CC - Item 4H - Purchase of Annual Microsoft Office 365 Licensing and Microsoft Entra ID Premeum 2 LicensingROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: BEN KIM, CITY MANAGER fA,�-
DATE: NOVEMBER 12, 2024
SUBJECT: PURCHASE OF ANNUAL MICROSOFT OFFICE 365 LICENSING AND
MICROSOFT ENTRA ID PREMIUM 2 LICENSING
SUMMARY
In light of recent numerous incidents of ransomware and other security incidents targeting
government entities, the City of Rosemead ("City") has a need to preserve its security posture
relative to accessing City computers and business systems. After a thorough analysis of the
options, the Information Technology (IT) Division believes the Microsoft Entra ID Premium 2
licensing provides the best value and functionality to meet the City's security needs. The proposed
quote is in the amount of $46,200 for the purchase of annual Microsoft Office 365 renewal licenses
($33,180) and Microsoft Entra ID Premium 2 renewal licenses ($13,020.)
The IT Division holds responsibility for securing the City's business and information systems,
including sensitive personal information, financial information relating to both the City and
constituents, employee protected health information and other sensitive and legislatively protected
information sets. Consequently, as the threat to local government entities continues to increase,
the IT Division identifies ways to reduce the risk of compromise and potential data breaches.
After using the software for the past year, the IT Division has confirmed that the Microsoft Entra
ID Premium 2 product provides necessary security and control measures for user accounts within
the City's Microsoft tenant. The annual Microsoft Office 365 licensing expires on December 9,
2024, and is required to enable City Staff to continue to utilize the Microsoft Office Suite
applications.
The proposed quotes (Attachment A) are for both the annual renewal of the Microsoft Office 365
licensing and Microsoft Entra ID Premium 2 licensing.
AGENDA ITEM 4.11
City Council Meeting
November 12, 2024
Page 2 of 2
Price quotes were provided from the following:
Authorized Retailer Microsoft Office 365 Microsoft Entra ID P2 Total Cost
(140 Oty.) (140 Oty.)
Intelli-Tech
B&R
Fusion Connect
$33,180 $13,020
$46,200
$39,463 $13,608
$53,071
$34,776 $13,608
$50,400
The most cost-effective quote was provided by the authorized retailer Intelli-Tech in the amount
of $46,200.
STAFF RECOMMENDATION
It is recommended that the City Council authorize the City Manager to execute the purchase of the
annual Microsoft Office 365 licensing and Microsoft Entra ID Premium 2 licensing with Microsoft
via the authorized retailer Intelli-Tech in the amount of $46,200.
FISCAL IMPACT
Expenses in the amount of $46,200 will be covered by the budget allocated to the Information
Technology Division for Fiscal Year 2024-25.
STRATEGIC PLAN IMPACT
None.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Prepared & submitted by:
chard Rojas
Assistant City Manager
Attachment A: B&R Business Solutions Proposed Quote
Attachment B: Fusion Connect Proposed Quote
Attachment C: Intelli-Tech Proposed Quote
Attachment A
B & R Business Solutions Proposed Quote
B&R Business
5 0 L u r 1 0 s 5
QUOTATION
524 Brighton Ave. Unit 2, Spring Lake, N107762
Phone: 732.845.5002 Fax: 732.845.8145
bandrsolutions.com
Ship To/Bill To:
Quote Number:
Quote Date:
City of Rosemead
2024-0073
October 14, 2024
8838 East Valley Boulevard
Contact:
Quote Expiration:
Rosemead, CA 91770
Abraham Parra
October 31, 2024
City of Rosemead - Microsoft 365 Licenses - Annual Commitment
QTY
DESCRIPTION
BILLED
TERM
RATE
TOTAL
140
Microsoft Entra ID P2
Monthly
1Y
$8.10
$1,134.00
140
Microsoft Teams Enterprise
Monthly
1Y
$4.77
$667.80
140
Office 365 E3 (no Teams)
Monthly
1 Y
$18.72
$2,620.80
TOTAL $4,422.60
Terms of this quotation are dictated by the B&R Business Solutions Cloud Services Agreement.
Attachment B
Fusion Connect Proposed Quote
fUS&
connect._
Customer Account Information
City Of Rosemead
8838 E VALLEY BLVD, ROSEMEAD, CA, 91770-0000
CSP Quote: QUO -01373-W51321)1
Date: 10/18/2024
Quote Valid Through: 11/17/2024
QTY Term Price Term Total Activation
Date
Microsoft Services
Microsoft Entra ID P2 - Annual Term, Monthly Billing
140
$97.20
$13,608.00
12/09/2024
Office 365 E3 -Annual Term, Monthly Billing
140
$248.40
$34,776.00
12/09/2024
Microsoft Copilot for Microsoft 365 -Annual Term, Annual Billing
140
$360.00
$50400.00
12/09/2024
Total: 1$98,784.00
Terms for Microsoft cloud services. Additional terms governing the use of Microsoft Cloud Services are set forth in the Fusion Connect
Microsoft Cloud Services Addendum available at www.fusionconnect.com/legal.
Pricing from Microsoft is subject to change. In the event of an increase in price prior to installation, Customer may cancel without early termination
fees.
2024 Fusion Connect. Inc. All rights reserved. Service Order: 715285-1 Page 4 of 6
Attachment C
Intelli-Tech Proposed Quote
QUOTATION
/NTELL/-TECH
1652 Yeager Avenue - La Verne, CA 91750
phone (909) 394-5188 /fax (909) 394-5190
www.intelli-tech.com
Abraham Parra City of Rosemead
626-569-2192 8838 East Valley Blvd
Rosemead, CA 91770
Attn: Accounts Pava
BB38 East Valley Blvd
Rosemead, CA 91770
1 1 140 I COLFBR-0001-1Y I NCE MS Office365 (Plan E3) Lic, Annual 1 -Yr Renewal
Contract Dates: 12/10/24 -12/9/25
2 1 140 1 COLFK5-0001-1Y I NCE MSEntra ctIDat2 Lic 2/6/24Annual ,-2Y/Yr7 Renewal Contraal
10/25/24 1 AP1O2524A-PR
Account Manager - Pamela Rumph
909-394-SlSS x1207
TeamPam(@intelli-tech.com
Inside Sales - Sandy Nguyen
Net 30
Freight
Email 1 $ 237.00 1 $ 33,180.00
Email 1 $ 93.00 1 $ 13,020.00
Sub -total $ 46,200.00
Grand Total $ 46,200.00