CC - Item 4C - Bids for Improvements at Garvey and Rosemead Rec Center677
•
ROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM.- ANDREW C. LAZZARETTO, CITY MANAGER
DATE: NOVEMBER 1, 2006
SUBJECT: APPROVAL OF ARCHITECT'S PROPOSAL TO SOLICIT BIDS FOR
IMPROVEMENTS AT GARVEY AND ROSEMEAD RECREATION
CENTER
SUMMARY
Attached is a proposal from BOA Architecture to provide professional services,
specifications and bid documents to correct some problems at the Garvey and
Rosemead Recreation Centers (see attached).
Staff Recommendation
Staff recommends that the City Council approve BOA's proposal and authorize its
execution by the Mayor.
FINANCIAL REVIEW
When this project was first initiated in January, 2006, it was estimated that repairs would
cost $ 156,000. The architect recently revised his estimates and has indicated that the
project cost could increase by $ 21,000, for a total project cost of $ 177,500.
By authorizing the Mayor to execute BOA's contract, the project will be publicly bid.
After receiving bids, staff will present the findings to the City Council for review. Staff
will make a recommendation for additional expenditures if additional funding is required
at that point in time.
PUBLIC NOTICE PROCES
This item has been noticed through the regular agenda notification process.
Submitted by:
Michael-D. Burbank
APPROVED FOR CITY COUNCIL AGENDA:
• ` ATTACHMENT A:
Architect'ure
„79 ,Nes! Seventh Sirtal
January 25, 2006
(Updated Oct. 9, 2006)
Mr. Michael Burbank
City of Rosemead
8838 E. Valley Blvd.
Rosemead, CA 91770
Re: Fee proposal to provide repair solutions to:
Garvey Community Center & Rosemead Community Center
Rosemead, CA
[dear Mike:
Based on the scope of work meeting on January 25, 2006 at the site, we are pleased to
submit our fee proposal for the above referenced project.
Our understanding of the scope is as follows:
Various repairs at the Garvey Community Center and minor repair at Rosemead
Community Center.
We estimate the construction cost to be approximately $155,500 for the repair of both
community centers.
DESCRIPTION OF SERVICES:
1. Review punchlisl prepared by the City.
2. Investigate why such defects appeared.
3. Provide solutions for repair.
4. Prepare construction drawings and specifications based on solutions provided.
For simple solutions, a written description of the repair to be provided.
5. Provide construction administration which includes two on-site construction
meetings (based on 2-month construction). Review shop drawings and product
data. Issue supplemental instructions, change orders, review payment request,
final review list.
6. This does not include cost for soils engineer testing soils condition at south patio.
(This cost is estimated to be $2,500.)
COMPENSATION:
We will complete the project for a fixed fee of $19,500.00
ADDITIONAL SERVICES:
Additional services will need to be approved prior to proceeding with work.
1. Changes requested by client to work that has previously been approved will be
billed on an hourly rate basis.
2. Additional work as mutually agreed upon-
3. Detailed Cost Estimate with Unit Cost Breakdowns-
4. Phasing or sequencing of drawings
5. Value engineering
6. Electrical service upgrades
•
C
7. Alternate bid packages
8. Redesign services after approval/completion of design development.
9. Asbestos, lead, mold or other toxic material remediation 1 abatement.
10. Structural work, modifications or changes
We are looking forward to work with you on this project, and welcome any inquires you
may have regarding this proposal. If you have any questions regarding this proposal,
please contact me personally at (310) 832-2681.
We thank you for this opportunity to work with the City of Rosemead!
Sincerely,
,l.
~X ~X'z
Anthony J. Wu, Architect - AAccept date
E=xecutive Vice President semea
E30A Architecture / Government Services
it, 09/2t,06 10:49 FAa 310831465E
•
BOA Architecture
•
Garvey Community Center & Rosemead Community Center
Probable cost for repair:
Z 004/U04
Li.
Replace acoustic wall panels in main meeting room
f $10,000.00 1
Replace 2 toilets in restroom b FGT room
; $4,500.00
r3. ,
Replace wood floor w/ VCT in main meeting room
$26,000.00
' 4
Repair / replace patio at south end of center, includes soil work
j $48,000.00
S. 1
Replace carpet w/ wood floor at long hallwa
! $20,000.00 j
6. j
Create patio / waiting area at front of center
$10,000.00
Repair / rind sticking doors
$500.00
E;. 1
Repair stress cracks at main entry canopy
I $2,500.00
9. '
Repair drainage problem at Jean's window
$1,500.00_
'10. i
Realign magnetic door stops at main meeting room
j $500.00
'11.
Repair floor bump in preschool room
$75.00
'12. '
Fix floor cracks in hallway between maintenance office & rm. 103
! $500.00 1
'13. '
Install 36 root barriers at south parking lot
$16,000.00
'14. !
Install roof access ladder from kitchen
; $3,000.00
15.
Re air water leak through basement wall into basement
1 $2,000.00
16.
Fix floor damage in Rosemead CC
$3,000.00
I
TOTALS
; $155,500.00
10/09/2006 10:49 FAX 3108314656
•
BOA Architecture
, r 3(t ,r Architecture
~ Gaverrlr~?enI Sr.;i•:,;,-~~;:
January 25, 2006
(Updated Oct. 9, 2006)
Mr. Michael Burbank
City of Rosemead
13838 E. Valley Blvd.
[Rosemead, CA 91770
E
279 West Seventh Street
San Pedro. GA 90731-3321
etephone. 310-832.2ti3
Fa•sim.le: 3^CPt 31-4656
Re: Fee proposal to provide repair solutions to:
Garvey Community Center & Rosemead Community Center
Rosemead, CA
Dear Mike
QD002/004
ATTACHMENT A:
Based on the scope of work meeting on January 25, 2006 at the site, we are pleased to
submit our fee proposal for the above referenced project.
Our understanding of the scope is as follows:
Various repairs at the Garvey Community Center and minor repair at Rosemead
Community Center.
We estimate the construction cost to be approximately $155,500 for the repair of both
community centers.
DESCRIPTION OF SERVICES:
1. Review punchlist prepared by the City.
2. Investigate why such defects appeared.
3. Provide solutions for repair.
4. Prepare construction drawings and specifications based on solutions provided.
For simple solutions, a written description of the repair to be provided.
5. Provide construction administration which includes two on-site construction
meetings (based on 2-month construction). Review shop drawings and product
data. Issue supplemental instructions, change orders, review payment request,
final review list.
6. This does not include cost for soils engineer testing soils condition at south patio.
(This cost is estimated to be $2,500.)
COMPENSATION:
We will complete the project for a fixed fee of $19,500.00
ikDDITIONAL SERVICES:
Additional services will need to be approved prior to proceeding with work.
1, Changes requested by client to work that has previously been approved will be
billed on an hourly rate basis.
2. Additional work as mutually agreed upon.
3. Detailed Cost Estimate with Unit Cost Breakdowns
4. Phasing or sequencing of drawings
5. Value engineering
6. Electrical service upgrades
10/09/2006 10:49 FAX 3108314656
•
BOA Architecture
•
7. Alternate bid packages
8. Redesign services after approval/completion of design development.
9. Asbestos, lead, mold or other toxic material remediation / abatement.
10. Structural work, modifications or changes
We are looking forward to work with you on this project, and welcome any inquires you
may have regarding this proposal. If you have any questions regarding this proposal,
please contact me personally at (310) 832-2681.
We thank you for this opportunity to work with the City of Rosemead!
Sincerely,
Anthony J. Wu, Architect
Executive Vice President
130A Architecture / Government Services
Agreed and Accepted date
City of Rosemead
0003/004
10/09/2006 10:49 FAIL 3108314656
BOA Architecture
•
Garvey Community Center & Rosemead Community Center
Probable cost for repair:
Q004/004
[i.
Replace acoustic wall panels in main meeting room
1 $10,000.00
! 2.
Replace 2 toilets in restroom b FGT room
! $4,500.00
3.
Replace wood floor w/ VCT in main meeting room
$26,000.00
r4.
i.
Repair / replace patio at south end of center, includes soil work
I Re lace carpet w/ wood floor at long hallway
$48,000.00
$20,000.00 1
E;.
( Create patio / waiting area at front of center
; $10,000.00
Repair /grind sticking doors
$500.00
8.
Repair stress cracks at main entry canopy
$2,500.00
Repair drainage problem at Jean's window
$1,500.00
'10.
i Realign magnetic doorstops at main meeting room
; $500.00
'11.
Repair floor bum in preschool room
$75.00
'12.
Fix floor cracks in hallway between maintenance office & rm. 103
$500.00
13.
' Install 36 root barriers at south parking lot
$16,000.00
'14.
Install roof access ladder from kitchen
; $3,000.00
15*
"air water leak through basement wall into basement
` $2,000.00
r.
16.
Fix floor damage in Rosemead CC
! $3,000.00
TOTALS
$155,500.00 l