were a
substantial inducement for the City to enter into this Agreement. Therefore, Contractor
shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City. In addition, neither
this Agreement nor any interest herein may be transferred, assigned, conveyed,
hypothecated or encumbered voluntarily or by operation of law, whether for the benefit
of creditors or otherwise, without the prior written approval of City. In the event of any
such unapproved transfer, including any bankruptcy proceeding, this Agreement shall
be void. No approved transfer shall release the Contractor or any surety of Contractor
of any liability hereunder without the express consent of City.
• 5.4 Independent Contractor. Neither the City nor any of its employees
shall have any control over the manner, mode or means by which Contractor, its agents
or employees, perform the services required herein, except as otherwise set forth
herein. City shall have no voice in the selection, discharge, supervision or control of
Contractor's employees, servants, representatives or agents, or in fixing their number,
compensation or hours of service. Contractor shall perform all services required herein
as an independent contractor of City and shall remain at all times as to City a wholly
independent contractor with only such obligations as are consistent with that role.
Contractor shall not at any time or in any manner represent that it or any of its agents or
employees are agents or employees of City. City shall not in any way or for any
purpose become or be deemed to be a partner of Contractor in its business or
otherwise or a joint venturer or a member of any joint enterprise with Contractor.
6.0 INSURANCE AND INDEMNIFICATION
6.1 Insurance. Without limiting Contractor's indemnification of City, and
prior to commencement of work, Contractor shall obtain, provide and maintain at its own
expense during the term of this Agreement, a policy or policies of liability insurance of
the type and amounts described below and in a form satisfactory to City. No services
under this Agreement shall commence until the contractor has provided the City with the
required Certificates of Insurance or appropriate insurance binders evidencing the
insurance coverage required by this Agreement. If at any time during the course of this
• Agreement insurance lapses for any reason whatsoever, Contractor shall cease to
provide all services until appropriate insurance is obtained.
0 0
Contract Services Agreement
Page 6
•
(a) Certificates of Insurance. Contractor shall provide certificates of
insurance with original endorsements to City as evidence of the insurance
coverage required herein. Insurance certificates must be approved by
City's Risk Manager prior to commencement of performance or issuance
of any permit. Current certification of insurance shall be kept on file with
City's at all times during the term of this Agreement.
(b) Signature. A person authorized by the insurer to bind coverage on
its behalf shall sign certification of all required policies.
(c) Acceptable Insurers. All insurance policies shall be issued by an
insurance company currently authorized by the Insurance Commissioner
to transact business of insurance in the State of California, with an
assigned policyholders' Rating of A (or higher) and Financial Size
Category Class VII (or larger) in accordance with the latest edition of
Best's Key Rating Guide, unless otherwise approved by the City's Risk
Manager.
(d) Coverage Requirements.
• i. Workers' Compensation Coverage. Contractor shall
maintain Workers' Compensation Insurance and Employer's
Liability Insurance for his or her employees in accordance with the
laws of the State of California. In addition, if any subcontract is
approved by the City pursuant to this Agreement, Contractor shall
require each subcontractor to similarly maintain Workers'
Compensation Insurance and Employer's Liability Insurance in
accordance with the laws of the State of California for all of the
subcontractor's employees. Any notice of cancellation or non-
renewal of all Workers' Compensation policies must be received by
City at least thirty (30) calendar days (10 calendar days written
notice of non-payment of premium) prior to such change. The
insurer shall agree to waive all rights of subrogation against City, its
officers, agents, employees and volunteers for losses arising from
work performed by Contractor for City.
ii. General Liability Coverage. Contractor shall maintain
commercial general liability insurance in an amount not less than
one million dollars ($1,000,000) per occurrence for bodily injury,
personal injury, and property damage, including without limitation,
contractual liability. If commercial general liability insurance or
• other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the work to be performed
Contract Services Agreement
Page 7
• under this Agreement, or the general aggregate limit shall be at
least twice the required occurrence limit.
iii. Automobile Liability Coverage. Contractor shall maintain
automobile insurance covering bodily injury and property damage
for all activities of the Contractor arising out of or in connection with
work to be performed under this Agreement, including coverage for
any owned, hired, non-owned or rented vehicles, in an amount not
less than one million dollars ($1,000,000) combined single limit for
each occurrence.
(e) Endorsements. Each general liability and automobile liability
insurance policy shall be endorsed with the following specific language:
i. The City, its elected or appointed officers, officials,
employees, agents and volunteers are to be covered as additional
insureds with respect to liability arising out of work performed by or
on behalf of the Contractor.
ii. This policy shall be considered primary insurance as
• respects to City, its elected or appointed officers, officials,
employees, agents and volunteers as respects to all claims, losses,
or liability arising directly or indirectly from the Contractor's
operations or services provided to City. Any insurance maintained
by City, including any self-insured retention City may have, shall be
considered excess insurance only and not contributory with the
insurance provided hereunder.
iii. This insurance shall act for each insured and additional
insured as though a separate policy had been written for each,
except with respect to the limits of liability of the insuring company.
iv. The insurer waives all rights of subrogation against City, its
elected or appointed officers, officials, employees, agents and
volunteers.
V. Any failure to comply with reporting provisions of the policies
shall not affect coverage provided to City, its elected or appointed
officers, officials, employees, agents or volunteers.
vi. The insurance provided by this policy shall not be
suspended, voided, canceled, or reduced in coverage or in limits,
• by either party except after thirty (30) calendar days (10 calendar
Contract Services Agreement
Page 8
• days written notice of non-payment of premium) written notice has
been received by City.
(f) Timely Notice of Claims. Contractor shall give City prompt and
timely notice of claim made or suit instituted arising out of or resulting from
Contractor's performance under this Agreement.
(g) Additional Insurance. Contractor shall also procure and maintain,
at its own cost and expense, any additional kinds of insurance, which in its
own judgment may be necessary for its proper protection and prosecution
of the work.
(h) Self Insurance. Upon Contractor's request and upon an adequate
financial showing, the City Council may authorize the Contractor to be
self-insured. Nothing herein requires such authorization by the City
Council.
(i) Insurance Not Limiting. The Contractor agrees that the provisions
of this Section 5.1 shall not be construed as limiting in any way the extent
to which the Contractor may be held responsible for the payment of
damages to any persons or property resulting from the Contractor's
is activities or the activities of any person or persons for which the
Contractor is otherwise responsible.
Q) Subcontracts. In the event the Contractor subcontracts any portion
of the work in compliance with Section 4.3 of this Agreement, the contract
between the Contractor and such subcontractor shall require the
subcontractor to maintain the same policies of insurance that the
Contractor is required to maintain pursuant to this Section 5.1.
6.2 Indemnification. To the fullest extent permitted by law, Contractor
shall indemnify, defend and hold harmless City, the City Council, boards and
commissions, officers, agents and employees (collectively, the "Indemnified Parties")
from and against any and all claims (including, without limitation, claims for bodily injury,
death or damage to property), demands, obligations, damages, actions, causes of
action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses
(including, without limitation, attorney's fees, disbursements and court costs) of every
kind and nature whatsoever (individually, a Claim; collectively, "Claims"), which may
arise from or in any manner relate (directly or indirectly) to any work performed or
services provided under this Agreement, including the negligent and/or willful acts,
errors and/or omissions of Contractor, its principals, officers, agents, employees,
vendors, suppliers, contractors, subcontractors, anyone employed directly or indirectly
by any of them or for whose acts they may be liable or any or all of them. Contractor
shall promptly pay any judgment rendered against the City, its officers, agents or
employees for any such Claims.
Contract Services Agreement
Page 9
• Notwithstanding the foregoing, nothing herein shall be construed to require Contractor
to indemnify the Indemnified Parties from any Claim arising from the sole negligence or
willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be
construed as authorizing any award of attorney's fees in any action on or to enforce the
terms of this Agreement. This indemnity shall apply to all claims and liability regardless
of whether any insurance policies are applicable. The policy limits do not act as a
limitation upon the amount of indemnification to be provided by the Contractor.
7.0 RECORDS AND REPORTS
7.1 Reports. Contractor shall prepare and submit to the Contract
Officer the reports concerning the performance of the services required by Section 15 of
Exhibit A.
7.2 Records. Contractor shall keep such books and records as shall be
necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. The Contract Officer shall have
full and free access to such books and records at all times during normal business
hours of City, including the right to inspect, copy, audit and make records and
transcripts from such records. Such records shall be maintained for a period of three
(3) years following completion of the services hereunder, and the City shall have access
• to such records in the event any audit is required.
7.3 Release of Documents. The reports, records, documents and other
materials prepared by Contractor in the performance of services under this Agreement
shall not be released publicly without the prior written approval of the Contract Officer,
except as required by the parties' obligations under the Public Records Act.
8.0 ENFORCEMENT OF AGREEMENT
8.1 California Law. This Agreement shall be construed and interpreted
both as to validity and to performance of the parties in accordance with the laws of the
State of California. Legal actions concerning any dispute, claim or matter arising out of
or in relation to this Agreement shall be instituted in the Superior Court of the County of
Los Angeles, State of California, or any other appropriate court in such county, and
Contractor covenants and agrees to submit to the personal jurisdiction of such court in
the event of such action.
8.2 Disputes. In the event of any dispute arising under this Agreement,
the injured party shall notify the injuring party in writing of its contentions by submitting a
claim therefore. The injured party shall continue performing its obligations hereunder so
long as the injuring party commences to cure such default within ten (10) days of
service of such notice and completes, the cure of such default within forty-five (45) days
after service of the notice, or such longer period as may be permitted by the injured
• party; provided that if the default is an immediate danger to the health, safety and
general welfare, immediate action may be necessary. Compliance with the provisions
• •
Contract Services Agreement
Page 10
• of this Section shall not be a waiver of any party's right to take legal action in the event
that the dispute is not cured.
8.3 Retention of Funds. Contractor hereby authorizes City to deduct
from any amount payable to Contractor (whether or not arising out of this Agreement) (i)
any amounts the payment of which may be in dispute hereunder or which are necessary
to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii)
all amounts for which City may be liable to third parties, by reason of Contractor's acts
or omissions in performing or failing to perform Contractor's obligation under this
Agreement. In the event that any claim is made by a third party, the amount or validity
of which is disputed by Contractor, or any indebtedness shall exist which shall appear to
be the basis for a claim of lien, City may withhold from any payment due, without liability
for interest because of such withholding, an amount sufficient to cover such claim. The
failure of City to exercise such right to deduct or to withhold shall not, however, affect
the obligations of the Contractor to insure, indemnify, and protect City as elsewhere
provided herein.
8.4 Waiver. No delay or omission in the exercise of any right or
remedy by a non-defaulting party on any default shall impair such right or remedy or be
construed as a waiver. A party's consent to or approval of any act by the other party
requiring the party's consent or approval shall not be deemed to waive or render
• unnecessary the other party's consent to or approval of any subsequent act. Any
waiver by either party of any default must be in writing and shall not be a waiver of any
other default concerning the same or any other provision of this Agreement.
8.5 Rights and Remedies are Cumulative. Except with respect to rights
and remedies expressly declared to be exclusive in this Agreement, the rights and
remedies of the parties are cumulative and the exercise by either party of one or more
of such rights or remedies shall not preclude the exercise by it, at the same or different
times, of any other rights or remedies for the same default or any other default by the
other party.
8.6 Legal Action. In addition to any other rights or remedies, either
party may take legal action, in law or in equity, to cure, correct or remedy any default, to
recover damages for any default, to compel specific performance of this Agreement, to
obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the
purposes of this Agreement.
8.7 Attorneys' Fees. If either party to this Agreement is required to
initiate or defend or made a party to any action or proceeding in any way connected with
this Agreement, the prevailing party in such action or proceeding, in addition to any
other relief which may be granted, whether legal or equitable, shall be entitled to
reasonable attorney's fees. Attorney's fees shall include attorney's fees on any appeal,
and in addition a party entitled to attorney's fees shall be entitled to all other reasonable
• costs for investigating such action, taking depositions and discovery and all other
necessary costs the court allows which are incurred in such litigation. All such fees
•
Contract Services Agreement
Page 11
• shall be deemed to have accrued on commencement of such action and shall be
enforceable whether or not such action is prosecuted to judgment.
9.0 CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
9.1 Non-liability of City Officers and Employees. No officer or
employee of the City shall be personally liable to the Contractor, or any successor in
interest, in the event of any default or breach by the City or for any amount, which may
become due to the Contractor or to its successor, or for breach of any obligation of the
terms of this Agreement.
9.2 Conflict of Interest. No officer or employee of the City shall have
any financial interest, direct or indirect, in this Agreement nor shall any such officer or
employee, participate in any decision relating to the Agreement which effects his
financial interest or the financial interest of any corporation, partnership or association in
which he is, directly or indirectly, interested, in violation of any State statute or
regulation. The Contractor warrants that it has not paid or given and will not pay or give
any third party any money or other consideration for obtaining this Agreement.
93 Covenant Against Discrimination. Contractor covenants that, by
and for itself, its heirs, executors, assigns, and all persons claiming under or through
• them, that there shall be no discrimination against or segregation of, any person or
group of persons on account of race, color, creed, religion, sex, marital status, national
origin, or ancestry in the performance of this Agreement. Contractor shall take
affirmative action to insure that applicants are employed and that employees are treated
during employment without regard to their race, color, creed, religion, sex, marital
status, national origin, or ancestry.
10.0 MISCELLANEOUS PROVISIONS
10.1 Notice. Any . notice, demand, request, document, consent,
approval, or communication either party desires or is required to give to the other party
or any other person shall be in writing and either served personally or sent by prepaid,
first-class mail, in the case of the City, to the Contract Officer, CITY OF ROSEMEAD,
8838 East Valley Boulevard, Rosemead, CA 91770, and in the case of the Contractor,
to the person at the address designated on the execution page of this Agreement.
Either party may change its address by notifying the other party of the change of
address in writing. Notice shall be deemed communicated at the time personally
delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in
this Section.
10.2 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed for or
• against either party by reason of the authorship of this Agreement or any other rule of
construction which might otherwise apply.
• 0
Contract Services Agreement
Page 12
• 10.3 Integration; Amendment. It is understood that there are no ora(
agreements between the parties hereto affecting this Agreement and this Agreement
supersedes and cancels any and all previous negotiations, arrangements, agreements
and understandings, if any, between the parties, and none shall be used to interpret this
Agreement, including the bid proposal. This Agreement may be amended at any time
by the mutual consent of the parties by an instrument in writing.
10.4 Severability. In the event that any one or more of the phrases,
sentences, clauses, paragraphs, or sections contained in this Agreement shall be
declared invalid or unenforceable by a valid judgment or decree of a court of competent
jurisdiction, such invalidity or unenforceability shall not affect any of the remaining
phrases, sentences, clauses, paragraphs, or sections of this Agreement which are
hereby declared as severable and shall be interpreted to carry out the intent of the
parties hereunder unless the invalid provision is so material that its invalidity deprives
either party of the basic benefit of their bargain or renders this Agreement meaningless.
10.5 Corporate Authority. The persons executing this Agreement on
behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii)
they are duly authorized to execute and deliver this Agreement on behalf of said party,
(iii) by so executing this Agreement, such party is formally bound to the provisions of
this Agreement, and (iv) the entering into this Agreement does not violate any provision
• of any other Agreement to which said party is bound.
IN WITNESS WHEREOF, the parties have executed and entered into this
Agreement as of the date first written above.
CITY:
CITY OF ROSEMEAD
a municipal corporation
Mayor
•
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
•
Contract Services Agreement
Page 13
•
CONTRACTOR:
Name of Company, V, e, o Swp,~; n~ v; c,e
a corporation
By:h~~,nsdS~~ Bch
Name:
T;+lo• _ ,.-o
0
• 0
0 EXHIBIT "A"
SCOPE OF SERVICES
Contractor shall provide all labor and equipment necessary to perform street
sweeping services in the City of Rosemead in accordance with this Agreement, on the
following terms and conditions:
DEFINITIONS.
(a) "Streets" shall mean all dedicated public rights-of-way within the existing
or future corporate limits of the City.
(b) "Debris" shall mean all litter, rubbish, leaves, sand, dirt, garbage and other
foreign material removable from a paved street with a street sweeper.
(c) "Curb-mile" means a swept path not less than eight (8) feet wide for a
cumulative total length of 5,280 feet.
(d) "Roadbed" means entire street pavement from curb to curb.
2. DESCRIPTION OF REQUIRED SERVICES.
• (a) General. The primary objective of street sweeping is to pick up all debris
to ensure the free flow of water in the gutter and to maintain the streets in a state
of cleanliness. Contractor shall remove all debris from all streets every weekly
sweeping cycle. Items of excessive size, such as cardboard, palm fronds, large
rocks, etc., shall be physically picked up and placed in the sweeper by the
Contractor. Sweeping shall normally consist of a single pass over an area.
Additional passes shall be made as necessary when conditions warrant special
attention. Debris collection may require more than one pass in order to
sufficiently clean the street. This service shall be included in the unit curb-mile
price at no additional cost to the City.
(b) Areas to be Cleaned. All City streets including arterial, collector,
industrial, residential and commercial, cul-de-sacs and median curbs shall be
swept once a week, at a minimum. The entire length of all curbs (including
median curbs and curb returns), uncurbed pavement edges, painted (2-way) left
turn lanes and flush concrete or paved median noses shall be swept each time
the associated street is swept. The entire area of each intersection shall be
swept. The balance of each street shall be swept as needed. The entire roadbed
of Rosemead Boulevard (Whitmore/North City Limit) shall be swept each time the
street is swept. In any case, no debris shall be left anyplace on the street
pavement after sweeping is completed.
E
•
Exhibit A
Scope of Work
• Page 2
(c) Standard of Performance. The Contract Officer will make the final
determination as to whether the work has been satisfactorily completed and may
order the Contractor to re-sweep areas not swept or cleaned in a satisfactory
manner. In the event the results of a sweeping are considered unsatisfactory, the
Contractor shall sweep or clean the unsatisfactory area again at no cost to the
City, within twenty-four (24) hours without interruption to the regular sweeping
schedule.
(d) Additional Services. Additional services may include emergency call-outs
or special events as requested by the Contract Officer. Such services will be
requested orally or in writing at least twenty-four (24) hours in advance,
whenever practical, except for emergency call-outs. No request for additional
services shall necessitate the simultaneous assignment of more than four (4)
sweepers unless a greater number is agreeable to the Contractor. Payment for
such requests shall be based upon the hourly rate specified in Exhibit "B".
3. CHANGES IN SERVICES.
During the term of this agreement or any extension thereof, the City may elect to
increase or decrease the frequency or number of miles of street sweeping
• services. The said increase or decrease shall be by written change order to the
Contractor. The unit price for change order sweeping shall be at the contract unit
price specified in Exhibit "B".
4. SCHEDULE OF PERFORMANCE
(a) Street Sweeping Schedule
(1) Days. Routine street sweeping shall be conducted Monday through
Friday unless otherwise approved by the Contract Officer.
(2) Hours. Standard operating hours for sweeping under this
Agreement shall be determined by the City and the Contractor. Arterial streets
and commercial areas shall be swept from 2:00 a.m. to 6:00 a.m. Residential
areas shall be swept from 6:00 a.m. to 2 p.m. Some areas may be posted with
different hours than noted above. It is the Contractor's responsibility to
familiarize itself with these areas and adjust the sweeping schedule accordingly.
(b) Holidays
The Contractor is not required to sweep streets on Sundays nor on any of the
following holidays:
is New Year's Day
President's Day
Exhibit A
Scope of Work
. Page 3
Memorial Day
Independence Day (July 4th)
Labor Day (first Monday in September)
Veterans Day
Thanksgiving Day
Christmas Day
During the week of a holiday, the Contractor shall adjust the weekly schedule so
as to return to the normal weekly schedule the following week. Sweeping
scheduled for a holiday shall be completed within seven (7) days following the
holiday. Holiday sweeping schedules must be submitted to the Contract Officer
thirty (30) days prior to the holiday. No modification of this holiday schedule shall
be effective unless authorized in writing by the Contract Officer.
5. CHANGES IN SCHEDULE DUE TO WEATHER CONDITIONS.
The Contractor shall obtain approval from the Contract Officer for any change in
schedule due to adverse weather conditions. When a change in schedule is
necessary, the Contractor shall adjust the work schedule so as to return to the
normal weekly schedule as soon as possible. The City reserves the right to
• direct schedule changes made necessary due to inclement weather.
6. DISPOSAL AND RECYCLING OF MATERIALS.
The Contractor shall transport and dispose of all sweepings at a composting or
recycling center in accordance with all City, County, State and Federal
requirements. Contractor shall divert or compost all street sweepings to the
greatest extent possible, obtaining a minimum of eighty-five (85) percent
diversion rate from landfills. Sweepings may be deposited at temporary
dumpsites with the prior approval of the property owner and the Contract Officer.
Sweepings shall be removed from such sites each day. Contractor shall be
entitled to no other income, expenses or charges from the City for disposing of
sweepings at any disposal site within or outside the City limits. The Contract
Officer may, at any time, require the Contractor to relocate, completely remove or
discontinue use of such disposal sites. The Contractor shall report on a monthly
basis the amount of sweepings disposed of at a composting or recycling center
and the name and address of the facility.
7. STREET SWEEPING EQUIPMENT.
(a) Equipment Requirements. The Contractor shall use a sweeper fleet
appropriate for servicing approximately 159 curb-miles of street. The fleet shall
• include a minimum of five (5) vacuum-type street sweepers, plus additional
broom-type street sweepers as necessary to sweep wet areas. The fleet shall be
Exhibit A
Scope of Work
• Page 4 •
new models of the latest design and construction and shall not be prototype
models. The contractor shall have sufficient backup street sweepers available to
be used in the case of equipment failure or to meet emergency demands of the
city.
Equipment used in the performance of this Agreement shall conform to AQMD
Rule 1186.1 and PM 10 standards.
Equipment used in the performance of this Agreement shall not be more than
four (4) years old, unless otherwise approved by the City.
Broom-type equipment must be capable of sweeping a minimum eight (8) foot
width as measured with all brooms in the sweeping position.
All vehicles and equipment used by the Contractor within the City limits must be
clearly identified, on each side of the vehicle or equipment, with the name of the
Contractor, address of the Contractor's office, and telephone number. All
equipment must be equipped in accordance with State laws, including hazard
lights visible from the rear that operate independently of the brake lights.
Sweepers must be equipped with mobile radio communications to the
• Contractor's dispatch office.
Each internal combustion engine used for any purpose on the project shall be
equipped with a muffler of a type recommended by the manufacturer.
At the discretion of the Contract Officer, the City may require the installation of
special odometers, time clocks, or vehicle speed monitors to verify the quality
and quantity of the work performed.
All vehicles must be maintained in good repair, appearance, and sanitary
condition at all times, and must meet other reasonable standards as may be
established from time to time by the Contract Officer.
The City reserves the right to inspect the Contractor's vehicles at any time to
ascertain its condition. If any vehicle or sweeper is deemed unsafe or
unsatisfactory, the City may order the Contractor to cease operations
immediately until the vehicle or sweeper is repaired or replaced.
(b) Equipment Storage. The Contractor shall provide a yard for parking,
maintenance, and storage of all equipment at no expense to the City. No
material and equipment shall be stored where it will interfere with the free and
safe passage of public or construction traffic. At the end of each day's work and
at all other times when sweeping operations are suspended for any reason, the
• Contractor shall remove all equipment and other obstructions from the roadway
and open it for use by traffic.
•
Exhibit A
Scope of Work
Page 5
8. TRAFFIC COUNTERS.
The City may at various times and locations temporarily install portable traffic
counting equipment of the type which is activated by vehicles coming in contact
with a hose placed in the roadway. Caution shall be used by the Contractor to
avoid damaging said equipment. If the Contractor, while in the performance of
his contract duties, damages or causes to be damaged any of the
aforementioned traffic counting equipment or appurtenances, the Contractor shall
bear the entire cost for the restoration, repair, inspection, testing or replacement
of said damaged equipment.
9. PARKING CITATION OFFICER - COORDINATION.
The City may use a Parking Control Officer to cite vehicles for parking during
street sweeping hours. The Contractor shall coordinate his sweeping activities
with the Parking Control Officer. All costs for coordination are the responsibility
of the Contractor, and no additional compensation will be allowed.
10. CONTRACTOR/CITY COMMUNICATION.
• Throughout the period of this Agreement, the Contractor shall establish and
maintain an office and have an authorized Supervisor as the point of contact for
communications with the City.
The Contractor's office shall have a twenty-four (24) hour telephone service and
a responsible person in charge seven (7) days a week to receive all requests for
emergency service, which are forwarded by the City. Contractor shall respond
and provide emergency service within two (2) hours from the time a call is placed
by the City. Requests for routine service or complaint issues shall be resolved
expeditiously within the following twenty-four (24) hour period.
11. CONTRACTOR'S EMPLOYEES.
Contractor's employees shall be required to wear a clean uniform bearing the
Contractor's name: Employees who normally and regularly come into direct
contact with the public shall also bear some means of individual identification,
such as a nametag or identification card. Employees shall not remove any
portion of their uniform while working within the City.
Employees driving the Contractor's vehicles shall at all times possess and carry a
• valid Commercial Drivers License issued by the State of California.
9
Exhibit A
Scope of Work
Page 6
Any person employed by the Contractor who fails or refuses to carry out the
directions of the City, appears to be incompetent, acts in a disorderly, improper,
or unsafe manner, or shows signs of intoxication or other impairment, shall be
immediately removed from the job site by the Contractor. Prior to returning a
removed employee to work within the City, the Contractor shall provide in writing
the reason for the individual's behavior and the means used to prevent this
behavior from occurring again. Failure of the Contractor to prevent, prohibit, or
resolve problems with its employees working within the City will result in
sweeping operations being suspended until further notice. The City may enter a
contract with another party for street sweeping services during such a
suspension, and the Contractor will be liable for all costs.
12. SWEEPING PRACTICES.
The Contractor shall at all times use good sweeping practices as dictated by
standards within the sweeping industry and will make adjustments to its
equipment as necessary. The Contractor must exercise due care so as to
prevent spilling, scattering, or dropping of debris during the sweeping activity and
shall immediately clean up any such spillage, dropping, or scattering. Sweeping
practices include, but are not limited to the following:
• (a) Sweeping speed shall be adjusted to street conditions with a maximum
speed of six (6) miles per hour. Patterned concrete medians, intersections, and
crosswalks shall be swept at a maximum speed of three (3) miles per hour. The
City may require the installation of sweeping speed monitoring devices to record
actual vehicle speed during sweeping.
(b) Sweepers shall be operated as close to parked cars or other obstacles as
safety allows.
13. ROUTING AND SWEEPER AVAILABILITY.
Street sweeping routes and schedules shall be developed by the Contractor and
shall be subject to the approval of the Contract Officer. Routes and schedules
shall be consistent with the Basic Street Sweeping Schedule map, Exhibit "E",
contained herein or as may be amended from time to time.
Sweeping routes and schedules shall be provided to the City no later than fifteen
(15) days prior to the initiation of sweeping operations or changes in operation.
The City reserves the right to request changes in routing or hours of operation at
any time.
• Each sweeper shall have its own operator and scheduled route. Any and all
sweeper breakdowns and repairs shall be reported immediately to the Contract
Officer.
• •
Exhibit A
Scope of Work
• Page 7
14. CONSTRUCTION-RELATED PROBLEMS AND STORM DEBRIS.
Dirt and debris carried onto streets from identifiable construction sites is not
considered the responsibility of the Contractor if located within 500 feet of the
construction site. However, the Contractor is required to totally clean all dirt and
debris carried by traffic to areas beyond this limit. Storm clean up and sweeping
must be completed as soon as possible. Night sweeping may be permitted for
normal storm cleanup, if authorized by the City.
15. RECORDS AND REPORTS.
The following reports shall be submitted to the City each month along with the
invoice for services.
(a) Monthly Log Report. The Contractor shall keep a daily log of all streets
swept, including the name and location of the streets and the number of curb-
miles swept, along with a description of any special services performed. The log
shall be signed by the Supervisor on a daily basis. Each month, a report shall be
prepared from the daily log giving a brief description of all routine special event
• and emergency activities.
(b) Emergency Calls. The Contractor shall maintain a positive recording of all
emergency service calls, by telephone recording device or by a time punch-type
trouble ticket. Such information shall be entered on the monthly log report.
(c) Amount of Debris. The Contractor shall maintain a separate measurement
and record detailing the amount of debris collected during sweeping activities.
This information, required as part of the City's NPDES permit, must be submitted
to the City each month in a tabulated, easy to read format.
(d) Recycled Debris: The Contractor shall maintain a separate measurement
and record detailing the amount of debris deposited at a composting or recycling
facility. The record shall also identify the name and address of the facility. This
information shall be submitted to the City in a tabulated, easy to read format.
(e) Complaints: Complaints received by the City regarding the Contractor's
performance will be transmitted to the Contractor's office in writing, by telephone,
facsimile or email, and handled by the Contractor's Supervisor. All complaints
are to receive a follow-up response within twenty-four (24) hours following
notification of the Contractor. A report of the Contractor's investigation and the
corrective action taken shall be made promptly by the Contractor to the Contract
Officer. Repeat complaints may be handled by a joint visit to the site by a City
40 Inspector and the Contractor's Supervisor.
Exhibit A
Scope of Work
• Page 8
Complaints received directly by the Contractor shall be submitted in writing to the
City on the day such complaints are received. Contractor shall maintain a log of
complaints received and corrective actions implemented which shall be
submitted to the City each month.
16. RESTORATION AND REPAIR, OBSTRUCTIONS AND CLEAN UP.
The Contractor shall become familiar with all existing installations, both public
and private, on the work site and shall provide adequate safeguards to prevent
damage to existing structures and improvements. All fences, walls, slopes,
landscaping and other obstructions which are removed, damaged or destroyed in
the course of work shall be replaced and/or repaired, at the Contractor's
expense, to the original condition and to the satisfaction of the City. Failure to
have such damages repaired in a timely manner will result in the City deducting
from the Contractor's payment the cost to perform the necessary remedial work.
17. MISCELLANEOUS SAFETY AND OTHER REGULATIONS.
(a) Equipment and Vehicle Defects. All equipment or vehicle defects
disclosed by any governmental official and not requiring immediate correction
shall be corrected by the Contractor within two (2) weeks of notification.
•
(b) Warnings. Contractor shall use light warnings instead of loud sound
signals except where required by law for the protection of personnel.
(c) Water for Dust Control. The Contractor shall provide sufficient water for
use in street sweeping operations to maintain a near dustless condition. Water
for this use will be made available by the City at no cost to the Contractor. All
water provided by the City must be metered by devices loaned to the Contractor.
Contractor shall bring any such metering devices to the City's public works yard
to be read at a date to be determined by the Contract Officer. Contractor shall
comply with all rules and regulations of the City relating to the use of water.
Failure to comply may result in the City's refusal to furnish water to the
Contractor.
18. COOPERATION WITH UTILITYAND OTHER COMPANIES.
Work within the City by utility and construction companies may be progressing
concurrently with the work under this Agreement. It is the responsibility of the
Contractor to be informed of work planned by these parties and to coordinate
street sweeping work accordingly.
0
• •
•
Routine Street Sweepinq
Rate per curb-mile for routine street sweeping, as described herein:
IV)
(in figures) (in words)
(a) Rate per hour for emergency street sweeping services during regular
working hours:
2. Emergency Street Sweeping
$ 90, 00
(in figures)
EXHIBIT B
SCHEDULE OF COMPENSATION
(in words)
(b) Rate for emergency street sweeping services after regular working hours:
$ CIO, °Q
(in figures)
(in words)
The duration of all emergency street sweeping services will be measured by the
actual hours spent sweeping, plus the shortest travel time either to or from the
work site. Travel time longer than (20) twenty minutes must be justified in writing
to the City. The total hours will be calculated to the nearest one-quarter hour (15
minutes).
3. Special Event Street Sweeping
$ 9O ./j/.
(in figures) (in words)
Special event sweeping will be based on the actual hours of sweeping with no
additional compensation for travel time.
is
Dated: y"11-06
Printed Name: F7 na'aC 5, o C , rc77
Title: CDr_4_.'1r4 ° l
•
0
EXHIBIT C
•
CITYWIDE STREET SWEEPING MAP
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Legend
FRIDAY, 10am to 2pm
1
FRIDAY, ram to loam
FRIDAY, Sam to 12pm
MONDAY, 10am to 2pm
MONDAY, 6am to 10am
s MONDAY, Sam to 12pm
THURSDAY, 10am to 2pm
THURSDAY, 6am to 10am
THURSDAY, Sam to 12pm
TUESDAY, 10am to 2pm
TUESDAY, Gam to 10am
®
TUESDAY, Sam to 12pm
WEDNESDAY, 10am to 2pm
WEDNESDAY, 6am to 10am
i WEDNESDAY, Sam to 12pm
COMMERCIAL STREETS'
Sept Tuesdays 8 Fridays, 4am to 6am
(No Pariang restnctions for street sweeping)