CC - Item 2F - Award of Annual Street Tree Contract•
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ROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND C
FROM: ANDREW C. LAZZARETTO, CITY
DATE: AUGUST 8, 2006
SUBJECT: AWARD OF ANNUAL STREET TREE CONTRACT
SUMMARY
Our current Street Tree Contractor, Evan's Tree Service, went out of business at the
end of July 2006.
Staff prepared bid specifications and the Notice Inviting Bids was published. In total,
three bids were received on July 17, 2006, with the following results:
➢ Great Scott Tree Service, Inc. - $ 2,769.00
➢ West Coast Arborist - $ 5,105.00
➢ Mariposa Horticultural, Inc. - $ 7,220.00
During the interim, between Evan's Tree Service and the new contractor starting, we
have made arrangements for Mariposa Horticultural, Inc. to handle tree requests.
Staff Recommendation
Staff recommends that the City Council award the street tree contract to Great Scott
Tree Service, Inc.
FINANCIAL REVIEW
A spreadsheet of our prior contractors, Evan's Tree Service, fees along with those of
the three (3) bidders are provided in attachment "D". Evan's Tree Service fees are
shown under category "A", while the three (3) bidders are listed as #1 Great Scott Tree
Service, #2 West Coast Arborist, and #3 Mariposa Horticultural, Inc.
APPROVED FOR CITY COUNCIL AGENDA:
N~-
ITEM NUMBER:
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PUBLIC NOTICE PROCESS
The Notice Inviting Bids was published in the San Gabriel Valley Tribune.
Submitted by:
Name: Michael D. Burbanl~*_1_____
Title Director of Parks and Recreation
Attachment A: Bid Proposal from Great Scott Tree Service, Inc.
B: Bid Proposal from West Coast Arborist
C: Bid Proposal from Mariposa Horticulture, Inc.
D: Spreadsheet - Street Tree Bid Results
E: Street Tree Maintenance Agreement
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• Attachment "A"
r BID PROPOSAL FORM
' TO: City of Rosemead
8838 East Valley Boulevard
' Rosemead, California 91770
I have received the documents titled: Notice Inviting Bids, Instruction to Bidders,
' Specifications, Work Schedule and Emergency Services, Itemized Bid Form and Tree Groups,
Insurance Requirements, Agreements, Contractors Qualification Statement, Bid Proposal Form
and # 1 # # & # I have satisfied myself as to the scope of work.
' In submitting this Proposal, I agree:
' 1. To hold my bid open for 60 calendar days from the date of this Proposal.
2. To comply with the provisions of the Notice Inviting Bids, Instruction to Bidders,
' Specifications, Work Schedule and Emergency Services, Itemized Bid Form,
Insurance Requirements and Agreement.
' 3. To furnish bonds as noted in the Instruction to Bidders.
4. To begin work within ten (10) calendar days after receiving Notice to Proceed.
5. All monthly work shall be accomplished within thirty (30) calendar days.
' 6. I have completed and enclosed the Contractor's Qualification Statement, List of Sub-
Contractors and executed Agreement.
' 7. To name the City of Rosemead as additional insured on the Insurance Certificate.
I will provide all labor, materials, supplies and equipment and perform all the work as specified
in these documents for the total Group Charges (see Section V - 1.1) of:
Two thousand seven hundred sixty-nine $2,769.00
Hand Written Amount Dollars
By: Scott P_ Griffiths Date: July 14, 2006
Address: 10761 Court Avenue, Stanton, CA, 40680
Street City Zip Code
Telephone No: (714) 826-1750 Contractor's Lic#: 5 5 6 8-4 2
Fax No: (714) 826-1753
1
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• Attachment "B"
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BID PROPOSAL FORM
TO: City of Rosemead
8838 East Valley Boulevard
Rosemead, California 91770
I have received the documents titled: Notice Inviting Bids, Instruction to Bidders,
Specifications, Work Schedule and Emergency Services, Itemized Bid Form and Tree Groups,
Insurance Requirements, Agreements, Contractors Qualification Statement, Bid Proposal Form
and # 1 # # & # . I have satisfied myself as to the scope of work.
In submitting this Proposal, I agree
1. To hold my bid open for 60 calendar days from the date of this Proposal.
2. To comply with the provisions of the Notice Inviting Bids, Instruction to Bidders,
Specifications, Work Schedule and Emergency Services, Itemized Bid Form,
Insurance Requirements and Agreement.
3. To furnish bonds as noted in the Instruction to Bidders.
4. To begin work within ten (10) calendar days after receiving Notice to Proceed.
5. All monthly work shall be accomplished within thirty (30) calendar days.
6. I have completed and enclosed the Contractor's Qualification Statement, List of Sub-
Contractors and executed Agreement.
7. To name the City of Rosemead as additional insured on the Insurance Certificate.
I will provide all labor, materials, supplies and equipment and perform all the work as specified
in these documents for the total Group Charges (see Section V -1.1) of:
Five thousand one hundred five dollars and zero
Hand Written Amount
Bv: V(c--vv_- N .6
cents $5,105.00
Dollars
7/14/06
Address: 2200 E Via Burton St Anaheim, CA 92806
Street City Zip Code
Telephone No: 714-991-1900 Contractor's Lic#: 366764
Fax No: 714-991-1027
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Attachment "C"
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BID PROPOSAL FORM
TO: City of Rosemead
8838 East Valley Boulevard
Rosemead, California 91770
I have received the documents titled: Notice Inviting Bids, Instruction to Bidders,
Specifications, Work Schedule and Emergency Services, Itemized Bid Form and Tree Groups,
Insurance Requirements, Agreements, Contractors Qualification Statement, Bid Proposal Form
and # I # # & # . I have satisfied myself as to the scope of work.
In submitting this Proposal, I agree:
1. To hold my bid open for 60 calendar days from the date of this Proposal.
2. To comply with the provisions of the Notice Inviting Bids, Instruction to Bidders,
Specifications, Work Schedule and Emergency Services, Itemized Bid Form,
Insurance Requirements and Agreement.
3. To furnish bonds as noted in the Instruction to Bidders.
5. . All monthly work shall be accomplished within thirty (30) calendar days.
4. To begin work within ten (10) calendar days after receiving Notice to Proceed.
6. I have completed and enclosed the Contractor's Qualification Statement, List of Sub-
Contractors and executed Agreement.
7. To name the City of Rosemead as additional insured on the Insurance Certificate.
I will provide all labor, materials, supplies and equipment and perform all the work as specified
in these documents for the total Group Charges (see Section V - 1.1) of:
N/~ A =PTT PRTr TNG APPLIES
Hand Written Amount
Dollars
By MARIPOSA HORTICULTURAL ENTERPRISES, INC. Date: 07 /17 /06
Address: 15529 ARROW HIGHWAY IRWINDALE 91706
Street City Zip Code
Telephone No: 626-960-0196 Contractor's Lic#: 592268
0 Fax No: 626-960-8477 10
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Attachment "E"
STREET TREE MAINTENANCE AGREEMENT
THIS AGREEMENT is made and entered into in duplicate this 8th day of August,
2006, by and between the CITY OF ROSEMEAD, a municipal corporation, ("City") and
Great Scott Tree Service, ("Contractor").
WHEREAS, on August 8, 2006, the City Council of the City awarded
to Contractor, as the lowest responsible bidder, the contact for the work hereinafter
described, and in consideration of payment therefore,
IT IS AGREED AS FOLLOWS:
1. OBLIGATIONS OF CONTRACTOR
Contractor, at Contractor's expense, shall furnish all tools, implements, methods
and processes, facilities as set forth in Section III of the attached specifications, and
transportation, labor, and material necessary to perform, in a good and workmanlike
manner, all work described herein. Work shall include the normal tree maintenance of
all street trees within the City of Rosemead, emergency service as set forth hereinafter
and accessory services including removal of dead wood, clean up and traffic control in
areas where work is performed.
2. COMPENSATION
The City shall pay Contractor monthly, upon demand as described in Section V of
the Specifications all compensation due per work performed in the preceding calendar
month. If Contractor fails to perform any phase of this contract to the satisfaction of the
City, his monthly payment, or any portion thereof as determined by the Director of
Parks and Recreation, will be withheld until corrective action is taken. The Contractor
shall be notified in writing five days prior to monthly payment if any amount is to be
withheld.
3. TERMINATION OF CITY
As consideration for payment during the term hereof, the Contractor and the City
agree that the City reserves the right to cancel, upon ten days written notice, for any
reason, the remaining term of the contract or any portion of the maintenance services
provided for in the Specifications attached hereto.
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4. PERFORMANCE STANDARDS
All work shall be performed in accordance with Section III - 1.0 through 14.0 of
the attached Specifications. All work shall be performed in a workmanlike manner and
thereafter, all work areas properly cleaned of debris.
5. EMERGENCY SERVICES
Emergency services shall be performed in accordance with Section IV of the Work
Schedule and Emergency Services attached hereto. All Emergency Services shall be
performed with the understanding that the primary obligation of the Contractor is to
restore the emergency area to a safe and normal condition which protects the public
from risks to person or property.
6. PROTECTION OF WORK AND PUBLIC
The Contractor shall take all necessary measures to protect the work and prevent
accidents during any and all phase of work. He shall provide and maintain all
necessary barriers, guards, watchmen, flare pots, or lamps during maintenance
procedures.
The Contractor will provide at this own expense all the advance signing and
barricading and also all signs, barricades, flashers, and other necessary facilities for the
protection of the public within the limits of the maintenance area while maintenance
activities are proceeding.
INSPECTIONS
Inspections of all work will be made by the Director of Parks and Recreation or his
representative. If the work performed is not satisfactory, the Director may suspend the
agreement for any period of time up to and including the next regular meeting of the
Rosemead City Council, at which time the Rosemead City Council may reinstate or
terminate the agreement. No sums shall be due or payable to the Contractor during any
time of such suspension.
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8. INSURANCE
The Contractor shall furnish the City with, and thereafter maintain in full force
and effect until the work is accepted by the City, a policy or certificate of liability
insurance in which the City is the named insured or is named as an additional insured
with Contractor, covering all operations or extra work, work during any extension of
the contract time, as well as, work within any extension of the services provided.
The policy shall specifically insure the City, its officers and employees while acting
within the scope of their duties, against all claims arising out of or in connection with
the work to be performed. Said policy shall not be cancelled until after thirty days
written notice of same has been mailed by registered or certified mail to City.
Should the policy expire or should such evidence not be filed as herein required,
City may suspend all contract work until the required insurance coverage has been
obtained. The policy shall provide coverage in the types and amounts set forth in
Insurance Requirement Exhibit "1".
Contractor shall further file a copy of Contractor's Worker's Compensation
Insurance Policy, or a certificate thereof, showing the required Worker's Compensation
Insurance. Such policies or certificates shall contain a provision that such insurance
shall not be cancelled or terminated until thirty days after prior written notice to City.
Any such termination during the terms of this contract shall be grounds for termination
of this contract by City without further liability to Contractor of any nature whatsoever.
9. FAITHFUL PERFORMANCE BOND
The Contractor shall secure and deliver to the City a good and sufficient surety
bond to be approved by the City Clerk and the City Attorney, in the amount of contract
to secure the full, true, and faithful performance of all the terms, obligations, and
conditions of the agreement to be kept and performed by Contractor.
10. HOLD HARMLESS
Contractor will be required to indemnify and hold harmless City and its officers
and employees from any claims, damages, or expenses, including attorney's fees and
court costs, arising out of Contractor's performance under the agreement to be awarded
to the successful bidder.
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11. WAIVER
Failure of City to require performance by Contractor of any provisions of this
agreement shall not affect the right of City to enforce the same thereafter, and shall the
waiver by City of any breach of any provision hereof be taken or held to be a waiver of
any succeeding breach of such provision or as a waiver of the provision.
12. LAWS TO BE OBSERVED
The Contractor shall keep himself fully informed of, and act in compliance with,
all existing laws, ordinances, and regulations of the City and the State of California
which in any manner affect those engaged or employed in the work, or the materials
used in the work, or which in any way affect the conduct of the work.
13. ASSIGNMENT OR TRANSFER OF AGREEMENT
The agreement shall not be assignable or transferable by Contractor without the
express written consent of the City. "Assignment" is specifically defined in Section Il
5.0 of the attached Specifications.
14. PREVAILING WAGES
Pursuant to the California Labor Code, Part 7, Chapter 1, Article 2, Sections 1770,
1773 and 1773.1, the Director of Industrial Relations has ascertained the general
prevailing rate of wages and employer payments for health and welfare, vacation,
pension and similar purposes applicable to the work to be done. Said rate and scale
are on file with the City Clerk, City of Rosemead, and copies will be made available
to any interested party on request. The Contractor is hereby required to post a copy
of the above mentioned prevailing wage rates at job site. Any classification shall
comply with the prevailing wage rate in effect at the time of this Notice to
Contractors Inviting Bids.
All Contractors and Subcontractors shall comply with the provisions in Section
1777.5,1777.6 and 1777.7 of the California Labor Code concerning the employment
of apprentices. The Contractor and any subcontractors under him shall comply
with the requirements of said sections including applicable portions of all
subsequent amendments in the employment of apprentices; however, the
Contractor shall have full responsibility for compliance with said Labor Code
sections, for all apprenticeable occupations, regardless of any other contractual or
employment relationships alleged to exist.
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It shall be mandatory upon the Contractor to whom the Contract is awarded, and
upon the Subcontractors under him, to pay not less than the said specified rates of
the current minimum prevailing rate in the area where the work is performed, to all
workers employed by them in the execution of the Contract.
15. NOTICE
Any notice given hereunder shall be deemed to have been given when delivered
to the Mayor, City Clerk or City Manager of City or to Contractor personally, or when
sent to said parties by registered mail, postage prepaid, addressed to the parties at the
addresses listed below:
CITY
CONTACTOR
City of Rosemead Great Scott Tree Service, Inc.
8838 East Valley Boulevard 10761 Court Avenue
Rosemead, California 91770 Stanton, California 90680
Either party may by written notice to the other designate a different address for
receipt of notices hereunder.
16. TERM OF CONTRACT (one (1) year)
The term of this contract shall be for a period of one year, commencing on the date
of signing, and may be extended upon mutual consent of both parties, except that in the
event that the City terminates the contract pursuant to the provisions of Section 3,
hereof, this contract shall be of no legal effect and the City shall incur no liability to the
Contractor thereof.
17. COST OF LIVING ADJUSTMENT
Contractor may be granted a cost of living adjustment at the time of the
commencement of any renewal term hereof, without the necessity of rebidding, if the
City Council determines that:
(1) The service provided by the existing Contractor are satisfactory and it is in
the best interest of the City to retain the present Contractor and
(2) The Contractor proposes to provide the same level and quality of service at a
price not to exceed 10% above the current price.
(3) That the Contractor, because of increased costs of labor and materials, is
entitled to a cost of living increase; and
(4) That there has been no such cost of living adjustment for the past twelve (12)
months.
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18. EFFECTIVE DATE
This agreement shall be effective from this 811, day of August, 2006.
IN WITNESS WHEREOF, the parties hereto have executed this agreement on the date
first above written.
GREAT SCOTT TREE SERVICE, INC.
Contractor
CITY OF ROSEMEAD
A Municipal Corporation
Mayor - City of Rosemead
Tree Specs-2006/sb