CC - Item 6B - Community Development Reorganization PlanE M F
S
~C~~'ORATED 150
•
ROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: ANDREW C. LAZZARETTO, CITY MANAG 6L
DATE: NOVEMBER 14, 2006
SUBJECT: COMMUNITY DEVELOPMENT REORGANIZATION PLAN
SUMMARY
Over the past several months, staff has been investigating the possibility of reorganizing the
efforts of the Community Development Department to enhance both the efficiency and
effectiveness of internal operations.
After careful consideration, staff is proposing the establishment of a new departmental
structure for Community Development. As part of this reorganization, it is recommended
that the position of Community Development Director be created to choreograph the efforts
of the entire department, within which staff is proposing the formal creation of the following
five divisions:
■ Redevelopment Division
• Economic Development Division
■ Building & Safety Division
■ Planning Division
• Community Revitalization Division
Based on recent personnel developments, including the pending retirement of the Assistant
City Manager and the resignation of the Code Enforcement Supervisor and the CDBG
Coordinator, this effort to reorganize the operations of Community Development
Department will be cost-neutral.
Staff Recommendation
Staff recommends that the City Council take the following action:
Authorize the City Manager to institute the proposed restructuring of the
Community Development Department as described in Attachment A.
Authorize the City Manager or his designee to appoint new and reclassify
existing personnel as needed to complete the proposed reorganization of the
Community Development Department without any added expenditures above
current salary and benefit costs.
APPROVED FOR CITY COUNCIL AGENDA; 1` t-
City Council Meeting
November 14, 2006
Page 2 of 4
ANALYSIS
Community Development Department
Based on an understanding of current operations within the Community Development
Department, staff is proposing that a new structure be implemented to enhance
performance. This reorganization will entail the creation of a new Department Head
position, the Community Development Director.
It is also proposed that five divisions be created within the new Community Development
Department, each of which is managed by a division head reporting to the Director. The
creation of these divisions, including the division head job classification and divisional
responsibilities, includes the following:
DIVISION
DIVISION HEAD
DIVISION RESPONSIBILITIES
Redevelopment Division
Redevelopment
Redevelopment Activities
Administrator / RCDC
■ CDC Management
Deputy Executive
Director
Economic Development Division
Economic Development
■ Economic Development Activities
Administrator
■ CDBG Function
• Affordable Housing Function
Building & Safety Division
Building Official
■ Building & Safety
Planning Division
Planning Services
Current Planning
Administrator
■ Advance Planning
Community Revitalization Division
Community Revitalization
■ Sheriff Liaison
Administrator
■ Code Enforcement
■ Parking Control
■ Graffiti Abatement
■ Emergency Preparedness
New Job Classifications
Based on a review of current personnel related costs, this reorganization of the new
Community Development Department can be accomplished with no additional salary and
benefit costs.
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City Council Meeting
November 14, 2006
Page 3 of 4
A number of recent personnel changes have occurred which will facilitate this proposed
reorganization without requiring an additional appropriation of funds. The Assistant City
Manager has announced his retirement at the end of this month while the CDBG
Coordinator and the Code Enforcement Supervisor have both submitted their resignation.
Rather than refilling these positions as they currently are organized, staff is proposing that
three new job classifications be created.
Community Development Director
Staff is proposing that the City hire a Community Development Director rather
than fill the Assistant City Manager position. The Community Development
Director will be charged with coordinating and organizing the activities of the
Community Development Department.
Economic Development Administrator
To take over the duties of the current CDBG Coordinator, staff is recommending
that an Economic Development Administrator be hired. This position will not only
oversee duties related to the CDBG function but will also assist with our efforts to
expand the City's affordable housing programs and strengthen our business and
economic development related activities.
Community Revitalization Administrator
It is also being recommended that a new job classification be created for a
Community Revitalization Administrator. This position would created in place of
filling the Code Enforcement Supervisor job and would be act as a liaison with
the Sheriffs Department while also overseeing operations related to Code
Enforcement, Parking Control, Graffiti Abatement, and Emergency
Preparedness.
Cost Analysis
As the jobs are currently classified, the combined total annual cost for the Assistant City
Manager, the CDBG Coordinator, and the Code Enforcement Supervisor comes out to
around $478,910. In filling these three new job classifications, staff is proposing that the
City Council authorize the City Manager or his designee to hire personnel at an amount not
to exceed these current costs.
Reclassifying Existing Job Classifications
To assist with this reorganization, several existing job classifications in the Community
Development Department are proposed to be modified to become the following:
Redevelopment Administrator / RCDC Deputy Executive Director
In an effort to better focus the City's redevelopment efforts, it is proposed that the
existing Redevelopment & Economic Development Manager position be
reclassified to Redevelopment Administrator / RCDC Deputy Executive Director.
This will allow the position to spend more time on redevelopment and Community
Development Commission related activities.
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City Council Meeting
November 14, 2006
Page 4 of 4
Building Official
It is recommended that the Building Official position continue to be a contractual
position through Willdan, however, the reporting structure is proposed to be
altered such that the Building Official begins reporting directly to the new
Community Development Director. This will enable a more coordinated effort
between all divisions within the newly reorganized department.
Planning Services Administrator
In an effort to better concentrate on planning related activities, it is being
recommended that the existing Planning Director position be reclassified to
Planning Services Administrator. This will allow the position to become more
primarily focused with the operations of the City's planning division.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Submitted by:
GPJI-C-Aol~
Oliver Chi
Deputy City Manager
Attachment A: Proposed Community Development Department Reorganization Chart
DIVISION HEAD
Redevelopment
Administrator/ RCDC
Deputy Executive Director
Functions
• Redevelopment
• CDC Management
COMMUNITY DEVELOPMENT DIRECTOR
Functions
• Economic Development
•CDBG
• Affordable Housing
I • Buda
Iv
L
COMMUNITY
REVITALIZATION DIVISION
DIVISION HEAD
Community Revitalization
Administrator
Functions
• Emergency Preparedness
• Code Enforcement
• Parking Control
• Graffiti Abatement
• Sheriff Liaison
RevisW November .'008